budget at a glance - bccu2.org · “evidence based funding model” (ebm). ......

Budget At A Glance

Fiscal Year 2018 As of 10‐16‐2017

BOND COUNTY COMMUNITY UNIT NO. 2

1008 North Hena Street Greenville, Illinois 62246

WWW.BCCU2.ORG

Table of Contents

Bond County Community Unit No. 2

Introduc on and Purpose ………………………………………………………………….. 3

Mission Statement, Vision, Strategic Goals ……………………………….……….. 4

Mission Statement, Vision, Strategic Goals (con nued) ..………….……….. 5

Mission Statement, Vision, Strategic Goals (con nued) ..………….……….. 6

Board of Educa on Members..……………………………………………………………. 7

School District Demographics ……………………………………………………………. 8

Student Demographics ………………………………………………………………………. 9

Budget Summary ………………………………………………………..…………….……….. 10

FY17 Budgeted Revenue ……………………………………………………….……………. 11

EAV/Tax Extensions ...……………………………………………………………….……….. 12

Major Sources of Revenue………………………………………………………………….. 13

GSA/ADA History …………….……………………..………………………………………….. 14

History of Total Revenue ……………………………………………………………………. 15

EAV History ………………………………………………………………………….…………….. 16

Tax Rate History …………………………………………………………………………………. 17

FY16 Expenditures ……………………………………………………………………………… 18

FY17 Budget Summary vs Previous Years …………………………………………… 19

Fall 2017 Financial Projec ons ….……………………………………………………….. 20

Fall 2016 Financial Projec ons ….……………………………………………………….. 21

Fall 2015 Financial Projec ons …………………….…………………………………….. 22

Sources ………………………………………………………………………………………………. 23

Appendices:

Message from State Superintendent on new funding formula

Addi onal informa on regarding SB1947

Introduc on and Purpose


From Bond County Community Unit No. 2 to our Community

The landscape of educa onal funding in Illinois has drama cally changed since our last publica on of the Budget

at a Glance. In August 2017, the Illinois General Assembly passed historic legisla on, changing the way our public

schools are funded. The law, known as Senate Bill 1947, changes the General State Aid (GSA) formula to an

“Evidence Based Funding Model” (EBM).

The passage of the law was difficult as are most things in Illinois poli cs. For the first me in recent history, our

State failed to make General State Aid payments to schools. The poli cal gridlock caused stress for families and

communi es as many districts (ourselves included) began to calculate how long we could keep our doors open,

should the poli cal standoff con nue. Truly, our fear of a “doomsday scenario” was happening. It is important

to recognize that during the stalemate, we were forced to exercise short term borrowing op ons to keep the

district opera ng. We did this because our fund balances were depleted due to deficit spending during the “Pro‐

ra on” years. Throughout the years 2012‐2017, the State of Illinois systema cally decreased funding for schools

either through “Pro‐ra ng” GSA or simply not making “mandated categorical” payments. During that

me, BCCU#2 took many steps to reduce expenses and do more with less, while s ll providing a high quality

educa on to the students of Bond County. As a result, we strongly advocated for a more fair and equitable

funding system.

Our district is not out of the woods, financially, but we are in a be er place than we were a year ago. We hope

the days of decreased funding are behind us. We will work to return fund balances to the district while providing

a world class educa on for our students. A er all, that is what we are here for. For the first me in our State’s

history, we have a school funding formula that looks at the educa on of our children as an investment, not a

budgetary burden. An investment in the future of our children makes our communi es, State, and Na on

stronger.

As always, our goal is to provide transparency and opportuni es for collec ve input throughout the budge ng

process. Please do not hesitate to call our office with ques ons or comments about the informa on provided

here.

Wes Olson Dena Petroline Superintendent of Schools Business Manager

Mission Statement/Vision/Strategic Plan

Beginning in September of 2015, Bond County CUSD #2 embarked on a journey to review and renew

its mission, vision, core values, and district goals with the help of the Illinois Associa on of School

Boards and community members from all over our county. Over 50 community members helped

provide input into what would become the district’s new strategic plan. The resul ng plan is found

on this and the following 2 pages.


