building a parent-driven school report card

BuildingaParent-DrivenSchoolReportCardStateBoardofEduca.onESSATaskforceJanuary9,2017

Agenda

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OurProgress

ContentProposalUpdates

FormatDiscussion

NextSteps

Appendix

OurProgress

OurProcesswiththeTaskForce

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Mee9ng3:October3,2017

Mee9ng4:November7,2017

Mee9ng5:December5,2017

Mee9ng6:January9,2017

§  OSSEpresentstheToolkitandengagementapproach

§  ESSAtaskforceprovidesfeedbackonthetoolkit

§  OSSEiden.fiesanyfurthersupportsneededaroundparentengagement

§  OSSEprovidesupdateontoolkitandprocessrevisionsbasedonpreviousmee.ng

§  ESSATaskforcememberspresentupdatesonparentfeedbackcollectedtodate

§  OSSEprovidesareportorpresenta.ononparentfeedbackcollectedtothetaskforce

§  OSSEproposescontentandformofReportCardtothetaskforce

§  ESSAtaskforcemakesrecommenda.onstoOSSEproposal

§  OSSEpresentsupdatedcontentproposalwithadjustmentsbaseduponaddi.onalparent,SBOE,andESSATFfeedback

WehopetheSBOEwillconsiderformal

proposalinFebruary

Wecompletedourfirstroundoffeedbackcollec.onjustbeforetheholidaysPhase1:Parent-DrivenContent

Phase2:Parent-FriendlyDesign

Phase3:ASuccessfulLaunch

Present–December2017 January–April2018 April2018&Beyond

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TheBigQuesIon:§  WhatinformaIon

doparentsneedtomakeinformeddecisionsabouttheirchild’sschoolopIonsandhowtodeepentheirengagementwiththeirchild’scurrentschool?

TheBigQuesIon:§  Howshoulddatabe

organizedandvisualizedonthereportcardforparentstofindwhat’smostimportanttothemquicklyandunderstandwhattheyarereading?

TheBigQuesIon:§  Howdowegetthe

communityexcitedaboutthereportcard,buildmomentumforourusescases,andeducatepeopleonhowbesttouseitandprovideongoingfeedback?

Repor.ngOutFeedbackThemes&DecisionRa.onale

Withyourhelp,wehavedonealotofengagement

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In-PersonFeedbackSessions43%

PAVECanvassingEffortsandPLEBoards

32%

EdFESTSurveys11%

OnlineSurveys14%

Inall,weheardfromnearly1,900parents,families,andcommunitymembers,adding~1,400pointsoffeedbacksinceourlastreport

Note:FeedbacksessionsincludeESSATF,Community,andCBO-basedfeedbacksessions

Weputtogetheranini.alcontentproposalbasedonthatengagement…

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ESSARequiredDataElements

TopThemesfromParentFeedback

OtherImportantThemes

WeincludedalldatapointsthatarerequiredbyESSA

Anytopicalareathatwasrepresentedinover5%ofcommentswasstudiedtodeterminehowwecouldrespondwithindataandlegalconstraintsWeincludeddataelementsthatdidn’tmakeittothe5%threshold,butwereimportanttospecificaudiencesormen.onedregularly(e.g.,transporta.on)

§  Theyarepushingformore,whileunderstandingtherearelimita.onstowhatOSSEcando

§  Theyareopentoongoingdiscussionforfutureyears

...butstakeholdersaskedustodomore

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ESSATaskforce AdvocacyOrganiza9ons

CBOPartnersParents&CommunityMembers

We’vehadproducIveconversaIonswithTaskforcemembersandother

stakeholders

Inpar.cular,theywantedmoreintheseareas

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TeacherData Parent&FamilyEngagement

StudentAc9vi9es SpecialEduca9on Health


OtherImportantThemes

ContentProposalUpdates

TeacherData

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§ Whatweheard:Par.cipantsexpressedinterestinteachers’backgrounds,levelofexperience,turnoverrates,andeffec.venessastheypertaintoeachoftheDistrict’sschools.Itisimportanttonotemuchofthefeedbackrepresentedadesireforschool-by-schoolnumbers.

