buying guide - airservices wa

About the Contract How do I use this Contract? What’s on Offer? Who are the Contractors? Need more Information?

Group Buying Arrangement for Fixed Wing Air Charter Services in the Kimberley Region 28 July 2014 to 27 July 2016

Contract No. GBA110132013 Last Updated 11 March 2015

Buyers Guide: GBA110132013 Group Buying Arrangement for Fixed Wing Air Charter Services in the Kimberley Region

Department of Finance

ABOUT THE CONTRACT Contract Number GBA 110132013

Contract Term 28th July 2014 to 27 July 2016 [Plus three one-year extension options]

Status NON – Mandatory for Government Agencies.

Who can use this Contract?

All Western Australian public Authorities as defined in the State Supply Commission Act 1991, or other Approved Buyers or any entity expressly authorised in writing by the State Supply Commission.

Categories Air charter services departing out of the Broome and Kununurra Airports.

In the following aircraft capacities: • Five Seat; • Seven Seat • Nine Seat; or • Ten plus Seat.

Key Features and Benefits

• An efficient ‘pick and buy’ arrangement (up to $150 000 incl. GST, beyond which sufficient quotations are required) that enables agencies to achieve value for money and to effectively match available contractors to the scope of services on offer;

• Prices shown in the Contractors Price Guide are maximum allowable prices. (Where Contractors are requested to provide quotations they may offer lower rates than the rates accepted for the Contract but not higher);

• Ability to make better informed decisions regarding charter services;

• Greater opportunity for agencies to co-ordinate services and develop potential cost savings through planned travel; and

• Price variation in relation to fuel and other costs are controlled via the Contract.

Contract Manager A dedicated Contract Manager is available to help you to understand and get the most out of this contract. If you have any queries about this contract or this publication, please contact:

Wendy George

Procurement Manager

Northern Region – Broome Office

Tel: (08) 9194 9731

Fax: (08) 9194 9744

Email: [email protected]


Northern Region (Kimberley)

U6 / 15-17 Woody’s Arcade Dampier Terrace

(PO Box 926)

BROOME WA 6725

mailto:[email protected]?subject=GBA110132013%20Air%20Charter%20Fixed%20Wing�



HOW DO I USE THIS CONTRACT? GBA 110132013 for the Provision of Fixed Wing Air Charter Services in the Kimberley Region is non-mandatory for all Western Australian public authorities.

Step

11 What’s on Offer? Click here to choose which Services best meet your needs.

Step

22 Who are the Contractors?

Click here for a list of the qualified contractors.

Step

33 How much will it cost

Compare prices and before deciding on which contractor to buy from

Click here for the Price Schedule

Step

44 Buy it! Buy directly from Contractors

Quote the Contract Number (GBA110132013) when seeking Quotes



WHAT’S ON OFFER? Fixed Wing Air charter services departing out of the Broome and Kununurra Airports have been offered in the category of five, seven, nine and ten+ Aircraft seating capacity.

The matrix below lists all Contractors on the GBA and the services they have been contracted to provide.

Broome Panel - Day Trips to various centres – Departs Broome Airport Contractor Five Seat Seven Seat Nine Seat Ten+ Seat

Broome Air Services Pty Ltd trading as Broome Air Services

Broome Aviation Pty Ltd

Kununurra Panel - Day Trips to various centres – Departs Kununurra Airport Contractor Five Seat Seven Seat Nine Seat Ten+ Seat

Aviair Pty Ltd trading as Slingair


Shoal Air Pty Ltd

It is important to note that payload is also important in assessing the most suitable aircraft for any particular charter services.

Savings Tip: Public Authorities may purchase services by contacting the Contractor directly and supplying the following information or similar written confirmation stating: • Customer/Agency name; • Contract number (GBA110132013); • Service required (Eg – Flight path); • Number of staff (this relates to the size of the

plane); • Preferred Time/Date for delivery of the services.



