bristol, 23-24 september 2008 kick-off meeting bristol (uk) 23 & 24 september 2008 cyber display...
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Bristol, 23-24 September 2008
Kick-off meeting
Bristol (UK) 23 & 24 September 2008
CYBER DisplayCYBER Display
PROJECT PART-FINANCEDBY THE EUROPEAN UNION
Bristol, 23-24 September 2008
09.00: Opening and welcome 09.15: What is the CYBER Display project?
~ Introduction: Display Campaign’s main achievements by summer 2008
~ Presentation of CYBER Display and its strategic focuses~ Common discussion
10.00: Closer look at the CYBER work programme~ WP 2: Country integration and detailed analysis (Paul Fleming)Update of the Communication Handbook (Ian Turner)
10.30: Coffee break 11.00: Closer look at the CYBER work programme
~ WP 4: Continuation of the TCA award (competition 2008/9) (Ian)~ WP 5: Beyond Public Buildings (Sarah McLean)
11.45: Promotion and Dissemination of the display Campaign (WP6) 12.30: Buffet lunch
Agenda – Tuesday 23Agenda – Tuesday 23rdrd September (am) September (am)
Bristol, 23-24 September 2008
13.30: Short presentation and visit of the Create Centre (Paul Isbell) 14.00: Project Administration (WP1) - Peter Schilken
~ Contract and Consortium agreement ~ Advanced payment and financial issues~ Reporting~ Board of performance indicators~ Management and coordination activities and rules~ Next meeting (April 2009 in Brussels)
15.30: Coffee/Tea break 16.00: Local Communication activities (WP3)
~ Development of local communication campaigns (Alex Grassic) ~ Presentation of activities already planned, brainstorming/ collection of ideas, involvement of partners, media coverage
~ Setting up of the national Display user club(s) (Peter Schilken) 18.00: End of Day 1 19.30: Common dinner
Agenda – Tuesday 23Agenda – Tuesday 23rdrd September (pm) September (pm)
Bristol, 23-24 September 2008
09.00: Creating synergies between display and national certification schemes – Peter Schilken
10.30: Coffee break 11.00: Closer look at the Display calculation tool – Ian Turner
~ Translations, wiki, import/export data etc.
12.30: Buffet lunch 13.30: End of Steering committee meeting/beginning of training
Agenda – Wednesday 24Agenda – Wednesday 24thth September (am) September (am)
Bristol, 23-24 September 2008
Opening and welcomeOpening and welcome
Peter Schilken (Energie-Cités) and Paul Isbell (Bristol City Council)
Interactive presentation of participants
~ Form a paira pair with the neighbour on your right~ Within this pair introduce yourselves:introduce yourselves: names,
organisation, job position... but also family, friends, skills, hobbies, interests, etc. (3 min. each3 min. each)
~ Each participant has 1 minute1 minute to present his/her his/her neighbourneighbour
Bristol, 23-24 September 2008
What is the CYBER DisplayWhat is the CYBER Display®® project? project?
Main achievements by August 2008Main achievements by August 2008
9000 buildings9000 buildings
330 local authorities – 15 companies registered330 local authorities – 15 companies registered
Display poster now in 25 languagesDisplay poster now in 25 languages
Calculation tool under large review (almost finished)Calculation tool under large review (almost finished)
Bristol, 23-24 September 2008
Cliquez pour modifier le style du titre
3ème Réunion du Club des Utilisateurs France – Paris 4 Juillet 2007
Display Members per Country (27)
Sept 2008
Total: 330
FranceFrance
140140
GreeceGreece
44
GermanyGermany
88
SwedenSweden
11 EstoniaEstonia
11DenmarkDenmark
11
