cabrillo college governing board agenda · numbers 09360–10015 for the amount of $3,167,106.05....

Cabrillo College Governing Board Monday, October 3, 2011

Cabrillo College Sesnon House 6500 Soquel Drive

Aptos, California 95003

OPEN SESSION (McPherson Room) PAGE TIME

1. Call to Order and Roll Call 5:00

2. Adoption of Agenda

3. Public Comments Regarding Closed Session Items (three minute time limit per speaker) Please notify clerk if you desire to speak to the Board.

4. Announcement of Closed Session

5. Adjourn to Closed Session CLOSED SESSION (Pino Alto Room)

1. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Victoria Lewis Employee Organization: CCEU

2. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Victoria Lewis Employee Organization: CCFT

3. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Brian King Employee Organizations: Management and Confidential Employees

4. Conference with District Counsel regarding anticipated litigation (Government Code §54956.9(b)(3)(E)) (McGuire and Hester, Nibbi Brothers Construction, ISEC, J.W. McClenahan, Collins Electrical Company, Brady Company, HGA Architects, Bogard+Kitchell)

5. Conference with Real Property Negotiators (Government Code §54956.8) Property: 104 Whispering Pines , Scotts Valley, California 95066 Agency Negotiator: Brian King Negotiating Party: Matt Sheldon, JR Parrish Owner: Whispering Pines Association Under Negotiation: Terms of Payment, Conditions

6. Conference with Real Property Negotiators (Government Code §54956.8) Property: Health and Wellness Education Center (HW1), 6500 Soquel Drive, Aptos, California 95003 Agency Negotiator: Brian King Negotiating Parties and Possible Leaser: James Vegher, Precision Physical Therapy and Susan McMillan, Dominican Hospital; Under Negotiation: Terms of Payment, Conditions

1

October 3, 2011

OPEN SESSION (McPherson Room)

Call to Order and Roll Call 6:00

Report Out of Closed Session A. Consent Items

1. Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

6:01

a) Minutes of September 12, 2011 5

2. Register of Warrants 11

It is recommended that the Governing Board ratify warrant numbers 09360–10015 for the amount of $3,167,106.05.

3. Ratification: Construction Change Orders 31

It is recommended that the Governing Board ratify the construction change orders as provided.

4. Donations from the Cabrillo College Foundation 33

It is recommended that the Governing Board accept the donations to the above named programs from the Cabrillo College Foundation.

5. CTE Professional Services Contract for Regional Occupational Program (ROP)

35

It is recommended that the Governing Board authorize the Vice President of Administrative Services to execute a professional service contract with ROP.

6. Human Resources Management Report 37

It is recommended that the Governing Board ratify and/or approve the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications

Members of the audience may speak to non-agenda items (three minute time limit per speaker)

B. Special Presentation

2011 Meritorious Service Award Recipients 6:06

C. Oral Reports

1. Board Members’ Reports 6:16

2. Student Trustee’s Report 6:21

3. Superintendent’s Report 6:24

4. CCEU 6:27

Comments on issues of interest to the Cabrillo Classified Employees Union.

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October 3, 2011

C. Oral Reports (continued) 5. CCFT 6:30

Comments on issues of interest to the Cabrillo College Federation of Teachers.

6. Faculty Senate 6:33

Comments on issues of interest to the Faculty Senate

D. Action Items

1. Increase in the Student Health Fee 39 6:36

It is recommended that the Governing Board approve an increase of $1.00, from $17.00 to $18.00, in the Student Health Fee beginning with spring semester 2012.

2. Board Policy Revisions: Office of the President, Second Reading 41

It is recommended that the Governing Board approve the revisions to the Board policies as presented to BP 1060 - Election of Student Member, BP 1070 - Board Vacancies, BP 1080 - Board Member Travel, and BP 1100 - Officers of the Board and Duties of the Officers.

3. U.S. Department of Education Title V Grant 49

It is recommended that the Governing Board accept the five year $4,339,878 grant from the United States Department of Education. It is further recommended that the Board authorize the Vice President of Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

E. Information Items 6:50

1. Financial Reports 51

The financial reports are provided for Governing Board information.

2. Facilities Master Plan Update 73

The Facilities Master Plan update is provided for Governing Board information.

3. 2012 – 13 Budget Update 77

The 2012 - 13 Budget update is presented for Governing Board information.

4. Fall 2011 Flex Report (Post Flex) 79

The Fall 2011 Flex Report is provided for Governing Board information.

5. Board Policies, President’s Office, First Reading 81

Board Policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.

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October 3, 2011

E. Information Items (continued) 6. Cabrillo College Monthly Calendar 91

The Cabrillo College activities calendar for the month of October is provided for Governing Board information.

7. Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

CLOSED SESSION ADJOURN 7:15

For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the President, at (831) 479-6306 at least 24 hours in advance of the meeting.

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1 of 5

Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD September 12, 2011

REGULAR MEETING

The regular monthly meeting of the Cabrillo College Governing Board was held at

the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, September 12,

2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:09 pm. Roll

was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece,

Rachael Spencer, Al Smith, Susan True, and Donna Ziel. Chair Stonebloom asked

for Public Comments on Closed Session items. There were no public comments.

Closed Session items were announced and the meeting was adjourned to Closed

Session at 5:10 p.m. Closed Session was adjourned at 6:00 pm.

CALL TO ORDER

ROLL CALL

Chair Katy Stonebloom called the Open Session to order at 6:07 p.m. Other Trustees

present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True

and Donna Ziel. Also present were members of the community, college faculty,

staff and students.

ROLL CALL

REPORT OUT OF CLOSED SESSION

Chair Stonebloom stated that there was nothing to report out of Closed Session.

Trustee Smith declared conflict of interest on closed session item #4; he excused

himself and did not participate in the discussion.

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

It was moved and seconded (Garcia/Spencer) to approve the consent agenda items,

including the minutes from the August 1, 2011.

The motion carried with the following roll call vote:

Student Trustee Advisory Vote: Watkins

AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel

NOES: None

ABSENT: None

ABSTAIN: None

APPROVAL OF

CONSENT AGENDA

AND MINUTES

SPECIAL PRESENTION

Horticulture Program Chair Peter Shaw and two Horticulture students discussed the

Horticulture program.

SPECIAL

PRESENTATION

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

Vice President Lewis introduced new IT Director Dan Borges.

INTRODUCTION OF

NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

Marilyn Garrett addressed the Board about the alleged hazards of wi-fi.

ORAL

COMMUNICATIONS

ORAL REPORTS

Board Trustees’ Reports

Trustee Spencer reported on the recent Santa Cruz County College Commitment

(S4C) press conference. Trustee Spencer said it was a very joyous presentation that

many Santa Cruz educational leaders attended. Trustee Spencer commended

President King for organizing the event.

ORAL REPORTS

BOARD TRUSTEE

REPORTS

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Minutes of Meeting September 12, 2011

2 of 5

Trustee Garcia reported that she attended an Excelencia in Education briefing where

she learned that almost half of all California K-12 students are Latinos and there is

an equity gap. The largest equity gap is in the transfer rates for Latino students.

