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TRANSCRIPT
Communicator THE CYP
Page 2
Career Services
Staff Management
Updated GoWifi Promo Code
Page 3
Virtual Lab School Training Dates
KIT Training Opportunities
Extension Resources for CYP Staff Training
Page 4
Navy CYP Rewards Clarification
Best Practices for Allergies
Completing Section 4 of the Inclusion Support and Referral Form
Page 5
Teaching Strategies Update
Immunization Process Implementation
Updated Handwashing and Diapering Posters
24/7 Center Accreditation
Page 6
Parent Responsibility for Child Release
CDH Subsidies
BGCA Military Youth of the Year
Youth Development Professionals Award
Page 7
Navy 4-H Youth Program Specialist
Survey Opportunity
Specified YSF Coaches as LOSS Supervisors
NAYS Excellence in Youth Sports Award
Page 8
Youth Sponsorship & School Based Programming
Page 9
Navy CYP Resiliency Pilot Program
Page 10
NSA Panama City Attends Katy Perry Concert
February 2018
A newsletter created for the Navy Child & Youth
Programs, a CNIC quality of life program.
1CYP Communicator
CSO UPDATES
What’s New
The Central Suitability Office (CSO) within N926 developed an IT Solution to automate child care checks for Child and Youth Program (CYP) personnel, streamline stakeholder communication, and speed overall processing times. Version 1.5 was rolled out October through December of 2017 to Non-Appropriated Fund Human Resources (NAF HR) users and has provided a more efficient platform to upload background check documentation and communicate with CSO.
CSO is currently working with N6 on version 2.0, which is slated for rollout in April-May 2018 timeframe. NAF HR and CYP feedback has been essential in crafting a system that meets the
needs of all stakeholders. 2.0 will add a CYP user role, further facilitating background check status communication to the field. Rather than tracking only the status of the current CSO processed investigation, version 2.0 will also provide a holistic view of an individual’s prior/in-process investigations and show overall smock eligibility.
With the release of 2.0, the IT Solution will become the system of record for all CSO processed investigations. CYMS will then house only background check data for historic records and non-CSO processed investigations. Please send any questions on CSO IT solution to [email protected]
2018 HQ/MDTI INSPECTION CRITERIA UPDATEThe CY18 CYP Inspection Criteria were released 16 January and are available on the CYP E-library in both condensed and expanded for-mat. The expanded format provides tips and “best practices” for meet-ing the CYP policies verified during the HQ inspection. Inspections have begun, so programs are encouraged to review the CY18 Inspec-tion Cycle Webinar available on the E-library as well as the Inspection CY18 Criteria Matrix comparing the CY17 criteria to the CY18 criteria. Inspection Criteria informational webinars are also being posted on the Training Page for SAC/Youth, CDC, CDH, and 24/7 Centers. Follow- up Q&A documents will be posted on the E-library. The MDTI check-lists have been updated to reflect changes in the CY18 criteria. CYP professionals are encouraged to review the revised Quality Assurance Standards as well as the MDTI Implementation Guide available on the E-library for more information.
2CYP Communicator
UPDATED GOWIFI PROMO CODEAll Navy CYP Child Development Centers (CDC), School-Age Care (SAC), and Teen Program facilities that have access to the GoWifi network must use the following UPDATED promo code.
Effective immediately, personnel must utilize the below standardized PROMO CODE to gain FREE ACCESS to the Navy’s GoWifi network. The previous promo code will expire on 28 February 2018.
NEW PROMO CODE dQbZDTL3xk
(case sensitive)
This change will not affect CYP Professionals that have a current FREE GoWifi account. However, installations receiving access to the GoWifi network for the first time will need to provide the following information for first-time users:
1. First-time users (CYP Professionals) will need to sign up for a FREE ACCOUNT to access the GoWifi Network.2. Select Option 2: Guest or Employee login.3. First-time users will be directed to provide either a credit card (not charged, but kept on file) or an identification code to establish FREE access to the internet. If the CYP Professional does not have a credit card or debit card to set up an account, the CYP Professional must contact an individual on installation at a MWR Facility to obtain the identification code. Once the CYP Professional receives the identification code s/he will be able to setup a FREE account using the GoWifi Network. If you have any questions about this process please contact [email protected], CNIC IT Specialist.
Career Services is one example of our continued commitment to invest in human capital. Individuals who join our team may establish a lifelong career within our community regardless of prior industry experience and receive career support while advancing through our career ladders. An integral part of our career services programs include both credentialing support and education reimbursement benefits. Designed for eligible employees and Child Development Home providers, these benefits enhance professional development opportunities. Learn more below:
• The Credentialing Process provides central funding for all eligible employees and Child Development Home providers to attain child development or military school age credentials or renewals. We are pleased to share additional funding for credentials continues in Fiscal Year 2018! Please ensure this information is shared with CYP Professionals!
