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"Affirmative Action / Equal Opportunity Employer" \EGA Appl Cover Ltr

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C O U N T Y O F S T E A R N S

PO Box 1107 St. Cloud, MN 56302

320/656-6000 TDD: 320/656-6204 1-800-450-3663 www.co.stearns.mn.us

Instructions: Use the enclosed application to apply only for Emergency Programs. An interview is not required. Return the following documents to Stearns County Human Services:

A completed, signed and dated application form. Answer all questions.

Everyone age 18 and older in the household must sign the application form. Incomplete

applications cannot be processed.

Verification of gross income for all household members received in the

past 30 days. This includes earned wages and unearned income such as Social

Security benefits and Unemployment Compensation. Household income must not

exceed 200% of the Federal Poverty Guidelines.

Verification of all assets; for example, checking and savings accounts. We will

consider all resources you may have to resolve your emergency.

Verification of your emergency; for example, an eviction notice or a utility

disconnect notice. You must have an emergency situation to be eligible.

A completed, signed and dated Release of Information form for your

landlord and/or utility company. This allows us to communicate with them. Indicate the

landlord’s full name and phone number and/or your utility company’s name and your

utility account number.

All applications are processed within 30 days and in date order. If you have any questions about the application process, please call 320-656-6000.

1 \admin sec\forms\EGA application.PFD 7/14

Emergency Programs Application

How to fill out this form • Complete and turn in this application form as soon as possible. • For your application to be complete, answer all questions and have certain information

verified. We will then contact you for an interview. An interview can be done by telephone. • You may need to provide proof of the information on this form. You cannot get help until

we get proof of this information. Return it to us as soon as possible. • Tell someone if you need help filling out this form. • Be sure to sign and date your form.

Print in black or dark blue ink.

How many people live in your household? Adults __________ Children ____________ APPLICANT’S LEGAL NAME (last/first/middle)

OTHER NAMES YOU USE (maiden name, nicknames, etc.) BIRTH DATE GENDER

M F ADDRESS WHERE YOU LIVE (If you do not have an address, write “homeless”) APT. NUMBER

CITY COUNTY STATE ZIP

MAILING ADDRESS (If different from address where you live) APT. NUMBER

CITY COUNTY STATE ZIP

PREGNANT?

YES NO ____________________ PHONE NUMBER WHERE YOU CAN BE REACHED (include area code) HOME: __________________________ OTHER: ___________________________

DO YOU NEED AN INTERPRETER?

YES NO

WHAT IS YOUR PREFERRED SPOKEN LANGUAGE? WHAT IS YOUR PREFERRED WRITTEN LANGUAGE?

MARTIAL STATUS

SOCIAL SECURITY NUMBER MOST RECENT MOVED TO MINNESOTA (mm/dd/yy) DATE: _______________ FROM: _________________

What is your emergency? Check all that apply

Rental eviction Damage deposit Utility disconnect Mortgage foreclosure First month’s rent

AGENCY USE: Confirmed response Verification: requested attached

C O U N T Y O F S T E A R N S DEPARTMENT OF HUMAN SERVICES

PO Box 1107 • St. Cloud, MN 56302 320/656-6000 • TDD: 320/656-6204 • 1-800-450-3663

www.co.stearns.mn.us


List all of the people living in your home: NAME

LAST/FIRST/M GENDER M or F DATE OF BIRTH RELATIONSHIP

TO APPLICANT SOCIAL SECURITY

NUMBER US CITIZEN? YES or NO

What kinds of income do you have? (Answer questions below)

YES NO

1. Did anyone work in the last 30 days or does anyone expect to work next month? Include temporary work. Complete the following if YES. Enter gross income per pay period (before taxes and deductions).

NAME EMPLOYER NAME START DATE GROSS INCOME PER PAY PERIOD (include tips)

HOW OFTEN PAID?

IS THIS JOB SEASONAL? HAS THIS JOB ENDED?

$ Yes No

Yes No

IF YES, DATE ENDED

$ Yes No

Yes No

IF YES, DATE ENDED

$ Yes No

Yes No

IF YES, DATE ENDED

$ Yes No

Yes No

IF YES, DATE ENDED



YES NO 2. Is anyone self-employed? Complete the following if YES.