§  Examplesofrecommendedwaystomeasure:Numberofyearsteaching,Teacherdemographics,%ofteacherscer.fied/educa.onlevel,Teacherturnover

TeacherData:For2018

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MeasuresinIni9alProposal

EducatorQualifica9ons:Inexperience(<1Year)

EducatorQualifica9ons:Emergency/ProvisionalCreden9als

EducatorQualifica9ons:OutofCer9fica9on

EducatorQualifica9ons:%ofTeachersbyYearsofExperiencesCategories

EducatorQualifica9ons:Creden9aledTeachers

ProposedUpdates

Exis.ngMeasure

UpdatedorNewMeasure

Parentswereinterestedinlengthofexperience,soweproposeadding%ofteachersbyexperienceforthefollowingcategories:1,2-5,6-10,10+

Updatedtousetheinversefiguretoshowratesofcreden.aledteachers

EducatorQualifica9ons:Cer9fiedTeachers

Updatedtousetheinversefiguretoshowratesofcer.fiedteachers

FeedbackonIniIalProposal:

PeoplewantedmoreinformaIonaboutteacherskillsandretenIon—wehavenocommonwayofcollecIngretenIondata;however,wecanprovidemoreinformaIonaboutteacherexperience

TeacherData:Beyond2018

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WeunderstandthereisaddiIonalinterestinteacherreten)ondatathatwecannotmeetin2018,soweareproposingtoconInuetheconversaIonthroughthetaskforce.SpecificallywecommittofacilitaIngconversaIonsaround:

§  TeacherEquityPlan§  OSSE’scurrentcapacityincollec.ngteacherdata§  LEAandschoolperspec.ves§  Thoughtpartners/expertsonteacherlaborforceissues

Parent&FamilyEngagement

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§ Whatweheard:Thereisinterestingaugingparent/familyinvolvementinschoolstoevaluatetheschool’scommunityandoveralldegreetowhichfamiliesareengagedandinvested,andalsotomeasurehowmucheffortschoolsarepufngforthtoengagetheirstudents’families.

§  Examplesofrecommendedwaystomeasure:AgendanceatcommunityeventsorPTAmee.ngs,Demographicsofparentsinvolvedinschoolac.vi.es,Decision-makingprocesses;areparentsinvolved?,Numberofini.a.vesputforthbyschoolstoengagefamilies

Parent&FamilyEngagement:For2018

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MeasuresinIni9alProposal

LinkstoSchoolEngagementPlansand/orPTO/PTA

SocialMedia

ProposedUpdates

Exis.ngMeasure

UpdatedorNewMeasure

§  LinkstoTwigerandFacebooksocialmediaaccounts

ParentOrganiza9onorPartner

§  Doyouhaveaparentorganiza.onthatmeetsatleastmonthly?(Y/N)

§  Includespaceforlinkordescrip.on

ParentCommunica9onPoliciesorEngagementPlans

§  Doyouhaveawrigenpolicythatoutlinesexpecta.onsforschool,faculty/staffcommunica.onwithparents?(Y/N)

§  LinktoSchoolHandbookorPolicy

ParentRepresenta9ve

§  ParentPOCforLocalSchoolAdvisoryTeam/PCSBoardorotherparentrepresenta.ve

FeedbackonIniIalProposal:

Peoplefeltthatlinkstoschoolengagementplanswereinsufficientforthiscategory.Manyplansareinternalinnatureornonexistent.PeoplesuggestedthatPTOs/PTAswereo_enonlyfundraisingenIIesandnotanaccurateindicatorofparentengagementbythemselves.

Parent&FamilyEngagement:Beyond2018

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We'vebeenaskedbytheStateBoardtoconsiderprovidinga“modelengagementpolicy.”WeproposefacilitaIngconversaIonswiththefollowinggroupstodeterminewhatwouldbemostrelevantandhelpfultoLEAs:

§  Familyengagementexperts§  LEAandschoolperspec.ves

Inordertogatherstudents’perspec.ves,amee.ngwasheldformembersoftheStateBoardofEduca.onStudentAdvisoryCommigeeandfortheDCDepartmentofHealth’sYouthAdvisoryBoard.Whatweheardinthosesessions,followsbelow:

–  Sportsandotherextra-curricularac.vi.esoffered–  Academicrigor/homeworkload–  Schoolenvironment(maintenance,safety,cleanliness)–  Technology–  Food:accessibilityofandqualityoffood,asitrelatestobothspoiled

foodandnutri.on,thattheschoolisprovidingtostudents;vegan/vegetarianop.ons

StudentThemes

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NOTE:Manyofthedatapointsrequestedweresimilartothetopthemesoverall,soonlyuniqueitemsarehighlightedhere

