briefing memorandum to: board of mason county commissioners reviewed ...€¦ · to: board of mason...

BRIEFING MEMORANDUM

TO: BOARD OF MASON COUNTY COMMISSIONERS

Reviewed:

FROM: Amber Finlay

Ext. 206

DEPARTMENT: Superior Court and District Court

Briefing [ ] Action Agenda [ X ]

DATE: September 5, 2012 No.

ITEM: Jury Management System Background: The jury management system the Courts have been using since 1993 is archaic and will no longer have technical support. In March 2012, the Board of County Commissioners authorized advertisement for a Request for Proposals for a replacement jury system. Proposals were received from Jury Systems, Inc. (California) and Courthouse Technologies, Ltd. (Vancouver, BC). Jury Systems, Inc. would best fit the needs of the Mason County Courts. There are sufficient Trial Court Improvement Funds to purchase the new system and necessary hardware. There are also sufficient Trial Court Improvement Funds received each year to pay future annual support and maintenance. Recommended Action: Approval to award the bid to Jury Systems Inc. and negotiate an agreement with Jury Systems, Inc. The final agreement will be submitted to the Board for approval and signature. cc: Toni Sheldon, Judge Victoria Meadows, Judge Pat Swartos, Clerk Dave Loser

BOCC 2012-2013 EFSS Contract Cover

MASON COUNTY


Reviewed:

FROM: Casey A. Bingham Ext. 562

DEPARTMENT: Public Health Monday Briefing: ____ Consent Agenda: _X___

DATE: 9/4/12 No.

ITEM: Approval of Washington State Department of Social & Health

Services Contract # 1263-52713 Amendment 1

Background: This amendment is to a current contract that provides $16,384.78 through 7/30/2013 for Early Family Support Services. This amendment has no economic ramifications it just clarifies the reporting procedures required for the contract.

Recommended Action: Move to approve Contract Number 1263-52713

Amendment 1 between Washington State Department of Social & Health Services and Mason County for Alternative Response/Early Intervention services.

Attachments: Copy of contract on file with the Clerk.

DSHS Central Contract Services 2046CS EFSS Amendment 8-8-2012 Page 1

COUNTY PROGRAM AGREEMENT AMENDMENT

Early Family Support Services

DSHS Agreement Number 1263-52713 Amendment No. 01

This Program Agreement Amendment is by and between the State of Washington Department of Social and Health Services (DSHS) and the County identified below.

Administration or Division Agreement Number 0613- County Agreement Number

DSHS ADMINISTRATION Childrens Administration

DSHS DIVISION Division of Children and Family Services

DSHS INDEX NUMBER 1229

CCS CONTRACT CODE 1229

DSHS CONTACT NAME AND TITLE Ann Polanco

DSHS CONTACT ADDRESS 6840 Capital Blvd Bldg 3 P.O. Box 45714 Olympia, WA 98504-

DSHS CONTACT TELEPHONE (360) 725-6760

DSHS CONTACT FAX (360) 725-6769

DSHS CONTACT E-MAIL [email protected]

COUNTY NAME Mason County

COUNTY ADDRESS Attn: Casey Bingham P.O. Box 1666 Shelton, WA 98584-

COUNTY FEDERAL EMPLOYER IDENTIFICATION NUMBER

COUNTY CONTACT NAME Casey Bingham

COUNTY CONTACT TELEPHONE (360) 427-9670

COUNTY CONTACT FAX (360) 427-7772

COUNTY CONTACT E-MAIL [email protected]

IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM AGREEMENT? No

CFDA NUMBERS

AMENDMENT START DATE 10/01/2012

PROGRAM AGREEMENT END DATE 06/30/2013

PRIOR MAXIMUM PROGRAM AGREEMENT AMOUNT $16,384.78

AMOUNT OF INCREASE OR DECREASE $0.00

TOTAL MAXIMUM PROGRAM AGREEMENT AMOUNT $16,384.78

REASON FOR AMENDMENT; CHANGE OR CORRECT CONTRACT TERMS OR SOW, SEE PAGE TWO EXHIBITS. When the box below is marked with a check () or an X, the following Exhibits are attached and are incorporated into this Program Agreement Amendment by reference:

Exhibits (specify): This Program Agreement Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Program Agreement. No other understandings or representations, oral or otherwise, regarding the subject matter of this Program Agreement Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Program Agreement remain in full force and effect. The parties signing below warrant that they have read and understand this Program Agreement Amendment, and have authority to enter into this Program Agreement Amendment. COUNTY SIGNATURE(S)

PRINTED NAME(S) AND TITLE(S)

DATE(S) SIGNED

DSHS SIGNATURE

PRINTED NAME AND TITLE Ann Polanco, Contracts Manager/Monitor DSHS Children's Administration Region 3

DATE SIGNED

DSHS Central Contract Services 2046CS EFSS Amendment 8-8-2012 Page 2

This Program Agreement between the County and the State of Washington Department of Social and Health Services (DSHS) is hereby amended as follows: 1. Purpose: The purpose of this Amendment is to revise annual reporting elements in the Statement of

Work.

Exhibit A - Statement of Work is amended as follows: 2. Section 14, Reporting Procedure, subsection a. is amended to read as follows:

a. The Contractor shall submit the following reports, in a format prescribed by CA:

3. Section 14, Reporting Procedure, subsection a. first column, fourth bullet of the chart is amended to read as follows:

Annual Report

(Contract period) roll-up report to include, the number of:

a. Referrals;

b. Unduplicated children referred;

c. Families (cases) exited from EFSS for each of the following reasons:

(1) Provider unable to make contact;

(2) Family refused services;

(3) Family was referred to another program within CA;

(4) Services were completed;

(5) Provider referred EFSS case back to CPS as higher risk; and

(6) Re-referral and accepted for investigation.

d. Cases with another CPS referral received while family was participating in EFSS;

e. Families enrolled in community resources and referral services;

f. Families enrolled in Family Engagement Services:

(1) Of total # of families enrolled in Family Engagement Services, what % improved KBS scores in caregiving and parenting over time services were provided;

(2) Number of families –

(a) Referred to another program within CA;

(b) Services were completed;

(c) Referred EFSS case back to CPS as higher risk; and

(d) Re-referred and accepted for CPS investigation.

All other terms and conditions of this Program Agreement remain in full force and effect.

BOCC 2012-2013 EFSS Contract Cover

MASON COUNTY


Reviewed:

FROM: Casey A. Bingham Ext. 562

DEPARTMENT: Public Health Monday Briefing: ____ Action Agenda: _X___

DATE: 9/4/12 No.

ITEM: Approval of Washington State Department of Social & Health

Services Contract # 1263-52716 Amendment 1

Background: This amendment is to a current contract that provides $36,623.04 through 7/30/2013 for Early Intervention Program. This amendment has no economic ramification it just clarifies the reporting procedures required for the contract.

Recommended Action: Move to approve Contract Number 1263-52716

Amendment 1 between Washington State Department of Social & Health Services and Mason County for Early Intervention Services.


DSHS Central Contract Services 2048CS EIP Amendment 8-8-2012 Page 1

COUNTY PROGRAM AGREEMENT AMENDMENT

EIP

DSHS Agreement Number 1263-52716 Amendment No. 01

This Program Agreement Amendment is by and between the State of Washington Department of Social and Health Services (DSHS) and the County identified below.