I. Board of Educa on Core Values and Beliefs (We believe……)

Our first step was to iden fy the core or underlying Values and Beliefs. These should be statements that tell us why we want to make this journey.

Regarding Students and Learning, we believe…

All students should have a safe learning environment.

Success depends on a posi ve learning culture.

All students should be valued, accountable, challenged and focused on excellence.

Learning should be engaging, appropriate, and differen ated.

Curriculum must be able to meet a variety of needs.

Student engagement in their own learning is a primary factor in student success

Students should have the resources and equal opportuni es to develop the necessary life skills for post graduate success.

Regarding Teachers and the Teaching Process, we believe…

Teachers should be compassionate and caring role models.

Teachers must set standards and goals for themselves and students.

Teachers must feel valued and supported with the necessary resources for success.

Quality of teaching is the single most important factor to educa onal success in the classroom.

Successful teachers must have the ability and resources to provide differen ated learning throughout the classroom.

Successful teaching is collabora on between staff, parents, administrators, and the community.

Teachers should have a voice in the decision making process.

With respect to the District/Community Responsibility to each other, we believe…

The Board has a responsibility to the community to provide respec ul, honest communica on and to be inclusive of all stakeholders.

The Community has a responsibility to the district to provide respec ul feedback and support the district’s educa onal efforts.

The district must be good stewards of the community’s financial resources and the community must provide the financial resources for their educa onal aspira ons.

Successful public educa on is a partnership between stakeholders: the district, parents, families, and community organiza ons, to produce educated produc ve ci zens.

The district should be a reflec on of the culture of the community

Parent and family involvement is a primary factor in students’ engagement in their own learning.

All communi es in the district should have equal representa on and access to opportunity, the district is one community.


2016‐2017 Bond County CUSD #2 District Goals

Focus Area – Teaching and Learning

Goal 1: The district will provide ver cally and horizontally aligned curriculum and programs that promote meaningful educa onal opportuni es to prepare our students for becoming produc ve ci zens.

Objec ve 1.1: Establish academic and voca onal/technical programs, with real life applica on, that promote community involvement and enable students to be successful a er gradua on

Objec ve 1.2: Promote high expecta ons and provide the appropriate supports for all students in order to maximize each student’s achievement.

Objec ve 1.3: Curriculum and programs will be ver cally and horizontally aligned with exit criteria and assessment parameters clearly ar culated for each level.

Focus Area – Climate and Culture

Goal 2: The District will establish a culture of con nuous improvement focused on excellence, high expecta ons, honesty, collabora on and celebra on of success.

Objec ve 2.1: Establish a district‐wide professional development plan that addresses current and future needs of the district

Objec ve 2.2: Establish a district wide system of accountability, assessing progress towards district goals

Objec ve 2.3: Ensure a posi ve culture in which all individuals are accepted, valued and treated with respect.

Focus Area – Finance and Opera ons

Goal 3: The District will maximize financial resources to achieve academic excellence at all levels, while maintaining fiscal responsibility.

Objec ve 3.1: Develop a budget that accurately reflects our expected revenues and expenditures using the most current data available.

Objec ve 3.2: Seek alternate funding avenues to supplement revenues.

Objec ve 3.3: Develop sound and efficient financial prac ces.


Focus Area – Facili es

Goal 4: The District will provide quality facili es and transporta on that are safe, conducive to learning and address current and future needs.

Objec ve 4.1: Annually develop a priori zed list of facili es projects that includes a cost analysis for each project.

Objec ve 4.2: Develop and maintain a five‐year facili es plan that would proac vely address district wide maintenance needs.

Objec ve 4.3: Develop a long range (5‐20 year) vision for district facili es.

Objec ve 4.4: Develop a security plan for all facility entry and classrooms.

*This is designed to address obvious needs at Pocahontas and Sorento

Focus Area – Community Rela ons and Parent/Family Involvement

Goal 5: Encourage posi ve dialogue and rela onships with the BCCU#2 communi es

Objec ve 5.1: Iden fy and serve the social and emo onal needs of the community u lizing members of the BCCU#2 communi es and organiza ons.

Objec ve 5.2: Align the curriculum and programs with the values of the BCCU#2 communi es.

Objec ve 5.3: Engage families to support the educa onal process at school and in the home.

