buffalo trail public schools regional division #28 15 2019 approved minutes.pdf · services year...

BUFFALO TRAIL PUBLIC SCHOOLS REGIONAL DIVISION #28

Wednesday, May 15, 2019

The regular meeting of the Board of Trustees of the

Buffalo Trail Public Schools Regional Division #28 was

held in the Administration Building Boardroom on

Wednesday, May 15, 2019.

PRESENT:

Chair: Darcy Eddleston

Trustees: Lanie Parr, Sheldon Archibald, Rose

Gorniak, Bruce Marriott, Marie

Isaman, Stephanie Spornitz, Barry

Livingston and Jim King Administration: Bob Allen, Superintendent, Michelle

Webb, Deputy Superintendent

Adelee Penner, Assistant

Superintendent

Bob Brown, Secretary Treasurer

Faye Dunne, Recording Secretary

Absent:

A. CALL TO ORDER:

Board Chair Eddleston called the meeting to order at

9:33 a.m.

The Board Chair began the meeting with a Treaty 6 acknowledgement.

B. APPROVAL OF AGENDA:

The Board Chair asked for any additions or deletions to

the agenda.

- none

19-094 LIVINGSTON: Moves that the agenda be approved as presented.

CARRIED UNANIMOUSLY

C. MINUTES OF THE REGULAR MEETING

19-095 KING: That the Minutes of the regular meeting held April

17, 2019 be accepted as amended.

CARRIED UNANIMOUSLY

D. PETITIONS AND DELEGATIONS:

E. IN-CAMERA:

19-096 GORNIAK: That the meeting move In-Camera.

CARRIED UNANIMOUSLY

Deputy Superintendent Webb, Assistant Superintendent

Penner, Secretary Treasurer Brown and Recording

Secretary Dunne were in attendance.

Page two of the Minutes of the May 15, 2019,

meeting of the Buffalo Trail Public Schools Regional

Division No. 28 Board of Trustees

E. IN-CAMERA Cont.:

19-097 ARCHIBALD: That the meeting come out of In-Camera.

CARRIED UNANIMOUSLY

F. COMMITTEE/DEPARTMENT REPORTS:

1. Finance:

- Cheque Lists Dated; April 30, 2019

- Accounts Payable Cheque Lists Dated; Apr 25, 26, 30,

2019

- Manual Cheques Issued Dated: Apr 15 to May 6, 2019

- April 30, 2019 Cash Flow Statement

- Alberta Education School Jurisdiction Projections –

BTPS for Irma School – April Report

- 2019-2020 Budget Guidelines

- Board Projects Report

19-098 MARRIOTT: Moves that the accounts payable cheque lists

for the period ending April 30, 2019 beginning and ending

with cheques #127287 to #127328 and automated payments

for the period ending April 30, 2019 beginning and

ending with #800015908 to #800016001 and manual cheques

issued 700000912 to 700000919 be received for

information.

CARRIED UNANIMOUSLY

- April 30, 2019 Cash Flow Statement

19-099 SPORNITZ: Moves that the Board accept the April 30, 2019

Cash Flow Statement for information.

CARRIED UNANIMOUSLY

- Alberta Education School Jurisdiction Projections –

BTPS for Irma School – April Report

The information was shared with the Board. The

project is at 62% completion.

- 2019-2020 Budget Guidelines

19-100 KING: Moves that the Board receive 601.1AP Exhibit 1,

Budget Guidelines 2019-2020 as amended for

information.

CARRIED UNANIMOUSLY

- Board Projects Report

The information was shared with the Board.

Page three of the Minutes of the May 15, 2019,



2. Policy:

- Policy Meeting Minutes: May 6, 2019

- The Policy Committee Recommends to Receive the

following Administrative Procedures for

Information:

o 701.11AP, Inclement Weather – Jurisdictional

Bus Cancellations

o New AP, Joint Health and Safety Committee and

Exhibit (approval letter)

- Policy Meeting Minutes: May 6, 2019

19-101 LIVINGSTON: Moves that the Board receive the minutes of

the Policy Committee meeting held May 6, 2019 for

information.

CARRIED UNANIMOUSLY

- The Policy Committee Recommends to Receive the

following Administrative Procedures for Information:

o 701.11AP, Inclement Weather – Jurisdictional Bus

Cancellations

19-102 KING: Moves that the Board receive 701.11AP, Inclement

Weather – Jurisdictional Bus Cancellations, as amended

for information.

