bride and groom - wedding plan version 5 final

Bride and Groom 20 August 2016 -

Bride and Groom - Wedding plan Version 5 FINAL Updated MONDAY 8 AUGUST 2016 | PDF sent 8 August 2016 | Wedding planner: Emma Contact details

Bride | mobile 07791 862 467 | email: | skype Bride.bride.101 Groom | mobile 07974 083 681 | email: | skype

About this document We love making your wedding the most memorable day of your life. but to do this successfully everything needs to be discussed, agreed and planned in advance. This document contains the detailed plan of your wedding weekend. Once complete it will be used by the Lartigolle team on the day. It is important that you are happy with everything contained within it. Please note that the specific items requiring a response or decision from you have been highlighted in yellow. NOTES TO LARTIGOLLE TEAM ARE IN GREEN Summary of key information

Wedding date Arrival date Departure date

Saturday 20 August Thursday 18 August B&G + 2 poss extra rooms

Monday 22 August

Guest numbers

Resident guests (not including babies)

27

Wedding guests (seated and catered for, does not include babies)

105 BBQ guests (seated and catered for)

99

Adults 25 Adults 105 Adults 97

Children 2-12 02 Children 2-12 00 Children 2-12 02

Babies 0-2 00 Babies 0-2 (no charge) 00 Babies 0-2 (no charge) 00

Suppliers (if relevant) 08 Suppliers (if relevant) 00

NOTE: We often have to order items well in advance of the event so the final numbers for catering are required two weeks before the event date. Orders will be placed from that point and your final bill will reflect the number given to us at that time. Should the number go down after the orders are made we will have to charge you for them. Timing and location summary

Wedding day Time Location Plan B

Guest arrival 3.30 By the side path (gates to courtyard closed)

Salons

The ceremony 4.00 Front Pasture Salons

The reception 4.30 Back Terrace Salons

The meal 6.30 Courtyard Cave

Speeches 8.00 followed by pudding/cake at 9.00 Courtyard Cave

Entertainment 9.30/10.00 during meal Thomas Colinet 11.00 - down to cave for DJ set by Thomas Colinet

Courtyard followed by Cave

Club de Lartigolle

Finish 2.30-3.00

NOTE: In summer months the courtyard is full sun until 7/7.30pm

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The BBQ

Stage Time Location Plan B

Guest arrival 1.00 Courtyard Cave

BBQ timing 2.00 Courtyard Cave

Supper timing - CREPE VAN

7.30 Courtyard Cave

Booking confirmations - for Lartigolle reference

Booking/supplier Details Status

Thurs Supper EATING IN AUCH - STEAK FRITES FOR 4 RACH AND Groom AND JO AND DAN (MONKEY)

Emma has booked the table at Lussan.

Friday Supper THIS IS NOW OVER AT CHATEAU LABARTHE YOU WILL NEED TO GET OVER TO LABARTHE PROBABLY BY EARLY AFTERNOON ON FRIDAY TO GET EVERYTHING STYLED AND SORTED OUT PRIOR TO KICK OFF AT 7.30

All arrangements made - Lartigolle to set up team All transport booked and costed

Grooms lunch Possibly over to Chateau Labarthe until 2.00pm

Spit roast Slow roast lamb smoky sumac - with peach and raisin chutney

Seafood stand NO

Wedding cake YOU WOULD LIKE TO HAVE ETON MESS AS THE DESSERT ON THE WEDDING DAY AND….. YOU WOULD LIKE A SPECIAL CAKE FOR CUTTING- SEE PICTURE REF IN MEAL SECTION. WE WOULD HAVE TO GET A SUPPLIER TO MAKE THIS.

Lartigolle to organise logistics of Eton Mess for 110! Lartigolle have briefed baker on lemon meringue cake - awaiting price.

Band - reception Tildon Krautz We love things like Bob Dylan, Fleetwood Mac, Beach Boys, Simon Garfunkel, May not specifically do any particular numbers from above - normally their own stuff, M

Bride entrance - HERE COME’S THE SUN - Tildon K Bride and Groom exit - SHELTER FROM THE STORM - Bob Dylan - Tildon K

DJ - party Daft Punk, The Strokes, Calvin Harris, The Eagles, Kings of Leon, The Cure, Two Door Cinema Club, The Kooks, Oasis, Justin Timberlake, Pharell, Queen, The Beatles, Eric Clapton, Elvis, The Killers, Bastille, (bit of 90s dance too, Rhythm is a Dancer, Set Me Free from the DJ set!) Ensure Music playing when people go down. Bride and Groom will come last and will be announced by the MC.

No to fuzz - you have booked a dj - Thomas Colinet

DJ Thomas Collinet

Sound system Thomas Collinet has been in touch regarding system Order in lots of lights, strobes. No smoke machine

Celebrant Moira You have booked Moira

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Hair Nikki Burham and Jodie Bride’s own team

Make up/nails TBC - possibly brought across from England

Photographer Darek You have confirmed Darek

Videographer Lea Asencio Less is More Films to arrive around 2.00 on Sat. They will also come to the chateau at 5.30 on Friday to have a quick chat - QUICK THOUGHT - are you not going to be over at Ferme de Labarthe styling before the event?

