brief introduction with suggested corrections

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Nomination Category : Best ICT enabled University of the year

Name of the Project : Implementation of IT at Gujarat Technological

University

Details of the Applicant : Dr. G.P.Vadodaria I/c Registrar

Details of the Programme/Project/Initiative

1. Brief Introduction :The Gujarat Technological University (GTU) http://www.gtu.ac.in was setup by the

State in 2007 to regulate the affiliation, examination, curriculum development etc in

the area of professional education like Engineering, pharmacy, management,computer science and Hotel Management. University has started functioning in the

year 2008 with engineering and pharmacy institutions (219 approx.) and grown up to

500 plus institutions imparting education in the field of engineering, pharmacy,

management, computer science and Hotel Management. Presently university is

providing single umbrella shelter to more than 78 different courses and more than 4

million students across the state.

University has concentrated in the field of research, innovation and application of

professional skills for socio economical betterment. University is trying hard in the

sector of technology transfer at different levels. To achieve the set goal of university,

GTU is working for Industry Define Project (IDP), Faculty Development Project (FDP)

and User Define Project (UDP). The jurisdiction of university is whole state; hence

GTU has divided the affiliated institutes in to five different zones for better

management and control. GTU has transformed not only by innovating strategies in

better managing examinations but also in all strata of policy innovations. By

promoting the excellence in every mechanism GTU wish to march ahead with

progressive goals.

GTU has bagged many awards: ICT Enabled University Award and Manthan Award for

e-learning in the year 2009; GESIA Award and Digital Learning World Education

Summit Award in the year 2011. Winning awards in the consecutive years proves the

seriousness and striving for excellence incrementally. GTU have excelled not only in

education processes and targets but also in all extracurricular domains. The

achievements in the time frame have been quite inclusive ranging from state level

Blood donation award from Indian Red Cross Society by H.H. Governor of Gujarat and

Chief Minister.
http://www.gtu.ac.in/http://www.gtu.ac.in/http://www.gtu.ac.in/


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Achievements of the university are self benchmarking and it has ensured steady

growth in the agenda of making a progressive knowledge ecosystem. The cementing

relationship which has been developed with MSME communities and public

departments via GTU Innovation Council is ensuring a vibrant tomorrow in the higher

education strata in country.

2. Why ?? :To develop the knowledge of science, engineering, technology, management and

environment for the advancement of quality of life of the mankind in general and in

relation to the domain of engineering, technological development and applications.

3. Objective :To create institutes and centers of excellence for imparting state-of-the-atr education,

training and research.

To create capabilities for development of knowledge, skill and competency at various

levels.

To create upgraded infrastructure of global standard for education, training and

research.

To function as a leading resource centre for knowledge, management and

entrepreneurship development.

To establish close linkage with industry to make teaching, training and research

relevant to the needs of the industry at various levels.

4. Target group :Students at under-graduate and post-graduate levels, Faculty members and

researchers, Industries, Society, without any prejudice on the sole ground of sex, rac,

creed, cast, class, religious belief or political opinion

5. Geographical Area :Across Gujarat State

6. Date :08/07/2008


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7. Is project Still Operational

YES

8.

Points that make the program/project innovative

Examination Work:

GTU has initiated encrypted examination papers on compact disk first time inthe state and used mobile SMS technique to decrypt examination papers across

the state. Exam paper delivery system at GTU is a paper less delivery of papers

system. Security is through encryption /decryption technique having three layer

password protection, out of which one password is delivered before half an

hour of the examination through dedicated mobile SMS service.

Automation of pre exam activities likeo Exam form generation and receipt,o Hall ticket generation,o student exam barcode and other reports.

This has been achieved with proper implementation of Information Technology.

GTU has developed its own IT based bar-coded automated systems foro examiners orders,o distribution/receipt of answer book to/from examinero mapping of student barcode ando result processing.

On-line result declaration for more then 4 lakh students, 78 courses withconsolidated history of all semester records.