CARRIED UNANIMOUSLY

o New AP, Joint Health and Safety Committee and

Exhibit

19-103 GORNIAK: Moves that the Board receive new 801.1.1AP,

Joint Health and Safety Committee and exhibit as

presented for information.

CARRIED UNANIMOUSLY

3. Student Information Services:

19-104 ISAMAN: Moves that the Board implement the electronic

reporting of marks for all BTPS Schools effective the

2019-2020 school year.

CARRIED UNANIMOUSLY

5. Curriculum:

- Locally Developed Courses

19-105 PARR: Moves that the Board of Buffalo Trail Public

Schools approve the following Locally Developed Course

that will be taught by BTPS teachers for the 2019/2020

school year:

LDC 1449 Yoga 15 for 3 credits




CARRIED UNANIMOUSLY

Page four of the Minutes of the May 15, 2019, meeting

of the Buffalo Trail Public Schools Regional Division No.

28 Board of Trustees

G. SUPERINTENDENT’S DEPARTMENT

1. Superintendent’s Report:

- Enrolment Report

- Central Services Year End

- Enrolment Report

The information was shared with the Board.

- Central Services Year End

19-106 MARIOTT: Moves that the Board support the Central

Services Year End as per the recommendation of the

Superintendent.

CARRIED UNANIMOUSLY

There was a concern regarding how international field

trips are being offered to other schools in the

jurisdiction. The Superintendent will follow up with

administrators for clarity.

2. Deputy Superintendent’s Report:

- Staffing Reports

19-107 ARCHIBALD: Moves that the Board accept the Teacher and

Support Staff Reports as presented for information.

CARRIED UNANIMOUSLY

3. Assistant Superintendent’s Report:

- International Student Recruitment Proposal

The Superintendent and Assistant Superintendent explained

the initial stages of a proposed international student

recruitment program to the Board and what the startup

looks like. The Board had an opportunity to ask questions

for clarification. A solid program ahead of launch is a

priority.

19-108 ARCHIBALD: Moves that the Board support funding for the

international student recruitment program with

$30,000.00 from the 2018-2019 school year.

CARRIED UNANIMOUSLY

Student Engagement – Students and Community Engagement

High School Students from JR Robson, Kitscoty Sr.,

Hughenden and EH Walter joined the Board via video

Page five of the Minutes of the May 15, 2019,



Student Engagement Cont.:

conferencing to talk about engagement in their

communities. Students shared that they find out about

events through ads in local papers and through various

forms of social media. In addition, many community

members come into schools to engage with students like

VIBE and RCMP. Students also participate in local

field trips to places in the community like the water

treatment plant, hospital, fire department and daycare.

There was no shortage of examples of students and

community engagement. The Board Chair thanked all the

students for participating in the engagement with the

Board and told them they did a great job.

H. Business Arising from Minutes:

The letters were reviewed.

J. NEW BUSINESS:

- Letter from PSBAA re; Together for Students Campaign

Messages Support from the Board

- Try a Trade Thank yous

- Letter from WHS School Council re; 401.2

Administrative Procedure Review Request

- Letter from PSBAA re; Together for Students Campaign

Messages Support from the Board

The information was shared with the Board. The PSBAA

campaign has wrapped up.

- Try a Trade Thank yous

The Superintendent told the Board that the division has

had Hugh Forester at the table representing BTPS for

the past 10 years. Now his wife Deana also helps with

Try a Trade as well as Mrs. Paul. Mr. Forrester attends

a number of meetings each year to coordinate the event

at no cost to the Board.

19-109 PARR: Moves that the Board send thank you letters to

the sponsors of Try a Trade, as well as BTPS

representatives Hugh and Deana Forrester.

CARRIED UNANIMOUSLY

19-110 GORNIAK: That the board meeting recess for lunch.

CARRIED UNANIMOUSLY

The meeting reconvened at 1:05 p.m.in the Boardroom with

all Trustees present.

Page six of the Minutes of the May 15, 2019,



J. NEW BUSINESS Cont.:

- Letter from WHS School Council re; 401.2

Administrative Procedure Review Request

19-111 PARR: Moves that 401.2AP, Bullying/Personal/Sexual

Harassment, be sent to the Policy Committee for review.