Trustee Garcia said asked Vice President Kilmer to contact Evergreen College to

learn more about their Enclace program at Evergreen which addresses the equity gap.

Chair Stonebloom thanked everyone who was involved in fall Flex week. Chair

Stonebloom especially thanked IT Manager of Tech Services Ray Rider, Marketing

Director Kristin Fabos and Chair of the Staff Development Committee Francine Van

Meter.

Chair Stonebloom thanked the Student Senate for inviting her to their recent retreat

and said it was a wonderful event.

Student Trustee’s Report

Student Trustee Watkins commended President King and Marketing Director Fabos

on the S4C press conference. The Student Senate has voted to support the S4c

efforts and is looking forward to the 4th

grade student tours.

The Student Senate formed a textbook committee, which Student Trustee Watkins

chairs.

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

President King thanked the students for all the wonderful work they have going on,

especially working with faculty to address course material cost issues.

SUPERINTENDENT’S

REPORT

CCFT

CCFT President Harvell discussed the growing difference between the college’s

revenues and expenses. CCFT President Harvell said this difficult issue must be

dealt with quickly.

CCFT

Faculty Senate

No presentation.

FACULTY SENATE

CCEU

CCEU Board Member Olga Diaz addressed the Board. Ms. Diaz thanked the

Governing Board for attending All College Day and said it means a lot to have the

Governing Board’s support and presence. Ms. Diaz also thank President King for a

positive leadership presentation.

Ms. Diaz said the tone of negotiations has changed to a more relaxed and productive

atmosphere. CCEU values working in a more cooperative way with the district and

is interested in Interest Based Bargaining Training (IBBT). The CCEU leaderships

believe this may be a more productive way to negotiate.

Ms. Diaz acknowledged the departing bookstore manager Robin Ellis’ dedication

and commitment. She said CCEU supports the interim management plan, but in the

long terms wants local control of the bookstore to make it a place of the college

community.

CCEU

ACTION ITEMS

ACTION ITEMS

Resolution 041-11: Reduction or Discontinuance of Classified Service

It was recommended that the Governing Board adopt resolution 040-11 as presented.

RESOLUTION 041-11:

REDUCATION OR

DISCONTINUANCE OF

6


3 of 5

It was moved and seconded (Spencer/Reece ) to approve resolution 041-11.

Trustee True asked if the Service and Program Reduction Advisory Committee

(SPRAC) reviewed the proposal and Vice President Kilmer responded SPRAC had.

The motion carried with the following roll call vote:

Student Trustee Advisory Vote: Watkins

AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel

NOES: None

ABSENT: None

ABSTAIN: None

The motion carried.

CLASSIFIED SERVICE

Appointment of Members to the Measure D Citizens’ Bond Oversight Committee

It was recommended that the Governing Board appoint three members to the

Measure D Citizens’ Bond Oversight Committee as recommended by the

Superintendent/President.

Trustee Reece asked President King to sending the exciting committee members

thank you letters.

It was moved and seconded (Reece/Ziel) to appoint three members to the Measure

D Citizens’ Bond Oversight Committee.

The motion carried.

APPOINTMENT OF

MEMBERS TO THE

MEASURE D CITIZENS’

BOND OVERSIGHT

COMMITTEE

2011-12 Final Budget

It was recommended that the Governing Board approve the 2011-12 Final Budget.

Vice President Lewis thanked the Business Office for all their hard work, and also

thanked CPC and SPRAC for their work.

Trustee True thanked Director of Business Services Graciano Mendoza, Vice

President Lewis and President King for reviewing the budget with her. Trustee

True said the approval of the budget presents the Board and the college with a

moment where everyone can take a deep breath and work on actual education.

Trustee Reece thanked Vice President Lewis for her leadership and said the budget

will continue to be a challenge in the coming years.

It was moved and seconded (Reece/Spencer) to approve the 2011-12 final budget.

Trustee Garcia asked about the mid-year student fee increase. Vice President

Lewis said the next $10 fee increase trigger date is mid-December, but the fee

increase will not be implemented until the summer.

Chair Stonebloom asked about the implications of the additional deferrals. Vice

2011-12 FINAL BUDGET

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4 of 5

President Lewis said the total of the deferrals is now about $9.6 million. The

college is participating in a loan program which will provide $5 million, and will

pay about $80,000 in interest.

The motion carried.

Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status

It was recommended that the Governing Board approve the Facilities Master Plan

as presented.

It was moved and seconded (True/Ziel) to approve the FMP Semi-Annual Update.

The motion carried.

FACILITIES MASTER

PLAN (FMP) SEMI-

ANNUAL UPDATE,

REVISION AND

PROJECT STATUS

Board Policy for Student Success, BP 1021

It was recommended that the Governing Board approve the Board Policy for Student

Success, BP 2021 as presented.

It was moved and seconded (True/Garcia) the board policy for Student Success.

Chair Stonebloom suggested adding the words “all local public education

institutions” to the policy. Trustee True accepted this as a friendly amended.

The motion carried.

BOARD POLICY FOR

STUDENT SUCCESS, BP

1021

Board Policy Revisions: Office of the President, Second Reading

It was recommended that the Governing Board approve the revisions to the Board

policies as presented to BP 1020 – Duties and Responsibilities of the Board, BP 1030

– Board Membership and Eligibility, BP 1040 – Board Elections, BP 1090 – Conflict

of Interest, BP 1130 – Closed Session.

It was moved and seconded (Garcia/Ziel) to approve the board policies.

The motion carried.

BOARD POLICY

REVISIONS: OFFICE OF

THE PRESIDENT,

SECOND READING

INFORMATION ITEMS

Financial Reports

The financial reports were provided for Governing Board information.

FINANCIAL REPORTS

Quarterly Investment Report (6/11)

The Quarterly Investment Report was provided for Governing Board information.

QUARTERLY

INVESTMENT REPORT

(6/11)

Cabrillo AA-T and AS-T Degrees: CCCCO Approval

The Cabrillo AA-T and AS-T degrees were provided for Governing Board

information.

CABRILLO AA-T AND

AS-T DEGREES: CCCCO

APPROVAL

Board Policy Revisions: Office of the President, First Reading

Board Policies were presented as a first reading for Governing Board review and

will return for action at the next Governing Board meeting.

BOARD POLICY

REVISIONS: OFFICE OF

THE PRESIDENT, FIRST

READING

Increase in the Student Health Fee

The increase in the student health fee item was presented as a first reading for

Governing Board review and will return for action at the next Governing Board

meeting.

INCREASE IN STUDENT

HEALTH FEE

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5 of 5

Trustee Spencer said the student health center is meeting a tremendous need, and

this dollar increase is more than reasonable.

Santa Cruz County College Commitment Update

The Santa Cruz County College Commitment Update was provided for Governing

Board information.

Trustee Garcia said she has been asked to speak to the Santa Cruz County school

association about S4C and encourage districts who have not passed the resolution

to pass the resolution.

SANTA CRUZ COUNTY

COLLEGE

COMMITMENT

UPDATE

Bookstore Update

The Cabrillo College Bookstore update was provided for Governing Board

information. Chair Stonebloom asked about the process that was used to supply

books to Watsonville Center students and if it would be repeated at the beginning

of every semester. Vice President Lewis said they will review the process moving

forward and how it fits in with the bookstore plan.

