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BREWARRINA SHIRE COUNCIL

MEETING OF COUNCIL AgendaJUNE

Friday 26th June 2020 Commencing at 10.00am

Brewarrina Shire Council 57 Bathurst Street Brewarrina NSW 2839

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The Council of the SHIRE OF BREWARRINA

Please note: Plant Committee Meeting commencing 9.00 am

NOTICE OF ORDINARY MEETING

NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 26th June 2020 at the Brewarrina Shire Council Chambers commencing at 10.00 am for the transaction of the following business.

1. Opening Prayer & Acknowledgement of Country:

2. Apologies / Leave of Absence:

3. Declaration of Interest: Page 5

4. Confirmation of Minutes:Minutes of the Ordinary Meeting held on Friday 22nd May 2020 Page 9

5. Mayoral Minute – Please see closed section: NIL

6. Reports of Committees: NIL

7. Reports to Council For Action:1. COVID-19 Stimulus Agreement.

Attachments:Letter Tim Hurst Council Stimulus package.COVID Economic Stimulus Package.

Page 22

2. Bank Reconciliation & Investment Report. 8

3. Brewarrina Shire Local Strategic Plan Statement.Attachment:Brewarrina Shire Local Strategic Planning Statement – Draft.

Page 49

4. Making and Levying of 2020/2021 Rates & Charges. Page 49

5. Local Roads and Community Infrastructure Fund.Attachments:Letter to Hon Mark Coulton MP outlining the proposal.Guidelines from the Depart of Infrastructure and Transport.

Page 55

6. Gin Gin Weir Upgrade – Submission.Attachment:Submission to Macquarie River Re-regulating Storage referral toFederal Environment Act (EPBC Act).

Page 57

7. Promotional Video. Page 59 8. Integrated Planning & Reporting Deliver Program

Delivery Program 2018/2021Operational Plan 2020/20

Page 61

All communications to be addressed to the General Manager SHIRE OFFICE

57 Bathurst Street BREWARRINA NSW 2839

PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100

Fax: (02) 6839 2100 Email: [email protected]

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8. Reports for Information :• Reports For Information Covering Report Page 64 • Status Report, Page 67 a. General Manager / Mayor Diary Page 81 b. Roads Page 86 c. Plant Page 96 d. Utilities Page 97 e. MEHB Page 99 f. CSM Page 102 g. Childcare Page 106 h. Library Page 112 i. Human Services Page 114 j. Tourism Page 116 k. CDC Page 120 l. Brewarrina Youth Centre Page 125 m. Human Resources Page 130 n. Finance and Administration. Page 132

Items for Correspondence: a. Audit Office of NSW - Management Letter on the interim Phase of the

Audit for the year ending 30th June 2020.Page 136

b. The Hon’ Matt Kean MP – Brewarrina Shire Council about EssentialEnergy response times during power outages.

Page 148

c. Customer acknowledgement letter – Mr Rick Reid. Page 151 d. Letter from Gladys Berejiklian MP – Correspondence forwarded to The

Hon’ Shelly Hancock MP re: Mayor’s letter, Local Government supportpackage.

Page 153

e. OLG Letter – Council Pound funding. Page 155 f. 20-19 Circular to Councils - Information about Rating 2019-20 Page 157 g. 20-20 Circular to Councils – Modification of statutory requirements in

response to the COVID-19 pandemic.Page 159

h. 20-21 Council Circular Relaxation of restrictions Page 161 i. GC-149 2020-21 Financial Assistance Grants – Advance payment. Page 163 j. Roy Butler MP – Request for information on Mobile Coverage and

connectivityPage 165

k. The Hon Ken Wyatt AM MP – Community Working Party (Ngemba). Page 167

9. Notice of Motion / Questions with Notice: NIL

10. Confidential Matters:• CONFID1 David Curreys grids and Fencing – Minramar Goodooga Rd

Attachment:Invitation to address Council, Mr David Currey Minramar lane.

Page 175

• CONFID2 Worker’s Accommodation Brewarrina – Goodooga Rd.Attachment:Mining Camp quotation.

Page 179

• CONFID3 Brewarrina Swimming Pool Tender – Management. Page 184

11. Conclusion of Meeting:

Delegations: Nil

Jeff Sowiak General Manager

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The Council of the SHIRE OF BREWARRINA

DISCLOSURE OF INTEREST AT ORDINARY COUNCIL MEETING

Meeting Date: ............................................

Item Number: ............................................

Subject:

...................................................................................................................................................

...................................................................................................................................................

I, ............................................................... declare the following interest:

Pecuniary:Must leave Chamber; take no part in the discussion and voting.

Non-Pecuniary - Significant Conflict:Recommended that affected person leaves Chamber, takes no part in discussion and voting.

Non-Pecuniary - Insignificant Conflict:Affected person may choose to remain in Chamber and participate in discussion and voting.

For the reason that:

...................................................................................................................................................

…………………………………….................................................................................................

Signed: .......................................................... Date: ............................. (Definitions are provided on the next page)

All communications to be addressed to the General Manager SHIRE OFFICE

57 Bathurst Street BREWARRINA NSW 2839

PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100

Fax: (02) 6839 2100 Email: [email protected]

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Definitions (Local Government Act and Code of Conduct)

Pecuniary - An interest that a person has in a matter because of a reasonable likelihood or expectation or appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 Sections 442 and 443).

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

The Councillor or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451)

Non-Pecuniary - A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

• It may be appropriate that no action is taken where the potential for conflict isminimal. However, Council officials should consider providing an explanation of whythey consider a conflict does not exist.

• Limit involvement if practical (for example, participate in discussion but not indecision making or vice-versa). Care needs to be taken when exercising this option.

• Remove the source of the conflict (for example, relinquishing or divesting thepersonal interest that creates the conflict or reallocating the conflicting duties toanother officer).

• Have no involvement by absenting yourself from and not taking part in any debate orvoting on the issue as if the provisions in Section 451(2) of the Act apply (particularlyif you have a significant non-pecuniary conflict of interest).

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PREVIOUS MONTHS MINUTES.

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL

CHAMBERS ON FRIDAY 22nd MAY 2020

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Meeting commenced at 10:00 am

PRESENT:

Councillors

Phillip O’CONNOR William LOUGHNAN Angelo PIPPOS Thomas STANTON Mark BROWN Vivian SLACK- SMITH Donna JEFFRIES David WHEATLEY – Conference Call

General Manager Executive Assistant Acting

Jeff SOWIAK Julie CONDER

2: APOLOGIES2. APOLOGIES:

• NIL

• Councillor Wheatley , Councillor Brown and Councilor Pippos declared Non-Pecuniary Conflict of interest in relation Brewarrina Correction Facilities two confidential items.

Confirmation of the Minutes of the Ordinary Meeting of Friday 24th April 2020.

RESOLVED on MOTION by Councillor Loughnan , seconded by Councillor Stanton that the Minutes of the Ordinary Meeting 24th April 2020 covered by resolutions 36/20 to 48/20 action request be adopted.

The MOTION upon being PUT to the MEETING was declared CARRIED.

The purpose of this report is for Council to consider a campaign by LGNSW seeking urgent financial assistance from the Federal Government and NSW State Government to maintain infrastructure, services and employment as well as funding to give councils the capacity to provide hardship assistance to the community.

3. DECLARATION OF PECUNIARY OR NON-PECUNIARY CONFLICT OF INTEREST:

4: CONFIRMATION OF MINUTES:

5: MAYORAL MINUTE:

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RECOMMENDATION: 1: That Council calls on the Federal Government and NSW Government to urgently deliver comprehensive and multifaceted financial support and stimulus packages to local government to enable them to continue to operate effectively and provide essential services during the COVID-19 pandemic. 2: That Council calls for the packages to include the following measures: Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents. Immediate financial assistance to support council employees, especially in early education and care. Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non-essential services who are unable to be redeployed. 3: That Council commends the NSW and Federal Governments on their stewardship during this crisis and commits to working in partnership to protect community health and sustain local economies through this crisis. 4: That Council write to the local Federal and State Member(s), the Prime Minister the Hon Scott Morrison MP, NSW Premier the Hon Gladys Berejiklian MP, Federal Treasurer the Hon Josh Frydenburg MP, NSW Treasurer the Hon Dominic Perrottet MP, NSW Local Government Minister the Hon Shelley Hancock MP, Federal Minister for Local Government the Hon Mark Coulton, Federal Opposition Leader the Hon Anthony Albanese, NSW Opposition Leader Jodi McKay MP, Federal Shadow Minister for Local Government Jason Clare MP and NSW Shadow Minister for Local Government Greg Warren MP to confirm their support for increased financial assistance and stimulus funding for local government to help councils maintain essential services and employment during the COVID-19 pandemic. 5. That Council endorses Local Government NSW’s sector-wide campaign to obtain financial assistance, employment support and stimulus funding for the local government sector. 6. That Council advise LGNSW President Linda Scott of the passage of this Mayoral Minute. RESOLVED ON MOTION by Mayor O’Connor that Council send formal letters and recommend; 1: That Council calls on the Federal Government and NSW Government to urgently deliver comprehensive and multifaceted financial support and stimulus packages to local government to enable them to continue to operate effectively and provide essential services during the COVID-19 pandemic. 2: That Council calls for the packages to include the following measures: Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19 (and drought and bushfire where affected) as well

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as giving councils capacity to provide hardship assistance to businesses and residents. Immediate financial assistance to support council employees, especially in early education and care. Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non-essential services who are unable to be redeployed. 3: That Council commends the NSW and Federal Governments on their stewardship during this crisis and commits to working in partnership to protect community health and sustain local economies through this crisis. 4: That Council write to the local Federal and State Member(s), the Prime Minister the Hon Scott Morrison MP, NSW Premier the Hon Gladys Berejiklian MP, Federal Treasurer the Hon Josh Frydenburg MP, NSW Treasurer the Hon Dominic Perrottet MP, NSW Local Government Minister the Hon Shelley Hancock MP, Federal Minister for Local Government the Hon Mark Coulton, Federal Opposition Leader the Hon Anthony Albanese, NSW Opposition Leader Jodi McKay MP, Federal Shadow Minister for Local Government Jason Clare MP and NSW Shadow Minister for Local Government Greg Warren MP to confirm their support for increased financial assistance and stimulus funding for local government to help councils maintain essential services and employment during the COVDI-19 pandemic. 5.That Council endorses Local Government NSW’s sector-wide campaign to obtain financial assistance, employment support and stimulus funding for the local government sector. 6.That Council advise LGNSW President Linda Scott of the passage of this Mayoral Minute.


• Nil

7. REPORTS TO COUNCIL FOR ACTION:

6: REPORTS OF COMMITTEES:

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ITEM1: INTEGRATED PLANNING & REPORTING OPERATIONAL PLAN 2020/21.

The purpose of this report is for Council to approve and adopt 2020/21 Draft Operational Plan for publication. RECOMMENDATION: That Council: 1. Approve the DRAFT operational plan 2020/21 for public exhibition. Discussion: Council enquired whether the Fees and Charges for the gravel and hire of machinery be more appropriately charged for people in the community. In the past Council didn’t wish to compete with local contractor; however that is not the case now with most contractors very busy and COVID19 circumstances. Would it be possibly for the General Manager to have the delegated authority to vary rates for machinery hire and gravel/material for community members? RESOLVED on MOTION by Councillor Pippos seconded by Councillor Jeffries that Council: 1. Approve the DRAFT operational plan 2020/21 for public exhibition. 2. General Manager to have the delegated authority/discretion to offer a

concession at the internal rate and materials to locals within the Brewarrina Shire.


ITEM 2: INTEGRATED PLANNING & REPORTING BUDGET 2020/21

For Council to approve and adopt the Draft 2020/21 Budget - Fees and Charges, Budget, Capital Works Program. RECOMMENDATION: That Council: 1. Approve a n d adopt the Draft 2020/21 Budget and Revenue Policy - including Fees and Charges, Budget, Capital Works Program. 2. Place the 2020/21 Budget and Revenue Policy on public exhibition for 28 days from Monday 25th May 2020 to Monday 22nd June 2020 and accept submissions from the public during this period. RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Pippos. that Council: 1. Approve a n d adopt the Draft 2020/21 Budget and Revenue Policy - including Fees and Charges, Budget, Capital Works Program. 2. Place the 2020/21 Budget and Revenue Policy on public exhibition for 28 days from Monday 25th May 2020 to Monday 22nd June 2020 and accept submissions from the public during this period.

The MOTION upon being PUT to the MEETING was declared CARRIED

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ITEM 3: BANK RECONCILIATION & INVESTMENTS The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 29th February 2020. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors. RECOMMENDATION: That; 1. The bank reconciliation report is received as information. 2: The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28th April 2017 be received and noted. RESOLVED on MOTION by Councillor Pippos Seconded by Councillor Jeffries that Council accept; 1. The bank reconciliation report is received as information. 2. The Certification of the Responsible Accounting Officer for compliance with the

Investment Policy and the Ministerial Investment Order dated 28th April 2017 be received and noted.

The MOTION on being PUT to the MEETING was declared CARRIED

ITEM 4: LOCAL GOVERNMENT REMUNERATION TRIBUNAL REPORT FOR 2020

The purpose of this report is to advise Councillors of the Local Government Remuneration Tribunal Report for 2020. RECOMMENDATION: That Council: 1. Note the delay in the release of a report from the Local Government Remuneration Tribunal and that any changes will have impact from 1st July 2020. RESOLVED on MOTION by Councillor Slack-Smith Seconded by Councillor Loughnan That Council: 1. Note the delay in the release of a report from the Local Government Remuneration Tribunal and that any changes will have impact from 1st July 2020.


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Declaration of Non- Pecuniary interest; Councillor Pippos, Councillor Brown left the room at 10.15 am and Councillor Wheatley disconnected from Teleconference call prior to discussion on Brewarrina Correctional Facility.

ITEM 5: BREWARRINA CORRECTIONAL CENTRE

The purpose of this report is to progress negotiations with the Department of Justice concerning future use and ownership of the Brewarrina Correctional Centre. Discussion: The Correctional Centre Facility Site gave Council a full list of machinery buildings; six lease holds and the last of incarcerated people leaving on 15th September. A care taker will be in place until the proposed settlement date of 30th September 2020. Council discussed at length the risks for and against the taking on the ownership of Correction Correctional Centre to the Brewarrina Shire. RECOMMENDATION: That Council receive the report and authorise the execution of necessary documents to accept the transfer of ownership of the former Brewarrina Correctional Centre Site to Council. RESOLVED on MOTION by Councillor Stanton Seconded by Councillor Loughnan That Council receive the report and authorise the execution of necessary documents to accept the transfer of ownership of the former Brewarrina Correctional Centre Site to Council. The MOTION on being PUT to the MEETING was declared CARRIED

The Mayor asked if Council would now deal with CONFID 7 item at this time.

ITEM CONFID 7: BREWARRINA CORRECTIONAL CENTRE. RESOLVED on MOTION Councillor Loughnan, seconded by Councillor Slack-Smith that Council move to close the Meeting to the public as per section of the Local Government Act 1993: Section10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council or; (iii) Reveal a trade secret.

The MOTION on being PUT to the MEETING was declared CARRIED.

CLOSED SESSION:

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The Meeting moved into closed session at 10. 25 am.

RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Loughnan That Council move into open session.

The MOTION on being PUT to the MEETING was declared Carried.

Council resumed open session at 10.37 am

Councillor Brown, Councillor Pippos returned to the chambers and Councillor Wheatley rejoined Council via Teleconference at 10.38 am.

.

Return to Open Session 10.38 am

The Mayor reported back to the open session of the Council:

CONFID 7: BREWARRINA CORRECTIONAL CENTRE Council had endorse the recommendation of the CSNSW transition committee and agree to enter into lease negotiations with Orana Haven Aboriginal Corporation as the preferred future community use for the Brewarrina Correctional Centre.

ITEM 5: LAND VALUATIONS: The purpose of this report is to inform Council on New Land Valuation from the Valuer General and use of this new land value for 2020-21 rating. Resolved on Motion Councilor Loughnan seconded Councillor Jeffries to accept the report for information on New Land Valuation from the Valuer General and use of this new land value in 2020-21 rating.


ITEM A: REPORTS FOR INFORMATION:

The purpose of this report is for Councillors to receive the Status Report, Councils Information Reports as well as the items for Correspondence. RECOMMENDATION: That the Status Report, Information Reports which are listed from a-m and the Items for Correspondence be received as information.

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a) Status Report , General Manager and Mayors Diary

b) Roads

c) Plant

d) Utilities

e) MEHB

f) CSM

g) Childcare

h) Library

i) Human Services

j) Tourism/ Newspaper

k) CDC

l) Human Resources.

m) Property & WHS.

n) Finance & Administration.

INFORMATION REPORT UPDATES: Roads report: Council Slack-Smith reported on the road condition of the Narran Lakes road as being extremely dangerous and increase chance of a serious accident occurring. At present the Narran Lakes road has road closed signage for local use only by the Walgett Shire end and caution only some difficult patches from the Brewarrina Shire. Council would like closed signage to be put placed at the Goodooga road, Brewarrina Shire end of the Narran Lake road. General Manager to ensure Council signage is complementary to match the Walgett Shire.

Geoff New Oval: Council request clarification on progress and require clearer direction on the Geoff New Oval complex and why it’s just sitting there. General Manager confirmed Stage 2 inspection completed and there shouldn’t be any further delays.

Child Care Subsidy: Council enquired about the Government Child Care Subsidy. General Manager explained that the Federal Government advised that Child care would be free and Council would receive a grant for half of what Council would normally receive to cover cost. State Government advise they would give Council a special grant to cover the half grant from the Federal Government. Council unfortunately are still out of pocket for the 12 months. Its quite difficult to work out given Council is getting three (3) sources of funding from three (3) different departments. Further investigation required to clarify Councils position on Child Care funding.

8: REPORTS FOR INFORMATION:

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RESOLVED on MOTION by Councillor Loughnan Seconded by Councillor Pippos that the Status Report, Information reports and items of Correspondence be received and noted.


NOTICE OF MOTION TO COUNCIL FROM COUNCILLOR JEFFRIES.

MOTION: Brewarrina Shire Council accept Mr David Currey’s request to address Council at its next ordinary meeting issue regarding Minramar lane. Discussion: Council Jeffries wanted to ensure Mr David Currey has procedural fairness. Resolved on Motion by Councillor Jeffries seconded by Councillor Brown that Council accept Mr David Currey’s request to address Council at its next meeting regarding Minramar land.


RESOLVED on MOTION Councillor Slack-Smith, seconded by Councillor Pippos that Council move to close the Meeting to the public as per section of the Local Government Act 1993: Section10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council or; (iii)Reveal a trade secret.


The Meeting moved into closed session at 11.00 am.

9. NOTICE OF MOTION/ QUESTIONS WITH NOTICE

10. CLOSED SESSION:

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RESOLVED on MOTION by Councillor Brown seconded by Councillor Pippos That Council move into open session.


Council resumed open session at 12.13 pm

The General Manager reported back to the open session of the Council meeting that the following resolutions were moved in closed session.

CONFID 1: EVALUATION REPORT 'COMMERCIAL IN CONFIDENCE' Bulk Water Treatment Chemicals T112021OROC

RESOLVED on MOTION by Councillor Loughnan Seconded by Councillor Slack- Smith that Council: 1. Schedule E Sodium Hypochlorite - that Ixom Operations Pty Ltd be awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and 2. Schedule G Hydrochloric Acid - that Fluidra Group Australia Pty Ltd be awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and 3. Schedule I Dense Soda Ash – that Redox Pty Ltd be awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and 4. Schedule Q Poly Aluminium Chloride - that Ixom Operations Pty Ltd be awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and 5. That a provision be allowed for a 12-month extension based on satisfactory supplier performance, which may take this contract through to 30 June 2023.

10. CLOSED SESSION

Open Session:

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CONFID 2: ACQUISITATION OF LAND GOODOOGA OWNER SURRENDERED

RESOLVED on MOTION by Councillor Brown, seconded by Councillor Loughnan That Council agree to accept the surrender of 9 Brenda Street Goodooga from Pamela Joy Waters at a nominal purchase price and authorise the execution of necessary transfer documents under Council seal.

.

CONFID 3: WORKER’S ACCOMMODATION BREWARRINA – GOODOOGA RD RESOLVED on MOTION by Councillor Stanton seconded by Councillor Loughnan That the General Manager assess the condition/suitability of the SCF second hand units. If SCF units are found to be suitable then Council accepts the tender from SCF for the supply and delivery of second hand accommodation as per tender for the total cost of $197,0000 Ext GST. Alternatively the General Manager has delegated authority to negotiate with tender with MOXON Bros Pty Ltd, if the SCF units are found to be unsuitable.

CONFID 4: WHS & INCIDENT REPORT RESOLVED on MOTION by Councillor Slack-Smith, seconded by Councillor Pippos That Council accept the WHS & Incident report as information.

CONFID 5: MUNGALBY PIT – PUSHING & CRUSHING GRAVEL

RESOLVED on MOTION by Councillor Loughnan, seconded by Councillor Stanton That Council;

1. That Council not accept any tender as submitted, but identify Milbrae quarries as the preferred contractor based on previous experience and as there is a significant cost increase from the current contracted rate for gravel crushing, authorise the General manager to negotiate savings that can be achieved such that the contracted rate is no more than the tendered price.

2. That Crushrite identified as a second preferred contractor and Council to approve

engaging them if the negotiation with Milbrae does not yield positive outcomes towards Council.

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CONFID 6: AIRPORT PIT – PUSHING & CRUSHING GRAVEL TENDERS

RESOLVED on MOTION by Councillor Brown, seconded by Councillor Pippos That Council;

1. That Council not accept any tender as submitted, but identify Milbrae quarries as the preferred contractor based on previous experience and as there is a significant cost increase from the current contracted rate for gravel crushing, authorise the General manager to negotiate savings that can be achieved such that the contracted rate is no more than the tendered price

2. That Crushrite identified as a second preferred contractor and Council to

approve engaging them if the negotiation with Milbrae does not yield positive outcomes towards Council

CONFID 7: BREWARRINA CORRECTIONAL CENTRE

Resolved on Motion Councilor Loughan seconded Councillor Stanton That Council endorse the recommendation of the CSNSW transition committee and agree to enter into lease negotiations with Orana Haven Aboriginal Corporation as the preferred future community use of the Brewarrina Correctional Centre.

There being no further business, meeting closed at 12.15 pm

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REPORTS TO COUNCIL FOR ACTION:

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Agenda Submission for Ordinary Meeting held on Friday 26th June 2020.

TITLE:

COVID – 19 STIMULUS AGREEMENT

DOC REF: GM 1

REPORT BY:


DATE: 2nd June 2020

IP&R REFERENCE: Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability

RECOMMENDATION: That:

1. Council authorise the execution of the COVID-19 economic Stimulus Package Agreement if necessary.

Content: On the 26th of April the Minister for Local Government, The Hon Shelley Hancock announced a $395m economic stimulus package for Local Government that included :

• A three-month Council Job Retention Allowance of $1500 per fortnight per qualifying staff, to limit job losses. The total allowance is capped at $112.5 million and will be drawn from the NSW Government’s Jobs for NSW fund.

