brief background of pchrd vision, mission and mandates ... cha… · carina l. rebulanan merlita m....
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PCHRD-DOST Philippine Council for Health Research and Development Department of Science and Technology
Brief Background of PCHRD
Vision, Mission and Mandates
List of PCHRD Officials
Organizational Chart
List of Frontline Service
Feedback Complaint Management System
Freedom of Information (FOI)
Updated as of Nov 2
Last updated: Nov 2, 2017
The Philippine Council for Health Research and Development (PCHRD) is one of the three sectoral councils of the Department of Science and Technology (DOST). It is a forward-looking, partnership-based national body responsible for coordinating and monitoring research activities in the country.
About DOST-PCHRD
PCHRD was created on March 17, 1982 through Executive order No. 784. In 1987, Executive Order No. 128 reaffirmed its existence and relevance. This directive reorganized the National Science and Technology Authority into what is now the Department of Science and Technology.
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As the national coordinating body for health research, we provide central direction, leadership and coordination of health S&T. To achieve this, we are committed to do the following:
• Formulate agenda, plans, policies, and strategies for health science and technology development
• Mobilize resources to support health S&T development
• Develop and strengthen capacity for health research
• Support the development of affordable, accessible, and quality S&T-based solutions and innovations
• Ensure the dissemination and utilization of health research outputs
• Monitor and evaluate health S&T activities
• Establish linkages and partnerships with local and international organizations
• Advocate an ethical health research culture
Vision A healthy Filipino nation that benefits from research-based solutions and innovations.
Mission
• Formulate policies, plans, programs, project, and strategies for health S&T development
• Program and allocate government and external funds for R&D
• Monitor R&D projects
• Generate external funds
Mandate
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List of PCHRD Officials
Jaime C. Montoya OED
Executive Director [email protected]
Paul Ernest De Leon RDMD
Supervising Science Research Specialist/ OIC
Carina L. Rebulanan Merlita M. Opeña
Edgar F. Ortiz
RICUD Chief Science Research Specialist [email protected]
FAD Chief Science Research Specialist
IDD Chief Science Research Specialist [email protected]
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Organizational Chart
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List of Frontline Services
Research and Development (GIA) Funding
Support to Research Dissemination
Information Services (Online Document Delivery Request)
Balik Scientist Program
Scholarship Grants
Health Research Awards
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Philippine Council for Health Research and Development (PCHRD)
Citizen’s Charter as per R.A. 9485 (Anti-Red Tape Act of 2007)
Frontline Service: Research and Development (GIA) Funding
Clients: Researchers from government and private institutions engaged in health and/or health - related R and D
Requirement: Detailed research proposal in priority R and D areas in Health identified in the Harmonized National R & D Agenda (HNRDA) of DOST Schedule of Availability of Service: Any government working day (8am-5pm, No Noon Break) Fees (actual amounts or computations): Not applicable Total Processing Time (max): Approximately 75 working days up to endorsement to approving authorities How to avail the service: Online submission using the PCHRD Project Management System (PMS) or hardcopy submission
No. Customer Action Agency Action PCHRD Division or Person
Responsible
Location of office Maximum Duration of
Action (no. of
working days)
1 Submit Proposal Receipt of project proposal:
a. Endorse proposal to Chief of technical division
for processing
b. Assign proposal to Project Officer
a. Check for completeness of required documents
b. Check if topic of proposal is within priorities
(based on NUHRA/HNRDA) or addresses
pressing health concern
c. Check for duplication
Prepare in-house evaluation report based on the
above and identification of possible technical reviewers
OED
Chief of Technical Division
Project Officer
Project Officer
Chief of Technical Division /Project
Officer
Executive Lounge, DOST
Compound
3 working days
10 working days
(steps c, d, e and
preparation of in-
house evaluation
report)
2 Review/evaluation of proposal:
