business opportunity session product development · development quality assurance operations devops...
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Business Opportunity SessionProduct Development
Dave PetersActing DCIO
Product Development
Overview
• Introduction to Product Development
• Responding to VA’s IT Delivery Challenges
• Forward Plan: Working with Industry
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Acquisitions and Contractual Authority
Acquisitions and contractual commitments can only be made by Government officials having expressed authority to enter into such agreements on behalf of the United States Government. The ONLY Government officials with such authority are Warranted Contracting Officials. Any discussions of contractual requirements do not constitute contractual direction or authorization of any kind. Future contractual directions, If ANY, shall ONLY come from the cognizant Department of Veterans Affairs Warranted Contracting Officer.
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INTRODUCTION TO PRODUCT DEVELOPMENT
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Executive in Charge and Chief Information Officer
Office of Information and Technology
Service Delivery and Engineering
Product Development
Architecture, Strategy and
Design
IT Resource Management
Information Security
Customer Advocacy
Office of Information and Technology
Quality, Performance, and Oversight
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Art Gonzalez Jackie Patillo Dave Peters Dr. Paul Tibbits Rom Mascetti Stan Lowe
Martha Orr
Product Development
Project Management
Product Support Development Management
PMAS Business Office
Product Development
Business Functions
Carol Macha Acting: Dave Peters
Steve Schliesman Vacant Acting: Tina Burnette
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‐Dashboard‐Operational Support
‐PMO‐Incremental development
‐Common service‐Analysis/Design‐IMS
‐Metrics‐Agile coaching/mentoring‐508
Project Management
Corporate Projects
Steven Levy
Benefits Projects
Tracie Loving
Health Care Delivery Projects
Larry Weldon
Project Management
Steve Schliesman
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Product DevelopmentDave Peters
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Product Development Business Functions
Program Planning &Oversight
Workforce Management
Acquisition and Contract
Administration
Budget Planning and Execution
Communication & Executive Support
Dave Peters
Kai Miller Ray Bailey Gelsi Argueta Angie Weldon Barb Hensler
Business Functions
‐Communication Support‐Executive Support
‐Acquisition Support ‐Function point counting/analysis
PD’s FY15 Strategic Plan
Deliver project increments on‐time at a minimum of 80% of the time
Effectively obligate PD funding to support program and operational commitments
Deliver compliant products that align to security, technical, and organizational standards and policies
Foster an organizational culture of customer service, purpose, meaningful contribution, and recognition
Use metrics and data to drive informed decision‐making and continuous improvement
Goal: Revitalize PD’s role as a high‐performing organization grounded in metric‐driven decisions, continuous learning, and a committed workforce.
Objectives:
1.
2.
3.
4.
5.
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FY14 PD Small Business Utilization
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Small Business Socioeconomic Category Number of Acquisitions
Value
Veteran Owned/Service‐Disabled Small Business (S/RV)
192 $252,502,799
Veteran Owned Small Business (S) 24 $41,785,468
No Other Category (OO) 24 $9,778,247
Small Disadvantaged Business (SN) 8 $3,300,502
Disadvantaged Woman Owned Small Business (S/N/W)
8 $3,269,275
Woman Owned Small Business (W) 14 $2,654,029
Disadvantaged Woman Owned Small Business (S/N/W/8A)
6 $304,173
RESPONDING TO VA’S IT DELIVERY CHALLENGES
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• VA recommends the use of the Agile development methodology, when applicable
• Using Agile development at VA results in:
– Increased delivery rates
– Development of higher quality, cost effective products
– Customer involvement throughout the entire development cycle
– Products that better match customer needs
Agile Development: The Methodology
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• PMAS is the disciplined approach VA employs to ensure on‐time delivery of IT capabilities
• Establishes the framework and methodology that ensures the customer, IT project team, vendors, and all stakeholders are engaged in a project focus on a single compelling mission –achieving on‐time project delivery
• Time‐bound accountability surrounds and defines PMAS
• VA established the PMAS Business Office (PBO) to manage daily execution of PMAS
• More info: https://www.voa.va.gov/pmas/
Project Management Accountability System (PMAS): The Framework
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PMAS Project Lifecycle
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Active Deployment
Active Delivery
New Start Planning ClosedMS 1 MS 3MS 0 MS 2 MS 4
•Project is initiated•IPT Charter, Project Charter, and Business Requirements Document are developed and approved•4 documents total are completed
•Requirements are finalized•Acquisition Strategy is developed and executed•Funding is committed & obligated•9 documents total are completed
•Develop Code•Conduct Testing, i.e. user acceptance and 508 compliance•Attain Authority To Operate (ATO)•Deploy developed functionality into Production environment•18 documents total are completed
•Conduct project closeout
completed
•Conduct project closeout activities•Return resources for reassignment•Approve and ensure processing of remaining invoices•Close contract, if applicable•Compile lessons learned & best practices•1 documents total are completed
*MS: Milestone
DevOps: The Integration
• PD is becoming a DevOps‐collaborative organization
• DevOps is an industry‐leading best practice enabling continuous delivery of IT functionality
– Complements VA’s incremental, Agile development methodology
• Functionality and enhancements move into production in more frequent cycles, delivering usable benefits to customers while maintaining security and operational standards
• PD piloted DevOps with its Benefits Delivery Projects first
– VBMS delivers new functionality every 90 days, vs. 4.9 month average in PD
Development Quality Assurance
Operations
DEVO
PS
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Competency Organization: The People
• PD became a competency‐based organization in October 2010
• Competency model establishes teams organized around key knowledge, skill sets, abilities, and behaviors– Assigns resources to prioritized
projects, and reassigns resources once available for the next project
– Matrix assignments
Competency‐Based Organizations have the agility to ensure the delivery of
quality products on time and within budget
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Product Delivery Successes
• Since 2009, VA has maintained an on‐time increment delivery rate in the 70‐90% range
• Of the projects that miss their on‐time deliveries since inception, 26% deliver within 30 days of the due date
• PMAS has delivered 98.4% of all commitments made to our customers since its implementation
• Major deliveries: VistA Evolution, VBMS, Mobile Applications, Telehealth
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PMAS On‐Time Delivery
FORWARD PLAN: WORKING WITH INDUSTRY
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PD Landscape
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Open Source
T4 Primes
• Transformation Twenty‐One Total Technology acquisition program (T4)– Five‐year indefinite
delivery/indefinite quantity (IDIQ) contract vehicle supporting IT acquisitions.
