Business Office Job Description (2 openings)

Student job responsibilities will include, but are not limited to:

• Filing • File Retrieval • Alphabetizing • Computer Data Entry • Greet and direct everyone that comes to the office for assistance as needed • Assist with running on campus errands • Match invoices to receivers • Match invoices to checks • Make copies • Stuff Envelopes • Sort and open mail • Must be willing to sign Confidentiality agreement • Other various office work as needed

Students should have knowledge of Microsoft Word and Excel. Business Majors preferred but not required.

Office of Public Relations, Marketing (3 Positions)

Student Blogging & Social Media Intern

RESPONSIBILITIES

• Student will be responsible for pitching; writing, and promoting twice-weekly blog entries that feature their experiences on campus and off. Students will work directly with intern supervisor to produce written and visual (photo) content.

• Promoting the College on Social Media.

QUALIFICATIONS

o Experience blogging in either a personal or professional capacity o Familiarity with multiple blog platforms (Wordpress, Blogger, Tumblr etc.) o Familiarity with best practices in blogging o Experience in SEO a plus o Experience in photography a plus o Familiarity with design a plus

Student Communications Assistant RESPONSIBILITIES

• Student will be responsible for pitching; writing, and promoting twice-weekly blog entries that feature a student perspective on the College experience. Students will work directly with intern supervisor to produce written and visual (photo) content.

• Student will also be responsible for conducting interviews, in person or over the

phone, for upcoming publication; all well as researching and writing contributing stories for print.

• The student will also assist with generating content to promote the College, and

individual stories, on Social Media. QUALIFICATIONS o Experience blogging in either a personal or professional capacity o Familiarity with multiple blog platforms (Wordpress, Blogger, Tumblr etc.) o Familiarity with best practices in blogging o Experience in SEO a plus o Experience in photography a plus o Familiarity with design a plus o Strong communication skills a must o Strong writing and editing skills are required

Graphic Design Student Intern

RESPONSIBILITIES:

• Design web graphics and edit images • Create and design posters, flyers and other collateral materials

• Develop logos for clubs and groups • Develop program-specific logos and branded materials • Review and become knowledgeable with the College's brand identity standards

and guidelines and adhere • to these standards in all work product

MINIMUM QUALIFICATIONS:

Strong knowledge of design fundamentals, including layout, typography and concept design Proficiency in InDesign, Photoshop, Illustrator, and CMS. Ability to meet deadlines and ensure quality work

Position Title: Student Conference Host (2 Positions) Location: Office of Conferences, Valade Hall Supervisor: Becky Ghena Job Description: Students working for Conferences must have a helpful and cheerful disposition when working with internal and external customers and fellow students. Qualifications: -Extremely detail oriented -Highly reliable and punctual when keeping your regular work schedule -Proficient with Microsoft Excel and Word -Previous customer service experience preferred -Outgoing and able to communicate effectively and clearly with customers -Critical thinker and problem solver -Timely and accurate with data entry Duties include - Maintain Reservation Binder and assist with distribution of paperwork - Creating and updating Microsoft Excel and Google Docs spreadsheets - Answer phone in professional and friendly manner - Filing and copying materials - Running errands on campus - Assisting staff to keep office clean and organized -Competent at doing research on the internet and summarizing information in Excel -Assist with maintaining Facebook page -Assist with Bridal Expo -Taking inventory of supplies prior to events and camps -Conducting pre and post facility inspections for outside events -Assist and/or manage valet parking

-Serve as Conference Host at select events -Giving tours of campus facilities to potential clients -Assist in rooms set up for various events

Position Title: Clerical – President’s Office

Supervisor: Andrea Burt

Job Description: Perform general office functions such as faxing, copying, filing and exhibit excellent communication/phone skills. Candidate must obtain valid driver’s license for occasional pick-up and delivery of items.

Student must be reliable. Professional dress is required. Available hours are from 9 a.m. to 5 p.m. every day.

Multicultural Programs Office Assistants

Supervisor: Idalí Feliciano, Director of Multicultural Programs

Hours: 7 hours per week

Vacancies: Multiple Vacancies (3)

Description: The Office of Multicultural Programs needs (3) dependable students to fill the positions of Office Assistants. Each assistant will be assigned to a specific area of the multicultural programs office. The areas to be included are: diversity programming, website updates, public relations, resource identification and research. These positions provide each student an opportunity to develop leadership, time management, supervisory, and professional skills that will create excellent credentials for future employment.

Work study students will be provided training by the supervisor. Position may require some evening and weekend hours per programming events.