• $32.8 million to help councils meet increases in the 2020/21 Emergency Services Levy. This provision is over and above the $13.6 million provided last year, to help manage overnight levy increases of up to $220,000.

• A $250 million increase in low-cost loans to eligible councils through the State’s TCorp borrowing facility, to kick-start community infrastructure projects. TCorp will also be offering principal and interest payments deferrals on existing council loans upon request for the next six months.

The Ministers press release stated that all Councils would be entitled to the funding package and the LGNSW President welcomed the package stating that it would drive

Economic recovery in every corner of NSW, saving jobs and saving our local government essential services. The package currently has four elements and this Council’s eligibility is as indicated;

The Council Job Retention Allowance Subsidy;

To access the funding councils need:

• To covered by the Local Government (COVID-19) Splinter (Interim) Award 2020 (the Splinter Award) or equivalent agreement with relevant industrial unions


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• To have met the cost of four weeks paid COVID-19 Special Leave under theSplinter Award prior to each employee accessing the Council Job Retention Allowance, as well as any costs above $1,500 a fortnight, per employee, for up to three months

• To provide evidence to the Office of Local Government (OLG) of financial distressas a result of the COVID-19 crisis, and

• To note that certain council staff are ineligible from accessing the allowance, even ifthey are redeployed to other roles during the COVID-19 pandemic.

Brewarrina Shire Council is covered by the Splinter award agreement however none of the staff have been stood down or paid COVID- 19 Special leave. Council is also not facing financial distress and so there will be no benefit to Council from this aspect of the agreement.

The ESL increase :

• Funding to meet councils’ increase in the emergency services levy for 2020-21

Council is part of a Rural Fire Service Group and at this stage it is not clear if this cost will be paid directly by this Council or Bourke Shire as the regional group. The Minister had announced that the ESL levy would be funded as part of the economic stimulus package.

TCorp Loans and Interest subsidies:

• This offering is Access to low-interest, infrastructure loans from TCorp in line with TCorp’scredit criteria • Access to a Crown indemnity for commercial borrowings, subject to meeting certain requirements. As this Council has no TCorp loans and is not planning to borrow any additional money there is no benefit for Council.

Conditions:

The agreement as submitted by the OLG for signature contains a number of requirements most of which are not unusual. However, clause 3 of the agreement contains an abstract reference to the operation and membership of Joint Organisations.

Clearly there is some concern in the OLG that as the Joint Organisations are now nearing the end of the Government funding and the administrative requirements for managing JO’s has become significant, some Councils may wish to withdraw from the JO or seek further funding. The Minister has already clearly stated that no Council’s will be allowed to withdraw from a JO and this clause would guarantee that council’s would continue to remain members and fund the JO for at least the next 2 years.

3.2 If a member of a member(sic) of a joint organisation (JO), continue to support that JO’s continued operations, including with necessary funding contributions, for a period of two years from the date of this agreement.

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The agreement is seeking to use financial assistance to Local Government for non-related proposes to secure a future for the Joint Organisations. As Brewarrina Shire Council is not a member of a JO the clause has no impact.

On that basis Council should only sign the agreement if the increase in the ESL levy is imposed on Council directly and cannot be funded by any other means. In all other aspects the agreement is irrelevant.

__________________

Jeff Sowiak

General Manager

ATTACHMENTS: • Agreement economic Stimulus Package • Letter from Mr Tim Hurst OLG

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Funding Agreement

Between

Brewarrina Shire Council

and

Department of Planning, Industry and Environment

Office of Local Government

COVID-19 Economic Stimulus Package

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Between: 1. The Brewarrina Shire Council (Council) and; 2. Tim Hurst, Deputy Secretary, Local Government, Planning and Policy, Office of

Local Government, Department of Planning, Industry and Environment (OLG) (ABN 20 770 707 468) for and on behalf of the Crown in right of the State of New South Wales, 5 O’Keefe Avenue, NOWRA NSW 2541.

Background The NSW Government has approved a COVID-19 economic stimulus package (Stimulus Package) that is directed to safeguarding jobs, services and infrastructure delivery at the State’s 128 local councils. The package currently has four elements: • The Council Job Retention Allowance Subsidy • Funding to meet councils’ increase in the emergency services levy for 2020-21 • Access to low-interest, infrastructure loans from TCorp in line with TCorp’s credit criteria • Access to a Crown indemnity for commercial borrowings, subject to meeting certain

requirements. Council’s access to all or any part of the package is contingent on it entering into this funding agreement.

The Parties Agree:

1 Definitions and interpretation

1.1 Definitions Agreement means this funding agreement including the Attachments and any documents incorporated into this agreement by reference. Application means Council’s Financial Stimulus Eligibility Return and any supporting documents submitted to OLG for the purpose of allowing OLG to assess Council’s eligibility to participate in the Council Job Retention Allowance Subsidy. Authorisation includes: (a) any consent, registration, filing, agreement, notarisation, certificate, licence, approval, permit, authority or exemption from by or with a governmental agency; or (b) any consent or authorisation regarded as given by a government agency due to the expiration of the period specified by a statute within which the government agency should have acted if it wished to proscribe or limit anything already lodged, registered or notified under that statute. Business Day means for all other purposes, a day on which banks are open for business in Sydney excluding a Saturday, Sunday or public holiday. Council Job Retention Allowance Subsidy means the subsidy described in the Guidelines.

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Crown Indemnity means the “deed of indemnity for and on behalf of the Crown in right of the State of NSW” provided by the NSW Government to assist councils to secure a commercial bank loan (conditional on Treasury’s analysis and approval upon application). Date of this Agreement means the date shown on the Execution Page or if it is not dated the date the OLG signs this Agreement. Dollars, A$ and $ means the lawful currency of the Commonwealth of Australia. DPIE means Department of Planning, Industry and Environment. Eligible council is a council who has entered into this agreement and which is deemed by OLG to meet the eligibility criteria, as set out in Guidelines, as defined in this Agreement. ESL means the Emergency Services Levy payable annually to Revenue NSW. Event of Default means any event specified as such in this Agreement. Acquittal means any acquittal of the described in the Guidelines. GST means the goods and services tax levied under A New Tax System (Goods and Services Tax) Act 1999 (GST Act) or any successor Act. GST Law means A New Tax System (Goods and Services Tax) Act 1999, or if that Act does not exist for any reason, means any Act imposing or relating to a GST and any regulation made under such Acts. Guidelines means the Job Retention Allowance Subsidy Guidelines dated May 2020 as may be varied and any subsequent guidelines issued by OLG that it determines are applicable to the operation of the Stimulus Package or its individual elements (or if replaced by a later version, that later version). Joint organisation means a joint organisation established under Part 7 of Chapter 12 of the Local Government Act 1993. OLG means Office of Local Government, Department of Planning, Industry and Environment T-Corp loan facility means a facility provided to the council by T-Corp including:

a) an expansion of the lending limit to councils with a corresponding Crown Indemnity by the NSW Government;

b) expanding eligibility to allow a council to access the facility for the next six months (subject to meeting TCorp’s Credit Policy); and

c) TCorp granting deferrals of principal and interest on existing loans upon request for the next six months.

1.2 Business Day Unless otherwise specified in this Agreement, where the day on or by which any thing is to be done is not a Business Day, that thing must be done on or by the preceding Business Day.

2 Term This agreement continues to have effect until Council has fulfilled its obligations under the Guidelines and this Agreement.

3 General obligations of Council To access any part of the Council Stimulus Package, Council must:

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3.1 Comply with any Guidelines, as defined in this Agreement.

3.2 If a member of a member of a joint organisation (JO), continue to support that JO’s continued operations, including with necessary funding contributions, for a period of two years from the date of this agreement.

3.3 Not use the proceeds of any new TCorp loan for capital works on buildings used solely for administrative purposes or council chambers, for a period of two years from the date of this Agreement, except where such works: (a) have a capital value of less than $1,000,000; or (b) is required to be carried out in an emergency; or (c) is for maintenance.

3.4 Pay any ESL invoices issued to the Council in full to Revenue NSW by the due date.

3.5 Compliance with law Council must comply with all legislative and regulatory requirements that may apply in relation to the application of the funding received, and if applied to a project, including obtaining all necessary approvals, licences and permissions.

3.6 Monitoring of Agreement (a) Council agrees to supply OLG with any required certificates, documents or other information

specified in the Guidelines, within any time period stipulated in the Guidelines. (b) Council acknowledges that OLG may maintain regular contact with Council to monitor the

performance of this Agreement and any related activity and agrees to co-operate with OLG in the performance of this role.

(b) The OLG may at any time request information from Council in connection with this Agreement, and Council must supply any such information promptly upon request.

(c) Nothing in this Agreement displaces obligations on the Council under the Local Government Act 1993 or precludes the OLG from exercising functions and powers available to it under that Act.

3.7 Independent verification Council must promptly, at its own cost, provide all documents, and information reasonably required by the OLG or its auditor for the purpose of enabling the OLG to compile and have audited an aggregate statement of expenditure which pertains to aggregate financial outcomes for all Councils funded by the Stimulus Package.

3.8 Records (a) Council must ensure that all legally required financial and operational records and any other

records stipulated in the Guidelines are kept and maintained as required. (b) Council must retain the records, registers and reports referred to throughout the Term and for

seven (7) years after the expiry or termination, of this Agreement.

3.9 Inspection Council agrees that the OLG or its appointed nominee may access any required records at any reasonable time, upon giving Council reasonable notice.

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3.10 Audit (a) An audit of any aspect of Council’s compliance with this Agreement may be conducted at any

time by the OLG or its nominee. (b) Council must co-operate fully with an audit, including:

(i) Granting the person conducting the audit reasonable access to Council’s records and the performance of this Agreement;

(ii) Permitting the person conducting the audit to inspect and make copies of Council’s records relevant to the performance of this Agreement;

(iii) Making available on request, at no additional cost to the person conducting the audit, reasonable facilities to enable a legible reproduction to be created of Council’s records and materials stored on a medium other than in writing;

(iv) The OLG must give Council reasonable notice of its requirements in relation to an audit and use its reasonable endeavours to minimise disruption and interference to Council‘s performance of its obligation under this Agreement arising from an audit;

(v) Except where otherwise determined by the OLG, Council is responsible for its own costs of participating in an audit;

(vi) Council must promptly take any reasonable action required by it to rectify any error, non-compliance or inaccuracy identified in an audit in relation to Council’s performance of this Agreement;

(vii) Council is not entitled to any delay costs or other costs or expenses of whatever nature relating in any way to an audit.

3.11 Promotion of Stimulus Package and communication of outcomes (a) Council agrees to publicly communicate the outcomes of the funding provided to Council in

accordance with the Funding Acknowledgement Guidelines for recipients of NSW Government Grants (the Funding Acknowledgment Guidelines) (available at https://www.advertising.nsw.gov.au/resources/branding).

(b) Council authorises the OLG and the State of New South Wales to use information Council supplies to the OLG in its Application or pursuant to this Agreement for promotional purposes, including: (i) Council’s name; (ii) Details and/or aggerate sums of the funding provided; (iii) the title and description of the infrastructure projects undertaken with the use of a

related loan; (iv) the number of employees whose employment has been subsidised by the Council Job

Retention Allowance Subsidy; subject to any confidentiality restriction which has been requested by Council and agreed to by the OLG.

(c) Council consents to allowing representatives of the State of New South Wales to use any promotional material it either obtains through its own processes or those provided by council in any media platform for the promotion of Stimulus Package overall.

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https://www.advertising.nsw.gov.au/resources/branding

4 Availability of funds and other elements of the Package

4.1 Amount (a) Any funds payable to councils under the Council Job Retention Allowance Subsidy and ESL

components of the Stimulus Package will be paid in accordance with the Guidelines and at OLG’s absolute discretion.

(b) The failure to submit a claim supported by all required documentation within the time specified releases the OLG from having to pay the claim.

5 Representations and warranties Council represents and warrants that it has taken all necessary action to authorise the execution, delivery and performance of this Agreement in accordance with its terms.

6 Events of Default and Termination

6.1 Notices to the OLG Council must give notice to the OLG as soon as it becomes aware of any Event of Default occurring.

6.2 Events of Default It is an Event of Default if, whether or not it is within the control of Council: (a) Non-remediable breach of Agreement: Council fails to perform or observe any other

undertaking or obligation in this Agreement and that failure is not, in the opinion of the OLG, capable of remedy.

(b) Failure to fix remediable breach of Agreement: Council fails to perform or observe any other obligation in this Agreement and that failure is, in the opinion of the OLG, capable of remedy but Council does not remedy the failure within the period specified, after receipt by Council of a notice from the OLG specifying the failure and requiring its remedy within the period specified in the notice.

(c) Authorisations: Council fails to obtain any Authorisation necessary to enable Council to comply with its obligations under this Agreement or any such Authorisation ceases to be in full force and effect.

(d) Misrepresentation: any warranty, representation or statement by Council is or becomes false, misleading or incorrect when made or regarded as made by Council under this Agreement.

(e) Insolvency: Council becomes insolvent.

6.3 Consequences of Event of Default (a) Upon the occurrence of an Event of Default the OLG may, at its sole discretion, by written

notice to Council: (i) suspend this Agreement, including payments of any money payable under the Stimulus

Package, until the default giving rise to the suspension is resolved to the satisfaction of the OLG or the OLG elects to terminate this Agreement, whichever occurs sooner; or

(ii) terminate this Agreement.

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(b) To avoid doubt, the exercise by the OLG of any right to suspend this Agreement is without prejudice to the OLG’s right to terminate this Agreement in accordance with its terms.

6.4 Consequences of Termination for Default (a) If this Agreement is terminated, Council must repay the amount of any funds received by it

under the Stimulus Package that has been paid to it prior to termination. (b) The OLG, on behalf of the State, may recover any outstanding reimbursement. (c) The OLG may make a determination of the amount of the reimbursement referred to in

subsection 6.4(a) and may serve a notice on the council requiring the amount so determined be paid in recovery of the reimbursement.

(d) An amount equal to the reimbursement as so determined, unless the OLG otherwise decides, is payable to the OLG as a debt by the Council.

(e) The OLG may certify the amount due under the notice and that certificate is sufficient evidence of the amount due, unless the contrary is proved.

6.5 Termination by Agreement The parties may agree to terminate this Agreement at any time on such terms as may be agreed.

7 Indemnity (a) Council indemnifies the Crown in right of the State of New South Wales, including the OLG and its

officers, employees and agents (those indemnified), against any claim, action, damage, loss, liability, cost, charge, expense, outgoing or payment which those indemnified pay, suffer, incur or are liable for, in respect of any of the following: (i) the occurrence of any Event of Default; (ii) the OLG exercising its powers consequent upon or arising out of the occurrence of any Event

of Default. (b) Any amount payable to those indemnified under this indemnity is payable on demand. (c) The indemnities contained in this Agreement are continuing obligations of Council, separate and

independent from the other obligations of Council and survive the termination of this Agreement. (d) It is not necessary for those indemnified to incur or make payment before enforcing a right of

indemnity conferred by this Agreement.

8 Insurance (a) Council must (at its expense) during the continuance of this Agreement and for a period of three (3)

years after its expiration or termination, take out and maintain with a reputable insurance company the following insurance policies: (i) broad form public liability insurance (that includes public liability and product liability

insurance) in the amount not less than $20 million dollars in respect of each and every occurrence and unlimited in the aggregate;

(ii) workers’ compensation insurance in accordance with applicable legislation in respect of the employees of Council.

(b) Council must, on request, produce satisfactory evidence to the OLG that the insurance requirements of this clause have been effected and are current.

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9 GST (a) Unless otherwise stated, any consideration in this Agreement (including any consideration given by

the Council for the Stimulus Package Reimbursement) is exclusive of GST. (b) If a supply made under or in connection with this Agreement is a Taxable Supply the party making

that supply (in this cl. 9, Supplier) may, subject to issuing a Tax Invoice, recover from the recipient of that supply (in this cl. 9, Recipient) an amount equal to the GST payable by the Supplier in respect of that supply (in this cl. 9, GST Amount).

(c) The GST Amount is payable at the same time and in the same manner as any monetary consideration for the Supply to which the GST Amount relates but no later than the end of the tax period to which the relevant taxable supply is attributable under the GST Law.

(d) Subject to this clause, Council warrants that at the time any supply is made under this Agreement on which GST is imposed, that Council is or will be registered under the GST Law.

(e) Subject to this clause, any invoice rendered by Council in connection with a supply under this Agreement which seeks to recover an amount of GST payable must conform to the requirements for a Tax Invoice.

(f) If an Adjustment Event occurs in relation to a Taxable Supply under or in connection with this Agreement that gives rise to an Adjustment, then: (i) the Supplier must give an Adjustment Note to the Recipient immediately upon becoming

aware of the Adjustment; and (ii) the GST amount payable in respect of that supply will be adjusted accordingly and the

Supplier (in the case of a decreased GST Amount) will provide a corresponding refund of the GST Amount to, or (in the case of an increased GST Amount) will be entitled to receive the amount of that variation from, the Recipient, as appropriate.

(g) If an Adjustment Event occurs in relation to a Taxable Supply under or in connection with this Agreement that does not give rise to an Adjustment, for example because it occurs in the same tax period in respect of which the GST on the Taxable Supply or the input tax credit on the acquisition is attributable, the Supplier must: (i) cancel any incorrect invoice issued to the Recipient and issue a correct one; and (ii) if the Recipient has already paid the incorrect invoice, the Supplier (in the case of a decreased

GST Amount) will provide a corresponding refund of the GST Amount to, or (in the case of an increased GST Amount) will be entitled to receive the amount of that variation in the GST Amount from, the Recipient, as appropriate.

(h) Notwithstanding any other provision of this Agreement: (i) any GST Amount payable by the Recipient to the Supplier under this clause 9 will be limited

to the amount of an input tax credit to which the Recipient is entitled in respect of the relevant supply which the Recipient acquires; and

(ii) if the Commissioner of Taxation or a court determines that a supply made under or in connection with this Agreement in respect of which the Recipient has paid the Supplier a GST Amount is not a Taxable Supply then the Supplier will refund the Recipient that amount.

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10 General

10.1 OLG Nominee OLG may authorise a nominee, in writing, to perform any of the OLG’s functions under this Agreement.

10.2 Assignment by Council Council must not transfer or assign any of its rights or obligations under this Agreement without the prior written consent of OLG.

10.3 Assignment by OLG OLG may at any time assign any of its rights or transfer by novation any of its rights and obligations under this Agreement to any other NSW government agency without consent of Council.

10.4 Notices (a) Any notice or other communication between the parties under this Agreement must be

addressed to the recipient party. For Council at the address stated in its Application for assessment for eligibility and unless otherwise specified by notice in writing from the recipient party.

(b) Any notice or other communication under this Agreement: (i) where Council is the sender, must be signed by a duly authorised officer of Council; (ii) is regarded as being given by the sender and received by the addressee:

(A) if by delivery in person, when delivered to the addressee; (B) if by post, on delivery to the address; or (C) if by facsimile transmission, whether or not legibly received, when received by

the addressee, but if the delivery or receipt is on a day which is not a Business Day or is after 4.00pm (addressee’s time) it is regarded as received at 9.00 am on the following Business Day; and (iii) can be relied upon by the addressee and the addressee is not liable to any other person

for any consequences of that reliance if the addressee believes it to be genuine, correct and authorised by the sender.

(c) In this clause, a reference to an addressee includes a reference to an addressee’s officers, agents or employees or any person reasonably believed by the sender to be an officer, agent, or employee of the addressee.

10.5 Governing law and jurisdiction This Agreement is governed by the laws in force in the State of New South Wales and each party submits to the exclusive jurisdiction of the courts exercising jurisdiction in the State of New South Wales, and the courts of appeal from those courts.

10.6 Prohibition and enforceability (a) Any provision of, or the application of any provision of, this Agreement or any power which is

prohibited by any law is ineffective only to the extent of that prohibition.

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(b) Any provision of, or the application of any provision of, this Agreement which is void, illegal or unenforceable does not affect the validity, legality or enforceability of the remaining provisions of this Agreement.

10.7 Waivers (a) Waiver of any right arising from a breach of this Agreement or of any power arising upon

default under this Agreement or upon the occurrence of an Event of Default must be in writing and signed by the party granting the waiver.

(b) A failure or delay in exercise, or partial exercise, of: (1) a right arising from a breach of this Agreement or the occurrence of an Event of Default;

or (2) a power created or arising upon default under this Agreement or upon the occurrence

of an Event of Default; does not result in a waiver of that right or power.

(c) A party is not entitled to rely on a delay in the exercise or non-exercise of a right or power arising from a breach of this Agreement or on a default under this Agreement or on the occurrence of an Event of Default as constituting a waiver of that right or power.

(d) A party may not rely on any conduct of another party as a defence to exercise of a right or power by that other party.

(e) This clause may not itself be waived except by writing.

10.8 Dispute Resolution The parties agree that any dispute arising under this Agreement will be dealt with as follows: (a) A party claiming that a dispute has arisen must give written notice of the dispute to the other

party; (b) The parties will seek to resolve the dispute; (c) If the dispute is unresolved within a fourteen (14) day period (or within such further period as

the parties agree in writing) then the dispute will be referred to the Australian Commercial Dispute Centre (ACDC) for mediation;

(d) The mediation is to be conducted in accordance with the ACDC Mediation Guidelines which set out the procedures to be adopted, the process of selection of the mediator and the costs involved;

(e) If the dispute isn’t settled within 28 days (or such longer period as agreed to in writing between the parties) after appointment of the mediator, or if no mediator is appointed within 28 days of the referral of the dispute to mediation, the parties may pursue any other procedure available at law for resolution of the dispute;

(f) The parties must continue performing their obligations under this Agreement while the dispute is being resolved, to the extent practicable to do so;

(g) A party must attempt to settle any dispute in relation to this Agreement in accordance with this clause (Dispute Resolution) before resorting to court proceedings or other dispute resolution process;

(h) Nothing in this clause (Dispute Resolution) prevents either party from seeking interlocutory relief or the OLG exercising its rights to suspend or terminate this Agreement.

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10.9 Relationship Nothing in this Agreement is intended to create a partnership, joint venture or agency relationship between the parties.

10.10 Variation A variation of any term of this Agreement must be in writing and signed by the parties.

10.11 Taxes, duties and charges Other than as specified in this Agreement, taxes, duties and charges imposed or levied in connection with this Agreement will be borne by Council.

10.12 Counterparts (a) This Agreement may be executed in any number of counterparts. (b) All counterparts, taken together, constitute one instrument. (c) A party may execute this Agreement by signing any counterpart.