• The Tuition Assistance (TA) Program benefits are available to eligible employees for job related graduate or undergraduate course work. Undergraduate Maximum: $4,000. Graduate Maximum: $3,000.
For technical assistance on how to implement the benefit programs locally, please contact [email protected]. All application and grant submissions should also be forwarded to [email protected]. To learn more about the benefit programs and to start working on your career progression plan, start working with your Training and Management Teams today!
What’s New CONTINUED CAREER SERVICES
STAFF MANAGEMENTIn 2008, we began the process of creating a collection of CYP staff management tools facili-tating the smooth cycle of staff management functions. These tools assist CYP Management and Training Teams in their duties and complement operating and management standards. We are excited to share we are in the final development of a new set of resources, the N926 Standardized Recruiting Packages and the FedHR Recruitment Process. These will be released in 2018!
The N926 PD+ Master Library is established within FedHR Navigator and stores each CYP Standardized Position Description and N926 standardized recruiting package. The FedHR Recruitment Process will streamline recruitment efforts by establishing a lifecycle of online processes and procedures to reduce the overall recruiting life cycle and support both HR and Manager Actions within the FedHR Navigator system. The library is currently built and loaded, but is not ready for release; we are currently piloting these initiatives at one of our CYP programs.
The Standardized Recruiting Packages include: standardized PDs, a Vacancy Announcement Template, and Job Analysis (e.g., Applicant Questionnaire/Crediting Plan). These packag-es are currently in final review at the region level. Once finalized, these packages will be released for field use via FedHR Navigator to the primary recruiting channel, USAJobs. These packages apply to all full-time, part-time, and flex CY, NA, and NF positions. GS positions are converted to NF position through attrition; therefore there are no standardized recruiting packages for these positions.
We are excited to be in the final stages of development of these resources and are looking forward to implementing them within the next year. For technical assistance on evaluating applicant qualifications or for FedHR Navigator support, contact Rachna Payne, HR Special-ist (CYP): 901-874-6718 or [email protected]. For additional information on N926 human capital initiatives, please contact Rikki Leigh, Career Manager: 901-600-9515 or [email protected]
3CYP Communicator
Training
There are several upcoming training dates for the Virtual Lab School. All listed trainings will be held at Ohio State University in Columbus, OH.
April 24-25, 26-27: Installation CYP DirectorsMay 14-15, 16-17: Training & Curriculum Specialist Make-up TrainingJuly 16-17, 18-19: Training & Curriculum Specialist Make-up Training
We will be requesting attendees from the regions, and additional information will be forthcoming about the April training in the next few weeks.
VIRTUAL LAB SCHOOL TRAINING DATES
DID YOU KNOW?
You now have the ability to transfer VLS accounts for staff members to new installations. When a staff member leaves your installation, retire their account by clicking their name, then User Management, and Deactivate/Remove User. If the staff member transfers to a new installation, the new Trainer can add the staff member by clicking Roster Management, then Add Existing User. Transfers among branches of service (for example, from Air Force to Navy) must be requested by emailing [email protected].
SAVE THE DATE!
The following webinars are scheduled for the next several months through KIT. All webinars are offered at 10 AM PST. Sign up by logging into your KIT account at www.kit.org.
NAVY MANAGEMENT WEBINARS Viewing Drives Doing: Framing Needs from a Strength-Based Perspective - 2/27/2018De-Escalating Unsafe Behavior - 3/27/2018
GENERAL WEBINARSMiddle School/Teen Series: Coping Skills for Tweens and Teens – 3/28/2018De-escalating Aggressive Behavior – 4/10/2018Middle School/Teen Series: Help Teens w/Disabilities Navigate Dating World – 4/25/18
NAVY CYP ELEARNING SERIES
The Navy CYP eLearning series is a companion tool to the CYP Inclusion Operating Manual and highlights CYP professional responsibilities in supporting inclusion for all children and youth. Each course is tailored to a team member’s role and covers specific responsibilities in the Navy CYP comprehensive inclusion process. After completing the introduc-tory course, Supporting Inclusion in Navy Child and Youth Programs: Introduction, CYP Professionals should take the role-specific course to learn how to work with other CYP team members to create an inclusive environment at the installation, program and/or classroom level. The following courses are available and accessed through the individual learner’s account at www.kit.org.