NAME BUSINESS NAME START DATE END DATE YEARLY INCOME $

$


YES NO

3. Did anyone get money this month or does anyone expect to get money next month from sources other than work? Include:

Social Security (RSDI) Supplemental Security Income (SSI) Payments from a Contract Veteran benefits (VA) Unemployment Insurance Public Assistance Payments Workers’ Compensation Retirement benefits Rental Income Tribal payments Child support or spousal support Student Grants, Loans or Scholarships Other Unearned Income (Annuities, Interest, Dividends, Gifts, Trusts, etc.)

NAME TYPE OF INCOME START DATE GROSS AMOUNT HOW OFTEN RECEIVED?

HAS THIS INCOME ENDED?

$ Yes No

IF YES, DATE ENDED

$ Yes No

IF YES, DATE ENDED

$ Yes No

IF YES, DATE ENDED

$ Yes No

IF YES, DATE ENDED


YES NO 4. Does anyone in the household have or expect to get any loans, scholarships or grants for

attending school in the next 30 days? If YES, send award letter. AGENCY USE: Confirmed response Verification: requested attached


What kinds of expenses do you have? (Answer questions below) YES NO 5. Does your household have the following types of expense?

YES OR NO TYPE OF EXPENSE AMOUNT OF

EXPENSE YES OR NO TYPE OF EXPENSE AMOUNT OF EXPENSE

Yes No Rent (Include mobile home lot rental)

$ Yes No Heating/air conditioning $

Yes No Association fees $ Yes No Cooking fuel $ Yes No Mortgage/contract for deed

payment $ Yes No Water and sewer $

Yes No Room and/or board $ Yes No Electricity $ Yes No Homeowner’s insurance (if not

included in mortgage) $ Yes No Garbage removal $

Yes No Real estate taxes (if not included in mortgage)

$ Yes No Phone/cell phone $

What do you own? (Answer questions below)

YES NO 6. Does anyone have cash, a savings or checking account, or certificates of deposit?

OWNER(S) NAME TYPE NAME OF BANK ESTIMATED VALUE $

$

$

$


YES NO 7. Does anyone own or co-own stocks, bonds, retirement accounts, life insurance, burial contracts, annuities, trusts, contracts for deed or other assets?

OWNER(S) NAME TYPE OF TRUST NAME OF COMPANY, BANK OR FUNERAL HOME ESTIMATED VALUE

$

$

$

$



Authorization to share information for fraud investigation I agree that third parties may share information about me with persons investigating fraud. This may include, but is not limited to:

• Employers and schools, • Landlords and utility companies, • Financial and insurance agencies, and • Other government offices.

If I am enrolled in MinnesotaCare, the Minnesota Department of Revenue may share copies of my income tax returns with investigators. I understand this consent is good for six months after my benefits stop. Perjury and general declarations I declare under the penalties of perjury that I have examined this application and to the best of my knowledge it is a true and correct statement of every material point. I understand that a person convicted of perjury may be sentenced to imprisonment of not more than five years or payment of a fine of not more than $10,000, or both. (Minn. Stat. 256.984, subd. 1)

By S

igni

ng: • I understand if I give incorrect information, I may be prosecuted for fraud.

• I acknowledge that my worker gave me a copy of the Notice of Privacy Practices (DHS-3979) and explained the “Your responsibilities” and “Your rights” pages to me.

• I agree to the sharing of information as stated on the fraud release information section above and the Notice of Privacy Practices (DHS-3979) given with this application.

SIGNATURE OF APPLICANT OR AUTHORIZED REPRESENTATIVE

DATE SIGNATURE OF SPOUSE OR OTHER ADULT Date

AGENCY SIGNATURE

INTERVIEW DATE

DATE


YOUR RIGHTS

Your rights to privacy. Your private information, including your health information, is protected by state and federal laws. Your worker has given you a Notice of Privacy Practices (DHS-3979) information sheet explaining these rights.