CzechCzechRepublicRepublic
22
BulgariaBulgaria
3333
BelgiumBelgium
55AustriaAustria
22
SpainSpain
33
Irish Irish RepublicRepublic
1414
2 2 HungaryHungaryPortugalPortugal
66
PolandPoland
11
NetherlandsNetherlands
55
MaltaMalta
44
LithuaniaLithuania
11
ItalyItaly
1212
22SloveniaSlovenia
SlovakiaSlovakia
22RomaniaRomania
33
FinlandFinland
11
SwitzerlandSwitzerland
3232
United United KingdomKingdom
4141
UkraineUkraine
33Legend
Very active
Active
1 > x > 5
1
EU countries without anymembers
Bristol, 23-24 September 2008
Top 10 city comparisonTop 10 city comparison
Durham 1478
Charleroi 363
Rennes 285
Helsinki 243
Lausanne 239
Milton Keynes 209
Ivano-Frankivsk City Council 203
Saarbrücken 202
Община Варна 196
Highland Council 190
17/09/2008
Durham (GB) 1907
Lausanne (CH) 564
Helsinki (FI) 499
Charleroi (BE) 363
Nottingham City Council (GB) 355
Rennes (FR) 305
Община Варна (BG) 304
Ivano-Frankivsk Citi Council (UA) 302
Ville de Neuchâtel (CH) 287
Milton Keynes (GB) 271
02/07/2007
Bristol, 23-24 September 2008
Posters in 25 European LanguagesPosters in 25 European Languagesbg -
българск
и
cs -
češt
ina
cy -
Cym
raeg
da
- d
ansk
de
- D
euts
ch
el -
ελλ
ηνι
κά
es -
esp
año
l
et -
ees
ti k
eel
fi -
su
om
i
fr -
fra
nça
is
nl
- N
ed
erla
nd
s
sv -
sve
nsk
a
hu
- m
agya
r
it -
ita
lian
olt
- li
etu
vių
kal
ba
ro -
ro
mân
ăp
t -
por
tugu
êssk
- s
love
nči
na
pl -
pol
ski
sr -
српс
ки је
зик
uk -
укра
їнсь
ка м
ова
sl -
slov
enšč
ina
en -
Englis
h
lv -
latv
iešu
val
oda
hr -
hrva
tski
Bristol, 23-24 September 2008
Participating cities per countryParticipating cities per country
No. of public and private (black) adherents per country (total 311) 12/07
0
40
80
120
Bristol, 23-24 September 2008
Display databaseDisplay database
Number of building per country (over 50)
0500
100015002000250030003500
No. of posters per country >50
0
5001000
1500
20002500
3000
3500
40004500
5000
GB FR CH IT FI BG BE UA DE SK SE IR NL PT PL
Bristol, 23-24 September 2008
Building type distributionBuilding type distribution
Building distribution 09/08 7%
44%
3%
15%
2%
6%
1%
13%
2% 1% 6%
1. Day nursery / Kindergarten / Créche 2. General school
3. Professional school 4. Administrative
5. Swimming pool (covered) 6. Sports hall
7. Depot 8. Social / Cultural
9. Health centre 10. Rescue centre
11. Multi-residential
Bristol, 23-24 September 2008
103 Shining Examples103 Shining Examples
0
5
10
15
20
25
30A
ustr
ia
Bulg
aria
Croa
tia
Czec
h Re
publ
ic
Den
mar
k
Finl
and
Fran
ce
Ger
man
y
Gre
ece
Hun
gary
Irel
and
Ital
y
Latv
ia
Lith
uani
a
Net
herl
ands
Pola
nd
Port
ugal
Rom
ania
Spai
n
Slov
akia
Swed
en
Switz
erla
nd
Ukr
aine UK
Shining Examples by Country- December 2007
Num
ber
Bristol, 23-24 September 2008
Administrative17%
School28%
Housing11%Events
3%
City/multiple buildings26%
Social/cultural7%
Swimming pool6%
Sports hall2%
Shining Examples by Type- December 2007
Administrative
School
Housing
Events
City/multiple buildings
Social/cultural
Swimming pool
Sports hall
Shining exShining examplesamples
Bristol, 23-24 September 2008
Latest Publications
Languages: en, fr
Bristol, 23-24 September 2008
Display Adaptation (France)
Bristol, 23-24 September 2008
Display Adaptation (France)
•
Bristol, 23-24 September 2008
Closer look at the CYBER work Closer look at the CYBER work programmeprogramme
WP2: Country integration and detailed evaluation of WP2: Country integration and detailed evaluation of the Campaign the Campaign Paul Fleming (DMU)
Update of the Communication HandbookUpdate of the Communication HandbookIan Turner (EC)