CARRIED UNANIMOUSLY

Appeals; none

4. Transportation:

- Boundary Exemption/Cross Jurisdiction Requests

o On Route: For Board Information Only

Petersen – Irma (SOC) Mannville (D)

Ford – Wainwright Elementary (SOC) Irma (D)

Irwin/Davies – Marwayne (SOC) Dewberry (D)

Gunderson – Kitscoty (SOC) Dewberry (D)

Cutler – Kitscoty (SOC) Vermilion (D)

Fraser – Wainwright High and Elementary

Schools (SOC) Edgerton (D)

Matechuk – Wainwright High School (SOC)

Edgerton (D)

McMillan – Wainwright (SOC) Edgerton (D)

Miller – Wainwright (SOC) Edgerton (D)

Trefiak – Wainwright (SOC) Edgerton (D)

Zajic – Wainwright (SOC) Edgerton (D)

Skinner– Edgerton (SOC) Wainwright (D)

Tymchyshyn – Vermilion Elementary School

(SOC) Mannville (D)

Westling – JR Robson (SOC) Mannville (D)

Naciuk – St. Jeromes (SOC) Mannville (D)

Rousseau – St. Jeromes (SOC) Mannville (D)

Foster/Pidruchney – Mannville (SOC)

Vermilion (D)

Rustad – Hughenden (SOC) Provost(D)

o Off Route: For Board Approval

Hawken – Provost Public (SOC) Provost Public

(D)

Bali – Provost Public (SOC) Hughenden/Amisk

(D)

Broadhead – Mannville (SOC) Innisfree (D)

Cusack – Marwayne (SOC) Kitscoty (D)

Cutler – St. Jeromes/Kitscoty (SOC) JR

Robson (D)

Greenwood – BSS/Wainwright (SOC) Edgerton

(D)

Leskow – Blessed Sacrament School (SOC)

Edgerton (D)

Hunt – PV (SOC) Kitscoty (D)

Gulbraa – EH Walter/PV (SOC) Kitscoty (D)

Larson – Irma (SOC) Wainwright High School

(D)

Wandler – Marwayne (SOC) Dewberry (D)

Page seven of the Minutes of the May 15, 2019,



4. Transportation Cont.:

Cross Jurisdictional (non-resident) Boundary Exemption Requests 2019-2020

o On Route: For Board Information Only

Boyd - Marwayne (SOC) SPERD (D)

Deschamps - Marwayne (SOC) SPERD (D)

Jacula – St. Jerome’s/ECACSS (SOC) SPERD

(D)

Pashulka – JR Robson (SOC) SPERD (D)

Philip – Innisfree (SOC) EIPS

Hadley – Innisfree (SOC) EIPS– Application

not received to date

Mack – Innisfree (SOC) EIPS– Application

not received to date

Ralfs – Innisfree (SOC) SPERD (D) –

Application not received to date

o Request for Another Jurisdiction to Transport

from BTPS: For Board Approval

Horon - Vegreville (SOC) BTPS Innisfree

(D)

Dwyer - Altario (SOC) BTPS Provost (D)


Bauer – St. Thomas Aquinas/ECACSS (SOC)

PLRD (D)

Boere – Innisfree (SOC) EIPS (D)

Brausen – Irma (SOC) BRRD (D)

Laye – Provost Public School (SOC) PLRD

(D)

MacDonald – St. Jeromes/ECACSS (SOC) SPERD

(D)

Nowosad – Clandonald (SOC) SPERD (D)

Weighill – Queen Elizabeth (SOC)

BTPS/MARWAYNE (D)

Lan – ES Laird (SOC) BTPS/KITSCOTY (D)

Boundary Exemption and Cross Jurisdictional Requests that did not meet the May 1st deadline as per admin

procedure 701.8 and 701.8.1:

o On Route: Historic requests not received.

Laycock – Kitscoty (SOC) PV (D) – probably

drives

Colford - JR Robson (SOC) SPERD (D) –

probably drives

Lychak - JR Robson (SOC) SPERD (D) –

probably drives


Hawken – Provost Public (SOC) Provost Public (D)

19-112 LIVINGSTON: That the boundary exemption request for the

Hawkin family residing at NW ¼ 35 41 03 W4 living in the

Chauvin Transportation Service Area requesting bussing

to school of choice, Provost Public School, be approved

for the 2019-2020 school year as per Administrative

Procedure 701.8AP Boundary Exemption Resident Students.

DEFEATED

Page eight of the Minutes of the May 15, 2019,




Bali – Provost Public (SOC) Hughenden/Amisk (D)

19-113 LIVINGSTON: That the boundary exemption request for the

Bali/Baynham family residing at SE 33 40 04 W4 living in

the Amisk/Hughenden Transportation Service Area

requesting bussing to school of choice, Provost Public

School, be referred to the Superintendent for appropriate

designation.