Trustee Garcia asked about partnering with the Crossroads Books in Watsonville.

President King said he did contact the store and they are willing to stock

commercially available books but cannot stock textbooks. Textbooks are too

expensive and cannot be returned.

BOOKSTORE UPDATE

Cabrillo College Monthly Calendar

The Cabrillo College activities for the month of September were presented for

Governing Board information.

CABRILLO COLLEGE

MONTHLY CALENDAR

Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board discussed items to be placed on the agenda

for the future Board meetings.

AGENDA FOR NEXT

BOARD MEETING

ADJOURN

The open session of the Cabrillo College Governing Board was adjourned at 7:23

p.m.

ADJOURNMENT

Respectfully submitted, Secretary

9

Administrator Initiating Item:

Roy Pirchio

Victoria Lewis

Academic and Professional Matter No Final Disposition

If yes, Faculty Senate Agreement

Senate President Signature

AGENDA ITEM BACKGROUND

TO: GOVERNING BOARD DATE

October 3, 2011

FROM: PRESIDENT

SUBJECT:

Register of Warrants ENCLOSURE(S)

Page 1 of 20

REASON FOR BOARD CONSIDERATION

ACTION

ITEM NUMBER

A.2

BACKGROUND:

The following warrants are submitted for Governing Board ratification:

REGISTER NO. DATE WARRANT NO. TOTAL AMOUNT

11 08-24-11 09360-09395 218,811.56 12 08-25-11 09396-09574 413,201.18 13 09-02-11 09575-09577 1,364.25 14 09-07-11 09578-09706 1,285,462.66 15 09-08-11 09707-09807 301,826.76 16 09-15-11 09808-10015 946,439.64

$3,167,106.05

* NOTE: Student refund and financial-aid registers totaling $2,302,039.08 are available in the Business Office

for review.

RECOMMENDATION:

It is recommended that the Governing Board ratify warrant numbers 09360–10015 for the amount of

$3,167,106.05.

11


Joe Nugent

Victoria Lewis

Academic and Professional Matter Yes No Final Disposition

If yes, Faculty Senate Agreement Yes No




October 3, 2011

FROM: PRESIDENT

SUBJECT:

Ratification: Construction Change Orders ENCLOSURE(S)

Page 1 of 2


ACTION

ITEM NUMBER

A.3

BACKGROUND: In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the

original contract value are submitted for Governing Board ratification.

Continued on page 2

FISCAL IMPACT:

None this month.

RECOMMENDATION:

It is recommended that the Governing Board ratify the construction change orders provided as an

attachment.

31

Ratification: Construction Change Orders: cont.

Project Green

Tech Center

Contractor

Dilbeck

Change order # Amount Description

None this month

Green Technology Center 0 Total Change Order

Project Allied

Health Sidewalk

Reconfiguration

Contractor

Cen Con


None this month

Allied Health 0 Total Change Order

Project Sesnon

Road Repaving

Contractor

Earthworks


None this month

Sesnon Road 0 Total Change Order

Total All Change Orders 0

Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.

32


Victoria Lewis






October 3, 2011

FROM: PRESIDENT

SUBJECT:

Donations from Cabrillo College Foundation

ENCLOSURE(S)

Page 1 of 1


ACTION

ITEM NUMBER

A.4

BACKGROUND:

The Cabrillo College Foundation accepted the following in-kind gift donations on behalf of the college

since March, 2011:

Donation Donor Program

Photograph enlarger and accessories California College of the Arts VAPA/Photography

Landscape wall materials David Lane Horticulture

ICD-9 Coding Books Palo Alto Medical Foundation Medical Assisting

Wurlitzer Upright piano Dale Scoggins Music

FISCAL IMPACT: None.

RECOMMENDATION:

It is recommended that the Governing Board accept the donations to the above named programs from

the Cabrillo College Foundation.

33

Administrator Initiating Item: Rock Pfotenhauer, Dean, CEED

Renée M. Kilmer, VP Instruction






October 3, 2011

FROM: PRESIDENT

SUBJECT:

CTE Professional Services Contract for

Regional Occupational Program (ROP)

ENCLOSURE(S)

Page 1 of 1


ACTION

ITEM NUMBER

A.5

Background: The college is the fiscal agent for the Career Technical Education Community Collaborative funded through the Chancellor’s Office. The Collaborative is funded to develop and strengthen the Career Technical Education pathway that starts in middle school, extends to high school and college, and leads to rewarding careers with local employers. Our partner in this effort, the Santa Cruz County Regional Occupational Program is taking primary responsibility for many of the middle school and high school activities. In accordance with the grant, ROP will receive $170,852 for the 2011/2012 year to support their role in providing CTE leadership across the county’s high schools and middle schools and in delivering CTE services to students in grades 7 to 12.

Fiscal Impact: Expenditures of $170,852 offset by revenues already received through the Chancellor’s Office CTE Community Collaborative grants.

Recommendation: It is recommended that the Governing Board authorize the Vice President of Administrative Services to execute a professional service contract with ROP.

35


Loree McCawley/Victoria Lewis






October 3, 2011

FROM: PRESIDENT

SUBJECT: Human Resources Management Report

ENCLOSURE(S)

Page 1 of 2 REASON FOR BOARD CONSIDERATION

ACTION

ITEM NUMBER

A.6

BACKGROUND: Requesting ratification and/or approval of the following employment transactions:

FISCAL IMPACT: Within budgeted FTE’s.

RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions as described on the attached page.

37

October 2011

Page 2 of 2

Name Department/Division Position Effective Date Action

GRIFFIN, James CIS/NAS CIS Instructor 06/03/12 Retirement (DOH: 08/27/01)

HASSAN, Pavla CEED/Instruction Office Specialist 09/14/11 Resignation (DOH: 09/01/05)

NIVEN, Katherine CAHM/HASS CAHM Instructor 06/03/12 Retirement (DOH: 08/15/88)

SHULMAN, Deborah Learning Skills/CESS Learning Skills Instructor 06/03/12 Retirement (DOH: 01/19/93)

TOMNITZ, Pattie DSPS Counselor/CESS DSPS Counselor 06/03/12 Retirement (DOH: 08/29/83)

VICTORY, Wilson FP&PO/Admin. Svcs. Custodian 09/07/11 * Re-employment

*Ed Code §88195

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Dennis Bailey-Fougnier






October 3, 2011

FROM: PRESIDENT

SUBJECT:

Increase in the Student Health Fee ENCLOSURE(S)

Page 1 of 1


ACTION

ITEM NUMBER

D.1

BACKGROUND:

Education Code Section 76355 provides the governing board of a community college district the option of

increasing the student health services fee by the same percentage as the increase in the Implicit Price

Deflator for State and Local Government Purchase of Goods and Services. Whenever that calculation

produces an increase of one dollar above the existing fee, the fee may be increased by one dollar.

