building personnel instruction june 2015 working with facilities & services
TRANSCRIPT
Working with Facilities & Services
BUILDING PERSONNEL INSTRUCTION
June 2015
Working with Facilities & Services
Syllabus
August 14, 20142014 Chancellor’s Retreat
2
• Waste Management & Recyclingo Tracy Osby, Coordinator: [email protected]
• Building Serviceso Jay Matthews, Assistant Superintendent: [email protected]
• my.FS Portalo Jerry Dinnin, Service Office Supervisor: [email protected] Steve Ashwill, IT Senior Application Developer:
• Building Maintenanceo Roger Bensyl, Building Maintenance Coordinator:
• Construction Serviceso Dave Dowler, Associate Director, Construction Services:
• Engineering Serviceso Brad Ellison, Management Engineer: [email protected]
Working with Facilities & Services
Waste Management Recycling
June 2015
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• Containers and pickup provided at no cost
• Customer responsible for emptying 28-quart desk container
• Recycle paper, cardboard, metal, aluminum, and plastic bottles
Working with Facilities & Services
Waste Management Trash Collection
June 2015
4
• F&S Building Services provides select waste containers
• Majority of buildings have a scheduled collection day
• Customers may request additional services
• Pallets and construction debris should not be placed inside trash dumpsters
Working with Facilities & Services
Building Services Teams
June 2015
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Four Shifts Early Days 4:00 a.m. – 12:30 p.m. Days 6:00 a.m. – 4:30 p.m. Early Evenings 5:00 p.m. – 1:00 a.m. Deep Nights 11:00 p.m. – 7:00 a.m.
Additional Crews Public Functions/Moving Crew Floor Crew
*Jay Matthews, Assistant Superintendent of Building Services: 217-265-6430
Custodial Service Levels
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Frequency of Services*
First Floor Restrooms, Entrances and HallwaysLounges, Classrooms, Conference Rooms, KitchensPrivate Offices, Labs, Administrative Offices
5/week3/week1/Week
Self Directed Work Teams Customer oriented approach Increased flexibility and efficiencies
*Published Frequency of Services applies to large campus buildings. For a specific schedule of services, please contact your building services supervisor.
my.FS Portal
June 2015Working with Facilities & Services
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AiM Account Number
Service Request
Work Status Communications
Work Order Reporting
*Instructions for the above topics can be found on the my.FS Portal on the pages of each of the respective topics. To view the instructions, click the “Help” icon at the top of each page.
23 Specializations Painters
Construction Laborers
Steam Distribution
Furniture Restorers
Roofers
Finishers
Carpenters
Brick Masons
Locksmiths
Mill Workers
Operating Engineers
Iron Workers
Building Maintenance Division of Labor
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Laborer Electricians
Electricians
Sheet Metal Workers
Pipefitters
Elevator Mechanics
Plumbers
Machinists
Refrigeration Mechanics
Water Station Operators
Hydronics Crew
Insulators
Building Maintenance Zone Concept
The Structure1 North Campus• Neil Silver
2 North Central Campus• Steve Heath
3 West Campus• Tim Eckstein
4 East Campus• Greg Moen
5 South Central Campus• Terry Bagwell (Interim)
6 South Campus• Dave Alms
The Structure1 North Campus• Neil Silver
2 North Central Campus• Steve Heath
3 West Campus• Tim Eckstein
4 East Campus• Greg Moen
5 South Central Campus• Terry Bagwell (Interim)
6 South Campus• Dave Alms
Working with Facilities & Services
Building Maintenance Work Management
June 2015
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Issues Leading to Further Structural Damage if not Addressed
(Due In 1-5 Days)
Immediate
Safety/Health Concerns, Utility Disruption, Structural Damage
(Due Today)
High
Normal Maintenance of Building Systems and Utility Infrastructure
(Due In 1-5 Weeks)
Work not being done in the Near Future or May be Deferred (Due Within 1 Year)
Slight
Low Funding/Schedule Dependent Items that don’t Present Adverse Risk
(Due in 1-5 Months)
Frequency of Services*
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Deferred Maintenance Work
June 2015
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Reasons for Work Being Deferred Funding Future projects
Addressing Deferred Tasks Larger projects Increased building maintenance budget Departmental funding
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In-House Crafts & Trades F&S craftspeople performing project work
Contractor Services Program utilizing the service of approved contractors from
28 divisions of work
Job Order Contracting (JOC) Fast Track procurement process for construction services
Construction Services Delivery Options
June 2015
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Working with Facilities & Services
For all F&S construction projects, the customer is expected to: Prepare a baseline risk assessment
Complete the construction project checklist
Submit a service request through the my.FS Portal
Review and approve estimates and final scope
Attend project meetings
Convey and approve changes to scope, schedule, and cost
Approve project punch list and sign permits
Customer Responsibilities
June 2015
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Beginning July 1, the following changes take effect: Construction permits will be signed and given to the
contractor after final project walkthrough, per division of work
Contractors will submit the signed permit with invoice and all required documents to F&S Construction Services
Customers must accept “Terms and Conditions” prior to procuring Contractor Services
F&S will post weekly updates to contractors’ annual standing purchase order limits on the my.FS Portal
F&S will post Request for Proposal NO. 1ALR1209 along with the scope of services mandatory requirements on the my.FS Portal
Contractor Services Changes for FY16
June 2015Working with Facilities & Services
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Working with Facilities & Services
Engineering Design Services
June 2015
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Engineering Services is required if a project involves: Changes to building systems
Architectural HVAC Exhaust Systems Plumbing Systems Electrical Systems
Transforming one type of space into another Office to conference room Classroom to laboratory Combining two spaces into one Dividing large spaces
Working with Facilities & Services
QUESTIONS?
June 2015
Facilities & Services