business letters....a how to!. types of letters personal—business letter a personal-business...
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Business Letters
. . . .a how to!
Types of Letters
Personal—Business Letter A personal-business letter is a letter that is sent
from an individual to a person or business/organization.
Business Letter A business letter is sent from a business or
organization to another or to an individual.
Types of Letters
Personal—Business Letter A personal-business letter is a letter that is sent
from an individual to a person or business/organization.
Business Letter A business letter is sent from a business or
organization to another or to an individual.
Major Parts of a Letter
10 Parts Must be in order Must know what each part does
Major Parts of a Letter
1. Letterhead if the letter is from a business.
Letterhead Examples
Major Parts of a Letter
2. Return Address-the address of the person writing the letter.
Major Parts of a Letter
3. Dateline-Complete and current date.
Major Parts of a Letter
4. Letter Address/Inside Address-the address of the person receiving the letter.
Major Parts of a Letter
5. Salutation-the greeting of the letter. Example: Dear Sir or Madam:
Major Parts of a Letter
6. Body-the message of the letter.
Major Parts of a Letter
7. Complimentary Close-the ending of the letter. Example: Sincerely yours,
Major Parts of a Letter
8. Handwritten Signature-the author signs the letter after it has been printed.
Major Parts of a Letter
9. Keyed Name-the authors typed name.
Major Parts of a Letter
9. Con’t Typist Initials-initials of the typist.
Major Parts of a Letter10. Enclosure Notation –double spaced after typist’s initials
Enclosure
Major Parts of a Letter
1. Letterhead if the letter is from a business.2. Return Address-the address of the person writing the letter.3. Dateline-Complete and current date.4. Letter Address/Inside Address-the address of the person
receiving the letter.5. Salutation-the greeting of the letter. Example: Dear Sir or Madam:6. Body-the message of the letter.7. Complimentary Close-the ending of the letter. Example: Sincerely
yours,8. Keyed Name-the authors typed name.9. Handwritten Signature-the author signs the letter after it has been
printed/ Typist Initials-initials of the typist10. Enclosure Notation
Formatting – 1st Page
Top Margin – 2”
Right Margin – 1”
Left Margin – 1”
Bottom Margin - 1”
Example Letter123 Main StStokes, NC 285745/12/2009
[QS]
Pactolus School3405 Yankee Hall RoadGreenville, NC 27834[DS]Dear Mr. Jones, [DS]On October 24, 2008 we received great news regarding the . . . .[DS]This is great news because of . . . .[DS]Sincerely,
[QS]
Chris Young[DS]CyEnclosure
Parts of a letter:
1.Return Address/Letterhead2.Dateline3.Letter Address/Inside Address4.Salutation5.Body (most of paper)6.Complimentary Close7.Handwritten Signature8.Keyed Name9.Typist Initials10.Enclosure
Notes to Remember!1. The top margin is 2”, side and bottom margins are 1".2. Typist initials are the initials of the typist and are used
when someone other than the writer prepares the letter. Lowercase letters are used, with no space, and with no punctuation, appearing a double space below the signature.
3. Get spacing correct (QS & DS)
Example Letter123 Main StStokes, NC 285744/19/2010
[QS]
School Name3405 Yankee Hall RoadGreenville, NC 27834[DS]Dear Mr. Jones, [DS]On October 24, 2008 we received great news regarding the . . . .[DS]This is great news because of . . . .[DS]Sincerely,
[QS]
Chris Young[DS]cyEnclosure
Parts of a letter:
1.Return Address2.Dateline3.Letter Address/Inside Address4.Salutation5.Body (most of paper)6.Complimentary Close7.Handwritten Signature8.Keyed Name9.Typist Initials/Handwritten Signature10.Enclosure Notation
GREEN – You change for Project!RED – Spacing – Do not type!
Block Letters Versus Modified Letters
Block Letters –The entire letter starts at the left margin of the page (Business Letters)
Modified Letters- The paragraphs are indented .5 spaces from the left margin by pressing the TAB Key.(Personal Business Letters)
Open and Mixed PunctuationOpen Punctuation-No punctuation follows the salutation or complimentary close.This will be used in Block Style Letters
Mixed Punctuation-There will be a Colon after the Salutation and a Comma after the Complimentary Closing.This will be used in Modified Style Letters
Paragraphs Spacing
If you do not know the person’s name and you are sending a business letter use
Ladies & Gentleman
OR
Dear Sir or Madam
THE END