ca - tamil nadu veterinary and animal sciences web viewthe pbas format in ms-word available in...

TAMIL NADU VETERINARY AND ANIMAL SCIENCES UNIVERSITYPERFORMANCE BASED APPRAISAL SYSTEM FOR LIBRARY CADRES

CAREER ADVANCEMENT SCHEME (CAS) – 2017INSTRUCTIONS

1. The PBAS format in MS-Word available in tanuvas website should be sent only typewritten in a computer. Hand written PBAS or PBAS in any other format will not be accepted. The file should not be provided to any other individual who are not employees of TANUVAS under any circumstances. It also should not be used for any other purpose other than the present one. All formats are in tables and hence you may add rows in the PBAS format at relevant places while filling up.

2. Guidelines issued by the University should be scrupulously followed while filling up the proforma. Please look for regular updates at www.tanuvas.ac.in in this regard. The particulars provided should be in quantitative terms and supported by evidence. Incomplete application will be summarily rejected.

3. The HoDs and UOs or the officers concerned should carefully scrutinize the data before sending the same to the University. The HoDs/UOs are requested to ensure that data for Category I and II are provided for the assessment period only after 11.08.2011 (Separate formats should be filled up for each year of the assessment period). Category III is only for the whole assessment period as per the Stage to which the candidate is applying. The incumbent teacher must be on the roll and in active service of the University on the date of consideration by the selection committee for promotion.

4. Activities in addition to what has been mentioned may also be provided in the PBAS proforma under any other. Explain these in quantitative terms.

5. For publications provide only the first page. If you claim as the corresponding author, it should be mentioned clearly in the publications itself. Else, the claim will not be considered.

6. Applicants who were doing Ph.D under part time during the assessment period after 11.08.2011 may clearly mention the same in the format for Category I and II along with USO permitting them to do part time Ph.D. The screening committee shall decide on points with the approval of the University.

7. Applicants who were on maternity leave during above period may also clearly mention that in the format for Category I and II along with leave approval letter. The screening committee shall decide on points with the approval of the University.

8. The period of EOL without pay and allowances availed after 24.6.2004 by the teachers on higher scientific and technical studies including Ph.D. except Post Doctoral Fellowship shall not be counted as Qualifying Service for the purpose of Career Advancement Scheme.

9. Every page of PBAS should be signed by the applicant, if not application will be summarily rejected.

10. The cut-off date for all qualifications and performance indicators shall be February 2017 . 11. Last date for sending completed PBAS shall be 10/03/2017. Hard copy and CD of PBAS with all

enclosures duly forwarded by Heads and /or University officers concerned should reach Registrar within this time frame.

12. For questions regarding filling up PBAS, please contact Internal Quality Assessment Cell of the Registrar’s Office, TANUVAS ([email protected]).

13. For those working in NEW colleges/VUTRCs/other centres for atleast a minimum period of one year the points allotted shall be as follows: Category-I : 50 & Cat-II : 10. This condition shall apply for a period of first five years in case of new colleges and three years in case of VUTRCs / other centres.

1 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

I - GENERAL

1. Name2. Contact details

Provide contact address, mobile number and email id1.

3. Place (s) of workingPlace of work with controlling UO

From To

(1)

(2)

(3)

4. Important DatesDesignation From ToAssistant Librarian (Stage 1)Assistant Librarian (Stage 2)Assistant Librarian (Stage 3)Date of BirthDate of RegularizationDate of declaration of probationDate of eligibility for promotionDate of passing ASRR examination

5. Stage to which applying now2: 2 / 3 / 46. Academic Qualifications3:

Degree Year of Passing Discipline University OGPA/Marks

PDF Area From To University Remarks

1Please note the preferred method of communication is email2Encircle the appropriate stage3Include UG, PG, PG Diploma, Doctoral and Other degrees. Also include Postdoctoral fellowships here.2 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

7. Employment Record in TANUVAS (For the assessment period only*)

Station / Centre (Place of work with

full address)

Designation / Post held

Scale of Pay

Period TotalPeriod

From To (6)(1) (2) (3) (4) (5) Y M D

Y M D

1. Total Period

2. Period not qualified for purpose of increment

3. Net period (1-2)

08. Employment Record outside TANUVAS (For the assessment period only*)

Organiza-tion &

Name of Employer

Govt. or Quasi Govt.

Post held Scale of pay

Period Total period

Nature of duties

Date and Reasons

for leavingFrom To

(1) (2) (3) (4) (5) (6) (7) (8) (9)Y M D

Y M D

1. Total Period

2. Period not qualified for purpose of increment

3. Net period (1-2)

* 4/5 years in case of Stage.II / 5 years in case of Stage III / 3 years in case of Stage IV

9. Any other information found relevant by the staff pertaining to any of the above

3 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

II – CATEGORY I – PROCUREMENT, ORGANISATION AND DELIVERY OF KNOWLEDGE AND INFORMATION THROUGH LIBRARY SERVICES

A. Procurement, organization of Library Resources and Delivery of Information

Sl No: Activities Scores1 Procurement of Books and other documents2 Subscription of Journals and serial control3 Library resources organization: Maintenance of books section

including reading hall4 Library resources organization: Maintenance of Current

Periodical Section and reading hall5 Library resources organization: Maintenance of Back volume

section6 Library resources organization: Maintenance of Theses and

Dissertation Section7 Library resources organization: Maintenance of Audio-Visual

Resources8 Provision of library reader-services9 Literature retrieval services to researchers

10 Analysis of reports11 Provision of assistance to the departments of University with

the required inputs for preparing reports, manuals and related documents

12 Assistance towards updating institutional website with activity related information and for bringing out institutional newsletters, etc.