StudentAc.vi.es:For2018

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ProposedUpdates

Exis.ngMeasure

UpdatedorNewMeasure

SchoolProgramInforma9on

§  AdvancedPlacement(Y/N)§  Interna.onalBaccalaureate(Y/N)§  ArtsIntegra.on(Y/N)§  BlendedLearning(Y/N)§  OnlineLearning(Y/N)§  Montessori(Y/N)§  Career&TechnicalEduca.on(Y/N)§  STEMFocus(Y/N)

§  DualCollegeEnrollment(Y/N)§  ExtendedDay(Y/N)§  ExtendedYear(Y/N)§  Interscholas.cSports(Y/N)§  JRTOC(Y/N)§  SchoolUniformRequirement(Y/N)§  SingleGenderCampus(Y/N)

ExtracurricularAc9vi9es

DistrictofColumbiaAssocia.onforSpecialEduca.on(DCASE),TheChildren’sLawCenter,AdvocatesforJus.ceinEduca.on,andtheStateAdvisoryPanelonSpecialEduca.onallhostedsessionsformembersofthespecialeduca.oncommunity.Duringthesemee.ngs,weheardagendeeswantedinforma.onaboutthefollowing:

–  Typesofenvironments(inclusionorself-contained)thatIEPstudentsarein–  IEPinforma.on:thenumberofstudentswithplans,numberofevalua.ons,

numberofevalua.onsbyschoolpsychologists,thenumberofappealsofevalua.ons,percentageofchildrenmee.ngtheirIEPgoals,andgradua.onratesforchildrenwithIEPs

–  Wrap-aroundservices(nurses,psychiatrists,socialworkers,etc.)–  Availabilityofassis.vetechnology–  Typesofcurriculumsavailable(suchasreadinginterven.ons)

SpecialEduca.on

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NOTE:Manyofthedatapointsrequestedweresimilartothetopthemesoverall,soonlyuniqueitemsarehighlightedhere

SpecialEduca.on:Beyond2018

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CompliancewithIni9alEvalua9onTimeline

StudentsinLeastRestric9veEnvironment

WeunderstandthereisaddiIonalinterestinspecialeduca)ondata.Wewouldliketoconsiderthemeasuresbelow,butneedaddiIonalImetostudythesewithcriIcalstakeholders.SpecificallywecommittofacilitaIngconversaIonsaround:

Health:For2018

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ProposedUpdates

Health&ClinicalStaff

PhysicalAc9vityTime

§  #ofhealthorclinicalstaffattheschoolpart.meandfull.me.Clinicalstaffinclude:nurses/alliedhealthprofessional,psychiatrist,psychologist,licensedindependentclinicalsocialworker,orlicensedprofessionalcounselor

§  Averagetotal.meinactualphysicalac.vitywithinphysicaleduca.oncoursesandrecess.me(self-reportedbyschools)

NextSteps

NextStepsonContent&Format

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InProgress

OSSEmakesadjustmentstocontentproposal

basedonaddi9onalSBOE,Parent,andESSA

TaskForcefeedback

January9th

OSSEpresentstoESSAtaskforceoncontent

proposalmovingtotheSBOE

February21st

OSSEworkswiththeSBOEtoconsiderfinal

contentproposal

APPENDIX

Reminder:GuardrailsfortheEngagementProcess

Ourprimaryaudienceforthereportcardisparentsand

familiesandwewillpriori.zetheirneeds,butweknowothergroupswill

useitandneedtobeengaged

Wemustbalanceneedsofusersoftheinforma.onandtheeffort

requiredofschoolstoproduceit

Somedatapointsarerequiredbylaworbytheaccountabilityframeworkwhichwecan’texclude

fromthereportcard

Weneedtolaunchin2018butthisisn’taone-.meeffort,wewillcon.nuetorefinethelookandfeel

andmetricsover.me

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Reminder:EngagementStrategies

LeverageCommunityBasedOrganiza9ons

ProvideSupporttoTaskForce,PTOs,etc.

WorkwithParent-focusedEduca9onPartners

TargetAudience Organiza9onsMinorityLanguage La.nAmericanYouthCenter(LAYC)

SpecialEduca.on

AdvocatesforJus.ceinEduca.on(AJE)DCAssocia.onforSpecialEduca.on(DCASE)Children’sLawCenter

FamiliesofAt-RiskStudents

TurningthePageTheFishingSchool

Students ForLoveofChildren(FLOC)HigherAchievement

WereceivedfeedbackfromourCBOpartnerstoensuretheReportCardmeetstheneedsofallstakeholders

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EngagementStrategies(con.nued…)




CommunityCollegePrep

Wereceivedfeedbackfrommanyin-personsessionsthatwerehostedbyanumberofcommunitypartners