You have confirmed and paid deposit

BBQ suppliers You would like us to confirm Kwes reggae for the Sunday. Booked from 1 until 5 - x 2 to x3 sets

Sunday evening Crepe van We will confirm this booking

Glasses and linen Note - you will be bringing the cutlery. NOTE - LARTIGOLLE TO ORDER ENOUGH WHITE CLOTHS FOR SUNDAY - EBN DOUBLE CHECK - ? Bride would like to have brown paper covering the tables

BALLONS FOR THE CHAMPAGNE LOUIS TO CHECK ON ABC CLOTHS - no more white avail. Will need to use green HELEN TO CHECK ON BROWN PAPER

Transport To be booked for Saturday and for Sunday (just Labarthe)

Babysitters Not required

OTHER - you will be hiring a 2cv for the week for use at the wedding and then on your mini moon. Andy from CROSS CHANNEL SPORTS CARS will be delivering on Friday - Louis to look out for this - position in courtyard by the well. NEED TO ORDER BALLON CHAMPAGNE GLASSES - done - check ABC nearer the date.

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Bedroom allocations In the main chateau

Bedroom Guest names Arrival date Departure date

Nutmeg Double

NOEL AND PAT PRITCHARD FRIDAY MONDAY

Black and white Double

ROB AND ELAINE BACHE FRIDAY MONDAY

Green Double or twin

AMY AND JAMES PRITCHARD FRIDAY MONDAY

Blue Double or twin + small bed

HENRY AND KATE BELLFIELD FRIDAY SUNDAY EVE

Red Double, twin or triple

JANE BACHE AND ROGER DENTON

FRIDAY MONDAY

Grey Double and twin or 2 double/4 singles

DOM HILL, LUKE HIGLEY, LUKE BACHE FRIDAY MONDAY (2 leaving SUNDAY)

Lily Double and twin or 2 double/4 singles

LOUISA AND ALEX KINGTON PLUS TWO KIDS - JOSEPH AND AMELIA

FRIDAY MONDAY

Monkey Double or twin + extra bed

JO WILSON AND DAN DEWHURST CHARLOTTE KELLY

THURSDAY FRIDAY

MONDAY MONDAY

Brook Double + extra bed

Groom AND Bride (B&G) THURSDAY MONDAY

In the wing

Hummingbird Double only

MARY HOPKINS (Groom’s Nana) FRIDAY MONDAY

Magnolia Double or twin

JENNIE AND JOE TAYLOR FRIDAY MONDAY

Trellis Double or twin

JO AND DANNY WITTE

FRIDAY

SUNDAY EVE

YOU WILL BE PAYING FOR SOME OF THE ROOMS AND OTHERS WE WILL CHARGE ON - see breakdown above ALTERNATIVE ACCOMMODATION - see full list in transport section LARTIGOLLE TEAM TO FIND SOLUTION TO TABLES FOR BBQ SUNDAY. Bride WOULD LIKE BROWN PAPER COVERS - AS EMILY AND EDDIE - WE NEED TO FIND WHITE CLOTHS IF POSS. IF NOT USE ONLY GREEN. Notes: All bedrooms have hairdryers and we have a steamer and regular iron for guest use. We provide small bottles of hand cream, shampoo and shower gel in the bathrooms.

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Important information about Chateau life: The chateau owners cannot be held responsible for any lost or stolen items that belong to visitors. Other than the pre-agreed resident guests, there are no other people allowed to stay on-site, either in the chateau bedrooms, in the salons or camping in the grounds. Please do remember that Chateau de Lartigolle is an historic monument and our home. Please treat it with respect and please ask your guests to do the same. Due to the age of the building and the nature of the grounds we can not fully protect all guests from injury at all times, especially if guests have been drinking. By agreeing to hold your event here you must ensure all your guests are aware that they are responsible for their own behavior and safety. The chateau kitchen is a professional space and as such, under the health and safety laws of France, guests are not allowed to access the kitchen at any time.

For safety, the swimming pool will be closed at sunset and swimming is absolutely forbidden after this time. No glass is allowed by the pool area at any time. Please ensure your guests are aware of all these rules. Please also note that whilst we welcome children there is a limit to the number that we are comfortable having on site for a wedding. The property is old full of precious antiques and the grounds are not particularly child friendly, there are also limits to child care that we can offer. We don't have an absolute limit but if you think there is likely to be more than 10 then we would like to have the chance to discuss the options with you as soon as possible.

Children should not be left unattended in any part of the chateau, the grounds and especially by the swimming pool. Please note that it is not possible to have evening events on days outside of the pre-agreed wedding event dates. We have negotiated the days and times of all events with our mayor and the local community. This is due to complaints from neighbours relating to noise and therefore must be enforced by us to ensure we can continue to hold events here. Any loud music on the wedding day must end no later than 01h30. On any other days it must end at 23h00. We hope you understand our position with all of these issues and, by agreeing to hold your wedding at Lartigolle, understand that you are agreeing to abide by these rules.

Your Itinerary Below are the main details for each day of your stay with us.

Pre - wedding day/s - Thursday 18 August

Arrival times: Bride and groom: 4pm ish Other guests: Jo and Dan - MONKEY ROOM - Normal rate for any additional room to the one for the bride and groom is 200 Euros - however, we would be delighted to offer you a discount and will just add an additional 100 Euros to your overall bill. Plus Jane who will sleep in with you guys in the Brook

Meal plans Lunch:Not applicable Numbers: Serving time: Menu: Wedding planning meeting: IMPORTANT: We would like to schedule a wedding planning meeting to go through all the final details. Suggest 5pm - we will also be working together to produce some of the floral decorations. EMMA AND Bride TO GO OVER TO LABARTHE TO HUNTER GATHER EXTRA FLOWERS

Supper: Emma will try to get a table for four up at the auberge in Lussan Numbers: Five people - will now include Jane - staying in room with Bride and Groom on Thursday evening Serving time: 8pm

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Menu:

Notes: Drinks/Bar: From the honesty bar before you leave for supper out.