Administration or Division Agreement Number 0603- County Agreement Number

DSHS ADMINISTRATION Childrens Administration

DSHS DIVISION Division of Children and Family Services

DSHS INDEX NUMBER 1229

CCS CONTRACT CODE 1229

DSHS CONTACT NAME AND TITLE Ann Polanco

DSHS CONTACT ADDRESS 6840 Capital Blvd Bldg 3 P.O. Box 45714 Olympia, WA 98504-

DSHS CONTACT TELEPHONE (360) 725-6760

DSHS CONTACT FAX (360) 725-6769

DSHS CONTACT E-MAIL [email protected]

COUNTY NAME Mason County

COUNTY ADDRESS Attn: Casey Bingham P.O. Box 1666 Shelton, WA 98584-

COUNTY FEDERAL EMPLOYER IDENTIFICATION NUMBER

COUNTY CONTACT NAME Casey Bingham

COUNTY CONTACT TELEPHONE (360) 427-9670

COUNTY CONTACT FAX (360) 427-7772

COUNTY CONTACT E-MAIL [email protected]

IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM AGREEMENT? No

CFDA NUMBERS

AMENDMENT START DATE 10/01/2012

PROGRAM AGREEMENT END DATE 06/30/2013

PRIOR MAXIMUM PROGRAM AGREEMENT AMOUNT $36,623.04

AMOUNT OF INCREASE OR DECREASE $0.00

TOTAL MAXIMUM PROGRAM AGREEMENT AMOUNT $36,623.04

REASON FOR AMENDMENT; CHANGE OR CORRECT CONTRACT TERMS OR SOW, SEE PAGE TWO EXHIBITS. When the box below is marked with a check () or an X, the following Exhibits are attached and are incorporated into this Program Agreement Amendment by reference:

Exhibits (specify): This Program Agreement Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Program Agreement. No other understandings or representations, oral or otherwise, regarding the subject matter of this Program Agreement Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Program Agreement remain in full force and effect. The parties signing below warrant that they have read and understand this Program Agreement Amendment, and have authority to enter into this Program Agreement Amendment. COUNTY SIGNATURE(S)

PRINTED NAME(S) AND TITLE(S)

DATE(S) SIGNED

DSHS SIGNATURE

PRINTED NAME AND TITLE Ann Polanco, Contracts Manager/Monitor DSHS Children's Administration Region 3

DATE SIGNED

DSHS Central Contract Services 2048CS EIP Amendment 8-8-2012 Page 2

This Program Agreement between the County and the State of Washington Department of Social and Health Services (DSHS) is hereby amended as follows: 1. Purpose: The purpose of this Contract Amendment is to make changes to the reporting elements in

the Statement of Work.

Exhibit A - Statement of Work is amended as follows: 2. Section 9, Reports, subsection a., in the table - second column, first box is amended deleting the

following phrase related to the EIP Monthly Report:

1 copy to CA HQ Program Manager [Attention: EIP Program Manager P O Box 45710 Olympia, WA 98504-5710]

3. Section 9, subsection a., in the table - first column, fourth bullet is amended to read as follows:

Annual Report (Contract period roll-up report to include the number of:

a. Referrals;

b. Unduplicated children referred;

c. Families (cases) exited from EIP for each of the following reasons:

(1) Family refused service;

(2) Children removed from parent/caregiver;

(3) Family referred to another program or service that is more appropriate than EIP intervention;

(4) Cases closed by CA; and

(5) Services completed.

All other terms and conditions of this Program Agreement remain in full force and effect.

BOCC Consolidated Contract Amendment C16893 #4

MASON COUNTY


Reviewed:

FROM: Casey Bingham Ext. 562

DEPARTMENT: Health Monday Briefing: ____ Action Agenda: _X___

DATE 9/4/2012 No.

ITEM: Approval of Consolidated Contract C16893 Amendment 4

Background: This Amendment to the 2012-2014 Consolidated Contracts C16893 increases the

maximum consideration of the contract by $83,399 to a total maximum of $1,230,412.00. The changes in this contract were made in:

Public Health Emergency Preparedness & Response 83,399.00 The funding was budgeted for the 2012 and 2013 fiscal years

Recommended Action:

Move to approve Amendment #4 of 2012-2014 Consolidated Contracts C16893

Attachments:

Copy of contract on file with the Clerk.

MASON COUNTY PUBLIC HEALTH 2012 – 2014 CONSOLIDATED CONTRACT

Page 1 of 20

CONTRACT NUMBER: C16893 AMENDMENT NUMBER: 4 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as “DOH”, and MASON COUNTY PUBLIC HEALTH hereinafter referred to as “LHJ”, pursuant to the Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows:

Adds Statements of Work for the following programs:

• Public Health Emergency Preparedness & Response (PHEPR) - Effective August 10, 2012

Amends Statements of Work for the following programs:

• EPA NEP PIC Program Competitive Award - Effective May 15, 2012

Deletes Statements of Work for the following programs:

2. Exhibit B-4 Allocations, attached and incorporated by this reference, amends and replaces Exhibit B-3 Allocations as

follows:

Increase of $83,399 for a revised maximum consideration of $1,230,412.

Decrease of for a revised maximum consideration of .

No change in the maximum consideration of . Exhibit B Allocations are attached only for informational purposes.

Unless designated otherwise herein, the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH ________________________________________________

STATE OF WASHINGTON DEPARTMENT OF HEALTH _________________________________________

Date Date

APPROVED AS TO FORM ONLY Assistant Attorney General

AMENDMENT #4

Exhibit A, Statements of Work Page 2 of 20 Contract Number C16893-4 Revised as of July 16, 2012

2012-2014 CONSOLIDATED CONTRACT EXHIBIT A

STATEMENTS OF WORK TABLE OF CONTENTS

DOH Program Name or Title: EPA NEP PIC Program Competetive Award - Effective May 15, 2012 ............................................................................................ 3 DOH Program Name or Title: Public Health Emergency Preparedness & Response (PHEPR) – Effective August 10, 2012 ......................................................... 15

AMENDMENT #4


Exhibit A Statement of Work

Contract Term: 2012-2014

DOH Program Name or Title: EPA NEP PIC Program Competetive Award - Effective May 15, 2012

Local Health Jurisdiction Name: Mason County Public Health

Contract Number: C16893

SOW Type: Revision Revision # (for this SOW) 1 Funding Source Federal Subrecipient State Other

Federal Compliance (if applicable)

ARRA (Recovery Act) FFATA (Transparency Act)

Type of Payment Reimbursement Fixed Price Period of Performance: May 15, 2012 through December 31, 2014

Statement of Work Purpose: The purpose of this statement of work is to implement a Pollution Identification and Correction (PIC) Program in Mason County.

Revision Purpose: The purpose of this revision is to establish a separate master index code for the agriculture best management practices (BMPs) portion of the PIC award so costs can be easily distinguished and tracked.

Chart of Accounts Program Name or Title CFDA # BARS Revenue Code

Master Index Code

Funding (LHJ Use

Start Date

Period Only) End Date

Current Consideration

Change

None

Total Consideration

POLLUTION ID AND CORRECTION - NEP 66.123 333.66.12 261B121A 05/15/12 12/31/14 538,779 -60,000 478,779 LIVESTOCK MGMT AG BMP'S - NEP 66.123 333.66.12 261C121A 05/15/12 12/31/14 0 60,000 60,000 TOTALS 538,779 0 538,779

Task Number Task/Activity/Description *May Support PHIP

State and Local Standards/Measures

Deliverables/Outcomes Due Date/Time Frame Payment

Information and/or Amount

1 POLLUTION ID AND CORRECTION - NEP

Project Administration and Management a) Semi-Annual Environmental Protection Agency (EPA) Puget Sound Financial and Ecosystem Accounting Tracking System (FEATS) Progress Reports b) Draft Memorandums of Understanding (MOUs) with Squaxin Island Tribe, Mason Conservation District and Washington State University (WSU) Mason County Extension

a) October 15, 2012 April 15, 2013 October 15,2013 April 15, 2014 October 15 2014 b) September 30, 2012

Reimbursement for actual costs up to $25,869


Define a Comprehensive Pollution Identification and Control (PIC) program for basins draining into Puget Sound based on the existing “Sustainable Water Quality Program” written by Mason County Public

a) Convene a steering committee of representatives from Mason County Public Health, the Squaxin Island Tribe, EPA, Washington State

a)Convene steering committee by July 31 2012; work will be ongoing though the end of the grant

(Reimbursement for actual costs up to $75,000 over the course of the grant.)