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EngagementStrategies(con.nued…)




Wereceivedfeedbackfromtheeffortsofourparentandengagementfocusedpartnerswhohavedeeprootsinthecommunity


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Themesin>5%ofCommentsin“YouBuildIt”Exercises

TeacherData Discipline&SafetyParent&FamilyEngagement

DiversityGradua9on&

CollegePreparedness

#1

#6#5

#3#2

Grades&TestScores

#4

Note:DoesnotincludePAVEresults

ESSARequiredDataElements:Top/Bogom

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Top6idenIfiedmetricsinorderofpriority(topbeingmostimportant)

BoCom6idenIfiedmetricsinorderofpriority(topbeingleastimportant)

OnlineSurvey

1.  HighSchoolGradua.onRatewithin4years

2.  Violence,includingharassmentandbullying

3.  AdvancedCoursework(AP/IBplacements)

4.  School-RelatedArrests5.  CollegeEnrollment6.  Numberofinexperiencedteachers

1.  PK(ScoreonCLASSobserva.onaltoolforPKclassrooms)

2.  Alterna.veAssessments3.  1-5STARra.ng4.  Averagerateofstudentagendance5.  DCScience6.  Amountoffederalandstatemoney

spentperstudent(perpupilexpenditures)

In-PersonFeedbackSessions

1.  Discipline/Safety2.  TeacherData3.  CollegeReadiness4.  HighSchoolGradua.onRate

(Overall)5.  StateAssessmentsAnnual

PerformanceBroadly6.  StateAssessmentGrowth

1.  Amountoffederalandstatemoneyspentperstudent(perpupilexpenditures)

2.  Re-enrollmentrate3.  PK(ScoreonCLASSobserva.onal

toolforPKclassrooms)4.  ELLProficiency5.  Averagerateofstudentagendance6.  1-5STARra.ng

In-PersonSessionDemographicInforma.on

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§  Theclearmajorityoftheaudienceconsistedofparents(420or68%),followedbystudents(90or14%),teachers(39or6%),administrators(24or4%),“communitymembers”(16or3%),schoolguidancecounselors(14or2%),CommunityBasedOrganiza.onrepresenta.ves(12or2%),grandparents(9or1%),and“other”(25or4%).

§  168(27%)agendeesresideinWard8,96(15%)inWard4,81(13%)inWard5,62(10%)eachinWard6andWard7,46(7%)inWard1,23(4%)inWard3,19(3%)inWard2,and64(10%)didnotknowwhichWardtheyliveinordonotresideinDC.

§  Theyself-iden.fiedthemselvesasBlack(423or72%),White(106or18%),“other”(30or5%),AmericanIndian(10or2%),Asian/PacificIslander(9or2%),and(21or4%)preferrednottoanswer.

§  97(16%)self-iden.fiedasHispanic/La.no;11(2%)preferrednottoanswer.§  141(24%)agendeeshavechildrenwhoareonanIEP;11(2%)agendeesdidnotknowiftheirchildhasanIEP.§  Manyoftheagendeeshadmorethanoneschool-agedchild.Theseparentshadchildrenenrolled,orinthecase

ofstudents,wereenrolledinelementaryschool(268or45%),middleschool(149or25%),highschool(137or23%),pre-kindergarten(112or19%),andnotapplicableor“other”(104or17%).

§  Manyoftheagendeeshadchildrenenrolledinmorethanonetypeofschool.Abreakdownofenrollmentbytypesofschoolsisasfollows:DCPublicSchools(285or51%),publiccharterschools(235or42%),privateschool(52or9%),andhomeschool,“other,”andparochialschools(44or8%).

§  550(88%)oftheagendeespreferredlanguageisEnglish,80(13%)oftheagendeespreferredlanguageisSpanish,9(1%)preferredlanguageisAmharic,7(1%)preferredlanguageis“other.”

Note:Wedon’trequireresponsestodemographicquesIons,sonumberswillnotaddtototal#ofparentsandfamiliesengaged;inothercases(e.g.,race)individualscanselectmorethanoneitemsonumbersaddtoover100%*AsofDecember26,2017

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§  Themajorityofrespondentsareparents(161or67%),followedbyteachers(21or9%),communitymembers(21or9%),communitybasedorganiza.onstaffersandadvocates(12or5%),(10or4%)students,“other”(9or4%),andadministrators(7or3%).

§  42(18%)respondentsliveinWard3,40(17%)inWard4,31(13%)inWard5,24(10%)inWard6,24(10%)inWard8,19(8%)inWard7,8(3%)inWard2,and31(13%)donotknowwhichWardtheyliveinordonotresideinDC.

