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http://www.cpe.state.ky.us/aboutus/aboutus_council_meetings_materials.asp
COMPREHENSIVE DATABASE REPORTING GUIDELINES
INDEPENDENT INSTITUTIONS 2018-2019
1024 CAPITAL CENTER DR.SUITE 320 FRANKFORT, KY 40601 502-573-1555
WWW.CPE.KY.GOV
1024 Capital Center Drive, Suite 320 Frankfort, Kentucky 40601
Phone: 502-573-1555 Fax: 502-573-1535
http://www.cpe.ky.gov
Kentucky Council on
Postsecondary Education
Matt Bevin Robert L. King
Governor President
KentuckyUnbridledSpirit.com An Equal Opportunity Employer M/F/D
M E M O R A N D U M TO: Comprehensive Data Base Guidelines Users FROM: David M. Mahan, Executive Director for Data, Research & Analysis DATE: July 3rd, 2018 SUBJECT: Summary of Changes to 2018-19 Reporting Guidelines The major change in the 2018-19 Comprehensive Database Guidelines is the addition of fields to the Type 3 Class and Type A Financial Aid files. The Type 3 file will include fields for Faculty Employment Status (full-time, part-time, etc.), Faculty Tenure Status, and Faculty Title. Additionally, the first Major Program ID, 2nd Major Program ID, and Military Relationship fields have changed from recommended to required. The First-Time Student definition has been revised to align with IPEDS. The Type A now includes fields for Student Housing, Student Housing Annual Charge, Annual Lab/Course Fees, Annual Meal Charges, Annual Tuition Charges, and Annual Comprehensive Fees. We look forward to working with you in academic year 2018-19. If you have questions or concerns, please feel free to contact [email protected] or Bethanie Butler at [email protected].
2018-19 KPEDS Unit-Level Collection ChangesAll changes apply to Sectors 1 & 2; changes that also apply to Sector 3 (AIKCU) are noted below.
File/TableApply to
Sector 3? Field Type of change Description
Data
submission
app change
Edits programming
change
Lookup
table/codes
change
File layout
change
Definition/
instructions
change
Type 1 Yes First-Time Student Change in
definition
Definition change to align with IPEDS. none none none none Definition
changed.
Type 1 Yes First Major Program ID Change from
recommended
to required.
Change Program ID in the type 1
layout from a recommended field to a
required field.
Required field. Yes, edits will be
updated to reflect
required field.
none Yes none
Type 1 Yes Second Major Program ID Change from
recommended
to required.
Change Program ID in the type 1
layout from a recommended field to a
required field.
Yes Yes, edits will be
updated to reflect
required field.
none Yes none
Type 1 Yes Military Relationship Change from
recommended
to required.
Change Military Relationship field in
the type 1 layout from a
recommended field to a required
field.
Yes Yes, edits will be
updated to reflect
required field.
none Yes none
Type 1 -
Independent ONLY
Yes Dual Credit Student Change from
recommended
to required.
Change Dual Credit Student field in
the type 1 layout from a
recommended field to a required
field.
Yes Yes, edits will be
updated to reflect
required field.
none Yes none
Type 1 -
Independent ONLY
Yes Dual Credit Student Credit Hours Change from
recommended
to required.
Change Dual Credit Student Credit
Hours field in the type 1 layout from a
recommended field to a required
field.
Yes Yes, edits will be
updated to reflect
required field.
none Yes none
Type 3 No Faculty Employment Status Add Field Field to collect Faculty Employment
Staus.
Yes Yes, Faculty
EmploymentStatus in (FT,
PT, GS).
None Yes Definition and
instructions
added.
Type 3 No Faculty Tenure Status Add Field Field to collect Faculty Tenure Staus. Yes Yes, Faculty Tenure Status
in (T, TT, NT).none Yes Definition and
instructions
added.
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2018-19 KPEDS Unit-Level Collection ChangesAll changes apply to Sectors 1 & 2; changes that also apply to Sector 3 (AIKCU) are noted below.
File/TableApply to
Sector 3? Field Type of change Description
Data
submission
app change
Edits programming
change
Lookup
table/codes
change
File layout
change
Definition/
instructions
change
Type 3 No Faculty Title Add Field Field to collect Faculty Title. Yes Yes, Table 44. Yes - Table
44.
Yes Definition and
instructions
added.
Type A No Student Housing Add Field Field to collect campus housing. Yes Campus housing -
(Y/N)
none Yes Definition and
instructions
added.
Type A No Student Campus Housing Annual
Charge
Add Field Field to collect campus housing
annual charge.
Yes Yes none Yes Definition and
instructions
added.
Type A No Annual Lab and Course Fees Add Field Field to collect Annual Lab and Course
Fees
Yes Yes None Yes Definition and
instructions
added.
Type A No Annual Meal Charges Add Field Field to collect Annual Meal Charges Yes Yes none Yes Definition and
instructions
added.
Type A No Annual Tuition Charged Add Field Field to collect Annual Tuition
Charged
Yes Yes none Yes Definition and
instructions
added.
Type A No Annual Comprehensive Fees Add Field Field to collect Annual
Comprehensive Fees
Yes Yes none Yes Definition and
instructions
added.
The Minger
Reporting System
Yes Reporting Changes in reporting for 2019-2020
acaemic year.
none none none none none
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TABLE OF CONTENTS Page
Statewide Directory of Institutional Research Contacts………………………………... 6
Calendar/Data Collection Schedule……………………………………………………… 8
Council on Postsecondary Education Data Policy………………………………………. 9
Enrollments……………………………………………………………………………….... 19
TYPE 1 Layout…………………………………………………………………………….. 33
Reconciliation File…………………………………………………………………………. 34
Transfer File……………………………………………………………………………….. 35
Estimated Degrees and Other Formal Awards Conferred……………………………... 39
Degrees and Other Formal Awards……………………………………………………… 41
The Michael Minger Act Report…………………………………………………………. 50
List of Tables
1 Institution FICE Codes (Independent)……………………………………………. 54
2 Ethnic Codes………………………………………………………………………… 55
4-A State Codes …………………………………………………………………………. 56
4-B1 Foreign Countries and U.S. Territories Codes (Alphabetical by Country)…….. 57
4-B2 Foreign Countries and U.S. Territories Codes (Alphabetical by Code)……….... 66
5-A Kentucky County Codes………………………………………………………….... 75
6 Primary Distance Learning Mode of Delivery……………………………………. 76
7 Classification Codes………………………………………………………………… 77
9 Undeclared and Nondegree Codes………………………………………………… 78
10 Degree Programs……………………………………………………………………. 87
13-A High School Codes (Alphabetical) ………………………………………………… 88
13-C High School Codes (Closed) ……………………………………………………….. 91
15 Level of Degree and Declared Major and Program Prefix Codes………………. 96
16-A Classification of Instructional Programs (CIP) Codes…………………………… 97
16-B Undeclared and Nondegree Codes………………………………………………… 98
17 Degree Programs……………………………………………………………………. 99
26 Subject Codes for Developmental and Supplemental Courses…………………... 100
28 Regional Postsecondary Education Centers………………………………………. 101
29 Off-Campus Course Sites………………………………………….……………….. 102
40 Off Campus Site Type Codes…..…………………………………………………... 115
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Statewide Directory of Institutional Research Contacts at Independent Institutions
Institution
Name
Title/Area of
Responsibility
Telephone
Council on Postsecondary Education David Mahan Executive Director of
Data, Research and Analysis
(502) 573-1555 [email protected]
Travis Muncie Associate, Data and Information
(502) 573-1555 [email protected]
Bethanie Butler Associate, Data and Information
(502) 573-1555 [email protected]
Marcy Parker Business Specialist (502) 573-1555 [email protected] Lee Nimocks VP for planning, Policy
and Operations (502) 573-1555 [email protected]
Alice Lloyd College Dana Dotson
E. Norman Bishop Amy Hendirickson
Registrar Director of Institutional Research Assistant Registrar
(606) 368-6040 (606)-368-6041
[email protected] [email protected]
Asbury College Noel Taylor Assistant to the Registrar (859) 858-3511
X 2310 [email protected]
Bellarmine University Drew Thiemann Director of Insitutional
Research & Effectiveness (502) 272-8407 [email protected]
Berea College Clara Chapman Assistant Director,
Institutional Research and Assessment
(859) 985-3790 [email protected]
Judith Weckman Director, Institutional Research and Assessment
(859) 985-3791 [email protected]
Brescia University Sister Helena Fischer Registrar (270) 686-4248 [email protected] Stephanie Clary Institutional Research (270) 686-9550 [email protected]
Campbellsville University Anna Marie Pavy
Director, Institutional Research
(270) 789-5059
Jonathan Pufal Dr. Donna Hedgepath
System Support Analyst Vice President of Academic Affairs
(270) 789-5055 (270)-789-5231
[email protected] [email protected]
Centre College Thomas Manuel Registrar
(859) 238-5361 [email protected]
Patrick Noltemeyer Director of Institutional
Research 859) 238-5218 [email protected]
University of the Cumberlands Charles Dupier
Director of Institutional Research & Registrar
(606) 539-4316
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Statewide Directory of Institutional Research Contacts at Independent Institutions Georgetown College Jessica Hearn
Jason Snider Rosemary Allen
Director of Institutional Research Registrar Provost/Dean
(502) 863-8437 (502) 863-8024 (502) 863-8146
[email protected] [email protected]
Kentucky Christian University
John Dundon Director of Assessment & Institutional Research
(606) 474-3135 [email protected]
Emily Miller Registrar (606) 474-3260 [email protected] Kentucky Wesleyan College Lindsey Crowe Registrar (270) 852-3118 [email protected] Dr. Paula Dehn VP, Academic Dean (270) 852-3117 [email protected] Jenna Brashear Director of Institutional
Effectiveness and Research (270) 852-3291 [email protected]
Lindsey Wilson College Claudia Froedge Interim Registrar (270) 384-8519 [email protected] Anthony Moore Director of Information
Systems (270) 384-8108 [email protected]
Tevie Gooden Data Analyst (270) 384-8519 [email protected] Midway University Johnie Dean Assistant Vice-President
for Academic Affairs (859) 846-5779
University of Pikeville Gia Potter Asst. VP Academic
Affairs/Registrar (606) 218-5211 [email protected]
Meg Sidle Director, Institutional
Research (606) 218-5290 [email protected]
Spalding University Kay Vetter
Director, Institutional Effectiveness
(502) 873-4363 [email protected]
Rob Giesting IT (502)-873-4542 [email protected] Thomas More College Kelly French Director, Institutional
Research, Planning & Effectiveness
(859) 344-3619 [email protected]
Transylvania University Michelle Rawlings Registrar (859) 233-8116 [email protected] Rhyan Conyers
Vice President for Institutional Effectiveness
(859) 233-8898 [email protected]
Union College Anisa James Director of Educational
Partnership (606) 546-1746 [email protected]
Kathy Inkster Registrar (606) 546-1616 [email protected] Deborah Miller Coordinator of Institutional
Effectiveness and Research (606) 546-1748 [email protected]
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KENTUCKY INDEPENDENT INSTITUTIONS
CALENDAR/DATA COLLECTION SCHEDULE
ACTIVITY OPEN DATE DUE DATE CPE STAFF August 2018
Summer Enrollment August 15 Bethanie Butler
September 2018
IPEDS Fall Data Collection Opens September 5 Bethanie Butler
October 2018
IPEDS Fall Data Collection Closes October 17 Bethanie Butler
November 2018
Fall Enrollment October 3 November 1 Bethanie Butler
December 2018
IPEDS Winter Data Collection Opens - December 12 Bethanie Butler
IPEDS Spring Data Collection Opens - December 12 Bethanie Butler
February 2019
IPEDS Winter Data Collection Closes - February 13 Bethanie Butler
March 2019
Spring Enrollment Type 1 March 1 March 30 Bethanie Butler
April 2019 Application for Annual Maintenance of Licensure Renewal of License Pursuant to 13 KAR 1:020 March 17 April 1 Sarah Levy
IPEDS Spring Data Collection Closes - April 10 Bethanie Butler
May 2019
Off-Campus Course Sites (to update Table 29 of Reporting) April 17 May 1 Bethanie Butler
Estimated Degrees Conferred April 22 May 7 Bethanie Butler
August 2019
Transfer File (2018-2019) July 18 August 1 Bethanie Butler
Degrees Conferred (2018-2019) July 18 August 1 Bethanie Butler
Summer Enrollment July 18 August 15 Bethanie Butler
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KENTUCKY COUNCIL ON
POSTSECONDARY EDUCATION (CPE)
Data Access and Security Policy
I. POLICY STATEMENT
The Kentucky Council on Postsecondary Education (CPE) collects and maintains data containing confidential personal information, including student education records, in accordance with federal and state laws and regulations. Data is utilized for federal and state reporting, funding calculations, and research. CPE does not permit access to, or the disclosure of, confidential personal information, student education records, or personally identifiable information contained therein except for purposes authorized under the Family Educational Rights and Privacy Act (FERPA) or other applicable law. CPE also may maintain or gain access to other confidential data to which this policy will apply along with any contractual or legal requirements mandated as a result of having such access.
II. PURPOSE This policy establishes the procedures and protocols for collecting, maintaining,
protecting, disclosing, and disposing of confidential data records, including data collections containing personally identifiable information about students and personnel. It is intended to be consistent with the disclosure provisions of the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and KRS 164.283.
III. SCOPE OF POLICY
These policies and procedures apply to all employees and contractors of CPE and are applicable to other entities requesting access to confidential, sensitive, or restricted information. Related policies, laws, operating procedures, and other documents that contain directives applying to agency, confidential, sensitive, and restricted enterprise information include:
Family Educational Rights and Privacy Act (FERPA) 34 CFR, Part 99 located at http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
KRS 164.283. Memorandum of Understanding(s) between CPE and outside agencies or entities.
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IV. DEFINITIONS
A. Authorized Representative refers to any entity or individual designated by a state or local educational authority to conduct any audit or evaluation, or any compliance or enforcement activity, in connection with federal legal requirements that relate to these programs (FERPA 34 C.F.R. § 99.3).
B. Confidentiality refers to how personally identifiable information collected is protected and when an individual’s consent is required to disclose.
C. Data Collection includes any collection of educational records, which may include data collected in an enterprise-level system (e.g., Student Information System) or through alternate collection means.
D. De-identification is a process that renders data safe to utilize and share by removing or
obscuring all identifying fields such as name or identification numbers, thus making it very difficult to identify an individual based on a combination of variables. CPE will employ a set of data de-identification rules.
E. Disclosure or Disclose means to permit access to or the release, transfer, or other
communication of personally identifiable information contained in education records by any means, including oral, written, or electronic means (internally or externally).
F. Education Record describes any information or data recorded in any medium—including
but not limited to handwriting, print, or system—which contains information directly related to a student, school, or district (including personnel records) and which are maintained by an educational agency or institution or a person acting for such agency or institution. See 20 U.S.C. 1232g(a)(4)(A); 34 C.F.R. 99.3.
G. Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law designed
to protect the privacy of student education records and to allow students, their parents, and/or legal guardians access to the student’s educational record.
H. Kentucky Adult Education Reporting System (KAERS) is the authoritative reporting system and database at CPE for student-level information collected from adult education providers located in each county of the state and approved by Kentucky Adult Education (KYAE).
I. Kentucky Longitudinal Data System is a shared data system created pursuant to KRS
151B.132 and managed by the Kentucky Center for Education and Workforce Statistics (KCEWS) with data provided by the Kentucky Department of Education (KDE), the Council on Postsecondary Education (CPE), the Education Professional Standards Board (EPSB), the Kentucky Higher Education Assistance Authority (KHEAA), and the Kentucky Education and Workforce Development Cabinet. This system links data from early childhood, K-12, postsecondary, the workforce and other sources to allow
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stakeholders to develop a broader understanding of the implications programs and policies have on our state.
J. Kentucky Postsecondary Education Data System (KPEDS) is the authoritative reporting
system and database at CPE for student-level information collected from Kentucky colleges and universities.
K. Linkage consists of the ability to combine educational records through use of common
identifiers for the purpose of research or re-identification.
L. Memorandum of Understanding (MOU) refers to the data disclosure and confidentiality agreement between CPE and the entity requesting data.
M. Personally Identifiable Information (PII) includes the name and address of the student
and the student’s family; a personal identifier, such as the student’s Social Security Number, student number, or biometric record; other indirect information, such as the student’s date and place of birth and mother’s maiden name; other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of relevant circumstances, to identify a student with reasonable certainty; and information based on a targeted request.
N. Privacy defines the right of individuals to have their personal information adequately
protected to avoid the potential for harm, embarrassment, inconvenience, and/or unfairness.
O. Re-disclosure describes the sharing or use of data collection beyond the original,
approved, intent. P. Security means technical procedures that are implemented to ensure that records are not
lost, stolen, vandalized, illegally accessed, or improperly disclosed. Q. Student Identification (SID) Number is a unique number assigned by the Student
Information System to track student and education records. It does not contain any series of numbers matching a Social Security number.
R. Student refers any person who is or has attended a public or accredited non-public school
and for whom an educational agency or institution maintains education records. See 34 C.F.R. 99.3.
S. Suppression denotes withholding information from publication. Some information is
withheld from publication to protect small counts that could lead to a disclosure. Other information is withheld from publication in a table to prevent the calculation of the data based on small counts from the published information; this is known as complementary suppression.
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T. Vendor-Partner includes any CPE contract holders with access to education records.
V. INFORMATION COLLECTED AND MAINTAINED
CPE collects, through enterprise data systems and other collection methods, records from postsecondary institutions and other education entities, including but not limited to: A. Personally Identifiable Information that identify each student. These data may
include name, identification number, address, race/ethnicity, gender, date of birth, place of birth, social security number, and eligibility status for federal and state student aid programs (i.e., Pell Grant, KEES, etc.);
B. Participatory data including attendance, student progress, degree completion, school
attended, academic work completed, grade point average, entrance assessments, and date of graduation.
C. Employment data from postsecondary institutions. D. Financial data from postsecondary institutions in the way of budgets and expenditures
(annual submission). Records may be maintained in one or more data systems. All systems and collections shall be subject to this policy. A detailed description of the data collected can be found in CPE’s Data Reporting Guidelines and the KAERS Data Manual for Kentucky.
VI. MEASURES TO MAINTAIN SECURITY OF CONFIDENTIAL DATA
CPE shall utilize various procedures and measures to ensure the security of confidential records. These procedures include assignment of a unique identifier to each student or employee, a system of restricted access to data, and statistical cut-off procedures. A. A unique Student Identification number (SID) is assigned to each Kentucky student.
The student ID is computer-generated and contains no embedded meaning. The student locator tool in both the KPEDS and KAERS systems assigns a unique SID.
B. Security protocols limit who has access to the data and for what purposes.
C. Statistical cut-off procedures (suppression rules) are utilized to prevent student
identification in aggregate-level reports. D. All CPE employees, contractors, and vendor-partners must abide by FERPA
requirements and this Data Access and Security Policy.
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E. CPE shall maintain a current listing of agency personnel who have access to personally identifiable student information through authentication and internal links.
F. Confidential or identifiable student-level data shall be communicated or transferred electronically to external entities through a secure site. Student-level data should be password protected prior to any exchange through e-mail or alternative transfer method. The password should not be included in the e-mail with the student-level data; it must be provided through a separate communication.
G. De-identification rules as established within this policy must be followed to ensure
confidentiality of data shared for research purposes.
