building blocks for inter institutional digital collaboration
DESCRIPTION
Copyright review for HathiTrust involves review of materials from 77 contributing libraries using reviewers from 22 different institutions. Learn how the review process was built to ensure consistency, accuracy, legal responsibility and easy accessibility for a widely distributed set of users.TRANSCRIPT
Building Blocks for Inter-Institutional Collaboration:
A HathiTrust Case StudyJudy Ahronheim
University of Michigan
HathiTrust Digital Library
What is Copyright Review ?
• HathiTrust has scanned books from academic libraries
• Scans are reviewed for copyright status• Public Domain materials are opened to view
by anyone• Thank you IMLS!
IMLS Grant Partners
IMLS 1--US Works – 2008-2012
• Four partners: Michigan, Wisconsin, Minnesota, Indiana
• 12 reviewers• 170,000 works reviewed at
end of grant 1• 87,000 public domain works
identified at end of grant 1
IMLS 2 – 2012-2014• Adds works from Canada,
UK, Australia• 44 reviewers from 19
institutions• 58,347 non-US works
reviewed• 41,805 non-US public
domain works identified
Block 1: Onboarding workers:
• Identifying candidates• Access• Communication• Inculcating shared values
YOU MAKE THE DIFFERENCE
Block 2: Institutional requirements:
• Liaison• Communication • Infrastructure and equipment• Legal indemnification
Block 3: Distance training
• Communication • Documentation • Practice• Feedback• Updates
Decision Tree
Block 4: Technical support and shared tools
• A single unified web-accessible interface• Locking in security• Developer and IT support• Culture of progressive change and
improvement
Block 5: Tracking the work
• Ongoing feedback • Remedial communication and re-training• Incentives to improve• Letting participants see progress
Actual and Comparison of Valid Decisions
Gentle Feedback
Lessons Learned
• Budget for rewards and celebrations• Be clear and firm about the contributions,
skills and qualities you want in staff. • Get local supervisors on your side.• Procedural training works best when formally
administered and monitored from a central location.
• Little things can look big from a distance.
Learn More About…
• HathiTrust: http://www.hathitrust.org/about• Copyright Management System:
http://www.lib.umich.edu/copyright-review-management-system-imls-national-leadership-grant
Contact me….
Judy AhronheimHead, Electronic Resource Access Services
University of Michigan [email protected]
Shared Values
• Start Simple• Exhibit Good Faith• Apply Due Diligence• Build Strong Documentation• Keep Accurate and Detailed Records
Any questions?