AMENDMENT #4






Health in August 2010 Departments of Health and Ecology, WSU Mason County Extension and the Mason Conservation District to: • Review current programs,

reports and maps for area of work

• Identify gaps in programs, authority and funding

• Develop options for addressing the needs identified

The committee will be co-chaired by a representative from Mason County Public Health and a representative from the Squaxin Island Tribe. The committee will revise the PIC Program Draft Protocols and standard operating procedures (SOPs) while developing options, particularly for agriculture and enforcement to protect shellfish growing areas b) Prepare a PIC programs evaluation and gap analysis and report to propose improvements and fix gaps in the PIC program. The report will address issues of concern in the PIC Program Draft Protocols, such as monitoring and corrective action for livestock operations and an accountability process for interagency referrals and efficacy of local enforcement capacity. The draft and final report will be submitted to DOH.

b)PIC program evaluation and gap analysis report draft due to DOH for approval by March 31, 2013

a)Reimbursement for actual costs up to $57,500 b) Reimbursement for actual costs up to $17,500 over the course of the grant.

AMENDMENT #4







Ambient Monitoring – Tier 1 Tier 2

a) Ten (10) routine surface water samples collected and analyzed for pathogenic pollutants at fifteen (15) sites throughout basins draining into Puget Sound (excluding Hood Canal). Data entry, STORET data entry, data management and routine reporting will be performed. b) Routine monthly surface water sample collection and analysis of pathogenic pollutants at 15 additional sites, focused within a specific Puget Sound Drainage Basin. Data entry, STORET data entry, data management and routine reporting will be performed. c) Results of this monitoring will be used to inform the steering committee in their work to identify and prioritize areas for intensive sanitary surveys and dye tests and future PIC program work.

Annual sampling, Ongoing through December 31, 2014. a) + b) One-third of samples will be collected and analyzed by June 30, 2013. One-third of samples will be collected and analyzed by June 30, 2014. 75% or more of the remaining one-third of samples will be collected and analyzed by December 31, 2014. c) Draft Prioritized PIC work plan due to DOH for approval by December 31. 2012.

(Reimbursement for actual costs up to $168,547) a)Reimbursement for actual costs for first third of samples up to $50,000. b) Reimbursement for actual costs for second third of samples up to $50,000 Reimbursement for actual costs for third batch of samples up to $40,000 c)Reimbursement for actual costs up to $28,547


Education and Outreach a) Presentations will be given to residents in designated PIC project areas. Handouts/packets of educational information will be developed and given to homeowners. Specialized information and outreach will be given to polluters to attempt to gain voluntary compliance before enforcement is instituted.

Ongoing through December 31, 2014. a) Presentations to citizens in McLane Cove will be ongoing through the completion of the area report on December 31, 2013. Presentations to citizens in North Bay will be ongoing through the completion of the area report on December 31, 2014.


AMENDMENT #4






b) A report will be generated at the completion of the PIC work in each identified area to inform citizens of the progress made to improve water quality. Social marketing will be used to gain information as well as promote the desired messages. c) Summary reports of outreach activities will be provided to DOH each reporting period, including number of designated areas, number of presentations/ designated area, number of landowners residing in designated areas and number of landowners who comply voluntarily.

b) Reports to citizens in McLane Cove/Pickering Passage will be delivered by December 31, 2014 and reports to citizens in North Bay by December 31, 2012. c) Outreach reports provided in each FEATs report per schedule in task 1.


Pollution Identification and Correction activities

a) Parcel records will be reviewed and prioritized. Sanitary surveys will focus along the developed shoreline. North Bay and Pickering Passage (McLane Cove) were chosen for early work because DOH shellfish growing area marine water sampling has identified water quality concerns in these two areas. Livestock pollution problems encountered during the course of sanitary surveys will be addressed according to section 4.4 of the February 2007 Mason County Public Health Water Quality Standard Operating Procedure & Protocol manual and will include any revisions to the SOPs developed by the steering committee work as described in tasks 2a & b.

a) Parcel research will be done in McLane Cove by December 31, 2012, in North Bay by December 31, 2013. This research will provide the number of parcels in each area. Need for sanitary surveys will be based on water sample results (high counts) and review/analysis of parcel records. Previous water quality work indicates that the number of sanitary surveys required by Pollution Investigation and Correction work varies from area to area and is site specific. A detailed list of properties requiring a sanitary survey will be approved by DOH and included each reporting


AMENDMENT #4






b) Identified high risk Onsite Sewage Systems (OSS) will be dye tested. This tool may allow for the identification of failures that cannot be identified by walk over inspections or visual evaluations. Number and location of parcels dye tested will be reported. c) Data will be entered into STORET and Geographic Information Systems (GIS) reporting systems and to update the OSS Operation and Maintenance (O & M) maps. d) Address complaints and failures identified during sanitary survey and dye test efforts. Report the total number of failures identified and repairs completed. Identified failures will be turned over to OSS program staff for appropriate follow up as outlined in Mason County Code 6.76.130. Compliance through repair or replacement will be attempted through voluntary compliance. If not achieved, the property will be posted for non-

period. b) Dye tests will be completed as high risk OSS are identified. Determination of the need for a dye test is based on surface water sampling results and information obtained during the sanitary survey. Based on previous water quality work up to four (4) dye tests may be required each year. The dye tests will be ongoing as sites are identifies. Approximately Four (4) by July 2013, Four (4) by July 2014, Two (2) by December 2014. c) Ongoing through December 31, 2014. d) Ongoing through December 31, 2014.

AMENDMENT #4






occupancy through Environmental Health (EH) Enforcement policy. e) Reports will summarize number and results of completed sanitary surveys and dye tests as well as a record of failing onsite septic systems identified and final disposition of repair. Reports will summarize the number, type and location of agricultural problems identified and corrected as outlined in the Interim PIC Protocol document.

e) Reporting schedule as outlined in task 1.


Policy Development and approval of the project QAPP, update of SOPs and any necessary created or modified county policy. John Konovsky of the Squaxin Island Tribe will act as the Quality Assurance (QA) officer for the Quality Assurance Project Plan (QAPP) process with EPA.

December 31, 2013 Reimbursement for actual costs up to $20,847

7 LIVESTOCK MGMT AG BMP'S - NEP

Administration of the Agricultural Best Management Practices (BMP) Fund will be conducted in accordance with guidance developed by the Department of Ecology. Mason County will be responsible for oversight of the funds as outlined in the guidance document for the following tasks: • Conduct outreach to landowners and

stakeholders • Provide technical assistance to

landowners, directly or via appropriate organizations, to best site, design and construct livestock BMPs.

• Conduct initial and follow up site

Each semi-annual progress report will include the number, type and location of BMPs completed and in progress and the total amount spent for each reporting period and the total to date. 100% of BMP funds spent by December 2014.

Administrative tasks and reporting for cost reimbursement submitted after BMPs are installed and inspected. BMP reports will be submitted with each semi-annual report according to the reporting schedule in task 1.