Based on calculations by the Financial, Economic, and Demographic Unit in the Department of Finance,

the Implicit Price Deflator Index has now increased enough since the last fee increase of March 2007 to

support a one dollar increase in the student health fees. Effective with the summer semester of 2012,

districts may begin charging a maximum fee of $18.00 per semester, $15.00 for summer session, $15.00 for

each intersession of at least four weeks.

Previously enacted Board policies waive Health Fees for Students who depend exclusively upon prayer for

healing in accordance with the teachings of a bona fide religious sect, denomination, or organization, and

students who are attending a community college under an approved apprenticeship training program. This

fee increase would not affect any of the above waived students.

Fiscal Impact:

Will increase restricted revenues that are used to operate Student Health Service (SHS).

Recommendation:

It is recommended that the Governing Board approve an increase of $1.00, from $17.00 to $18.00, in the

Student Health Fee beginning with spring semester 2012.

39


Brian King






October 3, 2011

FROM: PRESIDENT

SUBJECT:

Board Policy Revisions: Office of the President, Second Reading ENCLOSURE(S)

Page 1 of 7


Action

ITEM NUMBER

D.2

Background:

The District is in the process of revising Board Policies utilizing the California Community College

League’s model policies as applicable.

Attached are revisions to some of the Board Policies in the Office of the President as listed below:

Board Policy Action

BP 1060 - Election of Student Member Update to reflect League Language

BP 1070 - Board Vacancies Update to reflect League Language

BP 1080 - Board Member Travel Update to reflect League Language

BP 1100 - Officers of the Board and Duties of the

Officers

Update to reflect League Language

Board policies are presented as a second reading for Governing Board review for approval.

41

Chapter One: Bylaws of the Governing Board

_____________________________________________________________________________________________

BP 1060 Page 1 of 1

Student Member of the Governing Board

BP 1060

Election of Student Member

(League BP 2105)

In accordance with the requirements of Education Code Section 72023.5 the Cabrillo College

Governing Board shall include in its membership one (1) non-voting student. Such member shall be

chosen by currently enrolled students at the annual spring student elections, the results of which

shall be made public no later than May 31 of each academic year., so that the office is filled by

June 1.

The student member so elected shall be a resident of the Cabrillo College District and a

currently-enrolled student of the District. Upon election, the student member shall also become a

qualified member of the Student Senate. The member shall maintain all qualifications as set forth

in the Associated Students of Cabrillo College (A.S.C.C.) Constitution, revised.

The student member shall be seated with the members of the Governing Board and shall be

recognized as an actively participating member of the Board at its regular and special meetings

including receiving all materials presented to the Board members and participating in the

questioning of witnesses and the discussion of issues, except that the student member shall not

have the right or be afforded the opportunity to attend executive sessions.

The student member may make and second motions pursuant to Education Code Section

72023.57. The student member shall have a vote in open session which is advisory in nature,

however this vote shall not be included in determining the vote required to carry any measure

before the Board.

The term of the student member shall be one year, commencing on July 1 of each year. In the

event of a tie vote in the annual student election, the winner shall be determined by lot consistent

with the procedure for at-large regular voting board members, as described in Board Policy 1040.

In the event the student member is unable to fill out his/her term of office, the Student Senate

shall nominate one or more of its members to fill out the remaining term of office, and such

nomination is subject to ratification by the Governing Board.

A vacancy shall also occur if the student Board member misses three (3) consecutive Board

meetings without authorization by the Board Chair.

The student member shall be subject to recall upon presentation of a petition signed by the

students of the District equal in number to at least 20 percent of the Cabrillo Community College

District as of the time of filing the petition for verification of signatures.

Legal Reference: Education Code Sections 72023 and 72103 .5 - 72023.7; Elections Code Sections

42

_____________________________________________________________________________________________

BP 1060 Page 1 of 2

Student Member of the Governing Board

27211 and 27344; and (Also see A.S.C.C. Constitution).

Adopted: February 1, 1988

Revised: December 5, 1988

Revised: October 3, 2011

43


_____________________________________________________________________________________________

BP 1070 Page 1 of 1

Board Vacancies

BP 1070

Board Vacancies

(League BP 2110)

Vacancies on the Board may be caused by any of the events specified in Government Code

Section 1770 or any applicable provision in the Elections Code, or by a failure to elect.

Resignations from the Board shall be governed by Education Code Section 5090.

Vacancies on the Board are filled in accordance with the Education Code Sections 5090, 5091,

5092, and Government Code Section 1170.

A vacancy in the student Board member’s seat shall be filled by the Governing Board upon the Student Senate’s

recommendation of a qualified student. A vacancy exists in the student Board position when the student Board

member resigns from the Board or because of a successful recall (See BP 1060). A vacancy shall also occur if

the student Board member misses three (3) consecutive Board meetings without authorization by

the Board Chair.

Within 60 days of the vacancy or filing of a deferred resignation, the Board shall either order

an election or make a provisional appointment to fill the vacancy.

If an election is ordered, it shall be held on the next regular election date not less than 130

days after the occurrence of the vacancy.

If a provisional appointment is made, it shall be subject to the conditions in Education Code

Section 5091. The person appointed to the position shall hold office only until the next

regularly scheduled election for district governing board members, when the election shall be

held to fill the vacancy for the remainder of the unexpired term.

The provisional appointment will be made by a majority public vote of the Board members at

a public meeting.

Legal Reference: Education Code Sections 5090 et seq., 5091 and 5092; and Government Code

Section 1770 1170.



44


_____________________________________________________________________________________________

BP 1080 Page 1 of 1

Board Member Travel

BP 1080

Remuneration, Payment of Expenses, and Benefits

Board Member Travel

(League BP 2735)

Members of the Board shall have travel expenses paid whenever they travel as representatives

of and perform services directed by the Board.

Elected Regular voting Board members’ expenses incurred in carrying out the duties and

responsibilities of the Board may be paid by the District. Approval by the Board Chair or the

Superintendent/President is necessary for all such expenditures.

Board members are not reimbursed for traveling to or attending Board meetings.

Legal Reference: Education Code Sections 72233, 72423 and 72425.



45


_____________________________________________________________________________________________

BP 1100 Page 1 of 1

Officers of the Board and Duties of the Officers

BP 1100


(League BP 2210)

At the annual organizational meeting, the Board shall elect from among its members a

President of the Board, Vice Chair and Clerk.

The officers elected by members of the Board are as follows:

1. Chair

2. Vice Chair

3. Clerk

4. Secretary

The duties of the Chair, Vice Chair, Clerk and Secretary are as follows:

Chair

1. To preside at meetings of the Board.

2. To appoint or provide for the election of all committees.

3. To call special meetings as required.

4. To perform such other duties as may be prescribed by law or by action of the Board.

5. To sign legal documents except those specifically authorized by the Board to be signed by

an officer, agent, or employee of the District.

6. Communicate with individual Board members about their responsibilities.

7. Participate in the orientation process for new Board members.

8. Assure Board compliance with policies on board education, self-evaluation and CEO

evaluation.

9. Represent the Board at official events or ensure board representation.

The Chair has the right to vote on all issues and to participate in the discussions. (Note: This is an

exception to Robert’s Rules of Order.)

