building official training (bot) grant program presentation 2mn. stat. 16b.97 grants management •...

Building Official Training (BOT) Grant ProgramApplication Training Seminar (Presentation 2)

Website: www.dli.mn.gov/bot or email: [email protected]

www.dli.mn.gov/bot

http://www.dli.mn.gov/bot

mailto:[email protected]

Presentation2

Be sure to view all four presentations in the Grant Application

Training

2

First documentOverview of the request for proposal or

RFP

Request for proposal

3

4

Review Page 2For important Grant Program information

such as: Dates and deadlines, Contacts, Email and website

addresses.

Page 2 – General information

Technical assistance for the RFP or application documents:

Terence Olson: 651-284-5627or

Eileen McNiff: 651-284-5859

Direct all questions by email to: [email protected]

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MN. Stat. 16B.97 Grants Management

• It is the policy of the State of Minnesota to ensure: Fairness, precision, equity and consistency in competitive grant awards.

• All questions must be submitted by email to [email protected] so that everyone interested may have access to the answers in a fair and open process.

• The answers to will be posted on the Grant Program website: http://www.dli.mn.gov/bot

Page 2 - Questions

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Proposal Due Date• The proposal due date (deadline)

is listed here in the center of Page 2 of the RFP.

• Proposals will be accepted until 4 p.m. on the date listed here.

• Proposals will not be accepted after that date.

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All documents,answers to submitted questions

and other Grant Program information can be found at:


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Most of the content from Page 3 was reviewed in Presentation No. 1:• Purpose,• Objective,• minimum qualifications, and• Some details of the BOT funding.

But, there is additional information about the two training tracks.

In Presentation 1 we learned DLI may award up to 12 BOT Grants:

• Four for the seven county metro area.

• Eight for greater Minnesota municipalities.

Grants may be awarded for two types of tracks:

• Track 1 = 12-month training period

• Track 2 = 24-month training period

Here are more details about those two tracks10

Page 3 – Funds available

Track 1 = 12 month training period• Training in plan review and inspection of structures regulated by the

Minnesota Residential Code (Ch. 1309).• Funding up to $65,000.

Track 2 = 24 month training period• Training in plan review and inspection of both residential and

commercial structures regulated by the Minnesota State Building Code.

• Includes an additional grant award of up to $65,000.

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Track 1 = 12 month training period• Training in plan review and inspection of structures regulated by the

Minnesota Residential Code (Ch. 1309).• Funding up to $65,000.

Track 2 = 24 month training period• Training in plan review and inspection of both residential and

commercial structures regulated by the Minnesota State Building Code.

• Includes an additional grant award of up to $65,000.12

For more details about the training requirements for both tracks, see

documents 5 and 6. We will review them in

presentation 4.


Grant tracks

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Schedule of implementation

• The Grant Program will be implemented with Track 1.

• The second phase of Track 2 (commercial) will not be available until Track 1 is completed.

• The second-year training aspects of Track 2 will not be available until Track 1 has completed.

Grant tracks

The BOT Grant Program (containing the 12 grants) will have a set performance period or lifecycle:

Starts at contract signingCloses Dec. 31 2022

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Grant tracks

• That means: If a municipality chooses Track 1 ONLY, when Track 1 is completed, no new grant will take its place until after December 2022.

• A new Grant Program won’t begin until 2023.

• It is important that you make a correct track choice in the beginning, in your application and contract.

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Allowable expenditures

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Examples of allowable expenditures may include


• Invoices for approved expenditures will be reimbursed quarterly.

• Documentation of all allowable grant expenditures is required for reimbursement.

• Allowable grant expenditures and the program can begin once the contract is executed.

• The responder will bear all costs incurred in responding to this RFP.

• This RFP does not obligate the state to award any funding and the state reserves the right to cancel the solicitation if it is considered to be in the state’s best interest.

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Ineligible expenses

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Ineligible expenses

Ineligible expenses include but are not limited to:

• Fundraising

• Taxes, except sales tax on goods and services

• Lobbyists, political contributions

• Bad debts, late payment fees, finance charges, or contingency funds

• parking or traffic violations

• out-of-state transportation and travel expenses

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No invoices will be paid for expenses incurred before the contract effective date.

Grantees may only incur allowable expenditures once a grant contract is fully executed.

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The proposal

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The proposal

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Eligibility requirementsfor the BOT Grant Program

Eligibility requirements

1. Applicants must meet the minimum qualifications listed on page three.

2. Applicants must submit a completed application including the application, proposal, budget and budget narrative, on or before 4 p.m. on the due date listed on page two of the RFP.