• Navy CYP Installation Director Role in Supporting Inclusion• Navy CYP/CDH Director, Assistant Director and CDH Monitor Roles• Navy CDH Provider Role in Supporting Inclusion• Navy CYP Program Lead Supporting Inclusion• Navy Training Specialist Role in Supporting Inclusion
• Navy Direct Care Staff Role in Supporting Inclusion
KIT TRAINING OPPORTUNITIES
EXTENSION RESOURCES FOR CHILD AND YOUTH PROGRAM STAFF TRAINING
Extension offers free (and inexpensive) research-based information appropriate for training and support. Some programs are offered within your state while others are available to the public regardless of location. The following are three examples of training resources available.
University of Arkansas Online Childcare Training offers online programs through a registered account. Receiving an account is free and simple to complete. The units are self-guided and completed at your own pace. After viewing the content, completing activities and quiz, partici-pants are certified.
Texas A&M AgriLife Extension Online Child Care is also open to those with an account. Accounts are simple to obtain through registration online and are no cost. Most sessions include handouts, videos, and assessments. While most classes are free to watch, some have a small fee to receive the certification from Texas A&M. Some courses, including Learning Environments for Infants & Toddlers, Introduction to Infant & Toddler Social-Emotional Development, and Food Allergies and How to Manage in a Childcare Setting, are free to take and certify.
Military Learning Families Network provides professionals serving military families with resources to learn, share and engage with others to improve work with service members families. Much of the information is free and online and includes webinars, podcasts, and certification courses. You have the option to register for email announcements of upcoming events, and most webinars are recorded and posted. MLFN is
a partnership with the Department of Defense, USDA, and eXtension.
NAVY CYP REWARDS CLARIFICATIONBEST PRACTICES FOR ALLERGIES
Our Navy CYP Programs are responsible for supporting the needs of children and youth while fostering their development. Parent participation is a key indica-tor of program quality in child and youth programs. Family participation helps expand their support of children’s development, build family-program relation-ships, and helps families to better advocate for their child’s education. Parents are their child’s first and most important teacher. The CYP Rewards Program incentivizes parents to participate in our programs for the benefit of all children enrolled in our programs.
Q: Is a parent a volunteer?A: Parents who participate in Navy CYP to earn rewards are considered parent participants and are not classified as volunteers.
Q: Why are CYP employees not eligible to earn CYP Rewards? A: Employees receive compensation and integrated training to participate in Navy CYP and we are proud of our CYP professionals enterprise-wide. Their daily contributions directly impact program quality. However, the objective of the CYP Rewards is to encourage parents who are not actively engaged in the pro-gram to become involved in their children’s learning and support the programs. As is common in commercial organizations and companies, employees’ partici-pation in incentive programs is restricted due to legal and ethical considerations.
Q: Do parents have to have a background check in order to participate in their child’s classroom to earn CYP Reward points?A: Parent Participants do not have to have background checks. Parents who are participating in Child and Youth program activities in order to obtain CYP rewards are not required to complete the background check for unspecified volunteers. Parents must not at any time have unsupervised access to children. Programs shall require family members to sign in/out and wear a visitor badge. An exception is the parents who serve as YSF coaches/assistant coaches, as background checks are required due to the nature of the role.
Q: Is the parent limited to participating only in their child’s classroom?A: No, we would hate to limit a parent’s contribution to their child’s classroom– one reason might be that the child may not do well with the parent supporting their classroom; the program’s needs and the parent’s strengths can be suited to
and used somewhere other than in the child’s classroom.
Food allergies are one of the most common needs CYP Professionals encounter. The only way to prevent a life-threatening reaction is strict avoidance of the allergen. While each child with a food allergy must be considered on a case-by-case basis, there are some best practices that can be implemented in order to prevent a child coming into contact with a food allergen.
• Consider adding pictures of each child with a Medical Issue to the Emergency Response Reports and CYP Food Substitution Lists posted in each classroom or program. This will help staff who may not be familiar with the children to easily identify children with allergies and other medical needs.
• Post the Emergency Response Report and CYP Food Substitution List in the same location in each classroom or program so that it is easy to find.
• Ask kitchen staff to serve food prepared for children with allergies on a different colored plate for easy identification.
• Consider printing labels in advance for each child with an allergy that includes the child’s name and allergen. The pre-printed labels can be placed on the covering of the plate that has been prepared for the child with an allergy.
• CYP Emergency Response Reports and Food Substitution Lists must be posted with a cover sheet in order to protect children’s privacy, but consider making each cover sheet clearly identifiable with a large symbol indicating that allergy information is present. Using the same cover sheet and symbol throughout all CYP programs at the installation help staff who may work in different classrooms or programs become familiar with where to look for allergy information.
For additional tips and requirements for creating a safe environment for children with allergies, review the CYP Inclusion Standards.