13 Administration of Library14 Holiday duties attended (0.5 / duty) Maximum 10 / year15 Administration of externally Aided Projects (PI)16 Administration of externally Aided Projects (Co-PI)17 Establishment of new units in the Library18 Maintenance of Library Archives19 Maintenance of Book Bank20 Maintenance of Newspapers & Magazines section21 Other similar / special additional duties

TotalMaximum admissible: 75 points

B. Library Automation and ICT Applications

1 ICT and other new technologies’ application for up gradation of library services: Automation of catalogue

2 Library database management (bibliographical databases, membership database, holiday database, etc.)

3 Implementation of Web OPAC4 Automation of Learning resources procurement functions5 Automation of Circulation operations including membership

records

4 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

6 Automation of Serial subscription system7 Reference and information services8 Implementation of Library security (technology based methods -

RFID)9 Implementation of Library security (technology based methods -

CCTV)10 Implementation of Barcode system11 Implementation of Biometric system12 Maintenance of RFID Security System13 Maintenance of CCTV System14 Maintenance of Barcode System15 Maintenance of Biometric System16 Development of library management tools (software)17 Library Network management18 Development of subject gateways19 Other ICT initiatives such as e-mail alert, mobile alert, Ezproxy

for remote access to e-resources, etc.)20 Maintenance of ICT based services such as e-mail alert, mobile

alert, Ezproxy for remote access to e-resources, etc.)TotalMaximum admissible: 25 points

C. e-Resource Management and Digital Library Services

1 Subscription of e-resources such as e-books, e-journals, e-databases, etc.

2 Digitization of library resources and university documents3 e-delivery of information (information download from scholarly

e-resources) (0.5 / GB of information)4 Management of Consortium for e-resources in Agriculture

(CeRA)5 Strengthening of Digital Library Services such as procurement of

computer terminals, networking, UPS, etc.6 Management of Digital Library services (maintenance of

computers, network, network security, AMC, etc.)7 Creation of Institutional Repository with digital contents8 Contribution of digital contents to ICAR Repository (Krishi Kosh)9 Creation of Theses/Dissertation database

10 Regular updating and management of Theses / Dissertation database

11 Management of Institutional Repository12 Collection and Management of e-theses from research scholars13 Uploading e-theses to Krishi Prabha database of ICAR and

maintenance14 Uploading catalogue entries to AgriCat Union Catalogue of ICAR

and maintenanceTotalMaximum admissible: 25 points

5 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

D. User Awareness, Instruction Programmes and Academic duties1 User awareness and instruction programmes (Orientation

lectures) (2 points/lecture)2 Users’ training in the use of Library Services viz., e-resources,

OPAC, knowledge resources3 User promotion programmes like organizing book exhibitions,

competitions, etc.4 Other interactive latest learning resources, etc.5 Lectures or teaching in other universities / institutes (2 points /

lecture – Maximum 10)6 Non-credit courses and other duties7 Preparation and imparting knowledge /instruction as per

curriculum8 Syllabus enrichment by providing additional resources to

students (course outline, practical manual etc)9 Lectures / Practicals (conducted) Given separately*

10 Examination Duties, etc:Question paper setting (Midterm/ Internal) / courseInvigilation (Midterm/ Internal) / courseEvaluation (Midterm/ Internal) / courseInvigilation (Board/Comprehensive Exam) / examPractical/viva-voce (Member Board)/ examQuestion paper setting (Other Universities)Conduct of Exam/Comprehensive Exam/ Thesis Evaluation/ Viva-voce in Other UniversitiesInternship EvaluationQuestion paper setting for UGC / ARS/ICAR/PSC etcInvigilation & related duties of CEETotal Maximum 30

E. Additional Library Services

1 Additional services such as extending library facilities on holidays

2 Shelf order maintenance3 Library user manual4 Building and extending institutional library facilities to outsiders

through external membership norms5 Resource sharing among NARS libraries through CeRA6 Printing facility to the library users7 Reprography services (photocopying, scanning, etc.)8 Preparation and supply of Identity cards to students, staff and

pensioners9 Binding services

10 Any other services not covered under A, B, C and D11 Library tour to visitors12 Additional Charge as Library i/c of other campus


Total score for category I (A+B+C+D+E) 180Minimum API scores required 100

6 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Category II Co-Curricular, Extension, and Professional development

A. Co-Curricular activities

Sl No: Activities Scores1 Student related co curricular extension and field based activities (such

cultural exchange and library service programmes)2 Various level of extramural and intramural programmes3 Library-literary work through different channels4 Cultural activities/clubs and associations of staff and students5 Subject related events (POP, consultative workshops etc)6 Reviewer/ referee of journals7 Editor of seminar proceedings/jubilee proceedings / Festschrift8 Associate Editor seminar proceedings/jubilee proceedings / Festschrift9 Functionaries of professional organizations/associations10 Warden / Deputy warden11 Associate Patron12 Staff Editor / Member of College Magazine Editorial Board13 Placement and Counseling centre14 Alumni/ Welfare associations15 Articles in College/University publications16 Selection / Recruitment committees within and other Universities for all

purposes17 Other similar/special additional duties.