Bristol, 23-24 September 2008
Country integration and detailed evaluation of the Campaign
Work Package 2Work Package 2
Leader - Demontfort UniversityLeader - Demontfort University
Bristol, 23-24 September 2008
5 tasks of Work Package 25 tasks of Work Package 2
Task 2.1: Creating synergies between the Display® Label and national certification schemes (will be dealt with Wednesday morning)
Task 2.2: Analysis of the impact of technical improvements on building performance
Task 2.3: Qualitative and quantitative analysis of the impact of communication campaigns on the energy performance of buildings
Task 2.4: Update the Communication Handbook
Task 2.5: Sharing Information with the national or regional administrations and the ‘Concerted Action’
Bristol, 23-24 September 2008
Task 2.1: Creating synergies between Display® Task 2.1: Creating synergies between Display® and national certification schemesand national certification schemes
WHY?WHY?Display to be a complementary communication option and not competition with national scheme
WHO?WHO?EC, all partners
HOW?HOW?Set up meetings with national governments to discuss options etc:Adapt Display calculation tool to national benchmarks and figures
WHEN?WHEN?Continuous
Bristol, 23-24 September 2008
Task 2.2: Analysis of the impact of technical Task 2.2: Analysis of the impact of technical improvements on building performanceimprovements on building performance
WHY?WHY?Analysis of display database necessary to verify impact of labelling on building performance
WHO?WHO?De Montfort University
HOW?HOW?Select sample buildings with large changes. Identify buildings on database with frequent energy metering (hourly or half-hourly). Analysis to include local policy influencesProduce report quantifying savings in line with targets
WHEN?WHEN?On an annual rolling programme
Bristol, 23-24 September 2008
Task 2.3: Qualitative and quantitative analysis Task 2.3: Qualitative and quantitative analysis of the impact of communication campaignsof the impact of communication campaigns
WHY?WHY?To evaluate the effectiveness of the communications campaign?
• Quantitative to provide a large scale sample of thoughts and opinions.
• Qualitative for focused, detailed and ‘richer’ data.
WHO?WHO?De Montfort University
HOW?HOW? Design evaluation questionnaires (pre & post). Survey both users and those involved in campaigns (on-line surveys
& interviews). Produce short report for each City inc. SWOT analysis
WHEN?WHEN? Pre-questionnaires: Oct 08 Then on-going
Bristol, 23-24 September 2008
Task 2.4: Update the Communication Task 2.4: Update the Communication HandbookHandbook
WHY?WHY?Communication handbook produced in 2004/05
WHO?WHO?EC/DMU feedback from national users clubs
HOW?HOW?New best practice examples sourcedNew stickers designed will be made available to all cities to download and add to their handbookA general update of new and original ideas for communication campaigns will be made available in downloadable PDF sheets
WHEN?WHEN?First work up to Feb. 2009, new sheets added in late 2010
Bristol, 23-24 September 2008
Task 2.5: Sharing Information with the national Task 2.5: Sharing Information with the national or regional administrations and the ‘CA’or regional administrations and the ‘CA’
WHY?WHY?Experience from Display can be useful at National level
WHO?WHO?EC with input from partners
HOW?HOW?Produce a short briefing note (12-16 pages)
WHEN?WHEN?Late 2010 (month 24)
Bristol, 23-24 September 2008
Coffee or tea ?Coffee or tea ?