Vice Chair

1. To perform in the absence of the Chair.

2. To attest the signature of the Chair or other members of the Board on all other documents

of the District when an attest is a legal requirement.

3. To certify copies of records of the District as required.

Clerk

1. Sign all official documents in the absence of secretary.

46

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BP 1100 Page 1 of 2


2. Attest to the signature of the Chair or other members of the Board on all documents of the

District when an attest is a legal requirement.

The duties of the Secretary are as follows:

Secretary

1. To notify members of the Board of all regular, special and adjourned meetings.

2. To attend all Board meetings or to appoint a designee.

3. To furnish Board members with an agenda of principal items of business, including back-

up material, and to furnish an agenda which may include back-up material to others as

determined by the Superintendent/President in advance of Board meetings.

4. To cause to be recorded the minutes of the meetings of the Board and, if possible, to

transmit a copy of the minutes of the previous meeting to each member of the Board

before each ensuing meeting.

5. To have charge of all records, proceedings, and documents of the Board.

6. To file and post copies of financial and other reports as required by law.

7. To conduct under the direction of the Board the official correspondence of the Board.

8. To sign and execute all employee contracts, inter-district agreements, and any other

official documents authorized by the Board.

Legal Reference: Education Code Sections 72025, 72410, 72413, 72400, 72200 and 72233.72000



47

Administrator Initiating Item: Renée M. Kilmer, VP Instruction






October 3, 2011

FROM: PRESIDENT

SUBJECT: U.S. Department of Education Title V Grant ENCLOSURE(S)

Page 1 of 1


ACTION

ITEM NUMBER

D.3

Background:

The college has received a United States Department of Education Title V, Developing Hispanic-Serving

Institutions (HSI) Program grant in the amount of $4,339,878 over five years. The grant will help the college

implement several innovative initiatives aligned with our focus on increasing student success.

The 2011 budget period amount is $868,509, and the full award of the grant is contingent upon the college

demonstrating that the project has made substantial progress in meeting the approved goals and objectives

and on Congressional appropriation of funds for the program. The overall purpose of this grant is to

improve institutional capacity to increase student success. The key activities include:

1. A STEM Summer Bridge Program highlighting different industries that hire STEM majors each year,

hands-on lab experiences and opportunities to develop an individual STEM degree/transfer plan.

2. A new STEM Center with increased academic support (peer led supplemental instruction and tutoring in

math and science) and proactive academic and transfer advising.

3. Expanded Engineering and Computer Science laboratory spaces and resources to promote project-

based/total engagement experience for STEM students.

4. A model articulation/transfer initiative, involving northern California regional cross-institutions

faculties, to align Cabrillo College Engineering and Computer Science majors.

5. A comprehensive STEM database accessible at the administrative, program and instructor level for

timely use of STEM student outcomes to assess effectiveness of STEM services and activities and to

make evidence-based improvements.

Fiscal Impact: An increase in revenue and expenditures of $4,339,878 over five years.

Recommendation:

It is recommended that the Governing Board accept the $4,339,878 grant from the United States Department

of Education, and authorize the expenditure of the first year allocation of $868,509. It is further

recommended that the Board authorize the Vice President of Business Services to execute and make all

necessary arrangements in relation to this agreement on behalf of the college.

49


Roy Pirchio

Victoria Lewis






October 3, 2011

FROM: PRESIDENT

SUBJECT:

Financial Reports ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.1

BACKGROUND:

The following financial reports are presented for the information of the Governing Board:

Report Period Ending Page

Trial Balance 8/31/11 2

Year-to-Date Budget Reports 8/31/11

General Fund 3-4

Child Development Fund 5-6

Building Fund 7

Revenue Bond 1998 Construction Fund 8

Revenue Bond 2004 (Series A) Construction Fund 9

Revenue Bond 2004 (Series B) Construction Fund 11

Debt Service Fund 11

Retiree Benefit Fund 12

Clearing and Revolving 8/31/11 13

Bookstore 8/31/11 14-15

Cafeteria 8/31/11 16-17

Associated Students 8/31/11 18

Scholarships/Loans 8/31/11 19

Student Center Fee 8/31/11 20

Student Representation Fee 8/31/11 21

Trust and Agency 8/31/11 22

51


Joe Nugent

Victoria Lewis




AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE

October 3, 2011

FROM: PRESIDENT

SUBJECT: Facilities Master Plan Project Status

ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.2

BACKGROUND:

Major Projects under Construction

Current Budget $10,965,000 $27,278,875 $2,290,493 1,862,000

Total Paid to Date

(thru 06/30/11)

Encumbered

(thru 06/30/11)

Changes Under Review--

including change orders

not encumbered 53,588 304,100 0 0

Anticipated Future

Expenses

Subtotal Committed 9,690,565 25,938,287 2,290,493 1,862,000

Construction

(Over)/Under Budget 0

Building 300

Equipment

599,822

0

131,437

1,773,595

30,587

Allied Health

Equipment

385,461 1,231,591

115,6553,230,494

732,512

1,340,5881,274,435

Financial Overview for

Major Projects

Allied Health

Classrooms

5,673,971

Watsonville

Community

Education

25,518,532

73

2 of 3

Major Projects under Construction

Arts Education Classrooms Project

This project is in the final closeout process with DSA. One change order remains to be approved by DSA.

Staff will submit the complete closeout package to DSA for final certification upon receipt of final change

order.

Current Status Update: Awaiting final certification from DSA.

Health and Wellness Project

The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for

programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and

Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.

Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of

closing out the project. All remaining issues have been resolved with the contractor.

Current Status Update: The majority of the equipment for the building has been purchased and installed. There are

additional items to be purchased. Construction of an ADA ramp and sidewalk from parking lot

J to the center of the two buildings is complete. Two ADA accessible parking spaces and

adjoining ramp will be completed by the end of October. The project is being closed out and

unused funding is reverting back to the bond fund. To date $826,121 has been moved back to

the bond fund.

Building 300 Renovation

On February 1, 2010 the Governing Board approved an award of bid to Tombleson Construction of

Salinas in the amount of $1,560,136 to renovate the 300 building. 12,523 square feet was remodeled

and reconstructed to provide ten general purpose classrooms, two large assembly/classrooms and nine

BELA division offices in spring 2010. The renovation is substantially complete.

Current Status Update:

The building has been occupied beginning spring semester 2011. The project currently remains

under budget by approximately $900,000. DSA is currently processing requests for project

closeout they received in the month of February 2011. The District is awaiting final closeout

and certification from DSA. Some of the equipment has been purchased and installed.

74

3 of 3

Watsonville Green Technology Center The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July

15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot

Community Education Center. The District received a grant for $2.5 million from Economic

Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade

to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved

the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went

to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to

the budget of $517,000. A deductive change order for the value engineering items discussed at the

October Board meeting was approved at the November Board Meeting. The District has received a

generous donation from the Ley Family of $100,000 for construction to add back some of the items that

were placed on hold.