H. All CPE employees and contractors must receive and acknowledge CPE’s adopted Internet and Electronic Mail Acceptable Use Policy (CI0-060).
I. Other safeguards -- All agency employees, agents of CPE, researchers, and other
entities with direct access to confidential student information are responsible for protecting the data via the following procedures:
Prevent disclosure of data by protecting visibility of reports and computer monitors when displaying and working with confidential information.
Workstations must be locked or shut down when left unattended for any amount of time.
Data must be stored in a secure location. Electronic files should be password protected and/or stored in a location only accessible by the authorized entity. Confidential information will not be faxed.
When no longer needed, paper reports must be shredded and electronic files must be destroyed.
Reports, CDs, and/or any other media containing confidential information must be stamped or otherwise marked as confidential prior to being released outside the agency. The envelope containing the information also must indicate that the contents are confidential.
VII. SECURITY INCIDENT NOTIFICATION
Users suspecting an unauthorized disclosure of personally identifiable or confidential information shall immediately notify CPE Technical Support at [email protected] and cooperate with CPE Technical Support staff as part of any necessary investigation. CPE shall comply with the security breach and investigation procedures outlined in KRS 61.931 to 61.934 and CIO-090.
VIII. DE-IDENTIFICATION OF DATA
De-identification involves the removal of personally identifying information in order to protect personal privacy. With the exception of disclosure of education records for audits and evaluations and studies as defined by FERPA, data is provided in a de-identified or
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aggregate form. Social Security numbers, names, date of birth, or other identifiable data are excluded. The State Student Identification (SSID) Number can be provided to allow for matching of data records or re-identification but must be excluded from any publically produced reports.
XI. SUPPRESSION RULES
According to FERPA, confidential personally identifiable information includes “information that, alone or in combination, is linked to a specific student that would allow a reasonable person in the school community who does not have personal knowledge of the relevant circumstances to identify the student with reasonable certainty.” Consequently, it is CPE’s policy that public reports containing aggregate student data must suppress results for small groups of students when associated with characteristics that would make it possible to identify a student. This policy applies to public reports whenever an identified group contains fewer than 10 students. Suppression of data in the form of percentages shall occur when the percentages are 0 or 100 for any student demographic categories. Exceptions may be made on a case-by-case basis when reporting of groups fewer than 10 will not result in the disclosure of personally identifiable information.
When an identified group is smaller than these thresholds, the report must display a placeholder (for example, -, *, NA) with a disclaimer explaining what the placeholder means. Internal and external report authors also should be aware of small group suppression rules. Report authors are responsible for ensuring that CPE’s suppression policy is applied appropriately to any reports created.
X. DATA ACCESS This section describes the conditions under which CPE will release confidential information. Confidentiality refers to a person's obligation not to disclose or transmit information to unauthorized parties. The requesting entity or individual must sign and have an approved CPE Memorandum of Understanding (MOU) as appropriate before any data will be released. Authorization must be evaluated annually to ensure access to the data is still required. Use of data is only for purposes as defined in the signed MOU.
The entities to which information may be released and the conditions of the release are listed for each entity below:
1) CPE Staff –All CPE staff must sign Non-Disclosure agreements at the time of employment. CPE staff members who have a need to access confidential information are permitted access through system access protocols established and maintained by CPE system administrators. Supervisors must indicate that the staff person needs access to this information in the performance of his or her assigned duties and responsibilities. Supervisors will ensure that the appropriate safeguards are instituted to protect the confidentiality of student information and that the staff person has received appropriate training. CPE staff may not access agency information for personal purposes (for example, research for a dissertation).
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Employees must maintain the confidentiality of all education records. Data will be destroyed in accordance with the state's record retention policy.
2) KYAE Provider Staff – Staff members of approved adult education providers may request access to data in KAERS by signing and agreeing to the KAERS Employee Confidentiality/Security Contract. Staff members who have a need to access confidential information are permitted access through system access protocols established and maintained by CPE system administrators. Supervisors must indicate that the staff person needs access to this information in the performance of his or her assigned duties and responsibilities. Supervisors will ensure that the appropriate safeguards are instituted to protect the confidentiality of student information and that the staff person has received appropriate training. Staff may not access agency information for personal purposes (for example, research for a dissertation). Staff must maintain the confidentiality of all education records. Data will be destroyed in accordance with the state's record retention policy.
3) Public - CPE may disclose, without student consent, student information in
aggregate form that is not easily traceable to a student. Public access is limited to aggregate level reports. Suppression rules set forth in this policy are adhered to for all public reporting. Certain non-confidential Tier 1 and Tier 2 data are available to anyone through the CPE Data Portal website at http://cpe.ky.gov/info/.
4) Parents and Students shall be directed to the respective institution in order to
obtain related records.
5) Research - CPE may disclose confidential, personally identifiable information of students to individuals and/or organizations for research and analysis purposes to improve instruction; develop, validate, or administer predictive tests; or improve instruction. Such disclosures also may be made to authorized representatives conducting audits or evaluations of education programs. Disclosures are authorized under the FERPA Studies or Audit/Evaluation Exceptions. Any such disclosure shall be made only if (1) the conditions in FERPA regulation 34 CFR 99.31(a)(6) or 99.35 are met; (2) the request for data sharing is approved by CPE with a signed Memorandum of Understanding (MOU) to ensure compliance with FERPA regulations and CPE policies; (3) requester agrees to return or destroy education records upon completion of research use; (4) researcher understands associated penalties for violation of data privacy, use, or re-disclosure.
6) Kentucky Longitudinal Data System - personally identifiable data is provided
to the Kentucky Longitudinal Data System per agreement between agencies and in accordance with KRS 151B.132.
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XI. TRAINING NEEDS
All CPE staff shall be made aware of the Data Access and Security Policy and will receive subsequent information through newsletter articles, e-mail messages, and/or training classes.
XII. RESPONSIBILITY FOR DATA REQUESTS
The CPE Director of Data and Information is primarily responsible for processing all data requests. Requests for Tier 1 and Tier 2 data will be filled if the information requested has already been published or collected and can easily be put into a distribution format that protects confidential information. Request for Tier 3 data will be considered if the request is consistent with the statutory duties, responsibilities and mission of CPE.
XIII. RECORD OF ACCESS
In compliance with FERPA guidelines, CPE shall maintain a record indicating the name of any individual or organization external to CPE that requests and is allowed access to educational records. The record of access shall indicate the interest such person or organization had in obtaining the information, as well as the date the requested data were disclosed. See 20 U.S.C. 1232g (b) (4); 20 U.S.C. 1232g (j) (4).
XIV. DESTRUCTION OF DATA Any entity receiving personally identifiable information must destroy such information when it is no longer needed for the purpose specified in the request for disclosure. The manner of destruction shall protect the confidentiality of the information and must be done at the conclusion of the intended purpose.
XV. PENALTIES FOR VIOLATION OF DATA USE
Enforcement penalties for violation of data privacy security, unauthorized disclosure, or re-disclosure may include loss or denial of access to confidential information, revocation of network access privileges, and any other penalties as prescribed by federal or state law, including a fine not less than $25, nor more than $100, and/or imprisonment for up to 30 days for convictions of deliberate disclosures of confidential student academic records per KRS 164.991.
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Data Tiers Defined
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T
ier
I
Aggregate-level counts by institution or region without identifiable attributes such as gender, race or other characteristics, such as:
X X
Enrollment by institution and sector X X Transfer Rates by Institution X X Accountability Report Metrics
(Statewide and Institutional) X
Tie
r II
Tier I Data with additional break-out by gender, ethnicity, or other attribute that could lead to identification:
X X
College Readiness Metrics X X Student Success Metrics including
retention and progression metrics X X
Internal and External Data Requests X X CPE Research Reports and Policy Briefs X X
Tie
r II
I
Tier I or II Student-Level detail with personally identifiably characteristics for purposes of research or program accountability that is not de-identified or suppressed
X
Academic Data Sharing Agreements and MOUs
X
Research Reports and Briefs with P-20 Partners
X
DATA TIERS FOR EXTERNAL RELEASE OF DATA
CPE Student Records Confidentiality Examples of Data Request
** These are examples and not meant to be all-inclusive. Supp
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Enrollment
Summer 2018
Fall 2018 Spring 2019
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DUE DATES: Summer: August 15 Fall: November 1
Spring: March 30
ENROLLMENT
SUMMER/FALL/SPRING
KENTUCKY INDEPENDENT INSTITUTIONS General Instructions The fall/spring enrollment files and the summer (the academic period between the close of the spring semester and the beginning of the fall semester) files should include enrollment in all courses (day, evening, off-campus, and distance education) for which semester hour credit is granted, or regular academic courses carrying zero hours credit except for zero credit hour laboratories associated with lectures if laboratory and lecture are assigned identical course IDs. For each summer term, fall term, and spring term, type one (student) records should be included for each of these courses. For all full-term courses, the data are to be the net enrollment as of the last date of the reporting period which students may add a course for credit (census date). This date must agree with the official institutional calendar. All enrollment transactions initiated on or before the census date should be processed and reflected on the submission. Exclude students who have withdrawn on or before the census date, have not paid, or have not made arrangements with the business office for payment of tuition and fees. Include short-term courses beginning after the effective cut-off date. For each short-term course, an individual cut-off date should be established. These dates, based on length of course, should be prorated consistent with the institution's policy for full-term courses. Report winter term enrollments with the spring enrollment. Do not include enrollment in zero credit hour laboratories associated with lectures if laboratory and lecture are assigned identical course IDs, noncredit courses, noncredit workshops, continuing education unit courses, or other courses for which regular semester hour credit is not granted. Do not include enrollment in classes which did not materialize, were canceled, or otherwise not in fact offered. Do not report enrollments from previous semesters, with the exception of special winter terms reported with the spring collection as mentioned above. Report a unique section number for each course within a term. This could be a totally different section number or could be a character or number added to the section number (for example, ACC 601 01 and ACC 601 01A). The type one enrollment record will be considered the master enrollment record for students. If a student does not appear on at least one type one record during the relevant academic year, records for that student will not be accepted on the Entrance Exam, Transfer, or Financial Aid files. The enrollment files must be finalized (all errors resolved) by each close date or the institutions enrollment files will not be used for reporting purposes.
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Type One (Student) Record:
1. Birth Date – Report the student’s full date of birth (MMDDYYYY).
2. County of Origin - If the student’s state of origin is Kentucky, report the county of origin using the FIPS codes from Table 5-A. If the student’s state of origin is something other than Kentucky, report the county of origin (if available) using the FIPS codes found at http://www.schooldata.com/pdfs/us_FIPS_codes.xls. If reporting the county for states other than Kentucky is not possible, report 000. CPE staff will approximate the county based on the zip code (see item #20). Also report 000 for the county for students from another country. The definition of origin is legal residence at time of first admission to the institution.
3. Declared Major or Program Prefix – For all students, report the appropriate declared
major or program prefix code from Table 15.
4. Declared Major - The declared major must be consistent with the institution's degree program inventory. Use only those codes listed in that inventory (See Tables 16-B and 17). Report the student declared major for all students except those who are not permitted by institutional policy to declare a major. Students who are not permitted, by official institutional policy, to declare a major shall be coded as baccalaureate degree students with an undeclared major prefix (Code U). Students who have declared intent to major in a program with selective admissions or limited enrollment are to be reported with their declared major.
a. Undergraduate nondegree, graduate nondegree, and high school
students enrolled in postsecondary level courses should be assigned the 90.0000 nondegree code.
b. An undergraduate major prefix code should be reported for the not designated, undecided, undeclared student. If a specific degree level is not known, report 'U' for major prefix code.
c. For students declaring a double major, report the first major in columns 110-118 and the second major in columns 119-127.
5. Dual Credit – In column 203, indicate (Y/N) whether the student is enrolled in a course for which she will receive both high school and college credit.
6. Dual Credit Hours – In column 204-207, report the number of dual credit course hours in which the student is enrolled.
7. First-Time Student - A student is to be identified as a first-time student if she has
graduated from high school and has not previously earned credits in the degree level for which she is enrolled unless the credits were earned before graduation from high school. A student should be reported as a first-time student only for the term in which she first enrolls. For example: A student attending a postsecondary institution for the
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first time in the summer should be reported as a first-time student on the summer enrollment file. who has no prior postsecondary experience attending any institution for the first-time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits or postsecondary formal award earned before graduation from high school).”
a) DO NOT report current high school students who are, for the first time
enrolled for postsecondary credit. b) Report first-time students for each degree level: undergraduate (first-
time freshman, sophomore, junior, and undergraduate nondegree) and graduate (master's, specialist's, doctoral, and graduate nondegree). Students in Ed.D. leadership programs who have done previous graduate-level work toward master’s degrees, rank 1 and 2 certification, etc., including nondegree coursework, should not be reported as first-time graduate students.
c) Report ‘S’ in the first-time student field in the fall semester for students who were first-time in the summer
8. First-Time Transfer Student - For KCTCS students, a student is to be counted as a transfer from the ‘home’ institution attended prior to acceptance by the receiving four-year institution. For students who transfer from institutions other than KCTCS, a student is to be counted as a transfer from the last institution attended prior to acceptance by the receiving institution. A first-time graduate student is not to be reported as a transfer from his undergraduate institution. Include the first-time transfer student whose transfer credits are being held pending validation of coursework. The student should be listed as she will be classified upon the validation of her coursework. Report first-time transfers for each degree level (undergraduate, graduate). The student may transfer with or without credit. A student should be reported as first-time transfer only once. If the student was a first-time transfer in the summer, do not report them as a first-time transfer again in the fall.
a) Report ‘S’ in the first-time transfer field in the fall semester for students who were first-time in the summer
9. GRS Cohort – In column 81, for the fall enrollment report only, indicate Y if the student is full-time and eligible to be included in the Integrated Postsecondary Education Data System (IPEDS) Graduation Rate Survey (GRS) Cohort, P if the student meets the criteria and is enrolled part-time, or N if the student is not eligible. The following criteria determine whether an undergraduate student is included in the cohort:
Full-time First-time: Include students who attended college for the first time (either part-time or full-time) in the prior summer term whether at the same college, another college in Kentucky, in another state, or another country. Summer semester will be counted whether the student enrolled as degree-seeking or not. Also include students who have entered with advanced standing (college credits
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earned before graduation from high school). Degree/certificate seeking: Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other formal award. Include students in occupational and vocational programs. Students at four-year institutions whose intent is not known are to be reported in the bachelor’s cohort.
10. High School GPA – Report the weighted high school grade point average converted to
a four-point scale for all first-time undergraduate degree-seeking students. It should be right justified and show two decimal places (decimal is implied).
11. ID Type – Report ‘1’ if the student ID is a valid Social Security Number or ‘2’ if it is
some other ID number (institutional ID, SEVIS, other).
12. Institutional ID – Report in columns 138-147 the student’s institutional ID number. This field is mandatory.
13. KDE ID – Report the ten-digit ID number supplied by the Kentucky Department of
Education and found on the student’s high school transcript in columns 148-157 for all first-time students who graduated from a public high school in 2008 and later and for high school students (students enrolled in dual credit courses or dually enrolled).
14. Military Relationship a. Military active student – Code A - student currently serves in the U.S. National
Guard, is in the Reserve unit of any branch of the U.S. military, or is on Active Duty in any branch of the U.S. military.
b. Military veteran student – Code V - student formerly served in the U.S. National Guard, in the Reserve unit of any branch of the U.S. military, or on Active Duty in any branch of the U.S. military and was released under conditions other than dishonorable.
c. Military connected student – Code R - student’s spouse, parent or guardian serves in the U.S. National Guard, is in the Reserve unit of any branch of the U.S. military, is on Active Duty in any branch of the U.S. military or student is otherwise eligible for any military education benefits via the spouse, parent or guardian.
Report a Code A for a military active student, Code V for military veteran student, or report a Code R for a military connected student. Otherwise the field should be left blank.
15. Multi-Institution Program – If the student is enrolled in a joint, collaborative, or other
multi-institution program, report ‘X’ in column 128 for the first major or in column 129 for the second major.
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16. Off-Campus Site Code – report the appropriate off-campus site from Table 29. For each new site not contained in Table 29, assign the next available numeric code and submit all required descriptive fields to CPE. If students are taking courses at more than one site report the quarter program if applicable. Otherwise report the main site.
17. Program ID - The program id number for the declared major or program must be consistent with the institution's degree program inventory. Use only those program id’s listed in the program inventory. Report the program ID for the declared major or program for all students except those who are not permitted, by official institutional policy, to declare a major. Students who are not permitted, by official institutional policy, to declare a major shall be coded as baccalaureate degree students with an undeclared major prefix (code U) and program ID fields will be left blank. Students who have declared intent to major in a program with selective admissions or limited enrollment are to be reported with the program ID of their declared major or program. Program ID fields will be optional for 2017-18 reporting year.
18. Race – In column 69, report the race code from Table 2 using the descriptions in Table
2.
In columns 158-165, report Y or N using the descriptions below. Records may contain a Y in more than one category, EXCEPT for nonresident aliens. If a student is a nonresident alien, no other race or ethnic information is to be reported on this file.
a. Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
b. American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
c. Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
d. Black or African American - A person having origins in any of the black racial groups of Africa.
e. Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
f. White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
g. Nonresident alien - A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. NOTE - Nonresident aliens are to be reported separately, in the field provided, rather than included in any of the six racial/ethnic categories. Resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States and who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in the appropriate racial/ethnic categories along with United States citizens.
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h. Race and ethnicity unknown - This category is used only if the person did not select EITHER a racial or ethnic designation.
19. Semester – Report the semester and year for the file being submitted. 1=summer, 2=fall, 3=spring. Example – 20182 = Fall 2018.
20. Student Classification
a. An undergraduate student is to be classified based on total semester credit hours earned, except in the following cases:
1. A transient student should be classified as
"undergraduate nondegree."
2. Special students are listed in the definitions: "audit student," "post-baccalaureate undergraduate degree seeking," "undergraduate nondegree," or "high school."
b. A graduate transient student should be classified as "graduate
nondegree." c. A post-master's student, not officially admitted to a certificate,
master's, specialist's, or doctoral program, should be classified as "graduate nondegree."
d. A regular degree-seeking student who, for a semester, enrolls as an
audit student only may be reported with his regular classification and declared major. This applies only to degree-seeking students.
21. Total Credit Hours - Total hours taken for credit, excluding audit hours.
22. Transfer Credit - For each undergraduate first-time transfer student, report in columns
82-84 the total number of semester credit hours recorded on the student's academic permanent record as accepted by your institution as transfer credit from all previously attended Kentucky and out-of-state institutions. If hours cannot be determined at the time of reporting, please report XXX in columns 82-84. At a later date, institutions will report actual transfer hours for all reported XXX’s. For students who have previously earned a degree and are pursuing a second degree at the same level (undergraduate), report TBD (transfer baccalaureate degree) or TAD (transfer associate degree) in columns 82-84. If decimals, round to the nearest whole number (less than .50 round down). If no credit hours are accepted for a first-time transfer student, report 000 in columns 82-84. Columns 82-84 should be blank for first-time and continuing students.
23. Transfer FICE/IPEDS Code of Sending Institution - For KCTCS students, the FICE code should reflect the ‘home’ institution attended. For students who transfer from
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institutions other than KCTCS, report the FICE code of the sending institution for each first-time transfer student from a Kentucky institution. The FICE code should reflect the most recent institution attended. Credit transferred in from multiple institutions is to be reported by FICE on the annual transfer file. For each first-time transfer student from an out-of-state institution, report the code of the state (FIPS code), territory, or foreign country of the sending institution. Institution and state codes are listed in Table 9.