10.13 Survival Any clause of this Agreement that by its nature should survive termination or expiry of this Agreement shall survive such termination or expiry including, without limitation, the following: (a) clause 3 (General obligations of Council); (b) clause 5 (Representations and warranties); (c) clause 6.4 (Consequences of Termination); (d) clause 7 (Indemnity); and (e) clause 8 (Insurance).

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EXECUTION PAGE Date of this Agreement: ____________________________________ 2020 Executed as an agreement by OLG: Signed by ) Tim Hurst, Deputy Secretary, Local Government, Planning and Policy, for and on behalf of the Crown in right of the State of New South Wales on 2020.

) ) ) ) )

) in the presence of: )

Signature of witness Signature of Tim Hurst

Name of witness (please print)

Executed as an agreement by the Council Signed by Council’s General Manager Mr Jeff Sowiak

)

On 2020.

) )

) in the presence of: )

Signature of witness Signature of General Manager

Name of witness (please print)

OR The seal of Brewarrina Shire Council was affixed in our presence

)

on 2020 ) in pursuance of a resolution of the Council authorising the seal to be affixed passed on 2020.

) ) )

Mayor/Councillor

Name of signatory (please print) General Manager/Councillor Name of signatory (please print)

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TITLE: BANK RECONCILIATION & INVESTMENTS

DOC REF: GM 2

REPORT BY: Rizwan Mushtaq Assistant Accountant

DATE: 2nd June 2020

IP&R REFERENCE: Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability


1. The bank reconciliation report is received as information. 2. The Certification of the Responsible Accounting Officer for compliance

with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

CONTENT: 1. BANK RECONCILIATION PURPOSE: The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 31st May 2020. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.

Bank Reconciliation for 31st May 2020

Cash book Opening Cashbook balance 68,211.69 Add: Receipts 3,874,990.17 Add: Recalled investments 600,000.00 Less: Payments 2,083,995.09 Less: Investments 2,000,000.00 Current Cashbook Balance 459,206.77

Council Operating Account Opening Statement Balance 69,635.49 Add: Receipts 3,874,965.22 Add: Recalled investment 600,000.00 Less: Payments 2,012,880.74 Less: Investments 2,000,000.00 Current Statement Balance 531,719.97 Add: Unpresented Receipts 120.00 Less: Unpresented Payments 72,633.20 Reconciliation Balance 459,206.77 Difference -


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2. INVESTMENTS PURPOSE In accordance with Clause 212 of the Local Government (General) Regulation 2005, the responsible accounting officer must provide the Council with a written report (setting out details of all money that the council has invested under Section 625 of the Act) to be presented to the ordinary meeting each month.

Ref Institution Amount Term & Rate Maturity Date 82 NAB 2,000,000.00 91 days @ 1.07% 20/07/2020 84 NAB 1,100,000.00 91 days @ 0.93% 24/08/2020 85 NAB 1,000,000.00 91 days @ 0.90% 31/08/2020 86 NAB 1,000,000.00 90 days @ 0.92% 24/08/2020 87 NAB 1,000,000.00 90 days @ 1.17% 07/07/2020 91 CBA 2,000,000.00 60 days @ 0.64% 23/06/2020 99 CBA 2,000,000.00 61 days @ 0.61% 27/07/2020

At call CBA 1,135,000.00 at call - variable Total $ 11,235,000.00

Certification – Responsible Accounting Officer I hereby certify that the investments listed above have been made in accordance with Section 625 of the Local Government 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy. ______________________ Ang Pasang Rai Responsible Accounting Officer GOVERNANCE IMPLICATIONS: Compliance with Local Government (General) Regulation 2005- Clause 212:

The responsible accounting officer of a council must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented;

• If only one ordinary meeting of the council is held in a month, at a meeting , or

• If more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines.

__________________ Jeff Sowiak

General Manager

ATTACHMENTS: Nil of 168


Agenda Submission for Ordinary Meeting held on 26th June 2020

TITLE: BREWARRINA LOCAL STRATEGIC PLANNING STATEMENT

DOC REF: GM 3

REPORT BY:

Kim Talbert Environmental services Manager

DATE: 16th June 2020

IP&R REFERENCE: Deliverable and sustainable shire infrastructure and services.

PURPOSE: For Council to review and adopt the Brewarrina Local Strategic Planning Statement RECOMMENDATION : That Council adopt the Brewarrina Local Strategic Planning Statement for future use. CONTENT: Council has an obligation to have a Local Strategic Planning Statement covering the shire for the next 20 year period as required by all councils within the state as set-out by Environment Planning and Assessment Act 1979. The Department of Planning Industry & Environment in July 2019 conducted an introduction to the plan with a discussion with councillors and staff concerning local demographics for future community project, a lead-up to the Draft Local Strategic Plan Statement document.

Following the advertised period with NSW Department of Planning & Environment and Local News- papers, the only response received was from the following t agencies:

Cancer Council, to adopt Cancer Council principles.

Department of Primary Industries; request to develop management strategy that considers and addresses the potential impacts of new development on biodiversity along the river corridor.

Premier & Cabinet; to develop a heritage, culture, history and traditional identity of the place.

These matters are already addressed within the framework of the Brewarrina Local Strategic Planning Statement or minor changes have been incorporated, taking account comments from various stakeholders and a final document if now ready for adoption.

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GOVERNANCE IMPLICATIONS-FINANCIAL:

This document complies with Council’s statutory planning obligations.

GOVERNANCE IMPLICATIONS: Nil - Budget provided in annual budget.

_____________________ Jeff Sowiak General Manager

ATTACHMENTS:

• Brewarrina Shire Council - Draft Local Strategic Plan Statement.

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Agenda Submission for Ordinary Meeting held on Friday 26 June 2020

TITLE: MAKING AND LEVYING OF 2020/2021 RATES & CHARGES

DOC REF: GM 4

REPORT BY:

A. Rai, Finance & Administration Manager H. Hertslet, Rates Officer

DATE: 1st June 2020

IP&R REFERENCE: Theme 4: A Community With Integrated Leadership PURPOSE: The purpose of this report is to recommend to Council of the proposed rates and charges to be levied in 2020/21. RECOMMENDATION: Whereas the draft estimates of income and expenditure of the consolidated funds of the Council for the year 2020/2021 were adopted by the Council on the 22 May 2020 and following the due public notice of Council’s intention to levy rates and charges through its Delivery Program 2018/2021 and Operational Plan 2020/21 exhibited for a period of 28 days and whereas the Council has considered submissions relating to the publicly exhibited Delivery Program and Operational Plan, it is hereby RESOLVED that in accordance with Section 535 of the Local Government Act 1993, the Council does now make and levy the rates and charges for all ordinary rates, water charges, sewer charges and waste charges for the financial year commencing on the first day of July, Two Thousand and Nineteen as specified hereunder:

A. ORDINARY RATES

(i) Adopt the maximum rate-pegging limit of 2 . 6 % increase in General rate income for the year 2020/21.

(ii) Residential (Brewarrina) rate of 2.605865¢ in the dollar in

terms of Section 516 and 529 of the Local Government Act 1993 calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the town of Brewarrina.

A minimum rate of $135.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.

(iii) Residential (Goodooga) rate of 11.294112¢ in the dollar in

terms of Section 516 and 529 of the Local Government Act 1993 calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the village of Goodooga.


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(iv) Residential (Angledool) rate of 0 .8 70 56 5¢ in the dollar

terms of Section 516 and 529 of the Local Government Act 1993 calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the village of Angledool. A minimum rate of $81.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.

(v) Residential (Gongolgon) rate of 0.667621¢ in the dollar in

terms of Section 516 and 529 of the Local Government Act 1993 calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the village of Gongolgon. A minimum rate of $81.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.

(vi) Business (Brewarrina) rate of 2 . 7 0 74 2 4 ¢ in the dollar calculated on the land value of all rateable land in the town of Brewarrina in terms of Section 518 and 529 of the Local Government Act 1993 excluding land defined as residential and farmland.


(vii) Business (Goodooga) rate of 12.493715¢ in the dollar calculated on the land value of all rateable land in the village of Goodooga in terms of Section 518 and 529 of the Local Government Act 1993 excluding land defined as residential and farmland.


(viii) A farmland rate of 0.329937¢ in the dollar calculated on the land value of all rateable land which qualifies as farmland as defined in Section 515 of the Local Government Act 1993.

A minimum rate of $81.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

B. WATER CHARGES

(i) A standard 20mm filtered water access charge for each assessment in the town of Brewarrina be $489.10 except for those with a 25mm connection the charge to be $763.40, for those with a 32mm connection the charge to be $1,252.50, for those with a 40mm connection the charge to be $1,957.30, for those with a 50mm connection the charge to be $3,059.10, for those with a 80mm connection the charge to be $6,363.60, and for those with a 100mm connection the charge to be

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$12,236.90 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(ii) A standard 20mm raw water access charge for each assessment in the town of Brewarrina be $424.30, except for those with a 25mm connection the charge to be $424.30, for those with a 32mm connection the charge to be $1,084.10, for those with a 40mm connection the charge to be $1,694.00, for those with a 50mm connection the charge to be $2,646.80, for those with an 80mm connection the charge to be $5,507.36 and for those with a 100mm connection the charge to be $10,591.70 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(iii) A standard 20mm filtered water access charge for each assessment in the village of Goodooga be $368.50 except for those with a 25mm connection the charge to be $574.30, for those with a 32mm connection the charge to be $943.50, for those with a 40mm connection the charge to be $1,474.50, for those with a 50mm connection the charge to be $2,304.40, for those with an 80mm connection the charge to be $4,791.60, and for those with a 100mm connection the charge to be $9,214.80 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(iv) A standard 20mm raw water access charge for each assessment in the village of Goodooga be $396.20 except for those with a 25mm connection the charge to be $396.20, for those with a 32mm connection the charge to be $1,129.20, for those with a 40mm connection the charge to be $1,584.70, for those with a 50mm connection the charge to be $2,474.70, for those with an 80mm connection the charge to be $5,149.30 and for those with a 100mm connection the charge to be $9,670.60 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(v) A standard 20mm bore water access charge for each assessment connected in the village of Angledool be $381.70, and a standard water access charge for each assessment not connected in the village of Angledool be $190.80 in accordance with the provisions of Section 552 of the Local Government Act 1993.

(vi) A filtered water usage charge of $2.08 per kilolitre in the town of Brewarrina and the village of Goodooga.

(vii) A raw water usage charge of $1.26 per kilolitre in excess of

1,500 kilolitres per annum in the town of Brewarrina and the village of Goodooga on those assessments with a 40mm, 50mm, 80mm or 100mm connection; and a bore water usage charge of $1.26 per kilolitre in excess of 1,000 kilolitres per annum in the village of Angledool.

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C. SEWERAGE CHARGES

(i) An access charge for each assessment in Brewarrina be $878.50 on connected occupied lands with each additional connection access charge to be $439.50 with an access charge of $439.50 on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.

(ii) An access charge for each assessment in Goodooga be $381.20 on connected occupied lands with each additional connection access charge to be $190.80 with an access charge of $190.80 on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.

(iii) An access charge for each assessment includes up to 2 water closets per household.

(iv) Additional water closets more than two per household be charged at $221.90 for each additional service up to five and $74.40 for each additional service in excess of five, plus a charge of $74.40 for each urinal installed.

D. WASTE MANAGEMENT CHARGES

(i) A Domestic Waste Management charge of $425.60 per service

for a once weekly service rendered in the town of Brewarrina within the scavenging areas as defined in that town charged in accordance with the provisions of Section 496 of the Local Government Act 1993.

(ii) A Domestic Waste Management charge of $362.20 per service

for a once weekly service rendered in the village of Goodooga within the scavenging areas as defined in that village charged in accordance with the provisions of Section 496 of the Local Government Act 1993.

(iii) A Domestic Waste Management charge of $311.50 per service

for a once weekly service rendered in the village of Gongolgon within the scavenging areas as defined in that village charged in accordance with the provisions of Section 496 of the Local Government Act 1993.

(iv) A Waste Management charge of $23.70 for vacant lots in the

scavenging areas of the town of Brewarrina and the village of Goodooga. Such charges being levied in accordance with the provisions of Section 496 of the Local Government Act 1993.

(v) A Tip Access Charge of $70.10 for occupied assessments in

the town of Brewarrina outside the scavenging area as defined in that town. Such charge being levied in accordance with the provisions of Section 501 of the Local Government Act 1993.

(vi) A Tip Access Charge of $70.10 for occupied assessments in the

village of Angledool. Such charges being levied in accordance with the provisions of Section 501 of the Local Government Act 1993.

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(vii) A Commercial Waste Management charge of $499.00 per bin

for a once weekly service rendered in the town of Brewarrina and the village of Goodooga for commercial properties. Such charges being levied in accordance with the provisions of Section 501 of the Local Government Act 1993.

(viii) A Rural Waste Management charge of $9.25 per 240 litre service plus $3.00 per km return, such charges being levied in accordance with the provisions of Section 502 of the Local Government Act 1993.

E. EXTRA CHARGE (INTEREST) ON OVERDUE RATES In accordance with section 566(3) of the Act, Office of Local Government has determined that the maximum rate of interest payable on overdue rates and charges for the period 1 July 2020 to 31 December 2020 (inclusive) will be 0.0% per annum and that the maximum rate of interest payable on overdue rates and charges for the period 1 January 2021 to 30 June 2021 (inclusive) will be 7.0% per annum.

F. RATES

Making and Levying 2020/2021 Service of Rate Notice That the General Manager be directed to prepare and serve the 2020/2021 rates and charges as expeditiously as possible.

CONTENT: Under the Local Government Act 1993 Section 494 ordinary rates must be made and levied annually. GOVERNANCE IMPLICATIONS:

Financial: To formally make the rates and charges for the year 2020/21 so as to enable the rates be levied and the notices served by the final date of 31 July 2020.

Legal: As required by the Local Government Act 1993

_____________________ Jeff Sowiak

General Manager

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TITLE: LOCAL ROADS AND COMMUNITY INFRASTRUCTURE FUND

DOC REF: GM 5

REPORT BY: Jeff Sowiak General Manager

DATE: 2nd June 2020

IP&R REFERENCE: Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability.


1. Council endorse the proposal for the Council to utilise funding from the Local Roads and Community Infrastructure Fund for the establishment of a Registered Training Organisation focusing on civil construction.

Content: The Hon Mark Coulton Minister for Regional Health, Regional Communications and Local Government announced the Commonwealth Government’s Local Roads and Community Infrastructure Program (LRCIF) on 26th May with an allocation of $820,558 available to the Brewarrina Shire Council from 1st July 2020. Guidelines concerning the program have been released and the Minister raised the issue of this funding in a teleconference with the Mayor and Acting General Manager in June. That discussion included very positive comments from the Minister concerning the approach adopted by Council in undertaking road construction projects that generate local employment and training opportunities. Given the extensive road works being undertaken by Council and the success of the program for recruiting and training local unemployed to operate civil construction equipment, the discussion with the Minister centred around how the economic stimulus funding could be utilised to expand Council’s capacity to undertake further training and recruitment and to register the Council as a civil construction Registered Training Organisation. At the Minister’s request, the discussions were then formulated into a written proposal, a copy of which is included in the Council agenda, along with a copy of the program guidelines for the Local Roads and Community Infrastructure Program. Obviously this proposal would require further commitments from the Government, both Commonwealth and State and involve Tafe accreditation and training. It would however provide significant opportunities for training in civil construction across the North West. It will, if successful, result in an expansion of the current plant utilisation and funding as well as provide additional employment opportunities throughout the region. Council is asked at this stage to endorse the proposal to the Minister and await the outcome of those discussions. There is also the potential for this proposal to be additional funding to that announced under the LRCIF.


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__________________


ATTACHMENTS:

• Letter to the Hon Mark Coulton MP outlining the proposal • Guidelines from the Dept of Infrastructure and Transport.

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Local Roads and Community Infrastructure Program

As the closest tier of government to the community, local governments have a critical role in delivering vital services and ensuring the quality of life for communities across Australia. Local governments are now also playing a key role in protecting the community from the impacts of COVID-19.

The Australian Government has committed $500 million to the Local Road and Community Infrastructure Program (LRCI Program) to support jobs, businesses and the resilience of local economies.

From 1 July 2020, councils will be able to access funding to support delivery of priority local road and community infrastructure projects.

Who will receive funding? All local councils will be eligible for funding under the LRCI Program.

State governments and the shires of Christmas Island, Cocos (Keeling) Islands and Norfolk Island and the Lord Howe Island Board that deliver council services to unincorporated areas in their jurisdiction will also be eligible for funding.

In addition, the Northern Territory Government will be eligible for funding for roads in areas which until 2008 were unincorporated and for which responsibility has not been transferred to relevant councils.

How much funding will each council receive? Each council will receive a share of funding under the Local Roads and Community Infrastructure Program (see Local Roads and Community Infrastructure Program: Funding

Allocations).

A council’s share of funding has been calculated in a similar way to how the Roads to Recovery Program and the road component of the Financial Assistance Grants works. This formula takes into consideration road length and population and is based on recommendations of Local Government Grants Commissions.

How can councils apply for funding? Councils will be able to select the projects to be funded in their community according to priorities at the local level.

Similar to the Roads to Recovery Program, councils will need to submit a Work Schedule that outlines the project(s) they plan to undertake.

As long as these projects are eligible local road or community infrastructure projects, they will receive funding.

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What projects will be eligible for funding? Funding is available for local road and community infrastructure projects that involve the construction, maintenance and/or improvements to council-owned assets (including natural assets) that are generally accessible to the public.

Projects will need to deliver benefits to the community, such as improved accessibility, visual amenity and safety benefits.

Eligible local road projects could include works involving any of the following associated with a road:

traffic signs;

traffic control equipment;

street lighting equipment;

a bridge or tunnel;

a facility off the road used by heavy vehicles in connection with travel on the road (for example, a rest area or weigh station);

facilities off the road that support the visitor economy; and

road and sidewalk maintenance, where additional to normal capital works schedules.

Eligible community infrastructure projects could include works involving:

Closed Circuit TV (CCTV);

bicycle and walking paths;

painting or improvements to community facilities;

repairing and replacing fencing;

improved accessibility of community facilities and areas;

landscaping improvements, such as tree planting and beautification of roundabouts;

picnic shelters or barbeque facilities at community parks;

playgrounds and skateparks (including all ability playgrounds);

noise and vibration mitigation measures; and

off-road car parks (such as those at sporting grounds or parks).

When will funding be available? Funding will be available from 1 July 2020.

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Are there any conditions that apply to funding?

Councils will need to complete all project works by 30 June 2021 to receive their full nominal share of funding.

Councils will also need to demonstrate that projects are additional to their pre-COVID-19 work program for 2020-21. If a project has been brought forward from a future work program it will be eligible for funding.

Additional conditions, such as signage requirements, will be outlined in program guidelines, which are currently being finalised.

What are the next steps?

The Department of Infrastructure, Transport, Regional Development and Communications will be consulting with local government organisations to finalise implementation arrangements for the LRCI Program.

Councils will then be asked to agree to the program arrangements and identify local projects in their area.

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TITLE: GIN GIN WEIR UPGRADE SUBMISSION DOC REF: GM 6

REPORT BY: Jeff Sowiak General Manager

DATE: 2nd Jun 2020

IP&R REFERENCE: Objective 4.1 Management of the local Environment


1. Council endorse the Submission to the Department of Agriculture Water and Environment concerning the Macquarie River Re-regulating Storage proposal involving upgrading of the Gin Gin Weir.

Content; The Australian Government Department of Agriculture Water and Environment sought submissions concerning a proposal by Water NSW relating to the construction of a new re-regulating storage in the Macquarie River, 200m downstream of the existing Gin Gin Weir. Part of the Gin Gin Weir would also be demolished and this will have Impacts on flows within the Macquarie River, upstream and downstream of Gin Gin Weir. The proposal claims that the proposed action is not expected to impact on delivery of environmental water to downstream environments including the Macquarie Marshes. However this claim fails to take account of other connected systems and impacts on flows as a consequence of the creation of a larger water storage for irrigation. The new re-regulating storage will create a storage pool at full supply level that extends approximately 30km upstream to near Mumble Peg Road. The estimated cost of the project is in the order of $30m and it is deemed to be a State Significant Infrastructure and accordingly the proposal was placed on public exhibition with submissions concerning the proposal closing on 12th June. A submission was prepared by the Acting General Manager, Mr David Kirby and submitted under authority of the Mayor. This submission provides detailed objections to the proposal based on economic, social and environmental concerns identifying critical issues overlooked including the impact of the structure and associated irrigation on connected communities in the Barwon/Darling and Bogan river systems. A copy of Councils submission has previously been distributed to Councillors and is attached to the agenda for consideration and endorsement by Council.

__________________ Jeff Sowiak

General Manager

ATTACHMENTS: • Council submission Macquarie River Re-Regulating storage.


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TITLE: TOURISM PROMOTIONAL VIDEO DOC REF: GM 7

REPORT BY:



IP&R REFERENCE: Economics 2.2: Enhance the experience of visitors to Brewarrina Shire-2.2.3 Increase visitation and turnover for Visitor Information Centre PURPOSE: To advise Council of promotional videos created for Council use and consider advertising options. CONTENT: Mr Wayne Cole of Sky Eye UAV solutions was engaged to spend three days in Brewarrina Shire to record promotional video using drones and video photography. The Mayor agreed to provide him with camping facilities and organised the tour which included footage of the villages and various attractions. For a fee of $2,000, council will have promotional videos, still photos and all related data and copy right. Some of the still photos are already on the Council’s face-book page. The Manager Community Services is currently reviewing the cost of television advertising with a view to promoting the shire on TV over the coming months. GOVERNANCE IMPLICATIONS: Council has funds available for tourism promotion.

_____________________


ATTACHMENTS: Video promotions will be available to view on Council meeting day along with advertising options for TV.

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http://brewarrina.lgsoftwaresolutions.com.au/CPR/UI/Corporate/Default.aspx?page=actiondetail&actionid=c09e4012-6f12-46e2-a631-29101cf67927





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Agenda Submission for Ordinary Meeting held on Friday 26th June 2020

TITLE: INTEGRATED PLANNING & REPORTING

DELIVERY PROGRAM 2018/21 OPERATIONAL PLAN 2020/21

DOC REF: GM 8

REPORT BY: Ang Pasang Rai Finance & Administration Manager

DATE: 18/06/2020

IP&R REFERENCE: Community Strategic Plan, Resourcing Strategy, Delivery Program and Operational Plan (Revenue Policy, Fees and Charges, Budget, Capital Works Program)

PURPOSE: For Council to approve and adopt the Delivery Program and Operational Plan that has been on Public Exhibition since 25th May 2020.

Note: in an attempt to save paper the Delivery Program, Operational Plan 2020/21, including Revenue Policy, Fees and Charges and Budget were provided at the May 2020 Council meeting. A new copy with minor amendments as discussed is available at Councils front counter, council’s website www.brewarrina.nsw.gov.au or on request.