a. Finalize panel of technical reviewers
a. Send out proposal for technical review
a. Collate and summarize comments/ recommendations of technical reviewers
a. Send result of evaluation to proponent for
proposal revision , if needed
Chief of Technical Division /Project
Officer
Project Officer
Project Officer
Project Officer
Executive Lounge, DOST
Compound
30 working days
No. Customer Action Agency Action PCHRD Division or Person Responsible Location of office Maximum Duration of
Action (no. of working
days)
3 Submit revised proposal Receive and review revised proposal to check if
comments / recommendations were adequately
addressed and/or send back to reviewers for final
review
Chief of technical division and Project Officer
Executive Lounge, DOST Compound
15 working days
4 Endorse proposal to
approving bodies Prepare documents to endorse proposal for funding:
- Executive summary
- Project Brief
- Final LIB
- Work plan schedule
- Memo to ED (for proposals amounting ≤ 5M
pesos)
Endorsement and or presentation to PCHRD -GC and or
DOST Execom
Chief of technical division and Project Officer
Executive Lounge, DOST Compound
10 -15 working days
Prepare draft Memorandum of Agreement (MOA) for the project Prepare schedule of releases Send draft MOA to proponent for review/signing Receive signed MOA Process Mobilization fund/ budget release for the project
Project Officer
Project Officer Project Officer Project Officer /Technical Division FAD
Executive Lounge, DOST Compound Executive Lounge, DOST Compound
7 working days Approximately 20 working days depending on the proponent agency ‘s submission of signed MOA to PCHRD 5-7 working days
END OF TRANSACTION
Philippine Council for Health Research and Development (PCHRD) Citizen’s Charter as per R.A. 9485 (Anti-Red Tape Act of 2007)
Frontline Service: Support to Research Dissemination
Clients: Project proponents, researchers, research institutions, partners
Requirements: 1. Letter addressed to:
The Executive Director
Philippine Council for Health Research and Development
Department of Science and Technology
3/F DOST Main Bldg.
Gen. Santos Avenue Bicutan, Taguig City, Metro Manila
2. Proposal
3. Proposed Line-Item Budget (LIB)
Schedule of Availability of Service: Any government working day (8am-5pm, No Noon Break)
Fees (actual amounts or Not applicable
computations):
Total Processing Time (max): 22 days for requests with complete requirements
How to avail the service: Submit online submission through http://projects.pchrd.dost.gov.ph/
No
.
Customer Action Agency Action PCHRD Division or Person
Responsible
Location of office Maximum Duration of
Action (no. of working
days)
1 Submit Proposal Receipt of submitted Proposal, Letter
addressed to
the Executive Director, and Proposed Line-
Item Budget (LIB)
OED
Concerned RICUD-COM
Room 305B,
3rd Floor
Room 306, 3rd Floor
3 working
days within
which
proponent is
informed of the
status of
proposal
2 Review and Evaluation of Proposal Concerned RICUD-COM Room 306, 3rd Floor 5 working days
3 Approval of Proposal
a. Final review of proposal and
endorsement
b. Letter of reply to proponent
RICUD Division Chief
Concerned RICUD-COM
Room 306, 3rd Floor 3 working days
4 Sign MOA Prepare and sign Memorandum
of Agreement (MOA)
Submit proposal,
budget breakdown, and documentary
evidence of project
approval to FAD for budget processing
Concerned RICUD-COM
Room 306, 3rd Floor
5 working days
5 Process budget release following
the National Government
Accounting System (NGAS).
FAD Room 305A,
3rd Floor
5 working days
6 Submit audited financial report and
all requirements stated under
obligation of the proponent in MOA
Monitor project Concerned RICUD-COM
Room 306, 3rd Floor
Not more than 30 days
after the end of project
END OF TRANSACTION
Philippine Council for Health Research and Development (PCHRD) Citizen’s Charter as per R.A. 9485 (Anti-Red Tape Act of 2007)
Frontline Service: Information Services (Online Document Delivery Request) Clients: Project proponents, researchers, students, librarian Requirement: 1. Registered HERDIN user account Schedule of Availability of Service: Any government working day (8am-5pm, No Noon Break) Fees (actual amounts or computations): Not applicable Total Processing Time (max): 3 working days for local publication 7 working days for international publication How to avail the service: Register at http://herdin.ph/
No. Customer Action Agency Action PCHRD Division or
Person Responsible
Location of
office
Maximum
Duration of
Action (no. of
working days)
1 Go to
http://herdin.ph/
and request for full-
text of research
Process full-text
request
Send full-text to
