budget book 2016

FY 2016 BUDGET PROPOSAL

FOR THE

CITY OF TUTTLE,

TUTTLE PUBLIC WORKS AUTHORITY AND THE

TUTTLE DEVELOPMENT AUTHORITY

TABLE OF CONTENTS

I BUDGET MESSAGE ............................................................................................... 5

II BUDGET INSIGHT ................................................................................................... 15 Budget Adoption Resolutions ................................................................................... 16 Published Fund Summary ........................................................................................ 19 Sales Tax Performance ............................................................................................ 21 TPWA Utility Rates ................................................................................................... 22 Departments & Employee Authorization .................................................................. 26 Pay Scales for FY 2015 ............................................................................................ 31 Five-year Budget Goals ............................................................................................ 34

III GENERAL FUND ..................................................................................................... 35 Summary .................................................................................................................. 36 General Operations .................................................................................................. 37 General Government ................................................................................................ 39 Finance/City Clerk .................................................................................................... 41 Administration ........................................................................................................... 43 Law Enforcement ...................................................................................................... 45 Fire/Rescue .............................................................................................................. 47 Municipal Court ......................................................................................................... 49 911 Communications ................................................................................................ 51 Emergency Management ......................................................................................... 53 Library ..................................................................................................................... 55 Ballpark ..................................................................................................................... 57 Parks & Recreation ................................................................................................... 59 Community Development ......................................................................................... 61 Animal Welfare ......................................................................................................... 63 Emergency Medical Services ................................................................................... 65

IV STREET & ALLEY FUND ........................................................................................ 67 V CEMETERY OPERATIONS FUND .......................................................................... 73 VI CAPITAL IMPROVEMENTS FUND ......................................................................... 79

Summary .................................................................................................................. 81 General Operations .................................................................................................. 82 General Government ................................................................................................ 83 Law Enforcement ...................................................................................................... 84 Fire ............................................................................................................................ 85 911 Dispatch ............................................................................................................. 86 Emergency Management ......................................................................................... 87 Library ....................................................................................................................... 88 Parks & Recreation ................................................................................................... 89 Animal Welfare ......................................................................................................... 91 Emergency Medical Services ................................................................................... 92 Natural Gas............................................................................................................... 93 Water ........................................................................................................................ 94 Sanitary Sewer ......................................................................................................... 95

VII TUTTLE PUBLIC WORKS AUTHORITY FUND ..................................................... 97

Summary .................................................................................................................. 98 General Operations .................................................................................................. 99 General Government ................................................................................................ 101 Natural Gas............................................................................................................... 103 Water ........................................................................................................................ 105

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Sanitary Sewer ......................................................................................................... 107 Sanitation .................................................................................................................. 110 TPWA Administration .............................................................................................. 112 Billing ........................................................................................................................ 114

VIII SPRINGWOOD ACRES WATER SYSTEM FUND ................................................. 117 IX TUTTLE DEVELOPMENT AUTHORITY FUND ...................................................... 123

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I. BUDGET MESSAGE

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Budget Message for FY 2016

November 20, 2015

Dear Honorable Mayor, Councilmembers, and Tuttle Citizens,

I am pleased to present to you this proposed detailed budget for the City of Tuttle for Fiscal Year 2016. FY 2015 began stable financially, but weakened as we approached the end. Revenues are growing, but not fast enough to keep up with other rising costs. This is partially contributed to the rising costs of healthcare the City of Tuttle must pay its employees, and the flattening of sales tax revenues in relation to the weakened economy associated with the struggles of the state’s oil and gas industry. We are not heading backwards financially like other communities in Oklahoma. As a matter of fact, our community continues to issue permits for new homes, and we have brokers and representatives for retailers and restaurants expressing interest in Tuttle. I am very optimistic regarding our financial future. However, caution is required to ensure we are able to provide our crucial services in an adequate and efficient manner until we begin to experience adequate revenue growth again. Additionally, it is also important to not stop our investment in projects that will continue to improve our community (and set the stage for even more economic growth). It is in this spirit I am presenting this year’s budget plan.

General Labor Costs. The largest expense for the entire City is labor. In June 2013, the Mayor and City Council charged staff with creating a pay scale for employees. The pay scale was adopted and implemented at the beginning of FY 2014, increasing labor costs by 6.6% or $170,000. Turnover has decreased in most departments, and worker productivity has increased as a result. The implementation of the pay plan is a two-year project. Several employees did not receive their full salary increases due to budgetary constraints during FY 2014. Most of these employees received part of their additional increases during FY 2015. There are some who are owed additional step increases as a part of the “catch up” program. The budgetary constraints for FY 2016 will not allow for the additional increases to be awarded until revenues improve.

The pay scale grants all full-time non-union employees performing satisfactorily an annual step increase within their grade at 2.0%, up to Step 12. The steps are 3% for police officers and firefighters per their Collective Bargaining Agreements. Additionally, all employees will also receive any cost-of-living adjustment (“COLA”) granted by the City Council through the budget approval process. The US Social Security Administration recently announced that no COLA will be granted to those who receive Social Security benefits in 2016 due to the lack of inflation. Combined with the budgetary caution used in the development of the budget plan, no COLA increases are recommended for employees in FY 2016.

Healthcare is the second largest labor expense, behind only wages and salaries. The City of Tuttle pays 100% of the premium for coverage of all employees and pays a significant portion of the spouse and family coverage in an effort to make family coverage affordable to employees. In FY 2015, $256,000 was budgeted for the city’s cost of the health care, including dental. On July 1, 2015, the cost of the health care plan increased 16%.

Our healthcare insurance provider, Blue Cross Blue Shield of Oklahoma, announced their plans on the Federal Health Insurance Exchange for Oklahoma was increasing up to 35% for 2016. Other carriers have announced similar increases across Oklahoma and the nation. This budget plan assumes the cost of the health insurance plan will increase an additional 28% on July 1, 2016 to an annual cost of $401,000. This represents over 12% of the city’s labor costs.

$20,000 is set aside in both the General Fund and the TPWA Fund, for a total of $40,000 to cover the likely

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increases. Staff will continue to monitor and shop health care insurers for the City in order to ensure we are receiving the best pricing for public and value for the employees.

Workers Compensation is another major expense for labor. A significant factor in the premiums the City pays for workers compensation insurance is past claim history. It is possible to lower the premiums paid by the City by 40% by preventing and mitigating worker injuries. Efforts will be made during FY 2016 to focus on employee safety – not only to lower our workers compensation insurance costs, but also because we do not want to see anyone harmed. Currently, Workers Compensation premiums represent 4% of the total labor cost at $133,000 for FY 2016.

The total cost of labor is budgeted to be $3.3 million, with 60% dedicated towards public safety salaries and benefits. The total increase in labor costs for FY 2016 is $215,000.

GENERAL FUND

Revenue. The General Fund is the primary fund for city government. Many basic services, including administration, public safety, and parks, receive their appropriations through the General Fund.

The largest source of revenue for the General Fund is sales tax. Tuttle levies a 3% sales tax for the General Fund, plus a 1% sales tax for the Street & Alley Fund. The 1% equivalent for sales tax collections reached a new record high in FY 2014 at $447,070, or $1.34 million for the entire 3% sales tax. However, FY 2015 is down 0.74% for the year as of November 2015. The FY 2015 budget assumed 5% growth. Unless the December collections are significantly lower, Sales Tax Collections for all of FY 2015 should be overall flat as compared to FY 2014.

Tuttle is still experiencing a strong new housing market. The many new subdivisions that have been recently platted, combined with several hundred lots that are in the process of being platted. Sales Tax is assumed to increase a cautious 2.4% in FY 2016.

The second largest source of revenue for the General Fund is Use Tax. This is a tax typically levied on items, such as building materials and out-of-state purchases that are not physically purchased in town, but is delivered to one’s home or site. It is the equivalent of a sales tax. Tuttle’s Use Tax rates are equal to the Sales Tax rates. Use Tax collections are projected to generate $152,000 in FY 2015, a 12% increase from the prior year. As strong building construction continues in 2016, Use Tax collections are also expected to increase. However, in an effort to remain cautious, the use tax is assumed to be flat for FY 2016.

A transfer from the Tuttle Public Works Authority is necessary in FY 2016, as it is every year. For FY 2016,

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the transfer is scheduled to be $235,000, a decrease of $43,500 from FY 2015. This continues the trend of decreasing the transfers necessary for the General Fund to balance. It is important to note that while the transfer is programed into the budget in an effort to keep the budget balanced, a transfer will only occur if necessary. Not all of the FY 2015 budgeted $280,000 transfer will occur in 2015.

General Fund Appropriations. $3,391,000 is recommended to be appropriated for the General Fund. Labor costs are the largest expenditure in the General Fund, at $2,468,000 or 72.7 % of total expenses. This is an increase of 4% as compared to the budget for FY 2015. This is a little on the high side for municipal General Funds. It is important for labor costs to represent an appropriate percentage of expenditures, giving some leeway to cut back on materials and purchases should revenue sources begin to slip. The increase in FY2016 is partially related to the lackluster sales tax collections in FY 2015, the increased healthcare costs, and the significant pay raises granted to the firefighters as a part of their Collective Bargaining Agreement with the City of Tuttle.

General Government. The budget for General Government is lower than was appropriated for FY 2015. This reflects some cost trimming and not transferring money to the Capital Improvement Fund for police vehicles and the fire truck lease-purchase payments.

Finance/City Clerk. No notable changes are proposed.

Personel Services, $2,467,000 , 73%

Materials & Supplies, $286,500 , 8%

Other Services and Charges, $404,500 , 12%

Capital Outlay, $20,000 , 1%Transfers & Reserves,

$210,000 , 6%

Debt Service, $3,000 , 0%

GENERAL FUND TYPES OF EXPENDITURES

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Administration. The parks coordinator position has been moved to the Parks & Recreation Department, the Finance Officer position has been eliminated for budget reasons, and the part-time Treasurer has been moved to the City Clerk/Finance Department.

Law Enforcement. No notable changes are proposed.

Fire Department. The City of Tuttle switched from an all-volunteer fire department to a combination full-time and part-volunteer fire department in 2011. The firefighters unionized in late 2014, and their first Collective Bargaining Agreement addressing firefighter compensation was approved and ratified in November 2015. The firefighters received sizable pay raises. The firefighters were made aware during the negotiations process that all salary increases would be absorbed into the existing allocations for the Fire Department and the Emergency Medical Services Department, plus the additional $50,000 allocated to Tuttle from the Grady County Emergency Medical Services Board (“522 Board”) as a paramedic staffing incentive. As a result, the overall funding for the two departments, at $1,113,000, represents only a $50,000 increase. The rest of the estimated $113,000 in labor costs will be absorbed by remainder of the Fire and Emergency Medical Service Departments’ budget allocation.

Emergency Management. Emergency Management is an important and vital role for any and all communities – especially in Oklahoma. However, it is not common for communities the size of Tuttle to have a stand-alone Emergency Management Department with a full-time dedicated employee. The Emergency Management Director also assists with grants and information technology. As with any organization the size of Tuttle, it is sometimes necessary for everyone to help with collateral duties. Due to the sporadic nature of Emergency Management, other supervisory duties will be assigned to the Emergency Management Director. This will include the general supervision of the Parks & Recreation Coordinator and the Building Inspector.

Library. This is a minimally-funded department to track the revenues received by the City from the Friends of the Tuttle Public Library and used to reimburse some of the City’s expenses for the library building, such as electricity. The library, opened in 2014, is a volunteer library operated by the Friends of the Tuttle Public Library.

Parks & Recreation. The Parks & Recreation Programming Coordinator was moved to this positon from

General Government, $403,500 , 12%

Clerk, $134,000 , 4%

Administration, $161,000 , 5%

Law Enforcement, $855,000 , 25%

Fire, $863,000 , 25%Emergency Medical Services, $250,000 , 7%

Municipal Court, $33,000 , 1%

911 Dispatch, $201,000 , 6%

Emergency Management, $85,500 , 3%

Library , $3,000 , 0%

Ballpark, $82,000 , 2%

Parks & Recreation, $129,000 , 4%

Community Development, $124,000 , 4%

Animal Welfare, $67,000 , 2%

GENERAL FUND EXPENDITURES BY DEPARTMENT

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the Administration Department. This department programs the Ice Cream Festival, Home for the Holidays, and other community events that are intended to be self-funding.

Ballfields. This is a new department created in 2015 when the City of Tuttle began operating the baseball and softball fields at Schrock Park. This includes maintenance and upkeep of the fields, gate, and concession stand. This department is intended to be self-funding.

Community Development. One building inspector position is funded in the Community Development Department. The City Manager has doubled as the Community Development Director for many years. The Emergency Management Director position will begin to supervise the day-to-day operations of this department in FY 2016 although the City Manager will continue to provide guidance for planning and zoning matters.

Tuttle has been experiencing rapid residential growth, making it one of the busiest suburban building departments in the state. In future years, additional labor investment will be needed in this department.

Mapping services are also a need for the City. Currently, the City Manager also is the GIS specialist when time permits. It is important to map many functions of the community, including the water, gas, and sewer systems. In future years, additional labor investment in a part-time GIS specialist will be needed.

The Code Enforcement/Animal Welfare Officer assists with code enforcement activities.

A part-time intern position will provide some basic, entry level help with the Community Development Department.

Animal Welfare. No notable changes are proposed.

Emergency Medical Services. The mechanic position has been transitioned over to the Fire Department and converted to a full-time firefighter position. With ten full-time firefighters (at least six will be paramedics) and two non-firefighter EMT’s, the number of part-time EMT hours has been reduced.

