Budgeting TechnologyBudgeting Technology

Start with a Start with a PlanPlan

•Learners•Learning Environments•Professional Competency•System Capacity•Community Connections•Technology Capacity•Accountability

SevenSevenDimensionsDimensions

Identify Costs (TCO)

Match FundingStream

Tech PlanTech Plan

FinanceFinancePlanPlan

Identify the Identify the CostsCosts

People

WiringHubs&Routers

File ServersInstallation

LicensesMedia & Documentation

Subscriptions

Technical Support

ManagementStaff

DevelopmentHelp DesksIntegration Specialists

Desktops Laptops Scanners Printers Projection Device

Cameras

Equipment

Infrastructure

Software

What is the Cost of What is the Cost of Technology?Technology?

One Time Costs

Recurring Costs

3 - 5 YEAR PERIOD

• Hardware and software• Replacement costs• Maintenance and operation• Human support• Training and staff

development• On-going connectivity costs

(leased lines)• Expansion of networks

• Routers and equipment to connect to the LAN / WAN

• Wiring of schools and districts for LAN and WAN capabilities

• Equipment for students• Equipment for teachers• Interactive Video

Equipment• File servers and hubs• LAN / WAN surge

protection and UPS

Infrastructure Budget Infrastructure Budget ChecklistChecklist• Assess existing

infrastructure• Establish your upgrade

plan• Gather information on

costs• Decide responsibility and

budget resources• Timeline the project• Bid if required• Manage project details

Wiring and cablingVentilation & coolingElectrical capacity and placementHubsRoutersFile ServerUPS ProtectionTelecommunications equipmentSoftware

Equipment and Equipment and SoftwareSoftware• Assess what is usable based

in minimum standards• Estimate Costs of Equipment • Establish budget sources• Implement purchasing

The primary factor affecting total up-front

hardware cost is densityor the

student:computer ratio

Wiring and cablingVentilation & coolingElectrical capacity and placementFurnitureDesktops or laptopsPrinter(s)Surge ProtectionProjection Device SoftwareSupplies (disks,paper,ink)

Basic Classroom Needs:

Human ResourcesHuman Resources• Staff Development:

– every teacher must receive between 30-50 hours of up-front training

– Staff time: estimate $30/hr + 30% for benefits– Trainer: $60-$100 / hr + facility and equipment

• Technical Support:– Industry standard is 1 technician for every 50 computers– Education standard is 1 technician for every 150 computers– Entry level technician $12-$15.00 / hr + benefits– Network Technician $25 - $40.00 / hr + benefits

• Curriculum Support:– Master Teachers or Teachers on Special Assignment– Technology Integrators

• Project Management:– Technology Director or Building Coordinator

Budget SourcesBudget Sources

• Redeployment of existing dollars– Title 1, Facilities, Furniture &

Equipment

• Separate budget categories– Curriculum; Healthy Kids;

SLIG/LID

• Grants and Foundations• Parent Organizations• Levies and Bonds