CHEROKEE COUNTY

SCHOOLSCIPP

INDICATORSExceptional Children’s Program

2013-2014

The Individuals with Disabilities Education Improvement Act (IDEA) and Article 9 of North Carolina state law require that the Department of Public Instruction monitor local education agencies (LEAs) on a regular basis to ensure compliance with state and federal laws, rules, and regulations that govern the provision of special education and related services to children with disabilities. The purpose of this monitoring is to focus federal, state, and local resources on improved results for children with disabilities and their families.The Exceptional Children Division is responsible for conducting all monitoring activities through the Continuous Improvement and Focused Monitoring System. As a component of the CIFMS, each LEA must submit a Continuous Improvement Performance Plan (CIPP). The CIPP aligns with the federal requirements of the State Performance Plan and the Annual Performance Report. The following documents are provided for LEA use in reporting to the State Education Agency (SEA).

Source: http://ec.ncpublicschools.gov/reports-data/cipp-monitoring

2013-2014 CIPP STEERING COMMITTEE

Anne Boring -Chair of Committee: Indicator 1, 3, 4, 8, 9 – Member of Indicator 11, 12, 15Elaine Penland - Chair of Committee: Indicator 5, 10, 12, 15 - Member of Indicator 11, 12Kim Gibson - Chair of Committee: Indicator 2 -Member of Indicator 3Judy Zeigler - Chair of Committee: Indicator 6, 7, 12 - Member of Indicator 8Courtenay Sumpter - Chair of Committee: Indicator 11 - Member of Indicator 10Debbie Jacobs - Chair of Committee 14 - Member of Indicator 5, 13Connie McClure - Member of Indicator 5, 8Thomas Graham - Member of Indicator 1, 2, 14Sherry Henry - Member of Indicator 1, 3, 9Shannon Raper - Member of Indicator 15

Continued on next slide

Wendy Adams - Member of Indicator 6, 7, 11 Brandy Joyner - Member of Indicator 3, 6, 7 Christy and Andy Russell - Member of Indicator 8 Amy Brown - Member of Indicator 2, 13 Melissa Reid - Member of Indicator 3, 9

DJ McClure - Member of Indicator 14

Kelly Gentry - Member of Indicator 4, 10

Maria Wilson - Member of Indicator 14

INDICATORS 7, 11, & 12

Indicator 7 was due August 16, 2013

Indicators 11 & 12 were due October 22

Class Size, Caseload, and Transportation Forms

Were all due October 22

INDICATOR 7: PERCENT OF PRESCHOOL CHILDREN WITH IEPS WHO DEMONSTRATE IMPROVED:

A. Positive social-emotional skills (including social relationships);B. Acquisition and use of knowledge and skills (including early language/communication and early literacy); andC. Use of appropriate behaviors to meet their needs.

Total Number of Students: 25Category Number of

Outcomes

A. Children who did not improve functioning 0

B. Children who improved functioning but not sufficient to move nearer to functioning comparable to same aged peers

14

C. Children who improved functioning to a level nearer to same aged peers but did not reach it 22

D. Children who improved functioning to reach a level comparable to same aged peers 23

E. Children who maintained functioning at a level comparable to same aged peers 16

2013-2014 Data

INDICATOR 11: PERCENT OF STUDENTS REFERRED FOR WHOM A REFERRAL WAS RECEIVED AND PLACEMENT DETERMINED WITHIN 90 DAYS.

Category Number of Outcomes

1. Total Number of Children for which Referral is Received 106

2. Number of Children for Whom a Referral for Evaluation was Received 102

3. Rate of Children for Whom a Referral for Evaluation was Received 100%

4. Total Number of Children Determined Not Eligible Within 90 Days Timeline 11

5. Total Number of Children Determined Eligible Within 90 Days Timeline 91

6. Total Number of Children for Late Placement (Determination Beyond 90 Days Timeline) 0

2013-2014 Data

INDICATOR 12: PERCENT OF CHILDREN REFERRED BY PART C PRIOR TO AGE 3, WHO ARE FOUND ELIGIBLE FOR PART B, AND WHO HAVE AN IEP DEVELOPED BY THEIR 3RD BIRTHDAYS. 2013-2014 DATA