Duties include but are not limited too:

• Assist with the coordination and implementation of events (Global Food Festival, MLK Jr. Celebration, Women’s Conference, Gift of Life Ball, etc.)

• Help develop marketing and publicity documents for A.L.P.H.A., and I.S.O. events.

• Assist in scheduling guest speakers and or performers. • Reserve campus facilities and equipment as needed for events/programs. • Assist in conducting program assessments. • Assist in the identification of both mentors and mentees for the Mentoring

Program. • Maintain an up-to-date diversity bulletin board. • Disseminate posters/flyers as needed. • Maintain students informed via Face Book & Program Blackboard Course. • Assist with development of study sessions. • Report to the Director of Multicultural Programs.

Hours: 8 hours per week, according to student’s schedule

Begin: As soon as possible.

Position Title: Student Health Center Student Worker Supervisor: Dawn Marsh Job Description: Students who work in the SHC must have a professional and cheerful nature. They need to be detail oriented, work independently, have strong organizational skills, and experience with Excel is a plus. The Work Study Students do not need to be health studies students. Duties: The HC workers will be called upon to do the following activities. - Manage the Front Desk by answering the phone and schedule appointments. - create health flyers - run errands on campus - communicate with nurse

The Health Center needs 3 students to provide coverage for the hours of Monday-Friday 9:00 to 5.

Yearbook Staff Job Description

The yearbook staff will work together in all capacities to collaborate on the Adrian College Yearbook. Instead of assigning specific “titles” to each member of the staff, each staff member will be assigned various tasks in different areas to complete. Tasks will be discussed as a staff and with the advisor, Cindy Schmucker, to create a satisfactory experience for everyone involved. Sample task items include, but are not limited to: editing, photography, writing, layout design and distributing yearbooks. Staff members will be required to perform dual roles. Every staff member is responsible for completing their assigned pages, which includes, but is not limited to the following: page design, placing pictures, writing captions, tagging pictures, and proofing. Pages will be given deadlines based on the content of the page, these deadlines must be met. Evaluations of staff members performance will be given in November. Photographers will be responsible for attending events assigned by the advisor. They will also be responsible for the following: After each event the photographer will review the pictures taken, delete bad pictures, upload the pictures to the Josten’s Image Library, label the people in the picture, and email the advisor and staff that the pictures are uploaded. The deadline for photographers is one week following the event. Photographers will be assigned a maximum of four pages. All staff members are work-study – each person may have only one work-study job. Your hours per week will depend on events taking place on campus. Some weeks will be eight to twelve hours and others will be six and a half hours. Photographers will be required to spend one to two hours per week in the office uploading, tagging and reviewing photos, and meeting with Cindy Schmucker.

Student Activities Student Worker

General Statement of Duties: Perform office duties in support of the Multicultural Programs, Student Activities, Greek Life, Residence Life and Student Life (as needed) offices.

Supervision Received: General supervision, position reports to Student Activities Administrative Assistant. This position requires confidentiality.

Work schedule: Six and a half hours a week and some special events.

Example of Duties:

Answer phone Make copies Word processing

Call students Schedule appointments File

Create flyers Post flyers Take down flyers

Cover lunch hour Run errands on campus Assemble packets

Yearbook Pages Office coverage

Other duties as assigned by your supervisor or the department heads

Disburse mail for all student organizations and RA’s

Help plan and assist with programs

Physical Requirements: Within the normal bounds of an office environment.

Chaplain’s Office Staff Covenant

General Requirements:

1. Confidentiality: All phone calls, personal visits to the office, internal conversations, are to be treated with respect and in confidence.

2. Dress: Dress should be fitting for the dignity of a chaplain’s office. We dress a bit informally at times, but our dress should be respectful of ourselves and others.

3. Communication: This is a very “people” oriented office. We are to be an affirming place for people. Language in the Chaplain’s Office and communication representing the Chaplain’s Office will be inclusive and respectful of all persons.

4. Dependability/Reliability: Being on time, calling prior to not showing up for assigned time, etc. Please think ahead and use courtesy if your schedule changes.

Duties: The following are some of the jobs you may be asked to perform.

1. Serving as receptionist (receiving people/taking messages/answering telephone, etc.) as instructed by the Chaplain.

2. Making routine telephone calls and sending electronic communication (meeting reminders, etc.)

3. Designing flyers, electronic postings, communication initiatives, etc. 4. Photocopying of flyers, agendas, minutes, and other official Chaplain’s Office

documents 5. Preparation of hard copy mailings, flyers, minutes, etc. 6. Errands (pick-up and delivery of materials related to ministry operation from

other offices, posting of flyers, etc.) 7. Planning, designing, and preparing weekly chapel services 8. Other appropriate clerical/communications tasks requested by the Chaplain.