STREET & ALLEY FUND

The Street & Alley Fund is primarily funded with a dedicated 1% sales tax. Unfortunately, it is not near enough to regularly schedule major street rebuilding and rehabilitation projects on a regular basis. When combined with the very little amount of funding Tuttle receives from the State’s fuel and motor vehicle taxes, a significant portion of the total funding available for streets is used for right-of-way mowing, street repairs, street lights, snow removal, and other street maintenance and operation expenses. Street lights alone account for 6% of the annual operating costs.

In FY 2015, $100,000 will be allocated for overlaying streets. Assuming help from Grady County, staff estimates about one mile of road can be overlaid for this amount. The City Council will select the streets to be overlaid.

Street repair and maintenance will also be increased from $100,000 to $200,000 to focus on filling potholes, crack sealing, and replacing small sections of roadways that have failed. This will be achieved by a one-time $100,000 transfer from the Tuttle Public Works Authority.

CEMETERY OPERATIONS FUND

No notable changes are recommended.

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CAPITAL IMPROVEMENT FUND

The Capital Improvement Fund is primarily funded with the Capital Improvement Fee adopted by the City Council in 2010. This $6.50 fee is assessed to every TPWA utility account in Tuttle. The fee can only be used for capital projects. The fee is forecast to generate $205,000 in FY 2016. Of this, $140,000 is appropriated to be transferred to the TPWA to help cover the debt service on the 2011 Sewer Improvement Note.

Many smaller dedicated fees are also accounted for in the Capital Improvement Fund. This includes the impact fees for the sanitary sewer, water, and natural gas utilities, and an impound fee for law enforcement. This will be the fourth year these fees will be in the Capital Improvement Fund. Reserve line items have been set up to keep the money in reserve, combined with the revenues the fees generated in previous years that were not spent.

Many major projects are scheduled in FY 2016. Most of these projects are possible because of grants the City has been aggressively pursuing over the past several years. Notable projects identified for funding in the Capital Improvement Fund are as follows:

● Construction of new recreation trails at new 40-acre park (grant);● Construction of City Hall 2nd Floor Offices (using remaining funds from the City Hall construction

note); and● Construction of soccer fields at new 40-acre park (grant).

These projects have been programed for several years.

A grant will likely be used, combined with using some of the water impact fees, to install a new water well.

TUTTLE PUBLIC WORKS AUTHORITY (TPWA) FUND

The TPWA funds the utility operations for Tuttle. Massive investments in our utility systems began in 2007, and continue today. The TPWA fund is also used to help pay for the funding gaps in the General Fund and some capital improvements.

The next phase of the sanitary sewer system expansion will be constructed in FY 2016. This expansion will provide sewer to new development along the west side of N Mustang Rd from E Silver City Ridge to about ¼ mile south of E Tyler Dr. To help cover the debt service needed to fund this project, the TPWA Board of Directors (comprised of the City Council) voted to increase the base rates for each utility, beginning with the January billing cycles (typically billed on the last day of January). This is the first rate increase since 2010. The revenues generated from the rate increases are included in the projected revenues.

General Operations & Government. For FY 2016, a one-time transfer of $100,000 is scheduled from the TPWA to the Street and Alley Fund to help boost street repairs. An additional one-time transfer of $250,000 is also scheduled to be transferred from the TPWA to the new Tuttle Development Authority to provide the “seed” money for the construction of the new fiber-to-home broadband project. Carryover funds for the TPWA continue to be strong. Additional spending of the carryover funds is not recommended at this time since the additional cash may be needed to help provide additional support to the General Fund if sales tax collections continue to weakly perform.

Natural Gas. The largest expense in the Natural Gas Department is the fuel we purchase from Constellation Energy for our system. Natural gas sales was just below targets for FY 2015. Natural gas sales and cost assumptions from FY 2015 were also used for FY 2016 with some slight tweaks.

No major projects are scheduled for the Gas Department during FY 2016, although additional allocations may need to be made to expand natural gas lines into new neighborhoods that may be constructed during the year, and into neighborhoods that are requesting natural gas service. Continued price spikes in propane gas prices during extreme cold periods may help increase interest and demand from potential natural gas customers. Funding sources will have to be examined prior to moving ahead with any unbudgeted projects.

Water. We are still recovering from the drop in water sales that resulted when Grady County Rural Water District #6 stopped purchasing water from the TPWA during FY 2013. The rainy summers during FY 2014 and FY 2015 have also continued its impact on water revenues. With the growth in new water customers,

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water sales are up as compared to FY 2014 and FY 2015.

The City of Blanchard has been purchasing water from Tuttle on an emergency basis ever since their water main from the City of Oklahoma City was destroyed during the May 2015 floods. It was necessary for the TPWA to purchase water from Newcastle this summer to help with the extra demand put on our system. We are charging Blanchard the same rate we are charged from Newcastle, plus a 10-cent per 1,000 gallon mark-up. Since this is a temporary arrangement, the revenues and expenses associated with the Blanchard water sales is not included in the FY 2016 budget.

In FY 2015, the TPWA Board of Directors approved the purchase of new pick-up trucks with 5-year financing. The debt service is reflected in the water department budget.

With the new budget year the Water Department will begin replacing older water meters with new Automatic Read Meters. This will allow for meters to be read much more efficiently, freeing up a significant amount of labor to perform other tasks. About 1,500 to 2,000 labor hours are used annually to read water meters. Roughly a little over half of the community will receive the new meters in 2016. This project will be funded by an approximate $350,000 financing through the Oklahoma Water Resources Board. $250,000 of the principle will be forgiven by the OWRB as a part of their water efficiency program. The actual expenses will be budgeted at a later time through Fund 8 since these expenditures are required to be segregated by the OWRB.

A water well may be drilled as a part of a grant received from the Association of South Central Oklahoma Governments. The expenses associated with this project are not budgeted for FY 2016 until the project is finalized. The additional funding for the water well beyond the grant will likely be come the water impact fee reserve and/or the Springwood Acres Fund reserve.

No other major projects are planned for the water system. Planning may begin on examining the feasibility of extending water service to some neighborhoods not currently served today.

Sanitary Sewer. FY 2012 was the first year that the TPWA assessed sanitary sewer bills based on the users’ average winter consumption. Revenues grew slightly in FY 2012 and 2013. In FY 2014, building permits began to be issued to construct homes in the new Deer Ridge Run Subdivision, which offers sanitary sewer to every lot. The first home occupant established service in November 2014, and many more new connections were established in FY 2015. As more homes are connected in FY 2016, the sewer revenues will continue to grow.

About $200,000 remains unspent from the 2011 Sewer Improvements Note. The remainder portion of this money will be used for the Phase 3 sewer expansion. The expenditures for the Phase 3 sewer expansion are not included in the budget at this time since final costs are not ready. When the costs are finalized and the project budget is complete, a budget supplement will be presented for possible approval.

The new debt service for the sewer expansion is included in the budget. The estimated annual payments are expected to be $295,000. The amount of the debt service in FY 2016 will be lower since it will be the first year of the loan. However, I budgeted for the full $295,000 so we will not spend the money elsewhere and potentially become dependent on the extra one-time money.

In Fall 2015, the TPWA Board of Directors approved a new position to be funded in the Sewer Department. Due to the tight budget environment for FY 2016, the position was eliminated.

Sanitation. Revenues and expenditures are expected to remain steady in FY 2015, with some slight growth due to residential growth.

TPWA Administration. A new position was created in Fall 2015 to do line locates. Line locates has traditionally been performed by employees of the Gas Department. With the continued expansion of all our utilities, and the massive amount of construction we are experiencing, line locates is now a full-time job. This position will be budgeted through the TPWA Administration Department. Additional demand for line locates will be created beginning in 2016 when the new fiber-to-home broadband project begins. The TPWA will be responsible for the locates associated with the new fiber system when completed.

Billing Department. No notable changes are proposed.

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TUTTLE DEVELOPMENT AUTHORITY (TDA) FUND

The Tuttle Development Authority was created in Summer 2015. The purpose of this authority is to aid in the economic development of Tuttle. The first project will be the installation of a fiber-to-home broadband internet system. The contracts and financing for the project will be finalized in FY 2016. Seed funds in the amount of $250,000 will be transferred from the TPWA to the TDA until the system begins generating revenues. A more comprehensive budget will be developed after the financing is in place. The Broadband Department will be created to house the associated expenditures.

It is anticipated that the economic development activities will be funded through this authority in future fiscal years.

While the current economic situation has created challenges for the FY 2016 budget, I fee1 this proposal meets these challenges and keeps the City of Tuttle moving forward. I would like to thank our wonderful staff. They are able to perform incredible work with the minimum resources we have available. We are very blessed to have them.

Sincerely,

Tim Young

City Manager

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II. BUDGET INSIGHT

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CITY OF TUTTLE

RESOLUTION NO. 2015-27

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF TUTTLE, GRADY COUNTY,

STATE OF OKLAHOMA, ADOPTING THE FISCAL YEAR 2016 BUDGET FOR THE CITY OF TUTTLE,

OKLAHOMA IN ACCORDANCE WITH THE PROVISIONS OF THE MUNICIPAL BUDGET ACT

WHEREAS, the provisions of the Municipal Budget Act (Section 17-201 through 17-216 of Title 11) have been adopted by the City Council of the City of Tuttle, Oklahoma; and

WHEREAS, Section 17-209A requires the annual budget to be adopted by the City Council of the City of Tuttle, Oklahoma by resolution no later than seven (7) days prior to the beginning of the fiscal year.

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF

TUTTLE, GRADY COUNTY, STATE OF OKLAHOMA:

SECTION 1. The accompanying annual budget document sets forth the estimated revenue and appropriations for the General Fund, the Street & Alley Fund, the Cemetery Fund, the Capital Improvement Fund, the Springwood Acres Fund, and the Tuttle Public Works Authority as approved by the City Council.

SECTION 2. The accompanying budget document complies with the requirements of the Act by including:

1. The Budget Message. 2. The Budget Summary -- All Funds. 3. The Fund Budget Summaries. 4. The Departmental Appropriations by Account Category.

SECTION 3. In accordance with Section 17-215 D, the City Council of the City of Tuttle, Oklahoma has determined that expenditures and encumbrances may not be authorized that exceed the legal level of control by Department of any fund.

SECTION 4. All budget amendments, including supplemental, decrease or transfer appropriations, to the legal level of control as defined above will require City Council approval.

SECTION 5. The proposed budget summary and announcement of a public hearing regarding the proposed budget was published in the Tuttle Times on Wednesday, November 25, 2015.

SECTION 6. A public hearing was conducted on December 14, 2015.

ADOPTED AND APPROVED this 14th day of December, 2015.

__________________________ Tommy Joe Chester, MAYOR ATTEST: ________________________ Wendy Marble, CITY CLERK (SEAL)

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TUTTLE PUBLIC WORKS AUTHORITY


A RESOLUTION OF THE CHAIRPERSON AND TRUSTEES OF THE TUTTLE PUBLIC WORKS

AUTHORITY, CITY OF TUTTLE, GRADY COUNTY, STATE OF OKLAHOMA, ADOPTING THE FISCAL

YEAR 2016 BUDGET FOR THE TUTTLE PUBLIC WORKS AUTHORITY

BE IT RESOLVED BY THE CHAIRPERSON AND TRUSTEES OF THE TUTTLE PUBLIC WORKS

AUTHORITY, CITY OF TUTTLE, GRADY COUNTY, STATE OF OKLAHOMA:

SECTION 1. The accompanying annual budget document sets forth the estimated revenue and appropriations for the Tuttle Public Works Authority for Fiscal Year 2016.

ADOPTED AND APPROVED this 14th day of December, 2015.

__________________________ Tommy Joe Chester, CHAIRPERSON

ATTEST:

________________________ Wendy Marble, TPWA SECRETARY (SEAL)

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TUTTLE DEVELOPMENT AUTHORITY


A RESOLUTION OF THE CHAIRPERSON AND TRUSTEES OF THE TUTTLE DEVELOPMENT

AUTHORITY, CITY OF TUTTLE, GRADY COUNTY, STATE OF OKLAHOMA, ADOPTING THE FISCAL

YEAR 2016 BUDGET FOR THE TUTTLE DEVELOPMENT AUTHORITY

BE IT RESOLVED BY THE CHAIRPERSON AND TRUSTEES OF THE TUTTLE DEVELOPMENT

AUTHORITY, CITY OF TUTTLE, GRADY COUNTY, STATE OF OKLAHOMA:

SECTION 1. The accompanying annual budget document sets forth the estimated revenue and appropriations for the Tuttle Development Authority for Fiscal Year 2016.