GTUs examination results are declared on its web-site only. GTU issues no hard-copy circulars to its 495 Colleges. These are only issued

electronically on its web-site.Click Here

GTU is controlling all the related activities with very few hand picked officersand supporting staff with help of proper implementation of Information

Technology and automation.
http://gtu.ac.in/affiliatedInstitute.asphttp://gtu.ac.in/affiliatedInstitute.asphttp://gtu.ac.in/affiliatedInstitute.asphttp://gtu.ac.in/affiliatedInstitute.asp


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It has conducted online entrance tests for 16000 MBA/MCA candidates at more

than 20 odd centers successfully without any glitch as follows:

Steps for Leadership in Learning Outcomes:

To improve the teaching learning processes , GTU has taken several ICT Initiatives:

Using WebEx for remote teaching of VLSI Design and Embedded Computingcourses through experts from all over the world.

We are exploring the possibility of using A-View for connecting an excellent

teacher at one College to multiple Colleges

We have also made a request to BISAG for two full-time TV channels for

educational purposes

Allocation of [email protected] addresses to the entire GTU community ofabout 4 lakh students: Already allocated to 1 million students and teachers;

Before the beginning of the next semester, the addresses will be allocated to

all the 4 lakh students.Click Here

Collaboration and Learning Environment (CLE) for PG Courses GujaratTechnological University (GTU):

GTU has as many as 40 PG level courses in various disciplines such as Master of

Engineering (ME), Master of Pharmacy (MPHARM), Master in Computer

Application (MCA), and Master in business management (MBA). GTU has

launched a cluster of more than 2500 courses websites for various PG level

courses to achieve the following objectives:

organizing and sharing resources; providing effective ways to reach remote learners and connect them in a

virtual course;

to appeal to students' visual and interactive learning modes;
mailto:[email protected]:[email protected]://gtu.ac.in/mail.asphttp://gtu.ac.in/mail.asphttp://gtu.ac.in/mail.asphttp://gtu.ac.in/mail.aspmailto:[email protected]


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to help teach students real-world skills such as handling large volumes of

information, developing research skills, analyzing and evaluating

information.

Such Learning Management Systems are today used in every University in the

developed countries. However in India, this may be the first large-scale use of

launching such a large number of courses website.

Please visit: http://www.gtupgcourses.org/

GTU WikisGTU Wikis (using collective intelligence for improving Learning Outcomes).

GTU Wikis are intended to serve teachers of GTU consortium colleges (PPP

colleges) to achieve the following objectives:

Enable group of teachers teaching the same subject in different institutesto share their experience.

Building a community of learners located in different parts of the State,by working on the same document and adding their own parts.

Please see: http://www.gtuwiki.wikispaces.net/

Self-study Facility for Good Students:GTU has provided at a few Colleges, rooms with 12-15 computers connected to

a central server, on which the entire video course-set of IIT Mumbai has been

mounted. Thus any student can take advantage of any of the lectures to

supplement his study in the class room. By the end of April 2011, we shall

estimate the usage of the facility to see whether our students find the facility to

be useful.

GTU Discussion Boards (Exchanging Tips and Discussing Topics)GTU Discussion Boards enable teachers, senior faculties and principals of GTU

affiliated colleges to interact with each other. GTU aims to achieve the

following objectives through discussion boards to get educational as well as
http://www.gtupgcourses.org/http://www.gtupgcourses.org/http://www.gtuwiki.wikispaces.net/http://www.gtuwiki.wikispaces.net/http://www.gtuwiki.wikispaces.net/http://www.gtupgcourses.org/


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administrative inputs for decision making; to build relationship with institutes

and among institutes and to enable discussion and debate topics which will

give each other tips and ideas. The first four Discussions Boards for

Principals/Directors of PG courses is being launched.

Please visit:http://www.gtudiscussionforum.in/

GTU Campus ConnectFor Continuous Feedback from Students and a help-site (For the, Of the & By

the Students)

Gujarat Technological University (GTU) enrols about 1.1 lacks students per year in

various courses from undergraduate level to postgraduate level. GTU Campus

Connect is the welcome website for students where they can simply register and

post their queries regarding grades, syllabus, previous papers, examination rules,

UFM rules, Detention criteria, credit system, other exam related things etc.

Please see:http://www.gtucampusconnect.org/

Other Uses of ICT:

GTUs website is the most actively used site in the higher education fieldPlease see : http://www.gtu.ac.in/.

From this site, one can go to the following connected sites of GTU:o GTU has created a connected web-site of GTU Innovation Council to

report the working of its 25 Sankuls.