Main arrival day Friday 19 August

Arrival times: Bride and groom: Here - Bride TO ASSIST EMMA WITH FLOWER ARRANGEMENTS FOR LARTIGOLLE WEDDING DAY AS THERE ARE SOME VERY SPECIFIC REQUIREMENTS EMMA AND CECILE TO START FLOWERS AT 9.00AM Other guests: Most late morning

Lunch plan Numbers: 24 plus 2 kids TBC Serving time: 1.00/2.00 Menu : Buffet of hams, pates, cheeses with salads and fruits and sweet snacks

Notes: Drinks/Bar: From the honesty bar Special food requests - None mentioned 3.00 Bride OVER TO LABARTHE FOR STYLING AND SET UP - Back to Lartigolle at by 6.00 for videographer meeting and change before heading back over at 7.00 Darek can arrive at 5pm at the Ferme

Supper plan (see all details on Labarthe mini plan) There will be an evening over at Labarthe for 55 guests and 2 children = 57 - LARTIGOLLE, LABARTHE and ENGALIN guests. Lartigolle have organised transport for Lartigolle residents and Engalin residents Numbers: 55 adults + 2 kids = 57 total confirmed Menu: Spit roast chicken, chorizo potatoes, seasonal salads, local tart for dessert NOTE THERE ARE 3 VEGETARIANS Lartigolle will produce courgette and feta tarts for the vegetarians. Children will eat the same as the adults Bread/croissant order to be made for breakfasts over at Labarthe - include bread for the Friday event Bowls of fresh tomatoes from the potager to be served with selection of fruits Bio yoghurts, milk, butter, juices Bio muesli Organic coffees and teas You will be styling the event and will be going over to Labarthe on Friday afternoon - suggest 3.00. You will aim to be back at Lartigolle for 5.30 for the meeting with the videographer, Lea. LOUIS TO GO OVER AT 2.00 for beer machine delivery. Booze - you will be providing a welcome drink of pimms or beer. All other booze will be a pay bar of wine, beer and further pimms. We will also have some cider available. Cost for the welcome drink will be 3.00 Euros per head.

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Notes: Special food requests - i.e children’s meals/ vegetarian/ vegan/ allergies 3 x VEGETARIANS Transport: YES - organised by Lartigolle

The wedding day! - Saturday 20 August

Breakfast Prepared and served by us from 08h00 but will need to be cleared by no later than 09h30 to allow us to prepare for the wedding.

Lunch plan Serving time: 1.00 Numbers: 5 - plus 2 = 7 total as Rebecca the hairdresser and Jodie the makeup artist will be included. Menu: NO SMOKED SALMON - Lartigolle to replace with a selection of mini quiches, salad, cold meats and cheeses and a simple salad You would like Darek and Lea to arrive at around 2pm for set up shots

Notes: Special food requests - none

The wedding All the details of each stage of your wedding day are noted below:

Guest arrival Time: 3.30 Location: Met by the Ushers (Richard (MC), Steph, Roo, George, Luke, Henry at the courtyard gates (which will be closed) and led down the side path to the bar under the bridge There are 2 best men - Dom and Luke B Bar to serve: • Welcome drink - glass of bubbles - sparkling wine • Soft drinks, mixers and juice • Kilner jar bottles filled with lime (juice not wedges) and mint water - just tap water - no glass dispensers. USE OLD NUNNERY TABLE FOR THE ARRIVAL DRINKS Music: Tildon Krautz acoustic set before the ceremony

Notes: Bad weather alternative:

The ceremony

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Time: 4.00 Location: Front pasture Chair Set up: straight - chairs with foliage garlands - SEE ALL STYLING NOTES BELOW FOR OTHER DETAILS You will have the wooden canopy trailed with foliage for the ceremony - SURROUNDED BY WOODPILES - NOTE TO TEAM - LOGS BETWEEN TREES TO BE LEFT. WE MUST USE THE LOG PILES BEHIND THE CITROEN VAN. DISCUSS WITH Bride BUT PLACE PILES AT THE BOTTOM OF EACH OF THE TREES DOWN TO THE CEREMONY AREA AND ALSO RANDOMLY AROUND WOODEN STRUCTURE AND SEATING AREA. IT NEEDS TO LOOK AS RUSTIC AS POSS! Sound system set up: TILDON KRAUTZ Microphone: Probably - we will ask the readers whether required. Service: Will be taken by Moira Arrival music: Here comes the Sun played by Greg Readings: x 2 these will be decided upon by the readers. Exit music: This has now been confirmed as Bob Dylan - Shelter from the Storm also played by Greg The cost for Tildon Krautz to orchestrate and rehearse both of these songs will be 100 Euros per song. After the ceremony: You will come up to the back terrace and into the chateau for a glass of champagne and 5 minutes together while your guests arrive on the terrace. Then you can be announced to everyone by your MC, Richard. Confetti moment - orchestrated by the bridesmaids Photographs: Darek will be taking the photographs and Lea will be making the super 8 film.