B. Extension activities

Sl No: Activities Scores1 Contribution to Corporate life / Institution life2 Management of the library units and institution through participation in

library and administrative committees and responsibilities3 Conduct of Book exhibitions4 Conduct of Library related competitions for library users5 Preparation of exhibits / Participation in Exhibitions


C. Professional developmental activities

Sl No: Activities Scores1 Participation in Seminars / Conferences/ Symposium/ Workshops etc

(International)2 Participation in Seminars / Conferences/ Symposium/ Workshops etc

(National, etc.)3 Participation in talks / lectures / professional events4 Participation in short-term e-library training courses (up to 3 days)5 Membership in professional associations (National and State level)6 Membership/participation in State, Central and student advisory

committees on education & research and National development

7 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

7 Radio / TV programmes8 Campus development activities9 Editor/ Assistant Editor of Journal10 Editorial Board members11 Project co-ordination (chairman & members)12 Dissemination and general articles (not covered in Category III)


Total score for category II (A+B+C) 70Minimum API scores required 20

8 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

CATEGORY III - RESEARCH & ACADEMIC CONTRIBUTIONS

Sl. No APIs Type of publication Score

IIIA Research Papers published in

Refereed journals*

Non refereed but recognized and reputable journals and periodicals having ISBN/ISSN numbers

Conference proceedings as full papers ( Abstracts not to be included)

III B1 Research publications(books, chapters in books , other than refereed journal articles)

Text or Reference books published by International Publishers with an established peer review system

Subject books by National Level publishers/State and Central Govt. Publications with ISBN/ISSN numbers

Subject books by other local publishers with ISBN/ISSN numbers

Chapters contributed to edited knowledge based volumes published by international publishers

Chapters in knowledge based volumes by Indian / National level publishers with ISBN/ISSN nos. and with numbers of national and international directories

III B 2 Popular articles(max.=30 points)

Published in a Newspaper / professional magazines

III B 3 Pamphlets(max.=30 points)

Indicate the number published

* The API score for paper in refereed journal would be as follows: papers published in indexed journals without impact factor = 15 points and papers published in indexed Journals with impact factor = 20 points. Of the total score for the category of publication by the concerned library staff, the first/principal author and the corresponding author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40% would be shared equally by all other authors. If there is only one person under other author category, the distribution of marks between the above two category shall be 80% and 20%. This applies to popular articles, papers in conferences, seminars, workshops and symposia also.

9 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

III B 4 Assets created for the University

Indicate the land purchased, buildings constructed and such other activity. Mention the value of the asset

III B 5 Seminar / Workshop / Training / Exhibition organized

Indicate whether it is international, national, state or university level. Also mention your role in the conduct as Organizing Secretary, Chairman of a committee etc.

III B 6 Extension achievements Inter institutional HRD programmes conducted, On campus and off campus trainings

IIIC Research Projects

III C (i)

Sponsored projects ongoing Major projects amount mobilized with grants above Rs.5.0 lakhs

Major projects amount mobilized with grants above Rs.3.0 lakhs to 5.0 lakhs

Minor projects (amount mobilized with grants above Rs.25,000 to 3.0 lakhs

Corpus fund/student projects below Rs.50,000

III C (ii)

Consultancy projects ongoing Amount mobilized with minimum of Rs. 1.00 lakh

III C (iii)

Completed projects Completed project report

III C (iv)

Acceptance for the completed projects

Acceptance from funding agency

IIIC (iv)

Project outcomes/ outputs Major policy document of Govt. bodies at Central and State level

III(D) Research guidanceIII D (i)

M.Phil or any other Masters degree approved by TANUVAS from time to time

Degree awarded

III D (ii)

Ph.D Degree awarded

PhD Thesis submitted onlyPG Diploma programmes Degree awarded

10 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

III E Participation in Training courses, refresher courses, orientation courses, etc.

III E (i)

Refresher courses, Orientation courses, Training, Summer / Winter schools, Faculty development programmes

Minimum of two weeks duration

Less than two weeks and more than one weekLess than one week

III E (ii)

Papers in conferences/seminars/Workshops / Symposia(max.=50 points)

Presentation of research papers(oral /posters)(a)International(b) National(c) Regional/state level(d) University/college level

III E( iv)

Invited lectures /Lead talks or presentations for conferences /symposia

(a) International

(b) National level

(c)Regional/state level

(d)Local-University/college level

III E (v)

Participation as members of Judging panel, conduct of scientific sessions as Chairman, Co-chairman and Rapporteur

(a) International(b) National level

(c) Regional/state level(d) University/college level

III F Awards, Honours, Fellowships and Appreciations

(a) International

(b) National level

(c) Regional / State / University / College level

I certify that the scores provided are correct as per records available with the University/documents enclosed with the annual PBAS proforma.