Section A: Timely Transition Category Number of Outcomes

A. Number of children who have been served in Part C and referred to Part B for eligibility determination. 15

B. Number of those referred determined to be not eligible by their 3rd birthday. 1

C. Number of those found eligible who have an IEP developed and implemented by their 3rd birthday. 7

D. Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services. 6

E. Number of children whose parents repeatedly failed or refused to produce them for the evaluation 1

F. Number of children transferred into or out of the LEA during transition from Part C. 0

G. Number of children who were referred to Part C less than 90 days before their 3rd birthday. 0

H. Number of children with placement delayed beyond their 3rd birthday. 0

INDICATOR 12: PERCENT OF CHILDREN REFERRED BY PART C PRIOR TO AGE 3, WHO ARE FOUND ELIGIBLE FOR PART B, AND WHO HAVE AN IEP DEVELOPED BY THEIR 3RD BIRTHDAYS. 2013-2014 DATA

Section B: Number of students delayed beyond 3rd birthday the following number of days.

Number of Outcomes

1 to 5 0

6 to 15 0

16 to 25 0

26 to 35 0

36 to 45 0

46 days or more 0

Section C: Number of students delayed due to the following reasons

Number of Outcomes

A. Family Circumstance: (e.g., illness/death in family, change in custody, etc.)

0

B. Child Circumstance: (e.g., Child was sick) 0

C. Part B Circumstance: (e.g., Delays relating to completion of evaluations, holding timely IEP meeting, arranging transportation, school enrollment, paperwork, etc.)

0

D. Part C Circumstance: (e.g. Delays relating to Part C failing to notify or issue transition planning meeting invitation to Part B in a timely manner when child was in Part C system prior to 2 years, 9 months of age)

0

INDICATOR 8Parent Surveys are due February 28th

INDICATOR 8: PARENT INVOLVEMENT

Percent of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for

Students with Disabilities (SWD).

Outcome

490 Parent Surveys were sent# of School Age sent:

# Returned:# of Pre K sent:

# Returned:

4337330477 total surveys were returned

*16 were undeliverable

2013-2014 Data

Parent Survey 2014Total Summary

 Yes  No  NA

1. Have you received a copy of the North Carolina Procedural Safeguards: Handbook on Parent’s Rights during the past year? 71  4  1

2. Do your understand your rights as a parent of a child who receives Special education? 73 3 0 

3. Did you receive an invitation to your child’s IEP meeting (8-10 days prior to the meeting date) so you had adequate time to prepare for the meeting? 74 2 0

4. Were IEP team meetings held at a mutually agreeable time?  72  3  2     

5. Were all the people listed on the invitation present? (This includes your child if he or she is 14 or older)  68  4  5

     

6. If outside agencies were present at the meeting, did you give permission for the agency participation? 36 4 35

     7. Were there interruptions during the meeting? 12 59 4

8. Were all members (or representative) of the IEP team present for the entire meeting?

Yes No NA

 66  6  3

9. Were all of your concerns about your child’s education addressed? 69 5 3

       

10. Did regular education teachers attend the IEP meeting and provide input into goal planning? 66 4 3

     

11. Do you feel that your child’s regular education teacher provides Modifications and accommodations listed in the IEP on a regular basis?  70  6  2

     

12. Do you receive progress reports regarding your child’s progress toward IEP goals?  68  4  2

     

13. Did you receive a copy of the IEP or any other EC forms? 69 4 2

14. Are you pleased with the Exceptional Children’s Services your child receives? 66 3 2

15. Do you think more training is needed for parents specific to Special Education and the IEP process? 27 41 6

INDICATORS 1,2,3,4,5

Due June 1, 2014

INDICATOR 1: GRADUATION RATE: PERCENT OF STUDENTS WITH DISABILITIES (SWD)

GRADUATING FROM HIGH SCHOOL WITH A REGULAR DIPLOMA.

Measurable and Rigorous State Target

80% or more of students with individualized education programs (IEPs) graduating from high school with a regular diploma

Cherokee County Schools met this target in 2013 with a graduation rate of 86.2%

2012 – 2013 Data

INDICATOR 2: DROPOUT RATE: PERCENT OF STUDENTS WITH DISABILITIES DROPPING OUT OF HIGH SCHOOL.