Reception Time: 4.40 Location: Back Terrace Bar to serve: • Cocktail - sparkling wine with pear and elderflower - NOTE THIS WILL BE SERVED OUT OF VINTAGE AND HIRED IN CHAMPAGNE SAUCERS • Cocktail 2 - Damson vodka - YOU WILL BRING x 6 bottles to create cocktail with sparkling wine • Draft beers on trays • Soft drinks, mixers and juice Lartigolle to order in proper beer glasses YOU WOULD LIKE THE BAR TO BE SET UP USING OLD BARRELS AND A BOARD/OLD DOORS PLANKS - Lartigolle to look into this idea and come back with solutions? OLD TABLE SET UP See note above re. Bars - we will move the barrel set up to sit in front of the normal white cloth bars for each of the bar locations. Music: Tildon Krautz Catering: Canapes will be served throughout the reception Canapes: agreed

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Pan fried duck breast Puff with gruyere and onion confit Pork rillettes with prune and thyme Peach, basil and petit billy Photographs and video happening - Luke B will be responsible for finding people on the list for shots THERE WILL BE A VINTAGE 2CV PARKED UP IN THE COURTYARD AS A PHOTOBOOTH - You have hired this and will be using it for your mini-moon - you are undecided at the moment as to whether this will be used but there will also be a special polaroid area - SEE STYLING NOTES


Meal Time: 6.30 Announced by Richard MC Location: Courtyard Bar to serve: YOU WOULD LIKE THE BAR TO BE SET UP USING OLD BARRELS AND A BOARD/OLD DOORS PLANKS - moved from terrace - or an additional set up. Possibly use here old workbench triangular stays with an old shutter - just waiting to confirm. • House wine - red white and rose • Boys to go round with the earthenware pitchers filled with beer - there will be some who don’t drink wine - ensure nice beer glasses are available at the bar for this • Sparkling wine for speeches • Soft drinks, mixers and juice Music: You will ask your DJ to create playlist for the meal.


Menu: Canapes: agreed Pan fried duck breast Puff with gruyere and onion confit Pork rillettes with prune and thyme Peach, basil and petit billy Starter: Definitely shared platters Simple pots of fresh prawns with aioli Baked camembert with garlic and rosemary - topped with honey and juniper berries JAMBONEAU - NOTE TO LARTIGOLLE - THIS IS SUPPOSED TO BE JAMBONEAU Little kilner jars of avocado mousse with hazelnuts for the vegetarians - x 4 - LUKE BACHE, LIN HOPKINS, ELLIE KITT and ROB HIGGS Main Course:

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Slow roast lamb with fig jam and sumac - served with peach and raisin chutney. Salads: Agreed Beetroot, roasted garlic, pomegranate Wild rice, avocado, red onion and spiced chickpea Baby new potatoes with butter and chives

Dessert: THE CAKE ABOVE Lartigolle awaiting cost THE MAIN DESSERT WILL BE ETON MESS - lartigolle to work out logistics for 105! Cheese: later Speeches/Toasts: Before the cake/pudding - we will pour one glass for everybody and then leave the bottles on the tables.

Notes: Special food requests

1. YOU HAVE SELECTED THE STUFFED PEPPER OPTION FOR x 4 VEGETARIANS LUKE BACHE, LIN HOPKINS, ELLIE KITT and ROB HIGGS

2. THERE IS ALSO x 1 NUT ALLERGY - this is to whole nuts only - she doesn’t have an issue with traces of nuts. 3. X 1 CHICKEN BREAST FOR ROGER DENTON (no red meat)

Supplier meals: Any suppliers will be fed on the kitchen terrace unless you say otherwise - there will be 8 Microphone set-up for speeches: set up - speakers will stand on the carpet dance floor under the lights - you will need two as there are two best men speaking together x 4 speeches total. LARTIGOLLE NOTE TWO MICROPHONES The first dance will be up in the courtyard followed by a short DJ set Thomas Colinet - he will organise the first dance. Lartigolle sound system for this stage. CONFIRM Sparklers for the first dance. MC TO MAKE ANNOUNCEMENT THAT ALL SPARKLERS WHEN USED ARE HANDED TO THE GIRLS WITH BUCKETS Bad weather alternative:

Party Time: 11.00 - announced by Richard the MC - everybody will be ushered down to the cave by the USHERS. Location: CAVE

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First Dance: No this will have been in the courtyard. NB we must ensure that the DJ has started the music down there before people go down. Bride and Groom will enter last once they have been announced by Richard the MC Bar to serve: • Spirits - Cocktails offered RUM AND GINGER with lime (Dark and Stormy) VODKA COLLINS RHUBARB GIN and LONDON GIN - YOU ARE SUPPLYING When these run out revert to • Sparkling wine • Draft beers • Soft drinks, mixers and juice NOTE TO LARTIGOLLE LOTS OF TONIC AND APPLE JUICE Music: DJ Thomas Colinet

Notes: You would like to have tables and chairs set out under the bridge with lanterns etc. These to be dressed with foliage to tie in with styling for the day - there will also be garlands of foliage and hanging bundles of bay and laurel from the stone walls and stairs around the cave. No longer bringing the hanging cheese table but we will instead hang garlands of bay/greenery Cheese to be served later, from 11.30pm - to include a matured comte, Matoq brebis, Brie. and some saucisson. Bad weather alternative:

End of the night: End of Party: 3.00 Coaches from: Earlier shuttle required for 12.00 midnight.