RECOMMENDATION: That Council:

1. Approve and adopt the Delivery Program and Operational Plan 2020/21,Long Term Financial Plan including the Revenue Policy, Fees and Charges, Making and Levying Rates & Charges and Budget as amended.

CONTENT: No response has been received from the public as of this report is prepared. If the responses are received during the exhibition period then they will be reported during the council meeting.

Staff have made changes to the followings: • Child Care Fees increase

Permanent, full day (9 Hours) - Per Day $90.00 Permanent, half day (4.5 Hours) - Per Half Day $65.00 Casual, full day (9 Hours) - Per Day $100.00 Casual, half day (4.5 Hours) - Per Half Day $70.00

• Maximum Interest Rate on Overdue Rates and Charges has been updated asper the circular received from Office of Local Government on the 26th of May2020. The OLG has determined that the maximum rate of interest payable onoverdue rates and charges for the period 1 July 2020 to 31 December 2020(inclusive) will be 0.0% per annum and that the maximum rate of interestpayable on overdue rates and charges for the period 1 January 2021 to 30June 2021 (inclusive) will be 7.0% per annum.

According to the circular, the determination for interest rate of 0.0% for the firsthalf of the 2020-21 financial year is in response to the financial impacts facedby the community as a result of the COVID-19 Pandemic.


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http://www.brewarrina.nsw.gov.au/

• Council had received a letter from a rate payer about the charge for an additional water closet at their household. Our record shows that there is only one household which is being charged for an additional water closet. So, the Sewer Charge under C(iii) of Making and Levying of 2020/21 Rates & Charges has been changed to address the request from previous year’s charge. With this change an access charge for sewer will include up to two water closets per household and more than two water closets will be charged as per C(iv) of Making and Levying of 2020/21 Rates & Charges.

• Revenue Policy also has been updated to reflect the correct description for above changes for water closets charge.

• There will no budget implications due to these changes as the amount would not be a material.

The surplus for each of the fund has not changed from the draft budget and is as follows:

General Fund $ 15,500 Water Fund $ 43,500 Sewer Fund $ 28,500 (Surplus)/Deficit (87,500)

CONSULTATION: Draft placed on public exhibition on the 25th May 2020. GOVERNANCE IMPLICATIONS: Nil at this stage CONCLUSION: Council will discuss the adoption of the Draft Delivery Program and Operational Plan at the Council meeting on 26 June 2020.

__________________ Jeff Sowiak

General Manager

ATTACHMENTS: • Fees & Charges 2020/21 • Statement of Revenue Policy • Long Term Financial Plan 2020/21- 2029/30

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REPORTS FOR INFORMATION:

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Agenda Submission for Ordinary Meeting held on Friday 22nd May 2020

TITLE: REPORTS FOR INFORMATION DOC REF: Item

REPORT BY:



IP&R REFERENCE: Objective 5.2: A Council that provides quality service to ratepayers and residents and delivers cost-effective services to these customers PURPOSE: The purpose of this report is for Councillors to receive the Status Report, Councils Information Reports as well as the items for Correspondence. RECOMMENDATION: That the Status Report, Information Reports which are listed from a-o and the Items for Correspondence be received as information. CONTENT: This report will cover the November Status Report, as well as the Information Report for each department, which have been compiled during the reporting period, and Correspondence for Information. The reports will be received in the following order:

• Status Report • Information Report a. General Manager / Mayor b. Roads c. Plant d. Utilities e. MEHB f. CSM g. Childcare h. Library i. Human Services j. Tourism k. CDC l. Brewarrina and Goodooga Youth Report m. Human Resources n. Property & WHS

Items for Correspondence: • Audit Office of NSW - Management Letter on the interim Phase of the Audit

for the year ending 30th June 2020. • The Hon’ Matt Kean MP – Brewarrina Shire Council about Essential Energy

response times during power outages.

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• Customer acknowledgement letter – Mr Rick Reid. • Letter from Gladys Berejiklian MP – Correspondence forwarded to The Hon’

Shelly Hancock MP re: Mayor’s letter, Local Government support package. • OLG Letter – Council Pound funding. • 20-19 Circular to Councils - Information about Rating 2019-20 • 20-20 Circular to Councils – Modification of statutory requirements in

response to the COVID-19 pandemic. • 20-21 Council Circular Relaxation of restrictions • GC-149 2020-21 Financial Assistance Grants – Advance payment.

GOVERNANCE IMPLICATIONS: NA CONCLUSION: To inform Council of the monthly activities undertaken by the various departments within the Council.

_____________________


ATTACHMENTS:

• Status Report • Information Reports a. General Manager / Mayor b. Roads c. Plant d. Utilities e. MEHB f. CSM g. Childcare h. Library i. Human Services j. Tourism/ Newspaper k. CDC l. Brewarrina and Goodooga Youth Report m. Human Resources n. Property & WHS o. Finance and Administration

Items for Correspondence: • Audit Office of NSW - Management Letter on the interim Phase of the

Audit for the year ending 30th June 2020. • The Hon’ Matt Kean MP – Brewarrina Shire Council about Essential

Energy response times during power outages. • Customer acknowledgement letter – Mr Rick Reid. • Letter from Gladys Berejiklian MP – Correspondence forwarded to The

Hon’ Shelly Hancock MP re: Mayor’s letter, Local Government support package.

• OLG Letter – Council Pound funding. • 20-19 Circular to Councils - Information about Rating 2019-20 • 20-20 Circular to Councils – Modification of statutory requirements in

response to the COVID-19 pandemic. • 20-21 Council Circular Relaxation of restrictions • GC-149 2020-21 Financial Assistance Grants – Advance payment.

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Status Report.

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27th October Ordinary Council Meeting 2017 Resolution

Number Officer Action Information: Action Taken:

197/17 UM RESOLVED on MOTION by Councillor Stanton seconded by Councillor Wheatley that Council resolve to: Seek consent from the Brewarrina Aboriginal Land Council, the Common Trustees and the Minister for Industry, lands and Forestry for the compulsory acquisition of land on the Brewarrina Common, as indicated on the attached “Plan A”, subject to any minor amendments as required, for the purposes of establishing clear title to such land, for current and future Council purposes and authorise the execution of any necessary documents, the publication of notices, completion of land survey and obtaining legal advice in relation thereto. The MOTION on being PUT to the meeting was declared CARRIED.

16/06/2020 Work commenced connecting the power and water. 12/05/2020 Draft plans for acquisition submitted. Utilities such as power and water will be connected in June 2020. 16/04/2020 On going. 04/12/2019 Tender commenced for 2020. 12/03/2019- Awaiting confirmation from Crown Lands. 12/02/2019 anticipating further information regarding acquisition end of February. 30/11/2018 Awaiting confirmation from the Crown. 16/10/2018- Land council undertaking survey 13/08/2018 Land Council has sent letter of support to Council.

27 April Ordinary Council Meeting 2018

66/18 GM RESOLVED on MOTION by Councillor Jeffries seconded by Councillor Chapman That Council, in conjunction with Local Aboriginal Cultural groups seek Commonwealth Government endorsement for the listing of the Brewarrina Aboriginal Fish traps / Baiame’s Ngunnhu on the World Heritage List.

The MOTION on being PUT to the meeting was declared CARRIED.

16/06/2020 No change – Waiting Phil Sullivan to coordinate another round of community consultations on this issue after COVID19 is resolved. 12/05/2020 Waiting Phil Sullivan to coordinate another round of community consultations on this issue after COVID19 is resolved. 16/04/2020 Waiting advice regarding Community workshop. 04/12/2019 Department of Aboriginal Affairs to hold Community workshop early in the New Year to gauge Community expectations. 17/09/2019- There has been a proposal for a community meeting. 7/3/2019 Meeting with OEH Exc Manager Sydney advised must have 100% support for project and process takes about 5 years. MPRA advised matter must be processed through local WP. Meeting between Phil Sullivan OEH Bourke and WP members cancelled at late notice. 12/02/2019- Meeting was held with the Office of Environment and Heritage, two things came out of that meeting; It will be a five year process to get the Fish Traps world heritage listed and Council will need 100% support from the Community to make it happen.

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27 July Council Meeting 2018

Resolution Number

Officer Action Information: Action Taken:

134/18 GM RESOLVED on MOTION by Councillor Pippos seconded by Councillor Chapman.

That Council accept the grant from the Office of Local Government and note the requirement to utilise the funding for the purposes of developing compliant plans under the Crown lands Management Act for crown reserves.

The MOTION on being PUT to the meeting was declared CARRIED

16/06/2020 Waiting on the Consultant COVID-19 travel issues 12/05/2020 Waiting on the Consultant COVID-19 travel issues. 16/03/20 Dubbo waiting Consultant. 10/02/2020 Anticipating consultant undertaking project in March. 17/07/2019- Dubbo Regional Council are drawing up the plans and they are progressing. 14/06/2019- Meeting with Crown Lands and discussed Councils view 13/05/2019- Engaged Contractor with the assistance Dubbo Regional Council to prepare plans. 7/3/2019 GM discussed with GM of Dubbo Regional City regards joint project to produce plans. 12/02/2019-General Manager to meet with Dubbo City Council to pursue joint project. 30/11/2018 Funding Received 16/10/2018- In Progress 13/08/2018 – Awaiting action plan.

22nd February 2019

27/19 UM RESOLVED on the MOTION by Councillor Jeffries and seconded by Councillor Pippos that Council accepts the tendered offer by Holz Trade Services for the Detailed Design and Construction of the Geoff New Oval Clubhouse/Grandstand facility for a total excluding GST $956,200.00


16/06/2020 Roof and frames up 26/06 with a completion date, of August 30. 12/05/2020 Frames being powder coated in Dubbo and foundation are in place; Stage 2 completion construction certificates done. 16/042020 Slab poured and waiting for next stage to issue construction certificate. 07/02/2020 First stage pouring slab in Feb’. 04/12/2019 Construction commenced. 15/10/2019- DA approved 17/09/2019 – DA application has been received and a neighbourhood notification has been placed in the paper. 13/08/2019- Ongoing 17/07/2019-Draft Plans completed soon to be sent to Council for approval. 14/06/2019 – Designs and plans are with architects. 13/05/2019 – Works to commence the middle of June. 17/04/2019-Draft Detailed Design to be completed by the 29th of May 2019, works are to commence shortly after approval. 12/03/2019- Detailed design phase commenced.

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30th APRIL 2019

Resolution Number


69/19 TM RESOLVED on the MOTION by Councillor Brown and seconded by Councillor Jeffries that Council approved the tender received from Murray Construction for the replacement structure for the Birrie Bridge with 100 m long structure using their proposed alternative design with a total cost of $1,849,260 + GST.


16/06/2020 Bridge completed. 12/05/2020 Nearing Completion. 24/04/2020 Inprogress. 16/03/2020 Bridge work approaches are in place. Finishing touches guard rail, pavement marking, signage and spray batter with erosion control; All will take place after over the coming weeks. 10/02/2020 Currently road crew is working on completing the bridge approaches. Slight delay due to wet weather. Estimated final completion and opening by End of March. 04/12/2019 Bridge on target to be completed on 20th December 2019. 12/11/2019 – Bridge to be completed by 20th December 2019 15/10/2019- Ongoing 17/09/2019 – Work underway, completion date is set for 13th of November. 13/08/2019- Work on Bridge Commenced 17/07/2019- Earth work for the approaches are nearly complete. 14/06/2019-Currently building approaches.

24th MAY 2019

87/19 TM RESOLVED on the MOTION by Councillor Stanton and seconded by Councillor Pippos That Council accept tender received from Regional Quarries Pty Ltd for pushing and crushing gravel for the Goodooga Hebel Road for a total price of $746,900 + GST.


16/06/2020 Appointed new contactor Milbrae, no further action required. Completed. 12/05/2020 Regional Quarries have abandoned their contract. Council to call for tender with a report to Council 22nd May 2020. 24/04/2020 Update: Regional Quarries have reneged on contact for pushing and crushing gravel. Council will need to go to tender for new contractor. 24/04/2020 In progress. 16/03/2020 Gravel crushed so far 50% of the total 160,000 tonne required. 10/02/2020 On going 17/09/2019- Works are underway, currently there has been 30,000 ton of gravel crushed out of the $160,000 ton contract. 13/08/2019- Works are underway. 17/07/2019- Works to commence this week. 14/06/2019- 1st July Start

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24th MAY 2019

Resolution Number


88/19 TM RESOLVED on the MOTION by Councillor Pippos and seconded by Councillor Stanton that Council approves delegating the authority to Council General Manager to:

1. Sign an agreement with the land owner of the Mungalby Pit to accesstheir land in exchange for $0.8 per m3 for the material extracted. 2. Negotiate a rate of payment with Balonne Shire to access their pit atHebel if required.


16/06/2020 On going; access payments being processed. 12/05/2020 On going; access payments being processed. 15/10/19 – 24/04/2020 On going. 17/09/2019- Contract is finalised with land owner.13/08/2019- Agreed crushing commenced. 17/07/2019- Draft agreement has been sent to owner 14/06/2019- Contracts in place

28th JUNE 2019

106/19 TM RESOLVED on the MOTION by Councillor Wheatley and seconded by Councillor Loughnan That Council accept the following tenders for the Goodooga Hebel Rd upgrade project:

1. Award the earthworks contract to Hynash Constructions Pty Ltd for atotal price of $447,750 + GST;

• Further that In the event that Hynash Constructions Pty Ltd areunable or unwilling to proceed with the contract, Council authorisethe General manager to accept the unsuccessful bids fromStefanutti as second preference and Batterline as third preference.

16/06/2020 In progress with Batterline. 12/05/2020 In progress with Batterline. 24/04/2020 In progress with Batterline. 16/03/2020 Weather delayed – On going. 04/12/2019

1: Services of Hynash have been discontinued after the completion of the first 5km’s, as result of the following:

• Lack of suitable staff.• Marginal scraper used on work.• Termination was a mutually agreement.• Batterline to be their replacement.

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2. Award the pavement stabilisation contract to Batterline Earthmoving fora total price of $937,110 + GST;

• Further that In the event that Batterline Earthmoving are unable orunwilling to proceed with the contract, Council authorise theGeneral manager to accept the unsuccessful bids from StabilisedPavement Australia as second preference and Stabilcorp as thirdpreference.

3. Award the sealing contract to NSW Spray Seal Pty Ltd for a total price of$1,041,325.6 + GST;

• Further that In the event that NSW Spray Seal Pty Ltd E are unableor unwilling to proceed with the contract, Council authorise theGeneral Manager to accept the unsuccessful bids from FultonHogan as second preference.


2: 16/06/2020 On going. 2/05/2020 On going 24/04/2020 On going. 16/03/2020 Weather delayed – On going. 2: 10/02/2020 On going ,

3:16/06/2020 On going. 12/05/2020 On going. 24/04/2020 On going. 16/03/2020 Weather delayed – On going. 15/10/2020 - 04/12/2019 -On going. 13/08/2019- 1. Works underway

2. Works not yet commenced.3. Works not yet commenced.

17/07/2019- 1. Works to commence 1st of August 2019 2. Works to commence in September 20193. Works to commence shortly after September

26th JULY 2019

115/19 MEHB RESOLVED on MOTION by Councillor Pippos seconded by Councillor Stanton, That Council advise the owners and Crown Lands that Council endorses the proposed exchange of land to facilitate the closure of the road reserve upon which the encroachment exists in exchange for an equivalent parcel of land and authorise the execution of necessary documents under seal.


16/06/2020 Waiting response. 12/05/2020 Waiting response. 14/04/2020 Waiting response. 16/03/2020 Awaiting Response 10/02/2020 Awaiting Response. 04/12/2019 Awaiting Response. 12/11/2019 - Recently contacted land owners the Andrew’s, they informed me that they now are willing to exchange land area and wish to confirm the transaction in writing. To date have not received any further response concerning the land transaction. 15/10/2019- Owners have been contacted. 31/07/2019 - Noted Will Contact Crown Lands To Expedite Land Exchange. Owner Is currently overseas and will be notified upon their return.

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27th September 2019 Resolution Number

Officer Action

Information Action Taken.

151/19 TM/ GM

RESOLVED on the MOTION by Councillor Brown and seconded by Councillor Loughnan;

1. That Council endorse the purchase of 44 Hammond StreetGoodooga for $30,000, and;

2. Investigate into relocating the SES unit to a purpose built shedin the event that negotiations for the acquisition of another suitable property are not successful.


16/06/2020 Construction commenced with concrete being poured and fitout in progress; completion date early July. 12/05/2020 Construction commenced; Footings down and plan’s in place, anticipated completion by end of June 2020 24/04/2020 Shed plans approved builder commenced fabrication. 16/03/2020 Waiting designs from Architect plans. 10/02/2020 Shed contract is awarded to Jorgon Gillesbie; Contractor waiting plans from Engineers. 04/12/2019 Three quotations have been received. 12/11/2019-Invited quotations for SES shed to be built on Council Land. 15/10/2019- Complete

152/19 TM 152/19 TM RESOLVED on the MOTION by Councillor Brown and seconded by Councillor Loughnan That Council approves the tender received from Murray Construction for the Dumble Bridge widening and the Muckerawa Bridge replacement with a total cost of $1,553,997.50 + GST.


16/06/2020 Dumble Bridge completion date June 30th; Muckerawa Bridge work commencing July. 12/05/2020 Work commenced on Dumble Bridge and test pile installed. 24/04/2020 Work in Goodooga to commence in coming weeks. 16/03/2020 Weather delayed – On going. 04/12/2019 A detailed program has been written. Council working on getting Murray Constructions to be on site 2nd March 2020. 12/11/2019- Ongoing – it should be noted that Murray Constructions are not putting enough efforts to get the two new bridges started, this is mainly due to lack of experience in staff management. 15/10/2019- Complete

25TH October 2019

164/19 UM RESOLVED on the MOTION by Councillor Slack-Smith and seconded by Councillor Wheatley that Council;

1. Accept the tender from Interflow Australia for $169,744.12 Ex GST

2. Allocate a further $25,000 excl GST from Sewer Reserves to completerelining works


16/06/2020 Work Commenced 16/06 to 30/06. 12/05/2020 Sewer relining commenced. 16/03/2020 In progress. 04/12/2019 Work Commencing 20th February 2020. 12/11/2019 Contractor advised in progress.

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22nd November 2019 Resolution Number

Officer Action

Information Action Taken.

174/19 TM RESOLVED on MOTION by Councillor Pippos seconded by Councillor Stanton; That Council approves:

1. Allocating the additional R2R funding of $400,837, towardsresheeting approximately 10km on Monkey Bridge Rd starting from the shire boundary heading north. This includes the cost of $150K for crushed gravel from the Willamurra pit.

2. Allocating an additional $100K towards crushing gravel at theWillamurra pit, with the costs and the material to be booked to Council stores for future use.


16/06/2020 Completed. See Complimentary letter from Mr Reid. 12/05/2020 In progress almost 60% Completed. 24/04/2020 In progress. 24/04/2020 Work scheduled to finish the carting on 18th April. 16/03/2020 In progress. 10/02/2020 Gravel crushing will be completed by 17th February. Re-sheeting on Monkey Bridge starting 21st February. 04/12/2019 Money has been allocated and contractors will be onsite 5th/6th December 2019.

181/19 GM RESOLVED on the MOTION by Councillor Pippos and seconded by Councillor Loughnan that Council approve the sale of Lot 96 Narran Road Brewarrina to Frank Kovacevic for $7,500 and the execution of necessary

documents under seal.


16/06/2020 No change – Waiting Purchaser to provide details for transfer. 12/05/2020 No change – Waiting Purchaser to provide details for transfer. 16/04/20 Waiting purchaser to provide details for transfer. 10/02/2020 Waiting purchaser to provide details for transfer. 04/12/2019 In progress.

13th December 2019

189/19 UM RESOLVED on MOTION by Councillor Wheatley seconded by Councillor Slack-Smith; It is recommended that Council approve the bulk replacement of Councils 243 streetlights funded by Essential Energy to LED technology with a total cost of residual capital payable to Essential Energy of $18,000. With estimated NSW Government credits for energy savings of $10,000 the net cost to Council is $8,000.


16/05/2020 Scheduled for completion 1st Week in July. 12/05/2020 Waiting Essential Energy – Not completing any work due to COVID-19. 16/04/2020 In progress. 10/02/2020 In progress.

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28th February 2020 Resolution Number

Officer Action

Information Action Taken

06/20 GM

RESOLVED on MOTION by Councillor Slack-Smith, seconded by Councillor Wheatley that Council note the conduct of a review and

support the transfer of ownership for regional roads, where the NSW Government is prepared to ensure that Council will not suffer any loss

of funding or contracts for maintenance works on the roads that are handed back to Government.


16/06/2020 Waiting response and call for submission. Council raised concerns via Webinar with Minister regarding contract conditions to State Roads. 12/05/2020 Waiting response and call for submissions. 16/04/2020 Waiting response call for submissions.

28th February 2020

08/20 GM / UM RESOLVED on MOTION by Councillor Jefferies, seconded by

Councillor Pippos that Council endorse the formation a Floodplain Risk Management Committee, to advise on the Brewarrina Flood Study, Floodplain Risk Management Study and Floodplain Management Plan, comprising:

• Two Councillors (one appointed Chair)• Two Council Staff (General Manager and the Utilities Manager)• Two Community Representatives

(nominations to be called and then appointed by Council).Representatives of:

• Office of Environment and Heritage.• State Emergency Services.• Local Land Services (LSS).• LLS Local Advisory Group.• LLS Aboriginal Advisory Group.• Western Lands Commission.• Local Aboriginal Land Council.

THE MOTION on being PUT to the MEETING was declared CARRIED.

16/06/2020 In Progress. 12/05/2020 Contract awarded to Lyall & Associates consultants. Committee to be formed end of June 2020.

16/04/2020 Committee to be established.

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28th February 2020 Resolution Number

Officer Action


09/20 GM RESOLVED on MOTION by Councillor Slack-Smith, seconded by Councillor Loughnan that Council advise the State Government that it would be prepared to consider an agreement involving the transfer

of the Brewarrina Corrections Centre facility to Council, for future Community use, on the understanding that the State Government

would partner with Council in establishing a future use project and Council would be reimbursed any expenses associated with the

negotiations for future use, including ongoing security and maintenance during any transition period.

THE MOTION on being PUT to the MEETING was declared CARRIED.

16/06/2020 Transfer of documents complete with an anticipated settlement of September 2020. 12/05/2020 MOU signed – Report to Council. 16/4/2020 MOU with crown solicitor. 16/03/2020 Memorandum of understanding prepared, waiting response.

19/20 GM RESOLVED on MOTION Councillor Stanton, seconded by Councillor Wheatley that Council resolve to support the representations to the

Minister for Indigenous Australians seeking to dismantle the Ngemba community working party structure and highlight the failure of the

Murdi Paaki Regional Assembly to recognise and address the lack of sound governance and respectful leadership of the Ngemba

Community Working Party.