COMPLETING SECTION 4 OF THE INCLUSION SUPPORT AND REFERRAL FORM
The CYP Inclusion Standards state that, at a minimum of each quarter, the T&C and staff working directly with children/youth must review Emergency Action Plans (EAPs) so CYP Professionals are prepared to respond in case of an emergency. Due to staff turnover, varying staff schedules, and other variables, these quarterly reviews are important to ensure everyone working with children with an identified need are aware of EAP specifics so they are able to respond in an emergency. Remember, the needs of individual children and youth can change often and plans put in place to support them must reflect these changes. In addition to the quarterly EAP reviews with staff, quarterly reviews must also be conducted in the CDC with the parents of all children with EAPs and/or ISPs. These can take place during the quarterly family conferences as this is a great time to talk with the family about their child’s specific situation. For SAC and Teens with EAPs and/or ISPs, reviews with the family should be conducted annually at minimum.
All reviews are required to be documented in Section 4 of the Inclusion Support and Referral Form. In the “Reviewed By” block, you should list all CYP staff who participated in the review. In the “Results and Comments of Ongoing Reviews” block, you should list what was reviewed. This statement should not just be “follow the EAP”, instead it should explain in more detail what was discussed during the review. For example, “We discussed the food allergies, symptoms to look for (hives, swelling of the lips and throat, wheezing) and medication listed on the EAP (EpiPen) for emergency response. We reviewed steps for administering an EpiPen.” It is recommended that if the information will not fit in the boxes provided, a continuation sheet is added with the additional information. Write “See additional documentation” in the boxes in Section 4 and attach the additional paperwork to the form.
Focus On CHILD AND YOUTH PROGRAMS
4CYP Communicator
5CYP Communicator
Focus On CDC AND 24/7 CENTERS
Messages from CNIC are available now! The ability for CNIC/HQ to send messages with information and important updates directly from MyTeachingStrategies to your dashboard is now available. New messages coming from HQ will be indicated with the subject line “Navy Message:” followed by the subject title. At this time, users cannot reply back to the message and this option is not yet available for Programs to send messages to their staff/users.
Requesting Changes: Programs are now able to request changes, adding staff or children, or transferring staff or children directly from TeachingStrategies. TSI has provided a link to a form called “Wufoo”, which allows for more secure and faster transmission of the request, with less back and forth between you and TSI or HQ. You can share this link with your team now, as it is live and the TeachingStrategies team will get a notification when submissions are made. The advantages of using this online form include:
• Easier for TeachingStrategies to respond and help with various GOLD requests• The correct information is sent the first time, reducing back-and-forth
communication• Provides a history of requests• The form can be easily adjusted and is always the most current version.
Please note that when someone “Makes a selection to enter more detail”, the form automatically brings up the prompts asking for the necessary info. The form is available at https://teachingstrategiesreg.wufoo.com/forms/gold-request-form-navy/
TEACHING STRATEGIES UPDATE
DID YOU KNOW? In each CYP Communicator we will provide a “Did you know” about the MyTeachingStrategies (MTS) site and/or GOLD information. This could be about using a feature on MTS or reminders about Curric-ulum or Assessment. Look for this article in future CYP Communicators. If you have a suggestion about something you would like to know more about, please email [email protected].
REMINDER: IMMUNIZATION PROCESS IMPLEMENTATION
As of 8 February 2018, all Navy CYP Programs are required to com-ply with the applicable immunization process guidance posted on the CYP E-Library. Please see below for a list of the available links to the current immunization policy content:
CDC Enrollment and Recordkeeping Standards: https://elibrary.cnic-n9portal.net/document-library/?id=902
24/7 Center Enrollment and Recordkeeping Standards: https://eli-brary.cnic-n9portal.net/document-library/?id=918
Youth Programs Enrollment and Recordkeeping Standards: https://elibrary.cnic-n9portal.net/document-library/?id=951
CDH Enrollment and Recordkeeping Standards: https://elibrary.cnic-n9portal.net/document-library/?id=937
If you have questions, please feel free to reach out to the Program Coordinators regarding their programs. Updated point of contact information is listed below.
• CDH and 24/7 Programs: Deborah Enright [email protected]
• CDC: Leslie Carter [email protected]• SAC and Youth Programs: Brent Edwards
UPDATED HANDWASHING AND DIAPERING POSTERSUpdated versions of the Diaper Changing Poster, Handwashing Poster, and Infant Handwashing Poster have been added to the E-Library. These updated posters reflect the following changes:
• The time for washing hands has changed from 10-15 seconds to 20 seconds.
• Hands must be rinsed for 10 seconds.
• Removed the option for using disposable wipes to wash the hands of infants who cannot be held at a sink.
