bull marketplace accounts payable receiving quantity job aid
TRANSCRIPT
Accounts Payable, Controller’s Office Last Updated September 2019
Page 1 of 5
Receiving Quantity
Description: Create a quantity-based receipt for a purchase order.
1. Navigate to the Shopping Home page. 2. In the “My Purchase Orders” subsection, open the purchase order by selecting the PO number.
3. From the Document Actions drop-down box, select Create Quantity Receipt.
Bull Marketplace – Accounts Payable
Receiving Quantity Job Aid
Accounts Payable, Controller’s Office Last Updated September 2019
Page 2 of 5
Receiving Quantity
4. The receipt will automatically populate with the PO information, including the remaining number of items to be received. You have the option to enter a Packing Slip No., attach documents, or add notes related to delivery of goods or services.
5. The receipt date is prepopulated with the current date. Please update the receipt date to reflect the actual date that goods or services were provided.
Accounts Payable, Controller’s Office Last Updated September 2019
Page 3 of 5
Receiving Quantity
6. Enter the appropriate quantity for each line. Line Status defaults to Received. Remove lines that are not applicable by checking the line and selecting GO, next to the drop-down menu Remove Selected Items.
To return items, select Receive & Return
Click Save Updates to save progress.
Accounts Payable, Controller’s Office Last Updated September 2019
Page 4 of 5
Receiving Quantity
7. Once receipt is thoroughly reviewed, click Complete. Important Note: Review receipt for accuracy before completing. The matching process runs instantly and will not allow a receipt to be adjusted once it is matched with an invoice. If receipt is unmatched, you are able to reopen the receipt to make adjustments, remove items, or cancel the receipt.
8. The Receipt No. displays on the screen. Click on the Receipt Number to review the receipt.
Accounts Payable, Controller’s Office Last Updated September 2019
Page 5 of 5
Receiving Quantity
9. Completed receipt with highlights showing updated fields
10. You may go back to the Purchase Order to confirm remaining items from the Receipts section. Next time you receive, the receipt will populate with the remaining items.