Building a caring correctional system that truly belongs to all

INMATE TRACKING SYSTEM – SEPTEMBER 2005

INTEGRATED JUSTICE SYSTEMSTRATEGIC GOAL

The strategic goal of the IJS Programme is to achieve the objective to Integrate and Automate the Justice System.

Achieving this goal will contribute to the greater efficiency in the management of cases, persons and exhibits, in conjunction with the measures instituted by the various role-players insofar as attaining: Shorter case cycle times;A greater throughput of cases through the system;Fewer withdrawals of cases;No lost case files; Fewer postponements of cases;Reduced awaiting trial prisoner population;Greater conviction of the guilty;A better prioritisation of cases involving young offenders, sexual offences, and priority crimes;A contribution towards the eradication of corruption.Improvement of Crime Intelligence.

INTEGRATED JUSTICE SYSTEMSTAKEHOLDERS

Stakeholders of this programme are the following:

Crime Prevention & Security (CPS) Cluster Director-Generals;Development Committee;Integrated Justice System Board;

Department of Correctional Services;Department of Justice and Constitutional Development;Department of Safety and Security;Department of Social Development; andNational Prosecuting Authority.

INTEGRATED JUSTICE SYSTEMBUSINESS REQUIREMENT

Purpose: To manage a Person and an associated Case through the System

Business Processes cut across all Departments

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Docket/s

Witnesses

Exhibits

Persons

South AfricanPolice

Service

Department of

Justice & Constitutio

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nt

Department of

Correctional

Services

Department of

Social Developme

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National Prosecuting Authority

INMATE TRACKING SYSTEMSTRATEGIC OBJECTIVES

Supportive towards decreasing the detention cycle time of detainees. (cost & operational benefits).

Optimise the management of facilities and population.

Improves the accuracy of facility management information.

Assist towards security within the detention facilities.

Support operational processes: Admissions, Releases, Roll Calls, Bail, & Visitations.

In line with strategic goals of the Integrated Justice System.

THE TOTAL INTEGRATED SOLUTION

NPISCPSCRIMAFISA&R

The Focus of theProject

The Future Concept

The Future Concept

SentencedInmateModule

OtherSystems in

the ProcessCycle

AwaitingTrialDetaineeModule

Linkswith MajorPolice Stations & Secure Care Units

Inmate Tracking

System

INMATE TRACKING SYSTEMTHE TOTAL INTEGRATED SOLUTION

INMATE TRACKING SYSTEMBENEFICIARIES

Department of Correctional Services:Provide capabilities for tracking, placing, & locating of detainees.Manage individual detainees & not population numbers.Allow for verification of identity through biometric fingerprint & photo image capabilities.Provide more efficient access to detainees by officials within sections.Enhance daily operations e.g. roll calls, daily lockups, cell register, added secure environment.

South African Police Service:Enhance presentation of detainee for transportation to court.Assist towards investigations.

Department of Justice and Constitutional Development:Supportive towards minimising court delays – detention cycle time.

Department of Social Development:Allow greater access to detainees for social work activities.

Community:Improve community interaction. e.g. bail payments, visitations, etc.

INMATE TRACKING SYSTEMCORRECTIONAL SERVICES REQUIREMENT

Requirement for an Inmate Tracking System:Durban Medium A Correctional Centre – population average 6,500 detainees.Johannesburg Medium A Correctional Centre – population average 8,000 detainees.

Problem: overcrowding.

Detainees must be physically identified when: -Admitted (nationally approximately 23,000 monthly).Released (nationally approximately 22,000 monthly).Monthly Roll Call (Can take up to 5 days to complete).Visitations (nationally Over 23,000 visits per day).Bail is paid (nationally approximately 5,000 payments per month).

Problem: Daily, upto 500 detainees scheduled for court appearances at Johannesburg & Durban Medium A Correctional Centres – per day, 30 to 40 CANNOT be found for court OR are erroneously identified during presenting.

INMATE TRACKING SYSTEMCORRECTIONAL SERVICES REQUIREMENT

INMATE TRACKING SYSTEMPROJECT CHARTER STATEMENT

“The Inmate Tracking System with its interfaces is

designed to incorporate an automated solution,

to track the movement of each detainee within the

holding facility, also replacing the manual

fingerprint verification procedure within the

processes of Admissions, Releases, Roll Calls,

Visitations, Bail Payments, Incarceration, and

Rehabilitation”.

INMATE TRACKING SYSTEMSOLUTION

Five Basic Components:

Personal Tracking Device (PTD) – radio frequency (RF) transmitter tag.