• Step 7 of the Diaper Changing Process has been updated to reflect disinfecting the diaper-ing area instead of sanitizing.
Programs should replace current posters NLT 31 May 2018 with the
updated version on the E-Library.
24/7 CENTER ACCREDITATION
24/7 Centers that have been identified as standalone are now required to obtain NAEYC accreditation. As a reminder, programs are required to submit the appropriate paperwork to NAEYC. If you have any questions, please contact [email protected].
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PARENT RESPONSIBILITY FOR CHILD RELEASE
CYP Communicator
Since 1947, the Boys & Girls Clubs of America (BGCA) Youth of the Year (YOY) program has been the premier recognition program for Club and Military Youth Center members. The YOY program promotes service to Club/Youth Center, community and family; academic success; strong moral character; life goals; and poise and public speaking ability. As a YOY and an ambassador of Military Youth Centers, Club/Youth Center members must embody the values of leadership and service, academic excellence, and healthy lifestyles.
In September 2012, BGCA changed the YOY program and added a specific award for military teens, the Military Youth of the Year (MYOY). Each year, the YOY program creates opportunities for military youth to receive recognition at the local, regional, and national levels and to deliver their story and address the issues of America’s youth with military leadership, community leaders, congressional representatives, and senators.
Navy Youth Programs are intended to assist youth with navigating from childhood, through adolescence, to young adulthood by providing meaningful, positive experiences for youth to develop and strengthen their capacities. Due to Navy Youth Programs’ intended purpose and the positive youth development benefits of participating in MYOY, all Navy Youth Programs are required to participate in the BGCA MYOY program.
In support of this requirement, CNIC CYP (N926) will provide funding to installations for State MYOY events to include: travel, lodging, per diem, and registration expenses for the teen participant and one (1) CYP professional. Each installation is responsible for issuing cost travel orders and reimbursing their respective MYOY and CYP professional for all authorized travel expenses upon receipt of final liquidation expenses. Installations can submit for reimbursement through the NAF Grant process to [email protected].
To assist Navy Youth Programs, the 2018 BGCA MYOY application and Navy-specific MYOY training slides are available on the CYP E-Library. Additionally, BGCA training on the MYOY program is available on www.bgca.net.
Focus On CHILD DEVELOPMENT HOMES
In the current CYP Parent Handbook (released September 2017), in the section for Par-ent Responsibility for Child Release on page 9, it states:
“Every person signing out children must show a photo ID at the entrance. Front desk employees or CDH Providers verify that the IDs match the information on the family’s release documentation.”
We would like to clarify that Providers need to verify ID matches with family’s release information IF the Provider has not previously verified the individual who is picking up the child. When a substitute Provider is present during pick up, the Substitute Provider
must verify that the ID matches the information on the family’s release documentation.
CDH SUBSIDIES
All CDH Programs and Providers must start using the Subsidy Claim Form beginning with the April billing cycle. The form is available at https://elibrary.cnic-n9portal.net/document-li-brary/?id=752
Programs shall use the Provider Reimbursement Chart which supports the Subsidy Claim Form. This will ensure that you have the correct Pro-vider Reimbursement Chart based upon your location.
Focus On YOUTH PROGRAMS
BGCA MILITARY YOUTH OF THE YEAR
BGCA YOUTH DEVELOPMENT PROFESSIONALS MVP AWARD
Navy Youth Programs are eligible to apply for/accept this BGCA opportunity! During National Boys & Girls Club Week, BGCA is recognizing the hard work of Youth Development Professionals by creating a national contest that highlights their impact with the YDP MVP Award. The YDP MVP Award provides Clubs across the country the chance to create a short video nominating a Club professional who best exem-plifies what it means to be committed to the Boys & Girls Club mission. The winning YDP MVP will win a trip to New York City to see Den-zel Washington on Broadway AND $10,000 for their Club. For more information and/or to apply, please visit www.BGCA.org/YDPAward.
Submission deadline is Wednesday, February 28.
7CYP Communicator
The N926 Operations Team would like to welcome Jenny Jordan to the team. She is the newly appointed Navy 4-H Youth Program Specialist and joined the team in November. Jenny is a retired University of Georgia faculty member born and raised in Athens, Georgia. Her professional career includes four years working in leadership development for communities and youth and twenty-five years in the Georgia 4-H program. For the bulk of her career, she served as a Georgia 4-H state faculty member supporting volunteer and teen programs. Her roles have included planning and implementing 4-H programs and activities on the state level, but primarily she worked with adults, both paid staff and volunteers, in implementing positive youth development programs. While Jenny has an immense background in youth development and 4-H programming, she is very excited to be learning about Navy CYP.