10.30-11.0010.30-11.00
Bristol, 23-24 September 2008
Closer look at the CYBER work Closer look at the CYBER work programmeprogramme
WP4: Continuation of the TCA AwardsWP4: Continuation of the TCA Awards Peter Schilken (EC)
WP 5: Beyond Public BuildingsWP 5: Beyond Public Buildings Sarah McLean + Pedro Guertler (EuroACE)
Bristol, 23-24 September 2008
Work Package 4Work Package 4
Continuation of the Display® Towards Class A award
Leader – Energie-CitLeader – Energie-Citééss
Bristol, 23-24 September 2008
3 tasks of work package 43 tasks of work package 4
Task 4.1: Launching and promotion of the competition
Task 4.2: Setting up the jury and jury meetings
Task 4.3: Towards Class A Award(s) ceremony
Bristol, 23-24 September 2008
Work Package 4Work Package 4Towards Class A awardTowards Class A award
• WHY?WHY?• Stimulation of local communication campaigns, giving an
incentive, continuity of the award
• WHO?WHO?• Energie-Cités (Miriam, Peter and Ian)• Input from all partners concerning sponsors and promotion
• HOW?HOW?• 2008 competition open to all local authorities• 2009 competition extended to private companies
• WHEN? WHEN? • Annual competition (launch in autumn, ceremony in spring following year
Bristol, 23-24 September 2008
9 October 08 Competiton Lauch at Open Days
6 March 2009 Application Deadline
Mid-March Synthesis by Energie-Cités
31 March 2009
Brussels
Jury meeting + notification of winners
24 April 2009
Brussels
Award Ceremony at
EC Rendezvous
Timetable Award 2008/09
Bristol, 23-24 September 2008
Beyond Public Buildings
Work Package 5Work Package 5
Leader - EuroACELeader - EuroACE
Bristol, 23-24 September 2008
4 tasks of work package 5 4 tasks of work package 5
Task 5.1: Creation of pilot group of companies to test Display® communication tools
Task 5.2: Workshop to develop launch and rollout Display to the commercial sector
Task 5.3: Rollout of Display® to commercial sector
Task 5.4: Communication at European level (WP5 contribution to WP6)
Bristol, 23-24 September 2008
Task 5.1: Creation of pilot group of companies Task 5.1: Creation of pilot group of companies to test Display® communication toolsto test Display® communication tools
WHY?WHY?To test the Display® communication tools in commercial buildings to assess the extent and direction in which the tools might need adaptation in order to meet the needs of the commercial sector
WHO?WHO?EuroACE
HOW?HOW?Pilot group formed from EuroACE & ACE member companies (6 – 10 companies; 2 already confirmed) Identification of suitable administration buildings for postersGathering feedback, sharing experiences & assessing progress via quarterly EuroACE meetings
WHEN?WHEN?September 2008 – May 2009
Bristol, 23-24 September 2008
Task 5.2: Workshop to develop launch and Task 5.2: Workshop to develop launch and rollout Display® to the commercial sectorrollout Display® to the commercial sector
WHY?WHY?To identify barriers, opportunities and audience for wider rollout of Display® membership to the commercial sector
WHO?WHO?EuroACE, with input from Energie-Cités and two local authority representatives from the consortium or the European Users Club
HOW?HOW?Organise and hold a workshop with the pilot group membersProduce a plan for the rollout based on workshop findings Produce an electronic leaflet to promote the rollout
WHEN?WHEN?June/July 2009
Bristol, 23-24 September 2008
Task 5.3: Rollout of Display® to commercial Task 5.3: Rollout of Display® to commercial sectorsector
WHY?WHY?To promote the wider user of the Display® communication tools in the commercial sector
WHO?WHO?EuroACE
HOW?HOW?EuroACE will use existing relationships with key supra-national & national associations to facilitate the rolloutPromotion of Display® via association-internal newslettersPresentation of Display® & its benefits at association meetingsRollout will be steered by the pilot group via quarterly meetings
WHEN?WHEN?August 2009 – August 2010
Bristol, 23-24 September 2008
Task 5.4: Communication at European level Task 5.4: Communication at European level (WP5 contribution to WP6)(WP5 contribution to WP6)
WHY?WHY?Highlight & promote use of the Display® tools in the commercial sector and identify common threads in communication activities between municipalities and commercial organisations
WHO?WHO?EuroACE, with help from Energie-Cités for promotion on the website
HOW?HOW?Develop case studies on each commercial sector member, highlighting their use of Display® tools & experiences relevant to public sectorProduce report identifying commonalities between private & public sectors for communicating & raising awareness of building performance Promote case studies & report on Display® website & at events
