building effective business collaboration platforms
TRANSCRIPT
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SPaaS - SharePoint as a ServiceBuilding Effective Business Collaboration Platforms
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Gonzalo MarcosTechnical Solutions Professional
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Agenda
1. What's Governance?2. What's SharePoint Governance?3. SharePoint as a Service4. Policy Enforcement
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
1. What is Governance?
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
What Is Governance?
Expectations
Roles & Responsibi
lities
Policies Processes
GOVERNANCE
“Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […]
Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
2. What is SharePoint Governance?
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Why are we here?
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Governance Spectrum
ChaosRestricted
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Striking the Balance Governance=Agreement
BusinessNeeds
Usage
TechnicalNeeds
Control
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Is the site still active? Is the content still accurate?
Sensitive data stored in unsecure areas? PII? How do we prevent sharing of confidential documents? Is there content stored that should be in another system?
Areas of Governance - PoliciesQuality & Discoverability
Compliance, Appropriateness and Restrictions
Search result relevant? Not knowing where to look?
How do I measure SharePoint success?
How do I manage storage growth? What are the SharePoint uptime service level agreements?
Adoption
Infrastructure
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
3. SharePoint as a Service
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
What Is Governance?
Expectations
Roles & Responsibi
lities
Policies Processes
GOVERNANCE
“Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […]
Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
What processes need to be redefined?
Every New Site
Collection
Add to Backup Plan
•What SLA?
Security•Permissions
Turn on Auditing?
How much?
Who “Owns” it?
LifeCycle Management
Compliance Archiving?
Custom Branding or
Design Elements?
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Enabling Effective Governance
© 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
SharePoint as a ServicePolicy Process
People
Tech
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Site Collection Request
Transfer/Clone User Permissions Request
Site Request
Solution Package Deployment Request
Content Move Request
Gallery Artifact Deployment Request
Grant/Revoke Permissions
Recover Content Request
Service Catalogue Offerings
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4. Policy Enforcement
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Enforcing Governance in SharePoint
Encouragement Resource intensive
PowerShell Scripts 3rd Party Tools
Custom Dev 3rd Party Platform
automatedpartly automatedmanually
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Q & A