ADOPTED AND APPROVED this 14th day of December, 2015. __________________________ Tommy Joe Chester, CHAIRPERSON ATTEST: ________________________ Wendy Marble, TDA SECRETARY (SEAL)

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Estimated Revenue General Fund TPWA TDASpringwood

Acres Capital Imps Cemetery Streets Total

Taxes 1,776,500$ -$ -$ -$ -$ -$ 523,000$ 2,299,500$

522 Funds 257,000$ -$ -$ -$ -$ -$ -$ 257,000$

EMS Collections 369,000$ -$ -$ -$ -$ -$ -$ 369,000$

Fines & Forfeitures 230,000$ -$ -$ -$ -$ -$ -$ 230,000$

Gas Utilities & Fees -$ 1,107,000$ -$ -$ -$ -$ -$ 1,107,000$

Water Utilities & Fees -$ 1,015,800$ -$ 25,000$ -$ -$ -$ 1,040,800$

Sewer -$ 323,000$ -$ -$ -$ -$ -$ 323,000$

Sanitation -$ 819,000$ -$ -$ -$ -$ -$ 819,000$

Grants -$ -$ -$ -$ 301,000$ -$ -$ 301,000$

Cemetery Fees -$ -$ -$ -$ -$ 55,500$ -$ 55,500$

Financing Proceeds -$ -$ -$ -$ -$ -$ -$ -$

Capital Improvement Fees -$ -$ -$ -$ 205,000$ -$ -$ 205,000$

Other Revenues 285,100$ 766,000$ -$ 200$ 62,500$ 11,200$ 21,100$ 1,146,100$

Grady County Fire Tax -$ -$ -$ -$ 62,000$ -$ -$ 62,000$

E 911 Allocations 2,000$ -$ -$ -$ -$ -$ -$ 2,000$

Transfer In 235,000$ -$ 250,000$ -$ -$ -$ 100,000$ 585,000$

Fund Balance 236,500$ -$ -$ 47,000$ 490,000$ 201,000$ 130,000$ 1,104,500$

Total Revenue 3,391,100$ 4,030,800$ 250,000$ 72,200$ 1,120,500$ 267,700$ 774,100$ 9,906,400$

Appropriations General Fund TPWA TDA Springwood

Acres Capital Imps Cemetery Streets Total

General Government 403,500$ 1,164,000$ -$ -$ 160,000$ -$ -$ 1,727,500$

E.M.S. 250,000$ -$ -$ -$ -$ -$ 250,000$

Police 855,000$ -$ -$ -$ 66,000$ -$ -$ 921,000$

Fire 863,000$ -$ -$ -$ 82,000$ -$ -$ 945,000$

Park 129,000$ -$ -$ -$ 434,000$ -$ -$ 563,000$

Municipal Court 33,000$ -$ -$ -$ -$ -$ -$ 33,000$

Animal Welfare 67,000$ -$ -$ -$ -$ -$ -$ 67,000$

Emergency Management 85,500$ -$ -$ -$ -$ -$ -$ 85,500$

Finance 134,000$ -$ -$ -$ -$ -$ -$ 134,000$

Community Development 124,000$ -$ -$ -$ -$ -$ -$ 124,000$

Street & Alley -$ -$ -$ -$ -$ -$ 774,000$ 774,000$

Cemetery -$ -$ -$ -$ -$ 258,000$ -$ 258,000$

Gas -$ 822,000$ -$ -$ 50,000$ -$ -$ 872,000$

Water -$ 763,300$ -$ 72,200$ 70,200$ -$ -$ 905,700$

Sewer -$ 506,000$ -$ -$ 209,000$ -$ -$ 715,000$

Sanitation -$ 420,000$ -$ -$ -$ -$ -$ 420,000$

Administration 161,000$ 176,000$ -$ -$ -$ -$ -$ 337,000$

E 911 Communications 201,000$ -$ -$ -$ -$ -$ -$ 201,000$

Library 3,000$ -$ -$ -$ -$ -$ -$ 3,000$

Ballpark 82,000$ -$ -$ -$ -$ -$ -$ 82,000$

Billing -$ 177,000$ -$ -$ -$ -$ 177,000$

Broadband -$ -$ 250,000$ -$ -$ -$ -$ 250,000$

Transfer Out -$ -$ -$ -$ -$ -$

Total Appropriations 3,391,000$ 4,028,300$ 250,000$ 72,200$ 1,071,200$ 258,000$ 774,000$ 9,844,700$

POSTED_____________ CITY CLERK___________________________TIME_________________ SEALSIGNED______________

FISCAL YEAR 2016

PUBLIC NOTICE

The City of Tuttle Council Members will hold a public hearing on Monday, December 14, 2015, at 7:00 p.m. at the Tuttle City Hall, 221 W Main, Tuttle, Oklahoma. The purpose of this public hearing is to receive comments on the proposed Budgets for Fiscal Year 2016.

BUDGET SUMMARY

The City of Tuttle operates under the Municipal Budget Act, Title11, Sections 17-201 through 17-216 of the Oklahoma Statutes, as revised.

The City Council encourages your comments. Any person wishing to comment on the proposed budget may do so in writing or in person at the public hearing. The proposed budget summary is as follows:

Page 18

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Page 20

TPWA RESOLUTION 2015-04

A RESOLUTION ESTABLISHING FEES AND CHARGES FOR THE WATER, SEWER, GAS, AND SANITATION UTILITIES AND OTHER SERVICES AS PROVIDED FOR THE TUTTLE PUBLIC WORKS AUTHORITY

WHEREAS, the Tuttle Public Works Authority (hereinafter “Authority”) is required to ascertainment and recover certain Authority costs from fees and charges levied therefore in providing utility services, products and regulations; and

WHEREAS, The Board of Trustees of the Authority shall periodically cause a review of Authority fees and charges to recover the percentage of Authority costs in providing City services, products and regulations and recommend adjustments; and

WHEREAS, the Board of Trustees of the Authority last adjusted utility rates November 12, 2012; and

WHEREAS, the Board of Trustees of the Authority has caused a review of all Authority fees and charges and determined the cost for such fees.

NOW THEREFORE BE IT RESOLVED BY THE CHAIRPERSON AND TRUSTEES OF THE TUTTLE PUBLIC WORKS AUTHORITY, CITY OF TUTTLE, OKLAHOMA, that;

SECTION 1. That the following fees, rates and charges in Attachment “A” are herby approved to become effective for the utility bills mailed for February 1, 2016 (processed January 31, 2016); and the General Manager and City Clerk are hereby authorized to execute same for, and on behalf of, the Authority, and to do all other lawful things necessary to carry out the terms and conditions of this Resolution.

SECTION 2. That all base, minimum, and other mandatory per customer charges for multi-tenant accounts with shared services are assessed on a per unit basis, regardless of occupancy. For minimum charges on shared accounts, the minimum consumption shall be multiplied by the number of units covered (i.e. a shared water account with 10 residential units will be billed for a minimum of 20,000 gallons of water with $121.20 as the base fee, and the additional per 1,000 gallons will be billed for actual usage above 20,000 gallons).

SECTION 3. The sewer user charge for each single-family residential or housekeeping unit of a residential domestic user may be calculated, based upon a "winter period consumption base."

(1) Established accounts. For established accounts, said winter period consumption base shall be theaverage amount of water consumed by a residential or housekeeping unit during three billing monthsending between December 1 of any one year and March 1 of the subsequent year. The winter periodconsumption base shall be recalculated annually and shall become effective after the last billing period ofthe base setting months.

(2) New accounts. If a residential domestic sewer user does not have a winter period consumption baseat their current residential or housekeeping unit, for whatever reason, and had not relocated within theservice area as provided in Subsection (3), the user will not be eligible to participate in the winter periodconsumption base program until the following winter when a winter period consumption base can becalculated for said unit.

(3) Customers relocating within the service area. A residential domestic sewer user relocating within theservice area to a similar residential or housekeeping unit during or after their winter period consumptionbase has been established shall be charged on the basis of either the winter period consumption baseestablished at his previous premises or facility, or a winter period consumption base of 7,000 gallons, or awinter period consumption base in accordance with similar uses at similar premises, until such time as thenew winter period consumption base is established for said residential or housekeeping unit as stated in

Page 21

Subsection (1). The City Clerk, or their designated representative, shall decide which base would provide a reasonable sewer user charge for the new unit.

(4) Multi-family units. Winter averaging shall not be available to multi-family housing units with sharedutility accounts.

PASSED ADOPTED AND APPROVED THIS 14th DAY OF DECEMBER, 2015.

Tuttle Public Works Authority

______________________________

Tommy Joe Chester, Chairperson

ATTEST:

_____________________________

Wendy Marble, City Clerk

(SEAL)

Page 22

TUTTLE PUBLIC WORKS AUTHORITY FEE SCHEDULE As of December 14, 2015

Water Rates (per unit) First 2,000 gallons .......................................................................... $16.12 (minimum) Next 5,000 gallons ......................................................................... $6.11/1,000 gallons All above 7,000 gallons .................................................................. $6.16/1,000 gallons Customers outside of city limits ..................................................... 120% of in-city rates Water Tap/Connection Fees ¾” meter only ................................................................................. $300.00 ¾” tap/meter ................................................................................... $650.00 1” meter only .................................................................................. $400.00 1” tap/meter .................................................................................... $800.00 1 ½” meter only .............................................................................. $850.00 1 ½” tap/meter ................................................................................ $1,250.00 2” meter only .................................................................................. $1,200.00 2” tap/meter .................................................................................... $1,800.00 All other sizes ................................................................................. Actual cost + $200 Other Water Fees New service initiation fee ............................................................... $200.00 New service impact fee………………………………………………..$300.00 Temporary service fee ................................................................... $20.00 Water truck and tank filling fee (during business hours) ................ $20.00/hour + $20.00/1,000 gallons

($50.00 minimum) Water truck and tank filling fee (during non-business hours) ......... $20.00/hour + $20.00/1,000 gallons

($100.00 minimum) Hydrant meter rental ...................................................................... $20.00/day + cost of water

Or ................................................................................................ $200/month + cost of water Pool filling fee (during business hours for water customers) ......... $20.00/hour + $7.00/1,000 gallons

(no minimum) Pool filling fee (during business hours) .......................................... $20.00/hour + $10.00/1,000 gallons

($50.00 minimum) Pool filling fee (during non-business hours) ................................... $40.00/hour + $10.00/1,000 gallons

($100.00 minimum) Sewer Rates – Residential (per unit) First 2,000 gallons of water consumed .......................................... $21.00 Next 3,000 gallons (2,000 to 4,999 gallons of water consumed) ... $2.50/1,000 gallons Next 1,000 gallons (5,000 to 6,999 gallons of water consumed) ... $2.75/1,000 gallons Each additional 1,000 gallons consumed above 7,000 gallons ..... $3.00/1,000 gallons Customers outside of city limits ..................................................... 120% of in-city rates Sewer Rates – Commercial (per unit) First 2,000 gallons of water consumed .......................................... $28.50 Next 3,000 gallons (2,000 to 4,999 gallons of water consumed) ... $2.00/1,000 gallons Each additional 1,000 gallons consumed above 5,000 gallons ..... $2.50/1,000 gallons Customers outside of city limits ..................................................... 120% of in-city rates Sewer Rates – Non-Profit (per unit) First 2,000 gallons of water consumed .......................................... $28.50 Next 3,000 gallons (2,000 to 4,999 gallons of water consumed) ... $2.00/1,000 gallons Each additional 1,000 gallons consumed above 5,000 gallons ..... $2.50/1,000 gallons

TPWA RES 2015-04

ATTACHMENT “A”

Page 23

Other Sewer Fees Residential taps .............................................................................. $750.00 Commercial taps ............................................................................ $750.00 New service initiation fee ............................................................... $200.00 New service impact fee………………………………………………..$700.00 + $0.03/sq. ft. of property

served Natural Gas Rates (per unit) Base rate residential ..................................................................... $14/month + fuel/service fees Base rate commercial .................................................................... $14/month + fuel/service fees Fuel/service fees ............................................................................ wholesale cost of fuel, transportation/

delivery, line loss, + $3.00/mcf used Customers outside of city limits ..................................................... 120% of in-city rates Natural Gas Tap/Connection Fees 250 CFH meter only ....................................................................... $550.00 250 CFH tap/meter ......................................................................... $1,000.00 425 CFH meter only ....................................................................... $725.00 425 CFH tap/meter ......................................................................... $1,200 All other sizes ................................................................................. Actual cost + $200 processing fee Other Natural Gas Fees New service initiation fee ............................................................... $200.00 New service impact fee………………………………………………..$300.00 Sanitation Rates Residential (per unit) Single polycart ................................................................................ $22.00 Additional polycart .......................................................................... $6.50 each Single polycart – disability assistance ............................................ $17.00 Single polycart – senior citizen....................................................... $17.00 Sanitation Rates Commercial (per unit) Single polycart ................................................................................ $22.00 Additional polycart .......................................................................... $8.50 each Commercial bin locks ..................................................................... $3.00 each Dumpster Rates (per unit)

2 yard 3 yard 4 yard 6 yard 8 yard

1x per week $58.00 $69.00 $83.00 $108.00 $136.00

2x per week $97.00 $113.00 $129.00 $161.00 $187.00

Miscellaneous Fees Capitol Improvement (CIP) Fee (per unit) ...................................... $6.50 Late fee .......................................................................................... 5.0% Service interruption fee (for non-emergency repairs) .................... $25.00 Service interruption fee (for after-hours, non-emergency repairs) . $100.00 Transfer of service fee ................................................................... $25.00/utility Cutoff fee (charged when placed on the cutoff list) ....................... $25.00 Restoration of service fee (after cutoff of utility) per §16-160 ........ $25.00/utility Reconnection fee ........................................................................... $50.00/utility

Page 24

FY 2

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Page 25

FY 2

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Page 26

FY 2

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es

Gen

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Man

ager

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ager

)