Five Seater Aircraft Category Accepted Models:

Broome Air Services Pty Ltd:

• B58 - can seat up to 5 Passengers

Broome Aviation Pty Ltd and Shoal Air Pty Ltd:

• Cessna C310 - can seat up to 5 Passengers

Aircraft are twin engine

Seven Seater Aircraft Category Accepted Models:


• Cessna C402 - can seat up to 7/8 Passengers

Shoal Air Pty Ltd:

• Piper PA 31 Navajo/Chieftain - can seat up to 6/7 Passengers

Aircraft are twin engine

Nine Seater Aircraft Category Accepted Models:


• B200 - can seat up to 10 Passengers

Broome Aviation Pty Ltd:

• Cessna C404 - can seat up to 9 Passengers

Aircraft are twin engine.

10+ Seater Aircraft Category Accepted Models:

Broome Air Services Pty Ltd, Broome Aviation Pty Ltd, and Aviair Pty Ltd (trading as Slingair).

• Cessna C208 Grand Caravan - can seat up to 12/13 Passengers

Aircraft are single engine-turboprop.

Cessna C208 Caravans are unable to be flown under Instrument Flight Rules (IFR) in the Charter Category, however they can be flown under Visual Flight Rules (VFR). This means that the aircraft can only be flown during the day and in clear visible conditions.



WHO ARE THE CONTRACTORS? Aviair Pty Ltd trading as Slingair

ABN No: 94 009 145 055

Departing Kununurra Airport:

10+ Seat

T: (08) 9166 9300

F: (08) 9168 1129


Website: http://www.slingair.com.au Address: Lot 319 Laine Jones Drive (PO Box 612) Kununurra WA 6743

Aviair Pty Ltd will accept bookings from one Public Agency who will act as a Booking Agent for other Public Authorities if required.

Only 1 invoice will be provided to the Public Authority Booking Agent.

Discount for Shared Charters: Not Applicable Overnight Pilot Accommodation and Meals: $500.00 Cancellation Fee:

• 2 - 7 days notice: 20% • Within 24 hour hours: 100%

Broome Air Services Pty Ltd Trading as Broome Air Services

ABN No: 35 103 971 517

Departing Broome Airport:

5 Seat; 7 Seat; 9 Seat; and 10+ Seat

T: (08) 9192 6100

F: (08) 9192 6144


Website: http://www.broomeairservices.com.au

Address: 8 and 9 Gus Winckel Drive (PO Box 3106) Broome WA 6725

Broome Air Services will be able to advise of seat availability for upcoming charters, for the sharing of charter flights.

BAS will be able to raise an invoice or multiple invoices to Departments. Discount for Shared Charters: Nil Cancellation Fee: Nil

mailto:[email protected]�

http://www.slingair.com.au/�


http://www.broomeairservices.com.au/�




ABN No: 90 054 914 546

Departing Broome Airport:

5 Seat; 9 Seat; and 10+ Seat


5 Seat; 9 Seat; and 10+ Seat

T: (08) 9192 1369

F: (08) 9192 2476


Website: http://www.broomeaviation.com.au

Address: Unit 1, 2 McPherson Street (PO Box 386) Broome WA 6725

Broome Aviation has a dedicated booking agent which is available 24 hours a day seven days per week.

Broome Aviation will be able to advise of seat availability for upcoming charters, for the sharing of charter flights.

Costs will be divided between Agencies and invoiced separately if requested. Discount for Shared Charters: Nil Cancellation Fee: 1 day notice: 20% A fee of 20% of the Charter flight cost applies when cancelling within 24 hours of charter

departure date. No refund will apply to passengers cancelling later than 4pm the day prior to departure. Cancellation and refund on compassionate grounds will be at the discretion of Broome Aviation. Passengers deemed intoxicated will be refused entry on to the aircraft and no refund will be provided.

Shoal Air Pty Ltd

ABN No: 74 063 470 440


5 Seat; and 7 Seat.

T: (08) 9169 3554

F: (08) 9169 3558


Website: http://www.shoalair.com Address: Lot 308 (Hangar 2) Dusty Ranking Drive (PO Box 1958) Kununurra WA 6743

Aircraft ExclusionThe PA31 Navajo aircraft Registration VH-KFF is excluded from the Contract as the aircraft does not meet the minimum maintenance requirements as stipulated in the Specification. Other PA31 Navajo aircraft are suitable to undertaken the services.