Board of Educa on Members

Dr. Edmar Schreiber Board President Nego a ons Commi ee Member IASB Board Representa ve Midstate Special Ed Board Representa ve Serving Since 2013 Current Term Ends April 2021 [email protected]

Dan Sidwell Bldg/Grounds/Trans Commi ee Member Serving Since 2017 Current Term Ends April 2021 [email protected]

Greg Zykan Finance Commi ee Chairman Serving Since 2015 Current Term Ends April 2019 [email protected]

Laura Wall Policy and Curriculum Commi ee Member Academic Founda on Board Representa ve Serving Since 2017 Current Term Ends April 2021 [email protected]

Nate Prater Board Secretary Bldg/Grounds/Trans Commi ee Chairman Nego a ons Commi ee Chairman Insurance Commi ee Board Representa ve Serving Since 2015 Current Term Ends April 2019 [email protected]

Randi Workman Policy and Curriculum Commi ee Chairman Character Educa on Board Representa ve Serving Since 2015 Current Term Ends April 2019 [email protected]

Ashley Driemeyer Finance Commi ee Member Insurance Commi ee Board Representa ve Serving Since 2017 Current Term Ends April 2021


District Demographics

Enrollment (As of September 30, 2017)

Total Students 1697

• Sorento Grade School (K‐8) 143

• Pocahontas Grade School (K‐8) 178

• Greenville Elementary School (ECE‐5) 560

• Greenville Jr. High School (6‐8) 295

• BCCU2 High School (9‐12) 521

Employee Data

• Administrators 9.5

• Administrator to Student Ra o* 236:1

• FTE Teachers* 118

• Teachers with Masters Degree or above* 62.5%

• Teacher Reten on in District* 91.1%

• Average Teacher Salary* 53,354

• Elementary Student to Teacher Ra o* 18:1

• High School Student to Teacher Ra o* 20:1

*Per 2016 ISBE Report Card

Total Square Miles Within District 229.17

Total Acreage Owned 86

Total Square Footage Under Roof 267,027

District Size


Student Demographics

Ethnicity

% of District Students on Free/Reduced Lunches

% of Students With IEPs

Students on Free/Reduced Lunches

by School


Informa on from 2016 State Report Card

White 89.4%

Black 2.9%

Hispanic 2.3%

Asian .7%

20.00%

14.00%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

District State

Informa on from 2016 State Report Card

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

FY11 FY12 FY13 FY14 FY15 FY16 FY17

GJH

HS

GES

POC

SOR

44.10% 45.21% 45.84% 45.74%

51.66%47.86% 49.19%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

FY11 FY12 FY13 FY14 FY15 FY16 FY17

Budget Summary


In light of steadily reduced revenue since 2011, BCCU2 has made every effort to reduce

expenditures while increasing revenue. Below is a short list of some of the cost‐saving measures

enacted:

Opera ng Fund Expenditures

FY13 • Reduc on of six cer fied posi ons

• Elimina on of GES Assistant Principal

• Elimina on of one bus route

• Consolida on of bus stops

FY14 • Elimina on of full‐ me Asst. Superintendent

FY15 • Elimina on of athle c supplies/equipment budgets

• Increased student fees

• Elimina on of part‐ me Unit Office posi on

FY16 • Change in health insurance providers

• Reduc on of six non‐cer fied posi ons

• Increased lunch prices

• Elimina on of capital outlay expenditures

FY17 • Elimina on of teaching posi ons

• Elimina on of Administra on Office clerical posi on

• Elimina on/reduc on of custodial posi ons

• Reduc on of select food service/teaching/counselor/secretarial schedules

• Elimina on of library supply budgets

*Unaudited amounts

FY18 Budgeted Revenue


Public schools have three major sources of funding: federal, state and local. Federal funding

has been rela vely consistent, but is a very small por on of the overall budget for BCCU2. Our

district depends largely on state funding and local tax revenue.

The money BCCU2 receives from local taxes is en rely dependent upon the value of the

property within the district.

Budge ng state revenue this year has been a challenge and is a con nual process due to the

changes in the state law. Our hope is that the state con nues to fund the new formula,

allowing districts to rely less on local property tax revenue.