16/06/2020 See letter in Correspondence. 12/05/2020 Waiting response from Minister. 16/4/2020 Awaiting response. 16/03/2020 Minister advised; Waiting response.

27th March 2020

35/20 UM RESOLVED That Council Accepted the tender for Beau Corp Projects Inc. for the Design and Construction of Splash Pad Park at Brewarrina

Swimming Pool.


16/06/2020 Detailed design completed; Report to be tabled at meeting.

12/05/2020 Contractor Beau Corp Projects Inc.’ scheduled to commence work on 14th May 2020. 24/04/2020 Awaiting contractor.

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27th March 2020 Resolution Number

Officer Action


36/20 TM RESOLVED that Council authorise the urgent purchase of the following plant and equipment to enable the Establishment of a second crew to commence construction of the Goodooga road commencing from Brewarrina end.

1: One (1) Pad Foot Roller. 2: Five (5) Caravans. 3: 40kva Generator including tandem trailer and equipment for remote road crew.


16/06/2020 Camp will be installed this week. Completed See subsequent reports. 12/05/2020 Roller on site, Caravans Tender called; Report to Council on 22nd May 2020. 24/04/2020 Equipment ordered delay with caravans to be sorted.

24th April 2020

42/20 TM RESOLVED on MOTION by Councillor Stanton, seconded by Councillor Jefferies that Council approves the tender received from

Precision Skate Parks Pty Ltd for constructing Brewarrina Skate Park with a total cost of $345,500 + GST.


16/06/2020 Construction commenced; scheduled completion August 2020. 12/05/2020 Contractor Precision Skate Parks Pty Ltd commenced work; DA required with estimated completion date end of August 2020.

MEH .

RESOLVED on MOTION by Councillor Jefferies, seconded by Councillor Stanton that Council approves the quote from Lukas Building and Excavation for the renovations to the Caravan Park

amenities building.


16/06/2020 Work in progress scheduled for completion July 2020. Temporary amenities (one) are being provided for guests. 12/05/2020 Contractor Lukas Buildings and Excavations commenced work, end of June 2020 anticipated completion date.

46 /20

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24th April 2020

Resolution Number

Officer Action


MEH RESOLVED on MOTION by Councillor Slack-Smith, seconded by Councillor Pippos that Council: 1. That Council confirms its acceptance and involvement in a regional

contract with JLW Services for the Collection and Recycling of Waste Tyres.

2. That Council indicates its preferences for collection andrecycling of waste tyres from its waste facility based on (C) Cage Rate.


16/06/2020 Contract in place – Completed. 12/05/2020 Contractor advised, waiting document to be signed.

22ND May 2020

Resolution Number


GM Resolved on Motion Councillor Loughan seconded Councillor Stanton That Council endorse the recommendation of the CSNSW transition committee and agree to enter into lease negotiations with Orana Haven Aboriginal Corporation as the preferred future community use of the Brewarrina Correctional Centre.


16/06/2020 Initial meeting with Orana Haven advising decision and negotiations underway regarding subleasing.

64/20 UM RESOLVED on MOTION by Councillor Loughnan Seconded by

Councillor Slack- Smith that Council:

1. Schedule E Sodium Hypochlorite - that Ixom Operations Pty Ltd beawarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and

16/06/2020 Contract in place – Completed.

47/20

57/20

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2. Schedule G Hydrochloric Acid - that Fluidra Group Australia Pty Ltdbe awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and

3. Schedule I Dense Soda Ash – that Redox Pty Ltd be awarded thiscontract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and

4. Schedule Q Poly Aluminium Chloride - that Ixom Operations Pty Ltdbe awarded this contract as the Single Source by Category by Council supplier to Brewarrina Shire Council for the period 1 July 2020 to 30 June 2022, and

5. That a provision be allowed for a 12-month extension based onsatisfactory supplier performance, which may take this contract through to 30 June 2023.

The MOTION on being PUT to the MEETING was declared CARRIED 22nd May 2020

65/20 GM RESOLVED on MOTION by Councillor Brown, seconded by Councillor Loughnan That Council agree to accept the surrender of 9 Brenda Street Goodooga from Pamela Joy Waters at a nominal purchase price and authorise the execution of necessary transfer documents under Council seal. THE MOTION on being PUT to the MEETING was declared CARRIED.

16/06/2020 Sale contacts being prepared, in progress.

GM/TM

RESOLVED on MOTION by Councillor Stanton seconded by Councillor Loughnan; That the General Manager assess the condition/suitability of the SCF second hand units. If SCF units are found to be suitable then Council accepts the tender from SCF for the supply and delivery of second hand accommodation as per tender for the total cost of $197,0000 Ext GST. Alternatively the General Manager has delegated authority to negotiate with tender with MOXON Bros Pty Ltd, if the SCF units are found to be unsuitable. THE MOTION on being PUT to the MEETING was declared CARRIED

16/06/2020 See report to Council.

66/20

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22nd May 2020

Resolution Number


TM/ GM

CONFID 5: MUNGALBY PIT – PUSHING & CRUSHING GRAVEL RESOLVED on MOTION by Councillor Loughnan, seconded by Councillor Stanton That Council;

1. That Council not accept any tender as submitted, but identify Milbraequarries as the preferred contractor based on previous experience and as there is a significant cost increase from the current contracted rate for gravel crushing, authorise the General manager to negotiate savings that can be achieved such that the contracted rate is no more than the tendered price.

2. That Crushrite identified as a second preferred contractor and Council toapprove engaging them if the negotiation with Milbrae does not yield positive outcomes towards Council.


16/06/2020 Negotiations with Milbrae successful and contractor on site.

TM/ GM

CONFID 6: AIRPORT PIT – PUSHING & CRUSHING GRAVEL TENDERS RESOLVED on MOTION by Councillor Brown, seconded by Councillor Pippos That Council;

1. That Council not accept any tender as submitted, but identify Milbraequarries as the preferred contractor based on previous experience and as there is a significant cost increase from the current contracted rate for gravel crushing, authorise the General manager to negotiate savings that can be achieved such that the contracted rate is no more than the tendered price

2. That Crushrite identified as a second preferred contractor and Council toapprove engaging them if the negotiation with Milbrae does not yield positive outcomes towards Council.


16/06/2020 Negotiations with Milbrae successful and contractor on site.

68/20

69/20

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REPORTS FOR INFORMATION:

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TITLE: GENERAL MANAGER - DIARY DOC REF: Item a 1

REPORT BY:



IPR / MANAGEMENT PLAN REFERENCE: Theme: 4 A community with integrated leadership Governance:

PURPOSE: The purpose of this report is to provide Council with a summary of meetings and functions attended during April and May 2020.

GENERAL MANAGER’S ACTIVITY:

• 18/05/2020 LGNSW Webinar Minister Jodi McKay MP. • 18/05/2020 RAP Teleconference – Reconciliation Australia - COVID19 • 19/05/2020 Western Aerial Production, Weather Radar – Interview • 19/05/2020 RDA Local Government Briefing C19 Business Impact • 20/05/2020 Meeting Yetta Correctional Centre – CSNSW Andrew Godfrey • 21/05/2020 Office of Local Government Teleconference – Minister Melinda Pavey. • 21/05/2020 LEMC – CAP Meeting & Teleconference. • 21/05/2020 Water User Group – First Flush Assessment Teleconference. • 25/5/2020 Staff meeting Depot and Office • 25/05/2020 Orana Haven Meeting – Alan Bennett. • 25/05/2020 Milbrae Quaries Meeting • 26/05/2020 Goodooga Staff Meeting. • 26/05/2020 OLG COVID19 - Webinar Ministers Hancock & Hazzard. • 27/05/2020 OLG Webinar – Planning & Public Spaces with

Hon Rob Stokes MP . • 27/05/2020 Brewarrina LEMC – CAP desktop exercise Teleconference – REMO. • 27/05/2020 Goodooga Store Stakeholders Team Meeting – Teleconference. • 28/05/2020 Meeting with Mining Camps Aust (MCA) • 28/05/2020 Meeting with Mayor of Dubbo. • 29/05/2020 Dubbo Meeting – MCA • 02/06/2020 Far West REMC – Meeting/Teleconference. • 03/06/2020 LG Professionals Road Closures – Webinar • 03/06/2020 Water User Reference Group Meeting/Teleconference – First Flush

Assessment. • 04/06/2020 Western Regional Strategy Development Northern Discussion –

Teleconference. • 05/06/2020 LEMC – CAP Meeting / Teleconference. • 05/06/2020 LGNSW Better Regulation and Innovation Webinar – Minister Kevin Anderson MP. • 16/06/2020 Interviews and Manex Meeting.

Acting GM • 11/06/2020 Premier and Minister for Local Government – Webinar. • 13/06/2020 NCC – Environment Teleconference.

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INFORMATION DISTRIBUTED TO COUNCILLORS:

Date: by: Subject: 22/05/2020

to 09/06/2020

EA Australian Department Education, skills & Training: Various (5)

20/05/2020 to

17/06/2020

EA

Media Releases & updates: The Hon’ David Littleproud MP – Various, Transcripts and Information. (17)

22/05/202 to 11/06/2020

EA MEDIA RELEASE* - Regional Health MINISTER MARK COULTON New programs Updates and information: (5)

15/05/2020 to 10/06/2020

EA Local Government (LG) NSW Media release : Updates and information (11)

19/05/2020 – 17/06/2020

EA Western LLS NSW Gov’ – Updates and News.

10/06/2020 EA Office of Sport NSW Gov – Sports and Recreation sector update. Adult sport returns 1st July & indoor facility reopening information.

20/05/2020 to 16/06/2020

EA OLGNSW Council Circular 20-18/17 – Various and information (5)

18/05/2020 to 12/06/2020

EA OLGNSW COVID-19 Council Updates – Various & information (9)

18/05/2020. to 17/06/2020

EA NSW Gov’ Multicultural NSW – Community News updates and information (8)

20/05/2020 to 12/06/2020

EA WNSWLHD- Communications – Newsletter COVID-19 Updates.(4)

22/05/2020 EA NSW Office of Sport - COVID19 Update 02/06/2020 EA Joint Media Release The Hon Paul Fletcher, The Hon Mark Coulton

Regional Digital Tech Hub Tech Hub Tender now open. 21/05/2020 02/06/2020

EA LG Professionals Australia – Updates. Congratulations to our finalist - 2020 Local Government Excellence Awards Finalists

01/06/2020 to 15/06/2020

EA LGiU Australia Weekly Policy Roundup Updates. Various

22/05/2020 EA NSW GOV DPI: You're invited to Webinar 2: Stories from the frontline

11/06/2020 EA Water Directorate – Newsletter. 16/06/2020 Roy Butler Member for Barwon - Letter 11/06/2020 EA RUOK – First Nations campaign Manager new appointment. 16/06/2020 EA Banasiak MR 200616 Pavey Attack on Dalton.

GOVERNANCE IMPLICATIONS: For Information.

CONCLUSION: For Council Information.

RECOMMENDATION: That Council receive the General Manager Diary Repot as information.

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____________________


ATTACHMENTS:

• NIL

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TITLE: MAYORS - DIARY DOC REF: Item a 2

REPORT BY:



IPR / MANAGEMENT PLAN REFERENCE: Theme 4 A community with integrated leadership Governance: PURPOSE: The purpose of this report is to provide Council with a summary of meetings and functions attended during February, March period 2020.

MAYOR ACTIVITY: Daily meeting teleconference with General Manager.

• 18/05/2020 LGNSW Webinar Minister Jodi McKay MP. • 19/05/2020 Western Aerial Production, Weather Radar – Interview • 20/05/2020 Meeting Yetta Correctional Centre – CSNSW Andrew Godfrey • 21/05/2020 Office of Local Government Teleconference – Minister Melinda

Pavey. • 21/05/2020 LEMC – CAP Meeting & Teleconference. • 26/05/2020 OLG COVID19 - Webinar Ministers Hancock & Hazzard. • 27/05/2020 Brewarrina LEMC – CAP desktop exercise Teleconference – REMO. • 28/05/2020 Meeting with Mining Camps Aust (MCA) • 28/05/2020 Meeting with Mayor of Dubbo. • 11/06/2020 Premier and Minister for Local Government – Webinar. • 13/06/2020 NCC – Environment Teleconference.

CONSULTATION: Various Staff, Councillors & Agencies GOVERNANCE IMPLICATIONS: For Information. CONCLUSION: For Council Information. RECOMMENDATION: That Council receive the Mayors Diary Report as information.

_____________________


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ATTACHMENTS: • NIL

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Information Report Attachment for Ordinary Meeting held on Friday 26th June 2020

TITLE: ROADS INFORMATION REPORT

DOC REF: Item b

REPORT BY:

Amer Tawfik Transport Manager


IP&R REFERENCE: Theme 1: A Growing Economy

− E2.10 Set priorities to improve local roads Theme 2: A Healthy Natural Environment

− H1.2.6.15 Provide services to manage and maintain rural roads. Theme 3: A Caring Community

− C5.4.1 Support local residents ability to access Services available in regional centres

PURPOSE: The purpose of this report is to update Council on various road maintenance and

construction activities completed in the previous month and provide a work program

for the coming period.

CONTENT:

• The following is a list of the activities completed/ underway in the previous period.

Road Name Jet-Patching

Signage Guideposts Slashing

Road Condition

Inspections Grid

Replacement Maintenance

Grading Causeway

Local Roads

Coola Talawanta Rd X

Goodooga Brenda Rd X

Carramar Lane X

State Highways

SH29 – Kamilaroi Hwy X X X X

SH70 – Arthur Hall VC X X X X

Townships

Goodooga Township X X

Brewarrina Township X X

R2R – Monkey Bridge Rd - Work was completed on Monkey Bridge Rd.

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Goodooga – Hebel Rd The following tasks were completed:

• Completing earthworks for km14 to km20

• Carting sealing aggregates for km16 to km20;

• Carting pavement material for km12 to km14

• Sealing km12 – km14

• Seal for km14 – km16 is planned for Saturday 19 June 2020

The earth works is only 10km short of the QLD border, and seal works is passed the

halfway mark for the unsealed 32km north of Goodooga.

Dumble Bridge Work on the widening of the Dumble bridge has commenced with the following

activities completed:

• Driving all bridge piles;

• Installing bridge abutments and cross-beam;

• Installing 16 precast concrete planks ;

• Retaining wall is constructed on the northern abutment;

• Pouring the deck on the widening side;

• Installing bridge guard rails on both sides

• Pouring the approach slab on the southern side is planned for Friday 19 June

All the bridge works is expected to be completed by 30 June, following that work will start

on the road works for the bridge approaches.

Transport for NSW (TfNSW) HW29 – Walgett Rd Widening

Widening works for more than 8 km was completed by Council staff on the Walgett Rd.

The project value is just under $2.0M. It should be noted that this work created an

opportunity to employ 6 new local indigenous staff.

Planned Works for July 2020

• Continue with the earth works and seal the next 4km of Goodooga Rd

• Start works on the approaches for Dumble Bridge

• Start works on the Muckerawa Bridge

• Start works on the Brewarrina – Goodooga Rd from the Bre end.


ATTACHMENTS:

• Goodooga road report.

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RNSW2299

Goodooga Hebel Rd Upgrade

May 2020

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RESTART NSW – MONTHLY REPORT

Project Restart Reference Number: RNSW2299

Restart NSW Funding Program: Fixing Country Roads R4 - A

Project Name: Goodooga Hebel Rd Upgrader

Funding Recipient: Brewarrina Shire Council

Date of Deed: 21 June 2019

Total Project Value: $10,000,000

Restart Grant Value: $5,000,000

Scope

Project Background

The project will upgrade and seal a 25km section of Goodooga road near the

township of Goodooga to the Queensland border approaching Hebel.

The project is part of a wider program of works on Goodooga road to construct and

seal 90.4kms of earth formed section between the Kamilaroi Highway and the

Queensland Border. Once complete, the road will provide all weather access for B-

Triple, AB-Triple and A-Triple heavy vehicle combinations operating at Higher Mass

Limits.

Project Scope

The proposed scope of works includes the following items:

• Project set out;

• Pushing and crushing pavement material

• Constructing side track for public traffic

• Constructing road embankment

• Upgrading/ replacing Existing Culverts

• Constructing road pavement

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• Sealing works

• Upgrade/ Replace Existing Fencing where required and remove existing

Grids

• Signage & Pavement Marking

Variance from Deed/ scope change

NA

Formal approval for variation

NA

Comments

NA

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Schedule

Provide details of any changes to the project start dates and/or completion dates.

Original Approved Start Date: 11 April 2018

Actual Start Date: 11 April 2018

Original Approved Completion Date: 30 Jun 2020

Actual Project Completion Date:

Milestones

Reasons for Change:

NA

Risk Management

Provide summary of any project risks that were realised and how they were addressed:

Council Risk Matrix

Risk Severity

Risk Likelihood

Insignificant Minor Moderate Major Catastrophic

Rare L L L M H

Unlikely Low Risk L M H H

Possible L Medium Risk H H E

Likely M H High Risk E E

Almost Certain H H E Extreme Risk E

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ID Risk Description Consequence Risk Likelihood

Risk Severity

Task Risk Rating

(Uncontrolled) Control Measured

Residual Risk Rating (Controlled)

1 Cost overrun actual costs are higher than agreed budget Unlikely Moderate Medium

Tender/ Quotations for the proposed scope of work will be obtained from qualified contractors; in the event of varying site conditions, contingency funding will be used to cover budget overruns.

Low

2 Project Delay Delays for the progress of the other stages of the project

Unlikely Major High Project program are in place, bi-weekly progress meetings will be conducted with the various contractor(s) working on the project

Low

Project Performance

Key Activity Undertaken Since Previous Report:

• Completing earthworks for km20 to km22

• Sealing km12 to km14;

• Carting pavement material for km14 to 16

Significant Achievements in Next Three Months

• Progressing with the earthworks for the km22 to km24

• Carting sealing aggregates for km14 to km18;

• Pavement Stabilising and Sealing km14 to km18;

Cost

Provide via appendix, Project Accounts as per the Deed

Total Project Value: $10,000,000

Restart Grant Value: $5,000,000

Co-contributions total: $5,000,000

Actual Final Cost:

Restart NSW total expenditure:

Co-contributor total expenditure:

Contingency Spent:

Contingency Remaining:

Reasons for Change:

NA

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Invoice

Provide via appendix, Recipient’s Claim/Invoice for works completed this month

Claim No. Period INSW Share Total Expenditure

1 11 Apr 2018 to 04 Aug 2019 $63,769.14 $127,538.28 2 05 Aug 2019 to 01 Sep 2019 $139,663.95 $279,327.90 3 01 Sep 2019 to 15 Sep 2019 $183,443.43 $368,886.86 4 16 Sep 2019 – 27 Oct 2019 $401,011.00 $802,022.00 5 28 Oct 2019 – 24 Nov 2019 $356,643.66 $713,287.32 6 25 Nov 2019 – 05 Jan 2020 $439,702.76 $879,405.52 7 6 Jan 2020 – 2 Feb 2020 $256,608.57 $513,217.14 8 3 Feb 2020 – 1 Mar 2020 $68,439.19 $136,878.38 9 2 Mar 2020 – 29 Mar 2020 $98,818.97 $197,637.94

10 30 Mar 2020 – 26 Apr 2020 $148,637.35 $297,274.70

11 27 Apr 2020 – 24 May 2020 $263,413.84 $526,827.68 Total to Date 24 May 2020 $2,420,151.86 $4,840,303.72

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Project Photographs

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Plant Report - NIL .

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TITLE: UTILITIES INFORMATION REPORT

DOC REF: Item d

REPORT BY:

David Kirby Utilities Manager


IP&R REFERENCE: Theme 1 - A Growing Economy Theme 2 - A Healthy Natural Environment Theme 3 - A Caring Community

PURPOSE: The purpose of this report is to update Council on the current status as at 31st May 2020 of all works in Utilities Section. The report is based on the 2019/2020 financial year.

PARKS, GARDENS & WASTE:

• Month of May comprised mostly of routine and scheduled maintenance. • Tree trimming town streets continues throughout May. • Council’s extra garbage service ran throughout the month of May and will continue

through June. • Installation of Village Entrance signs at Gongolgon, Weilmoringle, Angledool and

Goodooga including new bore bath signage. • Repairs undertaken to Bathurst street public toilets. • Main Street and bus stop high pressure washing and cleaning. • Weed spraying undertaken Goodooga town streets.

WATER AND SEWER: Works for month of May

• 2 mains breaks repaired in Brewarrina on the raw water reticulation. • 1 mains repaired carried out on Goodooga raw water supply. • 3 sewer choke cleared on sewer reticulation. • Routine and scheduled maintenance carried out on all sewer pumping stations at

Brewarrina and Barwon Four with hired vacuum tanker. • Manhole repairs maintencae carried out in both Church and Wilson streets. • Hydrant and valve maintencae undertaken in Goodooga including the painting of

Hydrant valves. • Sewer pumps repaired at Barwon 4 Pump Station 1. • Levee maintenance undertaken on Southern and Charlton Rd levee sections. This

work will continue throughout month of June. • Replaced septic tank line at Brewarrina Boat Ramp Public Toilets. • Installation of Powder Activated Carbon (PAC) plant at the Brewarrina Water

Treatment Plant.

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Geoff New Oval Grandstand/Clubhouse The Geoff New Oval Clubhouse project is three quarters complete with the outstanding items to be completed is the masonry (Brick) and fitting out of the building structure and spectator mound with the roofing being completed on the week of 15th June. Contractors have advised works will be completed by the end of June with commissioning of the building to place in Early August. Legislative Requirements Microbiological Water Sampling:

• 6 allocated samples for Brewarrina & Goodooga were sent away for the month of May with all microbiological samples returning compliant. The additional samples were made up of chemistry samples from both raw and potable supplies and will be ongoing.

Brewarrina – Barwon River Raw Water Extraction and Filtered Water supplied.

Filtered ML Raw ML Total Daily Total Daily July 15

0.5 68 2

August 14 0.5 58 1.5 September 13 0.5 52 1.4 October 14 0.5 51 1.5 November 13 0.5 52 1.4 December 13 0.5 44 1.2 January 13 0.5 42 1.2 February 15 0.5 67 2 March 12 0.4 40 1.2 April 12 0.4 39 1.1 May 12 0.4 40 1.2 June

AERODROMES Brewarrina & Goodooga

• General maintenance & inspections. • Weed Spraying and Runway maintenance undertaken at Brewarrina Aerodrome. • Weed Spraying undertaken at the Goodooga Aerodrome.