Over the last few months, Jenny has had the opportunity to meet and talk to programs, immersing herself in understanding the programs, the culture, and our unique opportunities to expand support for programming for military families. She will be a huge resource for programs and a conduit to help programs connect to resources and opportunities, develop skills and understanding, and serve as a tool to help programs work smarter, not harder, in meeting the needs of our military-connected youth. We are excited to have her as a part of our team. Please help us in welcoming Jenny to the CYP Team and know that she is a resource to serve programs as you serve our young people whether it’s in connecting better with your local program, helping to launch new activities and programs or providing training and technical assistance.
NAVY 4-H YOUTH PROGRAM SPECIALIST
SURVEY OPPORTUNITYJenny has created a quick survey to help assess the needs of our programs. The questionnaire should take no more than fifteen minutes and is designed for feedback from all those working in Navy CYP SAC and Youth programs. While she would like to hear from those working with 4-H clubs and projects, she looks forward to hearing from anyone in the school-age arena. Please visit the survey at https://ugeorgia.qualtrics.com/jfe/form/SV_6M7xGl6mLjnnmxT and pass the link along to others in your program. Survey closes 7 March so that we can use your input to set goals for the project.
Effective immediately, only CYP employees with a completed CNACI are permitted to perform LOSS duties for non-specified volunteer sports coaches. The guidance in the Youth Sports and Fitness Operating Manual currently authorizes a fully cleared (specified) volunteer coach to perform line-of-sight (LOSS) supervision duties for non-specified volunteer coaches because the Navy has more stringent requirements for specified volunteer coaches than DoD requires, effectively putting them on par with fully cleared CYP staff. OSD has recently determined that only CYP employees can perform the LOSS role for coaches without a completed CNACI. Effective immediately, CY programs are no longer authorized to use specified volunteers as LOSS supervisors. Programs that are utilizing specified volunteer coaches for LOSS duties must immediately discontinue this practice and only utilize CYP professionals to perform LOSS duties. The HQ Inspection team will be validating that programs understand the changes to programming surrounding this requirement during the CY18 inspection cycle. Specified Coaches who have met ALL Navy background check requirements are authorized to supervise children without remaining in LOSS of a CYP Professional. This guidance only pertains to their ability to supervise another non-specified volunteer coach.
Focus On YOUTH PROGRAMS CONTINUED
Focus On YOUTH SPORTS AND FITNESS
SPECIFIED YSF COACH VOLUNTEERS AS LOSS SUPERVISORS
NAYS EXCELLENCE IN YOUTH SPORTS AWARD – JOINT BASE PEARL HARBOR-HICKAMFor more than a decade, the Excellence in Youth Sports Awards has recognized programs that are doing superior jobs of conducting diverse activities with a focus on providing safe and positive experiences for all participants - including chil-dren, parents, and coaches. Each year hundreds of youth sports programs across the country and military bases worldwide vie to be an award winner. Congratulations to Ms. Brittany Bigham and Joint Base Pearl Harbor-Hickam for receiving the 2017 Excellence in Youth Sports Award from the National Alliance for Youth Sports (NAYS)!
DID YOU KNOW?A recent partnership with JOANN Stores nationwide provides money-saving rewards cards for 4-H’ers and volunteers, a paper clover campaign to support the local and national programs and contests for 4-H members. If you lead 4-H activities at your center, you are eligible for the rewards card. Additionally, you’ll find activities for 4-H club meetings and after school featured. For more details visit https://4-h.org/get-involved/partners/joann-fabric-craft-stores/
If you’d like to receive information about national youth events, programs and contests, read stories of youth impact, and check out the latest curriculum, this news-letter is for you. Registration is free and simple, and you can select the level of information you would like to receive. The newsletter does not replace the connec-tion to your local or state 4-H program but rather shares information from a national perspective. Newsletter
registration is available at https://4-h.org/newsletters/
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There are approximately 40,000+ military connected students in Hampton Roads. As stunning as that figure is, it doesn’t begin to provide the demographics supported by Navy School Liaison Officers (SLOs) in the Hampton Roads area. This south eastern area of Virginia has
148 priority 1 schools (meaning 50+ military connected students each), spread across 13 school divisions, supported by 7 Naval Installations, serving 6 branches of service (including Coast Guard and National Guard & Reserve) along with international students from 27 NATO nations. While a quick read reveals impressive data, it is the stories behind the data that are always the most compelling - stories that include families in continuous transition (PCSing, deployments, and reintegration).
