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708-669-7470 [email protected] www.bluestarsecurityltd.com

Executive Protection Master List of Advance Checklists

Confidential Not for Distribution

Checklists, while no substitute for on-the-ground judgment, are an invaluable tool for capturing details about the site, ensuring that no key steps are overlooked, and preserving information that can be used during future operations. Principal Profile Route

Completed by: Completed by:

Date Completed: Date Completed:

Comments: Comments: Pre-Advance Hotel



Comments: Comments: Destination Risk Profile Restaurant



Comments: Comments: Detail and Command Post Emergency Medical Care



Comments: Comments: Commercial Air Travel Notes

Completed by:

Date Completed:

Comments: Private Air Travel

Completed by:

Date Completed:

Comments: Luggage

Completed by:

Date Completed:

Comments: Ground Transportation

Completed by:

Date Completed:

Comments:


Executive Protection Principal Profile


Name of Principal Primary Physician

Company Name Phone

Position Dentist

Company Address Phone

Phone Pharmacy

Mobile Phone Phone

Address

Administrative Ast.

Phone Medications

Mobile Phone

Spouse Name Previous Medical

Phone

Mobile Phone

Residence Address Children's Names

Passport Country

Number

Expiration Date Yes No

Photo of Principal

Drivers License State Photo of Spouse

Number Photo of Children

Expiration Date Photo of Residence

DNA Kit

Physical Description Handwriting Sample

Sex Male Female Fingerprints

Height Video of Principal

Weight Medical Power of Attorney

Eye Color

Hair Color Notes

Distinguishing Features

Scars

Marks

Tattoo

Blood Type

DOB

Place of Birth


Executive Protection Pre-Advance Checklist


This task does not require travel; it can be done with a telephone and computer. Gather key facts, make initial contacts, and consult files from previous trips to the location. Use judgment: if more or different information is needed, get it and note it at the end or attach it. Trip Basics Historical Trip Review

Date / Time EP Notified of Trip Case File Number

Point of Contact / Position Trip Date

Primary Phone EP Specialist

Principal Name

Title Notes

Office Phone

Mobile Phone

Home Phone

Destination

Departure Date

Return Date

Trip Coordinator

Title

Office Phone

E-mail EP Detail

Number of EP Specialist Assigned

Positions (check each assigned) Supervisor Driver Advance Close-in

Support Detail EP Specialist Number 1 (Supervisor)