Place: Signature of the faculty

Date:

ACADEMIC PERFORMANCE INDICATORS

Category I Procurement, Organisation and Delivery of Knowledge and Information through Library Services

11 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

A. Procurement, Organisation of Library Resources and Delivery of Information (Maximum score-75/year)

ScoreYear 1 Year 2 Year 3 Year 4 Year 5

B. Library Automation and ICT Applications (Maximum score-25/year)Year 1 Year 2 Year 3 Year 4 Year 5

C. e-Resource Management and Digital Library Services (Maximum score-25/year)Year 1 Year 2 Year 3 Year 4 Year 5

D. User Awareness, Instruction Programmes and Academic duties (Maximum score-30/year)Year 1 Year 2 Year 3 Year 4 Year 5

E. Additional Library Services (Maximum score-25/year)Year 1 Year 2 Year 3 Year 4 Year 5

Total scores obtained in Category I (A+B+C+D+E)

(Maximum score-180/year, Minimum score required-100/year)


*Scores should be filled up based on the annual PBAS proforma submitted to the University

12 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _


A. Co-Curricular activities (Maximum score-30/year)


B. Extension activities (Maximum score-20/year)


C. Professional developmental activities (Maximum score-20/year)


Total scores obtained in Category II (A+B+C)

(Maximum score-70/year, Minimum score required-20/year)


Total scores obtained in Category I & II (I + II) (Minimum score required-150/year)


13 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Category III Research & Academic contributions

A: Research papers published in journals and conference proceedings:


B: Research publications (books, chapters in books, other than refereed journal articles); Popular articles; Pamphlets; Assets created for the University; Seminar / Workshop / Training / Exhibition organized and Extension achievements


C: Research projects(Sponsored projects ongoing, Consultency projects ongoing, Completed projects, Acceptance for the completed projects and project outcomes / outputs).


D: Research guidance


E: Participation in Training courses, refresher courses, orientation courses, etc


F: Awards, Honours, Fellowships and Appreciations


14 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Minimum total score required in the category III varies with the Stage of promotion (See Table: 2)I certify that the scores provided are correct as per records available with the University/documents

enclosed with the annual PBAS proforma.

Place: Signature of the faculty

Date:

I certify that the scores provided are verified and found correct as per the documents enclosed with the annual PBAS proforma submitted to the University.

Place : Signature of the Head of the Department

Date :

15 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Tamil Nadu Veterinary and Animal Sciences University Annual Self-Assessment for the Performance Based Appraisal System (PBAS)

Year…………….. (ending February )

Remarks of the Head of Department / Head of Station

1 Has the staff member proved himself/ herself capable for doing the work assigned to him/her.

2 Has he/she in your opinion maintained a reputation for up to date knowledge of his/her subject

3 What is your opinion of his/ her capacity for getting work out of his subordinates and his/her relationship with them?

4 What is his/her bearing towards students and accessibility to them?

5 Has he/she published any original papers or conducted any research during the year under report or otherwise in any manner done distinguished academic work/ research work/ Extension work?

Date: Signature of the HOD/ Head of Station

Place:

16 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Tamil Nadu Veterinary and Animal Sciences University Annual Self-Assessment for the Performance Based Appraisal System (PBAS)

Year…………….. (ending February )

Remarks of the University Officer

1 Length of service under the Reviewing Officer :

2 Is the Reviewing Officer satisfied that the Reporting Officer has made his/her report with care and attention and after taking into account all the relevant material?

:

3 Do you agree with the assessment of the Officer given by the Reporting Officer? (In case of disagreement, please specify the reasons) Is there anything you wish to modify or add?

:

4 General remarks with specific comments about the general remarks given by the Reporting Officer and remarks about the meritorious work of the Officer including the grading

:

Place : Signature of the University Officer:

Date : Name:

Designation:

17 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

SCORES FOR ACADEMIC PERFORMANCE INDICATORS (API’s) IN RECRUITMENTS AND CAREER ADVANCEMENT SCHEME (CAS) PROMOTIONS OF LIBRARY STAFF

Category I – Procurement, organisation and delivery of knowledge and information through Library services

The minimum API score required by Library staff in this category is 100. The self-assessment score should be based on objectively verifiable data / documents duly certified by HOD / Institution Head / University Registrar wherever applicable and will be scrutinized / finalized by the screening / selection committee.

Sl.No. Nature of Activity Maximum score1. Library resources organisation and maintenance of books, journals, reports;

Provision of library reader services, literature retrieval services to researchers and analysis of reports; Provision of assistance to the departments of University with the required inputs for preparing reports; manuals and related documents; Assistance towards updating institutional web site with activity related information and for bringing out institutional Newsletters, etc.

75

2 ICT and other new technologies’ application for up gradation of library services such as automation of catalogue, learning resources procurement functions, circulation operations including membership records, serial subscription system, reference and information services, library security (technology based methods such as RFID, CCTV,), development of library management tools (software), intranet management

25

3 Development, organization and management of e-resources including their accessibility over intranet / internet, digitization of library resources, e-delivery of information, etc.

25

4 User awareness and instruction programmes (Orientation lectures, users’ training in the use of library services as e-resources, OPAC, knowledge resources user promotion programmes like organizing book exhibitions, other interactive latest learning resources, etc.

30

5 Additional services such as extending library facilities on holidays, shelf order maintenance, library user manual, building and extending institutional library facilities to outsiders through external membership norms, Examination conduct / duties within and in other Universities-UG, PG, PhD, Invigilation, question paper setting, evaluation, / evaluation and comprehensive examination / Thesis evaluation and examination, members of selection / recruitment committees within and outside Universities, etc.

25

Total Score 180

Minimum API Score required* 100

**Minimum score required for promotion: 150 out of a total of 250 from category I and II, at least 100 (from maximum of 180) from category I and 20 (from maximum of 70) from category II (as per D.O.No.F.1-2/2009 (ECPS) Pt.V(I) Vol.II, dated:04.06.2013 of UGC).