CARRIED UNANIMOUSLY

Broadhead – Mannville (SOC) Innisfree (D)

19-114 GORNIAK: That the boundary exemption request for the

Broadhead family residing at SE 21 50 10 W4 living in

the Innisfree Transportation Service Area requesting

bussing to school of choice, Mannville School, be

approved for the 2019-2020 school year as per

Administrative Procedure 701.8AP Boundary Exemption

Resident Students.

DEFEATED

Cusack – Marwayne (SOC) Kitscoty (D)

19-115 PARR: That the boundary exemption request for the Cusack

family residing at SW 25 51 02 W4 living in the Kitscoty

Transportation Service Area requesting bussing to school

of choice, Marwayne Jubilee School, be approved for the

2019-2020 school year as per Administrative Procedure

701.8AP Boundary Exemption Resident Students. This

request is required annually by May 1 for review by the

Board.

CARRIED

Cutler – St. Jeromes/Kitscoty (SOC) JR Robson (D)

No Board action required this is a Director Decision.

Greenwood – BSS/Wainwright (SOC) Edgerton (D)

19-116 SPORNITZ: That the boundary exemption request for the

Greenwood family residing at SE 01 44 5 W4 living in the

Edgerton Transportation Service Area requesting bussing

to school of choice, Blessed Sacrament School, be

approved for the 2019-2020 school as per Administrative


DEFEATED

Leskow – Blessed Sacrament School (SOC) Edgerton (D)

19-117 SPORNITZ: That the boundary exemption request for the

Leskow family residing at NE 01 44 05 W4 living in the

Edgerton Transportation Service Area requesting busing

to school of choice, Blessed Sacrament School, be

approved for the 2019-2020 school as per Administrative


DEFEATED

Page nine of the Minutes of the May 15, 2019,




Hunt – PV (SOC) Kitscoty (D)

19-118 PARR: That the boundary exemption request for the Hunt

family residing at SW 36 48 03 W4 living in the Kitscoty

Transportation Service Area requesting busing to school

of choice, EH Walter School, be approved for the 2019-

2020 school as per Administrative Procedure 701.8AP

Boundary Exemption Resident Students. This request is

required annually by May 1 for review by the Board.

CARRIED UNANIMOUSLY

Gulbraa – EH Walter/PV (SOC) Kitscoty (D)

19-119 MARRIOTT: That the boundary exemption request for the

Gulbraa family residing at NW 35 48 3 W4 living in the

Kitscoty Transportation Service Area requesting busing

to school of choice, EH Walter School, be approved for

the 2019-2020 school as per Administrative Procedure

701.8AP Boundary Exemption Resident Students.

DEFEATED

Larson – Irma (SOC) Wainwright High School (D)

19-120 ARCHIBALD: That the boundary exemption request for the

Larson family residing at NW 18 47 07 W4 living in the

Wainwright Transportation Service Area requesting busing

to school of choice, Irma School, be approved for the

2019-2020 school as per Administrative Procedure 701.8AP

Boundary Exemption Resident Students.

DEFEATED

Wandler – Marwayne (SOC) Dewberry (D)

Postponed to investigate grandfathered boundary area.

o Request for Another Jurisdiction to Transport

from BTPS: For Board Approval

Horon - Vegreville (SOC) BTPS Innisfree (D)

19-121 PARR: That the cross-jurisdiction (nonresident)

transportation request for the Horon family residing at

SE 02 53 12 W4 for the Elk Island Public Schools bus to

come into BTPS jurisdiction for their family to attend

the Ukrainian Immersion program in Vegreville be approved

for the 2019-2020 school year based on the approval letter

granted by Elk Island Public Schools and current BTPS

policies and administrative procedures. This request is

required annually by May 1 for review by the Board.

CARRIED UNANIMOUSLY

Page ten of the Minutes of the May 15, 2019,




Dwyer - Altario (SOC) BTPS Provost (D)

19-122 LIVINGSTON: That the cross-jurisdiction (non-resident)

transportation request for the Dwyer family residing in

Bodo to be transported by Prairie Land Regional School

Division to attend their school of choice, Altario

School, be approved for the 2019-2020 school year. This


Board of Trustees of Buffalo Trail Public Schools.

CARRIED UNANIMOUSLY


Bauer – St. Thomas Aquinas/ECACSS (SOC) PLRD (D)


transportation request for the Bauer family residing at

NW 05 36 02 W4 for bussing to their school of choice, St.

Thomas Aquinas, be approved for the 2019-2020 school year

based on the approval letter granted by Prairie Land

Regional School Division and the ECACSS letter of

agreement to pay any excess costs over the grant funding

less administrative costs and current BTPS policies and

administrative procedures.

