business plan template presentation

8/14/2019 Business Plan Template Presentation

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The business plan template is a CSTAproduct in partnership with

Organisports


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Introduction

The Federal Committee Report on HostingInternational Sports Events in Canadarecommended that: The resources, reference document template

and best practices to assist in thedevelopment of a submission be designed.

Consider that educational materials and trainingwould best be developed outside government; onesuch organization being theCSTA.


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Why Develop a Business Plan ?

To develop the best structure

To develop a strategic plan

To identify the potential revenues

To identify the organizational costs

To identify the contribution in cash and VIK

To identify if the existing infrastructures are

sufficient To identify the legacies


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For Whom?

Regional and Provincial events

National events

International events


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How to Access

Free of charge for CSTA members

Available to non CSTA members for a fee

Available on the CSTA web site


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Its Simple and Effective

(2 documents)

Business Plan template Word format

2 patterns: CONTENT and SAMPLE

Budget software Access format


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Business Plan Table of Contents

Foreword (how to use this document) Introduction Description of the event Vision, mission and objectives The structure of the organizing committee Terms of reference by division and department Major milestones Venues Budget Impact and legacies Conclusion and Appendices


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Chapter 1: Description of the Event

The Event Right Holder Organization

Description of the Event

Other Activities related to the Event

Fact Sheet


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Chapter 2: Mission and Objectives

Vision

Mission

Objectives


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Chapter 3: The Organizing Committee

Legal Aspects

Political Bodies Structure

Organizational Structure


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Chapter 4: Divisions

Terms of Reference and Objectives

Executive management Right Holder,

Governmental Relationsand Protocol

Venue Management Finance, Administration

and Human Resources Sponsorships

Fundraising andMerchandizing Communications

Media Services Competition Ceremony Volunteers Accommodation and

Food Logistics Technology

Fit-out Host Broadcaster Venue Construction


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Chapter 5: Major Milestones

10 phases Identify actions to be taken in a particular order Design of the major milestones are based on:

Business plan Marketing plan Operations Manual Venue Operations Manual Final Report


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Chapter 6: For each Venue

Description of the current situation of the venue: Existing venue or new construction? Infrastructure (date of construction, present state, etc.); Room availability, technical facilities and services.

List of all the upgrades required to meet the right holderrequirementsfor hosting the event in terms of: Permanent construction; Temporary fit-out; Equipment.

Availability of the Venue: Commissioning of the venue; Operation of the venue during the event; Decommissioning after the event.


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Chapter 7: Impact and Legacies

Economic impact projection (STEAM Model)

Impact on sport development

Venue legacy

Financial legacy Equipment legacy

Promotion legacy

Educational legacy

Expertise legacy Organizational legacy

Integration legacy


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Business Plan (Appendices)

- General program of the event

- Hiring plan

- By-laws table of contents

- Operations manual table of contents- Site operations manual table of contents

- Marketing plan table of contents

- Final report table of contents- Glossary


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Budget Structure

1st: budget division: 18 divisions,

2nd: budget sub-division Up to 10 per division;

3rd: work package Up to 50 per budget sub-division

4th: objects Up to 90 per work packages

Same objects can be in many different work packages

.


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Budget Structure Example

Division e.g.: 01-01-00.000 Event Management

Sub-Division e.g: 01-05-00.000 Meeting expenses

Work package e.g.: 01-05-01.000 Board of Directors Example of Objects within a work package

683 Buffet prior to the events 693 Non-alcohol beverages

694 Coffee

The code for coffee in the board of directors work package wouldbe: 01-05-01.694


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Value-in-Kind (VIK)

VIK should be included in the budget inorder to reflect the contribution of Government

Institutions Corporations Organizations

Every line of the budget has two columns Cash column VIK column


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Main Budget Reports and Files

Input of data (revenues)

Input of data (expenses)

Summary report (by division) (1st level) Sub-division expenses report (2nd level)

Sub-division revenues report (2nd level)

Work package expenses report (3rd level) Work package revenue report (3rd level)


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Other Reports

STEAM report (economic impact) List of expenses related to the budget structure of the STEAM model

VIK report List of expenses related to the various suppliers with VIK identify in the

budget which are spread in different divisions, sub-divisions and workpackages (i.e. host city contribution)

Non-taxable work package List of objects which are not taxable in order to calculate the return of

the sales tax Object report

List by objects which are spread in different divisions, sub-division andwork packages (i.e. coffee)

Currency report List of expenses which were originally in a foreign currency which are

spread in different divisions, sub-divisions and work packages


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Budget Analysis

Summary of revenues and riskanalysis (by division)

Summary of expenses and riskanalysis (by division)

Organizing Committee obligationstowards theRightHolder, which may

have financial impact on the budget Non-budgeted Items VIK authorities


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Budget Follow up

carry out budget tracking by imputing allexpenses in the appropriate budget categoriesfor the purposes of verifying if the allocatedfunds are sufficient Issue a purchase order

track invoices received in relation to thepurchase orders that have been issued; manage the cash flow include percentage (%) parameters for each

budget division and sub-division therebyensuring that the established maximumexpenditure is not exceeded.


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This product was developed by:

Francis Beausoleil

Marc Bernier

Rho Boisvert

Roland Gascon Marcel Labont

Jim Murray

Radmila Puskar-Zutic

Jacques Raby

Hugo Racine

Gary Richards ric Savard


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Any Questions or if you want organisports toproduced your business plan?

ORGANISPORTS

Tel.: +1 (819) 345-5003

Fax.: +1 (819) 346-7939E-mail:[email protected]

For more information visit our web site at:www.organisports.com

business plan template presentation

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