Important note: We will arrange for night security to be on duty until 6am. This is to ensure everyone gets to bed safely, no-one goes in the swimming pool after dark and guests stay out of the kitchen and private areas of the chateau at the end of the night. Please also note that the chateau owners cannot be responsible of any injuries to guests whilst under the influence of alcohol! We take all possible care to make sure that everything is safe and all guests have a wonderful time but the chateau is old and there are many step and hazards that can contribute to accidents. Please ask your guests to take care late at night. The following day - Sunday 21st August

Breakfast Prepared and served by us from 09h30 - THIS NEEDS TO BE CLEARED BY 12.00

Time: 9.30 - 12.00

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Location: Grand Salon or courtyard BBQ Guest arrival 1.00pm and 2.00pm service Table set-up: We would normally arrange two or three long rows of tables and use a mixture of coloured check tablecloths and wedding flowers. We want to make it look and feel different to the wedding day as well as it feeling a little more relaxed. TABLES MUST NOW BE SET UP WITH WHITE CLOTHS AND BROWN PAPER RUNNERS - LARTIGOLLE TO CHECK WE HAVE ENOUGH Note - we have tried to get white table cloths for Sunday bbq to use with the brown paper roll but the hire company do not have any further cloths available (other than those we have ordered for the Saturday). Are you happy for us to use green checked cloths (quite subtle) under the brown paper? There are really just to hide the legs of the tables. Tables should have jugs of water, plastic water glasses, salts and peppers, napkins. We will supply very good quality recycled paper plates and plastic cutlery for the BBQ. This saves on the budget as there is no hire and washing costs, and promotes a more relaxed mood to the day, which we think is important. We will use the lace tablecloth - already at Lartigolle, drying off after the wine disaster!!! Note to Emma - this will be stored in the left hand cupboard in the office on top of the wedding supplies crates

Menu: All the best sausages Duck breast Large garlic and herb mushrooms or stuffed baby pumpkins VEGETARIANS x 4 - A JACKET POTATO STUFFED WITH CREAMY MUSHROOMS WITH TOASTED GRUYERE Salads: Rocket, smoked pepper, roasted garlic and pine kernals. Watermelon and feta with mint Dessert: Fresh fruit - Strawberries, figs, peaches, Lectoure melons, etc Bar: The bars will serve FROM 4pm THE BAR WILL CHANGE TO A PAY BAR • Welcome cocktail - BBQ - confirmed as Bloody Mary • House wine • Draft beers • Spirits - NONE • Soft drinks, mixers and juice Music: WE HAVE NOW CONFIRMED KWES FROM 1 - 5pm - 2 or 3 sets.

Notes: Bad weather alternative: Special food requests -

Following day supper Important Note: Please note that if you intend to have lots of your guests staying on the Sunday night then they will need feeding. At the end of a

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long weekend we prefer not to cater in-house so need to organise catering for you. Being a Sunday there will be very little open around here so we will need to plan and agree any catering in advance. Time: 7.30 ish Location: COURTYARD - crepe van Serving time: 8.00 Guest numbers: You have confirmed the final number as 50 THE CREPE VAN Over the years we have found the best option for a large group to offer up to 2 savoury galettes per person from a choice of 3 flavours from their menus and unlimited sweet crepes to follow, from the menu below. For this the charge is 22 Euros per person so you will need at least 25 people to exceed the minimum. Coffee and Cider are charged as extra. There is no length of time, the minimum spend is to allow them to be here for the whole night, they will leave once everyone has eaten. The minimum spend is 550 Euros SAVOURY crepes: Mozarella and tomato Jambon fromage Goats cheese, onion and salad SWEET: All will be available sucre ou sucre cannelle sucre citron compote de pommes confitures chocolat fait maison Menu: new crepe menu - 22 Euros per head Bar to serve: YOU WILL CHANGE TO A PAY BAR IN THE EVENING (from 4pm) • House wine • Draft beers • Soft drinks, mixers and juice Finish time: PLEASE NOTE - Sunday finish times Whilst we don’t have strict guidelines for finishing times we do have to consider our neighbours peace and keep noise to a minimum where we can, especially in the peak season where we often have weddings each weekend. On Sundays we need to be particularly considerate and have promised our neighbours that any loud music will have stopped by 11pm. This is always a very difficult thing for us to inforce so we do need you to support us and understand that we have to stick to these times in order to maintain our good relations with the community and to allow us to continue to hold wonderful events here.

Notes Bad weather alternative:

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Flowers - Happy for these to be a loose interpretation of the below, lots of greenery + wild flowers, not too perfect 1. bouquet for me + 3 bridesmaids 2. wood + greenery ring for flower girl to carry (like bottom right pic) 3. button holes for 11 boys, sorry! (groom, father of bride, father of groom, 2 best men + 6 ushers) 4. flower crown for me made from wild flowers (let me know what you need from me to create this if this is possible) 5. I have tried so hard to find jugs like the top right pic without success, if you happen to have any please let me know, no biggy if not I am so sorry but I don’t have any pots that look like the ones in the picture - I do have a couple of yellow/cream terracotta numbers but they are probably not going to cut the mustard!

Table top styling - 1. white table cloths 2. wooden handled + vintage silver cutlery (provided by me - starter knife + fork, mains knife + fork + dessert spoon) 3. flip top water bottles 4. I have lots of stone sand glazed big jars as shown in top left pic, not sure whether to use these or just have greenery down the centre, maybe they can be in the mix 5. bouquet garni for each place 6. menu + name cards (provided by me) 7. candles as favours (I have made all of these + they look just the same as candles shown below) these will now be displayed on the table plan work bench (this is Chris’ workbench from the stables).