18 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Category II - Co-Curricular, Extension, and Professional development related activities

The minimum API score required by Library staff in this category is 20. The self-assessment score should be based on objectively verifiable data / documents duly certified by HOD / Institution Head / University Registrar wherever applicable and will be scrutinized / finalized by the screening / selection committee.

Sl. No Nature of Activity Maximum Score1 Student related co-curricular , extension and field based activities, NSS, NCC,

Sports and cultural activities, subject related events, Assistant Wardenship, Associate Patron, Staff editor, Editor of seminar proceedings/jubilee proceedings, Placement and Counseling centre, earn while you learn programmes, Student Advisorship and Counseling, conducting and assisting study tours of very short, short and long duration, PTA, Alumni/ welfare association, Blue Cross society, articles in college magazines and University volumes and other similar/special additional duties etc.

30

2 Contribution to corporate life / institution life , farmer/ field extension activities, conduct of exhibitions/conduct of farmers seminars, preparation of exhibits etc

20

3 Professional developmental activities such as participation in seminars, conferences, symposium, workshop etc without papers, short term training courses, talks, lectures, membership in professional associations (National and State level), membership/participation in State & Central and student advisory committees on education & research and national development, radio/TV programmes, popular articles published in newspapers, magazines and other publications, field / clinical camps, field investigation, campus development activities, journal editor, assistant editor, editorial board members, reveiwers/ referees of journals, project co-ordination etc

20

Total Score 70Minimum API Score required* 20


19 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Category III - Research & Academic contributions

The minimum API score required by Library cadres in this category is different for various categories which are mentioned in table showing minimum score required for promotions to higher cadres. The self assessment score should be based on objectively verifiable data / documents duly certified by HOD / Institution Head / University Registrar wherever applicable and will be scrutinized / finalized by the screening / selection committee

Sl. No APIs Type of publication Max. Points

IIIA Research Papers published in

Refereed journals* 20/ publication

Non refereed but recognized and reputable journals and periodicals having ISBN/ISSN numbers

15/publication

Conference proceedings as full papers ( Abstracts not to be included)

10/publication

III B1 Research publications(books, chapters in books , other than refereed journal articles)

Text or Reference books published by International Publishers with an established peer review system

50/sole author10/chapter in an edited book

Subject books by National Level publishers/State and Central Govt. Publications with ISBN/ISSN numbers

25/sole author and 5/chapter in edited books

Subject books by other local publishers with ISBN/ISSN numbers

15/sole author and 3/ chapter in edited books

Chapters contributed to edited knowledge based volumes published by international publishers

10/chapter

Chapters in knowledge based volumes by Indian / National level publishers with ISBN/ISSN nos. and with numbers of national and international directories

5/chapter

* The API score for paper in refereed journal would be as follows: papers published in journals without impact factor = 15 points and papers published in Journals with impact factor = 20 points. Of the total score for the category of publication by the library staff, the first/principal author and the corresponding author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40% would be shared equally by all other authors. If there is only one person under other author category, the distribution of marks between the above two category shall be 80% and 20%. This applies to popular articles, papers in conferences, seminars, workshops and symposia also.

III B 2 Popular articles(max.=30 points)

Published in a Newspaper / professional magazines

3/Publication

20 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

III B 3 Pamphlets(max.=30 points)

Indicate the number published 3/Publication

III B 4 Assets created for the University

Indicate the land purchased, buildings constructed and such other activity. Mention the value of the asset

30 pts - More than Rs. 25.00 Lakhs20 pts – 10 Lakhs to 25 Lakhs10 pts - < 10 Lakhs

III B 5 Name of the Seminar / Workshop / Training / Exhibition organized

Indicate whether it is international, national, state or university level. Also mention your role in the conduct as Organizing Secretary, Chairman of a committee etc.

International30 – for organizing secretary10 – for Chairman or member of a committeeNational20 – for organizing secretary5 – for Chairman or member of a committeeState / University5 –Irrespective of role

III B 6 Extension achievements Inter institutional HRD programmes conducted, On campus and off campus trainings

For every activity20 – for organizing secretary (faculty who is in charge of the programme)10 – for Chairman or member of a committee/ Associated faculty in the programme

IIIC Research ProjectIII C (i)

Sponsored projects ongoing Major projects amount mobilized with grants above Rs.5.0 lakhs

20/each project for Principal Investigator & 10/each project for CoPI

Major projects amount mobilized with grants above Rs.3.0 lakhs to 5.0 lakhs

15/each project for Principal Investigator & 5 / each project for CoPI

Minor projects (amount mobilized with grants above Rs.25,000 to 3.0 lakhs

10/each project for Principal Investigator & 2/ each project for CoPI

Corpus fund / student projects below Rs.50,000/-

5/project for PI &2/project for Co-PI

III C (ii)

Consultancy projects ongoing Amount mobilized with minimum of Rs. 1.00 lakh

2 per everyRs. 1.0 lakh for PI & 1 per lakh for Co-PI

III C (iii)

Completed projects Completed project report 15/each major project and 7/each minor project for PI and 10/major project and 5/minor project for Co-PI

III C (iv)

Acceptance for the completed projects

Acceptance from funding agency 5/each major project and 3/each minor project for the PI and 3/major project and 2/minor

21 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

project for Co-PIIIIC (iv)

Project outcomes/ outputs Major policy document of Govt. bodies at Central and State level

30/each national level output or patent 50/each for international level

III(D) Research guidanceIII D (i)

Any other Masters degree approved by TANUVAS from time to time

Degree awarded 30 /each candidate for major advisor10/each candidate for member advisory committee

III D (ii)

Ph.D Degree awarded Chairman:50/ each candidate,Member of advisory committee:20/each candidate

PhD Thesis submitted only 25/ each candidate for Chairman;10/each candidate for member

MPhil / PG Diploma programmes Degree awarded 10 /each candidate for chairman;5/each candidate for member advisory committee

III E Participation in Training courses, refresher courses, orientation courses, etc.