Transceiver Unit (TU) – radio frequency (RF) receiver.

Personal Digital Assistant (PDA).

Tracking and Application software.

Computer platform & interface to existing facility management system (Admission, Detention, & Release System).

INMATE TRACKING SYSTEMCOMPONENTS

INMATE TRACKING SYSTEMPERSONAL TRACKING DEVICE (PTD)

Comprises of four primary Comprises of four primary components:components:

Active radio Active radio frequency (RF) frequency (RF) tag:tag:

Tamper resistant bracelet & Tamper resistant bracelet & housing:housing:

Unique identification device:Unique identification device:

Battery (5 year lifespan)Battery (5 year lifespan)

INMATE TRACKING SYSTEMTRANSCEIVER UNIT (TU)

Grid of Transceivers – radio frequency area Grid of Transceivers – radio frequency area covers entire holding facility.covers entire holding facility.

Individual transceiver radio frequency Individual transceiver radio frequency reception fields overlap.reception fields overlap.

Each radio frequency transmission includesEach radio frequency transmission includes::Identification NumberIdentification Number

Tamper statusTamper status

Battery status.Battery status.

The detainee moves through the facility with the PTD attached, transmitting a radio frequency signal, which is picked up by a number of RTLS transceiver units, effectively tracking & placing the movement within the facility, & depicted as a 2D text-based or a 3D graphic output.

Each section allocated a Personal Digital Each section allocated a Personal Digital Assistant which is connected to system network Assistant which is connected to system network through Wireless network.through Wireless network.

Personal Digital Assistant contains:Personal Digital Assistant contains:Detainee personal data (registration number, name, photo image).Detainee personal data (registration number, name, photo image).

Location detail (position, instructions, alarms).Location detail (position, instructions, alarms).

Unique radio frequency asset tag number.Unique radio frequency asset tag number.

Identification reader – verify detainee Identification reader – verify detainee identification.identification.

Battery status.Battery status.

Allows wardens within the sections to interact Allows wardens within the sections to interact with the system.with the system.

INMATE TRACKING SYSTEMPERSONAL DIGITAL ASSISTANT (PDA)

2-Dimension (2D) & 3-Dimension (3D) displays of facility.2-Dimension (2D) & 3-Dimension (3D) displays of facility.

Continuous, simultaneous tracking & placing of all detainees - withinContinuous, simultaneous tracking & placing of all detainees - within a a

3 Meter3 Meter radius. radius.

Provides detainee identity verification capabilities.Provides detainee identity verification capabilities.

Tamper alarm monitoring.Tamper alarm monitoring.

Presence / Absence alarm monitoring.Presence / Absence alarm monitoring.

““Go / No-Go” area alarm monitoring.Go / No-Go” area alarm monitoring.

Roll call (“lockup”) functionality.Roll call (“lockup”) functionality.

Audit / history trailsAudit / history trails

Unauthorized Personal Tracking Device detection.Unauthorized Personal Tracking Device detection.

INMATE TRACKING SYSTEMTRACKING & APPLICATION SOFTWARE

INMATE TRACKING SYSTEMPROJECT APPROACH

System is “1st in the World” within incarceration environment – technology mainly untested!

Decision to publish a Request for Proposal for procurement of a pilot solution for 2 x Correctional Centres.

Solution Provider to implement & handover to department for evaluation.

Department to undertake evaluation of pilot in terms of strategic business aspects including economic feasibility, functionality, & security.

Executive to decide on further rollout.

Inmate Tracking System to continue as an operational system within pilot sites.

INMATE TRACKING SYSTEM PROJECT MILESTONES

The Inmate Tracking System Pilot Project launched 16th May 2001.

Request for Proposal published October 2001.

Request for Proposal responses evaluated March 2002.

Contract awarded February 2003 – to the Exponant Consortium.

Tripartite Contract signed July 2003 (DCS, SITA, & Exponant).

Durban Medium A Correctional Centre Handover: 5 November

2004.

Johannesburg Medium A Correctional Centre Handover:

Scheduled 2nd September 2005.

INMATE TRACKING SYSTEM ISSUES EXPERIENCED

SITA involvement in Request for Proposal approval & contract awarding protracted.

Technical solution was problematic and the resolving thereof was time consuming – unique environment!

Human involvement in Durban was undependable - commitment & resistance towards acceptance of new working procedures! – still not fully functional.

Shortages of supplied equipment experienced due to inadequate stock control in Durban – re-procurement process lengthy.

