CA I

PowerPoint Lessons 1 and 2

Part 1 and 2

PowerPoint Lesson 1-2—Part 1 √ Three Views √ Other Terms

  normal or slides view   presentation software

  slide show view   handouts

  slide sorter view   outline

   notes page or speaker

notes

design template/themesTimings

diagrams

Presentation Software - A type of software (like PowerPoint) that is used to create professional presentation that is usually shown using a projector on a screen.

Views

Normal or Slides View--The view in which you would actually develop each slide. In this view you can use the Slides Tab and Outline Tab

Slide Sorter--This displays small slides on the screen so you can easily rearrange the slides.

Slide Show--The view that lets you “run” your presentation as a slide show

Notes Page View Notes Page—displays

your slides on the top portion of the page, with any speaker notes appearing in the Notes pane on the bottom of the page.

Your printout will look like this with your notes where you can see them.

Using notes pages makes me much less nervous when giving a presentation.

Printing Options Slides—prints a slide or slides.

Don’t do this for every day printing!

Handouts—prints a thumbnail or small slides of the slide 3, 4, 6, or 9 to a page. A good way to print your slides!

Speaker Notes or Notes Page—prints the slides with the helpful notes you included for when you give the presentation.

Outline—prints the slides or lets you see the slides with only the text.

Designing Slides Templates--are predesigned PowerPoints that you can use.

Themes—are pre-designed graphic styles that you can apply to existing slides or the slide master.

Helpful Things to Know Slides can be advanced manually by

pressing enter an arrow key page up/down automatically using timings You can select multiple slides at the same time by pressing CTRL-Click.

You can also set timings-- an option used to automate features in a slide show, such as slide transitions, animation, or audio.

Wireless presenters are great devices.

In addition to advancing slides, many have laser pointers and even timers!

Adding Features

Diagrams - a visual representation of data to help readers better understand relationships among data, such as an organizational charts, venn diagrams and pyramids.

PowerPoint Lesson 1 and 2—Part 2√ Designing Slides √ Other Terms

  Slide master   animation

  slide layout   embed fonts

    hyperlinks

    slide transitions

 Presentation

Suggestions 

Presenting Skills

Design Terms Slide Master - should be used

to cause the same fonts, colors, logos, headers/footers, and other customizations to appear on all the slides.

Title Slide - is the first slide of the presentation, which is used to introduce the presentation to the audience, and has placeholders for the title and subtitle. Placeholder - a location on the

slide that is reserved for the title, text, or content like a picture. It is indicated on the screen by a dashed line.

Animations and Transitions

Animation or custom animation - are used to add visual effects and/or sounds to individual text, graphics, or other elements on a slide.

Slide Transitions - control how one slide is removed from the screen and the next appears.

Other Terms

Embedded Fonts--To keep your text so that it will look the same on all computers, you should embed fonts.

Hyperlinks--are text or graphics that when clicked jump to another website or slide

Presentation Suggestions

Use no more than 3 font colors and sizes

Use at least a font size of 21

Only use CAPS for emphasis

Don’t copy and paste!!! Use your own words

Check for spelling and grammatical errors

Presentation Suggestions Use bullets not complete

sentences Use no more than 6-8 lines of text

per slide. Use no more than 8-10 words per

line. 

Include brief bulleted points on your slide and include extra information that the speaker may need in the speaker notes

Use pictures instead of words as you can

Make your presentation visually appealing

Cite all sources.

Complete a Bibliography Use www.citationmachine.net Don’t use Google as a source!

Embed your fonts so that all fonts appear as they should when you present on another machine

Presentation To Do’s

Presenting Skills When presenting you should:

Make your presentation without reading the slides

Add new information as you are guided by each bullet

Stand as you present Look at the audience Rehearse Try the presentation on the system you will

present on beforehand