• There are currently 14 T4 Primes
• Potential vendors should form relationships with current and future T4 Primes
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T4 Primes
• 7 Delta
• Adams Communication and Engineering
• ASM Research, Inc.
• Booz Allen Hamilton
• By Light
• CACI‐ISS, Inc.
• Creative Computing Solutions, Inc.
• Firstview Federal TS
• Harris Corporation
• Hewlett Packard Enterprise Services, LLC
• Information Innovators
• Systems Made Simple
• Systems Research and Applications Corporation
• Technatomy
How to Win PD Contracts
• Understand our environment and needs and show that you can successfully deliver in this framework
• We’re looking for:• Responsiveness to the solicitation – do not merely restate what we are
asking for • Experience, knowledge, expertise, and relevant examples of similar
work• True understanding of the task at hand and potential risk areas
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How to Win PD Contracts
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If you are a small business looking to conduct business with VA, ensure that you register on VA’s Virtual Office of Acquisition website: https://www.voa.va.gov/
How to Keep PD Contracts
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• Pitfalls to Avoid:• Trying to grow too quickly• Having a Program Manager that is not involved in the project• Responding to too many RFPs
When does PD award Contracts?
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Q1
Q2
Q3
Q4
75 Acquisitions$157.1M
76 Acquisitions$115.7M
134 Acquisitions$191.8M
201 Acquisitions$322.8M
Opportunities Forecast FY15
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Opportunity Description Anticipated date needed
Range of Budget
Virtual VA VBMS Migration ‐Cloud Computing
Hosting Services Q2 Greater than $5M
Domain Analysis & Mapping Collaborative Terminology Tooling & Data Management
Q4 Greater than $5M
HT Capability Enhancements Software Development Q4 $1M ‐ $5M
EVSS ‐ Independent Validation and Verification (IVV) ‐ Base Period
Testing Services Q4 $1M ‐ $5M
Scheduling Transition to Operations
Software Maintenance Q3 $1M ‐ $5M
Helpful Links
Getting Oriented to VA:–Mission, Vision, Core Values, and Goals: http://www.va.gov/about_va/mission.asp
– VA Strategic Plan: http://www.va.gov/op3/docs/StrategicPlanning/VA2014‐2020strategicPlan.PDF
– Office of Information and Technology: http://www.oit.va.gov/About_the_Office_of_OI_T
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Helpful Links cont’d
Contractor Resources:– Virtual Office of Acquisitions: https://www.voa.va.gov/
– System for Award Management: https://www.sam.gov/index.html/
– PMAS: https://www.voa.va.gov/pmas/
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Contact Information• IT Vendor Management Office, [email protected]
• Dave Peters, [email protected] (Acting DCIO for Product Development)
• Carol Macha, [email protected] (PMAS Business Office)
• Steven Schliesman, [email protected] (ADCIO for Project Management)
• Tina Burnette, [email protected] (Acting ADCIO for Development Management)
• Kai Miller, [email protected] (Communication and Executive Support)
• Ray Bailey, [email protected] (Budget Planning and Execution)
• Gelsi Argueta, [email protected] (Acquisition and Contract Administration)
• Angie Weldon, [email protected] (Workforce Management)
• Barb Hensler, [email protected] (Program Planning and Oversight)28
QUESTIONS?
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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
OCT NOV DEC Jan Feb Mar Apr May Jun Jul Aug Sep
OCT NOV DEC Jan Feb Mar Apr May Jun Jul Aug Sep
FY 14/15 and FY 15/16 Current Year (CY) Execution
FY 2016 Budget Year (BY) Formulation
FY 2017 Budget Year +1 (BY+1) Planning
Finalize BOP/EPS
BY+1 Budget Submitted to
OMB(EX300/53)
Passback Review Revisit
PY Exhibit 300/53s
Business Reviews IT Requests
BY Budget
Pass back
BY Congressional Budget Justification (CBJ)
accounting for Passback changes
VA Governance reviewing, prioritizing, formulating Budget submission
Develop Detailed Project Budgets
President Submits
BY Budget to Congress
VA Releases Multi-Year
Programming Guide
PD builds initial BOP in BTT
based on FY15 Business
Requirements
Requirement Analysis & Validation of New & Existing Requirements
OMB 95% Solution
OMB 99% Solution
Develop BY+1 CPIC Strategy
EX 300/53 CAMS Rollover
Develop BY+1 EX300/53
Final BY+1 PD EX300/53 Due to ITRM
Budget ExecutionCY Appropriation
Receive CY Allocation
Begin CY Close-Out
CYYear-End Review
CY Baseline& Certification Letters sent to
Congress
Data Call for BY Quad Charts
Data call forLCFR
Quarterly Budget Execution Review
Mid Year Budget Review
Quarterly Budget Review
Life Cycle Funding Request
(LCFR) Due
BRDs due
Initial CBJ submission
in support of Exhibit 300s
Populate reportable OMB
300B projects/activities
Business Prioritization/Validation