bsbpmg510a lesson 4

20
MANAGE PROJECTS LESSON 4 BSBPMG510A

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Page 1: BSBPMG510A Lesson 4

MANAGE PROJECTSLESSON 4 BSBPMG510A

Page 2: BSBPMG510A Lesson 4

LESSON FOUR OVERVIEW

• Summary of Lesson Three

• Project Management Plan

• This is a practical lesson, you will need to have with you:

• Project Brief

• Project Charter

• Developing Teams Worksheet

• You will continue working on this in your next lesson

Page 3: BSBPMG510A Lesson 4

SUMMARY OF LESSON THREE

• What are the roles in a Project Team?

• What are the five stages in Team Development according to Dr

Bruce Tuckman?

• What styles of leadership does a Project Manager need to show

when the team is in the “Forming” stage?

• How do you develop operating guidelines for the Project Team?

Page 4: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• The Project Management Plan is the core Project Management

document. It includes:

• Timelines

• Work Breakdown Structure

• Roles and responsibilities

• Quality controls

• Risk assessment

• Budget

Page 5: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• In order to complete your Project Management Plan, you will need

to gather your previous documents:

• Project Brief

• Project Charter

• Developing Teams Worksheet

• Any information you have received from stakeholders outside of

these documents.

• You will draw the majority of your content from these documents.

Page 6: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Front Cover

• Insert:

• Name of the Project

• Your name

• Your department – Customer Service Centre

• Version Number

• Today’s date

Page 7: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Distribution List

• List all people who have an interest in the Project that should get a

copy of the plan

• team members, Project Sponsor, stakeholders etc

• Version Control

• Record all changes or modifications made to the Project

Management Plan

• Redistribute each version

Page 8: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Project Information, Objectives,

Scope/ Constraints/ Assumptions

• This information will be drawn

from:

• Project Charter

• Project Brief

• discussions with

Stakeholders

• Detail the boundaries of the

project, including legislation,

and what assumptions you have

made in the planning

Page 9: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Interdependencies & Business Benefits

• Both of these sections can be completed directly from your Project

Charter.

• Remember, however, to update these if new information has come

to light since the Project Charter

• Project Management documents are living documents and change

regularly

Page 10: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Work Breakdown Structure

• The Work Breakdown Structure

(WBS) provides a structural

view into the project.

• It is an essential tool for

planning and executing the

project.

• Use the WBS to define the work

for the project and to develop

the project's schedule.

• Everyaction or activity for the

project should be in the WBS.

Widget Mgmt. System1

Initiation1.1

Evaluation & Recommendations

1.1.1

Develop Project Charter1.1.2

Deliverable: Submit Project Charter

1.1.3

Project Sponsor Reviews Project

Charter1.1.4

Project Charter Signed/Approved

1.1.5

Planning1.2

Create Preliminary Scope Statement

1.2.1

Determine Project Team1.2.2

Project Team Kickoff Meeting

1.2.3

Develop Project Plan1.2.4

Submit Project Plan1.2.5

Milestone: Project Plan Approved

1.2.6

Execution1.3

Project Kickoff Meeting1.3.1

Verify & Validate User Requirements

1.3.2

Design System1.3.3

Procure Hardware/Software

1.3.4

Install Development System

1.3.5

Testing Phase1.3.6

Install Live System1.3.7

User Training1.3.8

Go Live1.3.9

Control1.4

Project Management1.4.1

Project Status Meetings1.4.2

Risk Management1.4.3

Update Project Management Plan

1.4.4

Closeout1.5

Audit Procurement1.5.1

Document Lessons Learned

1.5.2

Update Files/ Records1.5.3

Gain Formal Acceptance

1.5.4

Archive Files/ Documents

1.5.5

Page 11: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN• Work Breakdown Structure

• It is usually drawn in hierarchical

form however can also be drawn

as a table, a list, or a flowchart.

• The project objective is at the top.