client through e-mail
Concerned RICUD-
IPS
Room 306,
3rd Floor
3 working
days for local
publication
and 7 working
days for
international
publication
END OF TRANSACTION
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Philippine Council for Health Research and Development (PCHRD) Citizen’s Charter as per R.A. 9485 (Anti-Red Tape Act of 2007)
Frontline Service: Balik Scientist Program
STEP APPLICANT ACTIVITY OF THE OFFICE-IN-CHARGE DURATION OF
ACTIVITY
OFFICE-IN-CHARGE
1 Submits the application
and documentary
requirements
Receives, acknowledges submitted application, reviews completeness of documents
relative to the application and qualification of the potential Balik Scientist/ host
institution
1 working day
BSP Secretariat/ Ms. Samantha
Sevilleno
If documents are incomplete, advises the potential host institution/ Balik Scientist to
submit the lacking requirement(s); otherwise, documents are forwarded to the
Technical Evaluators of the concerned Council/s
1 working day
BSP Secretariat/ Ms. Samantha
Sevilleno
Evaluate the application based on the documents provided including the accomplishments, outputs from previous engagement (if applicable), and the merit of the Balik Scientist’s visit if aligned with the DOST’s R&D priority areas; Recommend revisions in the terms of reference (TOR) as necessary; Solicit comments/views from other concerned Council/s, if applicable; Submit recommendations to the OUSEC for R&D
8-12 working days
Technical Evaluators of the
Concerned Council/s
Checks result of evaluation and finalizes recommendation to the DOST Secretary 1-3 working days OUSEC for STS
Documents are endorsed to OSEC for final approval if OUSEC for STS agrees with the Council’s recommendation
1 working day OUSEC for STS
If OUSEC for STS disagrees with the recommendation, documents are referred back
to the concerned Council for re-evaluation
1-3 working days OUSEC for STS
Re-evaluates the application and submits recommendations to OUSEC for STS 1-5 working days
PCHRD-IDD
STEP APPLICANT ACTIVITY OF THE OFFICE-IN-CHARGE DURATION OF
ACTIVITY
OFFICE-IN-CHARGE
Advises the host institution/ scientist if OUSEC for STS disagrees with the Council’s recommendation
1 working day PCHRD-IDD
Documents are endorsed to OSEC for final approval if OUSEC for R&D agrees with the Council’s recommendation.
1 working day
OUSEC for STS
Approves/Disapproves application based on endorsement of the OUSEC for STS and the concerned Council/s
3-5 working days DOST Secretary
2 Receives notification on the result of the evaluation of application
If the Secretary disapproves the application, the concerned Council informs the host institution/ scientist of the decision
1 working day PCHRD-IDD
If the Secretary approves the application, the concerned Council advises the BSP
Awardee to make the necessary arrangements to return to the Philippines and informs
the Awardee and host institution of relevant administrative procedures and rules
1-2 working days PCHRD-IDD
3 Signs the contract and returns the same to the BSP Secretariat
Prepares the Contract of Award and forwards to OUSEC for STS to facilitate clearance 1 working day PCHRD-IDD
Forwards contract to DOST Legal Office for legal clearance and sends the legal clearance
to concerned Council
3-5 working days OUSEC for STS
Sends the contract to concerned parties for their signature (parties include the BSP
Awardee, Head/s of Host Institution/s, concerned Council, and DOST Undersecretary for
STS);
Facilitates notarization of the contract
11-15 working days PCHRD-IDD
4 Receives the notarized contract
Distributes the notarized contract to the BSP Awardee and other concerned Parties 1 working day PCHRD-IDD
END OF TRANSACTION
Philippine Council for Health Research and Development (PCHRD) Citizen’s Charter as per R.A. 9485 (Anti-Red Tape Act of 2007)
Frontline Service: Health Research Awards Clients: Researchers (Professionals and Students) Requirement: 1. Endorsement letter addressed to:
The Executive Director Philippine Council for Health Research and Development Department of Science and Technology Executive Lounge, DOST Compound Gen. Santos Avenue Bicutan, Taguig City, Metro Manila 2. Accomplished nomination/recommendation form 3. Supporting documents (research abstracts, certificates, copy of programs attended, thesis proposal, full
research paper)
Schedule of Availability of Service: Any government working day (8am-5pm, No Noon Break) Fees (actual amounts or computations): Not applicable Total Processing Time (max): 90 days after the deadline of submission of entries How to avail the service: Submit documents to DOST-PCHRD
No
.