III E (i)

Refresher courses, Orientation courses, Training, Summer / Winter schools, Faculty development programmes

Minimum of two weeks duration

20 / each

Less than two weeks and more than one week

10 / each

Less than 1 week 5 / each

III E (ii)

Papers in conferences/seminars/Workshops / Symposia(max.=50 points)

Presentation of research papers(oral /posters)(a)International 10/each(b) National 7 /each(c) Regional/state level 5/each(d) Local-University/college level

3/each

III E( iv)

Invited lectures /Lead talks or presentations for conferences /symposia

(a) International 10/each

(b) National level 7/each

(c)Regional/state level 5/each

(d)Local-University/college level

3/each

III E (v)

Participation as members of Judging panel, conduct of scientific sessions as Chairman, Co-chairman and Rapporteur

(a) International 10/each(b) National level 7/each

(c) Regional/state level 5/each

22 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(d) University/college level

3/each

III F Awards, Honours, Fellowships and Appreciations

(a) International 30/each

(b) National level 15/each

(c) Regional / State / University / College level / Professional bodies 10/each

23 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Guidelines for awarding scores in Academic performance indicators for Career Advancement system for Library Staff

Category I – Procurement, Organisation and Delivery of Knowledge and Information through Library Services

A. Procurement, organization of Library Resources and Delivery of Information

Sl No: Activities Scores1 Procurement of Books and other documents 10/year2 Subscription of Journals and serial control 10/year3 Library resources organization and maintenance of books

section including reading hall10/year

4 Library resources organization and maintenance of Current Periodicals section including reading hall

5 Library resources organization: Maintenance of Back volume section

10/year

6 Library resources organization: Maintenance of Theses and Dissertation Section

10/year

7 Library resources organization: Maintenance of Audio-Visual Resources

10/year

8 Provision of library reader-services 10/per year9 Literature retrieval services to researchers 10/per year

10 Analysis of reports 5/per year11 Provision of assistance to the departments of University with

the required inputs for preparing reports, manuals and related documents

10/per year

12 Assistance towards updating institutional website with activity related information and for bringing out institutional newsletters, etc.

10/per year

13 Administration of Library 10/year14 Holiday duties attended 0.5 / duty15 Administration of externally Aided Projects 10/year for PI

5/year for Co-PI16 Establishment of new units in the Library 10/unit17 Maintenance of Library Archives 10/year18 Maintenance of Book Bank 10/year19 Maintenance of Newspapers & Magazines section 5/year20 Other similar / special additional duties** 5/activity

Total Maximum 75

**Other similar / special additional duties include

Data analysis, lectures in training programmes / awareness training / awareness campaign, Pongal technology week, exhibitions, Arrangement of Library committee meeting, reprography, digitization of documents, etc.,

B. Library Automation and ICT Applications

1 ICT and other new technologies’ application for up gradation of library services: Automation of catalogue

10

24 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

2 Library database management (bibliographical databases, membership database, holiday database, etc.)

10/year

3 Implementation of Web OPAC 104 Automation of Learning resources procurement functions 55 Automation of Circulation operations including membership

records10

6 Automation of Serial subscription system 107 Reference and information services 10/year8 Implementation of Library security (technology based methods -

RFID)10

9 Implementation of Library security (technology based methods - CCTV)

10

10 Implementation of Barcode system 1011 Implementation of Biometric system 1012 Maintenance of RFID Security System 5/year13 Maintenance of CCTV System 5/year14 Maintenance of Barcode System 5/year15 Maintenance of Biometric System 5/year16 Development of library management tools (software) 10 / tool17 Library Network management 10/year18 Development of subject gateways 5/Gateway19 Other ICT initiatives such as e-mail alert, mobile alert, Ezproxy

for remote access to e-resources, etc.)10/initiative

20 Maintenance of ICT based services such as e-mail alert, mobile alert, Ezproxy for remote access to e-resources, etc.)

5/year/service

Total Maximum 25

C. e-Resource Management and Digital Library Services

1 Subscription of e-resources such as e-books, e-journals, e-databases, etc.

10/year

2 Digitization of library resources 10/year3 e-delivery of information (information download from scholarly

e-resources) (0.5 / GB of information)10/year

4 Management of Consortium for e-resources in Agriculture (CeRA)

10/year

5 Strengthening of Digital Library Services such as procurement of computer terminals, networking, UPS, etc.

10/year

6 Management of Digital Library services (Maintenance of computers, network, network security, AMC, etc.)

10/year

7 Creation of Institutional Repository with digital contents 10 / year8 Contribution of digital contents to ICAR Repository (Krishi Kosh) 0.25 / document9 Creation of Theses/Dissertation database 10 year

10 Regular updating and management of Theses / Dissertation database

10/year

11 Management of Institutional Repository 10/year12 Collection and Management of e-theses from research scholars 10/year13 Upoading e-theses to Krishi Prabha database of ICAR and