Current Status Update:

The project continues to progress. Building A (the main classroom building) exterior is

complete. Roofing is complete, windows are installed and stucco is complete. Interior space has

all sheetrock installed, tape, mud and texture is in process. Building “B” (shop building) exterior

is nearly complete. Roofing is complete, windows are installed and metal siding is nearly

complete. PG&E has made all connections including new 21KV service.

Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):

At the August 2011 Governing Board meeting, the Uniform Public Construction Cost Accounting

System was adopted to enable the District to increase the formal bid limits from $125,000 to $175,000.

By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the

President or his/her designee to enter into agreements with low bidders using the informal bidding

process with the provision that the successful awards would be presented to the Board as an

information item. This system enables the District to 1) informally bid projects under $125,000 to pre-

qualified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)

contract with local contractors who are deemed “qualified” bidders.

Award of Bid: Building 1300 Server Room HVAC Upgrade Project

There was one non-bond related bid awarded in July in the amount of $94,820 to Geo. Wilson, Inc. of

Santa Cruz. This server room will house the main IT equipment on the Aptos campus. Four contractors

bid on the project: Geo. Wilson with a bid of $94,820; Bogner Sheet Metal with a bid of $101,475;

AirTech Service with a bid of $95,488; and Della Mora with a bid of 122,200. This project is scheduled

to start in October and is scheduled to be completed by late December 2011.

75


Victoria Lewis






October 3, 2011

FROM: PRESIDENT

SUBJECT:

2012-13 Budget Update

ENCLOSURE(S)

Page 1 of 1


INFORMATION

ITEM NUMBER

E.3

BACKGROUND: An update on the 2012-13 budget will be presented at the board meeting.

77


Renée M. Kilmer, VP Instruction

Academic and Professional Matter Yes ❑ No Final Disposition

If yes, Faculty Senate Agreement Yes ❑ No




October 3, 2011 FROM: PRESIDENT

SUBJECT:

Fall 2011 Flex Week Activities ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.4

BACKGROUND:

The Staff Development Committee organized five days of workshops and activities that took place from

Monday, August 22 through Friday, August 26, 2011. On these days faculty were released from their

classroom assignments in order to participate in staff development activities. (Title 5, Section 55722)

Allowable activities included:

Staff development, in-service training and instructional improvement;

Program and course curriculum or learning resource development and evaluation;

Student personnel service;

Related activities, such as student advising, guidance and orientation, departmental or division

meetings, conferences and workshops, and institutional research;

Other duties as assigned by the district.

The necessary supporting activities for the above (Title 5, Section 55724 and 55726)

Fifty-two workshops were offered between Monday and Thursday of that week. Also on Thursday, August

25, divisions and departments met for discipline specific professional development activities and program

planning. On Friday, August 26, All College Day kicked off with a welcome of new hires, the presentation of

service and teaching awards and a presentation by President Brian King focusing on “Cabrillo Stories.”

Evaluations indicated attendees were particularly inspired by their colleague’s stories. The full text is

available at: cabrillostories.blogspot.com

Fall Flex workshop attendance increased again over last year. Attendees state they enjoy the variety of topics

covered in workshops and typically extend their flex participation beyond what is required. Workshop

evaluations asked participants what they liked best about the event they attended.

“Interesting discussion with lots of relevant data on Mexican/Latino education.” “Highly engaging, motivating,

and validating.” We’re an Hispanic Serving Institution…Now What?

“Clear presentation of a complicated process.” “Lots of useful information.” The Mystique of the Transfer Model

Curriculum

“Really enjoyed hearing student testimonials.” “Good overview of learning communities and the student

experience.” “How can this concept be implemented in the larger curriculum?” Sharing Student Stories: Healing

and Leadership through Learning Communities

“I like the way in which all participants clearly convey a true commitment to students’ success.” Basic Skills and

Learning Communities Advisory Council Meeting

79


Brian King






October 3, 2011

FROM: PRESIDENT

SUBJECT:

Board Policy Revisions: Office of the President, First Reading ENCLOSURE(S)

Page 1 of 10


INFORMATION

ITEM NUMBER

E.5

Background:

The District is in the process of revising Board Policies utilizing the California Community College

League’s model policies as applicable.

Attached are revisions to some of the Board Policies in the Office of the President as listed below:

Board Policy Action

BP 1110 – Board Education Update to reflect League Language

BP 1140 – Regular Meetings of the Board Update to reflect League Language

BP 1150 – Quorum and Voting Update to reflect League Language

BP 1260 – Tape Recordings of Regular Meetings Update to reflect League Language

BP 1280 - Gifts Update to reflect League Language

Board policies are presented as a first reading for Governing Board review and will return for action

at the next Governing Board meeting.

81


_____________________________________________________________________________________________

BP 1110 Page 1 of 1

Board Education

BP 1110

Orientation for New Board Members

Board Education

(League BP 2740)

The Board is committed to its ongoing development as a Board and to a trustee education

program that includes new trustee orientation.

The Superintendent/President and the Board shall assist each new member-elect to understand

the Board’s functions, policies, and procedures before he/she assumes office. Such assistance

shall include, but shall not be limited to providing written materials and invitations to attend

Board meetings and/or conferences with the Superintendent/President. New board members

shall be encouraged to attend meetings on a regional and/or statewide basis held as

training/information sessions by other organizations.

Accreditation Standard IV.B.1.f


Revised: November 7, 2011

82


_____________________________________________________________________________________________

BP 1140 Page 1 of 1

Regular Meetings of the Board

BP 1140

Meetings Open to the Public


(League BP 2310, 2300, 2340, 2345, 2350)

Regular meetings of the Board shall be held on the first or second Monday of the month.

Regular meetings of the Board shall normally be held at the Cabrillo College Sesnon

House, 6500 Soquel Drive, Aptos, CA.

A notice identifying the location, date, and time of each regular meeting of the Board shall

be posted at least ten days prior to the meeting and shall remain posted until the day and

time of the meeting. All regular meetings of the Board shall be held within the boundaries

of the District except in cases where the Board is meeting with another local agency or is

meeting with its attorney to discuss pending litigation if the attorney’s office is outside the

District.

All regular and special meetings of the Board shall be open to the public, be accessible to

persons with disabilities, and otherwise comply with Brown Act provisions, except as

required or permitted by law.

Agenda and Public Notice

An agenda shall be posted adjacent to the place of meeting at least 72 hours prior to the

meeting time for regular meetings. The agenda shall include a brief description of each item

of business to be transacted or discussed at the meeting. If requested, the agenda shall be

provided in appropriate alternative formats so as to be accessible to persons with a disability.

No business may be acted on or discussed which is not on the agenda, except when one or

more of the following apply:

• a majority decides there is an “emergency situation” as defined for emergency

meetings;

• two-thirds of the members (or all members if less than two-thirds are present)

determine there is a need for immediate action and the need to take action came to

the attention of the Board subsequent to the agenda being posted;

• an item appeared on the agenda of and was continued from a meeting held not more

than five days earlier.

The order of business may be changed by consent of the Board.

The Superintendent/President shall establish administrative procedures that provide for

public access to agenda information and reasonable annual fees for the service.