Bond County EAV Property Tax Base


Farm Commercial Industrial Railroad Minerals Total

Tax Year 2015 EAV 43,180,829 21,555,317 7,071,212 3,162,801 185,395 164,030,233

Residen al

88,874,679

FY17 Tax Extension 4,332,765 2,105,126 1,050,852 344,731 154,191 9,038 7,996,703

Tax Year 2016 EAV 85,689,299 45,114,236 20,885,169 7,305,410 3,355,207 166,468 162,515,789

FY18 Tax Extension 4,235,588 2,229,979 1,032,346 361,103 165,846 8,228 8,033,090

Tax Year 2016/FY18

Major Sources of Revenue


The two largest sources of funding for BCCU2 are the General State Aid (GSA) and local

property taxes. On August 31, 2017, the Evidence‐Based Funding for Student Success

Act, or Public Act 100‐0465PDF Document became law. Five previous grant programs are

combined into a single grant program and distributed as evidence‐based funding. Those

grant programs are General State Aid, Special Educa on – Personnel, Special Educa on –

Funding for Children Requiring Special Educa on Services, Special Educa on – Summer

School and English Learner Educa on. In this new system, districts receive the same

receipts from each of those five programs again in FY 2018 as a hold harmless provision.

Once the calcula on data has been collected and verified, ISBE will publish the addi onal

amounts districts will receive through er funding. Combining all the aforemen oned

appropria ons, ISBE calculates our base funding minimum for FY 18 to be $6,617,249.41.

Any addi onal money we receive from new or “Tier” money would be above that

amount.

FY12 FY13 FY14 FY15 FY16 FY17 FY18 Budget

Local RE Taxes 36.5% 37.3% 39.5% 41.6% 43.0% 40.3% 39.4%

GSA 37.1% 35.4% 34.3% 34.3% 32.5% 30.8% 32.6%

Federal 7.7% 7.3% 8.1% 8.4% 9.2% 7.2% 6.8%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%

45.0%

50.0%

GSA/Loss Limit Funds Received


ADA History (Average Daily A endance)

6,681,036

6,440,985

6,142,051

5,862,269

5,687,713

6,123,684

6,617,249

5,000,000

5,200,000

5,400,000

5,600,000

5,800,000

6,000,000

6,200,000

6,400,000

6,600,000

6,800,000

FY12 FY13 FY14 FY15 FY16 FY17 FY18 Budget*

*Includes $502,456 which was received in previous years as Sp Ed Categoricals

2010‐11FY12

2011‐12FY13

2012‐13FY14

2013‐14FY15

2014‐15FY16

2015‐16FY17

2016‐17FY18

ADA 1,805.77 1,795.50 1,779.02 1,732.77 1,707.41 1,681.05 1,665.39

1,550.00

1,600.00

1,650.00

1,700.00

1,750.00

1,800.00

1,850.00

Total Revenue History


The increase in overall revenue for FY 17 was due primarily to three factors:

1) Pre‐K (KRP‐ Kindergarten Readiness Program) was greatly expanded due to a grant award.

With the addi onal Expansion and Paren ng grants, we were able to increase services for

families with students ages 0‐5.

2) Facility Sales Tax‐ FY 17 was first year of receiving facility sales tax revenue of

approximately $600,000 annually.

3) The State fully funding GSA

FY 18 shows an addi onal revenue increase due to the factors men oned above as well as FY17

“categorical” payments that were received a er the start of the current fiscal year. It is likely the

district will receive addi onal “Tier” money as a result of the new school funding formula. ISBE

should have the calcula ons ready around December of 2017.

18,009,05018,171,130

17,886,996

17,103,023

17,698,234

19,909,958

20,309,939

15,000,000

16,000,000

17,000,000

18,000,000

19,000,000

20,000,000

21,000,000

FY12 Actual FY13 Actual FY14 Actual FY15 Actual FY16 Actual FY17 Actual FY18 Budget

History of Bond County EAV


School districts must deposit property tax revenue into appropriate accoun ng funds as determined

by the Illinois School Code and the Illinois Program Accoun ng Manual. A formula determines the

amount of property tax revenue each fund is en tled to receive: “tax rate” mul plied by a school

district’s total taxable “equalized assessed valua on” (EAV) equals “property tax revenue.” In other

words, tax rate X district’s EAV = property tax revenue.

