building a non-mandatory enterprise system key factors for success
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Building a Non-mandatory Enterprise System Key Factors for Success. February 9, 2011 Elaine Ayres, MS, RD – Project Manager. Seven Factors for Success The Biomedical Translational Research Information System. Define a clear purpose for the system - PowerPoint PPT PresentationTRANSCRIPT
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Building a Non-mandatory Enterprise System Key Factors for Success
February 9, 2011Elaine Ayres, MS, RD – Project Manager
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Seven Factors for SuccessThe Biomedical Translational Research Information System
1) Define a clear purpose for the system2) Create a system architecture that
allows for optimum use of source data3) Establish a data model that enables
effective data storage and retrieval4) Create an approach to terminology that
allows utilization of data from disparate sources
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Continued5) Develop a user interface that allows
users to create their own queries6) Establish clear policies and procedures
for data use and data sharing that are accepted by institutional leadership
7) Ensure trans-institutional governance to ensure support and on-going funding for the system
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1) Purpose of BTRIS• How does the system contribute to the IC and NIH
mission? Create efficiencies in the research cycle.
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What is BTRIS?
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What is BTRIS?
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2) Logical Architecture
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BTRIS Applications
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3) Data Model• Hybrid model• Traditional tables
and columns• Entity Attribute Value
(EAV) for unique source specific data
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BTRIS Data Growth
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Data in BTRIS
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4) Terminology• Research Entities Dictionary or “RED”• A controlled terminology• Allows for common and unique
concepts• Each concept has a unique code• Codes are in hierarchies to allow for
class-based queries or leaf-node queries
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Biomedical Translational Research Information System
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The Research Entities Dictionary
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5) User Interface
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BTRIS Users
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Reports
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Report
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Radiaology and Imaging Report
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Radiology Test Report
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Radiology & Imaging Report
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Radiology & Imaging Report
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33 years of Data
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Data Extracts• Data also available for extracts• Three methods:
– Run queries in Cognos– Direct database connection (ODBC)– BTRIS Web Access (BWA) – an HL7 data
service• NCI and NIAID using BWA• Other IC’s using ODBC
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6) Establish Clear Policies and Procedures
• BTRIS Policy Committee composed of investigators
• Data sharing and use policies approved by Director, NIH
• Modified over the past two years to include new types of users
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7) Project Governance• CRIS Steering Committee governs
project• Entirely funded by ITWG• Multiple sub-committees
– Policy– Data Access– User Group– Clinical Trial Management Systems (new)– Hand Held Devices
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Accomplishments for 2010• Images from the CC PACs now available in the
BTRIS radiology report• NCI research data from two systems is available
to NCI researchers• Created a web application for BTRIS data
extracts to IC systems• Subject attribution improving based on input from
investigators• User base increased from 120 to 297 over past
year
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2011 Development
• Add NHGRI from LabMatrix system
• Add NICHD data from CTDB system
• Develop pilot of ClinicalTrials.gov report
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Performance Metrics
• Enhanced user satisfaction compared to baseline
• Ability to access data needed for analysis –Data available (numeric, reports, images, specimens)–User requests to add data for increased functionality
• Utilization rates of targeted groups
• Efficiency improvements to research cycle (throughput)
• Impact on publications
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Challenges
• Adding additional data• System performance• User workflow• Pressure to take on additional
functionality