Bro

adba

nd S

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Page 27

FY 2

016

STAF

FIN

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HE

CIT

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F TU

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trat

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ccou

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Pay

able

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rk•(

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uild

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ecto

r•(

1,00

0 hr

s) P

T In

tern

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ontra

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& A

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e W

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0 hr

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aint

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Page 28

FY 2

016

STAF

FIN

G C

HAR

TFO

R T

HE

TUTT

LE P

UB

LIC

WO

RK

S AU

THO

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City

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Page 29

Gra

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AO

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pecia

list

I11.3

8$

11.6

1$

11.8

4$

12.0

8$

12.3

2$

12.5

7$

12.8

2$

13.0

8$

13.3

4$

13.6

1$

13.8

8$

14.1

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Main

ten

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I

Dis

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An

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23,6

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$

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$

24,6

27

$

25,1

26

$

25,6

26

$

26,1

46

$

26,6

66

$

27,2

06

$

27,7

47

$

28,3

09

$

28,8

70

$

29,4

53

$

BO

ffic

e S

pecia

list

II13.1

7$

13.4

4$

13.7

0$

13.9

8$

14.2

6$

14.5

4$

14.8

4$

15.1

3$

15.4

4$

15.7

4$

16.0

6$

16.3

8$

Main

ten

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ce W

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II

Co

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94

$

27,9

55

$

28,4

96

$

29,0

78

$

29,6

61

$

30,2

43

$

30,8

67

$

31,4

70

$

32,1

15

$

32,7

39

$

33,4

05

$

34,0

70

$

CO

ffic

e S

pecia

list

III

15.2

6$

15.5

6$

15.8

7$

16.1

9$

16.5

1$

16.8

4$

17.1

8$

17.5

2$

17.8

4$

18.2

3$

18.5

9$

18.9

7$

Main

ten

an

ce W

ork

er

III

Dis

patc

h III

Mech

an

ic31,7

41

$

32,3

65

$

33,0

10

$

33,6

75

$

34,3

41

$

35,0

27

$

35,7

34

$

36,4

42

$

37,1

07

$

37,9

18

$

38,6

67

$

39,4

58

$

31,2

53.5

0$

DC

ity In

sp

ecto

r 16.8

2$

17.1

5$

17.5

0$

17.8

4$

18.2

1$

18.5

6$

18.9

4$

19.3

2$

19.7

0$

20.1

0$

20.5

0$

20.9

1$

Fin

an

ce S

pecia

list

34,9

86

$

35,6

72

$

36,4

00

$

37,1

07

$

37,8

77

$

38,6

05

$

39,3

95

$

40,1

86

$

40,9

76

$

41,8

08

$

42,6

40

$

43,4

93

$

34,4

56.9

9$

EE

MS

Su

perv

iso

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4$

20.8

5$

21.2

6$

21.6

9$

22.1

3$

22.5

7$

23.0

2$

23.4

8$

23.9

5$

24.4

3$

24.9

2$

25.4

2$

42,5

15

$

43,3

68

$

44,2

21

$

45,1

15

$

46,0

30

$

46,9

46

$

47,8

82

$

48,8

38

$

49,8

16

$

50,8

14

$

51,8

34

$

52,8

74

$

41,8

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21.8

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22.3

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22.7

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23.2

2$

23.6

9$

24.1

7$

24.6

4$

25.1

4$

25.6

4$

26.1

6$

26.6

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44,6

37

$

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10

$

46,4

26

$

47,3

62

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98

$

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75

$

50,2

74

$

51,2

51

$

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91

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31

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$

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25.8

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26.4

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3$

27.4

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46,8

62

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47,7

98

$

48,7

76

$

49,7

33

$

50,7

31

$

51,7

50

$

52,7

90

$

53,8

30

$

54,9

12

$

56,0

14

$

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38

$

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61

$

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ssis

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t P

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9$

27.4

3$

27.9

7$

28.5

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29.1

1$

29.6

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29

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55,9

31

$

57,0

54

$

58,1

78

$

59,3

42

$

60,5

49

$

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55

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51

$

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* S

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be a

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ste

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early

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ours

2015

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Step

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Step

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Step

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Det

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Page 31

Step

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Step

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Step

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Scal

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Page 32

5-Year Budget Goals

The following goals are not met in the FY 2016 budget. However, as the Tuttle community

continues to grow, these goals will provide some guidance for future allocations. These goals are

not listed in any particular order based on timing or priority.

Transition the employee pay scale for general employees to reflect 3% steps.

Establish reserves of at least 10 % for each fund.

Limit public safety expenditures to no more than 70% of the general sales tax collections.

Employ enough police officers to ensure at least two officers are on-duty at all times.

Expand the Community Development Department to reflect the additional growth the

community is experiencing and improve Code Enforcement activities.

Expand water, sewer, and gas utilities.

Provide more funding for street repairs and overlays.

Page 33

III. GENERAL FUND

Page 34

Prior Year Budget Year Current Year Budget YearActual Actual (Est)

FY 2014 FY 2015 FY 2015 FY 2016

$2,354,754 $2,761,084 $2,421,073 $2,508,000$5,641 $0 $9,976 $0

$13,026 $20,699 $9,328 $16,000$1,580 $2,000 $1,500 $2,000$7,500 $15,282 $5,000 $0

$0 $0 $1,400 $1,500Ballpark (340) $0 $30,000 $50,918 $80,000

$37,996 $18,500 $22,475 $22,500$158,362 $132,000 $165,274 $135,000

$355 $100 $235 $100$492,318 $595,500 $496,567 $626,000

$3,071,533 $3,575,165 $3,183,745 $3,391,100


FY 2014 FY 2015 FY 2015 FY 2016

$402,292 $536,421 $283,800 $403,500$114,745 $119,500 $118,500 $134,000$173,350 $241,000 $231,000 $161,000$819,728 $855,000 $824,000 $855,000$710,497 $757,582 $724,000 $863,000

$24,998 $43,000 $28,000 $33,000$170,673 $211,000 $193,000 $201,000

$90,288 $103,808 $93,211 $85,500$0 $0 $0 $3,000

Ballpark (340) $0 $30,000 $42,275 $82,000$86,381 $87,000 $75,000 $129,000$79,070 $99,500 $84,000 $124,000$14,193 $65,000 $40,000 $67,000

$344,934 $340,000 $392,000 $250,000

$3,031,148 $3,488,811 $3,128,786 $3,391,000

GENERAL FUND (01) SUMMARY

REVENUE

General Operations (140)Law Enforcement (243)Fire (245)911 Dispatch (249)Emergency Management (257)Library (326)

Parks & Recreation (344)Community Development (450)Animal Welfare (458)Emergency Medical Services (642)

TOTAL

EXPENDITURE

General Government (141)Clerk (147)Administration (156)Law Enforcement (243)Fire (245)Municipal Court (246)911 Dispatch (249)Emergency Management (257)Library (326)

Parks & Recreation (344)Community Development (450)Animal Welfare (458)Emergency Medical Services (642)

TOTAL

Page 35

General Operations Department

FY 2016 Departmental Summary

DEPARTMENTAL DESCRIPTION

________________________________________________________

The General Operations Department is the typical home for general revenue sources.

Page 36


FY 2014 FY 2015 FY 2015 FY 2016

$1,340,041 $1,380,750 $1,348,359 $1,380,000$135,116 $145,000 $151,932 $152,000

$86,189 $80,000 $83,000 $83,000$81,792 $75,000 $81,000 $81,000

$8,594 $14,000 $9,600 $10,000$2,570 $2,500 $2,347 $2,500

$20,307 $20,000 $22,110 $23,000$1,489 $2,000 $1,446 $1,500

Police Grants (42009) $2,855 $0 $0 $0$36,770 $40,000 $42,940 $45,000

$1,181 $0 $0 $0$165,674 $215,000 $225,000 $230,000

$3,924 $3,500 $4,120 $4,000$2,788 $2,500 $2,000 $2,500

$22,506 $22,000 $22,000 [1] $22,000$56,579 $0 $50,000 $0

$0 $159,834 $159,834 $0$200,000 $319,000 $175,000 $235,000

$186,381 $280,000 $40,385 $236,500

$2,354,754 $2,761,084 $2,421,073 $2,508,000

DEPARTMENT REVENUE SUMMARY

DEPARTMENT: General Operations (140)FUND: General (01)

REVENUECLASSIFICATION

Sales Tax (41001)Use Tax (41002)AEP Franchise Tax (41003)OEC Franchise Tax (41004)Telephone 2% Assessment Fee (41006)ONG Franchise Tax (41062)Cigarette/Tobacco Tax (41063)Tuttle Housing Payments (41099)

Alcoholic Beverage Tax (42012)Electricity Remimbursement (43028)Court Collections (45031)Interest (46041)Oil & Gas Royalty Interest (47007)Rent & Leases (47021)Miscellaneous Revenue (47051)Insurance Reimbursements (47070)Transfers in from TPWA (48050)

Fund Balance Carryover

TOTAL REVENUE

Page 37

General Government Department



________________________________________________________

The General Government Department is the typical home general and non-department-specific

expenditures. This includes, but is not limited to, the general reserves for the General Fund, common

phone and communication expenses, copier leases, legal expenses, auditing expenses, liability insurance

premiums, and inter-fund transfers.

Page 38


FY 2014 FY 2015 FY 2015 FY 2016

$105 $0 $800 $0

$15,612 $10,000 $10,000 $10,000

$156,632 $202,761 $210,000 $180,500

$0 $0 $0 $0

$227,396 $320,660 $60,000 $210,000

$2,547 $3,000 $3,000 $3,000

$402,292 $536,421 $283,800 $403,500

$0 $0 $0 $0$0 $58,660 $0 $50,000

$95,112 $10,000 $0 $10,000$0 $40,000 $0 $40,000

$2,000 $20,000 $0 $20,000$0 $30,000 $0 $30,000

$50,284 $60,000 $60,000 $60,000$80,000 $102,000 $0 $0

$227,396 $320,660 $60,000 $210,000

$2,547 $3,000 $3,000 $3,000$2,547 $3,000 $3,000 $3,000

DEPARTMENT BUDGET SUMMARY

DEPARTMENT: General Government (141)FUND: General (01)

EXPENDITURECLASSIFICATION

Personal Services (51)

Materials & Supplies (52)

Other Services & Charges (53)

Capital Outlay (54)

Transfers & Reserves (56)

Debt Service (57)

TOTAL

DETAIL OF TRANSFERS & RESERVES:Transfer to TPWA Sales Tax (56003)General Reserve (56004)Grant Match Reserve (56005)Severence/Vac Buyback Reserve (56006)Insurance Premium Reserve (56008)Fuel Reserve (56011)Sales Tax Rebate Reserve (56013)Transfer to CIF (56021)TOTAL

DETAIL OF DEBT SERVICE:Loan Payments (57001)

Copier Lease-PurchaseTOTAL

Page 39

City Clerk Department



________________________________________________________

The City Clerk Department oversees a variety of administrative programs and tasks. The City Clerk is

responsible for maintaining all official records and documents, including the official minutes of the City

Council. Other program areas include:

1. Payroll;

2. Human resources;

3. Accounts payable;

4. Accounts receivable;

5. Cemetery billing and records;

6. EMS & fire billing;

7. Utility billing; and

8. Customer service.

GOALS

________________________________________________________

1. Have all Finance Department and Billing Department complete customer service trainings.

2. Implement all of the audit recommendations.

STAFFING for FY 2016________________________________________________________

(1 FT) City Clerk

(1 FT) Accounts Payable Clerk

(1 PT) Treasure (hired by City Council)

Page 40


FY 2014 FY 2015 FY 2015 FY 2016

$110,206 $112,000 $112,000 $128,000

$2,448 $4,500 $4,000 $3,000

$2,092 $3,000 $2,500 $3,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$114,745 $119,500 $118,500 $134,000


DEPARTMENT: Clerk (147)FUND: General (01)





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 41

Administration Department



________________________________________________________

The Administration Department, led by the City Manager, oversees the administration of all departments,

programs, and services. This includes, project management, economic development, public relations, and

providing support to the members of the City Council. The Treasure/Finance Specialist is responsible for

reviewing the finances of the City, including the administration of the day-to-day accounting functions,

including the development of the comprehensive Annual Financial Report (CAFR) and Audit, as well as

the annual Budget.

GOALS

________________________________________________________

1. Review and update the Employee Handbook;

2. Create a Strategic Water Plan;

3. Create a Strategic Street Plan; and

4. Create a strategic 5-year capital plan.

STAFFING for FY 2016 ________________________________________________________

(1 FT) City Manager

(1,500 hrs) Management Intern

Page 42


FY 2014 FY 2015 FY 2015 FY 2016

$163,193 $226,500 $221,000 $149,000

$1,487 $7,000 $4,000 $6,000

$8,670 $7,500 $6,000 $6,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$173,350 $241,000 $231,000 $161,000


DEPARTMENT: Administration (156)FUND: General (01)





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 43

Law Enforcement Department



________________________________________________________

The Police Department is led by the Police Chief, who oversees the administration of all departments,

programs, and services. The Police Department is a full service organization which is responsible for

general law enforcement and peace-keeping. It has among its many responsibilities: improving the quality

of life in the community, preserving public order, protecting life and property, investigating crimes,

apprehending criminal offenders, investigating traffic collisions and enforcing criminal and traffic laws.

The backbone of the Tuttle Police Department is the Patrol Division, whose primary function is to provide

rapid response to emergency and non-emergency calls for service, traffic enforcement, reporting and

documentation of crimes and unusual incidents, arrests of suspects, resolution of disputes, and random

patrol of our residential and business communities. Patrol investigates traffic collisions, enforces the

provisions of the Oklahoma Vehicle Code and conducts DUI/Drivers License checkpoints.

The Investigative unit is called upon to investigate serious crimes within the community. These crimes

cannot typically be handled by patrol officers due to the complexity or seriousness of the crime. The

Detective assigned to the Unit receive specialized training in the investigative techniques that these

serious crimes entail. The Detective prepares all reports for the District Attorney Office when filing

charges. The Detective also oversees all of the evidence and is responsible for the cataloguing of all

evidence coming and going from the police department

GOALS

________________________________________________________

1. Finish up radio system to include GPS tracking in order to improve response times.2. Update Policy and Procedures to be in compliance with new state law.3. Continue community oriented outreach programs by using Twitter, Facebook and other public

service announcement type of articles for the newspaper.4. Stay fully staffed for the year.