Measurable and Rigorous State Target

4.7% or less is the dropout rate for students with IEPs in grades 9-12.

Cherokee County Schools met this goal in 2013 with 0.43%

2012 – 2013 Data

INDICATOR 3: AMO, PARTICIPATION, & PROFICIENCY RATES: PARTICIPATION AND PERFORMANCE OF STUDENTS WITH DISABILITIES ON STATEWIDE

ASSESSMENTS.Measurable and Rigorous State Targets Outcome

A. Percentage of LEAs Meeting AMOs: 65.0%

B. Percentage of Participation: 95% for reading & math in all tested grade levels

C. Percentage of Proficiency: Reading: 3rd through 8th grade = 71.6%

10th grade = 69.3% Math: 3rd through 8th grade = 88.6%

10th grade = 84.2%

A. Met this goal with 87.2%

B. Met this goal with 95% Participation

C. Percentage of Proficiency: Reading: 3rd through 8th grade = 8.8%

10th grade = 7.7%Math: 3rd through 8th grade = 9.3%

10th grade = <5%

http://www.ncpublicschools.org/accountability/reporting/leaperformancearchive/http://www.ncaccountabilitymodel.org/SASPortal/mainUnchallenged.do?unchallenged=yes 2012-2013 Data

INDICATOR 4: SUSPENSION/EXPULSION RATES:

Rates of suspension and expulsion of Students with Disabilities (SWD) greater than 10 days in the school year that is greater than twice the state average rate.

Outcome

A. Is there a significant discrepancy between the district’s rate and the state average?

No

B. Is there non-compliance with IDEA requirements that contributes to a significant discrepancy in the LEA?

No

INDICATOR 5: LEAST RESTRICTIVE ENVIRONMENT (LRE)

Percent of Students with Disabilities (SWD) aged 6 through 21 served:

Outcome

A. Inside the regular class 80% or more of the day; A. 89%

B. Insider the regular class less than 40% of the day; and

B. 3%

C. In separate schools, residential facilities, or homebound/hospital placements.

C. 6.3%

2013-2014 Data

INDICATOR 14

INDICATOR 14: POST SECONDARY SCHOOL OUTCOMES

Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were:

Outcome

24 EC students graduated from Cherokee County Schools in 2013

A. Enrolled in higher education within one year of leaving high school. 46%

B. Enrolled in higher education or competitively employed within one year of leaving high school.

67%

C. Enrolled in higher education or in some other postsecondary education or training program; or competitively employed or in some other employment within one year of leaving high school.

67%

2013-2014 Data

CIPP ACTIVITIES FOR 2013-2014Indicator(s)Number

Measurable Improvement Activity:

Action Steps to Implement the Activity:

Specify how the implementation of the activity will be documented:

1,2,4

Teachers will gain knowledge of

core curriculum contents and testing accommodations.

All teachers will monitor student progress

A 22 credit graduation program for students at risk of not graduating will be provided at Mountain Youth School

Suspensions, expulsions and behavior plans will be monitored

Teachers will participate in available core

curriculum trainings , seminars, and webinars sponsored by DPI

Progress reports will be reported with the issuance of report cards at end of each grading period

Students on the 22 graduation program will transfer to Mountain Youth School for the last 20 days of their senior year and graduate with diploma from MYS

Random Behavior Intervention Plan audits will be conducted

PRC 29 student data and services will be tracked, compiled and reviewed monthly

TO BE COMPLETED BY JUNE 2014

Copy of Seminar Flyers, Sign-in

sheets for trainings, EC Faculty Meeting Agendas and CIPP Subcommittee Agendas

PRC 29 suspension reports CECAS Behavior Service

Intervention ratings Sample copy of Internal Audit

compliance sheet List of students graduating with 22

credits Summary sheet of LEA and school

reports for Four Year Cohort Graduation Rate

3

Teachers will be provided

training on how to make data driven decisions to address students who are not meeting Annual Measurable Objectives (AMO) in both reading and math

Teachers will utilize assessments to identify student reading strengths and weaknesses

Teachers will provide researched-based interventions to address student weaknesses in areas of reading and math

K-3 teachers will progress monitor students at beginning of year, mid-year, and end-of-year.