WHEN?WHEN?September 2010 – February 2011
Bristol, 23-24 September 2008
Work package 6Work package 6
Communication and dissemination
Leader – Energie-CitLeader – Energie-Citééss
Bristol, 23-24 September 2008
Promotion and Dissemination of the Promotion and Dissemination of the Display CampaignDisplay Campaign
Task 6.1: Review and enrichment of the Display Task 6.1: Review and enrichment of the Display websitewebsite
Task 6.2: Monthly e-news flash Task 6.2: Monthly e-news flash
Task 6.3: Display videoTask 6.3: Display video
Task 6.4: Promotion at events, identification of Task 6.4: Promotion at events, identification of interesting events, establishing a first list interesting events, establishing a first list
Bristol, 23-24 September 2008
Task 6.1: Review, enrichment and regular Task 6.1: Review, enrichment and regular update of the Display® websiteupdate of the Display® website
WHY?WHY?Complete review of the Display® website modernising and adapting it to a CYBER approach using the recommendations from the EU users clubImprovement of the ‘participating cities’ section to make city pages more attractive and Display® classifications available
WHO?WHO?Energie-Cités (Miriam)Input from all partners requested
HOW?HOW?Brainstorming at workshop and with graphic designer, consultation of the
European Users club and national users clubs
WHEN?WHEN? Continuous, first significant review by end 2008
Bristol, 23-24 September 2008
Task 6.2: Display® PublicationsTask 6.2: Display® Publications
CYBER Display brochureCYBER Display brochure
WHY?WHY?Follow on the success of the Display supplement produced in 2005 highlighting new cities and companies in action and communication in practice
WHO?WHO?Energie-Cités (Miriam)Input from all partners requested
HOW?HOW?Input from all partners requested and potential testimony cities identified during national users clubs
WHEN?WHEN? Month 15
Bristol, 23-24 September 2008
Task 6.2: Display® PublicationsTask 6.2: Display® PublicationsVideoVideo
WHY?WHY?Due to the dramatic increase in DVD or online videos as a successful media source we will produce 2 videos showing the real Display® activities carried out by a city
WHO?WHO?Energie-Cités (Miriam)
Two cities to be selected
HOW?HOW?Each video will highlight the exemplary Display® activities of the chosen city to be used for promotion and training events.
WHEN?WHEN? A video in 2008/2009 and one for the first winner in 2010
Bristol, 23-24 September 2008
Task 6.3: Monthly e-news flashesTask 6.3: Monthly e-news flashes
WHY?WHY?Redesign newsletter to a shorter and dynamic news flash
WHO?WHO?Energie-Cités (Miriam)Input from all partners requested
HOW?HOW?New option added on the website for interested parties to subscribe online
WHEN?WHEN? Monthly (25 e-news flashes in total - starting in month 2)
Bristol, 23-24 September 2008
Task 6.4: Promotion of Display® at eventsTask 6.4: Promotion of Display® at events
WHY?WHY?First hand promotion of the Campaign by all partners improves overall
European visibility and reputation
WHO?WHO?All the partners
HOW?HOW?10 to 15 minute presentation during local, national and international events (common PPT to be produced)
WHEN?WHEN? List to be developed plus important final rendezvous in month 28 (if possible EUSEW)
Bristol, 23-24 September 2008
Lunch
12.30 – 13.3012.30 – 13.30
Bristol, 23-24 September 2008
Strategic focus ~ Facilitate the development and the reporting of the project in the best conditions~ Provide the partners with the administrative and financial organisation and rules~ Ensure continuous evaluation + control of success of national implementation
Partners involved in WP1~ All 16 partners without exception!
Main facts ~ Duration: 30 months30 months from 09/2008 until 02/2011 included
~ Total budget: 1.747.065 € of which 995.991 € granted by the EU995.991 € granted by the EU~ Partnership: 16 partners
Planned results~ Quality management of the overall project allowing both friendly friendly
relationshipsrelationships and very rigorous implementationrigorous implementation and reporting~ Quality of technical and financial reports, prepared and sent in due timedue time
Introduction
Work Package 1:Work Package 1:Management & coordinationManagement & coordination
Bristol, 23-24 September 2008
Why?
To ensure continuous evaluation and control of success of the national implementation of CYBER Display
How?