Jeff Sowiak

General Manager

ATTACHMENTS: • NIL

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TITLE: ENVIRONMENT, HEALTH & BUILDING

DOC REF: Item e

REPORT BY:

Kim Talbert Environmental services Manager


IP&R REFERENCE: Theme 2: Manage our natural environment by providing environmental, health, building and town planning services to the Brewarrina Shire. PURPOSE: To report to council on a monthly basis on Environmental Health & Building. RECOMMENDATION : That Council: accepts the Report CONTENT:

1. Development Applications

Month Number Progressive May 2 2

In the Reporting period there was two Development Application received. Goodooga State Emergency Service Building: Progress on construction works: Metal framework and external cladding installed, internal/external sanitary drainage installed and reinforced concrete slab in place, on the overall completion of the project, should be at the beginning of July 2020. Clubhouse/Grandstand at Geoff New Oval: Metal frame structure has now been erected, completion date now September 2020. Weather Dopplar Radar Station Project: The second stage of reinforced concrete slab construction for ancillary buildings on the site has been carried out, estimated project completion is early September 2020. Brewarrina Caravan Park Amenity Building Restoration: External and internal cladding has been stripped from the building and the external and part internal reinforced concrete construction works have been carried out, with completion date estimated early July 2020. Brewarrina Showground - Grandstand Renovation and Structural Improvement. Council has recently applied for a Grant from Office of Planning Industry & Environment Showground Stimulus Package from Crown Lands for restoration works to the Brewarrina Showground Grand stand, the grant application was for in excess of $4000,000 The first round was not accepted and the second application has been submitted.

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Goodooga Village Asbestos Clean- up : Asbestos Clean-up of surrounding land area of previous store and residence location, along with the removal of two old derelict asbestos shops within the main street.

Impounded Animals

Month Month Progressive Total May 9 31 The interstate animal re-homing arrangement has taken two dogs and six feral cats and one sick Goat euthanised. Goodooga Village: Council served notice to one dog owner. The only other notable incident was that two dogs had been knocked down and killed by a motor vehicle. There were no further dog issues that council staff has been made aware of and no new animals have been registered under the Companion Animals Act 1998. Brewarrina village: The Regulatory Officer have impounded a number of Feral cats which have been euthanised along with a Goat which had severe mastitis which also had to be euthanised. Applications determined under 2020 under Delegated Authority Other

10.7 Certificates Issued:

• 11 • 22 annual Total

Other Certificates issued: 1 Certificates Received: 12 Food Premises Inspected: 4 Local Activity Approval: BREWARRINA SHIRE COUNCIL MAY WEEDS REPORT 2020 In May, I completed a number of private property inspections on the Mehi and found Hudson Pear, Wooden Bone, Kimbriki Glenway and Tipperrary which was clear of invasive weeds. The Cedars and Gundawera had infestation of African Boxthorn. Local Land Service Western Weeds have requested a survey of Narran Lake & Cumborah Roads for Parthinium outbreaks, No infestation were detected. I have been involved with the DPI Local Land Service, whom have been training REDI personal with indicating locations of Invasive Weeds at Goodooga and the Tarrion. Council’s assets including the Brewarrina Cemetery and the Aerodrome, all have been treated for general vegetation growth and regrowth. Boxthorn was treated along Charlton Road Common area and behind West Brewarrina Aboriginal Reserve area. I am still spraying for vegetation control along RMS main roads area. Dean Hambly Biosecurity Officer (Weeds)

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GOVERNANCE IMPLICATIONS: Nil - Budget provided in annual budget.

CONCLUSION: For information for monthly activities.

_____________________ Jeff Sowiak General Manager

ATTACHMENTS: Nil

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Agenda Submission for Ordinary Meeting held on

TITLE: Community Services Managers Report DOC REF: Item f

REPORT BY:

Jenny Shearer Community Services Manager

DATE: 6th June 2020

IP&R REFERENCE: 2.2: Enhance the experience of visitors to Brewarrina Shire

1.2: Support young people and encourage their development

PURPOSE: To inform Councillors of the progression of the Community Services Manager projects

RECOMMENDATION: That Council accepts the report as information

CONTENT

Community Services Contracts Contracts and Program Level Agreement renewal have taken place this month, which has further secured funding for council to continue to provide essential services and programs for community. Most contracts have a life of 12 months, except Targeted Early Intervention (TEI) from Department of Communities and Justice (DCJ, formally FaCS) which is for five (5) years. Other contracts include, Early Childhood, Human Services and Big sky libraries.

Community Services Programs and Events Programs and Events have started to ease back into function and will continue to do so over the next few months whilst upholding health/hygiene and social distancing recommendations. Programs/facilities and events include;

• Saturday library program • Gym facilities• Afternoon/ school holiday activities • Youth week (Oct)• Community Outdoor Cinemas, Bre &

Weil (Oct)• Art Exhibitions

• Community Workshops• Youth Night In

• NAIDOC ceremony• Cultural dance sessions

Tourism signage and promotions

Unfortunately due to numerous setbacks, the tourism signage is still with the designer, council are waiting for draft. The flag poles have been erected at two entrances to town, with more poles ordered for Coolabah entrance to come.

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Proposed Funding- (Pending approval from State Bodies)

Council has acted swiftly and applied for two streams of funding;

1. Streets as shared spaces- Spaces Brought To Life The Streets as Shared Spaces program provides one-off grant funding to support local councils to test and pilot new and innovative ideas for streets as safe, shared public spaces. Program objectives build on the local character and improve the attractiveness of centres and public spaces through innovative and creative approaches (temporary greening/ planting or public art). We are proposing to make concrete planters and seating which would be mosaicked by community to be placed in front of the bank, café and Shire Offices and further along the footpath within the block. All sections would include bin surrounds and some bicycle racks. We would also like to trial how a project might work involving school children co-creating a sculpture made form upcycled materials to be placed in front of the VIC, accompanied by signage and seating. For the park/skateboard ramp area, we would like to see if picnic tables would be used and how bench seating under trees would be utilised not only by the public, but also how it would work for community groups who use this area for community events.

2. Community Building Partnerships (CBP)- Feel Fit and Free The CBP Projects focus on delivering positive social, environmental and recreational outcomes while promoting community participation, inclusion and cohesion. The average grant awarded is around $20,000 Local councils, including their section 355 committees, are required to provide matched funding to the CBP grants. Council proposes to install hybrid Outdoor Gym equipment at the Barwon Bridge Boat Ramp. Over the past few years the Barwon Bridge Boat ramp park has seen council add a floating a pontoon, tables, chairs, toilets, BBQ areas and well maintained grassy area. Again enhance this popular space by adding in hybrid outdoor fitness equipment that provides another option for all to enjoy and maintain their physical/ mental health. The chosen location is one of which community members are drawn to for recreational activities and is the preferred destination/ route for those on their Morning / afternoon fitness raceme. Feel fit and free project paves the way to compliment other health programs and initiatives, providing spaces for groups and individuals to join together in the fight for better physical and mental health. As the current Gym set up has many restrictions, this will allow community to access as they please regardless of their working hours, nature of employment or ability. The need for low impact exercise such as exercise bikes has been expressed by many age groups/demographic, suggested location makes this task far more appealing (riding on the river). Update Outback Arts Project : Baiame Ngunnhu through Augmented Reality- Our Stories Delivering on the aspirations of the Brewarrina community from our initial community consultation, this project was established in 2018 to record the stories, traditions and history of Baiame's Ngunnhu (Brewarrina Fish Traps) using Augmented Reality as told by the traditional knowledge holders who have shared and maintained the traps for over 40,000 years.

• The knowledge holders who participated in this project included Cllr Jeffries, Bradley Hardy, Brad Steadman who all shared stories which are in the editing room currently from which we will produce more than the original 5 films.

• It is anticipated that this project will be completed by 30 June 2020, we have been waiting on the river to subside to secure additional footage, Bradley Hardy has assisted us in ascertaining the best river condition to complement the project and just last week a team member was in Brewarrina to film 360 drone footage.

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• The financial value back to the Brewarrina community will include Elders/Knowledge Holder fees, Artist fees, venue hire, catering etc. Additionally the economic impact will include travel, accommodation, meals etc for when the project team were in town for consultation, pre-production, filming and follow up.

• More importantly the additional values including financial values are to the community including healing through sharing stories, collection of oral history, promotion of artists, tourism opportunities highlighted through the films and self-determination for the community allowing them to share their stories.

• The total amount secured for this project is $20,000 through Regional Arts NSW Regional Arts Fund, this funding included Knowledge Holder Fees ( Cllr Jeffries was not paid as she is an OBA Board Member), Videographer and Animation, Project Management/Creative Consultant, Travel, Accommodation, exhibition expenses, IT costs including QR Coding. This project was carried out on a very tight budget.

• This project has been managed by Lorrayne Fishenden (Managing Director) 2 Rivers Pty Ltd.

• The final films will be gifted to the Aboriginal Cultural Museum for display, and will also be available for Council to access, the community (Artists and Knowledge Holders) own the stories and the IP, but through their participation agreements, allow permission for the stories be shared throughout community. The films will be housed on the Outback Arts Website, which the QR codes will link too. This can be accessed and promoted through any Council means and has several tourism opportunities.

Our Stories will use videography, augmented reality and QR reader codes to record and share stories of cultural practices connected to culturally significant sites in the Outback Arts region. Traditionally Aboriginal people passed knowledge through song lines and story-telling, this project is a contemporary version of this tradition. Filming of these stories will take place on country at the various sites with the Elders, Knowledge Holders and Artists and will see them walking through and explaining the complex formations, their cultural importance and the connection this has to their arts practice. Stories will be recorded, across the Outback Arts seven Local Government Areas of Bourke, Bogan, Brewarrina, Walgett, Warren, Cobar and Coonamble. Outback Arts note that some stories will cross LGA boundaries, with each Cultural site not being bound or linked to one township. A travelling exhibition will launch the experience with a ‘Marker’ or QR Code which attendees can scan to join the experience (subject to COVID-19 restrictions) as well as being displayed on the Outback Arts website for Council to access that link.

• As a result of Covid-19 this roll out of this project has been delayed, like many others. Consultation is currently taking place via zoom and telephone conferencing. We have had direct conversations/emails with 3 key stakeholders from Brewarrina to date including Cllr Jeffries, Bradley Hardy and Lily Shearer. This list will grow as the project develops and progresses across locations.

• The financial value back to the Brewarrina community will include Elders/Knowledge Holder fees, Artist fees, venue hire, catering etc. Additionally the economic impact will include travel, accommodation, meals etc for when the project team are in town for consultation, pre-production, filming and follow up.

• More importantly then the financial value is the value to the community including healing through sharing stories, collection of oral history, promotion of artists, tourism opportunities highlighted through the films and self-determination for the community allowing them to share their stories.

• The total amount secured for this project is $100,000 through Office of the Arts Indigenous Languages and Arts funding, this funding includes Elder/Knowledge Holder Fees, Videographer and Animation, Project Management/Creative Consultant, Travel,

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Accommodation, exhibition expenses, script writer, IT costs including QR Coding. This is quite a grand project for the budget as it is to cover 7 LGA's although only 5 physical locations which can only be achieved through effective budgeting and planning, and pooling RAF funds as above for the Baiame’s Ngunnhu story.

• This project is managed by Lorrayne Fishenden (Managing Director) 2 Rivers Pty Ltd, Lorrayne has been working for Outback Arts and members of the Brewarrina community for about 4 years and has developed strong networks and connections particularly with the Museum team, Cllr Jeffries and Alana from the VIC who she remains in regular contact with regarding the work happening by OBA in Brewarrina.

• The content will be available for Council and the Museum to use, the community (Artists and Knowledge Holders) own the stories and the IP, but through their participation agreements, allow permission for the stories be shared throughout community. The films will be housed on the Outback Arts Website, which the QR codes will link too.

• There will be opportunity for each Council to work with Outback Arts in access, and utilising the content produced from this project through their tourism campaigns and historical referencing.

CONSULTATION: Consultation with community and relevant government and non-government organisation

GOVERNANCE IMPLICATIONS: Nil – budget provided in annual budget

CONCLUSION: This report provides Council with information and an update on the progress of the Community Services Managers programs and plans.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:

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Agenda Submission for Ordinary Meeting to be held on 26th June 2020

TITLE: Childcare Report

DOC REF: Item g

REPORT BY:

Danielle Caruana Director-Childcare


IP&R REFERENCE: Theme 3 – A Caring Community

PURPOSE: To inform Councillors about the Community Development Coordinators plans and programs.

RECOMMENDATION: That Council accepts the report as information.

CONTENT: Health and Hygiene We are continuing with our cleaning schedule as we have a very high standard and regime for cleaning as part of our regulations generally. Due to Covid19 have stepped it up a little for surface and high touch areas. We continue to provide hand sanitisation stations, at the front door and at the sign in/out area and ask that parents sanitise their own and children’s hands upon arrival and exiting the building. We are embedding good hand hygiene practicing with the children and modelling this behaviour to instil this in the children’s health and hygiene development. We have a song to song to sing with the children so they get used to washing their hands for the required 20 seconds, however most of them quite enjoy being in the bathroom where the taps are! The children are becoming accustomed to coughing into their elbows, with the pre-school aged children reminding the younger children to cough into their elbow. We have requested that unless you are a parent, child or staff member of the service, do not proceed through the gate, rather, call the centre to get instructions, before proceeding. This will eliminate any external risk. As the restrictions are relaxing we will re assess allowing external people in to the service, however the cleaning regime will remain, particularly throughout winter to reduce cross contamination of colds and flus. All of these steps, along with educating parents and children with signage and information brochures of any restrictions and procedures moving forward to keep our community and service Covid safe.

Health As recommended by NSW Health and the public health unit, we have been encouraging staff and parents to stay at home, with even mild symptoms until well or been screened for Covid-19. Unfortunately at this time of the year being cold and flu season it is hard to differentiatebetween normal cold and flu symptoms and Covid-19. To keep everyone safe we are sending home children and staff that develop symptoms whilst at care and that everyone stays at home

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if they are unwell or has any symptoms. Quality Area:2 Children’s health and safety Attendance/Enrolments Our attendances have increased and are back to normal. Please see attached graphs for attendances verse enrolments over the past month. We are beginning to place children on the waiting list in any available positions and monitoring the days required for other positions, so that we can make it viable to have enough children on any particular day to warrant another staff member for that/those days. We have placed one of the babies on the waiting list and currently the babies room is fully booked on all days. There are two babies that require care ASAP and another two families that haven’t specified the days they need or a firm date when they need the care. Quality area 4- Staffing Arrangements Quality Area 6- Collaborative partnerships with families and communities Quality Area 7- Leadership and Service management Grant The Community Grant Program which we were successful for is getting to the project stage. We are in the planning stage of the projects but they will not be far away. We will be designing an Indigenous bush tucker and medicine garden in the back area and potentially a chook pen area so that we can collect eggs. We had planned to do this two years ago however, we were unsuccessful in our grant application at that time, so we are very pleased to be beginning to plan this project. We are also looking very forward to our indigenous young Australian workshop, and are very keen to hear stories and learn about history and culture through dreamtime stories. This grant is to the value of $8,500 We have also been granted a Quality learning environments grant to the value of $10,000. Natural environment needs further improvement. We have added some improvements last year- tunnel, more tree and garden area, however also due to budget restraints have not been able to complete a water feature to connect or a yarning circle. Our intended outcome is to have a natural environment with natural purpose built areas that will mimic the natural outdoor environment. It will improve our natural environment more and add elements to assist children to engage in quality experiences in the natural environment. Our idea is to make a natural billabong water play area, yarning circle and fire pit area. We have also identified the need for a ramp so will have that installed also. This activity will improve children's access to sensory experiences in the outdoor environment. It will give them added opportunities to explore mathematical and science concepts while connecting with nature. It will support the emerging interests of every child and provide unique opportunities for play and learning. The Billabong will represent areas that the children are familiar with. Children will be able to connect this space with the natural environment where we live (example river) as we are continually discussing our river and fishing etc. Particularly now that the river is now running, as it the highlight of children's and educator’s life and the life line of our town. The step from the outdoor area to the indoor area is quite high. We wish to install a ramp from indoor area to outdoor area so that the outdoor area is accessible for anyone regardless of their ability/mobility and age. This will Improve access to the outdoor area for ages and abilities; it will also connect the indoor and outdoor environments and make access more inclusive.

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We are very excited to begin planning this work and look forward to seeing it begin. Quality Area- 1 Educational program and Practice Quality Area-2 Children’s Health and Safety Quality Area- 3 Physical Environment Quality Area- 5 Relationships with Children Quality Area -6 Collaborative partnerships with families and Communities

CONSULTATION: Consultation with community and service providers that work with all aspects of the community of the Brewarrina Shire.


CONCLUSION: This report provides Council with information and an update on the progress of the Community Development plans and programs.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS: Attendance Graphs

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Information Report Attachment for Ordinary Meeting held on 26th June 2020

TITLE: BREWARRINA LIBRARY DOC REF: Item h

REPORT BY:

CAROL NORTON LIBRARY OFFICER

DATE 5th June 2020

IPR REFERENCE: Theme 3 – A Caring Community – C5.4.1.5

PURPOSE: To inform Council on the activities of the Brewarrina Shire Council Library.

CONTENT:

Brewarrina Shire Council is affiliated with North West Slopes and Plains Regional Library. This partnership includes Moree, Walgett, Lightening Ridge, Mungindi and Brewarrina. Brewarrina contributes to the regional partnership by way of a subscription each year which enables Brewarrina to have access to the regional Library Management system for management of books and also regular book exchanges. The reasonable small amount this does cost the council out weighs the cost of council buying new books ourselves and managing and maintaining a Library Management system.

Call and Collect Since the 22nd of April there has been availability to the patrons to call the library and request books which we collect for them and deliver to them at the front door at an appointed time. There have been a few patrons take up the offer. The library has been closed since 23rd March owing to the covid-19 virus.

Simultaneous Story Time This activity is usually sees over 30-40 students visit our facility to participate in this National event. Due to the pause in service delivery, this year it will be online. Brewarrina Library has been busy preparing over 50 craft packs to be delivered to early childhood and primary students before this national day on the 27th May. Brewarrina library is also providing memberships to those services which will enable them to sign in to the online platform for this event.

Big Sky Library (BSL) Strategic Planning BSL has contracted a consultant to review, gather and interpret all necessary information from stakeholders during this month using online platforms. This information will be collated to form the new BSL strategic plan for the next 3-5 years. A copy will be attached when it is complete.

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Monthly Activity Statistics:

ACTIVITY CUSTOMER VOLUME-per month

Number of books renewed 13 Number of books returned 12 Number of books requested from other libraries 0 Library Computer Bookings N/A Library books through kiosk (Not available technical fault) N/A Library visits(not available technical fault) N/A Number of new members signed up or re-registered 0 Membership 600 Items Deleted 444

CALL AND COLLECT Customer service 3 Items borrowed 9

In the Library this month have done a weeding of books have deleted 444 items. For the month of June will be doing a stocktake of all books,DVD’s and talking books. The Brewarrina Big Sky Library re-opened on the 1st June 2020.

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Information Report Attachment for Ordinary Meeting held 26th June 2020

TITLE: BREWARRINA SERVICES AUSTRALIA DOC REF: Item i

REPORT BY:

Carol Norton Services Australia

DATE: 2nd June 2020

IPR REFERENCE: Theme 3 – A Caring Community – C5.4.1.2 and C5.4.1.1 Provision SERVICES AUSTRALIA, Services

PURPOSE: To inform Council on the activities of the Brewarrina Shire Council Services Australia Agent.

CONTENT: Brewarrina Shire Council has entered into an Agreement with Services Australia for the provision of services to Brewarrina. This agreement provides council with payment to cover 25 hours per week.

With the changes with Centrelink we now provide all Federal Government services on the Centrelink computers such as:

• Centrelink • Medicare • Child Support

• Australian tax Office

Monthly Activity Statistics: Below is the breakdown of the monthly statistics that we send to Centrelink: Centrelink 95 Medicare 2 Child Support 1 OTHER ATO 5 Australian Hearing 0 Lodge Form/Document 0 Assist with POI 2 Assist with Forms Completion 3 Provide Form/Publication 9

Refer to DHS Smart (Call) Centre

18

Refer to other 2 Register Customer for self service

10

Assist customer with self service 61 Assist with use of DHS equipment

52

Interpret/Translate Respond to General Enquiry 6 of 168

Less than 5 minutes 41 5 to15 minutes 40 15 to 30 minutes 15 Over 30 minutes 17

As part of the Centrelink response to Coronavirus, Brewarrina Agency has been asking clients to sign in, and for those from out of town, to provide contact details, in the advent of an outbreak, which would be passed to health authorities to assist with tracing. Counts of service Residency

69 BRE 1 Returning from Bathurst- usually reside here 1 Moved to Bre to live, from Coonamble 1 Moved to Gongolgon to live 1 Moved to Bre to live from Canberra (work) 1 Visiting from Casino ( To see in-Laws) 1 Visiting friends came from Dubbo 1 Visiting from Collarenbri

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Agenda Submission for Ordinary Meeting held on 22nd May 2020

TITLE: TOURISM DOC REF: item j

REPORT BY:

Alana Peattie Senior Customer Service Officer


IP&R REFERENCE:

Social- 1.1.1.6: Co-ordinate and support community groups to promote events and activities within the local community. Economics- 2.2.2.5 – Promote co-operation and development of Brewarrina Museum and VIC. Economics 2.2: Enhance the experience of visitors to Brewarrina Shire-2.2.3 Increase visitation and turnover for Visitor Information Centre

PURPOSE: To inform Council of the progression and operations of the Visitor Information Centre

CONTENT:

Store Front Revamp

Staff completed the VIC Store Front Revamp at the end of May when the new shelving arrived, just in time for the Centre to reopen on the 1st June.

Merchandise Purchasing – Supporting Bush Businesses and Buy From the Bush

Staff have been sourcing new merchandise over the shutdown period, with a view to sourcing one off pieces and supporting bush businesses and businesses advertising on Buy from the Bush and Buy from a Bush business pages on Facebook. Staff have come across some wonderfully unique items to stock and they have been flying off the shelves since the VIC reopened.

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http://brewarrina.lgsoftwaresolutions.com.au/CPR/UI/Corporate/Default.aspx?page=actiondetail&actionid=69ed9f56-88d2-47e6-9951-31cf4bdfef86





Kamilaroi Highway Group Meeting The next Kamilaroi Highway Group Meeting is the AGM on the 25th June and will be held via Zoom. The meeting was originally mean to be face to face and include a familiarisation tour along the highway, however due to the COVID restrictions members decided to have the AGM via Zoom and hold the familiarisation tour later in the year. Darling River Run Group As mention in last month’s report, VIC staff spent time loading information into an online directory on the Darling River Run website. Work on the directory is almost complete, with “fine tuning” being currently being completed by the website developer. Social Media Statistics The Brewarrina Visitor’s Information and Exhibition Centre Facebook page continues to have a strong online presence, posting a minimum of twice a week. In the 28 day period from 17th May to 13th June:

• 9 new likes on the page which brings the total up to 686 people • 14 posts during the month of May • Posts reached 1,789 people • Most Facebook users are still engaging with the page after 8pm

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Brewarrina Shire Council Website Brewarrina Shire Council had a total of 5,559 visitors to the site in the month of May. Of the 25 most visited pages for the month, 9 (36%) of those pages were tourism related pages.