Teachers K-3 will use MCLASS data to identify

students with disabilities who are not meeting Annual Measurable Objectives AM).

Teachers PK-12 will attend training throughout the school year and provided further opportunities through webinars to use relevant student data to help address students with disabilities specific learning needs

Interventions attempted will be documented through RTI process and PEP’s

TO BE COMPLETED BY JUNE 2014

Copy of sign-in sheet(s) from

trainings District Improvement Plan (Goal

1) Copy of school care team agenda Copy of documentation of student

intervention progress monitoring

Indicator(s)Number

Measurable Improvement Activity:

Action Steps to Implement the Activity:

Specify how the implementation of the activity will be documented:

5,6,7,12

PK Coordinator will

communicate with and attend meetings with inter-agency councils to ensure provision of appropriate services

EC Faculty and school Administrators will receive updates regarding services for exceptional children

Administrators will be updated regarding

programs for exceptional children at least quarterly during scheduled Principal’s meetings

PK and Head Start student progress will be monitored by use of The Creative Curriculum Development Continuum Assessment System

PK teacher(s) and related service providers will monitor student progress by maintaining progress logs, reports and documented observations

PK student social/emotional growth will be identified and monitored by PK coordinator by collaborating with outside agencies and parents

PK coordinator will track all children referred from Part C to Part B to verify meeting required timelines

TO BE COMPLETED BY JUNE 2014

Sample copy of The Creative

Curriculum Development Continuum Assessment System

Sample copy of student progress report/related service log

Copies of agenda, invitations, minutes of transition meeting for Infant-Toddler Program

Copy of documentation of tracking of transition from Part C to Part B

8

The LEA will survey parents

yearly to determine satisfaction

Exceptional Children’s link of district website will be maintained and updated as needed

Exceptional Children’s link on district

website will be updated as new information becomes available from DPI

Parent Survey will be developed and distributed to all parents of exceptional children to determine parent satisfaction and determine areas in need of improvement

Results of parent survey will be shared with all stakeholders

TO BE COMPLETED BY JUNE 2014

Link to district website

homepage , screenshot of website showing EC Services page listed under Departments and Programs

Sample copy of parent survey Tally sheet showing results of

returned parent surveys

9,10

LEA will monitor disability

categories for ethnic and racial make-up

Random periodic audit checks will be conducted

by compliance specialist to verify appropriate balance among ethnic and racial groups identified as exceptional children

Stakeholders and administrators will be provided results of December and April headcounts which will include make-up of disability categories by racial/ethnic groups

TO BE COMPLETED BY JUNE 2014

Copy of December and April

Headcounts Sample of compliance audit sheet

13,14

The Compliance Coordinator will monitor

Transition components of student IEP’s for compliance

Support /training will be provided to EC teachers related to transition component of IEP

Attempts to contact students who have graduated will be conducted yearly

Random internal audits of student

IEP transition components will be completed by compliance specialist

EC Department Shared Drive on county server will be updated in order to share information and support documents for EC staff

Subcommittee members for indicators 13, 14 will meet to review and monitor student audit records

Contact will be made with EC students who graduated in the previous year to determine involvement in post-secondary education or employment

TO BE COMPLETED BY JUNE 2014

Sample copy of student transition survey Screenshot of EC Documents page taken from

shared drive Copy of Transition Component Audit Checklist Copy of permission to invite outside agency to

transition meeting Documentation and results of contacts made

with students who have graduated

15

EC Teachers will monitor student records

for non-compliant issues Non-compliant issues documented will

be corrected within one year Professional development will be

provided regarding updates of policy and procedures

EC department will update teacher notebooks to ensure teachers remain informed of state and federal regulations and policy changes

EC department will host CIPP Steering Committees to keep all stakeholders informed of issues and regulations related to compliance

Student records will be monitored for non-compliant issues Non-compliant issues documented will be corrected within one

year Professional development will be provided regarding updates of

policy and procedures EC department will update teacher notebooks to ensure teachers

remain informed of state and federal regulations and policy changes

EC department will host CIPP Steering Committees to keep all stakeholders informed of issues and regulations related to compliance