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8. tall pillar candles (without holders) dotted down table centre 9. table name cards + table plan (provided by me) All fine with the above - love idea of using some of your big stone pots mixed in with the free-standing candles and trailing greenery/leaves/herbs

Ceremony styling 1. we discussed previously some kind of wooden structure like the below, is this possible? Not a problem if not, but pics below to show the vibe if it is 2. wood + greenery rings to hang from trees/chairs, additional greenery/flowers on chairs? (let me know thoughts) 3. order of service (provided by me) 4. singalong (unsure on this yet, we might do Bob Marley, One Love, if we do this the singalong card provided by me + our friend on guitar would accompany)

All sounds fab and very do-able but there is an issue with the wooden frame. We do have a more formal structure in place now - see picture attached - this can be dressed in any way that you like - this week with olive and eucalyptus garlands (sorry I didn’t have the chance to take a picture) and hessian/sack drapes. Sadly, its quite a permanent fixture at the moment as its driven into the ground. We could however, do a fab natural structure somewhere else in the pasture? You don’t have to stick to the front area???? I do agree with your comment that it could look weird to have another structure in a different part of the grounds. I am sorry that we can’t remove ours - it is firmly planted in the ground and needs to be there for our later weddings in the year. Let’s see what we can do - I’m sure we can RUSTIC IT UP A BIT! Maybe we could create some very natural garlands on Friday morning and trail these to disguise the more formal look - if we were to create overhead garlands as well to negate the need for the sail cloth cover.

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Cave 1. Just lots of greenery! Hanging bunches of bay etc 2. We are going to make a big canvas sign to hang 3. If white table cloths are used at any stage if they could just have greenery trailing them that would be perfect 4. Unsure whether to just have beer + bubbles in the cave, I will send you a separate email to finalise drinks throughout the day All fab - no problem

If I make something like the below to bring + hang for the cheese table is there anywhere it could potentially hang in/outside the cave? Down the wall maybe. I might be making things too difficult, but let me know. Love it - we’ll deffo find somewhere for it - maybe hang it under the bridge at the entrance to the cave? Now no cheese table - no room to bring.

Photos 1. Unsure if we will use the car for this 2. What we will definitely do is have a polaroid camera, like the one shown below, perhaps simply just hanging from a nail in a tree (if that's allowed?) and I've made cards that say 'remember this' for people to write words of wisdom or a memory on. 3. Not sure if we will have this on the courtyard or styled up by the post ceremony/reception drinks bit Great - probably best to have this somewhere on the back terrace as people will be more inclined (and less drunk!) to do something at this point in the day. We can work something out when you’re here but I do have a knackered old work bench we could use for the table.

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Hoping to also make additional pennant signage on canvas (if I have time) to hang in various places throughout the day The following day I will bring the below with me to use on the brown paper on tables (I'm not expecting any big fuss for this at all, just greenery from the previous day shoved in the jars) perhaps some food or salads on the boards - I think that covers the bulk of things! My only other thing is what to do for the bar for reception + post dinner drinks. Did you source 2 barrels with a board in the end? Also found the below pic + didn't know if this was an option to create for the gin bar out of crates with the gin bottles shown at the front. Again, I really don't have big expectations for the bar, if it's a white table cloth if we could just style with trailing greenery and my stoneware pots that will also work for me.

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We have managed to find a couple of fabulous old barrels and one which is perfect for one end of the bar - just waiting to get another one and then possibly an old door or similar. I also really like the idea of the crates - is this something you have and could bring down - we have a couple but they are sadly not like these and we only have two!! If you have them in stock it would be be fabulous. We can sit this on a bar behind the barrel bar to create more interest at at the back - which will need to be a fairly standard white cloth bar - under which we can hide all of the shite!!! YOU WOULD ALSO LIKE US TO FIND AN OLD SHELVING UNIT FOR DISPLAY PURPOSES. The styling for your wedding weekend

General description of main styling items to be included on the day: Definitely wild, rustic, green - a bit Robin Hood! Everything very natural and non-gimmicky Loves eucalyptus and olive branches Herbs - hanging bunches of bay everywhere More foliage than flowers SO FOR THE FLOWER/LEAF OPTIONS I THOUGHT I SHOULD KICK OFF WITH A FEW FLOWER TYPES - JUST TO GET US GOING Astrantia white and pale/off pink - yes, love Cow parsley - yes, love Small soft leaf eucalyptus - yes, love Nigella seed pods (old dark pink colour) - I can't find a picture that makes it clear what these are, can you possibly send what you had in mind? Old chive flowers (if still around) - again, I can't I can't find a picture that makes it clear what these are, could you poss send a pic? Scabiosa (white) - yes, love Astilbe in dusty pink - not sure about these Sage - yes Rosemary - yes Olive - yes Bay - yes Reference the picture of rings of leaves - rough garlands - we will need to produce a lot of these and hang them on the backs of chairs along the aisle. We also need to produce larger ones and hanging bunches of greenery to hang from stone walls around the chateau. You would like to have a rough wooden canopy from which we will trail with the eucalyptus and olive with a few flowers intertwined - but nothing that looks too staged - no prize winning horse behaviour!!!!! Around the walls of the entrance to the cave and up the stone stairs - garlands and hanging bunches You will be bringing terracota pots down with you for the table arrangements. You would like to use the terracota jugs for the water and glass kilner bottles for the tables NO JUST GLASS KILNER BOTTLES

