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Briefing on In-industry Briefing on In-industry Internship/Project WorkInternship/Project Work

Summer 2008-10 BatchSummer 2008-10 Batch

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Project Evaluation

1. For PGP - project work is evaluated for 200 marks

2. Also needed for MSBTE (Internal as well as external evaluation)

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Project/Internship Objectives

Application of knowledge and techniques learned in the 1st year; to test, validate and challenge class-room learning;

Get a “feel” for the organization and the prevailing real life; improve the understanding of the functional area of the project

To appreciate interlinking of different functions and departments of the organization and the need for coordinated work culture.

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Project/Internship Objectives – c’td.

We expect students to demonstrate proficiency: In design of a research project, application of

appropriate research methods, collection & analysis of data and presentation of results

Application of skills and knowledge gained on the course by applying them to the analysis of a specific business problem or issue via a substantial piece of independent work.

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Project/Internship is also used for Placement Grading, since to prospective employers this is very valuable experience. Consequently, A brief interview (P.I) will be conducted with

the commencement of term 3 and trainee-wise schedule will be notified in due course.

The focus is on familiarity, learning and communicating these to the interviewer.

This P.I. has little to do with the project Report process (Viva-Voce) detailed subsequently.

If an “Executive Summary” is prepared, It may help this interview

Project/Internship Objectives – c’td.

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Selecting the topic/area of work

Should preferably be in the area major specialization;

Before going to the company, jot down 2 or 3 topics of your interest. This will be useful in case the company gives you a choice.

If the company assigns work of the nature of routine/study, you have to explain to them that an original & independent Project Report is required. You can do routine as well as work on a project assigned simultaneously.

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Project/Internship Administration Normatively, 8 weeks of project/internship is

scheduled; commencing immediately after completion of MSBTE regular examinations.

Students are required to finish the project/internship by 18th July, 2009 and report back for the 3rd term (20th July). Extension of project duration without permission is considered ‘unauthorized absence’ affecting TNG status (term 3) & Placement (‘debarring’).

Extension permission is granted only on receipt of signed intimation from the Company Project Guide.

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Before/on reporting to the Company

Ascertain your guide in the company (as well as in the institute) and discuss the topic with them.

Confirm your Project title and the scope of work with the company/ external guide.

Do through review of literature by going through all possible secondary sources.

Prepare a flow-chart of the activities for entire duration of project (your “Plan”) which will act as a progress check-list for you.

Get your guides to approve your Plan.

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After Joining the Company

Maintain a daily record of work done in a separate log book. This should include the points discussed and the information provided to you and will be useful in drafting the report later.

Find the name of the person in the company who will be acting as your external guide (if this is not already done) and discuss and finalize the project topic with him.

Company’s requirements are superior and should be followed.

Cont’d…

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After Joining the Company… Cont’d

Sincere efforts put in by the Trainee may lead to a Pre-Placement Offer (PPO) from the company. Therefore, take your project seriously!!

Data & information for your report must be completed while you are in the company - it is impossible to visit the company again.

Companies may require a report before you leave. You will then have to submit two reports: one for the company and other set to the Institute as per the specific requirements.

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Academic requirements Company’s certificate evidencing satisfactory

completion is an essential document; The issue of the certificate is often delayed by

the company/external guide due to: Poor quality of the project work Preoccupation of your external guide

You are responsible to get the certificate!!! Often restructuring/redrafting the report is

necessary to meet the Institute’s requirement. Be in touch with your internal guide;

Even when working as or in a team, no two reports should be identical. If found so, the institute will reject both the reports.

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Report Submission & Deadline Last date for submitting draft report to internal

guide is 10th Aug. 2009 (or earlier as per Internal Guides briefing). Please use ‘spell-check’ facility at draft preparation stage to avoid time-wastage in editorial correction.

The Final Report should be prepared and bound incorporating the corrections/ changes suggested by the Internal Guide

Last date for Final report (Hard bound version) submission is 5th Sept. 2009; failure to meet the deadline would disqualify trainee from Placement.

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Things To Take Care Of …

To avoid a delay issue of certificate of completion of project from Company, please take care to do and submit a good project report. If required, follow up with the the Company at least 3 – 4 weeks before your project submission date to for issue of completion certificate.

DO USE your internal guide during the Project. Keep in touch, preferably by e-mail.

DO NOT wait till the last date to submit the draft report to your internal project guide. Give him / her a little extra time as they are busy people and you might require to make 2nd or more drafts!

DO NOT wait till the last date to bind your report.

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Physical Features of the Report:

Report shall be typed on white paper (A4 size bond) and made in 3 copies – one copy for the Institute, one for MSBTE and one for the student.

The typing shall be of standard letter size (Arial - 12 font) black color using only one side of the paper with double spacing.

Margins: left - 35 mm, right - 20 mm, bottom - 20mm, top - 35 mm.

Binding: Report shall be Rexene bound in black. Plastic. Spiral bound project reports are not accepted.

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Physical Features ….. Cont’d

Front cover: The front cover should contain TOP: The title in block capitals of 6 to 15 mm letters CENTER: Full name of the Management Trainee in

block capitals of 6 to 10 mm letters BOTTOM: Name of the Institute, Year of submission –

all in block capitals of 6 to 10mm letters on separate lines with proper spacing and centering.