Maintenance5 / year

14 Uploading catalogue entries to Agricat Union Catalogue of ICAR and maintenance

5/year

Total Maximum 25

25 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

D. User Awareness, Instruction Programmes and Academic duties

1 User awareness and instruction programmes (Orientation lectures) (2 points/lecture)

10/activity

2 Users’ training in the use of Library Services viz., e-resources, OPAC, knowledge resources

10/activity

3 User promotion programmes like organizing book exhibitions, competitions, etc.

15/activity

4 Other interactive latest learning resources, etc. 5/year5 Lectures or teaching in other universities / institutes (2

points/lecture – Maximum 10)2/lecture

6 Non-credit courses and other duties (2 points/credit) 57 Preparation and imparting knowledge /instruction as per

curriculum5/activity

8 Syllabus enrichment by providing additional resources to students (course outline, practical manual etc)

5/activity

9 Lectures / Practicals (conducted) Given separately*10 Examination Duties, etc:

Type of work PG Ph.D.Question paper setting (Midterm/ Internal)/course 4 5Invigilation (Midterm/ Internal) /course 1 1Evaluation (Midterm/ Internal) /course 3 3Invigilation (Board/Comprehensive Exam)/ exam 2 2Practical/viva-voce (Member Board)/ exam - -Question paper setting (Other Universities)/ set of questions 7 10Conduct of Exam/Comprehensive Exam/ Thesis Evaluation/ Viva-voce in Other Universities

7 10

Internship Evaluation 5 -Question paper setting for UGC / ARS/ICAR/PSC etc 10Invigilation & related duties of CE 5Total Maximum 30

1. Calculation of points for Lectures & Practical for each Course*

UG: Each Theory class/contact hour is given 3 points. Points for Practical is calculated as Practical credit x two hours x 3 points x number of batchesPG: Each Theory credit is given 4 points. Points for Practical is calculated as Practical credit x two hours x 4 pointsPhD: Each Theory credit is given 5 pointsPoints for Practical is calculated as Practical credit x two hours x 5 pointsPG Diploma (distance / regular), Skill Development Course, Certificate course / Self Employment course:Each Theory class is given 3 pointsPoints for Practical is calculated as Practical class x two hours x 3 points*Finally the total points for theory and practical for each course is divided separately based upon the classes taken by individual teachers who handled the course (after verification of records).

E. Additional Library Services

1 Additional services such as extending library facilities on holidays 5/year2 Shelf order maintenance 10/year3 Library user manual 5/year4 Building and extending institutional library facilities to outsiders through

external membership norms5/activity

26 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

5 Resource sharing among NARS libraries through CeRA 10/year6 Printing facility to the library users 5/year7 Reprography services (photocopying, scanning, etc.) 10/year8 Preparation and supply of Identity cards to students, staff and pensioners 10/year9 Binding services 5/year

10 Any other services not covered under A, B, C and D 5/year11 Library tour to visitors 3/activity12 Preparation of ID cards for Students & Staff / Other campus / Pensioners 2/category13 Additional Charge as Library i/c of other campus 12/year

Total Maximum 25

Total score for category I (A+B+C+D+E) 180Minimum API scores required 100


27 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _


A. Co-Curricular activities

Sl No: Activities Scores1 Student related co curricular extension and field based activities (such

cultural exchange and library service programmes)5

2 Various level of extramural and intramural programmes 5 / program3 Library-literary work through different channels 54 Cultural activities/clubs and associations of staff and students 55 Subject related events (Package of Practices, consultative workshops etc) 56 Reviewer/ referee of journals 57 Editor of seminar proceedings/jubilee proceedings / Festschrift 58 Associate Editor seminar proceedings/jubilee proceedings / Festschrift 59 Functionaries of professional organizations/associations 510 Warden / Deputy warden 511 Associate Patron 512 Staff Editor / Member of College Magazine Editorial Board 513 Placement and Counseling centre 514 Alumni/ Welfare associations 515 Articles in College/University publications 516 Selection / Recruitment committees within and other Universities for all

purposes10 / activity

17 Other similar/special additional duties 5/ dutyTotal Maximum 30

B. Extension activities

Sl No: Activities Scores1 Contribution to Corporate life / Institution life 52 Management of the library units and institution through participation in

library and administrative committees and responsibilities5

3 Conduct of Book exhibitions 10/activity4 Conduct of Library related competitions for library users 5/activity5 Preparation of exhibits / Participation in Exhibitions 5/activity

TotalMaximum admissible: 15 points Maximum 20

C. Professional developmental activities

Sl No: Activities Scores1 Participation in Seminars / Conferences/ Symposium/ Workshops etc

(International)4/each

2 Participation in Seminars / Conferences/ Symposium/ Workshops etc (National, etc.)

2/each

3 Participation in Guest talks / lectures / professional events 2/each4 Participation in short-term e-library training courses (up to 3 days) 10/each5 Membership in professional associations (National and State level) 5/each6 Membership/participation in State, Central and student advisory 5/each

28 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

committees on education & research and National development7 Radio / TV programmes 5/each8 Campus development activities 5/each9 Editor/ Assistant Editor of Journal 10/each10 Membership in Editorial Boards 5/each11 Project co-ordination (chairman & members) 5/each12 Dissemination and general articles (not covered in Category III) 3/each