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You would like to use our huge pottery bowls for the bars - fill with lemons and limes (Lartigolle to buy in masses) and also use the stone wine jugs for decoration. Your place names will be printed and tied to bouquet garni’s tied with twine - you will produce these when you are here. You will be bringing your own cutlery with you = silver with wooden handles You will need: starter knife, starter fork, main knife, main fork, dessert spoon, dessert fork Simple church candles amongst arrangements Could we find some knackered old wooden tables or tressle tables. You will have the 2CV you have hired parked in the courtyard as a photobooth - Darek to be informed. You have a few sets of antlers to display Do you like the idea of using woodpiles in some of the areas to help create the woodland feel? We have a lot of logs!! - we will create log piles in front pasture - Lartigolle see note in ceremony section

Your flowers Any notes and picture references to be added here Final selection to be confirmed once you have sent through further picture references. But mainly foliage with a few natural/woodland looking flowers - no statement flowers. Your flower choices:

Item Descriptions Colour note Quantity

Brides Bouquet See picture reference - foliage and not many flowers 1

Bridesmaids bouquet Wild - similar to brides but smaller 3

Buttonholes Thistles and herbs tied with string 10 ish

Flower girls 1 x flower girl and 1 x page boy tiny hair garland for girl and mini buttonhole for the boy

Table arrangements Probably base on three per table - terracotta pots sourced by Bride - with greenery worked along the centre of the tables Just simple church candles

18 - more if possible

Bar arrangements Big pottery bowls and old wine jugs Various sizes of natural garlands formed from greenery - these will be used on bars, and stone walls around the chateau and cave.

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Big hanging branches tied with twine of laurel and bay

Aisle arrangements Garlands of greenery hanging at the end of the chairs for the aisle. A wooden canopy will be dressed with foliage - eucalyptus/olive branches

Petals (confetti) Lavender !

Lighting We like to put candles and lanterns everywhere but if you have other specific ideas please let us know We will provide: • Just simple church candles • Lanterns on the courtyard wall • Uplighters for the front of the main chateau and trees • String of lights in the trees above the carpet dance floor • Candle bags going up the avenue

The table layout We have trestle tables and chairs for up to 120 people or we can hire in round tables if you prefer. Below are some of the table arrangements that we have used in the past. Please let us know which is your preference. Our most popular table layouts are:

The horseshoe Good for 60/80 guest

The square Works for 50/60 guests

2 or more lines Best for 60/120 guests

The crescent Works for 50/60 guests

Line of round tables Best for 60/120 guests

Your chosen table layout is: Three rows of six tables

Table setting - this is our standard set-up and we will follow this unless you say otherwise • Crisp white linen tablecloths and napkins - currently working with white linen cloths dressed with a lot of greenery - the bars will ideally be formed from natural wood structures - Lartigolle to resolve this. • Starter knife and fork, dinner knife and fork & pudding spoon. - these will be brought in • Dinner plates on the tables • Two wine glasses (one big, one small). No water glass. • Salts & peppers. • Water TO ONLY BE DISPLAYED IN GLASS KILNER BOTTLES - NO WATER DISPENSERS!!! • Candles and flowers as requested

Napkins: Our napkins are white linen but can be tied with any ribbon or other material you like: Plain white linen - no tie If you are supplying the ribbon on something to tie the napkins we will need at least 0.5 metre per person, plus a bit extra just in case

Place names: You will bring printed place names - these will be attached to bunches of bouquet garni tied with twine - you will be producing these.

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Favours: CANDLES - you are bringing

Table plan: We will provide you with a template to help you work out your table plan. Bride will be creating this and will bring it down to Lartigolle Note: Our table plans are presented in an old picture frame stood on an easel. The size is A3 (420 x 297 mm) with a 10 mm border. We can print on a use a simple version but you are more than welcome to supply your own if you prefer.

Table requirements

Meal tables required:18 110 x meal 3 rows of 6 tables seating up to 6 per table Wanted extra white table cloths for Sunday but Louis says not available - Lartigolle alternatives or green?

Bar and other tables required: 9 2 x courtyard bar 2 x cave bar 2 x terrace bar 1 x cheese (re-use terrace) 2 x spare

Order requirements: Extra tables = 00 Tablecloths (+15) = 00 Napkins (+10) = 00

Bar stock and glass requirements Below is what we will order for you wedding. If you have chosen our house wines then you will only be charged for what you drinks but we will always have more in stock if required. We have indicated below the amounts included within the estimate however there are few issues you should consider:

Honesty Bar We would normally have an honesty bar set up in the library so that your resident guests can help themselves to wine, beer and soft drinks at any time. The cost for this can either go on your overall bill or we can leave a form for you guests to mark down each drink so that can be charged at the end of the weekend.

YES PLEASE

Estimate Limits If we reach the limit of what we had estimates would you like us to inform you or should we continue serving for the rest of the night?

TBC

Pay bar option Would you like to switch to a pay bar at any point?

JUST LABARTHE

Stage Drink Note Glass

Arrival Cocktails Pimms - NOW SPARKLING WINE and beer in nice pitchers - PROPER GLASSES

Tumblers

Soft drinks Mint and cucumber water - IN GLASS BOTTLES NOT DISPENSERS

Tumblers

Reception Cocktail Sparkling wine with lime and ginger - NOW PEAR AND ELDERFLOWER and Sparking wine with DAMSON VODKA - you will bring

Ballons - need to hire in to replace flutes.