• Staying in Brewarrina 148 views • Brewarrina Aboriginal Cultural Museum 146 views • Brewarrina River View Motel 125 views • Four Mile Reserve 116 views • Attraction and Activities 110 views • Tourism Home page 102 views • Brewarrina Caravan and Camping Park 86 views • Lynchies Cabins 78 views • Visitor Information Page 72 views

Visitor Statistics 1st May 2020 to 31st May 2020 The Visitor Information Centre has been closed to the public for the month of May due to COVID-19. SALES SUMMARY Visitor Information Centre staff have been working on different and innovative ideas to provide a retail service to the Brewarrina Community by taking phone orders, having contactless pick up for customers or postage of items sold. 1st May 2020 to 31st May 2020

• $1109.50 gross sales (incl. GST) • 11 transactions • $91.69 average sale value • 4.55 average items per sale • 50 individual items sold

Sales Summary by Category Please note: the above figures do not include income invoiced through Council’s Debtors

Product Type Items Sold Gross Sale Amount (exc GST)

Merch – Souvenirs 32 $810.91 Merch – Books 4 $77.27 Merch – Home & Giftware 8 $49.09 Art Supplies 4 $27.73 Fishing Supplies Venue Hire Brewarrina News 1 $37.27 Merch – Kids Toys Merch Consignment Stock 1 $6.36 Misc. (photocopying, postage etc)

Total Items Sold 50

Totals ex GST $1008.64 GST $100.86 TOTAL $1109.50

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Brewarrina Newspaper Another good contact was made this month, with the ABC granting permission for us to reprint their Facebook News story which featured some Brewarrina photographs. Lucy Thacknell from ABC Western Plains emailed the GM, wanting to do a positive news story for the television and had been inspired by social media posts. Several Locals were involved and a great story was presented both on TV and in social media. A request was made for Council to reprint the social media version for the paper and after a rigorous ABC approval process, permission was granted. It was quite an accomplishment. The Newspaper received 18 community contributions for the June edition. Contributions included articles, photography and creative writing. Mentorship and editing assistance was provided. We placed an advertisement for 1 new out of town client. Website statistic June views on Joomag for the paper – (to date) 597. Readers are viewing 18 pages per session and spending 12 minutes reading. Brewarrina News Social Media Results Social Media presence continues to play an important role in the telling of the Bre News stories and sharing other community information. From 17 May – 13 June, stats are as follows:

• New page likes – 24, bringing the total to 4556. • 18 posts reached 7.2k people, compared to last months’ 44 posts reaching 7.9k

people. 3.2k people engaged with the posts – that is they liked, commented or clicked on a photograph that was a part of the post.

GOVERNANCE IMPLICATIONS:

CONCLUSION:

_____________________


ATTACHMENTS:

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Agenda Submission for Ordinary Meeting to be held on 26th June 2020

TITLE: Community Development Coordination Report May 2020

DOC REF: Item k

REPORT BY:

Aroha Groves Community Development Coordinator


IP&R REFERENCE: 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families 1.1.2 Maintain high levels of community cohesion and community spirit 1.1.4 Ensure a high standard of education for Shire residents 1.1.6 Co-ordinate and support community groups to promote events and activities within the local community such as: Australia Day 1.2.1 Provide leadership and coordination of the Brewarrina Youth Centre to coordinate actions to assist all youth 5.2.1 Quality customer service focus by Council staff

PURPOSE: To inform Councillors about the Community Development Coordinators plans and programs


CONTENT: Targeted Early Intervention Community Connections Targeted Early Intervention (TEI) Community Connections is the funding stream under which the Community Development Coordinator position is funded by the NSW Department of Communities and Justice. As part of the contract, this position is required to report on information shared with the community, as this sharing is a large part of the job. Connected to Information - increase self determination During May due to COVID-19 restrictions, advice and referrals were mostly conveyed via digital means. However, there were 12 people who were given advice and referrals during May in person. Internet (including Facebook post reach on community notices + visitors to the Community section of the Council website - statistics are being re-read, and therefore appear lower to previous statistics provided, but are a more accurate read): 2096 Paper only: approx. 3.

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Brewarrina Shire Community Service Directory 2020 Links to the Council website location of the Directory have been shared more on social media since the COVID-19 issue has become prevalent in Brewarrina, as a means to cross-promote Council services during this time and share local service contacts to residents. A print version and an interactive version is available for download from Council’s website here: http://www.brewarrina.nsw.gov.au/community/community-service-directory.aspx

Brewarrina Big Sky Library Even though the Library has been closed, much has been achieved during the last month. Packs were created for the National Simultaneous Storytime, which included Library Community information. A ‘weeding’ was conducted of over 1400 books and a system created to track this mammoth task which noted the numbers and percentages to enable easy updates back to Big Sky Libraries in Moree during the process.

Sector Coordination Council and Western NSW Local Health District co-ordinated a community video. Council spent time recording services messages relating to “stay home”. Thank you to the Mayor Philip O’Connor graciously contributed to it. The video can be found here: https://www.youtube.com/watch?v=q-Yas2P_Njc

Brewarrina Interagency Catch-Up Meeting | WEDNESDAY 6 MAY 2020 Due to the current health directives around gathering, the Interagency has decided to meet fortnightly for short catch-ups by video. At this meeting, briefly, we spoke to:

• The RaRMS (Doctors’ Surgery) have found that people have been great about waiting outside, glad to see precautions in place and washing hands as they enter. Most people have been calling before coming into the Surgery, and the surgery has been conducting phone consultations. The nurse triages patients if they are being seen. There is a sense that people understand the seriousness of the situation.

• Schools are in the midst of heading back, but in stages. At Weilmoringle Public School, they are staging back to school in family groups, which works better for the community there. The Brewarrina Central School has a 10 week plan which follows state education

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http://www.brewarrina.nsw.gov.au/community/community-service-directory.aspx

https://www.youtube.com/watch?v=q-Yas2P_Njc

departmental guidelines, but schools may possibly be back completely by Week 6 of the plan (June 1). This week, students will be staggering their schooling as follows: Mon: K, Y1, Y2; Tues: Y1-7, Y12; Wed: Y3, 4, 8, 12; Thur: Y5, 6. 9. 11, 12; Fri: K, Y2, 10, 11, 12 (I hope I got this right!). Students are currently working from booklets prepared by staff for work at home, so students will continue following the curriculum through this method of learning. Hygiene issues are being taken very seriously. 2 primary school classrooms have been used which are close to bathrooms to ensure hygiene concerns are followed through. Additional personal cleaning products have arrived to ensure good practice. Parents have been surveyed, and findings show that parents are very concerned about COVID-19 being contracted in school.

• The Hospital is pleased to see lobbying to Council for an extra day of rubbish collection has been actioned. Given people are at home more and also buying online instead of travelling, apart from the Friday collection, there is now a Tuesday collection. The Hospital has also received a box of flynets for face protection which are currently being handed out, first to older people. Insect repellent is also being handed around, given that sand flies and mosquitoes have been an issue.

• There have been concerns around transport which was expressed at the last meeting. Police continue to monitor travel into town, in cars and buses as part of their daily rounds.

• There has been a concern around Elders being able to access packaged medications, the hospital is assisting vulnerable people with transport to collect this necessity.

• There is a sense in the farming community that due to bushfires and now COVID-19, that drought concerns have been pushed into the background. Please let your clients know that they haven’t been forgotten, that there is still support for farmers via Centrelink initiatives, councelling and financial support. Contact Dee Gaff from Drought Peer Support if you want more information: [email protected] or (02) 6870-8871

• Gidgee Pre-School in Weilmoringle, which is maintained by McKillop Family Services, is currently closed, but are looking to open in the next few weeks.

• HSNet and the benefits of using it were also discussed. Members were asked to check it out for themselves. An email outlining webinars and access has been re-sent.

Brewarrina Interagency Catch-Up Meeting | WEDNESDAY 20 MAY 2020 At this meeting, briefly, we spoke to:

• Schools are back completely next week from Monday 25th May. The Principle at Brewarrina Central School spoke with the Deputy Secretary of the Department of Education yesterday and all schools have been given guidelines around the return, which will be outlined in a note which will be sent out to student families this week. There will be no work from home, unless there are special circumstances or students are ill. All staff have been back since the school term commenced. Central School has engaged an extra cleaner who will do extra cleaning of play equipment and in classrooms. Students are also being educated and constantly reminded of the need to clean hands and social distancing requirements. The Education Department has provided cleaning materials, but the school has also bought extra cleaning products to ensure hygiene is of the highest priority. Students and teachers alike are pleased to be back to face-to-face teaching. Weilmoringle Public School is also preparing for full-time face-to-face teaching to commence, and are also prepared in regards to hygiene. There was an issue the Principle has resolved through notes home and constant conversation, particularly with Elders, around community assuming that “COVID is finished now” as state-wide easing of restrictions has commenced. They too have been implementing education around the need to clean hands and social distancing requirements.

• Australian Unity has been providing limited transport services only for health appointments, such as dialysis. In the north west region of their service, which Brewarrina is part of, the service is not providing transport for social outings such as

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mailto:[email protected]

going to the shops as there is a delivery service provided by the supermarkets in town (Lightning Ridge workers have been doing shopping for clients as the situation is different there to here).

• The Drought Support Team which is based with Bourke Community Health Service, have been unable to travel, but have been liaising with clients via phone calls while they wait for social distancing restrictions to ease. Drought support is still available, as despite the bits of rain we’ve had, the drought has not yet broken. The Drought Support Team encourages those affected not to “self-assess” but to talk to Drought Support (Dee Gaff: Phone: 0436 851 644 Email: [email protected] ) or other like services to seek advice on any assistance which is available. Some great news too: the Drought Support Team has been refunded for a further 12 months, congratulations! A conversation around the current trade tensions with China discussed prices of barley and particularly cattle, which have yet to affect farmers in this area.

• Brewarrina Local Aboriginal Land Council does not have much further change to report in regards COVID-19 arrangements, but a concern around the easing of restrictions was expressed as ‘Phase 2’ is being applied by governments, as social distancing still applies, which members should still remind family members about.

• The Land Council will be in a 12 month period of transition having housing stock returned to their management. Over the next 12 months, the Land Council will start with waiting lists as they get some clarification around leasing arrangements, maintenance required and any other outstanding issues. If anyone has any information about Land Council housing which might provide further clarification, please let the John Reidy know on 6839 2273 or email him at [email protected]

• Birrang SOS, which is housed at the Youth & Family Centre, have been working with clients as much as they can given current social distancing arrangements. They are now working with as many as 3 clients at a time, which will be maintained for now, even though they can work in groups of 10. Young people have been provided with assistance in completing worksheets which they were given by schools, in a one-to-one capacity both at home and mostly at the Youth & Family Centre.

Professional Development

Webinar 1 – An introduction to the streets as Shared spaces Program (18th May) Information on the NSW Department of Planning, Industry & Environment’s Streets as Shared Spaces Fund.

Webinar 2 - Stories from the frontline – a tactical approach to reimagining streets as public spaces (27th May) Further information on the NSW Department of Planning, Industry & Environment’s Streets as Shared Spaces Fund. Upcoming Community Sector Coordination Whilst we cannot meet for regular Interagency meetings, Interagency will meet for short catch-ups fortnightly.

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CONSULTATION: Consultation with community and service providers that work with all aspects of the community of the Brewarrina Shire.


CONCLUSION: This report provides Council with information and an update on the progress of the Community Development plans and programs.

_____________________ Jeff Sowiak

General Manager

ATTACHMENTS:

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Agenda Submission for Ordinary Meeting held on

TITLE: Youth and Family Centre DOC REF: Item l

REPORT

BY: Danielle Boney

Youth Team Leader DATE: 12th June 2020

IP&R REFERENCE: 1.Social, 1.2: Support young people and encourage their development

PURPOSE: To inform Councillors about Youth and Families programs and events.


CONTENT Overview of the TEI Contract with DCJ- Targeted Earlier Intervention (TEI) program delivers flexible support to children, young people, families and communities experiencing or at risk of vulnerability. The TEI program focuses on collecting outcomes data on individual services and the program as a whole through the Data Exchange. This will improve the way we respond to evolving client and community needs. As the evidence base grows, we will adapt service delivery to reflect what we know works. Community strengthening – these are activities that build cohesion, inclusion and wellbeing across all communities, and empower Aboriginal communities Wellbeing and safety – these are activities that support families and individuals, and provide opportunities for personal development. In February we developed program logic with DCJ to demonstrate how our service activities contribute to client outcomes. Throughout our program activities we aim to: Provide clients an opportunity to connect with others, at the centre or an informal location, or online to achieve the TEI outcomes which is called Social Participation. We also provide Education and Skills Training and Workshops which is targeted support that builds the knowledge and skills of people with known vulnerabilities, e.g. domestic and family violence, mental health needs, drug and/or alcohol needs, and social/economic disadvantage. These may include individualised, group based, or other client-centred approaches. Also included in our work is Family Capacity Building which is Family support activities provided during case management, which involve undertaking activities to implement the case plans of individual clients (children, young person or family). This could include home visiting, support, advocacy, counselling, mediation, referrals and skills development to help clients achieve outcomes.

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Information/ Advice/ Referral is also included and are provision of standard advice/guidance or information for individuals or families in relation to a specific topic. Referrals include to another service provider or within the organisation. This referral is effective and timely, facilitates client engagement, builds and maintains referral pathways and partnerships, and proactively helps individuals and families to easily access services and determine the way their support is provided. We also offer Intake/Assessment: Intake and assessment in a case management setting, which includes providing assessment and case planning to assess the strengths and needs of the child, young person and family, including any risks; plan and coordinate a mix of services to meet the children, young people and family's needs and address risks; Other things we can also include in our practice is providing a meeting space or hiring out rooms to functions or forums, parenting groups, youth groups, early childhood education, care or support, maternal and child health services, Aboriginal Elders, Men’s and Women’s Groups, Aboriginal enterprises; and/or providing access to internet and Wi-Fi; and/or equipment, such as toys, and books. To report certain occasions we count each occasion of service as a session. We aim to collect individual client details for each participant/attendee where possible. All of these target support (underlined headings) are our contractual requirements and are what we aim to achieve on a daily basis through the programs that we run through the centre and outreach. CYP, Families & Community Centre Programs and events PAUSED. During this Global pandemic all our face to face programs have paused from 25/03/20 until further notice, however the youth team leader has been still connecting with existing clients as well as offering support via phone call, email, text and social media for our children, youth and families in the community. This decision to stay in contact is to meet our contractual requirements with Department of Communities and Justice. As part of the community, there are small, practical ways we can help. Physical distancing does not mean we cannot stay connected. It does not mean we stop thinking about the safety of children and youth. We are and have been offering daily calls to clients, as sometimes being at home may get on top of our families. The school had also taken school packs home to each child, and the youth team leader has offered to help over the phone and talk through each question with the child or young person in need of help. The youth team leader had been gathering material to make craft/information packs for parents and their children. The packs for the parents will depend on what their needs are. For example a mum needs parenting tips and tips on discipline, the team leader will add in parenting tips and discipline techniques. Between these times the youth team leader can also get on top of the administrative side of things at the centre as well as professional development within the sector. Since the centre closure date, From Saturday 13 June, we will be allowed to open our doors to children, youth and families with restrictions and safety measures applied at all times. More details to come.

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Targeted Early Intervention Support Information/Advice/Referral Throughout the month of May unfortunately due to the closure we only made 8 accounts of advice and referrals to children, youth and families via face to face and visits. 9 case managed are client active 0 Exited. However we have been sharing information on social media, throughout the month of May lots of different information was shared for our viewers about Rethinking Drinking habits while in isolation, the reportable conduct scheme- keeping kids safe, COVID information packs, Staying Home for Cancer, Central School information, SOS Birrang Drivers course information, tunning in for teen, position vacant notices, EAPA information and services NSW notices. These social media posts are to provide community with relevant advice and information regarding the day to day challenges and notices that occur within communities. Throughout the month of May through our social media platform or post reached 972 viewers. Zoom Meetings During this time of closure council’s youth team leader and community development coordinator has been connecting with Nyngan Community Hub, Bourke PCYC Youth Hub, Cobar Youth, REDIe (Coonamble) Youth, Walgett Youth Centre, Collarenebri Youth centre and Lightning Ridge Family centre team leaders via zoom meetings. Because of the fact that we were all in the same situation, the following topics were discussed; How we stay connected with our families/clients, Resource sharing and training. We discussed ways to maintain and in some cases initiate engagement with youth and community in the new world. In May the youth team leader also touched base with 3 dental students that couldn’t travel to Brewarrina due the circumstances. Three ladies named Janice, Erika and Sunny, from The University of Sydney asked the youth team leader a range of questions regarding connecting with children and families to educate about dental hygiene. We are hoping to touch base with students again once open to provide an education workshop via one of a targeted support program. Administrative Data/Cleaning & De-Cluttering The Youth Team Leader has kept busy drafting procedures to the centre and updating and Reviewing Client case manage forms over the past two months. Currently have converted 4 cased managed documents to suit the current data exchange portal for Department of Community and Justice as well as reviewed sign in sheets and outreach sheets and staff daily report folders. Is now waiting for approval from management to proceed and use documents when required. Whilst trying to gage children, youth and families in other avenues the youth team leader had the chance to maintain and clean and de-clutter the office as well as maintain the Filing and Data Storage, the youth team leader also has managed to get around to updating and reviewing relevant information in Brochure racks and around centre. Webinars and Training During this time of closure another way the Youth Team Leader has been keeping busy is by enrolling in online training to maintain professional development throughout the pause period. The team leader completed webinar for Helping Young People Use the Internet for Good Mental Health and one for Using e-Mental Health Resources to Help Teens Also been looking at resources and training through https://headtohealth.gov.au/, https://dex.dss.gov.au/training#a-webinars, https://www.counsellingonline.org.au/ and HSNet.

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https://headtohealth.gov.au/

https://dex.dss.gov.au/training#a-webinars

https://www.counsellingonline.org.au/

Garden Update As in previous report the youth team leader had been weeding and replanting seeds. We managed to replant some seeds that catholic care couldn’t get around to planting due to COVID-19. Vegetables that were planted are Carrots, Snow Peas, Spring Onions, Parsley, Basil, tomatoes and Cauliflower. The veggies are to be picked and utilised between children, youth and their families of Brewarrina. These veggies are growing lovely, and looking good, and within a few more weeks should be ready to harvest. Pictures attached

Attendance Graph- April 2019 to April 2020

Back to business When we start functioning again its business as usual with face to face programs with hygiene and social distancing measure enforced. The youth team leader will be revisiting program and events such as youth week, Sister City Youth Exchange, our Monthly YAG Meetings, and the Quarterly Community Movies for Brewarrina and Weilmoringle. Exciting

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Attendance 2018-2019

Closed due to Covid19

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times ahead will see how everything pans out by taking it day by day. Up and Coming

• July School Holidays • Youth Week • Sister City Youth Exchange • Monthly YAG Meetings • Quarterly Community Movies

(Currently all programs have PAUSED due to COVID-19 until June 15th)

CONSULTATION: Consultation with community and service providers that work predominately with youth of the Brewarrina Shire.


CONCLUSION: This report provides Council with information and an update on the progress of the Brewarrina Youth Centre.

____________________


ATTACHMENTS:

• nil

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TITLE: HUMAN RESOURCES - UPDATE DOC REF: Item: m

REPORT BY:

Tara Byrnes Human Resources Manager

DATE 15th June 2020

IP&R REFERENCE: 5.2: A Council that provides quality service to ratepayers and residents and

delivers cost-effective services to these customer. 5.2: Council to be an employer of choice under the NSW Local Government Award.

PURPOSE: The purpose of this report is to inform Council on Human Resources training for the period 14th May 2020 to 15th June 2020.

CONTENT: Council Training Operations are slowly resuming following the impacts of COVID-19. As mentioned in May’s Business Meeting a number of scheduled and planned face to face training have been postponed. Council continue to explore where possible online learning alternatives. The below table outlines Training and Conferences that have been attended and or scheduled during the reporting period.

Training and Conferences: DATE TITLE DESCRIPTION OF TRAINING / CONFERENCE

June WHS Meeting WHS Committee Members. Location Brewarrina

Mid-July (TBC)

HVIS Workshop & Transport. Testing on hold due to COVID. Expecting recommencement mid-July. On wait list Location Nyngan

Late-July (TBC)

Dogging Tickets Transport & Workshop Staff. Testing on hold due to COVID social distancing requirements. Expecting recommencement late-July. On wait list. Location Dubbo

To be Confirmed

Pink/Blue Slip Workshop. On hold due to COVID. Recommencement date still pending

June - July Traffic Control Transport Staff Goodooga and Brewarrina. Location Brewarrina

Avail June Prepared Leaders: Digital Training Courses

StateCover: Mental Health digital Learning with Aspect Group. Management. Location online.

Recruitment & Advertising:

Advertising: Position Reason Filled or

Readvertised Workshop Supervisor Resignation Advertising - May

Interviews - June

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Appointments for Reporting Months: • 4x Plant Operator/Labourer (Casual)

FINANCIAL IMPLICATIONS:

• Budget variations to training.

CONCLUSION:

• To inform Council of the monthly activities.

_____________________


ATTACHMENTS:

• NIL

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Agenda Submission for Ordinary Meeting held on 26 June 2020

TITLE: SERVICES NSW UPDATE DOC REF: Item n

REPORT BY:

Ang Pasang Rai Finance & Administration Manager


IPR REFERENCE: 5.2.1: Monthly customer service focus by Council staff

PURPOSE: Provide Council with information regarding “Services NSW” performance at Brewarrina Shire Council.

CONTENT: The chart below provides the comparative number of customers for the end of April and May 2020 and demonstrates that:

• Increased service to our residents ratepayers and customers fromneighbouring towns; and

• Meeting the service outlined in the contract that Council has with ServicesNSW.

en

According to Council Visitors Record 287 customers were served at the front counter in the month of May. There were 229 customers for Service NSW and 95 out of 229 customers were out of town which is 41% of the total Service NSW customers. The data clearly shows that council has been providing essential services to not only the council’s rate payers but also from neighbouring towns since their town services have closed.

The table below shows the detailed breakdown of the customers:

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150

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Out of townResidents

Service NSWCustomers

with a mobilenumber

Service NSWCustomersfrom out of

town

Apr-20

May-20

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Details April 2020 May 2020 Brewarrina Shire Residents 237 210 Out of town Residents 42 77

Total Customers 279 287 Service NSW Customers with a mobile number 80 95

Service NSW Customers from out of town 35 74 Total Service NSW Customers 150 229

CONSULTATION: Nil GOVERNANCE IMPLICATIONS: Council is compliant with its Service NSW contract. CONCLUSION: For Council information.

_____________________ Jeff Sowiak

General Manager

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Correspondence.