Members of the public may place matters directly related to the business of the District on an

agenda for a board meeting by submitting a written summary of the item to the

83


_____________________________________________________________________________________________

BP 1140 Page 1 of 2


Superintendent/President. The written summary must be signed by the initiator. The Board

reserves the right to consider and take action in closed session on items submitted by

members of the public as permitted or required by law.

Agenda items submitted by members of the public must be received by the office of the

President two weeks prior to the regularly scheduled board meeting.

Agenda items initiated by members of the public shall be placed on the Board’s agenda

following the items of business initiated by the Board and by staff. Any agenda item

submitted by a member of the public and heard at a public meeting cannot be resubmitted

before the expiration of a 90 day period following the initial submission.

Public Comment

The Board shall provide opportunities for members of the general public to participate in the

business of the Board.

Members of the public may bring matters directly related to the business of the District to the

attention of the Board in one of two ways:

1. There will be a time at each regularly scheduled board meeting for the general

public to discuss items not on the agenda.

Members wishing to present such items shall submit a written request at the beginning of the

meeting to the Superintendent/President that summarizes the item and provides his or her

name and organizational affiliation, if any. No action may be taken may be taken by the

Board on such items.

2. Members of the public may place items on the prepared agenda in accordance with

the section above titled agendas.

Members of the public also may submit written communications to the Board on items on the

agenda and/or speak to agenda items at the Board meeting. Written communication

regarding items on the Board's agenda should reach the office of the President not later than

five working days prior to the meeting at which the matter concerned is to be before the

Board. All such written communications shall be dated and signed by the author, and shall

contain the residence or business address of the author and the author's organizational

affiliation, if any.

If requested, writings that are public records shall be made available in appropriate

alternative formats so as to be accessible to persons with a disability.

Claims for damages are not considered communications to the Board under this rule, but

shall be submitted to the District.

84


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BP 1140 Page 1 of 3


Public Comment

Persons may speak to the Board either on an agenda item or on other matters of interest to

the public that are within the subject matter jurisdiction of the Board.

Oral presentations relating to a matter on the agenda, including those on the consent agenda,

shall be heard before a vote is called on the item.

Persons wishing to speak to matters not on the agenda shall do so at the time designated at the

meeting for public comment.

Those wishing to speak to the Board are subject to the following:

The President of the Board may rule members of the public out of order if their

remarks do not pertain to matters that are within the subject matter jurisdiction of

the Board or if their remarks are unduly repetitive.

Non-scheduled substitutes may not speak in place of scheduled speakers unless

alternates have been submitted on the original request.

Employees who are members of a bargaining unit represented by an exclusive

bargaining agent may address the Board under this policy, but may not attempt to

negotiate terms and conditions of their employment. This policy does not prohibit any

employee from addressing a collective bargaining proposal pursuant to the public

notice requirements of Government Code Section 3547 and the policies of this Board

implementing that section.

Regular meetings of the Governing Board are meetings of the elected Board members assisted by

staff personnel, conducted in public, for the purpose of carrying out District business.

Agenda and Public Notice

An agenda for each meeting shall be prepared and posed as prescribed by law by the

Superintendent/President at least seventy-two (72) hours in advance of the meeting.

The agenda for closed session shall also be made available and contain sufficient detail to

comply with Government Code section 54954.5.

The agenda shall be mailed or delivered to the Board within the foregoing time limits and shall

be accompanied by such other materials as the Superintendent/President believes will assist the

Board in arriving at decisions. The Chair of the Board, however, may rearrange the agenda

during the meeting of the Board if there is no objection from a majority of Board members

present. The agenda for regular meetings shall contain a brief, general description of each item of

business to be transacted or discussed at the meeting. The agenda shall specify the time and

location of the regular meeting and be posted in a location freely accessible to members of the

public and employees.

No action shall be taken on any item not appearing on the agenda except under any of these

conditions:

85


_____________________________________________________________________________________________

BP 1140 Page 1 of 4


1) Upon a determination by majority vote of the Board that an emergency situation exists;

an emergency situation means:

a) work stoppage or other activity which severely impairs public health, safety, or both,

as determined by a majority of members of the Board, or

b) crippling disaster which severely impairs public health, safety, or both, as determined

by a majority of the members of the Board;

2) upon a determination by a two-thirds vote of the Board, or, if less than two-thirds of the

members are present, a unanimous vote of those members present, that the need to take

action arose subsequent to the agenda being posted;

3) the item was posted for a prior meeting of the Board occurring not more than five

calendar days prior to the date action is taken on the item, and at the prior meeting the

item continued to the meeting at which action is being taken.

Every agenda for regular meetings shall provide an opportunity for the public to directly

address the Board on items of interest to the public that are within the subject matter jurisdiction

of the District. No action shall be taken on any item not appearing on the agenda when raised by

the public unless the action is otherwise authorized under one or more of the three conditions

listed above. The public may also address the Board on items on the agenda as the items are

taken up.

A Board member may, on their own initiative, or in response to questions posed by the public,

ask for clarification, provide a reference to staff or other resources for factual information, or

request staff to report back, at a subsequent meeting concerning the matter.

Requests by the public to place matters on the agenda directly related to District business may

be made by submitting in writing to the Superintendent/President such requests no later than

10:00 a.m., six (6) working days preceding the meeting. The public may at any meeting,

however, request that items be placed on future agendas if related to District business.

Although the agenda of any regular meeting shall include an opportunity for the public to

address the Board on any item of business or other issue related to District business, the Board

does not oblige itself to act upon any request unless submitted in writing to the

Superintendent/President at least six (6) working days prior to the scheduled date of the meeting,

and such item is included on the agenda.

Participation by Employees

Employees of the District are encouraged to participate in Board deliberations as presenters,

reactors, or general commentators. Employee participation is in some instances determined by state

regulations, statutes, Board policy, or negotiated agreements.

Participation By Students

Student participation in Board deliberations is encouraged through student organizations or by

individuals.

Rules of Procedure for Conduct of Meeting

Robert’s Rules of Order shall govern the proceedings and conduct of Board meetings, except when

the Board’s own policies or state regulations or statues provide otherwise.

86


_____________________________________________________________________________________________

BP 1140 Page 1 of 5


Order of Business and Procedure

The Governing Board shall act by majority vote of the regular voting membership constituting the

Governing Board.

The agenda of the meetings will be prepared and presented by the Superintendent/President.

The order of business at a regular meeting will be:

• Closed Session

• Call to Order

• Minutes of the Previous Meeting and Consent Agenda

• Oral Communications

• Board Members’ Report

• Oral Reports

• Action Items

• Information Reports

• Closed Session (if necessary)

Legal Reference: Education Code Sections 72000 (d), 72121 and 72121.5; and Government Code

Sections 54950, et seq and 6250 et seq.


Revised: May 2, 1994


87


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BP 1150 Page 1 of 1

Quorum and Voting

BP 1150 (formerly BPs 1150 and 1160)

Quorum and Board Action Voting

(League BP 2330)

A quorum of the Governing Board shall consist of four regular voting members.

The Board shall act by majority vote of all of the membership of the Board, except as noted

below.

No action shall be taken by secret ballot.