Career Planning Program Assistant

Job Description

Position Summary

Work as a Program Assistant for Michigan International Speedway and Adrian College Program. This partnership brings area schools (elementary, middle, and high school) to Michigan International Speedway for a field trip experience. Adrian College Students will direct programs for these groups and the Program Assistant will provide clerical support services between the two groups. Scheduling will be done in the Career Planning Office.

Job Duties

Scheduling

• Answering calls and scheduling activities. • Following a script to ensure all necessary information is obtained. • Communicating schedule to liaison at MIS for their share point calendar. • Responsible for making follow up calls and or emails to interested party as

necessary.

General Duties

• Responsible for running copies of various materials/handouts for event days. • Assemble event kits for groups. • Perform various research related to science and physics. • Assist on site at MIS as needed: checking guests in, assisting on field tours, etc. • Supervision of setup for events on site.

Qualifications

• Must have your own transportation. • Must be organized and detail oriented. • This role requires someone with excellent written and verbal communication

skills. • Friendly demeanor when answering phones and greeting guests. • Computer skills are necessary. • Freshman are welcome to apply.

Perform other duties when assigned

Registrar’s Office Student Worker

Supervisor: Kristen Miller

Job Description: Student workers in the Registrar’s office must possess great attention to detail, friendly customer service skills and the ability to maintain confidentiality. Students must be willing to learn the procedures of the Registrar’s office and assist the office staff as needed.

Duties: Please see below for specific tasks assigned to student workers in the Registrar’s office. The list is not all encompassing and other duties will be assigned.

• File, sort and organize student files and papers. • Assist Registrar’s office during Commencement ceremonies and

other events. Prepare Commencement materials prior to the ceremony.

• Provide comprehensive knowledge of the Registrar’s procedures while assisting students and guests when covering the desk.

• Organize and create spreadsheets for data. • Proof read a multitude of documents. • Deliver materials to different departments on campus.

The Registrar’s office requests 6 student works for AY 15/16 to assist office staff with assigned duties during the hours of 9:00am-5:00pm.

Admissions Ambassador

Supervisors: Joe Van Geison and Garrett Beitelschies

Job Description: Students who work in the Office of Admissions must be open minded, competitive, fearless, creative, and driven. We are looking for people who want to be a part of something bigger than themselves. We want people who want to make an impact on this campus.

Duties: Admissions Team Members are expected, but not limited to the following:

- Assist Admission staff as they recruit students

-Inspire prospective students/families on Campus tours

- Tell Stories and relate to others

- Work on Saturdays

- Meet for team events in the evenings

-Work in a team atmosphere

The Admissions Office requires 25-27 Work Study Students to provide coverage for the hours of Monday to Saturday 8:30am to 5:00pm, and also for Recruiting events throughout the year.

Student Business Services – Assistants (2 positions)

Supervisor, Nancy Close Student job responsibilities will include, but are not limited to:

• Enter student payments • Alphabetizing • Computer data entry • Calculations • Filing • File retrieval • Greet and direct everyone that comes to the office for assistance • Assist with running on campus errands • Make copies • Stuff envelopes

• Sort and open mail • Must be willing to sign a confidentiality agreement • Other various office work as needed

Position Title: The Office of Financial Aid Student Worker Supervisor: Maria Rhodea Job Description: Students who work in the OFA must have a helpful and cheerful nature. They need to be detail oriented with an interest in technology, financial aid, and helping students and families. Duties: The OFA workers will be called upon to do the following activities.

• Manage the Reception Desk by answering the phone and greeting students/families

• Schedule appointments and meetings • Learn the basics of financial aid. • Use the printer/fax/scanner. • File student information • Use Word, Excel, and other applications to assist with the needs of the office.

The OFA will have 3 positions available, our office hours are M-F 8:30-5:00

Production House Student Employment 8 Positions: 6 - Broadcast staff members 2 - ACPH Assistants Laura Sherub - 20 Hours per week (student employment) Adrian College Production House Technical Coordinator (student employee) Supervisor: Michael Neal – Media Designer Job Description: Management of technical process for final on-screen product of ACPH live-streaming events. Responsibilities: Wirecast for Youtube Youtube LIVE Roland VR3-EX Video Switcher Proficient in audio/video setup Scheduling of Technical Assistants, interns, and volunteers General filing and record keeping