24. Year of High School Graduation, First-Time Degree-Seeking - Report the year the student graduated from high school or received the GED certificate in columns 102-105.
25. Location of High School Graduation, First-Time Degree Seeking - Report students
graduated from a Kentucky high school by specific high school code. If the high school does not appear in the ACT list (http://www.actstudent.org/regist/lookuphs/), report by county as shown in Table 13. For a student with a GED certification, use the code B121. For a student graduating from an out-of-state high school, use the code B200. For a student with no high school diploma or GED certificate, use the code B122. For a student who is home schooled, use the code B123. For a student who has been home schooled, but who also received the GED, report the home schooled code B123. Also report the high school code for high school students who are dually enrolled or are enrolled in dual credit courses and for students in the Gatton/Craft Academy (student classifications 19 and 20).
26. Zip Code – Permanent - Report the zip code of the student’s permanent, parental, or
other address which best captures the zip code of origin when the student entered your institution. If this zip code changes after the student enters, continue to report the permanent zip code at entry, not the new code. Report for all students in columns 130-134, except international students which should be reported with blanks.
27. Zip Code – Current - Report the zip code of the local, mailing, or other address which
best identifies the student’s place of residence during the current semester, such as an on-campus zip code if living in campus housing. Report for all students in columns 171-175.
Definitions
1. Audit Student - Student who is not enrolled in a certificate, diploma, or degree program but is enrolled only in one or more "audit course." (See instruction 14.d for reporting degree-seeking students auditing courses.)
2. Campus – All property owned, leased, managed, or controlled by an institution of postsecondary education or one of its affiliated corporations, including but not limited to academic buildings; student housing and recreational facilities; residential facilities operated by any officially recognized student organization; and all sections of public property such as streets, sidewalks, and parking facilities immediately contiguous to campus buildings.
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3. County, State, Territory, or Foreign Country of Origin - County, state, territory, or country of legal residence at time of first admission to the institution.
4. Declared Major - The major program and certificate, diploma, or degree level
objective, according to the student's stated intent.
a. First Major - The student declared major field of greater specialization and/or primary interest.
b. Second Major - For a student declaring two majors, the field of secondary interest.
c. Undecided, Undeclared Major (00.0000) - The major field for a certificate, diploma, or degree-seeking student who has not declared a major, or who, because of official institutional policy, is not permitted to declare a major.
5. Declared Major or Program Prefix Code – The alpha code indicating the level of a
student’s declared degree or program as listed in Table 15.
6. Doctor’s Degree–Other - A doctor's degree that does not meet the definition of a doctor’s degree-research/scholarship or a doctor’s degree-professional practice.
7. Doctor’s Degree – Professional Practice – A doctor’s degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or license required for professional practice. The degree is awarded after a period of study such that the total time to the degree, including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these degrees were formerly classified as “first-professional” and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law (L.L.B. or J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O.); Pharmacy (Pharm. D.); Podiatry (D.P.M., Pod.D., D.P.); or Veterinary Medicine (D.V.M.), and others as designated by the awarding institution.
8. Doctor’s Degree – Research/Scholarship – A Ph.D. or other doctor’s degree that requires advanced work beyond the master’s level including the preparation and defense of a dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M., and others, as designated by the awarding institution.
9. Doctor’s Degree – Research/Scholarship Dissertation Student - Doctoral student
who has completed all required coursework and is working on his research project or dissertation.
10. Dual Credit Course – Dual credit is defined as a college-level course of study offered
to high school students. This definition is consistent with KRS 164.002(4). Dual credit is enrollment in high school and college coursework with credit awarded by the college or university and the high school. A high school student may earn both high school and college credit (dual credit) for the same course upon completion of course requirements.
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A secondary student must apply to the public postsecondary institution and be accepted to participate in dual credit programs. The public postsecondary institution is responsible for the academic integrity of the courses for which postsecondary credit will be awarded.
11. Ethnicity – As noted in the Integrated Postsecondary Education Data System (IPEDS)
Enrollment Survey instructions, a nonresident alien is a person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. As noted in the Council on Postsecondary Education Administrative Regulation 13 KAR 2:045 for determination of residency status for admission and tuition assessment purposes the following nonimmigrant visa designations are not eligible to establish domicile or residency: B, C, D, F, H-2, H-3, H-4 if accompanying a person with an H-2 or H-3 visa, J, M, O, P, Q, S, TD, or TN. Students holding these visas should be reported as nonresident aliens. Alternatively, resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States and who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status are to be reported in the appropriate racial/ethnic categories along with United States citizens. These students hold an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status (such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian). Also, students with visa designations A, E, G, H-1, H-4 if accompanying a person with an H-1 visa, I, K, L, N, and R are permitted to establish domicile in the United States and should be reported in the appropriate racial/ethnic categories along with United States citizens.
A foreign student who lives outside the United States and who is taking only online courses should be reported as a nonresident alien.
12. First-Time Student (Other than first-time transfer) -
a) First-Time Undergraduate Student - An undergraduate student who has
not previously attended any postsecondary institution or who attended college level courses as a high school student and is currently enrolled for the first time since high school graduation. Include students who were first-time in the summer semester DO NOT include students who are currently in high school taking collegiate level courses. Includes first-time freshman (01), first-time sophomore (02), first-time junior (03), and undergraduate nondegree (05).
b) First-Time Graduate Student - A graduate student who has, for the first time, been classified as a graduate student. Includes master's (06), specialist's (07), doctor’s degree – research/scholarship (08), doctor’s degree – professional practice (12), doctor’s degree – other (35), and graduate nondegree (16) students.
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13. First-Time Transfer Student - A certificate, diploma, or degree-seeking student entering the reporting institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate, graduate). The student may transfer with or without credit.
14. Freshman - Student who has graduated from high school and earned fewer credits than
officially required by the institution for sophomore classification.
15. Full-Time Equivalent (FTE) – A single value providing a meaningful combination of full-time and part-time students. Full-time equivalent enrollments are calculated using the following formula.
(Undergraduate student credit hours/15)+(graduate SCH/12)+(law SCH/12)+(headcount of medical, dental, and pharmacy students)+(headcount of doctoral dissertation students)+(headcount of post-doctoral students)+(headcount of house staff)
16. Full-Time Student - A student enrolled for the number of hours required by the
institution for full-time status. Hours in courses taken for audit are to be included in the calculation of full-time status.
17. General Education Courses – The lower and upper division course that can be used to meet the institution’s general education requirements as defined for the General Education Transfer Policy,
18. Graduate Nondegree Student - Student with at least a baccalaureate degree enrolled in
the graduate school but not in a degree program.
19. High School Student - Student currently in high school and enrolled in postsecondary level courses; should be reported as 90.0000 -- nondegree student major program code.
20. International Exchange Student - A student enrolled in a formal international exchange program between a Kentucky institution and a participating institution in another country.
21. Junior - Student who has earned the credits officially required by the institution for
classification as a junior.
22. Main Campus – The campus which includes the primary business address of the institution and which houses the offices of its senior administrators.
23. Master's Degree Student - Student with at least a baccalaureate degree enrolled in a
graduate program which results in a master's degree.
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24. Military Relationship
a. Military active student – Code A - student currently serves in the U.S. National Guard, is in the Reserve unit of any branch of the U.S. military, or is on Active Duty in any branch of the U.S. military.
b. Military veteran student – Code V - student formerly served in the U.S.
National Guard, in the Reserve unit of any branch of the U.S. military, or on Active Duty in any branch of the U.S. military and was released under conditions other than dishonorable.
c. Military connected student – Code R - student’s spouse, parent or
guardian serves in the U.S. National Guard, is in the Reserve unit of any branch of the U.S. military, is on Active Duty in any branch of the U.S. military or student is otherwise eligible for any military education benefits via the spouse, parent or guardian.
25. Multi-Institution Program – A program that involves resource sharing among multiple
institutions or organizations. All participating institutions share responsibility for some aspects of the program’s delivery and quality. The appropriate faculty and staff of each participating institution will agree on the home school of enrollment for participating students, degree conferral, financial aid, program delivery, the allocation of equipment and facilities, provision of student services, assessment criteria, and the general management of the program. A copy of the program agreement will be submitted to the Council on Postsecondary Education prior to recognition of the arrangement on the CPE’s Registry of Degree Programs. This definition applies to joint, and collaborative programs and other multi-institution agreements.
26. National Exchange Student - A student attending a Kentucky institution or a Kentucky student attending an out-of-state institution as part of the National Student Exchange Program.
27. Net Credit Hour Enrollment - Total credit hours for which a student is enrolled as of
the census date.
28. Net Headcount Enrollment - Total number of students who are enrolled as of the census date.
29. Off-Campus Site Code – If students are taking courses at more than one site report the quarter program if applicable. Otherwise report the main site.
30. Post-Baccalaureate Certificate Student - A student enrolled in a CPE-approved post-
baccalaureate certificate program. Report with classification code 31 - Post-Baccalaureate Certificate, degree program prefix code T, and the appropriate post-baccalaureate certificate program CIP code.
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31. Post-Baccalaureate Undergraduate Degree-Seeking Student - A student with a
baccalaureate degree who is working toward another baccalaureate degree or an associate degree. Report with classification code 30 - Post Baccalaureate Degree-Seeking, and with the appropriate degree prefix and program CIP code.
32. Post-Master’s Certificate Student – A student enrolled in a CPE-approved post-
master’s certificate program. Report with classification code 32 – Post-Master’s Certificate, degree program prefix code V, and the appropriate post-master’s certificate program CIP code.
33. Post-Doctor’s Degree Professional Practice Certificate – A student enrolled in a
certificate program that provides advanced training and enhances knowledge in important areas of clinical or research specialization and specialty practice for individuals who hold a professional degree (e.g., J.D., D.M.D., or M.D.).
34. Senior - Student who has earned the credits officially required by the institution for
senior classification.
35. Sophomore - Student who has earned the credits officially required by the institution for sophomore classification.
36. Specialist's Degree Student - Student with at least a master's degree enrolled in a
graduate program which results in a specialist's degree.
37. Transfer Credit – The total semester credit hours recorded on the student’s academic permanent record as accepted by the institution as transfer credit from all previously attended Kentucky or out-of-state institutions.
38. Transient Student - A student in good standing in any recognized institution who enrolls at
another institution for credit to be transferred back to the student's home institution where he is pursuing a credential. This includes distance learning students enrolled at another institution, summer students, etc.
39. Undergraduate Nondegree Student - Student who is enrolled for credit in
undergraduate courses but does not intend to receive a degree from the institution. Should be reported with 90.0000 – nondegree program. (DO NOT include students who are currently in high school taking collegiate level courses.)
40. Undergraduate Student – Student enrolled in a four- or five-year bachelor’s degree
program, an associate degree program, or in a vocational or technical program below the baccalaureate that is normally terminal and results in formal recognition.
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LIST OF TABLES FOR
ENROLLMENT List of Tables 1 Institution FICE Codes (Independent)…………………………………………… 54 2 Ethnic Codes……………………………………………………………………... 55 4-A State Codes ………………………………………………………………………. 56 4-B1 Foreign Countries and U.S. Territories Codes (Alphabetical by Country)………. 57 4-B2 Foreign Countries and U.S. Territories Codes (Alphabetical by Code)………...... 66 7 Classification Codes……………………………………………………………… 77 9 Institution and State FICE Codes………………………………………………… 78 13-A High School Codes (Alphabetical) ……………………………………………… 88 13-C High School Codes (Closed) ……………………………………………………. 91 15 Level of Degree and Declared Major and Program Prefix Codes………………. 96 16-A Classification of Instructional Programs (CIP) Codes…………………………… 97 16-B Undeclared and Nondegree Codes……………………………………………….. 98 17 Degree Programs ………………………………………………………………… 99 29 Off-Campus Course Sites………………………………………….……………… 102 40 Off-Campus Site Type Codes…………………………………………………….. 115
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1 Form - 1 - char(1) 71 1382 72 1393 73 1404 74 1415 75 1426 76 1437 77 1448 78 1459 79 146
10 80 14711 81 GRS (Y,N,P) - char(1) 14812 82 14913 83 15014 84 15115 85 Full/Part-Time (F/P) - char(1) 15216 86 Student Classification - see Table 7 - char(2) 15317 87 15418 88 Blank - char(1) 155
19 ID Type - 1=Valid SSN Number, 2=Institutional Number - char(1)
89 First-Time Student (Y/N/S) - char (1) 156
20 90 First-Time Transfer(Y/N/S) - char (1) 15721 91 158 Hispanic or Latino (Y or N) - char(1)22 92 159 American Indian or Alaskan Native (Y or N) -
char(1)23 93 160 Asian (Y or N) - char(1)24 94 161 Black or African American (Y or N) - char(1)
25 95 161 Native Hawaiian or Other Pacific Islander (Y or N) - char(1)
26 96 163 White (Y or N) - char(1)27 97 164 Non-Resident Alien (Y or N) - char(1)28 98 165 Race and Ethnicity Unknown (Y or N) -
char(1)29 99 166 Blank - char(1)30 100 16731 101 16832 102 16933 103 17034 104 17135 105 17236 106 17337 107 17438 108 17539 109 176 Blank - char(1)40 110 17741 111 17842 112 17943 113 18044 114 18145 115 18246 116 18347 117 18448 118 18549 119 BLANK - char(1) 18650 120 18751 121 18852 122 18953 123 19054 124 19155 125 19256 126 19357 127 19458 128 Multi-Institutional Program First Major- blank or X - char
(1) 195
59 129 Multi-Institutional Program Second Major- blank or X - char (1)
196
60 130 19761 131 19862 132 19963 133 20064 134 20165 135
202Military Relationship - char(1) (A, V, R,) Blank if Null (REQUIRED)
66 136 203 Dual Credit Student (Y/N) (REQUIRED)67 137 20468 Gender - (M/F) - char(1) 20569 Race - See Table 2 - char(1) 20670 Blank - char(1) 207
208209210211 Blank - char(1)
212213214215216217218
219220221222223
KDE ID - char(10)
Institutional ID - Student's Internal ID - char(10) - MANDATORY
Name Suffix - left justify - char(5) (Ex. Jr., Sr., II, III)
Declared First Major Prefix - see Table 15 - left justify, blank fill - char(2)Declared Second Major Prefix - see Table 15 - left justify, blank fill - char(2)
Off-Campus Site Code - char (3)
Total Credit Hours - Numeric, Two decimal point, right justified, zero filled) - char (4)
Declared First Major - Table 17 - char(8)
High School Code - see Table 13 - char(4)
Year of High School Graduation - yyyy - char(4)
Declared Second Major - Table 17 - char(8)
Permanent Zip Code - char(5)
High School GPA - numeric ( two decimal places, right justified, zero fill)
Dual Credit Hours - char(4) (REQUIRED)
Current ZIP Code - char(5)
First Major Program ID - see Program Inventory - right justified - char (6)(REQUIRED)
Second Major Program ID - see Program Inventory - right justified - char (6)(REQUIRED)
FORMAT OF TYPE 1 (STUDENT) RECORD(One Record Per Student)
County of Origin - FIPS - char(3)
Social Security Number - must be
nonblank - char(9)
State/Country of Origin - FIPS for states - char(2)Institution Number(FICE Code) - char(8)
Blank - char(5)
First Name - expanded from 10 to 15 positions - char (15)
Birth Date - mmddyyyy - char(8)
Number of hours accepted in transfer (right justify, zero fill, no decimal) - char(3)
Last Name - expanded from 15 to 25 positions - char(25)
Semester - char(5) - 1=summer, 2=fall, 3=spring. Example - 20182 = Fall 2018.
Middle Name - left justify - char(15)
Transfer FICE - see Table 9 - char(8)
33
Academic
Year
Changed
Term
Changed
Institution
ID SSN DOB
First
Name
Last
Name
Middle
Name
Corrected
Institution ID
Corrected
SSN
Corrected
DOB
Corrected
First
Name
Corrected
Last Name
Corrected
Middle
Name
DUE DATES:Summer: August 15 Fall: November 1
Spring: March 30
Institution Name:_______________________________________________________________
FICE Code:_________________
Reconciliation File
RECONCILIATION FILE
2018-19
General Instructions
Report any record changes using this template. Please highlight changes. These changes should be uploaded, as an excel file, into KPEDSNG
Generic File Submission. Once a file is uploaded, please email [email protected] for notification of submission. DO NOT EMAIL THIS
FORM.
34
Transfer File
35
DUE DATE: August 1
TRANSFER FILE TYPE T
General Instructions The purpose of this file is to capture all transfer credits accepted for enrolled students, not just the credits of first-time transfer students that were accepted in their first semester of enrollment as reported on the Type 1 file. Report all transfer credits accepted for undergraduate students who were enrolled during the academic year and for whom a Type 1 enrollment record was submitted during the summer – spring academic year. Report this information once a year and include data from all three reporting semesters (summer, fall, and spring). Do not include graduate students. If transfer credits are accepted in a semester in which a student is not enrolled, report these credits in the student’s next semester of enrollment. For instance, if an applicant is awarded transfer credit but does not enroll in the expected semester, do not report this credit until the semester in which the student enrolls, regardless of academic year. Or, if a student takes an online course at another university and the transfer credits are awarded during the summer or when the student is stopped-out, do not report these credits until the student’s next semester of enrollment, regardless of academic year. This is to prevent transfer credits from being included in the file that are not actually used toward some academic objective by the student. No transfer credits should be reported for students who never enroll in your institution. Relationship between semester of credit acceptance and semester of enrollment Enrolled during semester Not enrolled during semester Credit accepted during semester
Report in semester. Report once in next semester of enrollment, regardless of academic year.
Credit accepted during any previous semester
Report in semester if record was not previously submitted to CPE. Do not report again in future semesters.
Do not report in semester. If student never enrolls, do not report transfer credits accepted.
Only report transfer credits once. If a transfer record has been reported to CPE in a previous year’s transfer file, do not include it again, regardless of semester of enrollment. Report previously-accepted credits in the next semester of enrollment regardless of when the credits were accepted, as long as the credits are still valid. Submit one record for each institution from which credit is accepted for each student. Report the semester the credit is accepted in columns 31-35. Report all transfer credits accepted regardless of whether the student is considered a first-time transfer or not. For example, a first-time transfer student may enter with coursework accepted from three institutions. That student will have three records for that term. A continuing student could take a summer or online class from another institution. When the student brings that transcript to your institution and you accept the credit, she would have one record of those credits reported on this file. If a student transfers in credit from one institution at two or more points in time, include one record for each instance. If a student transfers in credit from two or more institutions in the same state, include one record for each instance. Do not include records for students who were reported as first-time transfer, but without any transfer hours.
36
Definitions
1. Academic Year – Report the academic year for the file that is being submitted. Example – Academic Year 2018-19 should be reported as 201819.
2. Transfer FICE – The FICE code of the sending institution for each student from a Kentucky
institution. For each transfer from an out-of-state institution, report the code of the state (FIPS code), territory, or foreign country of the sending institution. Institution and state codes are listed in Table 9. If the sending institution is not listed and the coursework was taken online, report the transfer FICE according to the geographic location of the sending institution as listed in Table 9, regardless of the student’s residency at the time.