:


http://www.broomeaviation.com.au/�


http://www.shoalair.com/�

http://www.shoalair.com/�



Wait times at Remote Locations:

First 2 hours of wait time is complementary at remote locations. Thereafter, additional wait time is charged at: • Light Twin @$180.00/hr; and • PA31 @ $240.00/hr.

Shared Charters:

Shoal Air is happy to facilitate shared charters on mutually agreed term between the hirers (usually based on number/ratio of passengers on the aircraft).

Split Invoice Fee:

Where an invoice is split amongst two or more Agencies a surcharge of $40.00 each will be applied to each invoice.

Night Flights:

Add $100.00 per sector for higher cost of IFR flight at night. (Twin engine aircraft only)

Fuel Surcharge:

Flight routes are based on bowser fuel dispensed at Kununurra, Halls Creek and Derby. Where client payload requires a reduction in fuel on board and uploading drum fuel at remote location a surcharge of $2.50/ltr is applicable to the run fuel.

Cancellation Fee and No Show:

Unless agreed to between the Customer and Shoal Air, cancellation by a Customer of a confirmed charter flight booking is subject to the following charges: • Between 24 and 48 hours prior to Departure – 10% charge; • Less than 24 hour hours prior to Departure – 20% charge; • A “No Show: at Kununurra on the day of booked flight – 30% charge; and • A “No Show” at a Pick-up airfield to which the aircraft has flown to – 100% charge. All cancellations of less than 24 hours must be made via direct telephone communication (Person to Person) with the Shoal Air Booking Office.



BUYING DIRECT Prices for this GBA are fixed so buyers can pick and buy the specified service from the Contractors without calling quotes or tenders.

Buyers should view the Price Schedule to obtain prices for the items they require. Where more than one contractor or aircraft is appointed to a category or sub category, buyers can evaluate which aircraft represents best value for money for their needs, then contact the contractor direct to make their purchase.

Prices shown in the Price Schedule are maximum allowable prices. (Where Contractors are requested to provide quotations they may offer lower rates than the rates accepted for the Contract but not higher).

Orders should be placed directly with contractors by phone or e-mail.

If you are using a Contractor for the first time, you may need to establish a new account.

Pick and Buy Arrangement Potential Customers will purchase the Services in accordance with the following Buying Rules:

Monetary Threshold Buying Process

1. Services valued at up to $150,000 per individual purchase

Public Authorities have the option to select the services of the Contractor representing best ‘Value for Money’.

2. Services valued at $150,000 or above per individual purchase

Public Authorities will be required to approach all Panel Contractors for a formal quotation and select the services of the Contractor representing best ‘Value for Money.

Public Authorities may purchase services by contacting the Contractor directly and supplying the following information or similar written confirmation stating: • Customer/Agency name; • Contract number (GBA110132013); • Service required (Eg – Flight path); • Number of staff (this relates to the size of the plane); • Preferred Time/Date for delivery of the services.

Customers may make payments through a Purchase Order process or a Purchasing Card. Where possible it is recommended that all purchases under $5,000.00 be paid by Purchasing Card.

Pricing Contractors have nominated different aircraft across each category. Buyers should check the aircraft category to ensure that value for money is obtained. Prices are to be treated as “Commercial in Confidence” and not given to third parties not associated with the contract. Any queries regarding this should be referred to the Contract Manager.

Planned Flight Dates – Flight Notification It is preferred that Agencies notify the Contractor as soon as they are aware of upcoming flights. This will allow the Contractor to plan aircraft and pilot availability. This will also assist in flight co-ordination between Agencies. However, it is recognised that on occasions this may not be possible due to urgent and unforseen circumstances and the Contractor will endeavour to meet the Customers requirements where they can.



Flight Cancellations Flight cancellations caused by the Customer with 7 days notice will incur no cost. However, cancellations caused by the Contractor, for bad weather, aircraft failure, air strip unavailability or any other factor not directly related to the Public Agency will not incur a charge.

Variations to the Charter Service Any variation approved by the Public Authority during a charter flight ie required to stay longer at a location or change destination will be costed at a portion of the hourly rate specified by the Contractor/s in the price schedule.