Position Requirements: 20 hours twice a week (not to exceed 10 hours per week) (availability over breaks preferred) Qualifications: Video production experience and Mac proficiency required. Individual must be highly motivated with ability to work independently and with others. Adrian College Production House -Broadcast Staff X6 Supervisor: Michael Neal – Media Designer Job Description: Participation and management of camera crew for ACPH live- streaming events. Responsibilities: Live Camera Operation Live Announcing Video Capture/Photography Audio/video setup Digital filing and record keeping Position Requirements: 4-5 hours twice a week (not to exceed 10 hours per week) (availability over breaks preferred) Qualifications: Video production experience and Mac proficiency required. Individual must be highly motivated with ability to work independently and with others. Adrian College Production House - Videographer Supervisor: Michael Neal – Media Designer Job Description: Assistant videographer to ACPH campus services. Responsibilities: Live camera operation Event coverage/capture File processing Audio/video setup General filing and record keeping Position Requirements: 2-3 hours per day (not to exceed 10 hours per week) (availability over breaks preferred)

Qualifications: Experience in video production preferred but not required Adrian College Production House - Photographer Supervisor: Michael Neal – Media Designer Job Description: Assistant photographer to ACPH campus services. Responsibilities: Still camera operation Event coverage File processing General filing and record keeping Position Requirements: 2-3 hours per day (not to exceed 10 hours per week) (availability over breaks preferred) Qualifications: Experience in video production preferred but not required

OFFICE OF ALUMNI RELATIONS – Office Assistants

Supervisor: Marsha Fielder

Openings: 2

We offer a variety of work including:

• event preparation • displays • special projects • writing • alumni research • mailings

Central Stores Work Study Job Description

Hours: 7:30am – 3:00pm (subject to change)

Reports to: M. Gentner

Location: Plant Service Building

Requirements:

• Be able to lift up to 50lbs. • Assist with filling internal and janitorial orders for all college locations. • Receive in shipments from UPS, Fed Ex Ground, Fed Ex Express,Allied Eagle,

Bostwick-Braun, UPS Freight or any other deliveries by following Central Stores policies and procedures.

• Help keep Central Stores orderly and clean. • Help with ordering stock for Central Stores. • Assist anyone that comes into Central Stores with finding an item.

There are 3 openings for this position. Need Students that can lift, get dirty, dust and sweep and any other odd jobs that need to be done. Prefer Work Study Students that can work in the mornings!

Plant Campus Employment Job Description

Student workers at Plant do a variety of work ranging from picking up trash, edging sidewalks, watering flowers, weeding flower beds, picking up sticks, planting flowers, to shoveling snow. Students are required to work between the times of 7am to 3:30pm Monday through Friday. Most of the jobs assigned are grounds positions but we also have custodial positions which would involve cleaning in Academic buildings and resident halls as needed.

Career Planning Student Employment Event Planning Student Worker

Position Summary:

The main goal of this position is to work in conjunction with office staff on the promotion, outreach of activities, and events along with services held from within the Institute for Career Planning. Increase student attendance for the academic year’s events. Provide direct clerical support services to the Institute & staff along with providing great customer service to visitors.

Job Duties:

Event Planning Student Worker

§ Help plan, develop, implement and promote a comprehensive marketing strategy aimed at increasing the overall awareness and usage of the Institute, its programs, events, and other services. Initiate contact with various campus groups and organizations to encourage use of services

§ Use desktop publishing software to help create and distribute promotional materials such as flyers, brochures, advertisements, posters, banners and other marketing collateral for varied career services audiences which will include students, alumni, employers/recruiters, faculty and staff

§ Help plan, develop and implement all career planning events/programs. This includes Dress for Success, Etiquette Lunch, Focus on Your Future, Take A Bulldog To Work, and Suit A Bulldog

§ Contacting appropriate on-campus staff to reserve and meet the needs of our events

§ Attend bi-weekly meetings with career planning staff to give updates on planning progression

§ Take a creative and new approach to career planning services § Peer to peer mentoring on the promotion/outreach of activities and

events along with services held from within our office § Direct students to Career Planning office and set up appointments as

instructed § Understand and direct students to all Career Planning digital media,

which includes the website, career assessment, and Handshake software

Front Desk

§ Greet students, faculty and other professionals who visit the Institute for Career Planning office; provide assistance, take thorough messages, etc.