Please see :http://www.gtuinnovationcouncil.ac.in/ .
http://www.gtudiscussionforum.in/http://www.gtudiscussionforum.in/http://www.gtucampusconnect.org/http://www.gtucampusconnect.org/http://www.gtucampusconnect.org/http://www.gtu.ac.in/http://www.gtu.ac.in/http://www.gtuinnovationcouncil.ac.in/http://www.gtuinnovationcouncil.ac.in/http://www.gtuinnovationcouncil.ac.in/http://www.gtuinnovationcouncil.ac.in/http://www.gtu.ac.in/http://www.gtucampusconnect.org/http://www.gtudiscussionforum.in/


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o GTU is building a GTU Knowledge site to provide information about each

one of its 495 Colleges.

Please seehttp://117.211.90.196:8099/instinfo/.

This provides open access to all the stack holders to evaluate the College/institute and its resources..

GTU has started publishing an electronic newsletter.Please seehttp://www.gtu.ac.in/mypdf.asp.

GTU has a jurisdiction across the state, hence to minimize travelling of thestudents GTU provides, enrolment facilities through auto generated enrolment

form via WEB-MAIL.

25 No. of GTU innovation Sankuls , involving 250,000 students, 10,000 facultiesand more than 300 Udisha Clubs in Colleges across Gujarat are being linked to

SMEs in industrial estates. More than 500 industry leaders and every single

Chamber of Commerce and Industry is associated with the University in its

Innovation Sankul Committees. All the pre-Final year students have been

directly linked to industries.

GTU is creating google groups called GTU Sectoral Groups in areas likeAutomobile Electronics, Automobile Engineering, Ceramics etc. These groups

link students working on their Final Year projects with engineers in the industry

and experts from inside or outside GTU. The engineers and experts provide

mentoring to the students as they are working on their projects.

9. Achievements

Recognition and Awards:

ICT Enabled University Award for e-learning and Manthan Award South Asia forconducting On-line Entrance test for first time in any state in the year-2009.

GTU is honoured with GESIA Award for best IT practicing university in 2011.
http://117.211.90.196:8099/instinfo/http://117.211.90.196:8099/instinfo/http://117.211.90.196:8099/instinfo/http://www.gtu.ac.in/mypdf.asphttp://www.gtu.ac.in/mypdf.asphttp://www.gtu.ac.in/mypdf.asphttp://www.gtu.ac.in/mypdf.asphttp://117.211.90.196:8099/instinfo/


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On April 14, 2011, GTU won the best jury Award under in category of Best

Interface between Academia Industry at the World Education Summit 2011,

New Delhi for its GTU Innovation Council project. The event was organized by

IGNOU in association with the Centre for Science Development and Media

Studies (CSDMS) and Elets Technomedia. The Co-organizers were AICTE,

Department of Information Technology, Ministry of Communication & IT,

Government of India, National e-Governance Plan and others.

Gujarat Technological University wins Manthan Award 2009. GTU bags the award for ICT enabled University of the Year in E India 2009

10.Challenges1. Motivating the professors to regularly update their course website has

been a challenge, which we are trying to meet through continuously

running Faculty Development Programs.

2. For every site, where we receive messages from our stake-holders forresponding to their queries, GTU must employ a full-time person for this

job only.

3. Some times when the results of a larger program are declared, the sitecrashes and it takes us a couple of hours to bring it up.

4. For a busy site, which is being updated daily, one has to continuouslyplan additional capacity so that users do not find it slow.

GTU is considering Cloud based solutions for a part of its web-site as an

experiment. It will be implemented soon.

5. Every one in the State today wants information about its public activitiesto be published on the GTU web-site, since it is one of the most popular

sites. To refuse such requests is a challenge.
http://gtu.ac.in/Award/ManthanAward2009.pdfhttp://gtu.ac.in/Award/E_India_2009.pdfhttp://gtu.ac.in/Award/E_India_2009.pdfhttp://gtu.ac.in/Award/ManthanAward2009.pdf


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11.Replication of model

GTU has customized the automation of various activities to cover its widespectrum of stake holders. GTU has provided faith and confidence to other

university to step on the path enmarked using I.T.

12.Scalability

GTU has shine out with 100% success for its online GCET test for MBA/MCAadmission.

GTU has provided smooth and safe two-way communication with its stakeholders.

GTU is controlling various activities across the state. Which provides emanceappreciations for the system.

brief introduction with suggested corrections

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