Name

Office Phone

Mobile Phone

E-mail EP Specialist Number 2

Name

Position

Office Phone

Mobile Phone

E-mail EP Specialist Number 3

Name

Position

Office Phone

Mobile Phone

E-mail




Trip Activities

Yes No

Itinerary Attached

Purpose of Trip

Other Members of Party

Name Name

Title Title

Affiliation Affiliation Special Activities

Location Location

Dates Dates Special Gear or Clothing Required for Principal Transportation

Air Travel Ground Transportation

Commercial Airports Vendor

Airline Address

Phone

Reservation Number Phone

Seat Number / Type E-mail

Yes No Yes No

Map of Airport Terminal Obtained Route Maps

Map of Lounge Area

Baggage Claim Area Number of Vehicles

Pick-Up / Drop-Off Area

Parking Garage / Area Principal Vehicle

Make

Private Airport Model

Aircraft Tail Number Year

Aircraft Call Sign Tag Number

Chief Pilot Name Seat Configuration

Co-Pilot Name Driver Name

Phone

Yes No

Need Ramp Steps Yes No

Hanger Available Photo of Driver

Background Complete




Helicopter Support Vehicle

Aircraft Tail Number Make

Aircraft Call Sign Model

Chief Pilot Name Year

Co-Pilot Name Tag Number

Driver Name

International Travel Concerns Phone

Customs Yes No Lodging for Principal

Immigration Visa is Valid Hotel Name

Vaccinations Complete Address

Language Interpreters Required Phone Reservation Name

US Embassy or Consulate Room Type

Phone Confirmation Number

Contact Person General Manager Name

Address Phone

Security Director Name

Yes No Phone

Routes Established Concierge Phone

Housekeeping Sup. Name

Nearby Medical Care Phone

Hospital Name Lodging for EP Staff

Address Same as Principal Yes No

If No

EMS Service Hotel Name

Phone Number Address

Phone

Med. Evac Company Name Reservation Name

Phone Number Local Law Enforcement Contacts

24 Hour Hotline Agency Name

Contact Person

Expected Local Conditions During Visit Phone

Crime Concerns Address

Yes No Likely Response Time

Political Turmoil Private Security Contacts

Social Turmoil Organization

Strikes Contact Person

Riots Phone

Holidays During Trip Address

Projected Weather Capabilities if Needed


Executive Protection Destination Risk Profile


Though most of the items below apply to both domestic and international travel, a few apply only to international travel. Source Consult

Yes No

EP Specialist EP Specialist who have worked on this type of trip or at the location in the past

Previous Checklists Work off previous reports generated during past trips

Previous Reports

OSAC Overseas Security Advisory Committee

State Department

World Wide Web

Travel Intelligence Provider Ijet, Direct Travel, etc.

Intelligence Source (dest) Low Law Enforcement, Security, Car Services, Interpreters, etc.

US Embassy

Characteristics of Trip Purpose of Trip

Business Pleasure

Details Main Activities Planned for Trip

Unusual, Potentially Risk Activities

Expected Exposure to Possible Threats

Other Relevant Findings

Preliminary Risk Ratings

Low Medium High


Executive Protection Detail and Command Post


EP Supervisor / Manager Name Command Post

Mobile Phone Location

E-mail Hours of Operation

Advance Name

Mobile Phone Yes No

E-mail Command Post Swept

EP Specialist 1 Name

Mobile Phone All EPS Briefed on Risk Assessment

Yes No

E-mail


Mobile Phone All EPS Inspected for Compliance

Yes No

E-mail


Mobile Phone EPS Equipment Log (Assignment)

E-mail Radio # Issued Returned

EPS 1

Yes No EPS 2

Will EP Staff be Armed EPS 3

Carry Permits Confirmed EPS 4

For each EPS check Corporate Employee or Contractor Additional Equipment Assigned

Corporate Contractor EP Supervisor / Manager Advance EP Specialist EP Specialist 1 EP Specialist 2 EP Specialist 3 (driver)

Command Post Requirements Yes No

Detail Dress Code Suitable Room w/ Tables/Chairs

Chalk / Dry Erase Board

Local Phone Book

Spare Batteries

Equipment Requirements Yes No Flashlights

Communications Portable Alarms

Navigation Surveillance Equipment

Tracking Maps

Photography Fire Escape Routes

Information Gathering Radios & Chargers

Alarm System Diagrams of Hotels / Locations

Emergency Response First Aid Supplies (AED)


Executive Protection Commercial Air Travel


Departure Location TSA Checkpoint Waiting Time Estimate from TSA.gov

Airport Name

Address

Customs/Immigration facilitation arrangements made

Web Address

Airline

Terminal

Flight Number Medical Assistance Available on-site

Class / Seat Number

Airline Phone Number

Customer Service Number

Other Amenities available at airport Yes No

Security Director Name Business Center

Mobile Phone Baggage Assistance

Airport Police Newsstand / Bookstore

Phone Number Convenience Store

Gift Shop

Yes No ATM

Map of Airport Currency Exchange

Drop Off Location Shoe Shine

Restaurants (sit down, carry-out)

Yes No Is the airport under TSA "notice of deficient security"

Yes No

Have Passports

Cash for Curb-Side / Misc.

Advance checklist completed for destination airport

Yes No

Luggage check-in location identified

Yes No

Notes

Carry-on luggage free of prohibited items

Yes No

Boarding Pass Pre-Printed or available at check-in

Yes No

VIP Lounge Location

Restroom Location


Executive Protection Private Air Travel


Departure Location Aircraft Information

Airport Name Aircraft Type

Address Year

Tail Number

Web Address Operator

Hours of Flight Time

Security Contact Fuel Range

Office Phone Passenger Capacity

Mobile Phone Luggage Capacity

Airport Police Number of Flight Staff

Phone Number Chief Pilot Name

Contact Person Mobile Phone

Copilot Name

FBO Mobile Phone

Address Yes No

Contact Person Principal Medical Info Available

Hours of Operation EP Staff Transporting Firearms

Expected Arrival Time

Police Jurisdiction Airport Name

Phone Number Address

EMS Service

Phone Number Runway Length

Restriction (night landing)