Reimbursement of actual costs up to $60,000 Reimbursement up to $50,000 based on actual costs for BMP material and installation costs. Reimbursement up to 20% of total BMP material and installation costs for administrative tasks,

AMENDMENT #4






visits to ensure proper installation, use and maintenance of BMPs.

• Conduct administrative tasks for grant reporting and cost share reimbursement. Reporting on BMPs will be completed as outlined in Ecology’s guidance document.

DOH may withdraw Task 7 funds if they are not spent in a timely fashion or add funds by mutual consent if more are needed.

outreach and site visits. Reimbursement not to exceed $10,000 total.


Squaxin Island Tribe will complete the following tasks • Co-chair PIC Steering Committee • Advise health director and health

officer • Act as data quality assurance officer • Verify water quality corrections

(locations shall be provided by Mason County and Mason Conservation District)

• Provide data management, GIS and STORET support

Three (3) annual data quality summary reports Up to 240 compliance verification water quality samples Three (3) annual voluntary compliance and enforcement reports Data management, GIS & STORET support

Ongoing through December 31, 2014. Data quality summary reports submitted with April semi-annual reports as outlined in task 1.

$28,927 $19,927 = salaries, fringe, indirect $7,200 = 240 FC lab samples $1,800 = mileage (3600 miles)

*For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other revised Standards/Measures that may apply, can be found at: http://www.doh.wa.gov/PublicHealthandHealthcareProviders/PublicHealthSystemResourcesandServices/PublicHealthImprovementPartnershipPHIP/ResourceCatalog/Standards.aspx Special Requirements: Federal Funding Accountability and Transparency Act (FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work, the LHJ must have a Data Universal Numbering System (DUNS®) number. Information about the LHJ and this statement of work will be made available on http://USASpending.gov by DOH as required by P.L. 109-282.

http://www.doh.wa.gov/PublicHealthandHealthcareProviders/PublicHealthSystemResourcesandServices/PublicHealthImprovementPartnershipPHIP/ResourceCatalog/Standards.aspx

http://usaspending.gov/

AMENDMENT #4


Program Manual, Handbook, Policy References Mason County’s On-Site Sewage System Management Plan As Required by WAC 246-272A, Revised December 11, 2007 Mason County Public Health Water Quality Standard Operating Procedure & Protocol February, 2007 Mason County Environmental Health Policies- Environmental Health Enforcement Policy Special References (RCWs, WACs, etc) WAC 246-272A, RCW 70.118A, Puget Sound Action Agenda, Interim PIC Program Protocols, February 2007 Mason County Public Health Water Quality Standard Operating Procedure & Protocol. Federal funds from the Environmental Protection Agency (EPA) National Estuary Program (NEP) Account must be used to implement elements and activities of the local on-site sewage management plans that do not conflict with and are consistent with the goals, strategies, objectives, and actions of the Puget Sound Action Agenda. Monitoring Visits (frequency, type) The DOH program contact will conduct at least one monitoring visit during the life of this project. The type, duration, and timing of visit will be determined and scheduled in cooperation with the subawardee. Special Instructions Progress reports are due to DOH via email to [email protected] and [email protected] on the following dates: April 15, 2012, October 15, 2012; April 15, 2013; October 15, 2013; April 15, 2014; October 15, 2014. Minority and Women-Owned business Reporting is due to [email protected] on the following dates: April 15, 2012, October 15, 2012; April 15, 2013; October 15, 2013; April 15, 2014; October 15, 2014. All environmental data must be entered by the local health jurisdiction into EPA’s Storage and Retrieval data system (STORET) at http://www.epa.gov/STORET. The semi-annual report format and data reporting requirements will be provided by DOH and may be modified throughout the contract period via email announcement. Program Specific Requirements/Narrative The following provisions are the pass-thru requirements of all U.S. EPA - DOH subawards funded under cooperative agreement PC-00J32601. Administrative Conditions

1. Cost Principles Sub-Recipient agrees to comply with the cost principles of the below listed federal regulations are applicable as appropriate to this award.

2 CFR 225 (A-87) for State, Local, and Indian Tribal Governments 2 CFR 220 (A-21) for Educational Institutions 2 CFR 230 (A-122) Nonprofit Organizations FAR 31.2 for Commercial Organizations

An electronic copy of all the Circulars and applicable CFR’s may be obtained via the OMB Home Web page at: http://www.whitehouse.gov/omb/grants_default/

Unless otherwise indicated, the Cost Principles apply to the use of funds provided under this Agreement and In-kind matching donations. The applicability of the Cost Principles depends on the type of organization incurring the costs.

2. Audit Requirements The Sub-Recipient shall fully comply with requirements of OMB Circular A-133, ‘Audits of States, Local Governments, and Non-Profit Organizations, if applicable.

mailto:[email protected]



http://www.epa.gov/STORET

http://www.whitehouse.gov/omb/grants_default/

AMENDMENT #4


3. Hotel-Motel Fire Safety Act Pursuant to 40 CFR 30.18, if applicable, and 15 USC 2225a, Sub-Recipient agrees to ensure that all space for conferences, meetings, conventions, or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (PL 101-391, as amended. Sub-Recipient may search the Hotel-Motel National Master List at: http://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance (FEMA ID is currently not required), or to find other information about the Act.

4. Recycled Paper (State Tribal and Local Government Recipients) In accordance with the policies set forth in EPA Order 1000.25 and Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management (January 24, 2007), Sub-Recipient agrees to use recycled paper and double sided printing for all reports which are prepared a part of this Agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA, or to Standard Forms, which are printed on recycled paper and are available through the General Services Administration.

5. Lobbying Sub-Recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying. Sub-Recipient shall include the language of this provision in award documents for all sub-awards exceeding $100,000, and require that sub-awardees submit certification and disclosure forms accordingly.

In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited expenditure under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each expenditure.

Part 30 Recipients All contracts awarded by Sub-Recipient shall contain, when applicable, the anti-lobbying provisions as stipulated in the Appendix at Title 40 CFR Part 30.

Pursuant to Section 18 of the Lobbying Disclosure Act, Sub-Recipient affirms that it is not a non-profit organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a non-profit organization described in Section 501(c)(4) of the Code but does not and will not engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act.

Lobbying and Litigation Sub-Recipient’s chief executive officer shall ensure that no grant funds awarded under this Agreement are used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. Sub-Recipient shall abide by its respective OMB Circular (A-21, A-87, or A-122), which prohibits the use of Federal grant funds for litigation against the United States or for lobbying or other political activities.

6. Suspension and Debarment Sub-Recipient shall fully comply with Subpart C of 2 CFR Part 180 and 2 CFR Part 1532, entitled ‘Responsibilities of Participants Regarding Transaction (Doing Business with Other Persons)’. Sub-Recipient is responsible for ensuring that any lower tier covered transaction as described in Subpart B of 2 CFR Part 180 and 2 CFR Part 1532, entitled ‘Covered Transactions’, includes a term or condition requiring compliance with Subpart C. Sub-Recipient is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions. Sub-Recipient acknowledges that failing to disclose the information as required at 2 CFR 180.335 may result in the delay or negation of this assistance agreement, or pursuance of legal remedies, including suspension and debarment.

Sub-Recipient may access the Excluded Parties List System at: http://www.epls.gov. This term and condition supersedes EPA Form 5700-49, ‘Certification Regarding Debarment, Suspension, and Other Responsibility Matters’.

7. Drug-Free Workplace Certification Sub-Recipient must make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in Title 40 CFR 36.200-36.230. Additionally, in accordance with these regulations, Sub-Recipient organization must identify all known workplaces under its federal award; and keep this information on file during the performance of the award.

Sub-Recipients who are individuals must comply with the drug-free provisions set forth in Title 40 CFR 36.300.