STAFFING FY 2016________________________________________________________ (1 FT) Police Chief

(1 FT) Assistant Chief (2 FT) Sergeants

(1 FT) Detective (6 FT) Police Officers

(5 V) Reserve Officers

Page 44


FY 2014 FY 2015 FY 2015 FY 2016

$5,641 $0 $9,976 $0$5,641 $0 $9,976 $0


FY 2014 FY 2015 FY 2015 FY 2016

$718,539 $721,000 $712,000 $722,000

$64,524 $92,000 $70,000 $91,000

$36,664 $42,000 $42,000 $42,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$819,728 $855,000 $824,000 $855,000


DEPARTMENT: Law Enforcement (243)FUND: General (01)

REVENUE

Police Grant - Misc (42013)TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 45

Fire Department



________________________________________________________

The Fire Department exists to save lives and protect property. This is accomplished through a variety of

actions. Among those actions are:

1. Fire Suppression;

2. Pre-Incident Inspections of Businesses;

3. Fire Prevention;

4. Public Education;

5. Fire Training; and

6. Response to alarms (fire, medical, haz-mat, traffic accidents, etc.).

GOALS

________________________________________________________

1. Complete a Building Inspection of all commercial buildings in 2016.2. Have all firefighters recertify NWCG wild fire training.

STAFFING FY 2016

________________________________________________________

(1 FT) Fire Chief

(1 FT) Assistant Fire Chief

(6 FT) Firefighter-Paramedics

(4 FT) Firefighters

(5V) Fire Captains

(25 V) Fire Fighters/Interns

Page 46


FY 2014 FY 2015 FY 2015 FY 2016

$7,291 $5,699 $5,699 $0$5,166 $15,000 $2,599 $15,000

FireSubscription(47077) $570 $0 $1,030 $1,000

$13,026 $20,699 $9,328 $16,000


FY 2014 FY 2015 FY 2015 FY 2016

$477,091 $605,000 $570,000 $795,000

$85,534 $104,361 $75,000 $43,000

$53,491 $36,000 $48,000 $25,000

$12,858 $12,221 $31,000 $0

$0 $0 $0 $0

$81,522 $0 $0 $0

$710,497 $757,582 $724,000 $863,000

$81,522 $0 $0 $0

$81,522 $0 $0 $0

$0 $0 $31,000 [2] $0$6,336 $10,000 $0 $0

$0 $0 $0 $0$0 $0 $0 $0

$1,506 $1,409 $0 $0$5,016 $812 $0 $0

$12,858 $12,221 $31,000 $0


DEPARTMENT: Fire (245)FUND: General (01)

REVENUE

Fire Grant Revenue (42018)Fire Collections (43027)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE


Four Fire Trucks Lease-Purchase

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)Material Purchases (54040)Training Props (New)Building Improvements (New)FMAG (54092)Operational Grant (54097)TOTAL

Page 47

Municipal Court Department

2016 Departmental Summary


________________________________________________________

The Municipal Court is the judicial branch of city government. The fundamental purpose of the Municipal

Court is to provide an impartial forum for citizens to be heard in a professional and courteous environment

in matters related to violations of city ordinances by upholding the U.S. Constitution, the Statutes of the

State of Oklahoma, and the Ordinances of the City of Tuttle. The Municipal Court is responsible for the

collection of fines, fees, and State costs; filing citations/complaints; docket scheduling; issuing, tracking

and clearing warrants; maintaining court records of collections, convictions, and statistical data.

The Court Services Department has three divisions of municipal courts of limited jurisdiction and not of

record (cases heard by Oklahoma Municipal Courts 'not of record' are limited to violations of municipal

ordinances) - (1) Municipal Criminal Court; (2) Municipal Traffic/Complaint Court; (3) Municipal Juvenile

Court.

GOALS

________________________________________________________

1. Increase the collection rate on uncollected fines from 1% to 5% in FY 2015.

2 Improve processing efficiency by making procedures more automated.

3. Implement and start operating a juvenile municipal court.

STAFFING FY 2016________________________________________________________

(1 PT) Municipal Judge

Page 48


FY 2014 FY 2015 FY 2015 FY 2016

$8,705 $20,000 $11,000 $13,000

$122 $2,000 $1,000 $2,000

$16,170 $21,000 $16,000 $18,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$24,998 $43,000 $28,000 $33,000


DEPARTMENT: Municipal Court (246)FUND: General (01)





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 49

911 Dispatch Department



________________________________________________________

Communications Division led by the Police Chief, who oversees the administration of all departments,

programs, and services. Dispatchers are responsible for monitoring all emergency and non-emergency

telephone and wireless communication for the Police, Fire and EMS Departments. Police dispatchers

answer incoming 9-1-1 emergency calls, provide information and advice to citizens, provide current crime

information to officers and enter calls for service into our CAD system. The dispatchers are responsible

for prioritizing calls and workload, sending officers to calls, maintaining an accurate status on each on-

duty officer, entering wanted or stolen vehicles, missing persons and guns into the nationwide database

to provide information to other agencies, as well as documenting every call, every status change, and

every request or entry that the police department receives.

Dispatch also performs Records duties that range from administrative and clerical, to assisting the

general public at the front counter and on the telephone. Record keeping is a critical law enforcement

responsibility. Dispatch is the keeper for all police reports that require photocopying, distributing and filing.

This includes arrests, traffic accidents, incident, citation, subpoenas and other miscellaneous reports.

Dispatch personnel assist the court clerk by providing traffic records on citations to the courts, as well as

distributing other paperwork to various local and state agencies. Another important component of records

is the maintenance and security of police records. Dispatch personnel must be aware of and apply the

legal exemptions to the release of information to protect individual privacy, safety, reputation and ongoing

investigations. The intent of the exemptions is to protect law enforcement investigations, not to shield

information from legitimate scrutiny. Dispatch personnel are responsible for ensuring that police records

are released according to law. The records division generates revenue by collecting fees for incident

reports, traffic collision reports, impound vehicles and traffic citation fees.

GOALS

________________________________________________________

1. Increase Dispatcher training hours.

2. Update Policy and Procedure.

STAFFING FY 2016 ________________________________________________________

(4 FT) Dispatcher

(1,500 hrs) Dispatcher

Page 50


FY 2014 FY 2015 FY 2015 FY 2016

$1,580 $2,000 $1,500 $2,000

$1,580 $2,000 $1,500 $2,000


FY 2014 FY 2015 FY 2015 FY 2016

$153,648 $189,000 $171,000 $179,000

$755 $1,000 $1,000 $1,000

$15,493 $16,000 $16,000 $16,000

$777 $5,000 $5,000 $5,000

$0 $0 $0 $0

$0 $0 $0 $0

$170,673 $211,000 $193,000 $201,000


DEPARTMENT: 911 Dispatch (249)FUND: General (01)

REVENUE

911 Allocation (42032)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 51

Emergency Management Department



________________________________________________________The Emergency Management Department, led by the Emergency Management Director:

● Identifies community-wide hazards and works to minimize their impacts;

● Coordinates planning & preparedness for potential disasters;

● Assists responders with response to large-scale incidents;

● Leads the City’s recovery from disasters;

● Manages the City’s technical systems;

● Writes and administers the City’s grants;

● Develops training & assists with supervision for 911; and

● Oversees miscellaneous projects & programs, such as the City’s floodplains.

The Emergency Management Department also oversees the City’s information technology

infrastructure and assists with grants and other special projects.

GOALS

________________________________________________________1. Complete the City’s Emergency Operations Plan.

2. Further develop the relationship with the Schools to address resource sharing.

3. Adjust the Emergency Management volunteer program as needed to increase participation,

particularly with respect to storm spotting and storm shelter operations.

STAFFING FY 2016________________________________________________________ (1 FT) Emergency Management Manager

(5 V) Storm Spotters

Page 52

EM (257)General (01)


FY 2014 FY 2015 FY 2015 FY 2016

$7,500 $15,282 $5,000 $0

$7,500 $15,282 $5,000 $0


FY 2014 FY 2015 FY 2015 FY 2016

$64,133 $68,000 $71,000 $72,000

$2,513 $3,500 $2,274 $3,500

$1,247 $10,000 $5,955 $10,000

$22,395 $22,308 $13,982 $0

$0 $0 $0 $0

$0 $0 $0 $0

$90,288 $103,808 $93,211 $85,500


DEPARTMENT:FUND:


EMA/SLA Grant Revenue (42018)Fund Balance

TOTAL





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 53

Library Department


DEPARTMENTAL DESCRIPTION ________________________________________________________

The Tuttle Public Library opened in 2014 and is operated and primarily funded by the Friends of the Tuttle

Public Library.

STAFFING FY 2016 ________________________________________________________

None

Page 54


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $1,400 $1,500

$0 $0 $1,400 $1,500


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $3,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $3,000


DEPARTMENT: Library (326)FUND: General (01)

REVENUE

Library Revenue (New)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 55

Ballpark Department



________________________________________________________

The Tuttle Parks & Recreation Department began operating and maintaining the ballfields at Schrock in

March 2015. The gate fees and concession stand revenue is used to support the operations and

maintenance. All fees generated are for the benefit of the ballfields and related infrastructure, including

parking lots.

STAFFING FY 2016

________________________________________________________

(2,500 hrs) Part-time Concession/Gate Workers

(1,500 hrs) Part-time Maintenance Workers

Page 56


FY 2014 FY 2015 FY 2015 FY 2016

Ballpark Gate Revenue (43120) $0 $15,000 $25,413 $40,000$0 $15,000 $25,504 $40,000$0 $30,000 $50,918 $80,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $12,500 $6,000 $47,000

$0 $5,000 $36,000 $10,000

$0 $7,500 $275 $20,000

$0 $5,000 $0 $5,000

$0 $30,000 $42,275 $82,000


DEPARTMENT: Ballpark (340)FUND: General (01)

REVENUE

Ballpark Concession Revenue (43122)TOTAL REVENUE





Capital Outlay (54)

TOTAL

Page 57

Parks and Recreation Department



The Parks and Recreation Department strives to meet the community’s recreational needs and enjoyment

of public park facilities. The Parks Department maintains the City's three parks through general property

maintenance and repair.

GOALS ________________________________________________________

To be set by Parks & Recreation Board.

STAFFING FY 2016 ________________________________________________________

(1 FT) Parks & Recreation Coordinator(1 FT) Maintenance Worker

Page 58


FY 2014 FY 2015 FY 2015 FY 2016

$69 $0 $0 $0Ballpark Sign Revenue (43032) $13,400 $0 $2,050 $2,000

$8,130 $2,500 $2,500 $2,500$0 $0 $350 $0

$16,397 $16,000 $17,575 $18,000

$37,996 $18,500 $22,475 $22,500


FY 2014 FY 2015 FY 2015 FY 2016

$54,192 $42,000 $37,000 $84,000

$23,472 $25,000 $30,000 $25,000

$7,167 $10,000 $8,000 $10,000

$1,550 $10,000 $0 $10,000

$0 $0 $0 $0

$0 $0 $0 $0

$86,381 $87,000 $75,000 $129,000


DEPARTMENT: Parks & Recreation (344)FUND: General (01)

REVENUE

Ballpark Lighting Reimbursement (43028)

Parks & Recreation Fees (43100)Donations (47048)Ice Cream Festival Fees (43110)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 59

Community Development Department



________________________________________________________

Working with the Planning Commission and the Board of Adjustment, the Community Development

Department is responsible for the implementation of the Comprehensive Plan (or the Master Plan) for the

community. This is achieved through the reviewing permit and development requests for compatibility

with the Zoning Code, Subdivision Code, and other development codes and statutes. The Community

Development Department also is responsible for overseeing life-safety issues, including the

implementation of the various building and trade codes, as required by the Oklahoma Uniform Building

Code Commission. Code enforcement works with property owners to ensure minimum property

standards are met to protect the health, safety, and property values of Tuttle’s neighborhoods.

Community Development also assists with the programming of the Parks and Recreation Department,

planning of utility expansion, and with economic development as overseen by the City Manager.

GOALS

________________________________________________________

1. Complete a comprehensive inventory of all available commercial/industrial properties and

buildings for purchase or lease.

2. Using GIS, update the zoning and land use maps electronically.

3. Implement a community beautification program.

4. Perform a comprehensive review of the building permit and inspections program.

STAFFING for FY 2016 ________________________________________________________

(1 FT) Building Inspector

(1,000 hrs) Intern(Contract) City Engineer (Contract) Economic Development

Page 60


FY 2014 FY 2015 FY 2015 FY 2016

$2,069 $2,000 $2,000 $2,000$36,989 $44,000 $42,000 $44,000$16,723 $15,000 $12,000 $15,000$66,000 $67,000 $75,500 $70,000$36,581 $4,000 $33,774 $4,000

$158,362 $132,000 $165,274 $135,000


FY 2014 FY 2015 FY 2015 FY 2016

$40,131 $48,500 $52,000 $69,000

$4,294 $5,300 $3,000 $5,000

$34,459 $45,700 $29,000 $50,000

$186 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$79,070 $99,500 $84,000 $124,000


DEPARTMENT: Community Development (450)FUND: General (01)

REVENUE

Garage Sale Permits (13099)Building Permits (44010)Trade Licenses (44011)Gas & Oil Well Inspections (44026)Community Development Fees (44040)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 61

Animal Welfare Department



________________________________________________________

The Animal Welfare Division is led by the Police Chief, who oversees the administration of all

departments, programs, and services. Animal Welfare's mission is to promote public health and safety

and represent the values of the community through the humane care and protection of all its animals.

This mission is attainable through the high standards of professionalism in education, investigation,

enforcement, adjudication, rescue, rehabilitation and the adoption process.

The community can best be served through common decency in caring and direct action to bring about

an immediate resolution to all the problems concerning animal welfare through honest, fair and impartial

enforcement of city ordinances and state laws.

GOALS

_______________________________________________________

1. 80% adoption rate of adoptable animals.