Nearest Hospital Airport Phone Number

Address Alternate FBO

Airport Name

Address

Yes No

Trauma Center Runway Length

Trauma Center Level Restriction (night landing)

Airport Phone Number

Yes No Distance from Primary

Map of Airport Ground Transportation from those sites

FBO Security Appear Adequate

FBO Access Control Yes No

Secure Waiting Area Advance of all FBO's

Need / Have Transportation Notes

Luggage Free of Restricted Items

Allowed to Drive onto Ramp

Best Drop Off Location


Executive Protection Luggage


All Travel Place color-coded tags (without any names) on all the luggage. For example, use blue for the principal and red for the second executive. Colors will be changed periodically. After flight, all name tags will be removed from luggage but color-coded tags will remain in place. Once at the hotel, the EPS will instruct the bellhop "take the bags with the blue tags to room 123 and the bags with the red tags to room 456. This prevents the need from having to identify the principal by name in the lobby of curbside. Ensure all carry-on luggage is free of restricted items. Confirm allowable items via www.TSA.gov Ensure all checked luggage is free of restricted items. Confirm allowable items via www.TSA.gov Commercial Air Travel Encourage light packing. Fewer bags = less time waiting at crowded baggage carousel area. Checked baggage is subject to search to ensure no sensitive documents or materials are placed in these bags. Use luggage tags without principal’s name. Use EPS name and business address rather than home addresses. Private Air Travel Use color-coded luggage tag system to ensure only the correct luggage is loaded onto the aircraft. Do not allow unknown luggage or contents to be loaded onto aircraft. If risk level warrants, conduct a secondary search of all items being loaded onto aircraft. Complete the Following Table Search Completed

Traveler Luggage Tag Color Number of Pieces Yes No

Notes


Executive Protection Ground Transportation


Vehicles Equipment

Number of Vehicles Yes No

Car Rental Agency Bomb Mirror

Phone Number Spare Tire & Jack

Reservation Number Flashlight

Car Service Flares and Reflectors

Phone Number Umbrella

Reservation Number Basic Tools

Contacted EP Car Service GPS

Phone Number Cash / Credit Card for Fuel

Reservation Number Fire Extinguisher

Principals Personal Car Jumper Cables

Company Car Advance First Aid Kit

Yes No AED

Armored Car to be Used Maps

Vehicle Information Registration and Proof of Insurance

Make Model Color Tag Number Toll Pass

Vehicle 1 Cell Phone Charger

Vehicle 2 Drivers Vehicle 3 Has EP Supervisor briefed the drivers on potential threats e.g.

kidnap attempts, being run off the road, carjacking, assassination attempts.

Security measures including keeping doors locked, not leaving car unattended, keeping motor running as principal enters and exits the vehicle.

Courtesies should be outlined including expected dress requirements, demeanor, use of radio, keeping mobile phones on but on silent or vibrate.

Ensure the driver has cash to tip valets so vehicle can be staged close to hotel entrance, restaurant entrance, etc.

Yes No

Secure Parking Arranged

Will Detail Use Lead Car Preferred Seating Location in Vehicle Principal Guest Guest EPS This Table must be completed

Yes No Driver Name DL Number TX

Vehicle Maintenance up to Date

Gas Tank Full

Vehicle Clean Inside & Out

Vehicle Security Check Conducted

Notes


Executive Protection Route Survey


Date of Movement Check for the following conditions, chokepoints, concerns

Scheduled Departure Time

Yes No

Starting Address Possible Traffic Problems

Road Closures

Special Events in the Area

Destination Address Bridges

Overpasses

Railroad Tracks

Contact Person (dest) School Zones

Phone Number Toll Plazas

Construction Zones

Distance

Expected Travel Time Yes No

Has the route been driven by an EPS during the same time or day and week as the scheduled transport

Principal Name

Number in Party

Number of Vehicles Identify Safe Havens along the Route

Yes No

Primary Route Hospital

Police Station

Fire Station

Will Countersurviellance be used during transport of principal

Yes No

Secondary Route Notes

Tertiary Route


Executive Protection Hotel Survey


If possible, conduct advance at same time of day principal will arrive. That is the best way to see what the conditions will be like when the principal arrives and to meet hotel staff who will be working during the visit.