Customer Action Agency Action PCHRD Division or Person
Responsible
Location of office Maximum Duration of
Action (no. of working
days)
1 Submit entries with the
supporting documents
Receipt of submitted entries OED
Concerned IDD personnel
Executive Lounge,
DOST Compound
Upon receipt of
documents
2 Review of completeness of documents Concerned IDD personnel Executive Lounge,
DOST Compound
30 working days
Preparation of materials for evaluation 10 working days
3 Evaluation of entries Evaluation of the Screening Committee (referendum)
En banc evaluation
approval to FAD for budget processing
Concerned IDD personnel
Members of Selection Committee
Executive Lounge,
DOST Compound
10 working days
1 day
Awarding of winners Preparation of letters, travel authority, purchase of
plaques
Concerned IDD personnel
FAD
Executive Lounge, DOST Compound
5 working days
Awarding ceremony Concerned IDD personnel Venue of PNHRS
Celebration
1 day
END OF TRANSACTION
Feedback Complaint Management System
NEXT STEP
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What is Freedom of Information (FOI)?
is the government’s response to the call for transparency and full public disclosure of information.
FOI is a government mechanism which allows Filipino citizens to request any information about the government transactions and operations, provided that it shall not put into jeopardy
privacy and matters of national security.
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What is Freedom of Information (FOI)?
•The FOI mechanism for the Executive Branch is enabled via Executive Order No. 2, series of 2016.
•FOI Process manual of PCHRD may be accessed at
http://pchrd.dost.gov.ph/index.php/downloads/category/155-freedom-of-information
List of PCHRD FOI Decision Makers (FDMs)
Paul Ernest De Leon RDMD
Supervising Science Research Specialist/ OIC
Carina L. Rebulanan Merlita M. Opeña
Edgar F. Ortiz
RICUD Chief Science Research Specialist [email protected]
FAD Chief Science Research Specialist
IDD Chief Science Research Specialist [email protected]
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List of PCHRD FOI Receiving Officers (FROs)
Kristine Dominique M. Zamora [email protected]
8377534 loc 203
Diego Hernandez [email protected]
8377534 505
Renzell Ann Pariño [email protected]
8377534
FOI REQUEST PROCESS
Maximum number of days FOI requests must be served upon receipt of request: 15 working days STEP REQUESTING PARTY PCHRD ACTION RESPONSIBLE TIME FRAME
STEP 1
Give accomplished FOI application request form with complete name, contact information, valid ID (or authorization) -Describe information Request -Clearly state reason for request of information
Receive request for information Stamp “RECEIVED” on the request form (time and date, full name of FRO, rank, title and position, with signature For email – the email should be printed out and acknowledged
FRO IMMEDIATE Within the day / upon receipt
N/A Input details of the request on the request tracking system and allocate a reference number
FRO IMMEDIATE Within the day / upon receipt
*If information is in the possession of other agency, FRO will forward request to other agency/ government institution Within 3 working days
STEP 2
N/A Forward to FDM *For requests, sufficient in form and substance
FRO Within 3 working days from receipt of the request
N/A Record the date, time, name of FDM who received the request , with acknowledgement receipt of request
FRO IMMEDIATE Within the day
STEP 3 N/A Assess the request (check exceptions) FDM Within 10 working
days upon receipt of the request
STEP REQUESTING PARTY PCHRD ACTION RESPONSIBLE TIME FRAME
DENIAL Once the request falls under the exceptions, the request will be DENIED, FRO will inform the requester the reason of such denial
FDM FRO
IMMEDIATE Within the day
NEEDS MORE INFORMATION If the FDM need more details to locate the information, FRO will seek clarification from requesting party
FRO
Will stop running of the 10 working days and commence after receipt of clarification
GRANTED/ACCEPTED FRO will prepare letter informing request party that the request was granted
FRO
IMMEDIATE /Within 15 working days from receipt of request for information
EXTENSION The FRO shall inform requesting party of request for extension
FRO IMMEDIATE *Extension cannot exceed 20 working days upon receipt
STEP 4 N/A Submit information requested to FRO FDM Within 10 working days upon receipt of the request
STEP 5 Requesting Party will receive information requested
Information will be forwarded to requester
FRO Within 15 working days upon the receipt of the information request
APPEALS Denied request may file a written appeal to the Central Appeals and Review Committee (Assistant Secretary for Finance and Legal Affairs)
Requesting Party Within 15 working days from the notice of denial or from lapse of the period to respond to the request
STEP 1 Submit recommendation to the office of the secretary Department Central Appeals and Review Committee
15 working days from filing of the written appeal
STEP 2 Department Secretary will decide within 15 working days and will furnish the committee a copy of its final decision
Department Secretary
15 working days *failure to decide within 30 day period is deemed as a denial of the appeal