bristol diocese 18 th october 2014 20 ways to save your parish money
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Bristol Diocese 18th October 2014
20 ways to save your parish money
Helping you save your parish £££’s!
Identify 20 simple steps to reduce your costs
Help you buy differently
Help you to prioritise areas where you can benefit
Help you say “We are confident we did the right thing”
Who is Parish Buying?
• 2 National Procurement Officers – Russell Stables and Rob Kissick
• Part of the National Stewardship and Resources Team headed by the National Stewardship Advisor
Archbishops’ Council
Finance Department (headed by Ian Theodoreson)
National Stewardship and Resources Team (Headed by Dr John Preston)
Accounts
Parish Buying Aims
Currently 7,000+ membersWe seek to help ensure you are:
•Buying with Confidence – professional procurement
•Saving Money – aim to save £10m
•Saving Time – one stop shop
•All wrapped up in Better Stewardship of resources
Insurance Scenario
Wendy reviews the insurance every year. She’s already signed up to a “long term agreement” reducing the premium by 25%.
Nothing changes on the policy because nothing changes to the building or contents.
Wendy pays the premium in 10 instalments by direct debit.
Insurance quick wins
• She adjusted the excess from £100 to £250 and saved 5%
• The 12th C church was insured for 100% of the rebuild cost. However, the PCC decided that in the event of a total loss, they would rebuild the Church in an aesthetically pleasing, but less expensive way, and reduced their cover to 75% of the rebuilding valuation. This saved a further 3%.
• She switched to 12 monthly payments by Direct Debit and got 4% off her renewal premium
Total Saving: £282 per annum
Rick needed to buy software for his new desktop.
He registered with Parish Buying.
He saved over £250 through against the high street price
IT Software
Total Saving: £275 per annum
Fire Safety
Wendy saved 25% against the budgeted figures by using
She replaced several fire extinguishers with their 10 year guaranteed, insurance approved extinguishers.
Wendy saved 30% on the annual servicing contract of £200
The plan is to change all the extinguishers to service free ones and remove the need for servicing completely
Total Saving: £105 per annum
Good Stewardship in Buying
Question:Is buying ‘local’ the most appropriate way to demonstrate good stewardship when buying goods or services?
Your Buying Strategy
‘Buy Local’ - Plumbing
‘Buy Green’ – Office Products
‘Buy Quality’ – Health & Safety
‘Buy Cheap’ - UtilitiesBe flexible
Buying Guidelines
Think about who can buy and in what categories
Empower people to make decisions
Single Source v. Three quotes
Link your buying to your mission focus
Quality
Parish Buying Suppliers
•Selected following thorough tender process•Regularly Monitored•Fixed Contracts •Ecumenical Cooperation
Photocopying Scenario
Calculate your total cost of ownership. The Parish Buying quote is £250 cheaper per annum than they are currently paying!
Only print colour when it is needed i.e. Pictures not text.
Total Saving: £250 per annum
Photocopying quick wins
• Automatic Duplex
• Use Power Save Mode
• Set Email Output to Mono
• Implement Access Control
Contracts
Always ensure the following information is provided in writing by the supplier:
How much will you have to pay?
Can any of the costs be changed during the contract?
What is and isn’t included in the cost?
What are your rights to terminate?
When will the contract end?
Check out the Parish Buying contracts
Office Products Scenario
Wendy could save 30% using instead of the regular supplier.
Regular supplier matched prices. Then prices started to creep up again.
Wendy found switching to she could save another 59%.
Ric also switched and found it was the same chap from Viking delivering his orders, just cheaper!
Total Saving: £140 per annum
Energy
• Energy Basket Launched Sep 2013
• Approx £7.5m spend
• Sign up by 1st May 2015
• Interim contracts available
• Reduced risk
• Only one renewal date for all your meters
• Buying Together – Saving Together!
Registration Type
Green Buying
Switched to 100% renewable energy from for his vicarage and wants the Church to switch too.
He also saved money on the Oil for the Vicarage through PB Oil contract with Certas.
Total Saving: £200 per annum
Energy Quick Wins
- Check you are paying 5% VAT and not paying Climate Change Levy
- Manage your energy consumption
- Check your meter to make sure you aren’t on estimated readings
Total Saving: £225 per annum
The Hassle Factor
Most people think changing suppliers is time consuming and that the grass isn’t always greener
The old adage “you get out what you put in” applies to buying generally.
Ask for a discount off your current prices
• Church Supplies
Church Supplies
• IT Hardware
• Telecoms
Recently Launched Products
Action Plan
Now:Register with Parish Buying (www.parishbuying.org.uk) Log you energy detailsSwitch to Parish Buying suppliers
The Future:Link your buying strategy to your parish missionMake Parish Buying your first call when buying