You have the right to reapply at any time if your benefits stop.

You have the right to know why, if we have not processed your application within 30 days.

You have the right to know the rules of the program you are applying for and for us to tell you how we figured your benefits.

You have the right to choose where and with whom you live and, within certain limits, to choose your own doctor, hospital, etc.

Appeal rights. If you are unhappy with the action taken or feel the agency did not act on your request for assistance, you may appeal. For cash, child care and health care, you may appeal within 30 days from the date you receive the notice by writing to the county agency, or directly to the State Appeals Office at the Minnesota Department of Human Services, PO Box 64941, St. Paul, MN 55164-0941. (If you show good cause for not appealing your cash and health care within 30 days, the agency can accept your appeal for up to 90 days from the date you receive the notice.) For SNAP, you may appeal within 90 days by writing or calling the county or the State Appeals Office.

Access to free legal services. Contact your worker for information on free legal services.

Your right to file a complaint. If you feel the county or the Minnesota Department of Human Services treated you differently in the handling of your public assistance application or benefits because of race, color, national origin, political beliefs, religion, creed, sex, sexual orientation, public assistance status, age or disability, including physical access to government buildings, you may file a complaint with your county agency or any of the following agencies.

Minnesota Department of Human Services Equal Opportunity and Access

PO Box 64997 St. Paul, MN 55164-0997

(651) 431-3040 (Voice) / (866) 786-3945 (TTY)

Minnesota Department of Human Rights Freeman Building

625 Robert Street North St. Paul, MN 55155

(800) 657-3704 (Voice) / (651) 296-1283 (TTY)

U.S. Department of Health and Human Services Office for Civil Rights, Region V

233 North Michigan Avenue, Suite 240 Chicago, IL 60601

(312) 886-2359 (Voice) / (312) 353-5693 (TTY)

YOUR RESPONSIBILITIES

You must report changes which may affect your benefits to the county agency within 10 days after the change has occurred. Applicants - Report these changes to your worker when the change happens. This includes the following for everyone in your household:

• Employment - Start or stop a job or business; change in hours, earnings or expenses. • Income - Receipt or change in child support, Social Security, Veteran benefits, Unemployment Insurance, inheritance, insurance benefits and other payments. • Property - Purchase, sale or transfer of a house, car or other items of value. Get an inheritance or a settlement. • Household - When a person dies or becomes disabled, moves in or out of your home or temporarily leaves; pregnancy; birth of a child. • Address • Housing costs/rent subsidy • Utility costs • Filing a lawsuit • Absent parent custody or visits • Drug felony conviction • Marriage, separation or divorce • School attendance

If you have any questions or are unsure about any reporting rules, contact your worker. If your worker is not available, leave a message so the worker can get back to you.

The county, state or federal agency may check any of the information you give. To get some information we must have your signed consent. If you don’t allow the county to confirm your information, you might not get assistance.

If you give us information you know is untrue or we get information you did not report, we will investigate you for fraud.

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DHS-3979-ENG 11-16

Notice of Privacy Practices(Effective Date: November 2016)

This notice tells how private information about you may be used and disclosed and how you can get this information. Please review it carefully.

Why do we ask for this information?• In order to determine whether and how we can help

you, we collect information:• To tell you apart from other people with the same or

similar name• To decide what you are eligible for• To help you get medical, mental health, financial or

social services and decide if you can pay for some services

• To decide if you or your family need protective services

• To decide about out-of-home care and in-home care for you or your children

• To investigate the accuracy of the information in your application

• After we have begun to provide services or support to you, we may collect additional information:• To make reports, do research, do audits, and

evaluate our programs• To investigate reports of people who may lie about

the help they need• To collect money from other agencies, like insurance

companies, if they should pay for your care• To collect money from the state or federal

government for help we give you.• When your or your family's circumstances change

and you are required to report the change (see Client Responsibilities and Rights – DHS-4163)

Why do we ask you for your Social Security number?We need your Social Security number to give you medical assistance, some kinds of financial help, or child support enforcement services (42 CFR 435.910 [2006]; Minn. Stat. 256D.03, subd.3(h); Minn. Stat.256L.04, subd. 1a; 45 CFR 205.52 [2001]; 42 USC 666; 45 CFR 303.30 [2001]). We also need your Social Security Number to verify identity and prevent duplication of state and federal benefits. Additionally, your Social Security Number is used to conduct computer data matches with collaborative, nonprofit and private agencies to verify income, resources, or other information that may affect your eligibility and/or benefits.