The consequences for violating this condition are detailed under Title 40 CFR 36.510. Sub-Recipients can access the Code of Federal Regulations (CFR) Title 40 Part 36 at: http://www.access.gpo.gov/nara/cfr/waisidx_06/40cfr36_06.html

http://www.usfa.dhs.gov/applications/hotel

http://www.epls.gov/

http://www.access.gpo.gov/nara/cfr/waisidx_06/40cfr36_06.html

AMENDMENT #4


8. Management Fees Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable. The term “management fees or similar charges” refers to expenses added to the direct costs in order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities, or for other similar costs which are not allowable under this assistance agreement. Management fees or similar charges may not be used to improve or expand the project funded under this Agreement, except to the extent authorized as a direct cost of carrying out the scope of work.

9. Reimbursement Limitation If Sub-Recipient expends more than the amount of federal funding in its approved budget in anticipation of receiving additional funds, it does so at its own risk. The Federal Government is not legally obligated to reimburse Sub-Recipient for costs incurred in excess of the approved budget.

10. Trafficking in Persons The following prohibition statement applies to Sub-Recipient, and all sub-awardees of Sub-Recipient. Sub-Recipient must include this statement in all sub-awards made to any private entity under this Agreement.

“YOU AS THE SUB-RECIPIENT, YOUR EMPLOYEES, SUB-AWARDEES UNDER THIS AWARD, AND SUB-AWARDEES’ EMPLOYEES MAY NOT ENGAGE IN SEVERE FORMS OF TRAFFICKING IN PERSONS DURING THE PERIOD OF TIME THAT THE AWARD IS IN EFFECT; PROCURE A COMMERCIAL SEX ACT DURING THE PERIOD OF TIME THAT THE AWARD IS IN EFFECT; OR USE FORCED LABOR IN THE PERFORMANCE OF THE AWARD OR SUB-AWARDS UNDER THIS AWARD.”

11. DUNS and CCR Requirements Unless otherwise exempted from this requirement under 2 CFR 25.110, Sub-Recipient must maintain the currency of its information in the CCR until submission of its final financial report required under this Award or receive the final payment, whichever is later.

Sub-Recipient may not make a sub-award to any entity unless the entity has provided its DUNS number to Sub-Recipient.

12. FY2011 ACORN Funding Restriction No funds provided under this Agreement may be used for sub-awards/sub-grants or contracts to the Association of Community Organizations for Reform NOW (ACORN) or any of its subsidiaries.

13. Disadvantaged Business enterprise Requirements, General Compliance Sub-Recipient agrees to comply with the requirements of EPA’s Program for Utilization of Small, Minority and Women’s Business Enterprises in procurement under assistance agreements, contained in 40 CFR, Part 33.

14. Sub-Awards If Sub-Recipient makes sub-awards under this Agreement, Sub-Recipient is responsible for selecting its sub-awardees and, if applicable, for conducting sub-award competitions. Sub-Recipient agrees to: 1. Establish all sub-award agreements in writing; 2. Maintain primary responsibility for ensuring successful completion of the approved project (SUB-RECIPIENT CANNOT DELEGATE OR TRANSFER THIS RESPONSIBILITY TO A

SUB-AWARDEE). 3. Ensure that any sub-awards comply with the standards in Section 210(a)-(d) of OMB Circular A-133, and are not used to acquire commercial goods or services for the

sub-awardee. 4. Ensure that any sub-awards to 501(c)(4) organizations do not involve lobbying activities; 5. Monitor the performance of sub-awardees, and ensure sub-awardees comply with all applicable regulations, statutes, and terms and conditions which flow down in the

sub-award; 6. Obtain DOH’s consent before making a sub-award to a foreign or international organization, or a sub-award to be performed in a foreign country; and 7. Obtain approval from DOH for any new sub-award work that is not outlined in the approved work plan in accordance with 40 CFR Parts 30.25 and 31.30, as applicable.

AMENDMENT #4


Programmatic Conditions

1. Semi-Annual Performance Reports Sub-Recipient is required to submit performance reports every six months, unless a different reporting frequency is outlined in the Scope of Work, using the reporting tool supplied by DOH. Sub-Recipient agrees to include brief information on each of the following areas:

a) a comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period; b) the reasons for slippages if established outputs/outcomes were not met; c) additional pertinent information, including when appropriate, analysis and information of cost overruns or high unit costs.

Reporting periods are from October 1 to March 31 and April 1 to September 30. Performance reports are due to DOH 15 calendar days after the end of each reporting period.

2. Final Performance Report In addition to the periodic performance reports, the sub-recipient will submit a final performance report to DOH within 60 calendar days after the expiration or termination of the award. The report shall be submitted to the DOH Grant Manager and must be provided electronically. The report shall generally contain the same information as in the periodic reports, but should cover the entire project period.

3. Recognition of EPA Funding Reports, documents, signage, videos, or other media, developed as part of projects funded by this Agreement shall contain the following statement:

“THIS PROJECT HAS BEEN FUNDED WHOLLY OR IN PART BY THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY UNDER ASSISTANCE AGREEMENT PC-00J32601 TO WASHINGTON DEPARTMENT OF HEALTH. THE CONTENTS OF THIS DOCUMENT DO NOT NECESSARILY REFLECT THE VIEWS AND POLICIES OF THE ENVIRONMENTAL PROTECTION AGENCY, NOR DOES MENTION OF TRADE NAMES OR COMMERCIAL PRODUCTS CONSTITUTE ENDORSEMENT OR RECOMMENDATION FOR USE.”

4. Copyrighted Material EPA has the right to reproduce, publish, use, and authorize others to use copyrighted works or other data developed under this assistance agreement for Federal purposes.

DOH acknowledges that EPA may authorize another grantee to use copyrighted works or other data developed under this Agreement as a result of: a) the selection of another grantee by EPA to perform a project that will involve the use of the copyrighted works or other data or; b) termination or expiration of this agreement.

5. Peer Review The results of this project may affect management decisions relating to Puget Sound. Prior to finalizing any significant technical products the Principal Investigator (PI) of this project must solicit advice, review and feedback from a technical review or advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how respective comments are addressed by the PI will be provided to the DOH Grant Manager prior to releasing any final reports or products resulting from the funded study.

6. Quality Assurance Requirements Acceptable Quality Assurance documentation must be submitted to the DOH within 30 days of acceptance of this agreement or another date as negotiated with the DOH grants manager. The Department of Ecology will hire a National Estuary Program (NEP) Quality Coordinator for all EPA-funded NEP projects. DOH will notify sub-awardees when the position is hired and provide contact information. The sub-recipient will then submit all Quality Assurance documentation to the NEP Quality Coordinator at the Department of Ecology. No work involving direct measurements or data generation, environmental modeling; compilation of data from literature or electronic media, and data supporting the design, construction, and operation of environmental technology shall be initiated under an agreement until DOH or Department of Ecology has approved the quality assurance document.

7. Environmental Data and Information Technology Sub-recipients are required to institute standardized reporting requirements into their work plans and include such costs in their budgets. All environmental data will be required to be entered into the EPA’s Storage and Retrieval data system (STORET). The best method (local or state consolidated) for reporting will be determined on a project-by-project basis between the DOH grant manager and sub-recipient. More information about STORET can be found at http://www.epa.gov/STORET.