2. Continue social media to raise awareness about animal welfare.

3. Develop long term goals for becoming a no kill shelter.

STAFFING FY 2016 _______________________________________________________

_

(1 FT) Animal Welfare/Code Enforcement Officer

(1,000 hrs) Laborer

Page 62


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0$355 $100 $235 $100

$355 $100 $235 $100


FY 2014 FY 2015 FY 2015 FY 2016

$2,160 $45,000 $32,000 $54,000

$7,268 $10,000 $4,000 $7,000

$4,765 $10,000 $4,000 $6,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$14,193 $65,000 $40,000 $67,000


DEPARTMENT: Animal Welfare (458)FUND: General (01)

REVENUE

Adoption Fees (47022)Donations (47048)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 63

Emergency Medical Services Department



________________________________________________________

The EMS Department exists to save lives by responding to and treating medical conditions, both

traumatic and non-traumatic in nature. This is accomplished through a variety of actions. Among those

actions are:

1. EMS response to cardiac events (heart attacks, strokes, chest pain, etc.);

2. EMS response to trauma calls (falls, traffic accidents, blunt injuries, gun shot wounds,

etc.);

3. Public Education;

4. EMS Training; and

5. Response to alarms (fire, medical, haz-mat, traffic accidents, etc.).

GOALS

________________________________________________________

1. Implement electronic data entry system.2. Reduce average EMS response time within the City limits to 5 minutes for 90% of responses.

STAFFING FY 2016________________________________________________________

(1 FT) EMS Supervisor

(1 FT) EMT

(1,500 hrs) Part-time EMT’s

Page 64


FY 2014 FY 2015 FY 2015 FY 2016

$178,669 $207,500 $207,529 $257,000$226,422 $300,000 $200,000 $280,000

$83,955 $85,000 $86,000 $86,000$3,272 $3,000 $3,038 $3,000

$492,318 $595,500 $496,567 $626,000


FY 2014 FY 2015 FY 2015 FY 2016

$251,027 $232,000 $306,000 $155,000

$79,713 $90,000 $60,000 $80,000

$14,194 $18,000 $26,000 $15,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$344,934 $340,000 $392,000 $250,000


DEPARTMENT: Emergency Medical Services (642)FUND: General (01)

REVENUE

Grady Co EMS (522 Fees) (42033)EMS Collections (43023)EMS Subscription Res (47075)EMS Subscription No Res (47076)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

Page 65

IV. STREET & ALLEY FUND

Page 66

Street & Alley Fund Street Department



________________________________________________________

The Street Department, primarily funded through the 1% Street & Alley Sales Tax, maintains the City's

miles of streets and right-of-ways. This includes maintenance of the roads, drainage, shoulders and

signage. The Street Department is also responsible for mowing the rural sections of the State Highway

Network in Tuttle, along with maintaining the highway drainage system. Other expenses in the Street &

Alley Fund include electricity for street lights and traffic lights.

GOALS

________________________________________________________

1. Develop a major road resurface and repair schedule.

2. Replace all regulatory and warning signage as required by the US Department of Transportation.

3. Fill/repair 75% of all reported potholes within 3 business days.

STAFFING for FY 2016________________________________________________________

(1 FT) Superintendent

(1 FT) Maintenance Worker

(1,500 hrs) Laborer

Page 67


FY 2014 FY 2015 FY 2015 FY 2016

$1,040,425 $636,000 $686,953 $774,100

$1,040,425 $636,000 $686,953 $774,100


FY 2014 FY 2015 FY 2015 FY 2016

$959,977 $636,000 $556,667 $774,000

$959,977 $636,000 $556,667 $774,000

STREET & ALLEY FUND (02) SUMMARY

REVENUES

Streets (540)

TOTAL

EXPENDITURES

Streets (540)

TOTAL

Page 68


FY 2014 FY 2015 FY 2015 FY 2016

$446,682 $449,400 $449,000 $460,000$109,355 $0 $76,000 $0

$0 $0 $0 $0

$109,355 $0 $76,000 $0

$43,104 $40,000 $49,000 $50,000$11,584 $12,000 $12,000 $13,000

$2,113 $2,000 $2,000 $2,000$7,122 $1,100 $2,500 $1,100

$17,750 $18,000 $17,000 $18,000$0 $0 $0 $100,000

$402,716 $113,500 $79,453 $130,000

$1,040,425 $636,000 $686,953 $774,100

REVENUE SUMMARY

DEPARTMENT: Streets (540)FUND: Street & Alley (02)


Sales Tax (41001)Grant Revenue (42018)

Safe Crossings Sidewalk Grant

Safe Routes to School Sidewalk Grant

Vehicle Tax (42045)Gasoline Tax (42047)Interest (46041)Miscellaneous Revenue (47051)Street Impact Fee (47053)Transfer from CI Fund (49002)


TOTAL

Page 69


FY 2014 FY 2015 FY 2015 FY 2016

$104,088 $138,000 $159,000 $163,000

$58,998 $63,000 $60,000 $63,000

$82,774 $87,000 $80,000 $83,000

$684,970 $218,000 $228,519 $318,000

$0 $100,000 $0 $100,000

$29,148 $30,000 $29,148 $47,000

$959,977 $636,000 $556,667 $774,000

$4,250 $0 $46,000 $0$8,306 $10,000 $3,500 $10,000

$63,522 $0 $1,697 $0$25,351 $0 $697 $0

$0 $0 $0 $0

$5,289 $0 $0 $0

$32,882 $0 $0 $0

$0 $0 $0 $0

$0 $0 $1,000 $0

$23,222 $0 $0 $100,000$529,993 $5,000 $2,322 $5,000

$357,972 $0 $1,323 $0

$7,650 $0 $0 $0

$164,371 $0 $0 $0

$0 $0 $0 $0

$0 $5,000 $999 $5,000

$55,678 $200,000 $175,000 $200,000$0 $1,000 $0 $1,000$0 $2,000 $0 $2,000

$684,970 $218,000 $228,519 $318,000

$0 $80,000 $0 $80,000$0 $20,000 $0 $20,000$0 $100,000 $0 $100,000







Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Vehicle Purchases (54031)Equipment Purchases (54032)Project Engineering & Design (54034)

Cimarron Engineering

Safe Crossings Engineering

Safe Routes to School Engineering

Silver Ridge/River Ridge Drainage Engineering

Waldon Dr Paving Engineering

Other

Streets Overlay (54050)Other Capital Projects (54055)

Cimarron Rd Reconstruction

Safe Crossings Sidewalk

Safe Routes to School Sidewalks

Silver Ridge/River Ridge Drainage Imps

Other

Street Repair & Maintenance (54080)Sidewalk Maintenance (54081)Drainage Maintenance (54082)TOTAL

DETAIL OF TRANSFERS & RESERVES:General Reserve (56004)Grant Match Reserve (56005)TOTAL

Page 70

$29,148 $30,000 $29,148 $30,000$0 $0 $0 $17,000

$29,148 $30,000 $29,148 $47,000




Pothole Patch Truck Lease-Purchase2015 Trucks Lease-Purchase

TOTAL

Page 71

V. CEMETERY FUND

Page 72

Cemetery Fund Cemetery Department



________________________________________________________

The Cemetery Department oversees the maintenance and operations of the Fairview Cemetery and

Historic Silver City Cemetery. The Cemetery Advisory Board advises the Cemetery Department on its

upkeep and policies, and helps solicit donations for improvements.

GOALS

________________________________________________________

1. Eliminate weeds, including sand burrs, at both cemeteries through a lawn care and chemical

treatment program

Other goals will be set by the Cemetery Advisory Board

STAFFING for FY 2016 ________________________________________________________

(1 FT) Maintenance Worker

Page 73


FY 2014 FY 2015 FY 2015 FY 2016

$259,686 $267,300 $303,276 $267,700

$259,686 $267,300 $303,276 $267,700


FY 2014 FY 2015 FY 2015 FY 2016

$34,445 $290,625 $78,000 $258,000

$34,445 $290,625 $78,000 $258,000

CEMETERY OPERATIONS FUND (03) SUMMARY

REVENUES

Cemetery (740)

TOTAL

EXPENDITURES

Cemetery (740)

TOTAL

Page 74


FY 2014 FY 2015 FY 2015 FY 2016

$400 $2,100 $1,000 $1,000$23,725 $26,500 $26,000 $26,500

$402 $500 $500 $500$0 $100 $0 $100

$169 $0 $50 $0$5,637 $5,000 $3,500 $5,000

$21,026 $26,500 $28,000 $28,000$3,809 $0 $4,140 $0$5,638 $5,600 $5,638 $5,600

$78,734 $80,000 $80,000 $80,000$82,616 $83,000 $83,000 $83,000$37,530 $38,000 $71,448 $38,000

$259,686 $267,300 $303,276 $267,700

REVENUE SUMMARY

DEPARTMENT: Cemetery Revenue (740)FUND: Cemetery Operations (03)


Marker Fee (43032)Interment Fees (43046)Interest - Checking (46041)Interest - CD - Cemetery (46056)Interest - CD - Savings Cemetery Care(46057)Oil & Gas Royalty Interest (47007)Lot Sales (47044)Donations (47048)Farm Lease (47049)

Fund Balance Restricted CarryoverFund Balance Assigned CarryoverFund Balance Unassigned Carryover

TOTAL

Page 75


FY 2014 FY 2015 FY 2015 FY 2016

$15,352 $44,000 $22,000 $47,000

$4,852 $10,000 $9,000 $10,000

$11,241 $10,000 $5,000 $10,000

$3,000 $35,625 $42,000 $0

$0 $191,000 $0 $191,000

$0 $0 $0 $0

$34,445 $290,625 $78,000 $258,000

$0 $10,000 $10,000 $0$0 $25,625 $32,000 $0

$3,000 $0 $0 $0$3,000 $35,625 $42,000 $0

$0 $191,000 $0 $191,000$0 $80,000 $0 $80,000

$0 $83,000 $0 $83,000

$0 $28,000 $0 $28,000

$0 $191,000 $0 $191,000


DEPARTMENT: Cemetery (740)FUND: Cemetery Operations (03)





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)Silver City Improvements (54046)Capital Improvements Projects (54094)TOTAL

DETAIL OF TRANSFERS & RESERVES:General Reserve (56004)

Restricted Funds

Assigned Funds

Unassigned Funds

TOTAL

Page 76

VI. CAPITAL IMPROVEMENT FUND

Page 78

Capital Improvements Fund

All Departments


FUND DESCRIPTION

________________________________________________________

The Capital Improvements Fund is a statutory fund used to keep track of funding and appropriations for

major capital improvements and equipment purchases. In 2011, the City Council adopted a Capital

Improvements Fee that is assessed to all Tuttle utility customers. This fee is the primary, dedicated

funding source for this fund. Many projects are funded through grants. Street, cemetery, and many

utility-system projects are appropriated through their respective, dedicated funds.

Page 79

Current Year Budget Year Current Year Budget YearActual Actual (Est)

FY 2014 FY 2015 FY 2015 FY 2016

$562,327 $580,580 $349,896 $355,000$208,882 $184,000 $184,000 $160,000

$31,534 $35,000 $33,268 $22,000$3,240 $40,000 $38,708 $62,000

$0 $0 $0 $0$92,309 $0 $0 $0

$0 $15,000 $11,916 $0$10,784 $311,000 $33,144 $301,000

$0 $0 $0 $0$0 $140,000 $140,000 $0

$32,163 $49,600 $49,563 $67,500$43,875 $70,200 $63,975 $84,000$99,333 $36,100 $54,732 $69,000

$1,084,447 $1,461,480 $959,200 $1,120,500

Current Year Budget Year Current Year Budget YearActual Actual (Est)

FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0$33,450 $329,000 $27,000 $160,000$95,062 $93,700 $77,664 $22,000

$5,777 $83,000 $96,682 $82,000$43,396 $44,000 $43,396 $44,000$92,309 $20,000 $18,165 $0

$0 $15,000 $11,916 $0$103,020 $424,000 $49,218 $434,000

$7,759 $6,500 $6,456 $0$0 $140,000 $140,000 $0$0 $49,600 $0 $50,000$0 $70,200 $0 $70,200

$98,026 $176,100 $0 $209,000

$478,798 $1,451,100 $470,496 $1,071,200

CAPTIAL IMPROVEMENT FUND (07) SUMMARY

REVENUE

General Operations (140)General Government (141)Law Enforcement (243)Fire (245)911 Dispatch (249)Emergency Management (257)Library (326)Parks & Recreation (344)Animal Welfare (458)Emergency Medical Services (642)Natural Gas (851)Water (852)Sanitary Sewer (853)

TOTAL

EXPENDITURE

General Operations (140)General Government (141)Law Enforcement (243)Fire (245)911 Dispatch (249)Emergency Management (257)Library (326)Parks & Recreation (344)Animal Welfare (458)Emergency Medical Services (642)Natural Gas (851)Water (852)Sanitary Sewer (853)

TOTAL

Page 80


FY 2014 FY 2015 FY 2015 FY 2016

$2,500 $0 $0 $0$198,601 $203,600 $204,200 $205,000

$80,000 $102,000 $0 $0$0 $82,000 $82,000 $0

$281,227 $192,980 $63,696 $150,000

$562,327 $580,580 $349,896 $355,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0


DEPARTMENT: General Operations (140)FUND: Capital Improvements (07)


City Hall Building (42017)Capital Improvement Fee (43080)Transfer in from GF (48054)Transfer in from TPWA (48071)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF TRANSFERS & RESERVES:General Reserve (56004)TOTAL

Page 81


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0$21,053 $0 $0 $0

$21,053 $0 $0 $0

$187,829 $184,000 $184,000 $160,000

$208,882 $184,000 $184,000 $160,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $5,000 $0 $0

$0 $0 $0 $0

$33,450 $184,000 $27,000 $160,000

$0 $140,000 $0 $0

$0 $0 $0 $0

$33,450 $329,000 $27,000 $160,000

$7,766 $184,000 $27,000 $160,000$25,684 $0 $0 $0$33,450 $184,000 $27,000 $160,000

$0 $0 $0 $0$0 $140,000 $0 $0$0 $140,000 $0 $0


DEPARTMENT: General Government (141)FUND: Capital Improvements (07)