You do not have to give us the Social Security Number:• For persons in your home who are not applying for

coverage• If you have religious objections• If you are not a United States citizen and are applying

for Emergency Medical Assistance only• If you are from another country, in the United States

on a temporary basis and do not have permission from the United States Citizenship and Immigration Services to live in the United States permanently

• If you are living in the United States without the knowledge or approval of the U.S. Citizenship and Immigration Services.

Do you have to answer the questions we ask?You do not have to give us your personal information. Without the information, we may not be able to help you. If you give us wrong information on purpose, you can be investigated and charged with fraud.

With whom may we share information?We will only share information about you as needed and as allowed or required by law. We may share your information with the following agencies or persons who need the information to do their jobs:• Employees or volunteers with other state, county,

local, federal, collaborative, nonprofit and private agencies

• Researchers, auditors, investigators, and others who do quality of care reviews and studies or commence prosecutions or legal actions related to managing the human services programs.

• Court officials, county attorney, attorney general, other law enforcement officials, child support officials, and child protection and fraud investigators

• Human services offices, including child support enforcement offices

• Governmental agencies in other states administering public benefits programs

• Health care providers, including mental health agencies and drug and alcohol treatment facilities

• Health care insurers, health care agencies, managed care organizations and others who pay for your care

DHS-3979-ENG 11-16Page 2 of 3

• Guardians, conservators or persons with power of attorney

• Coroners and medical investigators if you die and they investigate your death

• Credit bureaus, creditors or collection agencies if you do not pay fees you owe to us for services

• Anyone else to whom the law says we must or can give the information.

What are your rights regarding the information we have about you?• You and people you have given permission to may

see and copy private information we have about you. You may have to pay for the copies.

• You may question if the information we have about you is correct. Send your concerns in writing. Tell us why the information is wrong or not complete. Send your own explanation of the information you do not agree with. We will attach your explanation any time information is shared with another agency.

• You have the right to ask us in writing to share information with you in a certain way or in a certain place. For example, you may ask us to send health information to your work address instead of your home address. If we find that your request is reasonable, we will grant it.

• You have the right to ask us to limit or restrict the way that we use or disclose your information, but we are not required to agree to this request.

• If you do not understand the information, ask your worker to explain it to you. You can ask the Minnesota Department of Human Services for another copy of this notice.

What are our responsibilities?• We must protect the privacy of your private

information according to the terms of this notice.• We may not use your information for reasons other

than the reasons listed on this form or share your information with individuals and agencies other than those listed on this form unless you tell us in writing that we can.

• We must follow the terms of this notice, but we may change our privacy policy because privacy laws change. We will put changes to our privacy rules on our website at: http://edocs.dhs.state.mn.us/lfserver/Public/DHS-3979-ENG

What privacy rights do children have?If you are under 18, when parental consent for medical treatment is not required, information will not be shown to parents unless the health care provider believes not sharing the information would risk your health. Parents may see other information about you and let others see this information, unless you have asked that this information not be shared with your parents. You must ask for this in writing and say what information you do not want to share and why. If the agency agrees that sharing the information is not in your best interest, the information will not be shared with your parents. If the agency does not agree, the information may be shared with your parents if they ask for it.

What if you believe your privacy rights have been violated?If you think that the Minnesota Department of Human Services has violated your privacy rights, you may send a written complaint to the U.S. Department of Health and Human Services to the address below: Minnesota Department of Human Services Attn: Privacy Official PO Box 64998 St. Paul, MN 55164-0998

DHS-3979-ENG 11-16Page 3 of 3

For accessible formats of this information, ask your county worker. For assistance with additional equal access to human services, contact your county's ADA coordinator. ADA4 (2-18)

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