DEFEATED

Boere – Innisfree (SOC) EIPS (D)

19-124 GORNIAK: That the cross-jurisdiction (non-resident)

transportation request for the Boere family residing at

NE 08 51 12 W4 for bussing to their school of choice,

Innisfree, be approved for the 2019-2020 school year

based on the approval letter granted by EIPS and current

BTPS policies, and administrative procedures. This


Board.

CARRIED UNANIMOUSLY

Brausen – Irma (SOC) BRRD (D)

19-125 ISAMAN: That the cross-jurisdiction (non-resident)

transportation request for the Brausen family residing

at 43506 Hwy 881 for bussing to their school of choice,

Irma, be approved for the 2019-2020 school year.

DEFEATED

Laye – Provost Public School (SOC) PLRD (D)


transportation request for the Laye family residing at

NW 31 37 04 W4 for bussing to their school of choice,

Provost Public, be approved for the 2019-2020 school year

based on the approval letter granted by Prairieland

Regional School Division and current BTPS policies and

administrative procedures. This request is required

annually by May 1 for review by the Board.

CARRIED UNANIMOUSLY

Page eleven of the Minutes of the May 15, 2019,




MacDonald – St. Jeromes/ECACSS (SOC) SPERD (D)

19-127 PARR: That the cross-jurisdiction (nonresident)

transportation request for the MacDonald family residing

at NE 33 52 07 W4 for bussing to their school of choice,

St. Jerome’s, be approved for the 2019-2020 school year.

DEFEATED

Nowosad – Clandonald (SOC) SPERD (D)

19-128 KING: That the cross-jurisdiction (non-resident)

transportation boundary exemption request for the Nowosad

family residing at SW 34 53 06 W4 be approved for the

2019-2020 school year based on the approval letter

granted by St. Paul Educational Regional Division No. 1

and current BTPS policies and administrative procedures.

DEFEATED

Weighill – Queen Elizabeth (SOC) BTPS/MARWAYNE (D)

The information was shared with the Board as this

decision was previously made by board motion in

November 2018.

Lan – ES Laird (SOC) BTPS/KITSCOTY (D)

19-129 PARR: That the cross-jurisdiction (non-resident)

transportation request for the Lan family residing at NW

07 49 01 W4 for bussing to their school of choice, ES

Laird, be approved for the 2019-2020 school year as per

current BTPS policies and administrative procedures.

DEFEATED

- Route Amalgamation

19-130 LIVINGSTON: Moves that the Board approve the

amalgamation of bus routes in the Provost area as

presented by the Director of Transportation.

CARRIED UNANIMOUSLY

K. TRUSTEE REPORTS:

- ASBA – Trustee Livingston reported that the proposed

policies for the ASBA SGM were reviewed. He shared

that the presentation by Dr. Phil McRae on Anxiety and

Choices Children are Faced With was good. In the

presentation, it was shared to be mindful of

electronics time. They also reviewed the budget. Sept

13 and Jan 17 are possible meeting dates for next year.

- PSBC – Trustee Spornitz Shared information from the

April PSBC meeting where there was a lot of political

speculation. PSBAA is developing a resource on the

website for trustees similar to the ASBAA site. The

Student Voice is happening at the SGM and any adults

are welcome to attend. The new Minister of Education

will attend. St Albert will be hosting the August PSBA

meeting.

Page twelve of the Minutes of the May 15, 2019,



K. TRUSTEE REPORTS Cont.:

- ASCA – Trustee Gorniak shared that the Alberta School

Council Association conference was very informative.

Dr. Jody Carrington was a guest speaker and she is

always good. Other sessions she attended were; Growing

up Digital that spoke about how much time students are

spending on technology and The 2 sides of a Mental

Health Story from the perspective of a mom and daughter.

L. TRUSTEE READINGS:

- None

M. INFORMATION ITEMS:

The information items were reviewed.

N. COMMUNICATION STRATEGY

- Survey on Inclement Weather

- 701.11AP, Inclement Weather

- 801.1.1AP, Joint Health and Safety Committee

- Electronic Reporting of Marks for the Division

- International Student Program

The next Policy Committee meeting is June 11, 2019

19-131 KING: That the Board meeting adjourn.

CARRIED UNANIMOUSLY

Time: 16:57 hours (3:57PM)

_____________________________

Board Chair _____________________________

Recording Secretary

buffalo trail public schools regional division #28 15 2019 approved minutes.pdf · services year...

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