3. Term - Term refers to the academic reporting term when your institution accepts the credit and not the term the student took the course. Term is the year plus the semester coded as follows: summer = 20181; fall = 20182; spring = 20193.
Table Number Title Pages 9 Institution and State FICE Codes 54
37
1 Form - T - char(1)23456789
10111213141516171819 Blank20212223242526272829303132333435363738 Blank 39 Blank 40 Blank 41 Blank 42 Blank 434445464748495051525354555657585960616263646566676869
Academic Year - char(6) Ex., 201819.
Blank
Institutional Student ID# - MANDATORY - char(10)
FORMAT OF TRANSFER RECORDTYPE T
Institution Number(FICE Code) - see Table 1 - char(8)
Social Security Number - must be nonblank - char(9)
Number of hours accepted in transfer - right justify, zero fill, no decimal - numeric(3)
Transfer FICE Code - FICE code of institution from which student transferred - see Table 9 - char(8)
Term e.g. 20181 (summer 2018), 20182 (fall 2018), 20193 (spring 2019) - char(5)
Blank
Blank
38
Estimated Degrees
And Other Formal Awards Conferred
39
General Instructions
Summer 2018
Undergraduate Diploma
Undergraduate Certificate Associate Bachelor’s Master’s/Spec.
Doctor – Research/
Scholarship
Doctor – Professional
PracticeDoctor - Other
Graduate Certificate Total
Fall 2018
Undergraduate Diploma
Undergraduate Certificate Associate Bachelor’s Master’s/Spec.
Doctor – Research/
Scholarship
Doctor – Professional
PracticeDoctor - Other
Graduate Certificate Total
Spring 2019
Undergraduate Diploma
Undergraduate Certificate Associate Bachelor’s Master’s/Spec.
Doctor – Research/
Scholarship
Doctor – Professional
PracticeDoctor - Other
Graduate Certificate Total
fax to Bethanie Butler at (502) 892-3016 Please email this completed form to [email protected] or
DUE DATE:May 7
Name of Respondent_______________________________________________________________
Telephone Number________________________________________________________________
PRELIMINARY DEGREES AND FORMAL AWARDS CONFERRED2018-19
Report the number of degrees and formal awards that were conferred in 2018-19. This number should be an estimate of those that will be reported on the official degrees conferred file that will be submitted in August.
Institution_________________________________________________________
Preliminary Degrees/Formal Awards Conferred
40
Degrees
And Other Formal Awards Conferred
July 1, 2018 – June 30, 2019
41
DUE DATE: August 1
DEGREES AND FORMAL AWARDS CONFERRED
JULY 1 - JUNE 30 General Instructions The degrees and formal awards file should reflect the academic period between July 1, 2018, and June 30, 2019. One record for each degree or award conferred should be included in this submission. If a student is conferred two separate degrees (not a double major) in the same reporting period at the same level (for instance, a BA in chemistry and a BS in computer science) or at two different levels (for instance, an associate degree and a baccalaureate degree), this student would have two separate records in the file. The date for each degree or award conferred should be reported by term – fall, spring, or summer. Do not report any degrees or awards conferred in previous academic years or not yet completed based on institutional academic policy. Reporting of multi-institution (joint, collaborative) degrees should reflect the degree-granting status of the participating institutions. Degrees and Formal Awards Conferred Record:
1. Birth Year - Report the student’s full date of birth (MMDDYYYY).
2. Date Conferred - Report the date of receipt of degree, certificate, or diploma for graduates whose date of completion of degree, certificate, or diploma requirements and date of receipt of degree, certificate, or diploma differ. If a degree is awarded and backdated to a previous reporting period, report the degree in the next reporting period. Report the year and semester conferred. For example, 20192 would be fall 2019.
3. Majors - Majors must be consistent with each institution's program inventory. Use only those
codes listed for your institution in the program inventory.
4. Earned Credit Hours - For each first-time associate and baccalaureate degree recipient, report in columns 120-122 the total number of credit hours earned at the time of degree or program completion. This total should include the number of hours accepted in transfer. Do not report credit hours for persons earning a second degree at the same level. For these persons, report TBD (transfer baccalaureate degree) or TAD (transfer associate degree). For each certificate or diploma recipient, report in columns 120-122 the total number of semester credit hours earned for that credential. For subsequent certificate or diploma completions within the same program area, report only the additional hours earned for the additional certificate or diploma.
5. Honorary Degree - Do not include honorary degrees in this report.
6. Majors of Students Prepared to Teach - Students receiving baccalaureate degrees that have
prepared them to teach an academic subject such as English, biology, or French should be reported respectively in English (23.0101), biology (26.0101), and French (16.0901) and not in education.
7. Military Relationship a. Military active student – Code A - student currently serves in the U.S. National Guard, is
in the Reserve unit of any branch of the U.S. military, or is on Active Duty in any branch of the U.S. military.
42
b. Military veteran student – Code V - student formerly served in the U.S. National Guard, in the Reserve unit of any branch of the U.S. military, or on Active Duty in any branch of the U.S. military and was released under conditions other than dishonorable.
c. Military connected student – Code R - student’s spouse, parent or guardian serves in the U.S. National Guard, is in the Reserve unit of any branch of the U.S. military, is on Active Duty in any branch of the U.S. military or student is otherwise eligible for any military education benefits via the spouse, parent or guardian.
Report a Code A for a military active student, Code B for military veteran student, or report a Code R for a military connected student. Otherwise the field should be left blank.
8. Multi-Institution Program – If the student received a degree offered jointly by more than
one institution, report ‘X’ in column 119.
9. Multiple Majors - When a student graduates with a major in two or more discipline specialties, report each discipline specialty in which the student completed a major. The first reported major columns 103-110) should agree with the major reported to NCES in the IPEDS Completions Survey.
10. State/County of Origin - Use the FIPS codes found in Tables 4A and 5A for reporting state and county of origin. If the student’s state of origin is Kentucky, report the county of origin using the FIPS codes from Table 5-A. If the student’s state of origin is something other than Kentucky, report the county of origin using the FIPS codes found at http://www.schooldata.com/pdfs/us_FIPS_codes.xls
11. Reciprocity State/County - For reciprocity students, report their state and county of origin in columns 76-80 as well as the reciprocity state and county in columns 81-85, even though they may be the same. Do not leave the state and county of origin fields blank.
12. ID Type – Report ‘1’ if the student ID is a valid Social Security Number or ‘2’ if it is some
other ID number (institutional ID, SEVIS, other).
13. Degree Conferred – Report in columns 88-102 the specific degree being conferred; for example, BA, BS, AA, AAS. Degree codes must be consistent with degree designations in each institution's program inventory. Use only those codes listed in http://dataportal.cpe.ky.gov/cpedegreedesignations.aspx .
14. Race – In column 74, report the race code from Table 2 using the descriptions in Table 2.
In columns 133-140, report Y or N using the following descriptions:
Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American - A person having origins in any of the black racial groups of Africa.
43
Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
Nonresident alien - A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. NOTE - Nonresident aliens are to be reported separately, in the field provided, rather than included in any of the six racial/ethnic categories. Resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States and who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in the appropriate racial/ethnic categories along with United States citizens.
Race and ethnicity unknown - This category is used only if the person did not select EITHER a racial or ethnic designation.
15. Academic Year – Report the academic year for the file that is being submitted. Example – Academic Year 2017-18 should be reported as 201718.
16. Tuition Waiver for Foster and Adopted Children - Institutions must identify enrolled
students who received tuition waivers because they were adopted or foster children. The information from this survey will be used to determine the number of recipients enrolled and the number who received a degree. This information will be reported annually on November 30 to the Legislative Research Commission as mandated in KRS 164.2847.
17. Program ID - The program id number for the first or second major must be consistent with the institution's degree program inventory. Use only those program id’s listed in the program inventory. Report the program ID for first or second declared major for all students. major or program. Program ID fields will be optional for 2017-18 reporting year.
Definitions
1. Associate’s Degree - An award that normally requires at least 60 semester credit hours or
the equivalent.
2. Bachelor’s Degree - An award that normally requires at least 120 semester credit hours or the equivalent. This includes all bachelor's degrees conferred in a five-year cooperative (work-study) program and degrees in which the normal four years of work are completed in three years.
3. Date of Conferral - The date of graduate's receipt of degree, certificate, or diploma:
a. Summer – Degrees, certificates, or diplomas awarded at close of summer semester; b. Fall – Degrees, certificates, or diplomas awarded at close of fall semester; or c. Spring – Degrees, certificates, or diplomas awarded at close of spring semester.
4. Degree - An award conferred by a postsecondary education institution as official
recognition for the successful completion of an academic program.
44
5. Diploma (less than one academic year) – A program of study that requires completion
of an academic program below the baccalaureate degree in less than one academic year or designed for completion in less than 30 semester or trimester credit hours, or in less than 45 quarter credit hours, or in less than 900 contact or clock hours, by a student enrolled full time.
6. Diploma (at least one but fewer than two academic years) – A program of study that
requires completion of an academic program below the baccalaureate degree in at least one but fewer than two full-time equivalent academic years, or is designed for completion in at least 30 but fewer than 60 semester or trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock hours, by a student enrolled full time.
7. Diploma (at least two but fewer than four academic years) – A program of study that
requires completion of an academic program below the baccalaureate degree in at least two but fewer than four full-time equivalent academic years, or designed for completion in at least 60 but less than 120 semester or trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock hours, by a student enrolled full time.
8. Doctor’s Degree – Research/Scholarship – A Ph.D. or other doctor’s degree that requires
advanced work beyond the master’s level including the preparation and defense of a dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or scholarly achievement.
9. Doctor’s Degree – Professional Practice – A doctor’s degree that is conferred upon
completion of a program providing the knowledge and skills for the recognition, credential, or license required for professional practice. The degree is awarded after a period of study such that the total time to the degree, including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these degrees were formerly classified as “first-professional.”
10. Doctor’s Degree–Other - A doctor's degree that does not meet the definition of a doctor’s
degree-research/scholarship or a doctor’s degree-professional practice.
11. Kentucky County, State, Territory, or Foreign Country of Origin - County, state, territory, or country of legal residence at time of first admission to the institution.
12. Master’s Degree - An award that requires the successful completion of an academic
program of at least 30 semester credit hours or the equivalent at the post-baccalaureate, graduate, or professional level.
13. Military Relationship
a. Military active student – Code A - student currently serves in the U.S. National
Guard, is in the Reserve unit of any branch of the U.S. military, or is on Active Duty in any branch of the U.S. military.
b. Military veteran student – Code V - student formerly served in the U.S. National
Guard, in the Reserve unit of any branch of the U.S. military, or on Active Duty in
45
any branch of the U.S. military and was released under conditions other than dishonorable.
c. Military connected student – Code R - student’s spouse, parent or guardian serves in
the U.S. National Guard, is in the Reserve unit of any branch of the U.S. military, is on Active Duty in any branch of the U.S. military or student is otherwise eligible for any military education benefits via the spouse, parent or guardian.
14. Post-Baccalaureate Certificate – A credential that requires completion of an academic program beyond the bachelor's degree but does not meet the requirements of a master’s degree.
15. Post-Master's Certificate – A credential that requires completion of an academic
program equivalent to 24 semester credit hours beyond the master's degree but does not meet the requirements of academic degrees at the doctor's level.
16. Post-Doctor’s Degree-Professional Practice Certificate – A credential that provides
advanced training and enhances knowledge in important areas of clinical or research specialization and specialty practice for individuals who hold a professional degree (e.g., J.D., D.M.D., or M.D.).
17. Project Graduate Student – A Project Graduate student is one who:
a. Does not already hold a bachelor’s degree. b. Has accumulated 80 or more undergraduate credit hours at any
institution(s). c. Is entering or returning as a bachelor’s-degree-seeking student after not
being enrolled at the institution where they are seeking admission or readmission for at least two years.
d. And was contacted by and/or received services or benefits from Project Graduate, including recruitment, advising, tuition or fee waivers, scholarships, or other institutional services or benefits, as long as said benefits or services are unique to Project Graduate participants.
18. Residency Status - Current status used for tuition and fee payment purposes.
19. Specialist Degree - An award that normally requires 60 semester hours of concentrated
and approved graduate coursework beyond the bachelor's degree. It is generally offered in the field of education to acknowledge completion of advanced graduate study designed to help individuals meet licensure requirements or develop additional knowledge and skill beyond the master’s degree but not at the doctoral level.
20. Undergraduate (pre-baccalaureate) Certificate - A subbaccalaureate credential granted upon satisfactory completion of a series of courses related to a specific topic or skill. It has the primary purpose of providing marketable, entry-level skills. These certificates qualify students to take external licensure, vendor-based, or skill standards examinations in the field. If standardized external exams are not available in the field of study, certificates prepare students at skill levels expected of employees in an occupation found in the local economy.
21. Undergraduate Certificate (less than one academic year) – A credential that requires
completion of an academic program below the baccalaureate degree in less than one academic year, or designed for completion in less than 30 semester or trimester credit
46
hours, or in less than 45 quarter credit hours, or in less than 900 contact or clock hours, by a student enrolled full-time.
22. Undergraduate Certificate (at least one but fewer than two academic years) – A
credential that requires completion of an academic program below the baccalaureate degree in at least one but fewer than two full-time equivalent academic years, or is designed for completion in at least 30 but fewer than 60 semester or trimester credit hours, or in at least 45 but less than 90 quarter credit hours, or in at least 900 but less than 1,800 contact or clock hours, by a student enrolled full-time.
23. Undergraduate Certificate (at least two but fewer than four academic years) – A
credential that requires completion of an academic program below the baccalaureate degree in at least two but fewer than four full-time equivalent academic years, or designed for completion in at least 60 but less than 120 semester or trimester credit hours, or in at least 90 but less than 180 quarter credit hours, or in at least 1,800 but less than 3,600 contact or clock hours, by a student enrolled full time.
24. Tuition Waiver for Foster and Adopted Children - Institutions must identify enrolled students who received tuition waivers because they were adopted or foster children. The information from this survey will be used to determine the number of recipients enrolled and the number who received a degree. This information will be reported annually on November 30 to the Legislative Research Commission as mandated in KRS 164.2847.
47
LIST OF TABLES FOR
DEGREES AND OTHER FORMAL AWARDS CONFERRED Table Number Title PAGES 1 Institution Codes (State Supported)……………………………………… 54 2 Ethnic Codes…………………………………………………………….. 55 4-A State Codes………………………………………………………………. 56 4-B Foreign Country and U.S. Territory Codes………………………………. 57 5-A Kentucky County Codes…………………………………………………. 75 15 Level of Degree and Declared Major and Program Prefix Codes……….. 96 17 Approved Degree Program Codes……………………………………….. 99
48
1 Form - 5 - char(1) 65 119 Multi-Institutional Progam - blank or X char(1)2 66 1203 67 1214 68 1225 69 1236 70 1247 71 1258 72 1269 73 Gender - (M/F) - char(1) 127
10 74 Race - See Table 2 - char(1) 12811 75 Blank 12912 76 13013 77 13114 78 13215 79 133 Hispanic or Latino (Y or N) - char(1)16 80 134 Amer Ind or Alask Native (Y or N) - char(1)17 81 135 Asian (Y or N) - char(1)18 82 136 Black or African American (Y or N) - char(1)19 83 137 Native HA or Other Pac Isl (Y or N) - char(1)20 84 138 White (Y or N) - char(1)21 85 139 Non-Resident Alien (Y or N) - char(1)22 86 140 Race and Ethnicity Unkn (Y or N) - char(1)23 87 141 Project Graduate (Y/N) - char(1)
24ID Type - 1=Valid SSN Number, 2=Institutional Number - char(1) 88
142
25 89 14326 90 14427 91 14528 92 14629 93 14730 94 14831 95 14932 96 15033 97 15134 98 15235 99 15336 100 15437 101 15538 102 15639 103 15740 104 15841 105 15942 106 16043 107 16144 108 16245 109 16346 110 16447 111 16548 112 16649 113 16750 114 168 Blank51 115 169 Tuition Waiver - char(1) Y/N52 116 17053 117 17154 118 17255 17356 17457 17558 17659 17760 17861 17962 18063 18164
Name Suffix - left justify - char(5)
First Major Program ID - see Program Inventory - right justified - char (6)(REQUIRED)
Degree Conferred - e.g. BA, BS, AA, AAS - left justified char(15)
State/Country of Origin - FIPS - Tables 4A, 4B - rt justify, zero fill - char(2)County of Origin - FIPS - see Table 5A - right justify, zero fill - char(3)
Middle Name - left justify - char(15)
Blank
Second Major Program ID - see Program Inventory - right justified - char (6)(REQUIRED)
FORMAT OF DEGREES AND FORMAL AWARDS CONFERRED RECORD
Date Conferred: Year Plus Term, e.g. 20162 = Fall 2016 1=Summer, 2=Fall, 3=Spring
Institution Number (FICE Code) - char(8) see Table 1
Social Security Number - must be nonblank - char(9)
Earned Credit Hours at Time of Degree - right justify, zero fill, no decimal - numeric(3)Institutional Student ID# MANDATORY - char(10)
Academic Year - char(6) Ex., 201819.
(One Record Per Degree or Award Conferred)
Birth Date - mmddyyyy - zero fill - char(8)
Second Major Program - see Table 17 -left justify, blank fill, do not include decimal points - char(8)
First Major Program - see Table 17 - left justify, blank fill, do not include decimal points - char(8)
Last Name - expanded from 15 to 25 positions - left justify - char(25)
First Name - expanded from 10 to 15 positions - left justify - char(15)
Level of Degree - left justify, blank fill - char(2) see Table 15
49
The Michael Minger Act
Report
50
The Minger Reporting System
About the Law
The Michael Minger Act is a Kentucky state law that requires public colleges and universities as well as private institutions licensed by the Kentucky Council on Postsecondary Education (CPE) to report campus crimes to their employees, students, and the public on a timely basis.
About the Reporting System
The Minger Reporting System is a Web-based data input system provided by the Kentucky Council on Postsecondary Education. As part of the Michael Minger Act, the Council is responsible for providing crime statistics and policy information for all postsecondary education institutions in Kentucky. The Minger Reporting System can be found at http://minger.ky.gov/. The site is open for reporting beginning January 1 of each year and the report must be completed by September 30 of each year.
Due to the passage of Senate Bill 130 this past session and its alignment of the Minger Act with the
federal Clery Act, beginning academic year (2019-2020) CPE plans to discontinue the Minger Reporting
System and require submission of annual Clery/Minger crime statistics via PDF. CPE staff will be in
contact with your campus representatives in the upcoming year to discuss changes to both the
substantive reporting requirements and the data submission process in conformance with the new
legislation.