Experience and research tell us that one of the best ways to support these students with smooth transitions is to provide them with meaningful connections to peers and adults that will better assist them in developing social and academic success. Youth Sponsorship (conducted by the Installation’s Child and Youth Program staff) and School-Based Programming (youth sponsorship supported by school personnel at the school site) are two programs designed to do just that. These programs, imbedded in DoD regulations and Navy policy, highlight that the role of the SLO is critical in this effort.
SLOs in Hampton Roads are using Anchored4Life, the CNIC Child and Youth Education Services (CYES) contracted program focusing on positive support, encouragement and life skills, as the foundation for consistent messaging to military-connected students throughout the area. While the SLO may not personally deliver trainings to the students, the relationships they develop with decision makers consequently assist in helping those leaders see the program’s relevance and ultimately agree to its implementation.
Victory Elementary, a Portsmouth Public School and the Elementary ‘feeder’ school from Norfolk Naval Shipyard’s base housing, was one of the first schools to take part in the Anchored4Life (A4L) training when offered in the Hampton Roads area. Administrators and teachers immediately recognized that the ‘life skills’ focus which the A4L program addresses (i.e., making friends, tackling homework , dealing with fear, etc.) were critical to all students success, and they couldn’t wait to get started. With a strong School-Based Program (SBP) implemented, the next logical step was to review the Youth Sponsorship program at the Installation’s Youth Center.
By bridging the Anchored4Life (A4L) Club into an already existing Youth Sponsorship program at Norfolk Naval Shipyard (NNSY), it allowed not only for a continuity of messaging to the students who attended the SAC program from Victory Elementary, it exposed the other students in the program to the building blocks for resiliency. Kenneth Parker, NNSY Youth Director, noted that A4L “…enhanced
our ability to reach more children…“, while Shalonda Moore, the NNSY A4L Advisor shares that “the club has developed a sense of community within the NNSY Youth Center…supporting immediate connections that even parents have spoken highly of”.
Also worth noting is the integration of military homeschool families into NNSY’s A4L Club. Connecting military homeschool families with CYP opportunities has been a significant passion of Terrilyn Williams, NNSY SLO, for the past 3 years. Thinking ‘outside the box’ to meet the needs of this unique and growing subset of military families, Terrilyn has worked diligently with the Installation Youth Director to explore opportunities that would expand Youth Center programs to homeschool families. “Youth Sponsorship and the A4L Club was a natural fit for these families,” said Williams. By including a homeschool parent as an A4L Advisor, Youth Center Leadership can ensure that the Club remains responsive to ALL students’ needs. Ashley Brock, the homeschool parent and A4L Advisor, recently commented that by “…bringing the students together, relationships and friendships are enhanced, giving all the kids a chance to have something that’s comfortable and constant in their lives”.
Connections to others, and the connectedness we feel in our school and community, provide the strong sense of security that is cited as essential in building and supporting resilience. Supporting our youth through Sponsorship at the Installation or School-Based Programming at the school (or both if possible), is critical … Who will you connect with today?
CYP Communicator
CYP HighlightsYOUTH SPONSORSHIP & SCHOOL-BASED PROGRAMMING: CONNECTING MILITARY YOUTH IN HAMPTON ROADS
Figure 1 Norfolk Naval Shipyard (NNSY) An-chored for Life (A4L) Club with Trainers Shane Oliva and LaDonna Lewis.
Figure 2 A4L trainers perform an ac-tivity that helps advisors review roles and responsibilities.
Figure 3 Zachary Ellis and Jazlyn Giles practice giving a deployment kit.
The journey to create the Navy Resiliency Pilot started in Navy Region Southeast, led by the RSLO Dawn Kaunike with Woody Englander, using partnerships that began world-wide in 2007-2009. Woody was bringing the USO funded “With You All the Way” to NRSE schools. The conversations between Dawn and Woody expanded to the NRSE installation SLOs and eventually a request from NRSE to CNIC N926 for a grant to fund this experiment. Timing is everything, and headquarters was able to give NRSE a $100K grant from DoD CYP. The initial planning in the pilot was ripe with huge successes in many areas that our Navy fam-ilies and LEAs needed help. This grew into a pilot that expanded in both NRSE and NRSW and a CNIC-level contract to implement a five-year plan to provide resiliency resources to Priority 1 School Based Programs (SBP) serving Navy installations.
Woody and the Trevor Romain Company expanded the team to include Shawna Harlin-Clifton to develop the resources starting with Elementary level in school years 15-17, Middle level in school year 17-18, and high school in school year 19-20. The beauty of the design is the team expanded to include Region, Installations SLOs, school educators and the Trevor Romain staff. The pilot became Anchored4Life! Shawna and the team developed what we now have at 112 elementary schools and 18 Youth Programs world-wide. Anchored4Life Club develops leader-ship skills, enhances life skills, builds confidence, reinforces team building, and offers support by building positive connections, increasing self-esteem and positive self-worth, integrating empathy and integrity in daily activities, and providing opportuni-ties to support transitioning youth by giving kits and co-leading location tours and activity groups.