House wine Red, white and rose Small wine

Draft beer (Kegs) Amstal Plastic WE NEED BEER GLASSES

Soft drinks Water, juices and cans Tumbler

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Meal House wine Beer

Red, white and rose BEER OFFERED IN PITCHERS THROUGHOUT MEAL

Large wine/Small wine WE NEED BEER GLASSES

Speeches Sparkling wine Straight Flute

Bar House wine SPARKLING SERVED AFTER COCKTAILS RUN OUT Small wine

Draft beer (Kegs) Amstal SERVED AFTER COCKTAILS RUN OUT Plastic

Spirits SEE COCKTAIL LIST - plus gin bar - RUM AND GINGER VODKA COLLINS RHUBARB GIN AND TONIC EAST LONDON GIN AND TONIC Bride to supply the two gins.

Tumblers

Soft drinks Water, juices and cans Tumblers

Digestif Armagnac TBC Bowls

BBQ Arrival drink TBC - Gin bar?

House wine Red, white and rose Small wine

Draft beer (Kegs) Amstal Plastic

Soft drinks Water, juices and cans Tumblers

Glass requirements - based on number of guests +20

Flute 2 per person

Large Wine 2 per person

Small Wine 6 per person

High Tumblers 6 per person

Low Tumbler/ Beer As required

100 200 600 600 TBC

Do we need 350 Beer Glasses? Have we everything for Ferme night

Music and dancing There are various points during the day we music will be required so we need to decide what music to have and who will be supplying it.

Stage Supplied by Notes Status

Guests arrival Acoustic Tildon Krautz

Entrance of the bride Tildon Krautz to perform Here comes the sun

During the ceremony

End of the ceremony Tildon Krautz to perform. Now confirmed as Bob Dylan - shelter from the storm

The reception Tildon Krautz

The meal Playlist by the DJ

First dance PLEASE CONFIRM YOUR FIRST DANCE

DJ Thomas Colinett

The party dj Thomas Colinett

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THE BBQ - KWES CONFIRMED

Your beauty bookings

Hair Nikki Burnham

Nails

Make up Jodie

Childcare and babysitters We are able to provide some level of child care for children of Lartigolle residents but we have put in place a strict childcare policy that we must adhere to. The policy was put in place following a few difficult situations that have occurred over the past years. The problem has been each set of parents arrive with very different expectations. We don't have a full creche service and cannot take full responsibility for young children for long periods of time but we do have a few girls (and one mature lady) who are good with children and can certainly help out. The charge is 20 Euros per carer per hour and the policy is below, let me know if you have any questions. Lartigolle childcare policy After experiencing some very different expectations from parents wanting childcare for weddings at Lartigolle, we have decided to put into place the following guidelines to clarify the extent of childcare that we are able to provide. • We can only organise babysitters for children who are resident at the Lartigolle premises. Anyone with children off site will need to arrange care through their specific location - Lartigolle cannot take responsibility for this. • We require at least one child minder per 3 infants and we cannot exceed the limit of a maximum of 9 children under care in total. • Parents must give full written details about their child including a contact number and must acknowledge the hours that have been agreed with the childminder. The hours must be kept to. • The parents of all children under 2 must be responsible for all feeds and bottles. Lartigolle are happy to prepare food for children of 2 and over but only if confirmed in advance and any specific food requirements must be made known to us one week before the wedding date. Your babysitting requirements

Day Requirements Ages of children Start time End time Total hours

Friday NONE

Saturday NONE

Sunday NONE

Who will pay for the babysitters? Will they be on your overall bill or will the parents pay us directly?

Your wedding photographer and videographer: Photographer: Darek Videographer: Lea - coming at 5.30 for reccee

Transport - FRIDAY 19 August - Labarthe event And return

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Date Guests To/From Timing

Bus 1 Bus 2

27 8

Lartigolle to Labarthe and return Engalin to Labarthe and return

Depart 18h45 Depart 18h15 Both to arrive at Labarthe by 19h30 Return buses depart 23h30/24h

SATURDAY 20 August - Wedding day transport

Hotel Guests Collection time Return time

Bus 1 Ferme de Labarthe, Seissan

21

14h45

All to arrive Lartigolle 15h30

Peyloubere 2 15h10 Return 02h30/03h00

Bus 2 Engalin

22

14h30

Bus 3 Le Gavachon

2

14h45

Campanile 16 15h00

Bus 4 Charmettes

10

15h00

SUNDAY 21 August - Labarthe to Lartigolle and return

Date Guests To/From Timing

Bus 1

21

Labarthe to Lartigolle and return Depart 12h30 Arrive at Lartigolle by 01h00 Return bus departs 23h00

Notes:

Departure day - Monday 22 August

Breakfast Prepared and served by us from 09h00

Leaving time: 11.00 - 12 noon at the very latest. Please note: Our team will need to come into the chateau from 10am to begin the changeover. We have a very tight turnaround time so we would be grateful if you could make all of your guests aware of this. We would ask that guests start to clear their rooms by 10am and vacate the chateau by 12 noon at the latest. Note: Please make sure your guest know that we will need to start to clear the bedroom by 10am. We have very tight turnarounds, especially in the peak season and will have planned for our team of cleaners to be here in the morning. You are welcome to stay in the chateau or grounds until 12 Noon but you will not have access to the bedrooms or bathrooms.

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bride and groom - wedding plan version 5 final

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