Contact: Melissa Young, Council on Postsecondary Education
Email: [email protected]
51
TABLES
52
INDEPENDENT INSTITUTION ENROLLMENT REPORTING
LIST OF TABLES Table Title Pages
List of Tables 1 Institution FICE Codes (Independent)……………………………………………. 54 2 Ethnic Codes………………………………………………………………………… 55 4-A State Codes …………………………………………………………………………. 56 4-B1 Foreign Countries and U.S. Territories Codes (Alphabetical by Country)…….. 57 4-B2 Foreign Countries and U.S. Territories Codes (Alphabetical by Code)……….... 66 5-A Kentucky County Codes………………………………………………………….... 75 6 Primary Distance Learning Mode of Delivery……………………………………. 76 7 Classification Codes………………………………………………………………… 77 9 Undeclared and Nondegree Codes………………………………………………… 78 10 Degree Programs……………………………………………………………………. 87 13-A High School Codes (Alphabetical) ………………………………………………… 88 13-C High School Codes (Closed) ……………………………………………………….. 91 15 Level of Degree and Declared Major and Program Prefix Codes………………. 96 16-A Classification of Instructional Programs (CIP) Codes…………………………… 97 16-B Undeclared and Nondegree Codes………………………………………………… 98 17 Degree Programs……………………………………………………………………. 99 26 Subject Codes for Developmental and Supplemental Courses…………………... 100 28 Regional Postsecondary Education Centers………………………………………. 101 29 Off-Campus Course Sites………………………………………….……………….. 102 40 Off Campus Site Type Codes…..…………………………………………………... 115
53
TABLE 1
INSTITUTION CODES (INDEPENDENT)
Number Institution 00195100 Alice Lloyd College 00195200 Asbury University 00195400 Bellarmine University 00195500 Berea College 00195800 Brescia University 00195900 Campbellsville University 00196100 Centre College 00196200 University of the Cumberlands 00196400 Georgetown College 00196500 Kentucky Christian University 00196900 Kentucky Wesleyan College 00197200 Lindsey Wilson College 00197500 Midway College 00198000 University of Pikeville 00196000 Spalding University 00200100 Thomas More College 00198700 Transylvania University 00198800 Union College
54
TABLE 2
ETHNIC CODES
Code Ethnic Category 1 Nonresident Alien 2 Black, Non-Hispanic Only 3 American Indian or Alaskan Native, Non-Hispanic Only 4 Asian, Non-Hispanic Only 5 Hispanic or Latino, regardless of race 6 White, Non-Hispanic Only 7 Race and Ethnicity Unknown 8 Two or More Races 9 Native Hawaiian or Other Pacific Islander, Non-Hispanic Only
Descriptions: Nonresident Alien - A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. NOTE - Nonresident aliens are to be reported separately, in the field provided, rather than included in any of the six racial/ethnic categories. Resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States and who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in the appropriate racial/ethnic categories along with United States citizens. (See page 31 for more information.) Black, Non-Hispanic Only - A person having origins in any of the black racial groups of Africa, not reporting any other race or ethnicity.
American Indian or Alaskan Native, Non-Hispanic Only - A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment, not reporting any other race or ethnicity.
Asian, Non-Hispanic Only - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam, not reporting any other race or ethnicity.
Hispanic - A person of Cuban, Mexican, Puerto Rican, Central or South American, or other Spanish culture or origin, regardless of race.
White, Non-Hispanic Only - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa, not reporting any other race or ethnicity.
Race/Ethnicity Unknown - This category is used ONLY if the student did not select a racial/ethnic designation, AND the postsecondary institution finds it impossible to place the student in one of the aforementioned racial/ethnic categories during established enrollment procedures or in any post-enrollment identification or verification process.
Two or More Races – Includes all non-Hispanic/non-Latino students who report more than one race.
Native Hawaiian or Other Pacific Islander, Non-Hispanic Only – A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands, not reporting any other race or ethnicity.
55
TABLE 4-A
FIPS STATE CODES
Code State Code State
01 Alabama 30 Montana 02 Alaska 31 Nebraska 04 Arizona 32 Nevada 05 Arkansas 33 New Hampshire 06 California 34 New Jersey 08 Colorado 35 New Mexico 09 Connecticut 36 New York 10 Delaware 37 North Carolina 11 District of Columbia 38 North Dakota 12 Florida 39 Ohio 13 Georgia 40 Oklahoma 15 Hawaii 41 Oregon 16 Idaho 42 Pennsylvania 17 Illinois 44 Rhode Island 18 Indiana 45 South Carolina 19 Iowa 46 South Dakota 20 Kansas 47 Tennessee 21 Kentucky 48 Texas 22 Louisiana 49 Utah 23 Maine 50 Vermont 24 Maryland 51 Virginia 25 Massachusetts 53 Washington 26 Michigan 54 West Virginia 27 Minnesota 55 Wisconsin 28 Mississippi 56 Wyoming 29 Missouri 89 Armed Forces
Overseas 99 Multiple States
*U.S. Territories are included in Table 4-B1
56
TABLE 4-B1 FOREIGN COUNTRIES AND U. S. TERRITORIES CODES
ALPHABETICALLY BY COUNTRY
Foreign Country Code
A Afghanistan AF Akrotiri AX Albania AL Algeria AG American Samoa (U. S. Territory) AQ Andorra AN Angola AO Anguilla AV Antarctica AY Antigua and Barbuda AC Argentina AR Armenia AM Aruba AA Ashmore and Cartier Islands AT Australia AS Austria AU Azerbaijan AJ B Bahamas BF Bahrain BA Baker Island (U. S. Territory) FQ Bangladesh BG Barbados BB Bassas Da India BS Belarus* BO Belgium BE Belize (Changed from British Honduras) BH Benin BN Bermuda BD Bhutan BT Bolivia BL Bosnia and Herzegovina* BK Botswana BC Bouvet Island BV Brazil BR
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
57
TABLE 4-B1 (Continued)
Foreign Country Code
B British Indian Ocean Territory IO British Virgin Islands VI Brunei BX Bulgaria BU Burkina Faso UV Burma BM Burundi BY C Cambodia CB Cameroon CM Canada CA Cape Verde CV Cayman Islands CJ Central African Republic CT Chad CD Chile CI China CH Christmas Island (Indian Ocean) KT Clipperton Island IP Cocos (Keeling) Islands CK Colombia CO Comoros CN Congo (Brazzaville) CF Congo, Democratic Republic of the (Kinshasa) CG (formerly Zaire) Cook Islands CW Coral Sea Islands CR Costa Rica CS Croatia HR Cuba CU Curacao UC Cyprus CY Czech Republic EZ
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
58
TABLE 4-B1 (Continued) Foreign Country Code
D Denmark DA Dhekela DX Djibouti DJ Dominica DO Dominican Republic DR
E East Timor TT Ecuador EC Egypt EG El Salvador ES Equatorial Guinea EK Eritrea ER Estonia EN Ethiopia ET Europa Island EU F Falkland Islands FK Faroe Islands FO Federated States of Micronesia FM Fiji FJ Finland FI France FR French Guiana FG French Polynesia FP French Southern and FS Antarctic Lands G Gabon GB Gambia, The GA Gaza Strip GZ Georgia GG Germany GM Ghana GH Gibraltar GI
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
59
TABLE 4-B1 (Continued) Foreign Country Code G Glorioso Islands GO Greece GR Greenland GL Grenada GJ Guadeloupe GP Guam (U. S. Territory) GQ Guatemala GT Guernsey GK Guinea GV Guinea-Bissau PU Guyana GY H Haiti HA Heard and McDonald Islands HM Honduras HO Hong Kong HK Howland Island (U. S. Territory) HQ Hungary HU I Iceland IC India IN Indonesia ID Iran IR Iraq IZ Ireland EI Isle of Man IM Israel IS Israel-Syria Demilitarized Zones IU Italy IT Ivory Coast (Cote D'Ivoire) IV J Jamaica JM Jan Mayen JN
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
60
TABLE 4-B1 (Continued) Foreign Country Code J Japan JA Jarvis Island (U. S. Territory) DQ Jersey JE Johnston Atoll (U. S. Territory) JQ Jordan JO Juan De Nova Island JU K Kazakhstan KZ Kenya KE Kingman’s Reef KQ Kiribati (now includes Gilbert Islands) KR Korea, Democratic People's Republic KN Korea, Republic of KS Kosovo KV Kuwait KU Kyrgyzstan KG L Laos LA Latvia LG Lebanon LE Lesotho LT Liberia LI Libya LY Liechtenstein LS Lithuania LH Luxembourg LU M Macau MC Macedonia MK Madagascar MA Malawi MI Malaysia MY Maldives MV Mali ML
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
61
TABLE 4-B1 (Continued) Foreign Country Code
M Malta MT Marshall Islands RM Martinique MB Mauritania MR Mauritius MP Mayotte MF Mexico MX Midway Islands (U. S. Territory) MQ Moldova MD Monaco MN Mongolia MG Montenegro MJ Montserrat MH Morocco MO Mozambique MZ N Namibia WA Nauru NR Navassa Island (U. S. Territory) BQ Nepal NP Netherlands NL Netherlands Antilles NT New Caledonia NC New Zealand NZ Nicaragua NU Niger NG Nigeria NI Niue NE Norfolk Island NF Northern Mariana Islands (U. S. Territory) CQ Norway NO O Oman MU
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
62
TABLE 4-B1 (Continued) Foreign Country Code
P Pakistan PK Palau (formerly Trust Territory of the Pacific Islands) PS Palmyra Atoll (U. S. Territory) LQ Panama PM Papua New Guinea PP Paracel Islands PF Paraguay PA Peru PE Philippines RP Pitcairn Island PC Poland PL Portugal PO Puerto Rico (U. S. Territory) RQ Q Qatar QA R Reunion RE Romania RO Russia RS Rwanda RW S Samoa (formerly Western Samoa) WS San Marino SM Sao Tome and Principe TP Saudi Arabia SA Senegal SG Serbia RI Seychelles SE Sierra Leone SL Singapore SN Sint Maarten NN Slovakia LO Slovenia SI Solomon Islands BP Somalia SO South Africa SF South Georgia Islands and SX
South Sandwich Islands
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
63
TABLE 4-B1 (Continued) Foreign Country Code
S South Sudan OD Spain SP Spratly Island PG Sri Lanka CE St. Barthelemy TB St. Christopher (KITTS) and Nevis SC St. Helena SH St. Lucia ST St. Martin RN St. Pierre and Miquelon SB St. Vincent and the Grenadines VC Sudan SU Suriname NS Svalbard SV Swaziland WZ Sweden SW Switzerland SZ Syria SY T Taiwan TW Tajikistan TI Tanzania TZ Thailand TH Togo TO Tokelau Islands TL Tonga TN Trinidad and Tobago TD Tromelin Island TE Tunisia TS Turkey TU Turkmenistan TX Turks and Caicos Islands TK Tuvalu TV
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
64
TABLE 4-B1 (Continued) Foreign Country Code
U Uganda UG Ukraine UP United Arab Emirates AE United Kingdom UK Uruguay UY Uzbekistan UZ V Vanuatu NH Vatican City VT Venezuela VE Vietnam VM Virgin Islands (U. S. Territory) VQ
W Wake Island (U. S. Territory) WQ Wallis and Futuna WF West Bank WE Western Sahara WI Y Yemen YM Yugoslavia YO Z Zambia ZA Zimbabwe ZI Multiple Foreign Countries ZZ
OTHER XX *Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
65
TABLE 4-B2 FOREIGN COUNTRIES AND U. S. TERRITORIES CODES
ALPHABETICALLY BY CODE
Code Foreign Country
A AA Aruba AC Antigua and Barbuda AE (formerly TC) United Arab Emirates AF Afghanistan AG Algeria AJ Azerbaijan AL Albania AM Armenia AN Andorra AO Angola AQ American Samoa (U. S. Territory) AR Argentina AS Australia AT Ashmore and Cartier Islands AU Austria AV Anguilla AX Akrotiri AY Antarctica
B BA Bahrain BB Barbados BC Botswana BD Bermuda BE Belgium BF Bahamas BG Bangladesh BH Belize (Changed from British
Honduras) BK Bosnia and Herzegovina* BL Bolivia BM Burma BN Benin BO Belarus* BP Solomon Islands BQ Navassa Island (U. S. Territory) BR Brazil BS Bassas Da India BT Bhutan
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
66
TABLE 4-B2 (Continued)
Code Foreign Country
B BU Bulgaria BV Bouvet Island BX Brunei BY Burundi C CA Canada CB Cambodia CD Chad CE Sri Lanka CF Congo (Brazzaville) CG Congo, Democratic Republic of the
(Kinshasa) (formerly Zaire) CH China CI Chile CJ Cayman Islands CK Cocos (Keeling) Islands* CM Cameroon CN Comoros CO Colombia CQ Northern Mariana Islands (U.S.
Territory) CR Coral Sea Islands CS Costa Rica CT Central African Republic CU Cuba CV Cape Verde CW Cook Islands CY Cyprus
D DA Denmark DJ Djibouti DO Dominica DQ Jarvis Island (U. S. Territory) DR Dominican Republic DX Dhekelia
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
67
TABLE 4-B2 (Continued)
Code Foreign Country
E EC Ecuador EG Egypt EI Ireland EK Equatorial Guinea EN Estonia ER Eritrea ES El Salvador ET Ethiopia EU Europa Island EZ Czech Republic
F FG French Guiana FI Finland FJ Fiji FK Falkland Islands FM Federated States of Micronesia FO Faroe Islands* FP French Polynesia FQ Baker Island (U. S. Territory) FR France FS French Southern and
Antarctic Lands
G GA Gambia, The GB Gabon GG Georgia GH Ghana GI Gibraltar GJ Grenada GK Guernsey GL Greenland GM Germany GO Glorioso Islands GP Guadeloupe GQ Guam (U. S. Territory) GR Greece
*Official change in spelling**Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
68
TABLE 4-B2 (Continued)
Code Foreign Country
G GT Guatemala GV Guinea GY Guyana GZ Gaza Strip H HA Haiti HK Hong Kong HM Heard and McDonald Islands HO Honduras HQ Howland Island (U.S. Territory) HR Croatia HU Hungary
I IC Iceland ID Indonesia IM Isle of Man IN India IO British Indian Ocean Territory IP Clipperton Island IR Iran IS Israel IT Italy IU Israel-Syria Demilitarized Zones IV Ivory Coast (Cote D'Ivoire) IZ Iraq J JA Japan JE Jersey JM Jamaica JN Jan Mayen JO Jordan JQ Johnston Atoll (U.S. Territory) JU Juan De Nova Island
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
69
TABLE 4-B2 (Continued)
Code Foreign Country
K KE Kenya KG Kyrgyzstan KN Korea, Democratic
People's Republic KQ Kingman’s Reef KR Kiribati (includes Gilbert Islands) KS Korea, Republic of KT Christmas Island (Indian Ocean) KU Kuwait KV Kosovo KZ Kazakhstan L LA Laos LE Lebanon LG Latvia LH Lithuania LI Liberia LO Slovakia LQ Palmyra Atoll (U. S. Territory) LS Liechtenstein LT Lesotho LU Luxembourg LY Libya M MA Madagascar MB Martinique MC Macau MD Moldova MF Mayotte MG Mongolia MH Montserrat MI Malawi MJ Montenegro MK Macedonia ML Mali MN Monaco MO Morocco MP Mauritius MQ Midway Islands (U.S. Territory) MR Mauritania
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
70
TABLE 4-B2 (Continued)
Code Foreign Country
M MT Malta MU Oman MV Maldives MX Mexico MY Malaysia MZ Mozambique
N NC New Caledonia NE Niue NF Norfolk Island NG Niger NH Vanuatu NI Nigeria NL Netherlands NN Sint Maarten NO Norway NP Nepal NR Nauru NS Suriname NT Netherlands Antilles NU Nicaragua NZ New Zealand O OD South Sudan P PA Paraguay PC Pitcairn Island PE Peru PF Paracel Islands PG Spratly Island PK Pakistan PL Poland PM Panama PO Portugal PP Papua New Guinea PS Palau PU Guinea-Bissau
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
71
TABLE 4-B2 (Continued)
Code Foreign Country
Q QA Qatar
R RI Serbia RE Reunion RM Marshall Islands RN St. Martin RO Romania RP Philippines RQ Puerto Rico (U. S. Territory) RS Russia RW Rwanda
S SA Saudi Arabia SB St. Pierre and Miquelon SC St. Christopher (KITTS) and Nevis SE Seychelles SF South Africa SG Senegal SH St. Helena SI Slovenia SL Sierra Leone SM San Marino SN Singapore SO Somalia SP Spain ST St. Lucia SU Sudan SV Svalbard SW Sweden SX South Georgia Islands and
South Sandwich Islands SY Syria SZ Switzerland
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
72
TABLE 4-B2 (Continued)
Code Foreign Country
T TB St. Barthelemy TD Trinidad and Tobago TE Tromelin Island TH Thailand TI Tajikistan TK Turks and Caicos Islands TL Tokelau Islands TN Tonga TO Togo TP Sao Tome and Principe TS Tunisia TT East Timor TU Turkey TV Tuvalu TW Taiwan TX Turkmenistan TZ Tanzania
U UC Curacao UG Uganda UK United Kingdom UP Ukraine UV Burkina Faso UY Uruguay UZ Uzbekistan
V VC St. Vincent and the Grenadines VE Venezuela VI British Virgin Islands VM Vietnam VQ Virgin Islands (U. S. Territory) VT Vatican City
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
73
TABLE 4-B2 (Continued)
Code Foreign Country
W WA Namibia WE West Bank WF Wallis and Futuna WI Western Sahara WQ Wake Island (U. S. Territory) WS Samoa WZ Swaziland
X XX Other
Y YM Yemen YO Yugoslavia
Z ZA Zambia ZI Zimbabwe ZZ Multiple Foreign Countries
*Official change in spelling **Source: Federal Information Processing Standards (FIPS), U.S. Department of Commerce.