REVENUE

City Hall Building (42017)Energy Grant (42018)

Energy Grant for Library Building


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:New City Hall & Storm Shelter (54030)Energy Grant Expenses (54087)TOTAL

DETAIL OF TRANSFERS & RESERVES:Transfer to Street & Alley (New)Transfer to TPWA (56050)TOTAL

Page 82


FY 2014 FY 2015 FY 2015 FY 2016

$20,975 $10,000 $15,000 $10,000

$10,559 $25,000 $18,268 $12,000

$31,534 $35,000 $33,268 $22,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$81,796 $70,000 $55,693 $0

$13,267 $23,700 $21,971 $22,000

$0 $0 $0 $0

$95,062 $93,700 $77,664 $22,000

$78,741 $70,000 $47,698 $0$3,055 $0 $0 $0

$3,055 $0 $0 $0

$0 $0 $0 $0

$0 $0 $7,995 $0$0 $0 $7,995 $0

$0 $0 $0 $0

$81,796 $70,000 $55,693 $0

$13,267 $23,700 $21,971 $22,000$13,267 $23,700 $21,971 $22,000


DEPARTMENT: Law Enforcement (243)FUND: Capital Improvements (07)

REVENUE

Impound Fee (47079)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Vehicle Purchases (54031)Buildings (54011)

Storm Shelter

NVR Camera System

Equipment Purchases (54032)Vehicle Equipment

Lidar and "Your Speed" Signs

TOTAL

DETAIL OF TRANSFERS & RESERVES:Impound Fee Reserve (56009)TOTAL

Page 83


FY 2014 FY 2015 FY 2015 FY 2016

$0 $40,000 $26,000 $62,000$3,240 $0 $12,708 $0

$3,240 $0 $12,708 $0

$3,240 $40,000 $38,708 $62,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$5,777 $0 $15,160 $0

$0 $0 $0 $0

$0 $83,000 $81,522 $82,000

$5,777 $83,000 $96,682 $82,000

$0 $0 $0 $0$5,777 $0 $15,160 $0

$5,777 $0 $15,160 $0

$5,777 $0 $15,160 $0

$0 $83,000 $81,522 $82,000

$0 $83,000 $81,522 $82,000


DEPARTMENT: Fire (245)FUND: Capital Improvements (07)

REVENUE

Grady County Fire Tax (41001)Grant Revenue (42018)

Operational Grant

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)Grant Expenditures (54092)

Fire Grant

TOTAL


Four Fire Truck Lease-Purchase

TOTAL

Page 84


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$43,396 $44,000 $43,396 $44,000

$43,396 $44,000 $43,396 $44,000

$0 $0 $0 $0$0 $0 $0 $0

$43,396 $44,000 $43,396 $44,000

$43,396 $44,000 $43,396 $44,000


DEPARTMENT: 911 Dispatch (249)FUND: Capital Improvements (07)

REVENUE

Loan Proceeds (47059)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)TOTAL


2012 Radio Equipment

TOTAL

Page 85


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0$92,309 $0 $0 $0

$92,309 $0 $0 $0


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$92,309 $20,000 $18,165 $0

$0 $0 $0 $0

$0 $0 $0 $0

$92,309 $20,000 $18,165 $0

$0 $20,000 $18,165 $0$0 $20,000 $18,165 $0

$92,309 $0 $0 $0$92,309 $20,000 $18,165 $0


DEPARTMENT: Emergency Management (257)FUND: Capital Improvements (07)

REVENUE

Donations (47048)Shelter Rebate Grant (42018)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)

Storm Sirens

Shelter Grant Expenses (54092)TOTAL

Page 86


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $15,000 $11,916 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $15,000 $11,916 $0

$0 $0 $0 $0$0 $0 $0 $0


DEPARTMENT: Library (326)FUND: Capital Improvements (07)





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Buildings (54011)TOTAL

Page 87


FY 2014 FY 2015 FY 2015 FY 2016

$10,784 $151,000 $33,144 $141,000$10,784 $10,000 $33,144 $0

$0 $141,000 $0 $141,000

$0 $160,000 $0 $160,000$0 $0 $0 $0

$10,784 $311,000 $33,144 $301,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$3,030 $0 $0 $0

$0 $0 $0 $0

$91,222 $415,000 $40,450 $425,000

$0 $0 $0 $0

$8,768 $9,000 $8,768 $9,000

$103,020 $424,000 $49,218 $434,000

$91,222 $155,000 $0 $0$91,222 $0 $0 $0

$0 $155,000 $0 $0

$0 $260,000 $9,950 $0$0 $0 $0 $0

$0 $250,000 $0 $0

$0 $10,000 $9,950 $0

$0 $0 $30,500 $425,000$0 $0 $30,500 $0

$0 $0 $0 $160,000

$0 $0 $0 $265,000

$91,222 $415,000 $40,450 $425,000


DEPARTMENT: Parks & Recreation (344)FUND: Capital Improvements (07)

REVENUE

Water & Land Conservation Grant (42019)2011 Ballfield Light Grant

2013 LWCF

Regional Trail Program Grant (42018)Donations (47048)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)

Ball Field Lighting Phase II

Trails Grant Expenses

Other Capital Purchases (54091)Sod for Soccer Fields

LWCF 13

Lumber Building Improvements

Grant Expenditures (54092)Ball Field Lighting Phase II

Trails Grant Expenses

LWCF 13 - Soccer Fields

TOTAL

Page 88

$0 $0 $0 $0$0 $0 $0 $0

$8,768 $9,000 $8,768 $9,000$8,768 $9,000 $8,768 $9,000

$8,768 $9,000 $8,768 $9,000

DETAIL OF TRANSFERS & RESERVES:Grant Match Reserve (56005)TOTAL


Lease-purchase of Ball Field Lighting Phase I

TOTAL

Page 89


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$7,759 $6,500 $6,456 $0

$7,759 $6,500 $6,456 $0

$7,759 $6,500 $6,456 $0

$7,759 $6,500 $6,456 $0


DEPARTMENT: Animal Welfare (458)FUND: Capital Improvements (07)

REVENUE

Donations (47048)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL


2010 Lease-purchase of animal welfare truck

TOTAL

Page 90


FY 2014 FY 2015 FY 2015 FY 2016

$0 $140,000 $140,000 [1] $0

$0 $140,000 $140,000 $0


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $140,000 $140,000 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $140,000 $140,000 $0

$0 $140,000 $120,000 $0$0 $0 $20,000 $0$0 $140,000 $140,000 $0


DEPARTMENT: Emergency Medical Services (642)FUND: Capital Improvements (07)

REVENUE

522 Revenues (42033)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Vehicle Purchases (54031)Equipment Purchases (54032)TOTAL

Page 91


FY 2014 FY 2015 FY 2015 FY 2016

$17,500 $17,500 $17,400 $17,500

$14,663 $32,100 $32,163 $50,000

$32,163 $49,600 $49,563 $67,500


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $49,600 $0 $50,000

$0 $0 $0 $0

$0 $49,600 $0 $50,000

$0 $49,600 $0 $50,000Gas LineTrailer $0 $6,000 $0 $0

Reserve $0 $43,600 $0 $50,000

$0 $49,600 $0 $50,000


DEPARTMENT: Gas (851)FUND: Capital Improvements (07)

REVENUE

Impact Fee - Gas (47054)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF TRANSFERS & RESERVES:Impact Fee Reserve - Gas (56012)

TOTAL

Page 92


FY 2014 FY 2015 FY 2015 FY 2016

$21,300 $25,200 $20,100 $20,000

$22,575 $45,000 $43,875 $64,000

$43,875 $70,200 $63,975 $84,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $70,200 $0 $70,200

$0 $0 $0 $0

$0 $70,200 $0 $70,200

$0 $70,200 $0 $70,200$0 $70,200 $0 $70,200


DEPARTMENT: Water (852)FUND: Capital Improvements (07)

REVENUE

Impact Fee - Water (47054)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF TRANSFERS & RESERVES:Impact Fee Reserve - Water (56012)TOTAL

Page 93


FY 2014 FY 2015 FY 2015 FY 2016

$78,420 $0 $0 $0

$13,806 $15,000 $33,819 $15,000

$7,107 $21,100 $20,913 $54,000

$99,333 $36,100 $54,732 $69,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$98,026 $0 $0 $0

$0 $176,100 $0 $209,000

$0 $0 $0 $0

$98,026 $176,100 $0 $209,000

$98,026 $0 $0 $0$98,026 $0 $0 $0

$98,026 $0 $0 $0

$0 $36,100 $0 $69,000$0 $140,000 $0 $140,000$0 $176,100 $0 $209,000


DEPARTMENT: Sewer (853)FUND: Capital Improvements (07)

REVENUE

CDBG Grant Revenue (42018)

Impact Fee - Sewer (47054)


TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:CDBG Expenditures (42018)

SW 4th St Sewer Rehab

TOTAL

DETAIL OF TRANSFERS & RESERVES:Impact Fee Reserve - Sewer (56012)Transfer to TPWA (56050)TOTAL

Page 94

VII. TUTTLE PUBLIC WORKSAUTHORITY FUND

Page 96


FY 2014 FY 2015 FY 2015 FY 2016

$749,538 $518,600 $872,480 $766,000$1,157,672 $1,108,500 $1,041,800 $1,107,000

$823,243 $833,000 $1,246,737 $1,015,000$273,695 $194,500 $258,500 $323,000$718,095 $742,000 $746,000 $819,000

$0 $0 $0 $0

$3,722,243 $3,396,600 $4,165,517 $4,030,000


FY 2014 FY 2015 FY 2015 FY 2016

$524,300 $911,700 $677,185 $1,164,000$937,229 $858,150 $758,695 $822,000$935,469 $749,880 $939,700 $763,300$960,119 $215,000 $342,700 $506,000$348,595 $411,000 $398,000 $420,000

$88,039 $114,500 $105,500 $176,000$152,631 $172,500 $151,300 $177,000

$3,946,382 $3,432,730 $3,373,080 $4,028,300

TUTTLE PUBLIC WORKS AUTHORITY FUND (01) SUMMARY

REVENUE

General Operations (140)Gas (851)Water (852)Sewer (853)Sanitation (854)TPWA Administration (855)

TOTAL

EXPENDITURE

General Government (141)Gas (851)Water (852)Sewer (853)Sanitation (854)TPWA Administration (855)Billing (856)

TOTAL

Page 97

General Operations Department



The General Operations Department is the typical home for the general revenue sources of the TPWA.

This includes penalty and reconnection fees.

Page 98


FY 2014 FY 2015 FY 2015 FY 2016

$23,814 $25,000 $25,000 $25,000$19,500 $20,000 $25,000 $25,000

$5 $0 $200 $0$279 $0 $100 $0

$5,000 $6,000 $6,000 $6,000$940 $0 $23,997 $0

$0 $140,000 $0 $140,000

$700,000 $327,600 $792,183 $570,000

$749,538 $518,600 $872,480 $766,000

DEPARTMENT REVENUE SUMMARY

DEPARTMENT: General Operations (140)FUND: TPWA (50)


Penalty Charges (43030)Reconnect Fees (43031)Interest - Checking (46041)Interest - Cert of Deposits (46042)Rent & Leases (47021)Miscellaneous Revenue (47051)Transfer from CI Fund (49022)


TOTAL REVENUE

Page 99

General Government Department



________________________________________________________

The General Government Department is the typical home general and non-department-specific

expenditures. This includes, but is not limited to, the general reserves for the TPWA Fund, legal

expenses, auditing expenses, liability insurance premiums, and inter-fund transfers.

Page 100


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$1,778 $10,000 $2,500 $10,000

$154,737 $160,000 $200,000 $200,000

$440 $5,000 $0 $5,000

$200,000 $551,000 $257,000 $735,000

$167,345 $185,700 $217,685 $214,000

$524,300 $911,700 $677,185 $1,164,000

$200,000 $319,000 $175,000 $235,000$0 $70,000 $0 $70,000$0 $10,000 $0 $10,000$0 $20,000 $0 $20,000$0 $50,000 $0 $50,000$0 $82,000 $82,000 $0$0 $0 $0 $250,000$0 $0 $0 $100,000

$200,000 $551,000 $257,000 $735,000

$167,345 $185,700 $217,685 $214,000$118,445 $185,700 $185,700 $182,000

$42,400 $0 $0 $0

$0 $0 $26,985 $27,000

$6,500 $0 $5,000 $5,000

$167,345 $185,700 $217,685 $214,000


DEPARTMENT: General Government (141)FUND: TPWA (50)





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF TRANSFERS & RESERVES:Transfer to General Fund (56001)General Reserve (56004)Grant Match Reserve (56005)Insurance Premium Reserve (56008)Severence/Vac Buyback Reserve (56010)Transfer to CIF (56020)Transfer to TDA (NEW)Transfer to Street Fund (New)TOTAL


2010 City Hall Note

Jeffries 40-Acres Purchase Agreement

Tuttle Lumber Store Purchase Note

BOK Trustee Fee

TOTAL

Page 101

Natural Gas Department



________________________________________________________

The Natural Gas Department is responsible for the operation of the City's natural gas system which

includes two border stations where gas is purchased, a regulator station, and the distribution system. It

maintains compliance with the Oklahoma Corporation Commission and US Department of Transportation

regulations through proper operation, data collection and reporting. Natural gas is purchased from

Constellation Energy.