Blank sheets: At the beginning and end of the Report, two white bond papers should be provided, one for the purpose of binding and other to be left blank.

The length of the report should be between 8,000 to 10,000 words excluding annexure, tables, graphs etc.

The MSBTE copy should be prepared only after the completion of the PGP grading of Project.

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Preparing the Report Contents

The Project Report should have the contents

in the following order: 1. Institute certificate2. Company Certificate3. Acknowledgements4. Table of Contents with page numbers5. Abstract or Executive Summary6. Nomenclature and Abbreviations.

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Contents

7. Topic, Objectives & Scope (with reasons for selecting the topic)

8. Company/ Organization profile

9. Research Methodology

10. Analysis of Data

11. Observation & Findings

12. Limitations 13. Suggestions /

Recommendations 14. Bibliography &

References 15. Annexure

Remember: Minimum 8000 words and maximum 10000 words without the “Annexure”

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As the name suggests, should be completed on one (max two) sheets.

Should include: Area of work/Project Description (expand title) Scope/Expected results Organization of work/project (methodology) Key results/Findings Major limitations Main recommendation or Proposed future

activity

5. Abstract/Executive Summary

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5. Abstract / Executive Summary .. C’td

Prepare a summary (headline) of Objectives, Findings, Limitations & Recommendations only.

Though the Executive Summary is prepared in the end, it is included first in order.

Should provide an overview of the project emphasizing the value added by it in meeting set objectives.

Should create an impact and interest for the reader to peruse the full report!

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7. Topic, Objectives & Scope

Prefer to keep only one main objective

May have a number of subsidiary objectives.

A Problem well defined is half solved: SMART Objectives: Specific, Measurable,

Achievable, Relevant & Time – bound

Scope: To what extent and within what

boundaries, e.g. Market. Potential for “Kinley”

water (of Coca-Cola) in South Maharashtra

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Review of literature or Theory Discussion

This does not form a chapter but is an essential prerequisite after Objective & Scope are determined.

Refer at least 3 – 4 different books/websites on the topic. It will make your organizing for work easier!

Go through current journals and magazines related to the subject

Search all related information from the net. Avoid plagiarism.

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8. Company / Organization Profile General Information related to the Project:

Products & Services, Functional area related: Marketing / HR /

Finance scenario, department structure, topic related activities.

Industry Profile can also be briefly included in this part as background information if necessary

Details not directly connected to the Project/Internship work to be appended in the end (details in Section10)

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9. Research Methodology

Project Design: include flow chart for clarity

Information needed to Plan work

Sources of data: Primary & Secondary Designing the Questionnaire: Pains taken in

questionnaire designing earlier can save more efforts in data Analysis later and give meaningful inferences

Sampling

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9.1 Questionnaire Design: The Art of Asking Questions

What should be asked? Relevance and Accuracy

How should each question be phrased? Open – ended questions and fixed – alternative questions

In what sequence the questions to be arranged? Order bias, Funnel techniques, Filter bias.

What questionnaire layout will best serve the research objectives? Print, Post, Internet etc.

How should the questionnaire be pre-tested? Does the questionnaire need to be revised?

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9.2 Sampling

Sample size? Variance (s), Magnitude of Error (e), Confidence Level (z) n =(zs / e)2 Availability of time & other resources.

Sampling frame

Sampling Procedure : Probability & Non –

probability

Sampling Size – procedure relationship

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10. Data Analysis

Cross tabulation of the Questionnaire by classification of responses and frequency distribution.

The more effort you put in developing the questionnaire, i.e. aided recall, use a uniform rating scale, the easier it is to do data analysis.

Statistical methods; Central tendencies, Weighted Averages, Regression etc. using software like MS-Excel, SPSS etc.

Appropriate Graphical representation of key questions with comments.

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11. Observation & Findings

Observations are

related to those issues

which were NOT

included & explored

through the

questionnaire

Observations may not

require a data support

Observations are

indirect source of

information, often

valuable.

Keep your Objectives & Tabulation

sheet before you when you sit to write

your findings.

Finding have to be based on the data

collected: attempting to address the

objectives; they should match & relate

to/satisfy the objectives

List down the Findings

Write positive findings first

Key findings can be Graphically

represented stating the importance

and implications for the company

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12. Limitations

Constraints of resources including time

Availability of data

Reliability of data

Academic scope

Access to information etc.

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14. Bibliography & References

For Master’s level course, bibliography needs to be authentically written.

Author, year of Publication, Title Sub-Title, Edition, Name and Place of Publisher, Chapter & Pages. e.g. Kazmi, A. “Business Policy & Strategic

Management” Tata McGraw – Hill, New Delhi, 2nd Edition, 2002.

e.g. Khandwala P.N. , “Two routes to turnaround’ in business world, Apr.12-25 1989. pp 17-19.

Websites

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15. Annexure

Any material, the inclusion of which in the main report may hamper the flow e.g. Filled-up questionnaires copies Company formats, e.g. Performance Appraisal

etc. Company Leaflets or Handouts etc

Any data incidental to but not directly connected with the project: Full product range details Historical profiles Copy of Legal documents

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Get Going & Happy experience

Reopening of the Institute… Monday, 20th July 2009 is the start of Term 3.

Attendance on the 1st day is mandatory. We also advise submission of first draft by end

July