74
TABLE 5-A FIPS KENTUCKY COUNTY CODES
Code County Code County Code County 001 Adair 081 Grant 161 Mason 003 Allen 083 Graves 163 Meade 005 Anderson 085 Grayson 165 Menifee 007 Ballard 087 Green 167 Mercer 009 Barren 089 Greenup 169 Metcalfe 011 Bath 091 Hancock 171 Monroe 013 Bell 093 Hardin 173 Montgomery 015 Boone 095 Harlan 175 Morgan 017 Bourbon 097 Harrison 177 Muhlenberg 019 Boyd 099 Hart 179 Nelson 021 Boyle 101 Henderson 181 Nicholas 023 Bracken 103 Henry 183 Ohio 025 Breathitt 105 Hickman 185 Oldham 027 Breckinridge 107 Hopkins 187 Owen 029 Bullitt 109 Jackson 189 Owsley 031 Butler 111 Jefferson 191 Pendleton 033 Caldwell 113 Jessamine 193 Perry 035 Calloway 115 Johnson 195 Pike 037 Campbell 117 Kenton 197 Powell 039 Carlisle 119 Knott 199 Pulaski 041 Carroll 121 Knox 201 Robertson 043 Carter 123 Larue 203 Rockcastle 045 Casey 125 Laurel 205 Rowan 047 Christian 127 Lawrence 207 Russell 049 Clark 129 Lee 209 Scott 051 Clay 131 Leslie 211 Shelby 053 Clinton 133 Letcher 213 Simpson 055 Crittenden 135 Lewis 215 Spencer 057 Cumberland 137 Lincoln 217 Taylor 059 Daviess 139 Livingston 219 Todd 061 Edmonson 141 Logan 221 Trigg 063 Elliott 143 Lyon 223 Trimble 065 Estill 145 McCracken 225 Union 067 Fayette 147 McCreary 227 Warren 069 Fleming 149 McLean 229 Washington 071 Floyd 151 Madison 231 Wayne 073 Franklin 153 Magoffin 233 Webster 075 Fulton 155 Marion 235 Whitley 077 Gallatin 157 Marshall 237 Wolfe 079 Garrard 159 Martin 239 Woodford
B21 Multiple Kentucky Counties
75
TABLE 6 PRIMARY DISTANCE LEARNING MODE OF DELIVERY
Code Description B Internet/World Wide Web C Site-to-Site, 2 Way, Audio/Video D Open Broadcast/Community Cable Television E Print-Based, Audiotaped, Videotaped, Telephone, or CD ROM
Study (includes traditional correspondence study) G Satellite and Microwave Telecourse H Multiple modes
76
TABLE 7 CLASSIFICATION CODES
Code Classification
01 Freshman 02 Sophomore 03 Junior 04 Senior 05 Undergraduate - Nondegree 06 Master's 07 Specialist's 08 Doctor’s Degree – Research/Scholarship Coursework 09 Doctor’s Degree – Research/Scholarship Dissertation 12 Doctor’s Degree – Professional Practice 13 Auditor 16 Graduate Nondegree 20 High School 25 Doctor’s Degree – Professional Practice Nondegree 30 Post-Baccalaureate Undergraduate Degree-Seeking 31 Post-Baccalaureate Certificate
32 Post-Master’s Certificate 34 Post-Doctor’s Degree Professional Practice Certificate 35 Doctor’s Degree – Other (Coursework) 36 Doctor’s Degree - Other (Dissertation) Note: Degree levels to which above classifications are assigned:
Undergraduate: 1, 2, 3, 4, 5, 13, 20, 30 Graduate: 6, 7, 8, 9, 12, 16, 25, 31, 32, 34, 35, 36
77
Public Universities00196300 Eastern Kentucky University
00196800 Kentucky State University
00197600 Morehead State University
00197700 Murray State University
00927500 Northern Kentucky University
00198900 University of Kentucky
00199900 University of Louisville
00200200 Western Kentucky University
Kentucky Community and Technical College System (KCTCS)00199000 Ashland Community & Technical College
00199600 Big Sandy Community & Technical College
00524400 Bluegrass Community & Technical College
00199100 Elizabethtown Community & Technical College
00527300 Gateway Community & Technical College
00696200 Hazard Community & Technical College
00199300 Henderson Community College
00199400 Hopkinsville Community College
00696100 Jefferson Community & Technical College
00901000 Madisonville Community College
00696000 Maysville Community & Technical College
03034500 Owensboro Community & Technical College
00199700 Somerset Community College
00527100 Southcentral Ky Community and Technical College
00199800 Southeast Ky Community & Technical College
00197900 West Ky Community & Technical College
Table 9
Institution and State FICE Codes
78
Association of Independent Kentucky Colleges and Universities (AIKCU)00195100 Alice Lloyd College
00195200 Asbury University
00195400 Bellarmine University
00195500 Berea College
00195800 Brescia University
00195900 Campbellsville University
00196100 Centre College
00196400 Georgetown College
00196500 Kentucky Christian University
00196900 Kentucky Wesleyan College
00197200 Lindsey Wilson College
00197500 Midway University
00196000 Spalding University
00200100 Thomas More College
00198700 Transylvania University
00198800 Union College
00196200 University of Cumberlands
00198000 University of Pikeville
Table 9 (continued)
Institution and State FICE Codes
79
Other Independent Institutions77770950 Abundance of Rain Ministries
00195300 Asbury Theological Seminary
77770100 Baptist Seminary of Kentucky
03611300 Brighton Center's Center for Employment Training
15641700 Clear Creek Baptist Bible College
15643500 College of the Scriptures
77770700 Commonwealth Baptist College
77770200 Commonwealth Christian College
00842500 Daymar Learning of Paducah, Inc. d/b/a Daymar College
03885300 Employment Solutions Inc., d/b/a College for Technical Education
77770800 Frontier Christian University
15672700 Frontier Nursing University
77770300 Hopkinsville College of the Bible
15754400 Kentuckianna Bible College
15703000 Kentucky Mountain Bible College
00197100 Lexington Theological Seminary
15723400 Louisville Bible College
00197400 Louisville Presbyterian Theological Seminary
77770900 Metropolitan Christian University
01048905 National College of Kentucky, Inc.
15768700 Simmons College of Kentucky
00198200 Southern Baptist Theological Seminary
00461800 Spencerian College
00461901 Sullivan College of Technology & Design
00461900 Sullivan University
77770600 The Pastors College
Institution and State FICE Codes
Table 9 (continued)
80
Out-of-State Institutions Operating in Kentucky00372600 American National University - Online
00188100 Ashford University - Online
02491100 Beckfield College - Florence
02491101 Beckfield College - Online
00239700 Belhaven University - Online
00370300 Bluefield College - Online
00161600 Boise State University - Online
02108202 Brown Mackie College - Ft. Mitchell
02108201 Brown Mackie College – Louisville – Fern Valley
03267300 Capella University - Online
00638500 Chamberlain College of Nursing - Online
01034500 Cincinnati State Technical and Community College – Erlanger
00303301 College of Mount St. Joseph - Covington
00303300 College of Mount St. Joseph - Hebron
04121500 Columbia Southern University - Online
00473100 Daniel Webster College - Online
00167201 DeVry University - Louisville
00167202 DeVry University - Online
00931304 Draughons Junior College d/b/a Daymar College- Clinton
00931303 Draughons Junior College d/b/a Daymar College - Bowling Green
00147902 Embry-Riddle Aeronautical University - Hebron
00147901 Embry-Riddle Aeronautical University - Louisville
00147900 Embry-Riddle Aeronautical University - Online
02295000 Everest College Phoenix - Online
00153400 Everest University Tampa - Online
00149901 Everest University South Orlando - Online
00304600 Franklin University - Online
03083700 Galen College of Nursing - Louisville
00144400 George Washington University - Online
00144500 Georgetown University - Online
00157900 Georgia Regents University – Online
00107400 Grand Canyon University - Online
04122300 Grantham University - Online
20158400 Harrison College-Online
04074300 Hondros College - Online
00367409 Independence University - Online
00180502 Indiana Institute of Technology - Ft. Wright
00180501 Indiana Institute of Technology - Louisville
00180500 Indiana Institute of Technology - Online
00180700 Indiana State University - Online
00182226 Indiana Wesleyan - Christian Academy of Louisville (CAL)
00182202 Indiana Wesleyan - Elizabethtown - Holiday Inn Express
Table 9 (continued)
Institution and State FICE Codes
81
00182201 Indiana Wesleyan - Elizabethtown- Hampton Inn
00182203 Indiana Wesleyan - Florence - Florence Education Center
00182205 Indiana Wesleyan - Lexington - Lexington Education Center
00182206 Indiana Wesleyan - Louisville - Louisville Education Center
00182208 Indiana Wesleyan - Online
00182227 Indiana Wesleyan University - Radcliff
00991701 Ivy Tech Community College of Indiana
00991700 Ivy Tech Community College of Indiana - Online
03534300 Jones International University - Online
00458600 Kaplan University - Online
02053000 Liberty University - Online
00350201 Lincoln Memorial University - Corbin
00350202 Lincoln Memorial University - Middlesboro
00201600 Loyola University - Louisville
00248200 Maryville University - Online
00172208 McKendree University - Elizabethtown
00172231 McKendree University - Frankfort
00172247 McKendree University - Glasgow
00172212 McKendree University - Louisville
00172204 McKendree University - Paducah
00172202 McKendree University - Radcliff
00172269 McKendree University - Shepherdsville
00172244 McKendree University - University Hospital Louisville
00172206 McKendree University- Online
00229000 Michigan State University - Online
00405700 National American University - Online
00372600 National College - Online
01146000 National University - Online
00407204 Northwood University - Chamberlain
00407203 Northwood University - Fern Valley
00407201 Northwood University - Georgetown
00407202 Northwood University - Lou Ctr
00407205 Northwood University - Online
00182401 Oakland City University - Dixon
00332900 Pennsylvania State University - Online
00136300 Regis University - Online
00205100 Saint Joseph's College of Maine - Online
00220800 Simmons College - Online
00311901 Sinclair Community College
00311900 Sinclair Community College - Online
01303900 South University - Online
00175800 Southern Illinois University - Carbondale
00145902 Strayer University - Lexington
Table 9 (continued)
Institution and State FICE Codes
82
00145903 Strayer University - Louisville
00145901 Strayer University - Florence
00145904 Strayer University - Online
03752400 SUM Bible College and Theological Seminary - Online
00104700 Troy University - Online
01092300 Union Institute & University - Online
00312500 University of Cincinnati - Online
01164400 University of Maryland University College - Online
00251600 University of Missouri - Online
00297400 University of North Carolina at Chapel Hill - Online
02098802 University of Phoenix - Florence
02098801 University of Phoenix - Louisville
02098803 University of Phoenix - Online
00105700 University of South Alabama - Online
00132800 University of Southern California - Online
00353500 Vanderbilt University
00353501 Vanderbilt University - Online
02504200 Walden University - Online
00252101 Webster University - Louisville
00252103 Webster University - Online
00252102 Webster University - Radcliff
01124500 West Virginia School of Osteopathic Medicine
00314401 Xavier University - Ft. Mitchell
00314400 Xavier University - Park Hills
77770400 Midwest Center for Theological Studies
Table 9 (continued)
Institution and State FICE Codes
83
Closed or Inactive Institutions
00260318 Brannon - closed 1992
00197000 Lees College
00198600 Sue Bennett College
00000003 American Justice School of Law
00000004 Bethel College
44624200 College for Technical Education
00000005 Cornell University - Louisville
00157155 Lexington Baptist College
01048903 National College - Danville
01048904 National College - Florence
01048906 National College - Louisville
01048901 National College - Pikeville
01048902 National College - Richmond
77770500 Saint Joseph Hospital
00000006 Southern Christian Bible
00182212 Indiana Wesleyan - Bardstown- Hampton Inn
00182213 Indiana Wesleyan - Elizabethtown - Fairfield Inn & Suites
00182214 Indiana Wesleyan - Florence - Courtyard
00182215 Indiana Wesleyan - Florence - Hotel Ivy
00182216 Indiana Wesleyan - Florence - La Quinta Inn & Suites
00182217 Indiana Wesleyan - Florence - Microtel Inn & Suites
00182218 Indiana Wesleyan - Lexington - Courtyard
00182219 Indiana Wesleyan - Louisville - Bell South
00182210 Indiana Wesleyan - Louisville - Country Inn & Suites
00182220 Indiana Wesleyan - Louisville - Hill Street Baptist Church
00182204 Indiana Wesleyan - Louisville - Hilton Garden Inn - CLOSED
00182211 Indiana Wesleyan - Louisville - Hilton Garden Inn Airport
00182221 Indiana Wesleyan - Louisville - Jamieson Inn South - Airport
00182222 Indiana Wesleyan - Louisville - Marriott East
00182223 Indiana Wesleyan - Louisville - NorthEast Family YMCA
00182224 Indiana Wesleyan - Louisville - Springhill Suites
00182207 Indiana Wesleyan - Shepherdsville - Paroquet Springs Conference Center CLOSED
00182225 Indiana Wesleyan - TARC
00350203 Lincoln Memorial - Cumberland
00242300 Mississippi State - Cumberland
00182403 Oakland City University - Beaver Dam
00182402 Oakland City University - Sebree
00321600 Portland State University
02576200 MidContinent University
00198300 St. Catharine College
00350000 Lee University - Louisville Extension
00931305 Draughons Junior College d/b/a Daymar College - Russellville
00931300 Daymar Learning, Inc. d/b/a Daymar College
00732701 ITT - Lexington
00732702 ITT - Louisville
00732703 ITT - Online
Table 9 (continued)
Institution and State FICE Codes
84
State99999901 Alabama
99999902 Alaska
99999904 Arizona
99999905 Arkansas
99999906 California
99999908 Colorado
99999909 Connecticut
99999910 Delaware
99999911 District of Columbia
99999912 Florida
99999913 Georgia
99999915 Hawaii
99999916 Idaho
99999917 Illinois
99999918 Indiana
99999919 Iowa
99999920 Kansas
99999921 Kentucky
99999922 Louisiana
99999923 Maine
99999924 Maryland
99999925 Massachusetts
99999926 Michigan
99999927 Minnesota
99999928 Mississippi
99999929 Missouri
99999930 Montana
99999931 Nebraska
99999932 Nevada
99999933 New Hampshire
99999934 New Jersey
99999935 New Mexico
99999936 New York
99999937 North Carolina
99999938 North Dakota
99999939 Ohio
99999940 Oklahoma
99999941 Oregon
99999942 Pennsylvania
Institution and State FICE Codes
Table 9 (continued)
85
99999944 Rhode Island
99999945 South Carolina
99999946 South Dakota
99999947 Tennessee
99999948 Texas
99999949 Utah
99999950 Vermont
99999951 Virginia
99999953 Washington
99999954 West Virginia
99999955 Wisconsin
99999956 Wyoming
99999988 U. S. Territory
99999989 Transfers from all foreign institutions
99999990 Transfers from the military
99999991 Online - not licensed in Kentucky
99999992 Multiple states
99999999 Unknown KCTCS Institution
Table 9 (continued)
Institution and State FICE Codes
86
TABLE 10
COURSE LEVEL CODES
Code Level
01 Lower Division 02 Upper Division 07 Graduate 08 Technical
87
TABLE 13-A HIGH SCHOOL CODES