In particular by establishing:~ an internal quality control system~ a non-performance procedure (“internal red flag”)~ a board of performance indicators showing the general and
individual progress (every 6 months along with short internal progress reports)…
~ … and friendly but efficient bilateral relationships
Management & coordination:Management & coordination:General coordination and control of success
Bristol, 23-24 September 2008
Establishes the rights and obligations for all beneficiariesSigned and returned to the EACI on 28 August 2008Starting date 01 September 2008Ending date 28 February 2011A (scanned) copy has been sent to all the partnersThe GA contains both special & general conditions + 3 annexes:
~ (I) Description of the Action~ (II) Estimated budget of the Action~ (III) Reporting and financial statements~ + the mandates signed by all co-beneficiaries to grant power of
attorney to the coordinator to sign the contract
Management & coordination:Management & coordination:Grant Agreement (GA)Grant Agreement (GA)
Bristol, 23-24 September 2008
A Consortium Agreement is currently being prepared and needs to be signed by all partners
Objective: To confirm the partners’ commitment to fully comply with the implementation of CYBER Display according to the expectations of the EACI
Main contents:~ Working philosophy and method~ Basic information about the implementation of CYBER Display~ Relevant financial issues not mentioned in the GA & annexes~ Internal “red flag” procedure in case of non performance under the GA~ GA and annexes will be a full part of the CA
Management & coordination:Management & coordination:Consortium Agreement (CA)
Bristol, 23-24 September 2008
The deliverables will be the concrete outcomes of CYBER Display and are defined in the grant agreement which specifies for each of the 28 CYBER Display deliverables:
~ the WP and lead partner it is related to~ the type, nature, size and format~ the language (English or each national language)~ the target groups~ the month of completion
Example of deliverables:~ CYBER Display Consortium agreement (D1.1.1)~ Report on evaluation of Display® tools (D2.3.1)~ Programme with Display® speaker and participant list for 20 national events and 5 international events (D6.4.1)
Deliverables (D)
Work Package 1:Work Package 1:Management & coordinationManagement & coordination
Bristol, 23-24 September 2008
The performance indicators will help us all to ensure that our CYBER project is implemented according to the work programme and time schedule
They are both compulsory and defined in the grant agreement which mentions indicators based on specific and strategic objectives
Example of indicators:~ Specific - At least one other national Display® user Club and 5 local users clubs ~ Strategic - At least 20 other local authorities who are not
members of the consortium carry out visible communication campaigns
Management & coordinationManagement & coordination
Performance indicators (PI)
Bristol, 23-24 September 2008
Management & coordinationManagement & coordinationBoard of Performance indicators (BPI)
Bristol, 23-24 September 2008
CYBER Display total budget: 1.747.0651.747.065 €€Total EU support: 995.991 € 995.991 € Match funding has to be found during the course of the project (own
funding and/or from third parties e.g. national energy agencies)3 payments:
~ 11stst pre-payment: 30% after signature of contract pre-payment: 30% after signature of contract~ 2nd payment: max. 40% of total EU support after approval of the
interim technical and financial statement (IR to be submitted March 2010)~ Last payment: after approval of the final technical and financial statement
Ensure that Energie-Cités (Lise and Peter) always has all your up-to-date bank details: IBAN, SWIFT, etc. (Energie-Cités will send a formal request later on)
Management & coordination:Management & coordination:
Financial issues
Bristol, 23-24 September 2008
Contributions always to be sent to the coordinator (Energie-Cités)Set up an internal time accounting systemtime accounting system for CYBER (Energie-Cités has
already sent a “timesheettimesheet” template mail 01/09/08) Set up a cost accounting systemcost accounting system for CYBER (Energie-Cités will provide a
“follow up of expensesfollow up of expenses” template Involve your financial officer from the very beginning! Always use the templates and guidelinesAlways use the templates and guidelines provided by Energie-Cités and/or the
EACI… This will make both your and Energie-Cités’ work easier!Get organised to always submit your contributions on timesubmit your contributions on time… This will avoid
delays (incl. for payments) for all partners!Any deviation deviation must bemust be duly justified and accepted duly justified and accepted by the EACI
Reporting
Work Package 1:Work Package 1:Management & coordinationManagement & coordination
Bristol, 23-24 September 2008
Ensure a careful follow up of your budget… by close cooperation between the project manager and the financial officer
Set up separate accounts for CYBERSet up separate accounts for CYBER in your general accountancyBe aware of and comply with the administrative and financial rules of IEE
projects: http://ec.europa.eu/energy/intelligent/implementation/index_en.htm
The number of hoursnumber of hours charged on the CYBER budget must be consistent with consistent with both the work programme and the outcomesboth the work programme and the outcomes
Inform Energie-Cités as soon as you identify some major deviation that may not be corrected later on
Leaders of WPs and/or tasks will be responsible for both the implementation, monitoring and follow up of the relevant activities, then reporting them to the SCSC and overall coordinator as well as in the interim report
Some first recommendations
Work Package 1:Work Package 1:Management & coordinationManagement & coordination
Bristol, 23-24 September 2008
Why? Ensure efficient operation, management and completion of the project in all fields: technical, administrative, financial, contractual, strategical, etc.