AMENDMENT #4


8. Minority and Women-Owned Business Enterprise (MBE/WBE) Fair Share Objectives and Reporting Sub-recipients are held to the same requirements as the recipient of the EPA Grant and must accept the MBE/WBE fair share objectives/goals negotiated with EPA by the Washington Office of Minority and Women’s Business Enterprises as follows:

MBE: PURCHASED GOODS 8%, PURCHASED SERVICES 10%, PROFESSIONAL SERVICES 10% WBE: PURCHASED GOODS 4%, PURCHASED SERVICES 4%, PROFESSIONAL SERVICES 4%

By accepting this financial assistance the sub-recipient is accepting the fair share objectives/goals stated above and attests to the fact that it is purchasing the same or similar construction, supplies, services and equipment, in the same or similar relevant geographic buying market as, Washington Office of Minority and Women’s Business Enterprises. Sub-Recipients are required to submit MBE/WBE utilization reports every six months. Reports will be in the following format and will include all qualifying purchases. Reporting periods are from October 1 to March 31 and April 1 to September 30. Reports are due to DOH 15 calendar days after the end of each reporting period.

*Type of product or service codes: 1 = Construction 2 = Supplies 3 = Services 4 = Equipment

DOH Program Contact (Name, Program Title, Mailing Address, Email Address, Phone & Fax Number) Blake Nelson, Office of Shellfish and Water Protection, PO Box 47824, Olympia WA 98504-7824; 360.236.3307; [email protected]

1. Procurement Made By (check box)

2. Business Enterprise (check box)

3. $ Value of Procurement

4. Date of Purchase MM/DD/YY

5. Type of Product or Services * (Enter Code)

6. Name/Address/Phone Number of MBE/WBE Contractor or Vendor

Recipient Sub-Recipient

Prime Minority Women


AMENDMENT #4


Exhibit A Statement of Work

Contract Term: 2012-2014

DOH Program Name or Title: Public Health Emergency Preparedness & Response (PHEPR) – Effective August 10, 2012

Local Health Jurisdiction Name: Mason County Public Health

Contract Number: C16893

SOW Type: Original Revision # (for this SOW) Funding Source Federal Subrecipient State Other

Federal Compliance (if applicable)

ARRA (Recovery Act) FFATA (Transparency Act)

Type of Payment Reimbursement Fixed Price Period of Performance: August 10, 2012 through June 30, 2013

Statement of Work Purpose: The purpose of this statement of work is to provide funding for Public Health Emergency Preparedness and Response activities for the period of August 10, 2012 through June 30, 2013.

Revision Purpose: N/A

Chart of Accounts Program Name or Title CFDA # BARS

Revenue Code

Master Index Code

Funding (LHJ Use

Start Date

Period Only) End Date

Current Consideration

Change

Increase (+)

Total Consideration

FFY12 PHEPR LHJ FUNDING 93.069 333.93.06 18101272 08/10/12 06/30/13 0 83,399 83,399 TOTALS 0 83,399 83,399 FFY12 PHEPR LHJ FUNDING

Task Number Task/Activity Description

*May Support PHIP State and Local

Standards/Measures Deliverables/Outcomes Due Date/Time Frame

Payment Information and/or

Amount 1.4 P2 Task 1:

Update current Medical Reserves Corps (MRC) procedures and operation plans to focus on recruitment, retention and training of our volunteers

Submit Mason County’s: • Updated policies, procedures • Operation plans for Mason County

MRC

06/30/13 Reimbursement for costs, not to exceed total funding consideration amount

1.4 P2 Task 2: Assess LHJ’s current volunteer group and look for gaps in representation e.g., mental health professionals, pediatricians, pharmacists…actively recruit those groups identified

Submit summary of gaps identified and recruitment strategies used to recruit those groups, including: • List of recruitment activities for the

year • Copy of letters sent • Copy of social media ads used etc.

06/30/13

1.4 P2 Task 3: Create and implement a training and exercise program for the MRC

Submit: • Summary of training and exercises

provided • Attendance/participation rosters

06/30/13

AMENDMENT #4






Amount 3.4 P1 Task 1:

Develop a public health (PH) Continuity of Operations Plan (COOP) as an annex to our Comprehensive Emergency Response Plan (CERP)

Submit the PH COOP 06/30/13

3.4 S2 Task 1: Conduct a tabletop, or exercise a portion of our emergency response plan. Include community partners

Submit copies of: • After Action Report (AAR) • Improvement Plan (IP)

60 days after the exercise and no later than June 30th

3.4 S2 Task 2: Provide preparedness training and educational opportunities to staff and partners

Submit training records. Training records not contained in SmartPH must be submitted on a DOH-provided form.

01/31/13 06/30/13

3.4 S2 Task 3: Update the CERP with lessons learned from response activities and exercises yearly.

Submit updated CERP 06/30/13

3.2 S1 Task 1: Report National Incident Management System (NIMS) compliance activities using the on-line reporting tool provided by DOH

Submit completed survey using DOH reporting tool

06/30/13

3.2 S1 Task 2: Provide Incident Command System (ICS) training as needed for new and current staff

Submit training records. Training records not contained in SmartPH must be submitted on a DOH-provided form.

01/31/13 06/30/13

7.2 P2 Task 1: Meet with planning partners to review pre-identified mass care shelter sites and make any needed additions or subtractions

Submit a complete list of pre-identified mass care shelter sites.

10/15/12

7.2 P2 Task 2: Conduct an initial assessment on new sites and conduct an updated assessment on previously identified sites.

Submit updated list of sites that have a complete assessment

06/30/13

7.2 P2 Task 3: Update assessment forms to assess sites for mass care.

Submit site assessment form 12/31/12

7.2 P2 Task 4: Update our Comprehensive Emergency Management Plan (CEMP), Alternate Care Facilities (ACF) Plan, Strategic National Stockpile (SNS) Plan, Pandemic Flu Plan

Submit updated Plans to include Mass Care Sites

06/30/13

AMENDMENT #4






Amount and Memorandums of Understanding (MOU’s) to reflect list of sites.

8.1 P1 9.1 P1

Task 1: Participate in quarterly conference calls with the State SNS Coordinator

Submit meeting minutes to include jurisdiction’s attendees, discussion topics, outcomes, and next steps.

Quarterly 09/30/12 12/30/12 03/30/13 06/30/13

8.1 P1 9.1 P1

Task 2: Attend and report SNS activities at region 3 public health Local Emergency Response Coordinator (LERC) and coalition meetings

Submit progress report to include jurisdictional attendees, discussion topics, outcomes, and next steps.

01/31/13 06/30/13

8.1 P1 9.1 P1

Task 3: Participate in SNS Regional Coordinators network to support Region 3 LHJ’s

Submit progress report to include jurisdictional attendees, discussion topics, outcomes, and next steps.

01/31/13 06/30/13

8.1 P1 9.1 P1

Task 4: Be the regional point of contact for completion of the annual Technical Assistance Review (TAR)

Submit TAR self-assessment documents for each LHJ in the Region

01/31/13 05/15/13

8.1 P1 9.1 P1

Task 5: Meet with planning partners to review pre-identified mass care shelter sites and make any needed additions or subtractions

Submit a complete list of pre-identified mass care shelter sites.

10/15/12

8.1 P1 9.1 P1

Task 6: Conduct an initial assessment on new sites and conduct an updated assessment on previously identified sites.

Submit updated list of sites that have a complete assessment

06/30/13

8.1 P1 9.1 P1

Task 7: Update assessment forms to assess sites for points of dispensing,

Submit site assessment form 12/31/12

8.1 P1 9.1 P1

Task 8: Update LHJ CEMP, ACF Plan, SNS Plan, Pandemic Flu Plan and MOU’s to reflect list of sites.

Submit updated Plans to include Mass Care Sites

06/30/13

8 & 9 Each non-Cities Readiness Initiative (CRI) LHJ will complete a self-assessment using the TAR tool and forward the completed tool to regional and state officials along with a current copy of the Medical Countermeasure and Medical Materiel Management and Distribution Plans (capabilities 8 and 9). All Jurisdictions

Submit all documents to be reviewed 05/15/13

AMENDMENT #4






Amount should strive to achieve the SNS score of 69 or higher and state composite score of 53 or higher.