Total Maximum 20

Total score for category II (A+B+C) 70Minimum API scores required 20


29 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Table-1 MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF LIBRARY STAFF IN THE UNIVERSITY

Sl.No

Promotion of Librarian cadres through CAS

Service requirement Minimum Academic Performance Requirements and Screening/Selection Criteria

1. Assistant Librarian (Stage 1 to Stage 2)

Assistant Librarian in Stage 1 and completed four years of service with Ph.D. or five years of service who are with M.Phil or six years of service who are without Ph.D/M.Phil

i. Minimum API scores using PBAS scoring proforma developed by the concerned university as per the norms provided in Table-2 of Appendix IA for Librarian cadres in universities.

ii. Two Orientation / Refresher Course/Summer / Winter school of 2 to 3 weeks duration.iii. Screening cum Verification process for recommending promotion. (Appendix IA)

2. Assistant Librarian (Stage 2 to Stage 3)

Assistant Librarian with completed service of five years in Stage 2.

i. Minimum API scores using the PBAS scoring proforma developed by the concerned University as per the norms provided in Table-2 of Appendix IA for Librarian cadres in universities

ii. Additionally, two programme from among the categories of refresher courses, methodology workshops, Summer/Winter school, Training, Teaching-Learning-Evaluation Technology Programmes, Soft Skills development Programmes and Faculty Development Programmes of 2 to 3 week duration after reaching stage 2.

iii. Screening cum Verification process for recommending promotion. (Appendix IA)

3. Assistant Librarian (Stage 3) to Deputy Librarian (Stage 4)

Assistant Librarian with three years of completed service in Stage 3

i. Minimum API scores using the PBAS scoring proforma developed by the concerned university as per the norms provided in Table-2 of Appendix I A.

ii. At least three publications in the entire period as Assistant Librarian (twelve years).iii. One course/ programme from among the categories of Library automation / Analytical tool

development for academic documentation / refresher courses, methodology workshops, Summer/Winter school, Training, Teaching-Learning-Evaluation Technology Programmes, Soft Skills development Programmes and Faculty Development Programmes of 2 to 3 week duration after reaching stage 3.

iv. A Selection Committee process as stipulated in the regulation and in Appendix I A.* For Library cadres seeking promotion under CAS to Deputy Librarian, for those who on the date of this notification (11.08.2011) are Assistant Librarian in Stage 2, the requirement of

publications may be adjusted pro rata. For all others who enter Stage 2, subsequent to this notification, the requirement of three publications, as defined in these regulations, will be applicable.

30 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Table - 2MINIMUM ACADEMIC PERFORMANCE INDICATORS FOR THE PROMOTION OF LIBRARY STAFF UNDER CAREER ADVANCEMENT SCHEME (CAS)

S No Assistant Librarian(Stage 1 to Stage2)

Assistant Librarian(Stage 2 to Stage 3)

Assistant Librarian(Stage 3) to

Deputy Librarian(Stage 4)

1 Procurement, Organization and delivery of knowledge and information thro library services (Category I)

100/Year 100/Year 100/Year

2 Co-curricular, Extension and Profession relatedactivities (Category II)


3 Minimum total average annual Score under Categories I and II


4 Research and AcademicContribution (Category III)

10/Year(40/assessmentperiod)

20/Year(100/assessmentPeriod)

30/Year(90/assessmentperiod)

5 Expert AssessmentSystem

ScreeningCommittee

ScreeningCommittee

Selection Committee

6 Percentage Distribution of Weightage Points in the Expert Assessment (Total weightage = 100. Minimum required for promotion is 50)

No separate points. Screening committee to verify API scores

No separate points. Screening committee to verify API scores

30% - Research and Academic Contributions50% - Assessment ofdomain knowledgeon Library automation and Organizational skills.20% - InterviewPerformance

31 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Table – 3PERCENTAGE DISTRIBUTION OF WEIGHTAGE POINTS IN THE EXPERT ASSESSMENT FOR THE

PROMOTION OF LIBRARY CADRES UNDER CAREER ADVANCEMENT SCHEME (CAS)(for stage 4 )

Contribution to Research (Marks obtained in Cat III for research will be converted as detailed below)

Research Activities Promotion to Stage 4

If a candidate gets the minimum score required of 90 / assessment period for Stage 4 , then he / she will be given the marks of

15

If a candidate gets the score of 240 / assessment period for stage 4 , then he / she will be given the marks of 30

If he / she gets the score in between 90 and 240 points for stage 4; then for every 10 points higher than 90 points for stage 4 , he / she will be given one mark there of up to maximum possible marks

Assessment of Domain Knowledge and Teaching skillIf a candidate gets the minimum score required of 150 / year in Categories I and II put together, then he / she will be given the marks of

25

If a candidate gets the maximum possible score of 250 / year in Categories I and II put together, then he / she will be given the marks of

50

If he / she gets the score in between 150 and 250, then for every score higher than 150, he / she will be given the mark of

0.25

32 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Promotion to Deputy Librarian (Stage 4) under Career Advancement Scheme in the discipline of ____________________________________ in the Faculty of __________________________

Date of interview: ____________

MARKS SHEET

Sl.No Name of the Candidate

Contribution to Research*

Assessment of Domain Knowledge and Teaching skill*

Interview performance Total

30 50 20 100

Member Member Expert Member Expert Member Chairman(Vice-Chancellor)

* To be assessed as detailed in page no. 32

33 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

34 | P a g eS i g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

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