County clerks calculate the final property tax billings using this formula and direct these billings to

owners of parcels of land located in each school district. The process of preparing property tax

billings is the “property tax extension.” To understand EAV, examine a property tax bill for a single

parcel of land. Look for the cell marked “Fair Cash Value” or “Fair Market Value.” The dollar amount

in this beginning cell is divided by three to determine the EAV for that parcel of land. Even though

several legal deduc ons are available to eligible property owners, this is the star ng point.

Eventually all the parcels of land in a school district are added together to yield a total EAV for the

en re district. That’s the number to which the levy will be applied. The amount a district can levy

for each fund account is limited to an amount set in the Illinois School Code, unless the district’s

registered voters approve a fund increase in an elec on. The levy for each fund is mul plied by each

$100 of EAV to equal the amount of property tax revenue a school district is en tled to receive.

Simply put, when property values go down, EAV goes down, when EAV goes down school district

revenues go down if there is not an increase in the tax rate. Above is a summary of BCCU2 EAV for

the past several taxing cycles .

History of Tax Rates


Max Rate Tax Levy Year: 2010 2011 2012 2013 2014 2015 2016

Allowed Fiscal Year: FY12 FY13 FY14 FY15 FY16 FY17 FY18

2.30000 Educa on 2.30000 2.15520 2.25450 2.12960 2.30000 2.30000 2.30000

.05000 Fire/Safety 0.05000 0.04690 0.02950 0.00000 0.05000 0.05000 0.05000

.50000 O & M 0.50000 0.46860 0.49020 0.46300 0.50000 0.50000 0.50000

.20000 Transporta on 0.20000 0.18750 0.17650 0.18520 0.20000 0.20000 0.20000

No Limit IMRF 0.15590 0.14610 0.20510 0.18760 0.21312 0.21195 0.22387

No Limit Bond & Interest 0.80434 0.78210 0.78980 0.72100 0.80583 0.77679 0.80616

.05000 Working Cash 0.05000 0.04690 0.02950 0.02320 0.05000 0.05000 0.05000

No Limit Liability Ins. 0.37202 0.41500 0.35800 0.41680 0.45208 0.48445 0.48867

No Limit Social Security 0.19841 0.18600 0.20180 0.18460 0.21312 0.21195 0.23426

.04000 Special Ed. 0.04000 0.03750 0.03930 0.03700 0.04000 0.04000 0.04000

.05000 Lease 0.05000 0.04690 0.04590 0.04630 0.05000 0.05000 0.05000

TOTAL 4.72067 4.51870 4.62010 4.39430 4.87415 4.87514 4.94296

Note: tax rates listed for 2013 were based on EAV of $167,942,194. That EAV was more than it should have

been. Had the EAV been calculated correctly, the tax rates would have been considerably higher.

4.72067

4.51870

4.62010

4.39430

4.87415 4.87514

4.94296

4.10000

4.20000

4.30000

4.40000

4.50000

4.60000

4.70000

4.80000

4.90000

5.00000

2010 FY12 2011 FY13 2012 FY14 2013 FY15 2014 FY16 2015 FY17 2016 FY18

Summary of FY17 Expenses

The informa on below is based on unaudited figures.