How? Take all decisions with substantial impact on the implementation of the project incl. monitoring of WP 3 at national and coordination of dissemination strategies
Minutes will be prepared and disseminated for better follow up of decisions
Who? All partners must prepare and participate in all SC represented by their CYBER project manager and/or deputy manager
Whenever relevant representatives from special bodies (e.g. national energy agencies) or from EACI may be invited to participate in SCs
When? SCs will be jointly organised with Workshops and European Users Clubs (WP3): Months 1, 8, 15, 22, 28
Management & coordination:Management & coordination:Steering Committees (task 1.2)
Bristol, 23-24 September 2008
Starting date: 01 September 2008Duration: 30 monthsEnding date: 28 February 2011
Breakdown of time schedule
Management & coordination:Management & coordination:Time Schedule
Bristol, 23-24 September 2008
Follow instructions, use templates & common abbreviations, comply with deadlines…
No mobile phone and no laptop at meetings unless duly justified and accepted by all…
Answer requests within deadline or inform of delay…
Whenever possible use HTML to write your emails…
Always ask when there is a doubt…
… and
Comply with all these common rules that we have Comply with all these common rules that we have agreed on!agreed on!
Management & coordination: Management & coordination: Some common rules for better work!
Bristol, 23-24 September 2008
“All IEE-supported projects should display the IEE banner of the IEE programme on all information and communication produced such as event programmes, cover pages of project reports, websites, brochures, flyers, posters, etc.”
“The Commission/EACI should be released from any responsibility for the information which the beneficiaries of a project are providing
Some first requirements…
Logo and dissemination activitiesLogo and dissemination activities
Bristol, 23-24 September 2008
The IEE banner should be displayed in particular in:~ the header of footer of all website pages including in the
national sub-websites~ all reports and brochures, posters, flyers, etc.~ all published papers at the end along with a short text
acknowledging IEE-funding~ presentation slides for conferences, workshops, etc.
Logo and dissemination activitiesLogo and dissemination activities
Bristol, 23-24 September 2008
The legal disclaimer should be displayed on any written information produced by all IEE-supported projects
It can be written in small font size and can be but in places which are less prominent than those used for the main logo e.g. at the bottom of websites or in the editorial information of publications. But is its important that it is actually being displayed somewhere!
“The sole responsibility for the content of this [webpage, publication, etc.] lies with the authors. It does not necessarily reflect the opinion of the European Communities.
The European Commission is not responsible for any use that may be made of the information contained therein.”
Logo and dissemination activitiesLogo and dissemination activities
Bristol, 23-24 September 2008
Tasks up to the next steering committeeTasks up to the next steering committee
WP1 (Energie-Cités)Consortium agreement (D1.1.1 – month 2)Board of performance indicators (D1.1.2 – month 6, template month 2)
WP2 (DMU)Country reports on the complementarities of the Display® Poster and Campaign and the national implementation scheme (D2.1 – month 6) Update the communication handbook (D2.4 – month 6)
WP3 (Cork County Council) training workshop (D3.2 month 1)Each local authority to start its local communication activities and organise their first National users club meeting
Bristol, 23-24 September 2008
WP4 (Energie-Cités) Adapt application form for 2009 launch announcement (D4.1 – month 3)Jury meeting (D4.2 – month 7)Source sponsors for the award in 2009
WP5 (EuroACE)Pilot group of companies to test Display (Task 5.1 – now until month 8)
WP6 (Energie-Cités)Review of existing website (D6.1 now until month 6)E-news flash – every month except summer holidays
Tasks up to the next steering committeeTasks up to the next steering committee
Bristol, 23-24 September 2008
AppointmentsAppointments
Next Steering Committee MeetingSteering Committee Meeting:
Brussels, Tuesday 22 April – Wednesday 23 April Display European Users ClubDisplay European Users Club Meeting:
Brussels, Tuesday 22 April – Wednesday 23 April Annual Rendezvous Energie-CitésAnnual Rendezvous Energie-Cités
Brussels, Wednesday 23 April – Friday 25 April
Incl. TCA Award ceremony (24 April)
Discussion, other matters and conclusion
Bristol, 23-24 September 2008
Coffee or tea ?