8.1 P1 9.1 P1

Task 10: Annual update of our SNS annex to our comprehensive plan

Submit Updated plan 06/30/13

10.1 P4 Task 1: Participate in Region 3 and Region 2 Healthcare Coalition meetings


01/31/13 06/30/13

10.1 P4 Task 2: Attend Mason County Department of Emergency Management (DEM) Planning Team meetings: Participate in Emergency Support Function 8 (ESF-8) planning efforts


01/31/13 06/30/13

10.1 P4 Task 3: Attend Mason General Hospital (MGH) Disaster Committee meetings


01/31/13 06/30/13

13.1 P3 S1 Task 1: Ongoing ( yearly) updates to our Epidemiology Investigations Policy and Procedure manual

Submit updated policy and procedure manual

06/30/13

13.1 P3 S1 Task 2: Respond to DOH requests for information or feedback regarding epidemiological systems, surveillance data, and outbreak management as needed

Submit feedback and information when requested.

Upon request 06/30/13

13.1 P3 S1 Task 3: Complete outbreak summaries using DOH provided forms.

Submit outbreak summaries using DOH provided forms.

06/30/13

13.1 P3 S1 Task 4: Participate in a DOH-organized process to collect and assess information on needs for epi response and COOP in the event of electronic or other system disruptions

Submit list of completed activities as listed by DOH,

Upon request 06/30/13

13.2 P1 P2 Update yearly the Epidemiology and Communicable Disease (CD) Investigations Policy and Procedures

Submit updated policy and procedures 06/30/13

13.1 P4 4.5

Task 1: Be available 24/7 for urgent or emergency issues, Continue use of the 24/7 report line and continue bi-annual report to

Submit copy of bi-annual report submitted to 911/dispatch and community partners

01/31/13 06/30/13

AMENDMENT #4






Amount 911/dispatch and community partners of how to reach Public Health 24/7

13.1 P4 4.5

Task 2: Maintain emergency communications equipment e.g., satellite phones and participate in a quarterly test.

Submit quarterly report of satellite phone test on a template provided by DOH

Quarterly 09/30/12 12/30/12 03/30/13 06/30/13

13.1 P4 4.5

Task 3: Participate in State Electronic Communications and Urgent Response Exchange System (SECURES) testing

Submit progress report to include jurisdictional participants’ discussion topics, outcomes, and next steps.

01/31/13 06/30/13

15.1 P3 E1 Task 1: Incorporate into the MRC Operations Manual a process to ensure proper credentialing of LHJ volunteers.

Submit updated MRC Operations Plan 06/30/13

15.1 P3 E1 Task 2: Use the Electronic System for Advance Registration of Volunteers and Healthcare Professionals (ESAR-VHP) system to register all LHJ MRC volunteers with the state

Submit bi-Annual Report of percentage of our volunteers registered

01/31/13 06/30/13

15.1 P3 E1 Task 3: Adopt an internal electronic system to manage MRC volunteers

Submit report of electronic system adopted/used.

05/15/13

*For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other revised Standards/Measures that may apply, can be found at: http://www.doh.wa.gov/PublicHealthandHealthcareProviders/PublicHealthSystemResourcesandServices/PublicHealthImprovementPartnershipPHIP/ResourceCatalog/Standards.aspx Program Specific Requirements/Narrative Special Requirements: Federal Funding Accountability and Transparency Act (FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work, the LHJ must have a Data Universal Numbering System (DUNS®) number. Information about the LHJ and this statement of work will be made available on http://USASpending.gov by DOH as required by P.L. 109-282.

http://www.doh.wa.gov/PublicHealthandHealthcareProviders/PublicHealthSystemResourcesandServices/PublicHealthImprovementPartnershipPHIP/ResourceCatalog/Standards.aspx

http://usaspending.gov/

AMENDMENT #4


DOH Program Contact: Brad Halstead, Finance Analyst Department of Health PO Box 47890, Olympia, WA 98504-7890 [email protected] PHEPR Deliverable Submission: [email protected] 360-236-4054



BoCC Cover Sheet_Solid Waste Program Manager Hiring_09042012.doc

MASON COUNTY


Reviewed:

FROM: Brian Matthews, PE, Director of Public Works

Ext. 450

DEPARTMENT: Public Works Monday Briefing: ____ Action Agenda: __X__

DATE: September 4, 2012 No.

ITEM: Request authorization to advertise for, interview and hire a Solid

Waste Program Manager for the Utilities and Waste Management Division of Public Works.

Background: This position has remained vacant since April 2011. In the

time since then, the County has been completing some of the duties of this position through the use of interim staff hired on a consulting basis. This consulting arrangement will be ending no later than December 31st of this year.

Having the position of Solid Waste Program Manager filled is essential to the

effective and efficient operation of the County’s solid waste program. At this time, the Public Works Utilities and Waste Management Division would like to hire a replacement for this position.

Recommended Action: I move the Board of County Commissioners authorize

the Public Works Director to advertise for, interview and hire for the Solid Waste Program Manager position.

Attachments: None.

BOCC Consolidated Contract Amendment C19893 #1

MASON COUNTY


Reviewed:


DEPARTMENT: Health Monday Briefing: ____ Action Agenda: _X___

DATE 8/28/2012 No.

ITEM: Approval of Amendment #1 to the Interlocal Agreement with Grays

Harbor County for Community Transformation Grant.

Background: This Amendment to the Interlocal Agreement with Grays Harbor County for the

Community Transformation grant provides an additional $16,194.50 to a total of $21,1943.50.

This increase was not budgeted in the 2012 budget year

Recommended Action:

Move to approve Amendment #1 the Interlocal Agreement with Grays Harbor County for Community Transformation Grant.

Attachments:

Copy of contract on file with the Clerk.

BOCC G1000278 Amendment 2.docx

MASON COUNTY


Reviewed:


DEPARTMENT: Environmental Health Monday Briefing: ____ Action Agenda: __x__

DATE: 9/4/2012 No.

ITEM: Approval of contract # G1000278 Amendment 2

Background: This amendment is needed to modify the scope of work and adjust the budgeted spending areas accordingly. This contract has no budgetary consideration it reallocates unspent resources to newly identified scopes of work.

Recommended Action: Move to approve Amendment #2 of Contract

G1000278 between Department of Ecology and Mason County.


CEDS Cover Sept 4.doc

MASON COUNTY


Reviewed:

FROM: Diane Zoren Ext. 747

DEPARTMENT: Central Operations Monday Briefing: ____ Consent Agenda: ____

DATE: September 4, 2012 No. 8.1

ITEM: Approval of the 2012-2013 Comprehensive Economic Development Strategy (CEDS) Project list as recommended by the Mason County Economic Development Council.

Background: This is a public infrastructure prioritization list. Projects are considered according to community need, project readiness, probability of being funded, and number of jobs created. Projects must be sponsored by a government entity to qualify for the CEDS process. Projects are ranked with a low, medium, or high priority.

Recommended Action: I move to approve the 2012-2013 Comprehensive Economic Development Strategy (CEDS) Project list as recommended by the Mason County Economic Development Council. Attachment: Resolution

Comment [D1]: If there are legal notification requirements please discuss with Diane, ext. 419.

