Building of the Digital library ofBrno University of Technology

Barbara Šímová / 21. 10. 2009

THE DIGITAL LIBRARY

Collection of documents dealing with Brno University of Technology (BUT) – scholarly, historical, media

- Central management of documents in integrated environment- Easier searchability

A service for students and employees as well as the public

Promoting of BUT to raise general awareness about it

Building of the Digital library of BUT

FILLING OF THE PROJECT OF THE UNIVERSITY DEVELOPMENT FUND „Building of the digital library of Brno University of

Technology“

Filed in 2007 for the solution 2008

Objectives of the project- Purchase and start operation of a server- Purchase and start operation of the DigiTool system- Filling of the Digital library

Building of the Digital library of BUT

DIGITOOL SYSTEM

Meets the stipulated conditions

Offers full support

Is a product of the company ExLibris- Smililar basic features as the Aleph system- Easier connection between both systems

Building of the Digital library of BUT

DIGITOOL SYSTEM – PURCHASED MODULES

Building of the Digital library of BUT

DigiToolDigiTool

The heart of the systém – a module used to store and manage objects and their metadata

The heart of the systém – a module used to store and manage objects and their metadata

Unsertion objects, metadata and their editing

Unsertion objects, metadata and their editing

Creation and management of collections

Creation and management of collections

RepositoryRepository MeditorMeditor CollectionManagementCollectionManagement

Search interface for end usersSearch interface for end users

Resource DiscoveryResource Discovery

CONTENT I

ETD‘s

- The main focus of the Digital Library of BUT- Currently the bachelor projects and master‘s thesis are

being dealt with- Defined by rector‘s regulation no. 2/2009 (on ETDs – their

layout, submitting, publishing and depositing)- Prescribed ETD‘s structure, standart layout of the title page- Licene agreement- It is all done by menas of the information systém- Archiving of the ETDs and making them accesible is the

responsibility of the Central Library- Workflow

Building of the Digital library of BUT

WORKFLOW

Building of the Digital library of BUT

1. Assignment and selection of topics2. Generating of hte title page and cover3. Submitting of the ETDs

- Full text - Entering of the metadata – key words, abstracts

4. Creation of license agreement5. Correction

WORKFLOW

Building of the Digital library of BUT

6. Submitting of the printed version of the TEDs- Acknowledgement that the printed and electronic version are the same- Acknowledgement of secret and public conformity- Licence agreement

7. Production of review8. Publishing before the thesis defence

- ETDs, metadata, assessment reports9. Completion of results of the thesis defence and state

final examinations10. Publishing of the ETDs in the Digital Library

CONTENT II

Newsletter Události (Events) Annual reports of BUT Documents published by the publishing house VUTIUM

- Doctoral, dissertation and habilitation theses- Inaugural lectures- Scholarly works

Materials of the Faculty- Conference collections- Journals from the Faculty

Cooperation with the Archive of BUT

Building of the Digital library of BUT

CONTENT III

Categorisation according to document types (final works, the newsletter Události, …)

Further specific categorisation – id depends a particular collection

Collections

Building of the Digital library of BUT

FORMATION COLLECTIONS

Building of the Digital library of BUT

FORMATION COLLECTIONS

Building of the Digital library of BUT

COLLECTION MAP

Building of the Digital library of BUT

CONTENT IV

Not all documents are in the electronic version

Creation of a centre for digitalization

The aspect of legal copyright has to be dealt with

Building of the Digital library of BUT

SUBMITTING DOCUMENTS

Manual

Bulk

Import from the university system - ETDs

Preparation of automated form for other workers

Building of the Digital library of BUT

METADATA DESCRIPTION

ETDs => metadata standard EVSKP-MS 1.1

Extension with library‘s own descriptive features- Assessment reports, grades

EVSKP-MS 1.1 can be used also for theses

Other documents- DublinCore

Building of the Digital library of BUT

ACCES RIGHTS

At each document there are acces rights – who/when can access it

Solved by menas of shibboleth

The aim is a to maximise the number of freely accessible documents

In ideal case, the rights were restricted only with ETDs

Building of the Digital library of BUT

EXAMPLES

Building of the Digital library of BUT

USER INTERFACE

Building of the Digital library of BUT

USER INTERFACE

Building of the Digital library of BUT

USER INTERFACE

Building of the Digital library of BUT

USER INTERFACE

Building of the Digital library of BUT

USER INTERFACE

Building of the Digital library of BUT

Thank you for your attention

Building of the Digital library of BUT