Standby/Per Hour/Overnight Rates Rates are quoted for day trips to a single location. However, where the Aircraft Charter is required to travel to a number of locations or stay in locations overnight the cost of the journey will be calculated using the per hour hire rate. Refer Price Schedule for rates.

Exclusive Hire Rates Public Authority’s may wish to seek rates for the exclusive use of an aircraft. Refer Price Schedule for rates.

Payment by Purchasing Card The Government Purchasing Card offers a quick and convenient method of payment allowing many goods and services to be efficiently purchased.

Always remember to inform the supplier that you will be paying by Government Purchasing Card, at the time of ordering the product or service, and ensure they clearly understand that they must send the tax invoice directly to you, the cardholder.

Exemption from using this GBA Agencies are recommended to use this contract. However, this contract is Non Mandatory so no exemptions are required.

Civil Aviation Act The Contractors are compliant with the relevant rules and regulations of the Civil Aviation Safety Authority, including but not limited to, the Civil Aviation Act, Civil Aviation Regulations (CAR) an Civil Aviation Orders (CAO).

Complimentary Feedback and Complaints Resolution Department of Finance aims to continuously improve the services it provides to Customers and welcomes feedback on the level of satisfaction experienced under this contract or with the Contractor(s) performance.

If you are dissatisfied with the service provided by the Contractor or have any specific concerns, these should be discussed in the first instance directly with the Contractor.

If the problem or issue is not resolved to your satisfaction the Contract Manager should be advised through the completion and forwarding of the “Contractor’s Performance Review”. To assist/resolve the complaint please record the following detail when completing the Contractor Performance Review Form: • Nature of complaint; • When the complaint was made; • To whom the complaint was made;



• The issues involved; • The Contractor’s response; and • Any other relevant details.

This information is required for the Contract Manager to take action under the Contract. Department of Finance is keen to ensure that every Contractor provides a satisfactory level of service. Please do not hesitate to contact the Contract Manager if this is not the case.



NEED MORE INFORMATION? Appendices

Appendix 1: Frequently Asked Questions

Appendix 2: Price Schedule

Appendix 3: Contractor Performance Review Form

Still need more information?

Contact the Contract Manager



APPENDIX 1: FREQUENTLY ASKED QUESTIONS Can I purchase outside of this contract? Yes provided that normal procurement rules are followed. It is strongly recommended that prices be checked against this price schedule.

If the contract is Non Mandatory why should I use it? This contract has a number of checks and balances in place such as Insurances, assurance that CASA requirements are met, minimum pilot experience and qualifications, maximum prices, contract management and contractor’s adherence to general conditions of contract.

How do I pick the right aircraft? The size of aircraft that is suitable for your needs is dependent upon a number of factors and not just the number of seats for example:

• Weight of passengers and luggage (Payload); • Distance travelled – The further the plane travels the more fuel it needs to take on board

hence more payload less passengers and/or luggage;

Any night travel? When in doubt ask the Contractor.

Savings Tip: Prices shown in the Price Schedule are maximum allowable prices. (Where Contractors are requested to provide quotations they may offer lower rates than the rates accepted for the Contract but not higher)



APPENDIX 2: PRICE SCHEDULE Broome Panel: Day trips to various centres – Depart Broome Airport