Financial implication of implementation & operation – change to local manufacture of all components in progress.

Negative & inaccurate media reporting experienced.

INMATE TRACKING SYSTEM BENEFITS REALISED

Identity verification functionality utilised and benefits realized. e.g. Detainee prevented from presenting himself to be released on bail payment, which was resolved through utilizing the system.

Security advantages – already provides degree of security to officials and detainees through monitoring & identity verification capabilities.

Facility management capabilities – juvenile control functionality, court categories, cell balancing, overcrowding monitoring.

Cost benefit – strategic objectives should realise gains.

Number of additional functionalities have been identified. e.g. cashless environment, and visitations, bail, & investigations process enhancements.

Officials have noted the value to the broader correctional environment which has become apparent, & requires suggested policy changes.

Personal achievement & development of officials within Johannesburg accomplished – functionality implemented within 2 months!

Total Budget Expenditure – Current:Total Budget Expenditure – Current: R 26,701,471.24R 26,701,471.24

Total Project Expenditure – Current:Total Project Expenditure – Current: R 1,853,468.14R 1,853,468.14

Total Additional Expenditure – Current:Total Additional Expenditure – Current: R 5,799,998.00R 5,799,998.00

Total Credit Received – Current:Total Credit Received – Current: R 1,396,762.91R 1,396,762.91

TOTAL:TOTAL: R 32,958,174.47R 32,958,174.47

Total Budget Payable – Current:Total Budget Payable – Current: R 1,841,967.32R 1,841,967.32

Total Additional Payable (2005/2006):Total Additional Payable (2005/2006): R 1,861,350.00R 1,861,350.00

   2005/20062005/2006 2006/20072006/2007 2007/20082007/2008 2008/20092008/2009 2009/20102009/2010

Implementation Costs:Implementation Costs: R R 21,341,421.00 21,341,421.00

R R 37,080,022.05 37,080,022.05

R R 43,641,817.25 43,641,817.25

R R 38,726,836.80 38,726,836.80

R R 45,923,167.50 45,923,167.50

Operational Costs:Operational Costs: R R 5,793,776.00 5,793,776.00

R R 10,479,827.93 10,479,827.93

R R 17,490,374.44 17,490,374.44

R R 24,701,491.92 24,701,491.92

R R 32,105,356.15 32,105,356.15

TOTAL Costs:TOTAL Costs: R R 27,135,197.00 27,135,197.00

R R 47,559,849.98 47,559,849.98

R R 61,132,191.69 61,132,191.69

R R 63,428,328.72 63,428,328.72

R R 78,028,523.65 78,028,523.65

                 

Capital Cost Per Capital Cost Per ATD per day:ATD per day: R 0.90 R 0.90 R 1.60 R 1.60 R 2.00 R 2.00 R 2.20 R 2.20 R 2.56 R 2.56

Operating Cost Per Operating Cost Per ATD per day:ATD per day: R 1.18 R 1.18 R 1.46 R 1.46 R 1.74 R 1.74 R 2.09 R 2.09 R 2.34 R 2.34

Total Cost per ATD Total Cost per ATD per day:per day: R 2.08 R 2.08 R 3.06 R 3.06 R 3.74 R 3.74 R 4.30 R 4.30 R 4.90 R 4.90

Notes:Notes:1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010.Correctional Centres implemented through to 2010.2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc.includes maintenance, license fees, consumables, etc.

3. Costs include annual escalation (8% per annum).3. Costs include annual escalation (8% per annum).

4. Above costs include imported components. All imported4. Above costs include imported components. All imported costs are based on exchange rate of $1 = R10.costs are based on exchange rate of $1 = R10.

5. All imported content will be locally manufactured. Costs5. All imported content will be locally manufactured. Costs based on current imported content - total envisaged savingbased on current imported content - total envisaged saving of average 30% from 2005/2006.of average 30% from 2005/2006.

6. Capital & Operating costs are estimated.6. Capital & Operating costs are estimated.

INMATE TRACKING SYSTEM WAY FORWARD

The Commissioner has approved the evaluation of the pilot system.

An evaluation team has been appointed.

The Evaluation Team will become operative from October 2005 and would provide an Evaluation Report focusing on aspects including economic feasibility, functionality, & security. This report would be critical in determining whether further rollout will occur and the extent thereto.

The DCS would like to extend an invitation to the Portfolio Committee to see the Inmate Tracking System in operation at Johannesburg Medium A Correctional Centre.

Building a caring correctional system that trully belongs to all

Thank youTogether we can…