• The second layer are key

deliverables/milestones that must

be achieved to meet the

objective.

• The bottom layer are all the tasks

that must be completed to

achieve the deliverable.

Widget Mgmt. System

1

Initiation1.1

Evaluation & Recommendations

1.1.1

Develop Project Charter1.1.2

Deliverable: Submit Project Charter

1.1.3

Project Sponsor Reviews Project

Charter1.1.4

Project Charter Signed/Approved

1.1.5

Planning1.2

Create Preliminary Scope Statement

1.2.1

Determine Project Team1.2.2

Project Team Kickoff Meeting

1.2.3

Develop Project Plan1.2.4

Submit Project Plan1.2.5

Milestone: Project Plan Approved

1.2.6

Execution1.3

Project Kickoff Meeting

1.3.1

Verify & Validate User Requirements

1.3.2

Design System1.3.3

Procure Hardware/Software

1.3.4

Page 12: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Stakeholders

• This will be drawn directly from the Project Charter

• You may need to add to this list based on your knowledge of your

Project Team

Page 13: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Risk Management

• All risks to the achievement of

the Project Objectives are to

be outlined and treated here.

• Refer to your Risk

Assessment, however, new

risks will have been identified,

or implied in your Project

Brief.

• Brainstorm all risks and

treatment options.

Impact

Likelihood Severe Major Minor Insignificant

Almost certain Critical High Significant Medium

Moderate High Significant Significant Medium

Unlikely High Medium Medium Low

Rare Significant Medium Low Low

Impact

Likelihood Severe Major Minor Insignificant

Almost certain Critical High Significant Medium

Moderate High Significant Significant Medium

Unlikely High Medium Medium Low

Rare Significant Medium Low Low

Level Explanation

Critical Requires detailed research and immediate action; Council leadership involvement

High Requires immediate senior management or Council attention

Significant Needs Council attention and specific Department management responsibility for action.

Medium Department to manage by documented monitoring or response procedures.

Low Department to manage through routine procedures.

Page 14: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Costs and Resources

• Essentially your Project.

• Identify Costs and Resources

required to achieve you Project

Objectives.

• You will need to explain what

assumptions you have made in

these calculations (e.g.

number of hours it will take to

complete an action).

• Category may, or may not be

appropriate for the project.

Page 15: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN• Project Governance

• List the names and any interests of

the people responsible for the

successful outcome of the project:

• Project Sponsor

• Project Client (may be the

same)

• Project Control Group (Council)

• Project Manager

• These individuals are responsible

for checking the project for quality

in management, performance,

output and ethics.

***Performance Reporting

requirements are outlined in the FCC Operational Plan

***

Page 16: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN• Timelines

• Timelines will be drawn from your Work

Breakdown Structure

• They are usually presented as both a

table, and as a Gantt Chart

• A Gantt chart is a type of bar chart,

developed by Henry Gantt, that illustrates

a project schedule.

• Gantt charts illustrate the start and finish

dates of the activities and tasks of a

project.

• They also show what actions have to

happen before other actions can take

place.

Page 17: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Quality

• As a minimum, the Project Plan should include the quality

measures and acceptance criteria to be used for the project and

deliverables.

• Communication

• Provide details of the project meetings and reporting that will be

undertaken.

Page 18: BSBPMG510A Lesson 4

PROJECT MANAGEMENT PLAN

• Contracts & Procurement

• Explain the process that you will use to procure your new

database system.

• As Fynntown City Council has no current system, this will go out to

a tender process.

• Project Change Control

• Changes will be managed through the completion of a Change

Request Form that will be logged in the Change Register.

• Changes that are outside of the Project Manager’s financial

delegation, or will add more than 10 days (all changes in total) to

the timeline must be approved by the sponsor.

Page 19: BSBPMG510A Lesson 4

LESSON FIVE OUTLINE

• The Project Management Plan Workshop

• Complete your Project Part B

Page 20: BSBPMG510A Lesson 4

ANY QUESTIONS