The following actions require a two-thirds majority of all members of the Board:

• Resolution of intention to sell or lease real property (except where a unanimous vote is

required);

• Resolution of intention to dedicate or convey an easement;

• Resolution authorizing and directing the execution and delivery of a deed;

• Action to declare the District exempt from the approval requirements of a planning

commission or other local land use body;

• Appropriation of funds from an undistributed reserve;

• Resolution to condemn real property.

The following actions require a unanimous vote of all members of the Board:

• Resolution authorizing a sale or lease of District real property to the state, any county,

city, or to any other school or community college district;

• Resolution authorizing lease of District property under a lease for the production of gas.

No official Board action may be taken in the absence of a quorum. A quorum shall consist of no

less than four regular voting members of the Governing Board.

The Governing Board shall act by majority vote of all the membership constituting the

Governing Board. If no more than two vacancies occur, the vacant position(s) shall not be

counted for purposes of how many members constitute a majority. When a unanimous vote is

required by law, the vacant position(s) shall be excluded.

Legal Reference: Education Code Section 772203 and 72204 72000(d)(3), 81310 et seq., 81365,

81511, and 81432: Government Code Section 53094; Code of Civil Procedure Section

1245.240



88


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BP 1260 Page 1 of 1

Recordings of Regular Board Meetings

BP 1260

Tape Recordings of Regular Board Meetings

(League BP 2365)

Regular meetings of the Governing Board shall be tape recorded. The recording shall be

subject to inspection by members of the public in accordance with the California Public

Records Act, Government Code Sections 6250 et seq. The Superintendent/President is

directed to ensure that any such recordings are maintained for at least thirty days

following the recording. and copies of the tape made available to members of the Board and to

the Superintendent/President of the District upon request. Other release of these tapes shall be

allowed only by Board Action and, if approved, at the expense of the requesting party. Meeting

tapes will be retained by the Secretary of the Board for a period of six months after the approval

of the minutes of the meeting being recorded.

Tape recording devices by regular meeting attendees may be used provided such use does not

require special or extraordinary arrangements or result in a disruption of the proceedings.

Persons attending an open and public meeting of the Board may, at their own expense,

record the proceedings with an audio or video recording or a still or motion picture camera

or may broadcast the proceedings. However, if the Board finds by a majority vote that the

recording or broadcast cannot continue without noise, illumination, or obstruction of view

that constitutes or would constitute a persistent disruption of the proceedings, any such

person shall be directed by the President of the Board to stop.

Legal Reference: Education Code Section 72121(a) 72233; and Government Code Section

54953.5 and 54953.36.



89


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BP 1280 Page 1 of 1

Gifts

BP 1280

Gifts

(League BP 3820)

The Board shall consider all gifts, donations and bequests made to the District. The Board

reserves the right to refuse to accept any gift which does not contribute toward the goals of

the college, or the ownership of which would have the potential to deplete resources of

Cabrillo College.

The District shall assume no responsibility for appraising the value of gifts made to the

District.

Acceptance of a gift shall not be considered endorsement by the District of a product,

enterprise or entity.

In no event shall the District accept a donation from any donor who engages in practices or

policies which discriminate against any person on the basis of race, sex (i.e., gender), color,

religion, national origin, age, disability, or sexual preference; or when the stated purposes

of the donation are to facilitate such discrimination in providing educational opportunity.

The Board, at its discretion, may accept on behalf of, and in the name of the District, such gifts,

donations, bequests and devises as are made to the District for community college purposes or to

or for the benefit of Cabrillo College.

The Superintendent/President shall be designated to receive any gifts, donations, bequests, and

devises offered to the District, student organizations, or any other affiliate organization of the

District.

The Superintendent/President shall deliver to the donor an acknowledgment of acceptance from

the Governing Board.

Legal Reference: Education Code Section 72122 72241.


Revised: November 7 2011

90

Academic and Professional Matter Yes No If yes, Faculty Senate Agreement Yes No

Administrator Initiating Item: Kristin Fabos, Director of Marketing


Final Disposition


TO: GOVERNING BOARD

FROM: PRESIDENT

DATE

October 3, 2011 SUBJECT:

Cabrillo College Monthly Calendar REASON FOR BOARD CONSIDERATION

INFORMATION ITEM NUMBER

E.6

ENCLOSURE(S)

Page 1 of 2

BACKGROUND: The following calendar presents information about selected events and significant dates for the month of October. Dates given are accurate as of September 19, 2011.

91

25Women’s Soccer vs.

Evergreen, 2:00 PM

2423Picasso Ensemble,

3:00 PM, Sesnon House

20 21Men’s Soccer vs.

Gavilan, 6:30 PM

2 4Women’s Soccer vs.

DeAnza, 2:00 PM

3Governing Board

Meeting, 5:00 PM, Sesnon House

Deadline for pass/no pass option

5

6DACLS presents

pianist Soheil Nasseri, 3:00 PM, Music Recital Hall

7Women’s Water Polo

vs. Foothill, 3:00 PM

8 Football vs. DeAnza,

7:00 PM

Cabrillo Insider radio show, 5:00 PM, KSCO 1080 AM

9 10 11Women’s Soccer vs.

Cañada, 2:00 PM

Men’s Soccer vs. Las Positas, 7:00 PM

12Men’s Water Polo vs.

West Valley, 3:00 PM

Women’s Water Polo vs. West Valley, 4:15 PM

Volleyball vs. West Valley, 6:30 PM

13 14Men’s Soccer vs.

Hartnell, 6:30 PM

15Football vs. Hartnell,

7:00 PM


16 17 18 19Men’s Water Polo vs.

Merced, 3:00 PM

Women’s Water Polo vs. Merced, 4:15 PM

Volleyball vs. Hartnell, 6:30 PM

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

22Cabrillo Insider radio

show, 5:00 PM, KSCO 1080 AM

30

26Women’s Water Polo

vs. Foothill, 3:30 PM

Volleyball vs. Monterey Peninsula, 6:30 PM

27 28Cabrillo Youth Strings,

7:00 PM, Music Recital Hall

Volleyball vs. Gavilan, 6:30 PM

Women’s Soccer vs, Monterey, 7:00 PM

October 2011Marketing and Communications Department • 831/479-5744

Additional ListingsOct. 1 Cabrillo Insider radio show, 5:00 PM, KSCO 1080 AM

1Lile Cruse’s 1970s Jazz

Ensemble Reunion, Kuumbwa Jazz Center, 7:00 PM

Art Exhibit Reception: Tasty, Cabrillo Gallery, 5:00 - 7:00 PM

Additional listings

31

ONGOING: Art Exhibit Tasty, Cabrillo Gallery, through 11/4

29Football vs. San Jose

City College, 7:00 PM


Coming In Early NovemberNov 1 Women’s Soccer vs, Foothill, 2;00 PM

Men’s Soccer vs. Monterey, 7:00 PM

Nov. 4 Theatre Arts presents “Three Sisters”, 8:00 PM, through Nov. 19

Nov. 7 College & Career Night, 6:00 - 8:00 PM

Nov. 7 Governing Board Meeting, 5:00 PM, Sesnon House

92

cabrillo college governing board agenda · numbers 09360–10015 for the amount of $3,167,106.05....

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