§  Respondentsself-iden.fiedasWhite(123or51%),Black(79or33%),“other”(19or8%),Asian/PacificIslander(15or6%),AmericanIndian(6or3%),andprefernottoanswer(18or8%).

§  22(9%)self-iden.fiedasHispanic/La.no;17(7%)preferrednottoanswer.§  31(13%)respondentshavechildrenwhoareonanIEP;5(2%)respondentsdidnotknowwhethertheirchild

hasanIEP.§  Manyoftherespondentshadmorethanoneschool-agedchild.Theseparentshadchildrenenrolledin

elementaryschool(99or41%),pre-schoolorpre-kindergarten(70or29%),middleschool(47or20%),highschool(39or16%),college(12or5%),andnotapplicableand“other”(58or25%).

§  Forthoserespondentswithschool-agedchildren,manyofwhichhadmorethanoneschool-agedchild,117(57%)agendDCPublicSchools,62(30%)publiccharterschools,9(4%)privateschool,4(2%)homeschool,and31(15%)“other”.

§  229(96%)respondentspreferredlanguageisEnglish,5(2%)respondentspreferredlanguageisSpanish,and4(2%)respondentsspeak“other.”

OnlineSurveyDemographicInforma.on

Note:Wedon’trequireresponsestodemographicquesIons,sonumberswillnotaddtototal#ofparentsandfamiliesengaged;inothercases(e.g.,race)individualscanselectmorethanoneitemsonumbersaddtoover100%*AsofDecember26,2017

PAVECanvassingAtotalof515surveyswerecollectedbetweenNovember30thandDecember12thinWards1,4,5,6,7and8.Typically,twocanvasserswouldstandoutsideofcommoncommunityareassuchasrecrea.oncenters,libraries,grocerystores,schools,andlargeapartmentcomplexesandaskparentstotakeashortsurveyabouteduca.oninWashington,DC.Canvassersonlysurveyedthosewhohadconnec.onstotheWashington,DCschoolsystem,typicallymeaningtheyhadafamilymemberinWashington,DCschools.•  Just31%ofrespondentshadheardoftheOSSEStatewideReportCard•  84%spokeprimarilyEnglishathome,12%spokeSpanish,and4%spokeotherlanguages•  42%ofrespondentssenttheirchildrentoDCPSschoolsonly,34%senttheirchildrentopublic

charterschoolsonly,11%senttoprivateschoolonlyand6%senttomul.pletypesofschool•  ThesurveyoversampledslightlyinWards4and5

PAVEParentLeadersinEduca9onBoardDiscussionsPAVEheldmee.ngswitheachofour6ParentLeadersinEduca.on(PLE)BoardsinWards1,4,5,6,7,and8.PLEBoardsaremadeupofparentleadersineachwardandareselectedbyPAVEateranapplica.onprocess.Ateachmee.ng,parentswereaskedtorankthetopfivethingstheylookedforwhentheychoseaschoolfortheirstudent.ParentsthenexaminedPCSB’sPMFReports,DCPS’SchoolReportsandtheEquityReportsanddiscussedtheprosandconsofeach.Collectedsurveysfrom65totalparents.

PAVEEngagementEffortsOverview

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CanvassingSurveyResponses•  Respondentslistedteacherqualifica.ons,schooldiscipline,andcollegeagendanceasthemost

importantfactorsforchoosingtheirchild’sschool•  AP/IBcourses,AverageGPA,andSchoolFundingweretheleastimportant•  Thenumberofcollegescholarshipswasbyfarthemostimportantaddi.onalfactorthat

respondentsdesiredtoknowaboutbeforepickingaschool,followedbydrop-outratesandextra-curricularac.vi.es

•  Respondentswereleastinterestedinthenumberofsocialworkers,socialclubsandorganiza.ons,andthenumberofcomputersperstudent

ParentLeadersinEduca9onBoardFeedback•  StudentperformancebysubgroupandTeacherQualitywerebyfarthemostimportantto

parents,bothwerenamedbymorethan85%ofparentssurveyed•  Re-enrollment,schoolfunding,andagendancewerealsoratedhighly•  ParentsareclamoringforONEsourcewheretheycangetdata,andonethathelpsthem

interpretqualitymoreeasily•  Parentslikedacombina.onofquan.ta.ve(studentachievement,suspensionratesetc.)and

qualita.ve(specialprogramming,ater-schoolprogramsetc.)

PAVETakeaways

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building a parent-driven school report card

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