§ Make appointments, answer telephone, take messages § Cover front desk during lunch hours or office meetings § Schedule student appointments as instructed through student

appointment sheet

General Office Duties

§ Make copies, file, type, and distribute documents as requested throughout campus

§ Assist in web search of job postings, career events § Distribute marketing pieces around campus and pick up when

expired § Assist Administrative Assistant with maintaining and updating

internship binders § Update/organize computer and paper files; books/binders § Maintain a neat and clean office including dusting and arranging

materials § Other duties as assigned

Required Skills:

§ Strong customer service skills § Proficiency with editing § Attention to detail § Proficiency in Windows operating system, Microsoft Office Suite,

Photoshop, Publisher, as well as graphics and Web development software

§ Good oral and written communication skills § Must be able to meet deadlines and manage multiple projects § Must be willing to work independently and report to supervisors on a

regular basis regarding work progression § Must have positive, cooperative attitude and respond to constructive

feedback in a mature fashion § Must possess a high level of integrity and confidentiality

Marketing and Communications Student Worker

Position Summary:

Experience with managing social media communications on Facebook, Twitter and LinkedIn. Capable of designing newsletters and flyers. Promote activities and events as well as services provided from the Institute. Have a creative, innovative personality. Provide direct clerical support services to the Institute & staff along with providing great customer service to visitors.

Job Duties:

Marketing and Communication Student Worker

§ Assist Administrative Assistant with publishing newsletters § Assist with the writing, creating, editing, and proofreading of all

department promotions including printed materials, web pages, print

advertising, catalog/handbook descriptions, calendar announcements, and email notices

§ Maintain and update Facebook and Twitter pages § Increase followers and fans of Career Planning Facebook page, and

Twitter account. Utilize Hootsuite. § Post employment opportunities to webpage and Facebook § Formulate verbiage for Facebook/Twitter/Hootsuite § Peer to peer mentoring on the promotion/outreach of activities and

events along with services held from within our office. § Direct students to Career Planning office and set up an appointment

as directed § Understand and direct students to all Career Planning digital media,

which includes the website, career assessment, and Handshake software.

Front Desk

§ Greet students, faculty and other professionals who visit the Institute for Career Planning office; provide assistance, take thorough messages, etc.

§ Make appointments, answer telephone, take messages § Cover front desk during lunch hours or office meetings § Schedule student appointments as instructed through student

appointment sheet

General Office Duties

§ Make copies, file, type, and distribute documents as requested throughout campus

§ Assist in web search of job postings, career events § Distribute marketing pieces around campus and pick up when

expired § Assist Administrative Assistant with maintaining and updating

internship binders § Update/organize computer and paper files; books/binders § Maintain a neat and clean office including dusting and arranging

materials § Other duties as assigned

Required Skills:

§ Strong customer service skills § Proficiency with editing

§ Attention to detail § Proficiency in Windows operating system, Microsoft Office Suite,

Photoshop, Publisher, as well as graphics and Web development software

§ Good oral and written communication skills § Must be able to meet deadlines and manage multiple projects § Must be willing to work independently and report to supervisors on a

regular basis regarding work progression § Must have positive, cooperative attitude and respond to constructive

feedback in a mature fashion § Must possess a high level of integrity and confidentiality

Student Life & Housing Office

Supervisor: Shantay Ernst

Job Description: Secretarial and clerical duties in the Student Life and Housing Office will include but not limited to:

• Answering the phone & recording messages • Cover lunch hour • Greet and direct students coming to the office for assistance • Proofread typed materials • Data-entry • Filing • Operating Xerox machine • Knowledge of Microsoft Word and Excel • Run errands on campus • Check bulletin boards for unapproved & expired flyers as well post

current flyers • Must be professional, organized and dependable with a great attitude

*Other job duties may be assigned throughout the year.

The Student Life & Housing Office requires 4 student workers to provide coverage Monday-Friday from 9:00 am-5:00 pm.

Bookstore Student Worker Supervisor: Rachelle Duffy

Job Description: Arrington Bookstore is a vital part of the campus community and relies heavily on student employees. We are looking for responsible, friendly, outgoing students who have had retail experience. Student workers

Duties (Job responsibilities include, but are not limited to): - Cashier - Merchandising - Customer service - Housekeeping - Merchandise shipping and receiving - Some weekends and evenings are required

The Bookstore requires 12-14 student workers to provide coverage for the hours of Monday – Friday 8:30am – 5pm, Saturday 10am – 3pm. Student Worker - Information Technology Reports to Brad Maggard Network Engineer Duties. - Perform general maintenence on Faculty, Staff, and computer lab hardware.- Perform Operating System installation and driver installation.- Perform Software installation.- Technical troubleshooting and hardware repair.- Assist students with network related issues.- Maintain Inventory of equipment on campus. Requirements - Ability to lift 50 pounds.- General office skills.- Ability to work set schedule