bus007 2014 u3 student _oral presentations
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Chapter 12
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 1
Developing OralPresentations
Many technological changes in the past 30 years.
Does technology guarantees success? It is a tool.
The key is getting your message through to the audience
Learning Objectives
1. Planning a presentation
2. Developing a presentation
3. Enhancing presentations with visuals
4. Completing a presentation
5. Delivering a presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 2
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Planning a Presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 3
Communication skills
research
planning
writing
visual designinterpersonal skills
nonverbal communication
Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall Chapter 12 - 4
The Three-Step Process
Situation
Information
Medium
Organization
Revision
Delivery
Preparation
Confidence
Adapt to
the Audience
Compose
the Message
Planning CompletingWriting
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Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall Chapter 12 - 5
Analyze the Situation
Purpose
Persuade
Inform
Leading a
brainstorming or
problem solving
session
Audience Profile
Demographics: age
Size
Interest
Knowledge /
experience / abilit y
Seating
arrangement
Emotional state
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 6
Analyze the Situation
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Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall Chapter 12 - 7
Select the MediumOnline Face-to-Face
Online Face to face
Which is easier / more
effective?
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 8
Select the Medium
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 9
Organize Presentation
DefineMainIdea
SelectApproach
LimitScope
OutlineContent
Define Main Ideas
What was his
message?
Select the approach
Direct versus
indirect
Limit your scope
Time limits
Holding the crowds
attention levels
Factor in breaks,
QnA
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 10
Organize Presentation
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 11
Presentation Outline
1. State your purpose and main idea
2. Organize your points and sub-points
3. Identify major points throughout
4. Plan transitionsbetween sections
5. Prepare bibliography and sources
6. Choose a compelling title (why last?)
Developing a Presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 12
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 13
Adapt to the Audience
Small Groups Large Audiences
Casual Style
Elicit Participation
Simple Visuals
Formal Style
Control Participation
Multimedia
The Presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 14
Introduction
The BodyThe Close
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 15
The Introduction
Arouse Interest
Build Credibility
Preview the Message
Getting your audience
attention
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Building Credibil ity
Are you worth listening to?
Earning their trust
OR
Your accomplishments
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 17
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 18
Presentation Body
Present Main Points
Connect Ideas
Hold Audience Attention
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Sequence
1st, 2nd...
Starting with
Next
Compare
Likewise...
Similarly,
In the same
way,
Contrast
However,
But
On the other
hand,
Give
Reasons
Therefore
As such
So
Digress
By the way
Have you
heard
Generalise
Usually
In 9 out of
10..
As a rule of
thumb
Summarise
In short
To sum up
In summary
Conclude
In conclusion
Before I end
To conclude
Transitions Link ideas
Holding their attention
Relate your subject to their needs/ what they already
know
Anticipate their quest ions and answer them
Clear language with a l itt le variety (e.g. money =
Give them a way to categorize and remember your
points
Ask questions to ___________________________
Illustrate your ideas wi th visuals that enliven your
message
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 21
Presentation Close
Restate Main Points
Describe Next Steps
Finish Strong
Finishing Strong
(clarity and confidence)
Want them o leave with your f inal
words ringing in their ears
In conclusion / Finally Repetition of key ideas
Emphasize on the importance
Confident optimism
Caution (warning about a problem/risk)
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 22
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Enhancing the Presentationwith Effective Visuals
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 23
Hi-tech versus low-tech
Have you heard of prezi?
http://www.youtube.com/watch?gl=SG&v=pxhqD0hNx4Q&hl=en-GB
http://www.youtube.com/watch?NR=1&feature=fvwp&v=2NsKNL7LJOI
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Readable ContentLess is better
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 25
Highlight Key Points
Summarize and Preview
Signal Major Shifts
Illustrate Concepts
Create Interest
Copyright 2012 Pearson Education, Inc. publish ing as Prentice Hall
Designing Graphics
Chapter 12 - 26
Simplify Clarify
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 27
Select Design Elements
Colors
Background
Foreground
Font Styles
Practical Tips (PPT slides)
Use Contrast (text size and color)
There should be a focal point
Use Titles and Subti tles
DO NOT use pictures as background
Animations / ppt t ransitions when
needed
Why? Why not?
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WritingReadable
Content
GENER L GUIDELINES FOR DESIGNING SLIDES
Limit to one idea per
slide
Limit the content to a
max. 25 words
Use phrases - max 7
words
Use parallel structure
Use active voice
Avoid text-only slides
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DesigningGraphics
GENER L GUIDELINES FOR DESIGNING SLIDES
Box your visual aids
Choose the correct
typefaceBRUSHSCRIPT MT
Animation and Media
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 32
Decorative Functional
Transitions
Builds
Hyperlinks
Audio or Video
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Completing a Presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 33
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 34
Finalize Slides and Support
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 35
Presentation Methods
Memorizing(disadvantages)
Reading a ScriptUsing Notes
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 36
Practice Your Delivery
Present Naturally
Check Equipment
Know the Material
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 37
Practice Your Delivery
Check Your Timing
Anticipate Questions
Practice the Speech
Delivering a Presentation
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 38
Put your love, passion, imagination, and spirit behindit. Without enthusiasm, there is no creativity. It may be a
quiet enthusiasm, or it may be loud. It doesnt matter, as
long as it is real.
Garr Reynolds
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What about being nervous?
Remember the fol lowing facts . . .
Everyone gets nervous.
It means you care.
It can help you to give more compellingpresentations.
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 39
Overcome Anxiety
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 40
Dont Try to Be Perfect
Prepare and Practice
Visualize Success
Take Deep Breaths
Be Ready to Go
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Overcome Anxiety
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 41
Get Comfortable
Take a Short Break
Stay on Message
Overcome Anxiety
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 42
Make Eye Contact
Keep on Going
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 43
Respond to Questions
Ground Rules
Preparation
Nonverbal Cues
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 44
Respond to Questions
Honest Answers
Control
Conclusion
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Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 45
Respond to Questions
Repeat question
Ask for clarification
What if you do notknow the answer?
Presentation Tips
Copyright 2012 Pearson Education, Inc. publishin g as Prentice Hall Chapter 12 - 46
Previews
Simplicity
Feedback
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Presentation Tips
Copyright 2012 Pearson Education, Inc. publishin g as Prentice Hall Chapter 12 - 47
Audience
Connection
Technology
WHY GET THE AUDIENCE
TO PARTICIPATE?
What I hear I forget,
what I see, I remember,what I do, I understand
- Chinese proverb
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DURING THE PRESENT TION Gesture effectively
Maintain poise
Vary your style to suitthe audience
Hands gesture
Dont exaggerate
movements
Palms facing:
Towards yourself
To the ground
Up Dont point unless
necessary
http://www.medianet-ny.com/clips.htm
Developing Oral and
Online Presentations
Copyright 2012 Pearson Education, Inc. publishi ng as Prentice Hall Chapter 12 - 50