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Mr Jeff Sowiak General Manager Brewarrina Shire Council PO Box 125 BREWARRINA NSW 2839

14 May 2020

Dear Mr Sowiak

Management Letter on the Interim Phase of the Audit

for the Year Ending 30 June 2020

The interim phase of our audit for the year ending 30 June 2020 is complete. This letter outlines:

• matters of governance interest we identified during the current audit • unresolved matters identified during previous audits • matters we are required to communicate under Australian Auditing Standards.

We planned and carried out our audit to obtain reasonable assurance the financial statements are free from material misstatement. Because our audit is not designed to identify all matters that may be of governance interest to you, there may be other matters that did not come to our attention.

The audit is ongoing and we will inform you if we identify any new matters of governance interest as they arise.

For each matter in this letter, we have included our observations, risk assessment and recommendations. The risk assessment is based on our understanding of your business. Management should make its own assessment of the risks to the organisation.

We have kept management informed of the issues included in this letter as they have arisen. This letter includes management’s formal responses, the person responsible for addressing the matter and the date by which this should be actioned.

The Auditor-General may include items listed in this letter in the Report to Parliament. We will send you a draft of this report and ask for your comments before it is tabled in Parliament.

If you would like to discuss any of the matters raised in this letter, please contact me on 02 9275 7333 Brett Hanger on 02 9251 4600.

Yours sincerely

Manuel Moncada Delegate of the Auditor-General of New South Wales cc: Cr Phillip O'Connor, Mayor

Contact: Manuel Moncada

Phone no: 02 9275 7333

Our ref: D2008871/1699

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Interim management letter

for the year ending 30 June 2020


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We have rated the risk of each issue as ‘Extreme’, ‘High’, ‘Moderate’ or ‘Low’ based on the likelihood

of the risk occurring and the consequences if the risk does occur.

The risk assessment matrix used is consistent with the risk management framework in TPP12-03 ‘Risk

Management Toolkit for the NSW Public Sector’.

This framework may be used as better practice for councils.

CONSEQUENCE

LIK

ELIH

OO

D

Low Medium High Very high

Almost certain M M H E

Likely L M H H

Possible L M M H

Rare L L M M

The risk level is a combination of the consequences and likelihood. The position within the matrix corresponds to the risk levels below.

RISK LEVELS MATRIX REFERENCE

Extreme: E

High: H

Moderate: M

Low: L

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http://www.treasury.nsw.gov.au/Publications/treasury_policy_papers/2012-TPP/tpp_12-03/tpp_12-03_risk_management_toolkit

For each issue identified, we have used the consequence and likelihood tables from TPP12-03 to guide our assessment.

Consequence levels and descriptors

Consequence level Consequence level description

Very high • Affects the ability of your entire entity to achieve its objectives and may require third party intervention;

• Arises from a fundamental systemic failure of governance practices and/or internal controls across the entity; or

• May result in an inability for the auditor to issue an audit opinion or issue an unqualified audit opinion.

High • Affects the ability of your entire entity to achieve its objectives and requires significant coordinated management effort at the executive level;

• Arises from a widespread failure of governance practices and/or internal controls affecting most parts of the entity; or

• May result in an inability for the auditor to issue an unqualified audit opinion.

Medium • Affects the ability of a single business unit in your entity to achieve its objectives but requires management effort from areas outside the business unit; or

• Arises from ineffective governance practices and/or internal controls affecting several parts of the entity.

Low • Affects the ability of a single business unit in your entity to achieve its objectives and can be managed within normal management practices; or

• Arises from isolated ineffective governance practices and/or internal controls affecting a small part of the entity.

Likelihood levels and descriptors

Likelihood level Frequency Probability

Almost certain The event is expected to occur in most circumstances, and frequently during the year

More than 99 per cent

Likely The event will probably occur once during the year

More than 20 per cent and up to 99 per cent

Possible The event might occur at some time in the next five years

More than 1 per cent and up to 20 per cent

Rare The event could occur in exceptional circumstances

Less than 1 per cent

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http://www.treasury.nsw.gov.au/Publications/treasury_policy_papers/2012-TPP/tpp_12-03/tpp_12-03_risk_management_toolkit

Summary of issues

Issue Detail Likelihood Consequence Risk assessment

1 Master-file maintenance review (repeat) Possible High

2 Changes to supplier details Possible High

3 Information Technology General Controls (repeat)

Possible Medium

4 Improvement opportunities – governance, cybersecurity and procurement

Possible Medium

5 Bank reconciliations (repeat) Likely Low

Appendix

Review of Matters Raised in Prior Years

Moderate

Moderate

Moderate

Moderate

Low

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Issue 1: Master-file maintenance review (repeat)

Likelihood Consequence Systemic issue Category Risk assessment

Possible High No Operational

Observation

Management staff are responsible for supplier and employee maintenance within respective sub-systems including bank account details, creation of new suppliers/employees and in the case of payroll, changes to pay rates. The Rates Officer is responsible for all maintenance within the rates system, such as classification changes, write-offs and abandonments.

Master-file Maintenance Audit Reports are produced for payroll, but these are not regularly reviewed. Such reports are not produced for Accounts Payable and Rates.

Implications

Unauthorised changes may be processed without review.

Recommendation

The review of the master-file maintenance audit report is an important internal control function to ensure that changes made to bank account details, creation of new suppliers and employees and changes to pay rates are correct and appropriate. In the case of rates, it is important that critical changes including property reclassifications and abandonments are reviewed.

These reports should be reviewed on a regular basis by an officer independent of the respective sub-systems and evidenced by way of signature.

Management response

Agree

Staff who have full access within the system have ability to change all the details including bank account details, creation of new suppliers/employees and in the case of payroll, changes to pay rates. To address the issue of unauthorised changes, all system users have been instructed not to make any changes in the system without written request and any changes made are to be reviewed by a second person which is evidenced by way of signature.

Similarly, the changes made by Rates Officer for all maintenance within the rates system, such as classification changes, write-offs and abandonments, are also to be reviewed and the audit report signed by second person before they are updated.

The reports for suppliers, employees and rates will be produced and reviewed by a second person every fortnight and evidenced by way of signature and will be made available for audit.

Person responsible: Date (to be) actioned:

Finance and Administration Manager 10/05/2020

Moderate

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Issue 2: Changes to supplier details


Possible High No Operational

Observation

The following procedures are in place for updating supplier details:

1. Changes to supplier details are either received in the form of an email or letter from the supplier;

2. Before processing the request for change, the Accounts Payable officer along with a senior independent officer will verify the change;

3. The senior officer will confirm the details with the supplier before the change is processed;

4. Details of the request for change is recorded in a creditor maintenance form.

From a sample of five (5) changes to supplier details selected for review we were unable to locate appropriate supporting documentation for one (1) of them.

Implications

Changes to supplier details may be unauthorised.

Recommendation

Council’s creditor maintenance forms should be appropriately stored and be made available for audit review.

Management response

Agree

On 31/01/2020, management gave instructions to all staff with maintenance access to not make any changes in the system without a written and signed request. They have been instructed to keep the record for the same changes after review by a second person and evidenced by way of signature.



Moderate

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Issue 3: Information Technology General Controls (repeat)


Possible Medium No IT

Observation

Our review indicated:

• Council does not have the following frameworks/policies in place

1. IT Security

2. IT Change Management

3. Incident & Problem Management

4. Business Continuity Management

• Council does not follow the recommended minimum password length of 10 characters or the recommended complexity factors in setting password parameters.

Implications

Council may be exposed to a greater risk of non-compliance and issues IT security.

Recommendation

Management should assess the risks arising from the observations above and prioritise the implementation of relevant policies and procedures.

Management response

Agree

1. Whilst management agrees with the observation; Information Technology security and management are outsourced by the Council and they liaise with council staff. Management will do further work in this area.

2. Management recognises that ICT Change is highly dynamic, therefore, its management is an ongoing challenge. However, management has been closely monitoring its ICT changes and acting accordingly to effectively mitigate risks.

3. Incident & Problem Management framework/policy is in progress.

4. Business Continuity Management is in progress.

Whilst management agrees with the recommendation for the complexity factors in setting password parameters, it has limitations with the system. So, Council has set only the Password Procedure based on its available resources and capacity.

Management has assessed the risk as low due to the review process implemented.


General Manager

Human Resource Manager

Finance and Administration Manager

IT/Asset Officer

Work in progress

Moderate

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Issue 4: Improvement opportunities – governance and cybersecurity


Possible Medium No Operational

Observation

We have previously collected data on several key areas across the Council sector to be incorporated into the Auditor-General’s Report to Parliament for Local Government. Our findings included:

Governance • Council does not have a documented legislative compliance policy.

• Council’s risk management policy has not been reviewed since September 2013.

• Council does not maintain a council wide risk register.

• Council’s public interest disclosure (PID) policy has not been reviewed since September 2013.

• Council does not have a fraud control plan. Council has not performed a fraud control health check (within the last three years) and does not conduct fraud awareness training for all staff at regular intervals (at least every 2-3 years).

Cyber Security • Council does not have a cyber risk policy or framework.

• Council has not performed penetration testing.

• Council does not have a separate budget to spend on cyber security.

• Council has not delivered training to all staff on cyber security.

Implications

Council may be exposed to a greater risk of non-compliance and issues with governance and cyber security.

Recommendation

Management should assess the risks arising from the observations above and prioritise the implementation of relevant policies and procedures.

Management response

Agree

Council will implement the recommendation and review its policies.


General Manager

Finance and Administration Manager

Ongoing

Moderate

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Issue 5: Bank reconciliations (repeat)


Likely Low No Operational

Observation

From a sample of two (2) end of month bank reconciliations reviewed, we noted neither bore evidence of sign off by the preparer. They were, however, signed by a reviewing officer.

Implications

Lack of evidence of who prepared the reconciliation and that it was reviewed by an officer independent of the preparer.

Recommendation

Bank reconciliations should be signed off by the preparer, certifying to their correctness on a timely basis.

Management response

Agree

Council will implement the recommendation effective immediately.



Low

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Appendix Review of matters raised in prior year management letters

The issues in this appendix were raised in previous management letters. For each of these issues, we have determined:

• how management has addressed the issue in the current year • what management still needs to do to address unresolved issues.

Prior issues raised Risk assessment Assessment of action taken Recommendation

Master-file maintenance review

Matter remains unresolved Refer to Issue 1

Bank reconciliations review

Matter addressed but different issue identified this year

Refer to Issue 5

Supplier invoices processing

Matter has been addressed by management

Nil as matter addressed

Payroll reports review



Employee pay rates review



Long service leave accruals



Water Billing – Parameters not updated



Water Billing – Raw water consumption not billed



Information Technology General Controls

Management is aware of the risk that the Finance & Administration Manager is the system administrator of the financial system. Council has implemented controls to review user access on a monthly basis.

Refer to Issue 3

Findings arising from the data collection for the Auditor-General’s Report

to Parliament for Local Government 2018–19

Matter remains unresolved

Refer to Issue 4

Moderate

Moderate

Moderate

Moderate

Moderate

Moderate

Moderate

Moderate

Moderate

Moderate

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Mr Jeff Sowiak General Manager Brewarrina Shire Council PO Box 125 BREWARRINA NSW 2839

Our Reference: Your Reference:

Contact: Phone:

A697850

Darren Sear 02 4428 4134

15 May 2020 Dear Mr Sowiak I am writing to you regarding the announcement on 4 May 2020 by the Minister for Local Government, the Hon. Shelley Hancock MP, that the NSW Government has provided a $500,000 funding boost for council pounds. In accordance with the announcement I am pleased to advise that Brewarrina Shire Council has been provided with $4,000 by direct deposit to Council’s nominated bank account. Faced with the unprecedented effects of COVID–19, the funding has been provided to ensure that council pounds, or facilities that are used by councils to undertake their pound function, continue to operate and maintain the welfare of animals in their care. This money is to be used for the following purposes:

• Food for the animals, staffing costs and/or vet bills, • Capital works including minor site upgrades and maintenance works, • Purchasing of new equipment.

For those councils that do not operate their own pound, certification is required to show that the grant money was passed on to the facility that is undertaking council pound functions. The certification is on the back of this letter and should be returned to OLG by COB Friday 5 June 2020 via email to [email protected]. Should you have any questions or wish to discuss this matter further please contact the Program Delivery Team on (02) 4428 4100. Yours sincerely Tim Hurst Deputy Secretary Local Government, Planning and Policy

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Council Pound Grant – Certification by Brewarrina Shire Council I ………………………………… (Council Chief Financial Officer), certify that the $4,000 in Council pound grant money was provided to the, ……………………………………………………………. on the …………………. (name of facility) (date) ………………………………………… (CFO Signature)

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Circular Details 20-19 / 26 May 2020 / A702258 Previous Circular 19-05 – Information about Rating 2019-20 Who should read this Councillors / General Managers / Council staff Contact Performance Team (02) 4428 4100 / [email protected] Action required Information / Council to Implement

Information about Ratings 2020-21 What’s new or changing

• The maximum boarding house tariffs for 2020-21 have been determined. • The maximum interest rate payable on overdue rates and charges for 2020-21

has been determined. • The section 603 certificate fee for 2020-21 has been determined. • The statutory limit on the maximum amount of minimum interest rates for 2020-21

has been determined for commencement on 1 July 2020. What this will mean for your council

Councils should incorporate these determinations into their 2020-21 rating structures and Operational Plan Statement of Revenue Policies.

Key points Boarding House Tariffs In accordance with section 516 of the Local Government Act 1993 (the Act), it has been determined that for the purpose of the definition of ‘boarding house’ and ‘lodging house’, the maximum tariffs, excluding GST, that a boarding house or lodging house may charge tariff-paying occupants are:

a) Where full board and lodging is provided: $397 per week for single accommodation; or $656 per week for a family or shared accommodation

b) Where less than full board or lodging is provided: $267 per week for single accommodation; or $441 per week for family or shared accommodation

Maximum Interest Rate on Overdue Rates and Charges In accordance with section 566(3) of the Act, it has been determined that the maximum rate of interest payable on overdue rates and charges for the period 1 July 2020 to 31 December 2020 (inclusive) will be 0.0% per annum and that the maximum rate of interest payable on overdue rates and charges for the period 1 January 2021 to 30 June 2021 (inclusive) will be 7.0% per annum. The interest rate has been set at 0.0% for the first half of the 2020-21 financial year in response to the financial impacts faced by the community as a result of the COVID-19 Pandemic.

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The methodology used to calculate the interest rate applicable for the period 1 January 2021 to 30 June 2021 is the Supreme Court methodology (the Reserve Bank cash rate plus 6%), rounded to the nearest half per cent of the maximum interest rate for the previous year. The cash rate used for the purposes of the maximum interest rate for local government is based on the cash rate as at 4 December 2019. Notice giving effect to these decisions will be published in the NSW Government Gazette. Section 603 Certificate Under section 603 of the Act, councils may issue a certificate as to the amount (if any) of rates, charges, etc due or payable to the council for a parcel of land. Section 603(2) states the application must be accompanied by the approved fee. In accordance with the approved methodology, the approved fee for 2020-21 is determined to be $85. This is unchanged from the 2019-20 fee. This determination applies to the issuing of a certificate for the matters specified in section 603(2) of the Act. Where a council offers to provide other information as an optional service, the council is not prevented from separately determining an approved fee for that additional service. Furthermore, a council is not prevented from determining approved fees for additional services required by an applicant for the expedited processing of a section 603 certificate. Statutory limit on the maximum amount of minimum rates Following a recommendation by IPART, clause 126 of the Local Government (General) Regulation 2005 will be amended on 1 July 2020 by the Local Government (General) Amendment (Minimum Rates) Regulation 2019 so that under section 548(3)(a) of the Act, the maximum amount of the minimum ordinary rate to be $554 for 2020-21. The maximum amount of a minimum special rate (not being a water supply special rate or a sewerage special rate) prescribed by section 548(3)(b) of the Act will remain unchanged at $2.

Where to go for further information The NSW legislation website at www.legislation.nsw.gov.au.

Tim Hurst Deputy Secretary Local Government, Planning and Policy

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http://www.legislation.nsw.gov.au/

Circular Details 20-20 / 3 June 2020 / A704774 Previous Circular 20-12 Modification of statutory requirements in response to the

COVID-19 pandemic

Who should read this General Managers / Finance, Governance and Integrated Planning and Reporting staff

Contact Council Performance Team / 02 4428 4100 / [email protected]

Action required Council to Implement Clarification for issuing and collecting 2020-21 single and first quarter rates instalments What’s new or changing

• Circular 20-12 issued on 17 April 2020 announced changes under section 747B of the Local Government Act 1993.

• Councils were provided with the option to delay issuing rates notices to ratepayers until 1 September 2020.

• The collection of the first quarter rates instalment (whether a single or quarterly instalment) is due by 30 September 2020.

What this will mean for your council

• Councils cannot enforce the collection of a single instalment or the first quarter rates instalments until after 30 September 2020.

Key points • Councils electing to take up the extended period of time can issue their rates notices

by 1 September, with the single instalment or first quarter rates instalment payable by 30 September 2020.

• For those councils that do not take up the extended period of time to issue their rates notices and issue them as normal, ratepayers can pay their rates by the normal due date, however under the temporary provisions all ratepayers have the ability to delay making payment of their rates instalment until 30 September 2020.

• When issuing the 2020-21 first quarter rates notices, councils should encourage ratepayers who have the capacity to pay their rates early to do so, while acknowledging that many members of the community have been affected by COVID-19 financial pressures and that first quarter rates instalments are now due by 30 September 2020.

Where to go for further information

• For further information please contact the Council Performance Team on 02 4428 4100 or by email at [email protected].

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Tim Hurst Deputy Secretary Local Government, Planning and Policy

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Circular Details 20-21 / 16 June 2020 / A706741 Previous Circular 20-17 Relaxation of some restrictions on the attendance by

councillors and staff at council and committee meetings during the COVID-19 pandemic

Who should read this Councillors / General Managers / Council governance staff Contact Council Governance Team/ 02 4428 4100/ [email protected] Action required Council to Implement

Further relaxation of restrictions on attendance at council and committee meetings during the COVID-19 pandemic What’s new or changing

• The Minister for Health and Medical Research, the Hon. Brad Hazzard MP (the Minister), made the Public Health (COVID-19 Restrictions on Gathering and Movement) Order (No 3) 2020 on 12 June 2020.

• The new Public Health Order increases the number of persons who can attend council and committee meetings in addition to councillors and staff.

What this will mean for your council

• Councillors and council staff may attend council and committee meetings in person. However, councils must allow councillors and staff to attend and participate in meetings by audio visual links where it is reasonably practicable to do so.

• Members of the public are not permitted to attend meetings (other than for the purposes of work) if this means that the total number of people attending meetings (including councillors and staff) exceed 20. More than 20 councillors and staff may attend meetings subject to appropriate social distancing.

• Where councils exclude members of the public from meetings, they must livestream their meetings using audio-visual links to satisfy the requirement under section 10 of the Local Government Act 1993 for members of the public to be permitted to “attend” meetings.

• Councils must not allow persons to attend meetings if the size of the meeting venue is insufficient to ensure there is 4 square metres of space for each person attending the meeting.

Key points

• A failure to comply with a direction in a Public Health Order is an offence under Section 10 of the Public Health Act 2010 that carries a maximum penalty of imprisonment for 6 months or a fine of up to $11,000 (or both) plus a further $5,500 fine each day the offence continues.

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• For further information please contact the Council Governance Team on 02 4428 4100 or by email at [email protected].

• More information on the new Public Health Order is available here. • For more specific guidance on compliance with the Public Health Order,

contact the NSW Police Force. Tim Hurst Deputy Secretary Local Government, Planning and Policy

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https://www.nsw.gov.au/covid-19/what-you-can-and-cant-do-under-rules

Circular Details GC 149 / 27 May 2020 / A701633 Who should read this Councillors / General Managers / Finance Managers Contact Helen Pearce – 02 4428 4131 / [email protected] Action required Information

2020-21 Financial Assistance Grants (FAGs) – advance payment

• The Deputy Prime Minister, Minister for Infrastructure, Transport and RegionalDevelopment, the Hon. Michael McCormack MP and Commonwealth Ministerfor Regional Health, Regional Communications and CommonwealthGovernment, the Hon. Mark Coulton MP, have announced that the FederalGovernment will again bring forward the first two instalments of the estimated2020-21 FAGs.

• The advance payment will represent approximately 50% of the amount councilis entitled to. Further adjustments will need to be made to the remainingpayments to take into account:

1. the determination by the Commonwealth Treasurer of the finaladjustments for 2019-20

2. the Grants Commission's recommendations for 2020-21.• The Commission is currently finalising the 2020-21 FAGs and will advise

councils of the outcome when the grant recommendations have beenadopted.

• The Commonwealth Government has advised that the FAGs processes arecontinuing “business as usual” and payments will proceed as normal.

What this will mean for your council • The advance payment amount, as set out in the attached schedule, was paid

to councils on 26 May 2020.• The balance of the grants will be paid with a corresponding reduction to the

quarterly instalments during 2020-21.• The first quarterly instalment is expected to be paid to councils in mid-August

2020, with subsequent instalments in November 2020, February 2021 andMay 2021.

• All councils will be advised by letter of individual councils’ estimatedentitlements for 2020-21 FAGs.

Key points • The grants are paid under the provisions of the Local Government (Financial

Assistance) Act 1995 (Cwlth).

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• Updates about the transition and general information are available on the Office of Local Government Website: https://www.olg.nsw.gov.au/commissions-and-tribunals/grants-commission

• Please contact Helen Pearce, Executive Officer, if you require any further information.

Helen Pearce Executive Officer Grants Commission

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https://www.olg.nsw.gov.au/commissions-and-tribunals/grants-commission

Ref No: BH-0408

11 June 2020

Mayor Phillip O’Connor PO Box 125 57 Bathurst Street Brewarrina 2839 Via Email: [email protected] Dear Mayor,

Request for information on mobile coverage and connectivity Unreliable mobile coverage and poor connectivity is a common theme that I hear across Barwon from individuals, organisations, businesses and emergency services. Many of these groups have shared stories relating to crisis situations where they have not been able to rely on the telecommunications network in place to seek help. If we are to prosper in our rural and regional economies, a fast and reliable telecommunications network is vital. I am contacting you to seek local information about regions or places in your local government area that require a more reliable connectivity. This could include unreliable mobile coverage, little to no coverage or known mobile black spots. This may also include issues with upgraded towers failing, or maintenance requests not being attended to in a timely manner. My office has been advocating for upgrades for a number of locations that have been raised with us, however we would like a more exhaustive list of locations that require attention in your local government area. If you have locations that require attention could you please email them to [email protected] by the end of July, attention to Grace. If you have questions, please contact Grace in my Broken Hill Office on (08) 8087 3315. I look forward to catching up with you when I am next in Brewarrina, I’ll be in touch to let you know the dates I will be in town.

Yours Sincerely,

Roy Butler MP Member for Barwon

CC; General Manager

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