8/30/2012

APPLICANT PROJECT PRIORITY

Belfair Water District No. 1 Hwy 3 Waterline Replacement/Relocation Project $4,000,000 High

Belfair Water District No. 1 Water Systems Upgrades (4 Resevoir upgrades) $400,000 High

City of Shelton City of Shelton Infiltration & Inflow Control Project $4,000,000 High

City of Shelton Olympic Hwy N Major Overlay $1,664,651 High

City of Shelton Shelton Area Regional Water and Wastewater Facilities $4,000,000 High

City of Shelton State Route 3 Corridor & Transit Safety Improvements $4,000,000 High

City of Shelton Wallace Kneeland Blvd. Overlay $1,500,000 High

City of Shelton/Mason County US 101/Wallace Kneeland Interchange Improvement Project $27,000,000 High

Mason County Allyn Pump Station Improvements $160,000 High

Mason County Capital Improvements & Implementation Planning for Mason Co. Sewer Systems $1,000,000 High

Mason County Northbay Trail Development $1,100,000 High

Mason County Shellfish Protection Action Plan $200,000 High

Mason County Fire Dist No. 5 Allyn Fire Station Expansion $850,000 High

Mason County PUD No. 1 Electric Utility Upgrade and Infrastructure in PUD No. 1 Area $8,100,000 High

Mason County PUD No. 1 PUD No. 1 Facility Energy Conservation Improvements and Upgrades $3,500,000 High

Mason County PUD No. 1 Skokomish Valley Substation Relocation Project $3,500,000 High

Mason County PUD No. 1 Water Utility Upgrade and Infrastructure PUD No. 1 Area $6,800,000 High

Mason County PUD No. 3 Belfair SR 3 Utilitiy Improvements and Relocation $3,500,000 High

Mason County PUD No. 3 Broadband or alternative broadband deployment & public safety deployment $5,000,000 High

Mason County PUD No. 3Downtown Shelton Senior Center Relocation & Consolidation/Repurposing Admin & Engineering Buildings

$1,500,000 High

Mason County PUD No. 3 Electric Utility Upgrade and Infrastructure in PUD No. 3 Area $11,000,000 High

Mason County PUD No. 3 Harstine Island Broadband Deployment (Stimulus) $8,600,000 High

Mason County PUD No. 3 Johns Prairie Habitat Restoration and Johns Creek Interpretative Program $250,000 High

Mason County PUD No. 3 Johns Prairie Watermain Extension, Customer Connection Assistance $1,000,000 High

COST

Comprehensive Economic Development Strategy Project List for 2012-2013

8/30/2012

Mason County PUD No. 3 Locally Installed Renewable Energy Generation $500,000 High

Mason County PUD No. 3 Dow Mountain Fiber Optic Network Extension $200,000 High

Mason County/City of Shelton/Port of Shelton

Impact of Groundwater Withdrawl on John's Creek Study $400,000 High

Mason General Hospital Campus Renewal $33,000,000 High

Port of AllynArchitectural Standards & Regs for commercial zone & industrial lands zoning regulations

$25,000 High

Port of Allyn Industrial Development Area Belfair $2,000,000 High

Port of Allyn Upgrade Allyn Water System $125,000 High

Port of Hoodsport Construction of Multi-Function Complex $403,000 High

Port of Shelton Identify & Reduce Unaccountable Water Loss on John's Prairie $342,000 High

Port of Shelton Johns Prairie Water $300,000 High

Port of Shelton Marina Piling & Float Replace/Reconfigure $2,000,000 High

Port of Shelton Oakland Bay Marina Bulkhead & Pedestrian Trail $1,300,000 High

Port of Shelton Sewer Line to Marina $500,000 High

Port of Shelton SF Cold Storage Facility - feasibility study $35,000 High

Port of Shelton SF Security Systems - cameras and gate cards $42,000 High

City of Shelton Franklin St. Improvement $500,000 Medium

City of Shelton Seventh and Alder Intersection Improvements $1,000,000 Medium

Mason County Coordinated UGA Stormwater Design & Implementation $500,000 Medium

Mason County Fire Dist No. 5 Central Administration Repair & Training Facility $1,600,000 Medium

Mason County PUD No. 3 Mason Substation Rebuild $3,000,000 Medium

Port of Shelton John's Prairie Capital Hill Utilities $100,000 Medium

Port of Shelton JP Brownfield Cleanup $100,000 Medium

Port of Shelton Renovation of Building 1 $1,600,000 Medium

Port of Shelton Sewer Collection Infrastructure $150,000 Medium

Port of Shelton SF Cold Storage Facility - engineering & construction $2,500,000 Medium

updated 06/06/2012

Cover for Protham contract Sept 4.doc

MASON COUNTY


Reviewed:

FROM: Diane Zoren Ext. 747

DEPARTMENT: Central Operations Monday Briefing: ____ Action Agenda: ____

DATE: September 4, 2012 No. 8.3

ITEM: Approval to enter into a contract with Prothman & Associates for an Interim Human Resources Director. The rate is $64 per hour +3% B&O tax and a temporary housing allowance. This will be paid from the Human Resources budget.

Background: The Human Resources position is vacant and is a critical position. Mason County is in the recruiting process to fill the position and in the mean time, will contract with Prothman & Associates for an interim director. Patrick LeMay was interviewed on August 29 and has agreed to fill the position in September.

Recommended Action: Approval to enter into a contract with Prothman & Associates for an Interim Human Resources Director. The rate is $64 per hour +3% B&O tax and a temporary housing allowance. This will be paid from the Human Resources budget. Attachment: contract

MASON COUNTY


Reviewed:

FROM: Jeremy Graham

Ext. 450

DEPARTMENT: Public Works

Hearing

DATE: September 4, 2012

ITEM: Public Hearing:

Private Line Occupancy Permit between Mason County and Allyn Hoefs

Background: Allyn Hoefs has submitted a Private Line Utility Occupancy Permit for a 2” force main septic line that will be in the County right of way at 3100 Mason Lake Drive W, Grapeview, Washington (Parcel No. 22105-51-00085). Recommended Action: I move the Board of County Commissioners approve and execute the Private Line Utility Occupancy Permit between Mason County and Allyn Hoefs. Attachments: Private Line Utility Occupancy Permit w/ the Clerk of the Board

MASON COUNTY


Reviewed:

FROM: Jeremy Graham

Ext. 450

DEPARTMENT: Public Works

Public Hearing

DATE: September 4, 2012

ITEM: Public Hearing:

Change of control transaction of the Wave Broadband’s franchise agreement. Background: Wave Broadband currently holds a franchise granted by Mason County, to own and

operate a cable system within the County.

On May 30, 2012, Oak Hill Capital Partners III, L.P. in conjunction with Wave Division Capital, LLC, a Washington limited liability company controlled by Wave Parent, entered into a definitive agreement to acquire Wave Parent from its current majority owners, principally three affiliates of Sandler Capital Management.

In accordance with the notice requirements and under all laws applicable to the County with the filing of FCC 394 Form which notifies Mason County, that there will be a change in the ultimate control of the cable franchisee WaveDivision IV, LLC, a Washington limited liability company d/b/a Wave Broadband (“Wave”). OH WDH Holdco, LLC, a Delaware limited liability company affiliated with Oak Hill Capital Partners, a San Francisco based private equity investment company, entered into a definitive purchase agreement to acquire the membership interests of WaveDivision Holdings, LLC, Delaware limited liability company, the parent of Wave.

The Application has been reviewed and determined that Oak Hill meets the legal, technical, and financial criteria to become the owner of Wave Parent and the indirect owner of Franchisee, and the transaction is in the best interests of the County.

Recommended Action: I move the Board of County Commissioners approve and execute the resolution granting consent and approval to Wave Broadband change of control transaction.

Attachments: Resolution

briefing memorandum to: board of mason county commissioners reviewed ...€¦ · to: board of mason...

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