TO BE COMPLETED BY JUNE 2014

Sample compliance protocol checklist List of students selected for review for

Indicator 15 Results of folder review for selected students Copy of sign in sheet and agenda for EC

Faculty Meeting Copy of sign in sheet and agenda for Indicator

15 subcommittee meetings

CIPP CALENDAR ACTIVITIESJuly August September

• Invited members to join the CCS CIPP Committee

• Assigned Chairs to each committee and members representing Indicators 1-15, emailed CIPP plan and activities

• 8/12/13 Indicator 7 submitted• Charter School Transfer submitted

• 9/10/13 EC staff training on Assistive Technology including CCS teachers, teacher assistants and administration

• 9/25/13 submitted Federal Personnel Chart to NCDPI

• 9/25/13 Indicator 12 submitted

October November December

• 10/4/13 CIPP Steering Committee Meeting

• 10/10 Elaine Penland provided internal audit compliance check

• 10/14/2013 Indicator 11 submitted• 10/15/13 submitted Class

Size/Caseload Summary• 10/22/13 PRC 29 and School

Psychologist did an FBA/BIP training• 10/22/13 Guest speaker from WCU UP

program spoke to staff

• EC staff (OT, PT, SLP, EC teachers) attended 63rd EC Conference in Greensboro

• C Brockway did an Assistive Technology Training at Central Office on November 1 for staff and parents

• EC Director and Pre-K EC teacher attended CDSA meeting on November 15th at Murphy Public Library

• 12/1/2013 December 1 Headcount was submitted

• NCDPI did countywide LEA Rep/IEP training for all EC teachers and LEA Reps on Understanding the Development of the IEP and Prior Written Notice

• 12/10/13 EC staff meeting discussed Indicator 3 that was not met and activities that CCS is currently participating in to hopefully meet this indicator

• Reviewed December 1 Headcount

CIPP CALENDAR ACTIVITIESJanuary February March

• Rescheduled CIPP meeting to February due to weather

• 1/14/14 at EC staff meeting discussed Indicator 11 – illustrating that EC teachers need to work to get students met on before 90 day timeline ends

• 1/14/14 EC staff, regular ed. Teachers and administrator training on Independent Work Stations

• 2/28/14 CIPP Steering Committee Meeting

• 2/28/14 CIPP teams reviewed LEA CIPP Data Profile from the last 3 years

• Reviewed Indicators that CCS had reported on this school year

• Reviewed activities that are currently being implemented and made suggestions for changes

• 2 teachers from AES, Jason Johnson and Dana Heidbreder, attended Co-Teaching Cadre at NCDPI, plan to do countywide training for 2014/2015 school year

• 3/14/14 Autism Overview by Kathy Dolbee, formerly from TEACHH, for parents, teachers and administrators at MMS

• 3/14/14 Discussed concerns for April 1 Headcount submission

• EC Director submitted a NCSIP grant to address SWD and at-risk students with reading problems

April May June

4/1/2014 April 1 Headcount was submitted• EC Director presented at Effective

Teacher Training class at TCCC• 4/24/14 Intensive Intervention

students attended Kiwanis Fair for Children with Special Needs in Blairsville, GA

• 4/30/14 EC teachers, Regular Ed. Teachers, and Administrators attended FBA/BIP Train the Trainer in Hendersonville to meet the needs of students with behaviors

• 5/9/14 EC students, teachers and parents attended Special Olympics in Macon County, NC

• 6/4/14 CIPP Steering Committee• 6/6/14 Special Needs Fishing Derby at

Cherokee Lake

Plans to address improvement for students with disabilities in Cherokee County:

Implement North Carolina State Improvement Project (NC SIP) countywide for K-3 teachers

Provide curriculum based measurement training in math for all EC teachers

Provide an Autism Classroom at Murphy Middle School based on rising numbers of students with autism in middle school

Requested PRC 29 funds to hire an additional PRC 29 teacher for EC students with behavior needs at the middle school level.

Provide an education night for parents and/or guardians with children with disabilities

Provide an autism training for all EC teacher assistants