GOALS

________________________________________________________

1. Develop and implement a schedule to replace steel mains.

2. Install 50 automated meters.

3. Develop a plan to increase gas supply to meet future demands.

STAFFING for FY 2016 ________________________________________________________

(1 FT) Utility Superintendent

(2 FT) Maintenance Workers

Page 102


FY 2014 FY 2015 FY 2015 FY 2016

$1,094,808 $1,060,500 $970,000 $1,059,000$47,711 $39,000 $47,500 $39,000

$0 $0 $0 $0$7,300 $7,000 $22,500 $7,000$2,031 $2,000 $1,800 $2,000$5,822 $0 $0 $0

$1,157,672 $1,108,500 $1,041,800 $1,107,000


FY 2014 FY 2015 FY 2015 FY 2016

$142,094 $160,000 $150,000 $163,000

$706,890 $634,050 $506,000 $600,000

$17,436 $31,000 $23,000 $30,000

$46,809 $9,100 $55,695 $5,000

$0 $0 $0 $0

$24,000 $24,000 $24,000 $24,000

$937,229 $858,150 $758,695 $822,000

$0 $0 $3,700 $0Heavy Eq $0 $4,100 $4,200 $0

$41,809 $0 $47,795 $0$5,000 $5,000 $0 $5,000

$46,809 $9,100 $55,695 $5,000

$24,000 $24,000 $24,000 $24,000

$24,000 $24,000 $24,000 $24,000


DEPARTMENT: Gas (851)FUND: TPWA (50)

REVENUE

Utility Sales (43028)Tap Fees (43029)Reconnect Fees (43031)Initiation Fees (43060)Interest - Checking (46041)Miscellaneous Revenue (47051)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

DETAIL OF CAPITAL OUTLAY:Tool Purchases (54033)

Capital Outlay (54052)New Taps & Service Lines (54053)TOTAL


ODOT Gas Line Relocation 1993

TOTAL

Page 103

Water Department



________________________________________________________

The Water Department is responsible for operation of the City's water system which includes wells, a

collection system, a treatment plant, water storage facilities and distribution system. It is also responsible

for maintaining compliance with the Oklahoma Department of Environmental Quality (ODEQ) regulations

through proper operation, data collection and reporting.

GOALS

________________________________________________________

1. Install 50 automated meters.

2. Connect the Springwood Acres water system to the TPWA water system.

STAFFING for FY 2016 ________________________________________________________

(1 FT) Utility Superintendent

(2 FT) Maintenance Workers

Page 104


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $99,037 $0$0 $0 $180,000 $0

$780,913 $800,000 $850,000 $982,000$24,700 $22,000 $23,800 $22,000

$9,900 $9,000 $26,100 $9,000$1,994 $2,000 $1,800 $2,000$5,737 $0 $66,000 $0

$823,243 $833,000 $1,246,737 $1,015,000


FY 2014 FY 2015 FY 2015 FY 2016

$149,939 $159,000 $168,000 $172,000

$81,323 $104,080 $100,000 $94,000

$95,817 $142,000 $230,000 $140,000

$295,128 $38,500 $135,400 $9,000

$0 $0 $0 $0

$313,261 $306,300 $306,300 $348,300

$935,469 $749,880 $939,700 $763,300

$134,160 $0 $99,500 $0$11,622 $0 $0 $0

$122,538$0 $0 $99,500 $0$0 $0 $0 $0

$4,250 $30,000 $11,500 $0$1,625 $2,000 $1,400 $2,000

$300 $1,500 $0 $2,000$24,864 $0 $23,000 $0

$0 $0 $0 $0$124,696 $0 $0 $0

$103,240 $0 $0 $0

$21,456 $0 $0 $0

$4,866 $5,000 $0 $5,000$368 $0 $0 $0

$295,128 $38,500 $135,400 $9,000

$313,261 $306,300 $306,300 $348,300$0 $0 $0 $0

$307,532 $300,000 $300,000 $299,000

$0 $0 $0 $26,000

$0 $0 $0 $17,000

$0 $0 $0 $0$5,729 $6,300 $6,300 $6,300

$313,261 $306,300 $306,300 $348,300


DEPARTMENT: Water (852)FUND: TPWA (50)

REVENUE

Water Grant Revenue General (42001)Contract Sales & Revenue (43001)Utility Sales (43028)Tap Fees (43029)Initiation Fees (43060)Interest - Checking (46041)Miscellaneous Revenue (47051)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

DETAIL OF CAPITAL OUTLAY:Water Line Extension (54029)

E SCR Water Line ExtS Morgan Rd Water ExtMeyers Dr Water ExtOther

Vehicle Purchases (54031)Equipment Purchases (54032)Tool Purchases (54033)Project Engineering & Design (54034)Heavy Equipment Purchases (54035)Capital Outlay (54052)

Cimarrron Rd Water Line Replacement

Other

New Taps & Service Lines (54053)Water Well Construction & Rehab (54099)TOTAL


2008 OWRB Note

2013 SSB Water Note

2015 OWRB AMR Water Note

2015 Truck Lease-Purchase

1998 Water Sewer Gas Note1998 Jason White Water Tower Note

TOTAL

Page 105

Sewer Department



________________________________________________________

The Sewer Department is responsible for operation of the City's sanitary sewer system which includes a

collection system and treatment facility. It maintains compliance with the Oklahoma Department of

Environmental Quality regulations through proper operation, data collection and reporting.

GOALS

________________________________________________________

1. Development of a schedule to replace deteriorated mains.

Page 106


FY 2014 FY 2015 FY 2015 FY 2016

$81,579 $0 $0 $0$0 $0 $30,000 $45,000

$184,793 $189,500 $193,000 $273,000$3,974 $3,000 $18,000 $3,000$3,349 $2,000 $17,500 $2,000

$273,695 $194,500 $258,500 $323,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$1,306 $5,000 $1,500 $5,000

$28,943 $35,000 $28,000 $35,000

$755,936 $5,000 $143,200 $5,000

$0 $0 $0 $0

$173,934 $170,000 $170,000 $461,000

$960,119 $215,000 $342,700 $506,000

$0 $2,500 $0 $2,500$0 $1,000 $0 $1,000

$5,645 $1,500 $3,200 $1,500$0 $0 $0 $0$0 $0 $0 $0

$10,000 $0 $0 $0$10,000 $0 $0 $0

$740,291 $0 $140,000 $0$494,819 $0 $0 $0

$134,299 $0 $0 $0

$110,000 $0 $0 $0

$1,173 $0 $140,000 $0

$755,936 $5,000 $143,200 $5,000


DEPARTMENT: Sewer (853)FUND: TPWA (50)

REVENUE

Sewer Grant (42018)Contract Sales & Revenue (43001)Utility Sales (43028)Tap Fees (43029)Initiation Fees (43060)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

DETAIL OF CAPITAL OUTLAY:Equipment Purchases (54032)Tool Purchases (54033)Project Engineering & Design (54034)Heavy Equipment Purchases (54035)Real Estate Purchases (54044)Capital Outlay (54052)

Pump replacement at Lift Station #1

Capital Outlay Sewer Loan (54098)Forced Main Project

CDBG 12

Cimarron Rd Sewer Replacement

Sewer Phase 3

TOTAL

Page 107

$173,934 $170,000 $170,000 $166,000

$0 $0 $0 $295,000

$173,934 $170,000 $170,000 $461,000


2011 Sewer Note

2015 Sewer Note

TOTAL

Page 108

Sanitation Department



The Tuttle Public Works Authority contracts with Allied Waste to pick up and dispose of sanitary trash.

Curbside pickup for residential customers is once a week.

GOALS ________________________________________________________

1. Development a plan for providing recycling opportunities for residential sanitation customers.

Page 109


FY 2014 FY 2015 FY 2015 FY 2016

$718,095 $742,000 $746,000 $819,000

$718,095 $742,000 $746,000 $819,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$348,595 $396,000 $398,000 $420,000

$0 $15,000 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$348,595 $411,000 $398,000 $420,000

$0 $15,000 $0 $15,000$0 $15,000 $0 $15,000


DEPARTMENT: Sanitation (854)FUND: TPWA (50)

REVENUE

Utility Sales (43028)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

DETAIL OF CAPITAL OUTLAY:Buildings (54011)TOTAL

Page 110

Public Works

Administration Department



________________________________________________________

The Tuttle Public Works Department is primarily responsible for the operation, maintenance and repair of

the city owned utilities, streets and properties. It has a Director and is comprised of the Water, Sewer,

Gas, Streets, Parks, and Cemetery departments along with responsibility for construction projects

pertaining to those areas.

GOALS

________________________________________________________

1. Develop and implement a software system for maintenance, repair, and asset tracking.

2. Improve training and employee certification in respective departments.

3. Improve utilization and organization of the Public Works storage and operating facilities.

STAFFING for FY 2016 ________________________________________________________

(1 FT) Public Works Director

(1 FT) Line Locater

Page 111


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0


FY 2014 FY 2015 FY 2015 FY 2016

$74,772 $95,000 $91,000 $145,000

$4,229 $5,000 $3,500 $15,000

$9,038 $14,500 $11,000 $16,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$88,039 $114,500 $105,500 $176,000


DEPARTMENT: TPWA Administration (855)FUND: TPWA (50)

REVENUE

Cash Short-Long (47071)

TOTAL REVENUE





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

Page 112

Billing Department



________________________________________________________

TPWA Billing is comprised of several customer service divisions:

• Financial Services – Utility statement production, reconciliation of financial transactions, and complete

service order process;

• Contractual Services – Establishes new service, maintains customer contracts, initiate active and

inactive collections;

• Customer Services – Taking customer calls and posting incoming payment transactions;

• Meter Services – Monthly input of readings of all gas and water meters.

Our mission is to offer each citizen exceptional Customer Services.

GOALS

________________________________________________________

1. Enhance our customer communications in all 4 service areas.

2. Cross train employees to ensure productivity continues in times of transition.

3. Monitor customer satisfaction through a survey.

STAFFING FY 2016 ________________________________________________________

(3 FT) Clerks

Page 113


FY 2014 FY 2015 FY 2015 FY 2016

$136,320 $145,500 $135,000 $150,000

$1,285 $1,000 $300 $1,000

$15,025 $26,000 $16,000 $26,000

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$152,631 $172,500 $151,300 $177,000


DEPARTMENT: Billing (856)FUND: TPWA (50)





Capital Outlay (54)


Debt Service (57)

TOTAL EXPENDITURE

Page 114

VIII. SPRINGWOOD ACRES WATERSYSTEM FUND

(GRADY TUTTLE WATER)

Page 116

Springwood Acres Water Fund Springwood Acres Water

Department



________________________________________________________

The Springwood Acres Water Department was gifted to the City of Tuttle in 2011. This water system is

under the direct control of the City Council, versus the TPWA which is under the direction of the TPWA

Board of Trustees. Springwood Acres Water System has its own fee structure, and is permitted

separately with the Oklahoma Water Resources Board and the Oklahoma Department of Environmental

Quality. It is the intent of the City of Tuttle to formally merge this system with the TPWA. Until then, the

City is required to account for the revenues and expenditures separately.

GOALS

________________________________________________________

1. Merge the Springwood Acres Water System with the TPWA.

Page 117

Prior Budget Year Current Year Budget YearActual Actual (EST)

FY 2014 FY 2015 FY 2015 FY 2016

$44,466 $42,200 $49,751 $72,200

$44,466 $42,200 $49,751 $72,200


FY 2014 FY 2015 FY 2015 FY 2016

$19,840 $42,400 $2,073 $72,200

$19,840 $42,400 $2,073 $72,200

SPRINGWOOD ACRES FUND (55) SUMMARY

REVENUES

Water (852)

TOTAL

EXPENDITURES

Water (852)

TOTAL

Page 118


FY 2014 FY 2015 FY 2015 FY 2016

$128 $200 $125 $200$24,608 $22,000 $25,000 $25,000

$19,730 $20,000 $24,626 $47,000

$44,466 $42,200 $49,751 $72,200

REVENUE SUMMARY

DEPARTMENT: Water (852)FUND: Springwood Acres (55)


Penalty Chanrges (43030)Water Sales (43028)


TOTAL

Page 119


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$18,907 $20,200 $2,073 $3,000

$933 $0 $0 $35,000

$0 $22,200 $0 $34,200

$0 $0 $0 $0

$19,840 $42,400 $2,073 $72,200

$0 $0 $0 $5,000$0 $0 $0 $5,000

$0 $0 $0 $0$0 $0 $0 $5,000

$933 $0 $0 $0$0 $0 $0 $25,000$0 $0 $0 $0

$933 $0 $0 $35,000

$0 $22,200 $0 $34,200$0 $22,200 $0 $34,200


DEPARTMENT: Water (852)FUND: Springwood Acres (55)





Capital Outlay (54)


Debt Service (57)

TOTAL

DETAIL OF CAPITAL OUTLAY:Water Line Extension (54029)

Connection to SH-37

Equipment Purchases (54032)Project Engineering & Design (54034)Other Capital Projects (54055)Water Well Construction & Rehab (54099)Capital Improvements Projects (54094)TOTAL


Page 120

IX. TUTTLE DEVELOPMENTAUTHORITY FUND

Page 122


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $250,000

$0 $0 $0 $250,000


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $250,000

$0 $0 $0 $250,000

TUTTLE DEVELOPMENT AUTHORITY FUND (NEW) SUMMARY

REVENUES

Broadband Department (NEW)

TOTAL

EXPENDITURES

Broadband Department (NEW)

TOTAL

Page 123


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $250,000

$0 $0 $0 $0

$0 $0 $0 $250,000

REVENUE SUMMARY

DEPARTMENT: Broadband Department (NEW)FUND: Tuttle Development Authority (NEW)


Transfer In from TPWA (New)


TOTAL

Page 124


FY 2014 FY 2015 FY 2015 FY 2016

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $250,000

$0 $0 $0 $0

$0 $0 $0 $250,000

$0 $0 $0 $250,000$0 $0 $0 $250,000


DEPARTMENT: Broadband Department (NEW)FUND: Tuttle Development Authority (TDA)





Capital Outlay (54)


Debt Service (57)

TOTAL


Page 125

budget book 2016

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