3. Grants that are awarded will be restricted to one grant program trainee per municipality.

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Eligibility requirements

4. Proposals must contain enough information to sufficiently support an applicant’s ability to deliver the services described in its proposal and application

• or the applicant’s ability to deliver the services described through collaboration with another municipality.

o The services provided by collaborating municipalities shall be clearly defined in the proposal.

o Include a copy of the municipality’s Joint Powers Agreement in your submittals and check the box on the application.

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The proposal

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Required proposalcontent

Pages 5 and 6

and 6 – The proposal

• The items laid out on pages 5 and 6 are the required contents of the proposal worksheet.

• We will review each proposal requirement in greater detail in presentation 3.

• The proposal worksheet is part of the application packet.

• The completed documents of the application packet will become your formal proposal.

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and 6– The proposal

• The maximum points available for each of the categories is indicated after each requirement.

• There will be a total of 100 points available.

• The 100-point scale will be used by the Review Committee to evaluate each proposal.

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The proposal

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Submitting your proposal

The proposal


The deadline for submitting the proposal is listed on page 2 of the RFP.

Proposals and supporting documents should be submitted by email to: [email protected] .

Documents may also be mailed to:Minnesota Department of Labor and IndustryAttn: Eileen McNiff443 Lafayette Road N St. Paul MN 55155

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The proposal


If the proposal is submitted by mail:

1. Proposals are to be sealed in mailing envelopes or packages with the applicant's name and address written on the outside; and

2. Each copy of the proposal submittals requiring signatures, must be signed in ink by the ‘Authorized Representative’ of the municipality.

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The proposal

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Reviewthe

proposalchecklist

Proposal checklist

Grant Program Proposal checklistView the Grant Program Application Training Presentations.

Submit completed grant program application packet by 4 p.m. on the deadline date listed on page two of the RFP.

Review the sample grant contract.

Provide proof of workers’ compensation coverage.

Copy of effective and equal opportunity policy.

Joint powers agreement if collaborating with another municipality.

Signed addendum.

Signed training requirements documents.

Signed and notarized affidavit of non-collusion. 33

The proposal evaluation

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Evaluatingyour

proposalafter

submission


All responses received by the deadline listed on page 2 that also contain all items listed in the proposal checklist, will be evaluated in the following manor:

1. First, they will be scored pass/fail by determining if the mandatory requirements (page 7) have been met.

2. The proposals that pass, will be evaluated by the Grant Review Committee using the 100-point scale mentioned earlier.

3. The top 12 scores will be recommended to advance to the commissioner for approval.

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Mandatoryrequirements


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Mandatory Requirements:1. The completed application documents are received on or before 4

p.m. on the deadline date listed on page 2.

2. Applicant meets all the minimum requirements listed on page 3.

3. The applicant has submitted enough information to sufficiently support the municipality’s ability to deliver the services described in the proposal.

Scored as:PASS / FAIL

The proposal accuracy

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Accuracy ofproposalcontents

Proposal accuracy

• By submitting a proposal, the responder warrants that the information provided is true, correct and reliable for purposes of evaluation for potential contract award.

• The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the responder to suspension or debarment proceedings as well as other remedies available by law.

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Sample grant contract

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Review thesamplegrant

contact


• A sample grant contract is posted for review on the BOT Grant Program website: http://www.dli.mn.gov/bot .

• Applicants should be aware of the state’s standard grant contract terms and conditions in preparing your response.

• Much of the language reflected in the contract is required by statute.

• Any applicant who takes exception to any of the terms, conditions or language in the grant contract must indicate those exceptions in your response to the RFP.

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REVIEWONLY



• Certain exceptions may result in the applicant’s proposal being disqualified from further review and evaluation.

• Only those exceptions indicated in the response to the RFP will be available for discussion or negotiation.

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REVIEWONLY

Grant monitoring

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Post-award processGrantees will be

monitored to assurecompliance with the grant requirements

Grant monitoring

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Compliance with the requirements of the Grant Program will be verified via monitoring and completion of reporting forms provided by DLI.

• The monitoring process will include:1. grant monitoring visit(s)2. quarterly progress reports3. quarterly invoices – financial reconciliation4. A grant management form will be used to track all progress from

the visit(s) and reports. The documentation will be kept on file.5. Grant monitoring requirements will be detailed in the grant

contract.

,9,10 – Legal aspects

It is important to review the many legal issues addressed on pages 7,9 and 10:

• grantee bidding requirements for municipalities

• conflicts of interest

• public Data

• audits

• affirmative action and non-discrimination

• voter registration

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• Review the checklist once again

• Definitions

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Thank you!Email all questions [email protected]

And view the answers atwww.dli.mn.gov/bot

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