Hotel Name Yes No

Reservation Number Are arrival points covered

Reservation Name

Address Has check-in been arranged so that principal can walk directly to his/her room and bypass the front desk

Yes No

Phone Number

Web Address

General Manager Will the Principals mobile phone work throughout the hotel

Yes No

Phone Number

Security Manager

Phone Number Will the EP team’s mobile phones work throughout the hotel

Yes No

Mobile Number

Arrival Date

Departure Date Will the EP team’s comm equip. work throughout the hotel

Yes No

Room Type

Room Location

Room Number What amenities are available in

Room Phone Number the hotel Yes No

Concierge Name Broadband Internet (Wi-Fi)

Phone Number Massage / Spa

Bell Captain Pool

Phone Number Fitness Center

Housekeeping Manager Barber / Beautician

Phone Number Laundry / Dry Cleaning Service

Food Service Manager Retail Stores

Phone Number Business Center

Valet Manager Restaurants

Phone Number Room Service

Yes No

Vehicle Kept Near Entrance Police Agency

Obtained Map of Hotel Phone Number

EP Team Familiar w/ Hotel Layout Fire Department

Evacuation Routes Identified Phone Number

Location of Fire Extinguishers

Total Closest Hospital Number of Doors Principal room to exit Address Number of Doors EP rooms to exit Best Entrance for Principal to arrive Distance & Time Second Entrance for Principal to arrive Yes No

Tertiary Entrance for Principal to arrive Level 1 or 2 Trauma Center


Executive Protection Restaurant Survey


Restaurant Name Alternate Restaurant (in case of problem with primary)

Address Restaurant Name

Address

Phone Number

Cuisine Phone Number

Web Address Cuisine

Managers Name Web Address

Phone Number Managers Name

Contacted about special requirements

Yes No Phone Number

Maître d's Name Contacted about special requirements

Yes No

Phone Number


Yes No Maître d's Name

Vehicle Consideration Phone Number

Where can EP vehicle be staged during the meal


Yes No

Primary Entrance

Secondary Entrance

Tertiary Entrance Notes

Primary Exit

Secondary Exit

Tertiary Exit

Restroom Location

Dress Code

Manager made aware of seating requirements for principal and EP specialists (e.g., private room, away from window)

Yes No

Is there reason to believe that the restaurants fire suppression system in inadequate

Yes No

Will the Principal’s mobile phone work inside the facility

Yes No

Will the EP staff's mobile phones and other communication devices work inside the facility

Yes No

Reservation Time

Responding Police Agency Reservation Name

Responding Fire Department Party Size (Principal Table)

Closest Hospital Party Size (EP Table)

708-669-7470BSS@Bluestarsecurityltd.comwww.bluestarsecurityltd.com

Executive Protection Emergency Medical Care


Hospital Information

Name Will the Hospital allow EP staff to remain at all times

Yes No

Address

Phone Primary Care Physician

Web Site Name

ER Contact Person Address

Phone Phone

Other Specialist…

Level of Care Provided Name by Hospital Yes No Address

Level 1 or 2 Trauma Center Phone

Helicopter Pad Available Previous Medical Conditions Diagnoses Date Treatment

If outside the US is Principal Eligible to use Hospital

Yes No

Does the Hospital have a Suitable Blood Supply

Yes No

English Speaking Doctors or Translators

Yes No

Current Medications

Is the Principals Insurance Accepted at the Hospital

Yes No Name Dosage Taken

Procedures in Place to Evac Principal back to US

Yes No

What type of Specialist does the Hospital have on staff

Known Allergies

Name Reaction

Time from Hotel

Time from Restaurant

Time from Meeting Location

Location of nearest 24 hour Pharmacy

Name Principal’s Blood Type

Address Prosthetics

Phone Notes

Web Site

Is the Principal’s choice of Clergy Available if needed

Yes No

[email protected] master list of advance …[email protected] executive...

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