15.30 – 16.0015.30 – 16.00
Bristol, 23-24 September 2008
Local Communication activitiesLocal Communication activities
Moderated by Alex Grassick (Cork County Council)
Development of local communication campaigns. Development of local communication campaigns. Presentation of activities already planned, Presentation of activities already planned, brainstorming/collection of ideas, involvement of brainstorming/collection of ideas, involvement of partners, media coveragepartners, media coverage
Setting up of the National Display users clubs (Peter Setting up of the National Display users clubs (Peter Schilken)Schilken)
Bristol, 23-24 September 2008
Work package 3Work package 3
Local Communication Campaigns
Leader – Cork County Leader – Cork County Council Council
Bristol, 23-24 September 2008
3 tasks of work package 33 tasks of work package 3
Task 3.1: Local Communication Campaigns
Task 3.2: Display® Users Club
Task 3.2.1: National Users Clubs
Task 3.2.2: European Users Clubs
Task 3.3: Training workshops
Bristol, 23-24 September 2008
Task 3.1: Local Communication Task 3.1: Local Communication CampaignsCampaigns
Cork County Council
Bristol City Council
Camara Municipal de Almada
Národní síť Zdravých měst ČR (Healthy Cities of the Czech Republic)
City of Helsinki/PWD-Construction Management Division
Comune di Udine
Agência de Energia de Cascais
Kauno regioninė energetikos agentūra (Kaunas Regional Energy Agency)
Zavod Energetska agencija za Savinjsko, Šaleško in Koroško
The Council of the Borough of Milton Keynes
Comune di Salerno
Ville de Lille
Agence Locale de la Maîtrise de l'Energie- Mulhouse
Bristol, 23-24 September 2008
DeliverablesDeliverables
• Each city has its list of deliverables that will be monitored via the benchmarking tool (wp 1)
• City reports on communication progress (months 15 and 27)
Bristol, 23-24 September 2008
Task 3.2: Display® Users ClubTask 3.2: Display® Users Club
Task 3.2.1: National Users Clubs (responsibility (responsibility of each local authority)of each local authority)
It would be good to have each countries planning It would be good to have each countries planning as Peter or I might be interested in attending as Peter or I might be interested in attending certain strategic meetings with national certain strategic meetings with national representativesrepresentatives
Task 3.2.2: European Users Clubs (Energie-Cités) Month 8 (most likely in Brussels during Month 8 (most likely in Brussels during conference), 22 (to be decided) and 29 (to be conference), 22 (to be decided) and 29 (to be decided)decided)
Bristol, 23-24 September 2008
Task 3.3: Training workshopsTask 3.3: Training workshops
• 1st one here in Bristol starting tomorrow focusing on communication campaigns that can be organised within a municipality
• 2nd planned for month 15 – November 2009 in Almada focusing on communication campaigns in Schools
Bristol, 23-24 September 2008
End of the first day
• Thank you for your attention!Thank you for your attention!
• Rendezvous at 19.30Rendezvous at 19.30
Bristol, 23-24 September 2008
09.00: Creating synergies between display and national certification schemes – Peter Schilken
10.30: Coffee break 11.00: Closer look at the Display calculation tool – Ian Turner
~ Translations, wiki, import/export data etc.
12.30: Buffet lunch 13.30: End of Steering committee meeting/beginning of training
Agenda – Wednesday 24Agenda – Wednesday 24thth September September
Bristol, 23-24 September 2008
Creating synergies between Display® and Creating synergies between Display® and national certification schemesnational certification schemes
WHY?WHY?Display to be a complementary communication option and not competition with national scheme
WHO?WHO?EC, all partners
HOW?HOW?Set up meetings with national governments to discuss options etc:Adapt Display calculation tool to national benchmarks and figures
WHEN?WHEN?Continuous
WP 2: Task 2.1WP 2: Task 2.1
Bristol, 23-24 September 2008
Closer look at the Display calculation toolCloser look at the Display calculation tool
Moderated by Ian Turner (EC)
Interactive session familiarising partners with the Interactive session familiarising partners with the calculation toolcalculation tool
Translations, wiki, import/export of data etc.Translations, wiki, import/export of data etc.
Bristol, 23-24 September 2008
End of Kick-off meetingEnd of Kick-off meeting
Thank you for your participation!
Over to you Paul!
CYBER DisplayCYBER Display