Report using the last four digits of the six-digit high school code published by ACT., Inc.: http://www.act.org/content/act/en/products-and-services/the-act/taking-the-test/high-school-codes-lookup.html If a high school is not found on the list, report using the codes below. Other High Schools Code OTHER ADAIR COUNTY HIGH SCHOOL A001 OTHER ALLEN COUNTY HIGH SCHOOL A003 OTHER ANDERSON COUNTY HIGH SCHOOL A005 OTHER BALLARD COUNTY HIGH SCHOOLA007 OTHER BARREN COUNTY HIGH SCHOOL A009 OTHER BATH COUNTY HIGH SCHOOL A011 OTHER BELL COUNTY HIGH SCHOOL A013 OTHER BOONE COUNTY HIGH SCHOOL A015 OTHER BOURBON COUNTY HIGH SCHOOL A017 OTHER BOYD COUNTY HIGH SCHOOL A019 OTHER BOYLE COUNTY HIGH SCHOOL A021 OTHER BRACKEN COUNTY HIGH SCHOOL A023 OTHER BREATHITT COUNTY HIGH SCHOOL A025 OTHER BRECKINRIDGE COUNTY HIGH SCHOOL A027 OTHER BULLITT COUNTY HIGH SCHOOL A029 OTHER BUTLER COUNTY HIGH SCHOOL A031 OTHER CALDWELL COUNTY HIGH SCHOOL A033 OTHER CALLOWAY COUNTY HIGH SCHOOL A035 OTHER CAMPBELL COUNTY HIGH SCHOOL A037 OTHER CARLISLE COUNTY HIGH SCHOOL A039 OTHER CARROLL COUNTY HIGH SCHOOL A041 OTHER CARTER COUNTY HIGH SCHOOL A043 OTHER CASEY COUNTY HIGH SCHOOL A045 OTHER CHRISTIAN COUNTY HIGH SCHOOL A047 OTHER CLARK COUNTY HIGH SCHOOL A049 OTHER CLAY COUNTY HIGH SCHOOL A051 OTHER CLINTON COUNTY HIGH SCHOOL A053 OTHER CRITTENDEN COUNTY HIGH SCHOOL A055 OTHER CUMBERLAND COUNTY HIGH SCHOOL A057 OTHER DAVIESS COUNTY HIGH SCHOOL A059 OTHER EDMONSON COUNTY HIGH SCHOOL A061 OTHER ELLIOTT COUNTY HIGH SCHOOL A063 OTHER ESTILL COUNTY HIGH SCHOOL A065 OTHER FAYETTE COUNTY HIGH SCHOOL A067 OTHER FLEMING COUNTY HIGH SCHOOL A069 OTHER FLOYD COUNTY HIGH SCHOOL A071 OTHER FRANKLIN COUNTY HIGH SCHOOL A073 OTHER FULTON COUNTY HIGH SCHOOL A075 OTHER GALLATIN COUNTY HIGH SCHOOL A077 OTHER GARRARD COUNTY HIGH SCHOOL A079 OTHER GRANT COUNTY HIGH SCHOOL A081
88
TABLE 13-A HIGH SCHOOL CODES (continued)
Other High Schools Code OTHER GRAVES COUNTY HIGH SCHOOL A083 OTHER GRAYSON COUNTY HIGH SCHOOL A085 OTHER GREEN COUNTY HIGH SCHOOL A087 OTHER GREENUP COUNTY HIGH SCHOOL A089 OTHER HANCOCK COUNTY HIGH SCHOOL A091 OTHER HARDIN COUNTY HIGH SCHOOL A093 OTHER HARLAN COUNTY HIGH SCHOOL A095 OTHER HARRISON COUNTY HIGH SCHOOL A097 OTHER HART COUNTY HIGH SCHOOL A099 OTHER HENDERSON COUNTY HIGH SCHOOL A101 OTHER HENRY COUNTY HIGH SCHOOL A103 OTHER HICKMAN COUNTY HIGH SCHOOL A105 OTHER HOPKINS COUNTY HIGH SCHOOL A107 OTHER JACKSON COUNTY HIGH SCHOOL A109 OTHER JEFFERSON COUNTY HIGH SCHOOL A111 OTHER JESSAMINE COUNTY HIGH SCHOOL A113 OTHER JOHNSON COUNTY HIGH SCHOOL A115 OTHER KENTON COUNTY HIGH SCHOOL A117 OTHER KNOTT COUNTY HIGH SCHOOL A119 OTHER KNOX COUNTY HIGH SCHOOL A121 OTHER LARUE COUNTY HIGH SCHOOL A123 OTHER LAUREL COUNTY HIGH SCHOOL A125 OTHER LAWRENCE COUNTY HIGH SCHOOL A127 OTHER LEE COUNTY HIGH SCHOOL A129 OTHER LESLIE COUNTY HIGH SCHOOL A131 OTHER LETCHER COUNTY HIGH SCHOOL A133 OTHER LEWIS COUNTY HIGH SCHOOL A135 OTHER LINCOLN COUNTY HIGH SCHOOL A137 OTHER LIVINGSTON COUNTY HIGH SCHOOL A139 OTHER LOGAN COUNTY HIGH SCHOOL A141 OTHER LYON COUNTY HIGH SCHOOL A143 OTHER MCCRACKEN COUNTY HIGH SCHOOL A145 OTHER MCCREARY COUNTY HIGH SCHOOL A147 OTHER MCLEAN COUNTY HIGH SCHOOL A149 OTHER MADISON COUNTY HIGH SCHOOL A151 OTHER MAGOFFIN COUNTY HIGH SCHOOL A153 OTHER MARION COUNTY HIGH SCHOOL A155 OTHER MARSHALL COUNTY HIGH SCHOOL A157 OTHER MARTIN COUNTY HIGH SCHOOL A159 OTHER MASON COUNTY HIGH SCHOOL A161 OTHER MEADE COUNTY HIGH SCHOOL A163 OTHER MENIFEE COUNTY HIGH SCHOOL A165 OTHER MERCER COUNTY HIGH SCHOOL A167 OTHER METCALFE COUNTY HIGH SCHOOL A169 OTHER MONROE COUNTY HIGH SCHOOL A171 OTHER MONTGOMERY COUNTY HIGH SCHOOL A173 OTHER MORGAN COUNTY HIGH SCHOOL A175 OTHER MUHLENBERG COUNTY HIGH SCHOOL A177
89
TABLE 13-A HIGH SCHOOL CODES (continued)
Other High Schools Code OTHER NELSON COUNTY HIGH SCHOOL A179 OTHER NICHOLAS COUNTY HIGH SCHOOL A181 OTHER OHIO COUNTY HIGH SCHOOL A183 OTHER OLDHAM COUNTY HIGH SCHOOL A185 OTHER OWEN COUNTY HIGH SCHOOL A187 OTHER OWSLEY COUNTY HIGH SCHOOL A189 OTHER PENDLETON COUNTY HIGH SCHOOL A191 OTHER PERRY COUNTY HIGH SCHOOL A193 OTHER PIKE COUNTY HIGH SCHOOL A195 OTHER POWELL COUNTY HIGH SCHOOL A197 OTHER PULASKI COUNTY HIGH SCHOOL A199 OTHER ROBERTSON COUNTY HIGH SCHOOL A201 OTHER ROCKCASTLE COUNTY HIGH SCHOOL A203 OTHER ROWAN COUNTY HIGH SCHOOL A205 OTHER RUSSELL COUNTY HIGH SCHOOL A207 OTHER SCOTT COUNTY HIGH SCHOOL A209 OTHER SHELBY COUNTY HIGH SCHOOL A211 OTHER SIMPSON COUNTY HIGH SCHOOL A213 OTHER SPENCER COUNTY HIGH SCHOOL A215 OTHER TAYLOR COUNTY HIGH SCHOOL A217 OTHER TODD COUNTY HIGH SCHOOL A219 OTHER TRIGG COUNTY HIGH SCHOOL A221 OTHER TRIMBLE COUNTY HIGH SCHOOL A223 OTHER UNION COUNTY HIGH SCHOOL A225 OTHER WARREN COUNTY HIGH SCHOOL A227 OTHER WASHINGTON COUNTY HIGH SCHOOL A229 OTHER WAYNE COUNTY HIGH SCHOOL A231 OTHER WEBSTER COUNTY HIGH SCHOOL A233 OTHER WHITLEY COUNTY HIGH SCHOOL A235 OTHER WOLFE COUNTY HIGH SCHOOL A237 OTHER WOODFORD COUNTY HIGH SCHOOL A239 GED CERTIFICATE B121 NON-HIGH SCHOOL GRADUATE OR NON-GED B122 HOME SCHOOLED B123 OUT-OF-STATE HIGH SCHOOL B200
90
TABLE 13-C
CLOSED HIGH SCHOOL CODES – ALPHABETICAL ORDER
High School Name Code AHRENS NIGHT SCHOOL 1625 AHRENS TRADE SCHOOL 1630 ALL SAINTS HIGH SCHOOL (London) 0502 ALL SAINTS PREP ACADEMY 1506 ALLIANCE CHRISTIAN ACADEMY 1507 ALVATON HIGH SCHOOL 0030 ANGELA MERICI HIGH SCHOOL 1508 ANNVILLE INSTITUTE 0040 AUBURN HIGH SCHOOL 0073 BEREAN CHRISTIAN ACADEMY 2034 BETTER WAY CHRISTIAN ACADEMY 2307 BLUEGRASS CHRISTIAN SCHOOL 1518 BREMEN HIGH SCHOOL 0280 BURNSIDE HIGH SCHOOL 0335 CALVARY CHRISTIAN ACADEMY (Letcher) 1402 CALVARY HOLINESS CHRISTIAN ACADEMY (Brooks) 0299 CALVARY TEMPLE CHRISTIAN SCHOOL (Lovely) 1639 CAMARGO HIGH SCHOOL 1890 CANEYVILLE HIGH SCHOOL 0395 CARR CREEK HIGH SCHOOL 0415 CARTER HIGH SCHOOL 0425 CENTRAL CHRISTIAN SCHOOL 0146 CENTRAL CITY HIGH SCHOOL (NOW MUHLENBERG NORTH H.S.) 0455 CENTRAL KENTUCKY TREATMENT CENTER 1522 CHANDLERS HIGH SCHOOL 0075 CHAPEL PRAISE CHRISTIAN ACADEMY (Falmouth) 0792 CHILDREN'S TREATMENT SERV SCHOOL 1524 CHRISTIAN LIFE ACADEMY 1206 CLARKSON HIGH SCHOOL 0465 COMMUNITY CHRISTIAN SCHOOL 2296 CORNERSTONE CHRISTIAN ACADEMY 0274 CREATIVE EDUCATION CENTER 0121 CUBA HIGH SCHOOL 1725 CUMBERLAND HIGH SCHOOL 0610 DORTON HIGH SCHOOL (now SHELBY VALLEY HIGH SCHOOL) 0675 DOVE CHRISTIAN ACADEMY (Radcliff) 2268 DRAKESBORO CONSOLIDATED HIGH SCHOOL 0685 DURRETT HIGH SCHOOL 1527 EARLINGTON HIGH SCHOOL 0705 EASTWOOD TRADE SCHOOL NOW: ACADEMY FOR INDIVIDUAL EXCELLENCE 0724 ELKHORN CITY HIGH SCHOOL 0745 EMERSON HIGH SCHOOL 1521 EMMANUEL HARVESTER SCHOOL 1531 EUBANK HIGH SCHOOL 0775 EVARTS HIGH SCHOOL 0780 EZEL HIGH SCHOOL 0785
91
TABLE 13-C
CLOSED HIGH SCHOOL CODES – ALPHABETICAL ORDER (continued)
High School Name Code FAIRVIEW CHRISTIAN ACADEMY 2711 FAITH ACADEMY CHRISTIAN SCHOOL (Maysville) 1753 FAITH CHRISTIAN ACADEMY (Cox’s Creek) 0127 FAITH TEMPLE CHRISTIAN HIGH SCHOOL 1536 FAMILIES FOR CHRIST CHRISTIAN ACADEMY (Louisville) 1634 FANCY FARM HIGH SCHOOL 0795 FARMDALE CHRISTIAN SCHOOL 1526 FARMINGTON HIGH SCHOOL 0800 FAYETTE COUNTY HIGH SCHOOL 1422 FEDERAL CORRECTIONAL INSTITUTE 0064 FEDS CREEK HIGH SCHOOL 0805 FERGUSON HIGH SCHOOL 0810 FIRST AMERICAN CHRISTIAN ACADEMY 1529 FIRST CHURCH OF GOD ACADEMY 1208 FLEMING-NEON HIGH SCHOOL 0825 FORDSVILLE HIGH SCHOOL 0840 FOUNDATION CHRISTIAN LIVING SCHOOL (Louisville) 0787 FREDONIA HIGH SCHOOL 0925 FREEDOM BAPTIST ACADEMY (Pikeville) 2165 FREEDOM CHRISTIAN ACADEMY (Mt. Sterling) 2071 GAMALIEL CONSOLIDATED HIGH SCHOOL 0950 GEORGETOWN HIGH SCHOOL 0970 GETHSEMANE CHRISTIAN HIGH SCHOOL 1532 GLEN LILY CHRISTIAN ACADEMY (Munfordville) 0400 GRACE CHRISTIAN ACADEMY (Irvine) 1267 GRACE FELLOWSHIP CHRISTIAN ACADEMY (Lexington) 1423 GRAHAM HIGH SCHOOL 1000 GREENVILLE HIGH SCHOOL(MIDDLE SCHOOL-1990) 1030 GREENWOOD HIGH SCHOOL 0292 HARRODSBURG HIGH SCHOOL 1075 HARVEST CHRISTIAN ACADEMY (Lexington) 1424 HAZEL GREEN ACADEMY 1125 HENDERSON CITY HIGH SCHOOL 1145 HENDERSON SETTLEMENT HIGH SCHOOL 0875 HERITAGE ADVANCED TRAINING INSTITUTE 1538 HERITAGE CHRISTIAN ACADEMY 2549 HIGH STREET HIGH SCHOOL 0260 HIGHLANDS PREPARATORY SCHOOL 2264 HOLY FAMILY HIGH SCHOOL 0065 HOPKINS COUNTY CENTRAL HIGH SCHOOL 1673 HUGHES KIRK HIGH SCHOOL 0170 IMMACULATE CONCEPTION HIGH SCHOOL 1100 IMMANUEL LUTHERAN HIGH SCHOOL 1542 IRVINE HIGH SCHOOL 1270 JAMES A. CAWOOD HIGH SCHOOL 1067 JEWISH COMMUNITY CENTER 1544 JOHNS CREEK HIGH SCHOOL NOW: PIKE COUNTY 2170 CENTRAL HIGH SCHOOL
92
TABLE 13-C
CLOSED HIGH SCHOOL CODES – ALPHABETICAL ORDER (continued)
High School Name Code JOHNSON BRECKINRIDGE HIGH SCHOOL 1539 KENTON CENTRAL ALTERNATIVE 2140 KENTUCKY CHILDREN'S HOME RESIDENCE 1552 KENTUCKY YOUTH ACADEMY HIGH SCHOOL (Ashcamp) 0068 KINGDOM COME SETTLEMENT HIGH SCHOOL 1470 KNOTT COUNTY HIGH SCHOOL 2210 LA SALLETTE ACADEMY 0560 LAKELAND CHRISTIAN ACADEMY 0353 LAUREL HILL CHRISTIAN ACADEMY 0722 LEATHERWOOD HIGH SCHOOL 1360 LETCHER HIGH SCHOOL 1403 LEWISBURG HIGH SCHOOL 1405 LIBERTY HIGH SCHOOL 1450 LIFE CHRISTIAN ACADEMY (Madisonville) 1671 LIGHTHOUSE CHRISTIAN ACADEMY (Dayton) 0668 LINCOLN GRANT HIGH SCHOOL 0565 LONE JACK HIGH SCHOOL 0870 LONGVIEW CHRISTIAN ACADEMY 0158 LOUISVILLE COVENANT SCHOOL 1571 LOUISVILLE URBAN VOCATIONAL CENTER (now RICE AUDUBON) 1551 LOWES HIGH SCHOOL 1638 LYNCH CHRISTIAN ACADEMY 1654 LYNCH HIGH SCHOOL 1655 LYNN GROVE HIGH SCHOOL 1665 LYNWOOD HIGH SCHOOL 1582 MADISON HIGH SCHOOL 2279 MADISONVILLE CHRISTIAN SCHOOL 1672 MAGOFFIN BAPTIST INSTITUTE 1880 MAJESTY CHRISTIAN SCHOOL (Owensboro) (was GOOD SHEPHERD) 2042 MARGARET HALL SCHOOL 2595 MARION CHURCH OF GOD CHRISTIAN SCHOOL 1702 MARTIN HIGH SCHOOL 1715 MAYKING CHRISTIAN SCHOOL 1742 MAYSVILLE AREA VOCATIONAL EDUCATION 1747 MAYSVILLE HIGH SCHOOL 1750 MAYTOWN HIGH SCHOOL 1345 MCDOWELL CONSOLIDATED HIGH SCHOOL NOW: SOUTH FLOYD HIGH SCHOOL 1770 MCVEIGH CHRISTIAN SCHOOL 1790 MILLARD HIGH SCHOOL 1130 MILLCREEK TECHNICAL CENTER 1583 MILLERSBURG MILITARY ACADEMY 1830 MINERVA HIGH SCHOOL 1835 MOUNTAIN CHRISTIAN ACADEMY 1717 MT ST JOSEPH ACADEMY 1695 MT STERLING HIGH SCHOOL 1905
93
TABLE 13-C
CLOSED HIGH SCHOOL CODES – ALPHABETICAL ORDER (continued)
High School Name Code MULLINS HIGH SCHOOL 2173 NANCY HIGH SCHOOL 1940 NEW BEGINNINGS CHRISTIAN ACADEMY (Morehead) 1852 NEW COVENANT ACADEMY 1436 NEW LIFE CHRISTIAN SCHOOL (Carrollton) 0422 NEWPORT CHRISTIAN ACADEMY 1974 NINTH & O CHRISTIAN SCHOOL 1588 NORTON ACADEMY 1458 NORWOOD CHRISTIAN ACADEMY (Somerset) 2454 OLMSTEAD HIGH SCHOOL 2025 ORCHARD STREET CHRISTIAN SCHOOL 0756 ORMSBY VILLAGE SCHOOL 0035 OUR LADY HIGHLANDS HIGH SCHOOL 0860 OUR LADY PROVIDENCE ACADEMY 1970 OWENSBORO CHRISTIAN ACADEMY 2046 PADUCAH CHRISTIAN ACADEMY 0236 PHELPS CHRISTIAN ACADEMY 2159 PINE KNOTT HIGH SCHOOL 2190 PIONEER CHRISTIAN ACADEMY (Sidney) 2418 POTTER ORPHAN HOME/SCHOOL 0261 RALPH BUNCHE HIGH SCHOOL 0985 REVELATION BAPTIST ACADEMY 1442 RICE AUDUBON SCHOOL 1551 RIVERVIEW HIGH SCHOOL 1165 ROSENWALD HIGH SCHOOL 1680 SAINT CAMILLUS ACADEMY 0515 SAINT JOHN EVANGELIST HIGH SCHOOL 2100 SAINT MARY’S COLLEGE HIGH SCHOOL 2345 SAINT ROMUALD HIGH SCHOOL 1055 SAINT THOMAS HIGH SCHOOL 0865 SCIENCE HILL CHRISTIAN ACADEMY 2371 SCOTTSVILLE HIGH SCHOOL 2385 SEDALIA HIGH SCHOOL 2395 SHELBYVILLE HIGH SCHOOL 2405 SHIVELY CHRISTIAN SCHOOL 1616 SHOPVILLE HIGH SCHOOL 2415 SOUTH HOPKINS HIGH SCHOOL 2000 SOUTH LOUISVILLE CHRISTIAN 1619 SOUTHLAND CHRISTIAN SCHOOL 2097 SOUTHWESTERN CHRISTIAN SCHOOL 1621 STUART HIGH SCHOOL 2578 SYMSONIA HIGH SCHOOL 2530 TABERNACLE CHRISTIAN HIGH SCHOOL NOW: NEW HOPE CHRISTIAN ACADEMY (Midway) 1826 THOMAS JEFFERSON HIGH SCHOOL 1633 TOLLESBORO HIGH SCHOOL 2540
94
TABLE 13-C
CLOSED HIGH SCHOOL CODES – ALPHABETICAL ORDER (continued)
High School Name Code TRAINING SCHOOL – WKU 0250 TRINITY CHRISTIAN ACADEMY (Auburn) 0078 TURKEY CREEK CHRISTIAN ACADEMY 2550 UNITED CHRISTIAN ACADEMY (LaGrange) 0320 UNITED PENTECOSTAL CHURCH ACADEMY 1445 UNIVERSITY BRECKINRIDGE SCHOOL 1850 VICTORY BAPTIST SCHOOL (Florence) 0839 VIRGIE HIGH SCHOOL (MIDDLE SCHOOL 1990) 2615 WAYLAND HIGH SCHOOL 2655 WEST HARDIN HIGH SCHOOL (MIDDLE SCHOOL-1990) 2508 WESTERN ANDERSON HIGH SCHOOL 2430 WESTPORT ROAD HIGH SCHOOL 1637 WHEELWRIGHT HIGH SCHOOL 2680 WHITESBURG HIGH SCHOOL 2695 WILLISBURG HIGH SCHOOL 2730 WINCHESTER CHRISTIAN ACADEMY 2754 WINGO HIGH SCHOOL 2760 WOERMER METROPOLITAN SCHOOL 1557 WOODBRIDGE ACADEMY 1413 WOODLAND HILLS CHRISTIAN SCHOOL 1072
95
TABLE 15
LEVEL OF DEGREE AND
DECLARED MAJOR AND PROGRAM PREFIX CODES
Code Declared Major or Program Prefix
A Associate B Baccalaureate
I Diploma < 1 year J Diploma 1-2 years K Diploma 2-4 years O Doctor’s Degree – Other P Doctor’s Degree – Professional Practice D Doctor’s Degree – Research/Scholarship H House Staff M Master’s N Nondegree U Not Designated, Undecided, Undeclared T Post-Baccalaureate Certificate V Post-Master’s Certificate W Post-Doctor’s Degree Professional Practice Certificate S Specialist F Training (enrollment only) C Undergraduate Certificate < 1 year E Undergraduate Certificate 1-2 years G Undergraduate Certificate 2-4 years
96
TABLE 16-A CLASSIFICATION OF INSTRUCTIONAL PROGRAMS (CIP) CODES
(To be used in reporting Course Inventory) 01. Agriculture, Agriculture Operations, and Related Sciences03. Natural Resources and Conservation04. Architecture and Related Services05. Area, Ethnic, Cultural and Gender Studies09. Communications, Journalism, and Related Programs10. Communications Technologies/Technicians and Support Services11. Computer and Information Sciences and Support Services12. Personal and Culinary Services13. Education14. Engineering15. Engineering- Technologies/Technicians16. Foreign Languages, Literatures, and Linguistics19. Family and Consumer Sciences/Human Sciences22. Legal Professions and Studies23. English Language and Literature/Letters24. Liberal Arts and Sciences, General Studies, and Humanities25. Library Science26. Biological and Biomedical Sciences27. Mathematics and Statistics29. Military Technologies30. Multi/Interdisciplinary Studies31. Parks, Recreation, Leisure, and Fitness Studies32. Basic Skills33. Citizenship Activities34. Health-Related Knowledge and Skills35. Interpersonal and Social Skills36. Leisure and Recreational Activities37. Personal Awareness and Self-Improvement38. Philosophy and Religious Studies39. Theology and Religious Vocations40. Physical Sciences41. Science Technologies/Technicians42. Psychology43. Security and Protective Services44. Public Administration and Social Service Professions45. Social Sciences46. Construction Trades47. Mechanics and Repair Technologies/Technicians48. Precision Production49. Transportation and Materials Moving50. Visual and Performing Arts51. Health Professions and Related Clinical Sciences52. Business, Management, Marketing, and Related Support Services54. History60. Dental, Medical, and Veterinary Residency Programs
97
TABLE 16-B UNDECLARED AND NONDEGREE CODES
Code Program Description 00.0000 Not Designated/Undecided/Undeclared 90.0000 Nondegree
98
TABLE 17
PROGRAMS AND DEGREE DESIGNATIONS
The Registry of Degree Programs is housed at the Kentucky Council on Postsecondary Education (CPE) and is updated when a new program is approved by the Council or the status of a current program changes. This allows for a comprehensive public view of all programs offered by postsecondary institutions in the state. With the Program Modification System, institutions may request certain changes be made to the inventory, which are then reviewed by Council staff. The Program Modification System can be found in KPEDS. When logged into KPEDS, select “Program Management”; then select “Program Inventory” then select your institution from the CIP drop down box for a complete list of your institution’s programs which can be exported to an Excel spreadsheet or a word document.
https://kpeds.ky.gov/login.aspx
99
TABLE 26
SUBJECT CODES FOR DEVELOPMENTAL AND SUPPLEMENTAL COURSES
Code Course
0 Developmental/Supplemental/Remedial, Learning Skills/Other – Remedial courses not included in remedial categories 1, 2, 3, or 4.