Club features include Character Development Quotes that provide an inspiring message to set the stage for daily positive interactions, kits and Activity Packet Units that keep youth connected and provide valuable resources during transitions, tours that provide leadership opportunities for Team Leaders to assist transitioning youth, Activity Groups that teach life skills focusing on eight main transition areas (i.e. moving, deployment, reintegration, bullies, making friends, homework, fear, and healthy bodies), Service Projects that strengthen community ties through making
connections, increasing self-confidence, making contributions, and gaining competence, and Training and Ongoing Support that increases and improves transitions for elementary-aged youth. Speciality topics are resources provided by a qualified adult to support the youth, and include grief and divorce.
Club Positions include:• One Administrative Point of Contact – A designated individual at a specific who oversees the Club.• Two Advisers – Committed adults at the location who provide direct ongoing support to transitioning youth.• Six Team Leaders – Upper classmen (4th-6th grade) who assist transitioning youth with resiliency tools and
resources.• Crew Members – Peers who are responsible for providing classroom support to transitioning youth.
Some stories that have been shared with us:
One location lost a 1st grader due to a house fire and the Team Leaders helped organize a coin drive for the child’s grandmother who survived the fire. They raised over $1000 for her, in addition to having students at the school make cards for her.
A school shared that their Team Leaders requested that they also share the CDQs on Friday afternoons because they wanted everyone to leave on a positive note for the weekend! The Advisers were thrilled and readily agreed, so now in addition to sharing the CDQs through the morning announcements, the TLs are also sharing them on Friday afternoons (right after the Student of the Week is announced).
A student reached out to the Crew Member in his classroom because his grandfather was sick and had been placed under Hospice care. He was sad, scared and didn’t understand what all of that meant and shared all of this with the Crew Member. The Crew Member talked with him and then suggested they go to the school counselor. The student wanted the Crew Member to be with him while they talked with the counselor. The counselor is one of the Advisers and shared how powerful that moment and conversation was – as well as the importance of students knowing that they can reach out to other students for help, support and encouragement in various situations.
A student who had recently moved to another location shared that when they arrived at the school within seconds another student (Team Leader) came in, made an introduction and called the new student by name. They gave the new student a welcome kit and a tour of the school. The new student shared that he had moved several times as his father is in the Navy and he had never had a student know his name when he arrived at the school.
CYP Hightlights CONTINUED
NAVY CHILD & YOUTH PROGRAM RESILIENCY PILOT PROGRAM: CYES, YP COLLABORATING WITH TREVOR ROMAIN SHAWNA HARLIN-CLIFTON & CHUCK CLYMER
CYP Communicator 9
QUESTIONS? CONTACT USCDCLeslie Carter901-874-6693 [email protected]
CDH/24-7 Centers/Teaching StrategiesDeborah [email protected]
YOUTH PROGRAMSBrent Edwards503-453-9448 [email protected]
IMPLEMENTATION MANAGERTerri [email protected]
OUTREACH COORDINATOR/MCC/MFLCShannon [email protected]
CAREER DEVELOPMENTRikki Leigh901-874-6692 [email protected]
E-LIBRARY/VIRTUAL LAB SCHOOLChristy [email protected]
FACILITIESLorie [email protected]
INSPECTIONSJanie [email protected]
K12 EDUCATIONChuck [email protected]
Navy CYP
@NavyCYP
10CYP Communicator
CYP Highlights CONTINUED
NSA PANAMA CITY ATTENDS KATY PERRY CONCERT VIA BGCA AFFILIATION
In partnership with Katy Perry on her new “Witness” album and tour, BGCA and advo-cacy organization Global Citizen have launched the #WitnessTheFuture campaign to encourage youth to get involved in community service. During the summer of 2017, NSA Panama City CYP applied for Katy Perry concert tickets and over several months the NSA Panama City’s Torch & Keystone Clubs increased their community service projects/time well beyond previous year’s numbers. In response to their efforts, NSA Panama City was awarded 10 Katy Perry concert tickets for a December show in Atlan-ta, GA. The staff and teens had a blast and reported that the concert was truly a once in a lifetime opportunity! A special thank you to Boys & Girls Club of America and to the Katy Perry #WitnessTheFuture tour.
NavyCYP.orgNavy CYP E-Library Navy CYP Family Enrollment Site
Thank you to all of our programs who submitted articles and information to include in this month’s CYP Communi-cator. If you would like to have information featured in a future communicator, please send articles and pictures to [email protected].