5 Seater 7 Seater 9 Seater 10+ Seater

Broome Air

Services Broome Aviation

Broome Air Services

Broome Air Services

Broome Aviation

Broome Air Services

Broome Aviation

Beechcraft B58 Cessna C310 Cessna C402 Beechcraft B200 Cessna C404 Cessna C208# Cessna C208# Balgo $4,389 $4,650 $6,138 $8,500 $7,230 $8,061 $9,530 Bidyandanga $ 891 $ 890 $1,217 $1,980 $1,330 $1,636 $1,720 Dampier Pen $1,170 $1,040 $1,541 $2,340 $1,700 $1,848 $2,030 Derby $1,457 $1,360 $1,988 $2,890 $2,060 $2,618 $2,670 Fitzroy Crossing $2,508 $2,460 $3,498 $5,096 $3,740 $4,613 $4,960 Halls Creek $3,927 $3,730 $5,467 $7,755 $5,680 $7,165 $7,630 Kalumburu $4,224 $4,160 $5,869 $8,305 $6,360 $7,697 $8,510 Lombadina $1,566 $1,520 $2,142 $3,204 $2,310 $2,593 $2,960 Looma $1,584 $1,580 $2,201 $3,355 $2,390 $2,912 $3,160 Nookanbah $2,079 $2,060 $2,917 $4,272 $3,140 $3,816 $4,170 One Arm Pt $1,522 $1,420 $2,082 $2,985 $2,160 $2,734 $2,840 Truscott $5,016 $4,900 $6,628 $8,907 $7,100 $8,414 $9,340 Wangkatjungka $2,805 $2,680 $3,901 $5,647 $4,220 $5,145 $5,450 Warman $4,356 $4,410 $6,093 $8,580 $6,740 $7,963 $8,980 Karratha $4,389 $4,320 $6,093 $8,580 $6,720 $8,016 $8,990 Port Hedland $3,234 $3,110 $4,483 $6,380 $4,750 $5,889 $6,330 Ad Hoc Charter and overnight stays Flying Rate P/Hour $990 $890 $1,200 $2,750 $1,365 $1,700 $1,720 Standby P/Day Nil

Nil Nil

Nil

Exclusive Use Aircraft Per Month Nil

Nil Nil Nil

Rate Per Flying Hour

Standing Daily Rate Nil

Nil Nil Nil

# Single Engine Aircraft



Kununurra Panel: Day trips to various centres – Depart Kununurra Airport 5 Seater 7 Seater 9 Seater 10+ Seater

Broome Aviation Shoal Air Shoal Air Broome

Aviation Broome Aviation Aviair Pty Ltd T/as Slingair

Cessna C310 Cessna C310 PA31 Navajo / Chieftain Cessna C404 Cessna C208# Cessna 208B#

Balgo $3,940 $3,950 $5,825 $6,020 $8,050 $8,000 Fitzroy Crossing $3,840 $3,250 $4,985 $5,860 $7,810 $8,000 Halls Creek $2,650 $2,550 $3,575 $3,970 $5,380 $8,000 Kalumburu $2,530 $2,250 $3,450 $3,870 $5,140 $8,000 Looma $4,560 $4,650 $6,200 $6,990 $9,330 $8,125 One Arm Pt $4,830 $5,100 $7,450 $7,400 $9,890 $9,725 Oombulgurrie $1,120 $1,450 $2,450 $1,700 $2,200 $8,000 Truscott $3,460 $2,950 $3,925 $4,980 $6,280 $8,000 Warmun $1,790 $1,950 $2,650 $2,730 $3,590 $8,000 Wyndham $ 680 $1,050 $1,720 $1,030 $1,330 $8,000

Ad Hoc Charter and overnight stays

Flying Rate P/ Hour $890 $1,090 $1,720 $1,365 $1,720 $2,200 Standby P/Day

$2,180 $3,440

$8,000

Exclusive Use Aircraft Per Month

$15,000 $26,000

Nil Rate Per Flying Hour

$1,090 $1,720

Standing Daily Rate

$2,180 $3,440

Nil

# Single Engine Aircraft


Department of Finance 16

APPENDIX 3: CONTRACTOR’S PERFORMANCE REVIEW FORM

Record of compliment/complaint Return to: Contract Manager, Department of Finance – Northern Region PO Box 926 Broome WA 6725

Contract Number GBA 1103132013

Title of Contract Group Buying Arrangement for Fixed Wing Air Charter Services in the Kimberley Region

Supplier Involved

Nature of the review Compliment � Complaint �

When the review was made

To whom the review was made

The highlights and issues involved

The Contractor’s response

Any other relevant details / Compliments

Details of Reviewer

Name of Officer Telephone

Position Title Facsimile

Signature / Date E-mail

Please fax the completed form to: (08) 9194 9744 - Mark attention to: Sharon Howell

or email [email protected]


buying guide - airservices wa

Documents