1 Developmental/Supplemental/Remedial – English: Course to prepare students for college-level study in English.
2 Developmental/Supplemental/Remedial – Mathematics: Course to prepare students for college-level study in mathematics.
3 Developmental/Supplemental/Remedial – Science: Course to prepare students for college-level study in science.
4 Developmental/Supplemental/Remedial – Reading: Course to prepare students for college-level study.
100
TABLE 28
REGIONAL POSTSECONDARY EDUCATION CENTERS
Code Center
21 South East Regional Postsecondary Education Center London, Corbin, and Somerset
22 Southern Regional Postsecondary Education Center Glasgow
23 Central Regional Postsecondary Education Center Elizabethtown
24 North East Regional Postsecondary Education Center Prestonsburg
25 West Regional Postsecondary Education Center Hopkinsville
26 South Central Regional Postsecondary Education Center Albany
27 University Center of the Mountains
101
Code State ZIP
001 KY 40356
001 KY002 KY003 KY 40165004005006 KY 40010007008 KY 40014009 KY010011012013014015016017 KY 40217018 KY 40207019 KY 40216020 KY 40213021 KY 40118022 KY 40208023 KY 40202024 KY 40245025 KY 40205026 KY 40258027 KY 40206028 KY 40228029 KY 40228030 KY 40291031 Ireland032 Argentina033 Australia034 Flynn Building Louisville KY 40218035 Metroversity, University of Louisville036 Metroversity, JCTC037 United Kingdom038 Czech Republic039 Costa Rica040 Austria041 China042 Ecuador043 France044 Japan045 Spain046 Sweden047 Switzerland048 Hong Kong049 India050 Metroversity, Indiana University Southeast051 Buckner Elementary School
Brown SchoolChristian Academy of LouisvilleAssumption High SchoolPleasure Ridge Park High SchoolSacred Heart AcademyMercy High SchoolMoore High SchoolFern Creek High School Louisville
Chinese University of Hong Kong
St. Xavier High SchoolTrinity High SchoolHoly Cross High SchoolLouisville Male High SchoolFairdale High SchoolDuPont Manual High School
Floyd Central High SchoolOldham County High SchoolOur Lady of Providence High SchoolSouth Oldham High SchoolSpencer County High SchoolCurtin UniversityUniversity San FranciscoYokohama National UniversityUniversity of Salamanca
Bellarmine University
Ashland AshlandLexington LexingtonBullitt Central High School ShepherdsvilleJeffersonville High School
Name City
Asbury University
Jessamine Co. Career Technology Center Nicholasville
Table 29
Off-Campus Site Codes
Alice Lloyd College
None
LouisvilleLouisvilleLouisvilleLouisvilleLouisvilleLouisvilleLouisvilleLouisvilleLouisvilleLouisvilleShivelyLouisvilleLouisville
Buckner
TaylorsvilleCrestwood
102
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College052 Bullitt County Board of Education053 Byck Elementary School054 Camden Station Elementary School055 Carroll County Board of Education056 Carroll County Middle School057 Cartmell Elementary School058 Cochrane Elementary School059 Coleridge Taylor Elementary School060 Coral Ridge Elementary School061 Crums Lane Elementary School062 Eisenhower Elementary School063 Engelhard Elementary School064 Fern Creek Elementary School065 Hawthorne Elementary School066 Indian Trail Elementary School067 Jeffersontown Elementary School068 Johnsontown Road Elementary School069 Kenwood Station Elementary School070 Kerrick Elementary School071 Maupin Elementary School072 McFerran Elementary School073 Middletown Elementary School074 Minors Lane Elementary School075 North Oldham Middle School076 Norton Elementary School077 Okolona Elementary School078 Portland Elementary School079 Price Elementary School080 Rangeland Elementary School081 Roby Elementary School082 Rutherford Elementary School083 Sanders Elementary School084 Shacklette Elementary School085 Shepherdsville Elementary School086 Smyrna Elementary School087 Stonestreet Elementary School088 Tully Elementary School089 Wellington Elementary School090 Cuba091 Guatemala092 Italy093 Mexico094 Morocco095 New Zealand096 Peru097 Slavic Europe (Ukraine/Poland)098 South Africa099 Germany100 Netherlands101 Atkinson Elementary School102 Bates Elementary School103 Bloom Elementary School104 Blue Lick Elementary School
103
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College105 Breckenridge-Franklin Elementary School106 Camp Taylor Elementary School107 Cartmell Intermediate School108 Chenoweth Elementary School109 Dixie Elementary School110 Gutermuth Elementary School111 Lowe Elementary School112 Roosevelt-Perry Elementary School113 Schaffner Elementary School114 Zachary Taylor Elementary School
Berea College
None
104
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001 KY002 KY003 KY004 KY005 KY006007 TN008 KY009 TN010 KY011 KY012013014015 IN016017 IN018 KY019 KY020 KY021 KY022 KY023024 Owensboro Catholic High School Owensboro KY
001002003004005006007008009010 KY011012013014015016017 KY018019020 KY021 KY022023 KY024025026027028029030031
BrazilAlbanyCumberland County High SchoolFranklin County High School
Danville High SchoolFt. MitchellLake Cumberland Head Start, JamestownLebanon Baptist ChurchLexingtonLincoln County High SchoolMeade County High SchoolMetcalfe County High SchoolMonroe County High School
FlorenceCasey County High SchoolOldham County Vocational SchoolTaylor County High School Distance LearningBowling Green CampusBoyle County High SchoolBreckinridge County High SchoolCampbellsville High SchoolCaverna High School
Marion Adjustment CenterMarion County High SchoolRussell County High SchoolTaylor County High SchoolGreen County High SchoolSt. Matthews Baptist Church – Louisville CenterLarue County High School
MadisonvilleCentral CityMurrayPrincetonFerdinand
Campbellsville University
Bell County Forestry CampFruit of the Loom
Jasper JasperNewbergh NewberghEvansville EvansvilleMorganfield Morganfield
Washington
NashvillePaducahFranklinWhitesvilleAurora
HendersonHopkinsvilleHuntingburgKnoxvilleMayfield
Lexington
JamestownFt. Mitchell
Campbellsville
Florence
FerdinandPrincetonMurrayCentral CityMadisonville
AuroraWhitesvilleFranklinPaducahNashville
Washington
MayfieldKnoxvilleHuntingburgHopkinsvilleHenderson
Brescia University
Bowling Green Bowling GreenGreenville GreenvilleHardinsburg Hardinsburg
105
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College032033034035036037038039040041 KY042 KY043044 KY045046 KY047 KY048 KY049 KY050051052053054 KY055 KY056057 Edmonson County High School058059 North Hardin High School
061 Adair County High School Columbia KY062 Harrodsburg Education Center063 Ephraim McDowell Medical Center (Gilcher
Building)
064 Christian Academy of Louisville
065 Elizabethtown High School
066 Pleasure Ridge Park HS
067 Somerset Christian School
068 Pleasant Grove Baptist Church
069 Noe Education Center
070 Louisville Site
071 Ballard High School Louisville KY072 Bethlehem High School Bardstown KY073 Bowling Green Christian High School Bowling Green KY074 Fern Creek Traditional High School Louisville KY075 Garrard County High School Lancaster KY076 DuPont Manual High School Louisville KY077 Pleasure Ridge Park High School Louisville KY078 Larry A Ryle High School Union KY079 Southwestern High School080 Casey County Education Center081 Wayne County High School082 Boyle County High School
Louisville Center LouisvilleWhitefield Academy
Elizabethtown CTCElizabethtownFrankfort Christian AcademyHodgenville CenterSpencer County High SchoolInternational StudiesWhitfield Christian AcademyNorth Hardin High SchoolElizabethtown-Severns Valley
Washington County High SchoolJapanLincoln County High SchoolSomerset Community CollegeElizabethtown Community and Technical CollegeFrankfort Christian Academy Jacob’s Grove Baptist ChurchBurgin IndependentClear Creek Baptist Bible College
Hart County High SchoolBUKCentral Hardin High SchoolMercer County High SchoolAllen County High School
Elizabethtown
HodgenvilleFrankfortElizabethtownElizabethtown
Burgin
FrankfortElizabethtown
106
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001002003004005006007008009010011 DC012013 Consortium Universities
EcuadorMeridaYamaguchiConsortium Universities - ChinaReading UniversityConsortium Universities - Northern IrelandConsortium Universities - SpainConsortium Universities - Washington, DCConsortium Universities
StrasbourgLondonLondon
Centre College
Budapest
Washington
YamaguchiMeridaEcuadorBudapestStrasbourg
107
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001002003004005006007008009010011012013014015016017018019020021022023024031032033034035036 Brazil037 Costa Rica038 Italy039 Kenya040 Spain041 United Kingdom042 France
001 KY 41143
001002003004 KY005 KY006 KY007 KY008 KY009 KY
LaGrangeLexington LexingtonSomerset SomersetJackson JacksonPrestonsburg Prestonsburg
Lexington Christian HighWright Elementary SchoolLexington Catholic High SchoolScott County High SchoolKTLNRobert Williams Cultural CenterSandersville Elementary SchoolJulius Marks Elementary School
Crawford Middle SchoolMidway CollegeOwen County Middle SchoolMartin Luther King AcademyMillcreek Elementary SchoolWinburn Middle SchoolSecond Street Elementary SchoolHarrison County Middle SchoolToyota Motor Manufacturing Plant
Western Hills High SchoolWoodford County Community Educ. CenterGrant County High SchoolUniversity of KentuckyFayette County Central OfficeFayette County Professional CenterTates Creek High SchoolBondurant Middle SchoolJessie Clark Middle School
Georgetown College
Harrison County High SchoolHenry Clay High SchoolScott County Middle School
Kentucky Christian University
East Carter High School Grayson
Lindsey Wilson College
Blackburn Correctional ComplexNorthpoint Training CenterScottsville Scottsville
Kentucky Wesleyan College
None
Burgin BurginLaGrange
108
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
010 KY011 KY012 KY013 KY014 WV015 VA016 VA017 KY 41701018 KY019 KY 40202020021022 KY023 KY024 OH025026 KY027 KY028 KY029 KY030 WV031 VA 24382032 TN 37066033 KY 42241034 KY 42431035 KY 42420036 KY 40422037 PA 45223038 PA 45133039 KY 40741040 KY 40160041 VA 24219042 VA 24641043 KY 41056044 WV 25697045 KY 42701046 KY 41101047 KY 40823048 KY 42001049 KY 42501050 KY 41652051 KY 42642052 KY 42164053 KY 40503054 Gateway Community & Technical College Florence KY 41042055 Jefferson Community and Technical College Shelbyville KY 40065056 St. Mark's Campus
Lindsey Wilson Scottsville Campus ScottsvilleBluegrass Community & Technical College Lexington
Maysville Community & Technical CollegeSouthern West Virginia Community & Technical - Logan Elizabethtown Community and Technical CollegeAshland Community & Technical CollegeSoutheast Community & Technical CollegeWest Kentucky Community & Technical College - Paducah Somerset Community CollegeBig Sandy Community & Technical CollegeCharlene Harris Adult Education Center - Russell County
Madisonville Community CollegeHenderson Community College Bluegrass Community & Technical CollegeCincinnati State Technical and Community CollegeSouthern State Community CollegeSomerset Community College - London CampusThe Challenger Learning Center - Radcliff CampusMountain Empire Community CollegeSouthwest Virginia Community College - Richlands Campus
Cincinnati State Tech.DanvilleHendersonHopkinsvilleMadisonvilleWytheville, VirginiaWytheville Community CollegeVolunteer State Community CollegeHopkinsville Community College
Southwest VirginiaHazard Community and Technical CollegeCumberland CountyJefferson Community and Technical College
LondonRussell SpringsSouthern State – Hillsboro, Ohio
Harlan HarlanAlbany Albany
Lindsey Wilson College (continued)
AshlandMaysvilleLogan, West VirginiaMt. Empire, Virginia
Russell SpringsPrestonburgSomersetPaducahCumberlandAshlandElizabethtownMount GayMaysvilleRichalandsBig Stone GapRadcliffLondonHillsboroCincinnatiDanvilleHendersonMadisonvilleHopkinsvilleGallatinWythevilleWythevilleMadisonvilleHopkinsvilleHendersonDanville
HillsboroRussell SpringsLondon
Louisville
Hazard
Mt. EmpireLoganMaysvilleAshland
109
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001 KY002 KY003004005 KY 41056006007 KY008 KY 42501009010 KY 40502011 KY 40202012 KY013 KY014 KY 41031015016 KY017 KY018 KY 40383019 KY 40324020 WV021 KY022 KY 40324023 KY 40504024 KY025 KY 40601026 KY 40741027 KY 40823028 KY 40509029 KY030 KY031 KY032 KY033 KY034 KY 40447035 KY 40504036 KY 41701037 Osram Sylvania Plant Versailles KY 40383038 University of Kentucky Lexington KY
001 Southeast Ky Community & Technical College Cumberland KY002 Southeast Ky Community & Technical College Middlesboro KY003 Southeast Ky Community & Technical College Whitesburg KY004 Big Sandy Community & Technical College Prestonsburg KY005 Big Sandy Community & Tech College - Mayo Paintsville KY006 Big Sandy Community & Technical College Pikeville KY007 Hazard Community & Technical College Hazard KY008 Hazard Community & Technical College Hindman KY009 Carter County at Carter County Board of Education010 Floyd County at Allen Central High School011 Johnson County at Johnson Central High School012 Perry County at Perry Central High School
Harlan Appalachian Regional HospitalMidway College - RadcliffMidway School of Pharmacy, PaintsvilleJackson County Area Technology Center McKeeLexington Police Department LexingtonHazard Community College Hazard
Scott County High SchoolSt. Joseph Hospital, LexingtonSullivan University, LouisvilleFrankfort Regional Medical CenterLondonSoutheast Ky. CTC, WhitesburgMidway Campus - LexingtonLexington Theological SeminaryBoone National Guard Armory, Frankfort
Hazard-Appalachian Regional HospitalCynthiana Licking Valley CenterSoutheast Community CollegeCarroltonMcKeeWoodford County High SchoolToyotaWilliamson, WestVirginiaHopkinsville
Legislative Research CommissionMaysville Community CollegeThree M CorporationLexington Community CollegeSomerset Community CollegeNew HorizonsVeterans HospitalJefferson Community CollegePrestonsburg Community College
Midway College
Ephraim McDowell Hospital Annex (Danville) DanvilleUPS, Lexington LexingtonCabinet for Human Resources
PaintsvilleRadcliffHarlan
University of Pikeville
FrankfortLexingtonLexingtonCumberlandLondonFrankfortLouisvilleLexingtonGeorgetownHopkinsvilleWilliamsonGeorgetownVersaillesMcKeeCarrolton
CynthianaHazardPrestonsburgLouisvilleLexington
SomersetLexington
Maysville
110
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001002003004 KY005006007008009 KY010011 Eastern High School012 Ballard High School013 DeSales High School
OptionCare Building, Radcliff RadcliffBallard High School
Bardstown
Spalding University
AllentownExecutive InnNorthern Kentucky UniversityBardstownUnited CatalystUPSShelby CampusHoly Rosary
111
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001002 OH003 KY004 OH005006 KY 41001007 KY 41001008 KY 41011009 KY 41017010 PA 45205011 KY 41075012 KY 41015013 PA 45224014 PA 45211015 KY 41071016 KY 41011017 KY 41015018 KY 41051019 IN 47001020 KY 41017021 KY 41094022 KY 41011023 KY 41017024 Consortium Multiple Sites025 Boone County High School Hebron KY 41048026 Connor High School Hebron KY 41048027 Citigroup028 Randall K. Cooper High School029 St. Henry High School030 Yealey Elementary
Covington Catholic High School CovingtonBeechwood High School Ft. Mitchell
Transylvania University
None
Mother of Mercy High SchoolNewport Central Catholic High SchoolNotre Dame High SchoolScott High SchoolSimon Kenton High SchoolSouth Dearborn High SchoolVilla Madonna High SchoolWalton-Verona High School Walton
Biology Field StationBishop Brossart High SchoolCampbell County High SchoolCovington Latin High SchoolDixie Heights High SchoolElder High SchoolHighlands High SchoolHoly Cross High SchoolMcAuley High School
Thomas More College
AT&TProvidence Hospital, CincinnatiUrban Learning Center, CovingtonBlue Ash Learning Center, Cincinnati
Villa HillsAuroraIndependenceTaylor MillPark HillsNewportCincinnatiCincinnatiCovingtonFt. ThomasCincinnatiCrestview HillsCovingtonAlexandriaAlexandria
CincinnatiCovingtonCincinnati
112
Code State ZIPName City
Table 29
Off-Campus Site Codes
Alice Lloyd College
001 KY 40701002003004 KY 40447005 KY 40831006 KY 41749007 KY 40701008 KY 40962009 KY 42647010 KY 40965011 KY 42633012 KY 41701013 KY 40741014 KY 40701015 KY 40831016017018 KY 41465019020 TN021 KY 40475022 KY 41501023 KY 40965024 TN025 KY 41465026 KY 41465027 TN028 KY029 KY030 Southwest High School Somerset KY031 Wynn Habersham Elem. (only used fall 2012) Duff TN032 Somerset Community College, Laurel Campus033 Camp Creek Elementary School- Greenville, Tennessee Greenville, TN
001 KY002003 Florence Florence KY 41042
Southeast Kentucky Community and Tech College
SalyersvilleSt. Clair Elementary School, Rogersville, Tennessee RogersvilleSouthern Elementary, Somerset SomersetHunter Hills Elementary, Corbin Corbin
University of the Cumberlands
Somerset Community College – London London
Salyersville High SchoolPulaski County Middle SchoolSullivan South H. S., Kingsport, TennesseeMLSC – EKU, RichmondPike County High SchoolKCTCS – MiddlesboroWest Pines Elementary – Greenville, TennesseeMagoffin Middle SchoolMagoffin County High School
McCreary Central High SchoolMiddlesboro Senior High SchoolMonticelloHazard High SchoolBennett Center, LondonOak Grove ElementaryHarlan High SchoolPerry County High SchoolCampbell County, Tennessee
Faith Assembly of God ChurchJackson County Middle School McKeeJames A. Cawood High School HarlanLeslie County High SchoolLynn Camp High SchoolManchester Elementary School
Union College
Corbin Middle School CorbinCumberland Valley Occupational Health Center
SalyersvilleGreenvilleMiddlesboroPikevilleRichmondKingsport
Salyersville
HarlanCorbinLondonHazardMonticelloMiddlesboroStearnsManchesterCorbinHyden
113
TABLE 39 Codes for Statewide Benchmarked Placement Exams
Reported in the Entrance Exam File
Exam
COMPASS Writing Skills (English/Writing) COMPASS Reading (Reading) COMPASS Algebra (Math) COMPASS College Algebra (Math) KYOTE College Readiness Math (Math) KYOTE College Algebra Domain (Math) KYOTE Reading, Scaled Score (Reading) COMPASS e-Write (8-point) (English/Writing) COMPASS e-Write (12-point) (English/Writing) COMPASS ESL (Reading) KYOTE Writing GED Reasoning through the Language Arts GED Mathematical Reasoning PARCC English Language Arts/Literacy PARCC Mathematics Smarter Balanced English/Language Arts Smarter Balanced Mathematics
114
TABLE 40 SITE TYPE CODES
Code Description
00 Other 02 Dual credit/dual enrollment site for high school students 03 International program site 04 Practicum/internship site 05 Workplace (delivered on-site, for employees only) 10 Administrative/Advising
115
The Kentucky Council on Postsecondary Education does not discriminate on the basis of race, color, national
origin, sex, religion, age or disability in employment or the provision of services and provides, upon request,
reasonable accommodation including auxiliary aids and services necessary to afford individuals with disabilities an
equal opportunity to participate in all programs and activities.
Printed with State Funds
116