Fund Salaries Benefits Purchased

Services Supplies

Capital

Outlay Other Total

Educa on 9,475,390 2,430,252 558,803 723,117 292,170 807,381 14,287,113

O & M 201,271 43,521 75,025 529,329 9,103 708 858,957

Debt Services 0 0 1,250 0 0 1,313,555 1,314,805

Transporta on 389,035 119,022 31,818 117,160 78,428 71,915 807,378

IMRF/SS 0 598,843 0 0 0 0 598,843

Capital Projects 0 0 0 450 245,711 0 246,162

TORT 392,658 0 284,490 2,156 9,500 0 688,805

Fire Prev/Safety 0 0 0 0 0 0 0

Total 10,458,354 3,191,638 951,386 1,372,212 634,912 2,193,559 18,802,063


FY18 Budget Summary Compared to Previous Years


Expenditures

Fund FY15 Budget FY16 Budget FY17 Budget FY18 Budget FY18 vs FY17

Ed Fund 13,987,887 13,805,967 14,350,597 14,953,590 602,993

O & M 828,703 903,735 861,670 935,220 73,550

Debt Services 1,244,489 1,279,793 1,314,823 1,351,780 36,957

Transporta on 1,010,513 763,304 824,034 813,178 ‐10,856

IMRF/SS 664,716 619,524 602,041 658,200 56,159

Capital Projects 106,736 0 260,410 550,000 289,590

Working Cash 44,294 0 0 0 0

TORT 611,320 575,995 694,660 743,960 49,300

Fire Preven on/Safety 163,609 281,559 0 200,000 200,000

Totals 18,662,267 18,229,877 18,908,235 20,205,928 307,318

Difference from Prior Year 199,620 ‐432,390 678,358 1,297,693 1,297,693

Revenues

Source of Funds FY15 Budget FY16 Budget FY17 Budget FY18 Budget FY18 vs FY17

Local 8,095,948 8,488,765 9,361,203 9,402,006 40,803

States Sources 7,942,578 7,309,279 7,456,194 9,519,133 2,062,939

Federal Sources 1,362,500 1,477,899 1,411,204 1,388,800 ‐72,404

Totals 17,401,026 17,275,943 18,228,601 20,309,939 2,031,338

Difference from Prior Year ‐980,707 ‐125,083 952,658 2,081,338

Fall 2017 Financial Projec ons


As more informa on is released and gathered, BCCU2 will be able to provide a projec on on our financial

status moving forward.



Fund Balance Projec ons for Three Opera ng Funds

The following fund balance projec ons are based on expenditures and revenue remaining the same thru

FY19 as those currently budgeted for FY17. As compared to projec ons from just a year ago (found on

page 17, one can see great improvement.

Total Fund Balance Projec ons for Three Opera ng Funds


Fund Balance Projec ons for Three Opera ng Funds

Total Fund Balance Projec ons for Three Opera ng Funds



Sources

Illinois School Code h p://www.ilga.gov/legisla on/ilcs/ilcs2.asp?ChapterID=17

Annual Financial Reports p:// pfinance.isbe.net/AFR

Budgets p:// pfinance.isbe.net/SDB

Financial Profile Scores h p://www.isbe.net/sfms/P/profile.htm

ILEARN h p://webprod1.isbe.net/ilearn/ASP/index.asp

School Report Cards h p://www.illinoisreportcard.com/

CHART OF ACCOUNTS h p://www.isbe.net/rules/archive/pdfs/100ARK.pdf

Mechanics of School Budget h p://www.isbe.net/sfms/budget/mechanics.pdf

2001 State Local Federal School Finance Book h p://www.isbe.net/sfms/pdf/slf01.pdf

Other Items of Interest (Forms, Reports, etc.) h p://www.isbe.net/finance/interest.htm

State Educa on Budget h p://www.isbe.net/budget/default.htm

Educa on Funding Advisory Commi ee h p://www.isbe.net/EFAC/default.htm

School Business and Support Services h p://www.isbe.net/sbss/default.htm

Funding and Disbursements h p://www.isbe.net/funding/default.htm

Format provided by PJ Caposey, Superintendent of Schools—Meridian CUSD #223

Special thanks to Carl Hollman—ISBE Regional Financial Consultant for technical assistance

ftp://ftpfinance.isbe.net/AFR�

ftp://ftpfinance.isbe.net/SDB�

http://www.isbe.net/sfms/P/profile.htm�

http://webprod1.isbe.net/ilearn/ASP/index.asp�

http://www.illinoisreportcard.com/�

http://www.isbe.net/rules/archive/pdfs/100ARK.pdf�

http://www.isbe.net/sfms/budget/mechanics.pdf�

http://www.isbe.net/sfms/pdf/slf01.pdf�

http://www.isbe.net/finance/interest.htm�

http://www.isbe.net/sbss/default.htm�

http://www.isbe.net/funding/default.htm�

budget at a glance - bccu2.org · “evidence based funding model” (ebm). ......

Documents