1.Free Google ToolsGmail | Contacts | Calendar | Alerts | Drive Stefanie Hahn | www.StefanieHahn.net | September 2012

2. Free Google ToolsObjectiveMy goal with this course is to show you how youcan use 5 of the free tools from Google in yourreal estate business every day.Each tool has been selected because it can beuseful to you and your business. I dont expectyou to jump in and use each one, but I would liketo show you the possibilities. Stefanie Hahn | www.StefanieHahn.net | September 2012 3. Look for the Gear!To access the settings now in almost any Googleservice, locate and click on the GEAR usually tothe top-right of your browser screen! Stefanie Hahn | www.StefanieHahn.net | September 2012 4. GMAILmail.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 5. Why Gmail?Why I heart Gmail:Labels the new webs version of a folderFilters make sorting your inbox easyConversation View ahhh togethernessMultiple Signatures for multiple acctsContacts manage with easeLABS super cool and handy Stefanie Hahn | www.StefanieHahn.net | September 2012 6. Gmail - LabelsLabels are just the first step to creating InboxZen with Gmail. Try filters, stars, priority inbox,the bulk folder and archiving too! Stefanie Hahn | www.StefanieHahn.net | September 2012 7. Gmail LabelsLabels are the new websversion of a folder. Notevery email fits perfectlyinto one folder. Now, youcan label emails to fit howyou work.Additionally, you can setup filters to automaticallylabel your email. Stefanie Hahn | www.StefanieHahn.net | September 2012 8. Gmail - LabelsCreate, nest and color yourlabels! Stefanie Hahn | www.StefanieHahn.net | September 2012 9. Gmail - LabelsMake Gmail your online Outlook! Anemail might not fit perfectly into onefolder. Label it with as many Googlelabels as you need! Emails can befiltered to have a label automaticallyapplied. Use the flags for importance. Stefanie Hahn | www.StefanieHahn.net | September 2012 10. Gmail - FiltersCreating email filters is agreat way to manage yourinbox. Click on the gear >Settings > Filters andCreate a new filter!Notice the smart filtersthat are automatically setup with my SmartLabels. Stefanie Hahn | www.StefanieHahn.net | September 2012 11. Gmail - Filters You can filter by: o From (any emails from thisperson or alias) o To (great for people withmultiple accounts s.hahn getsa CBH label, yahoo another) o Subject o Has the words (YPN, addresses) o Doesnt have (yep) Click Search (to see what you get) Click Create filter with this search Stefanie Hahn | www.StefanieHahn.net | September 2012 12. Gmail - Filters Once you decide WHAT to filter, you have to tell Gmail what to do with it that happens here. Select the options you want I use Apply the label often. You can create the label on the fly too (here) in case you didnt think of that in advance. Click Create filter AND decide if you want to apply the filter to any other messages that fit the criteria (old messages). Stefanie Hahn | www.StefanieHahn.net | September 2012 13. Gmail - ConversationViewConversation Viewkeeps an email stringtogether even whenothers are added ortaken off of the string.You can turn this onor off under the GEAR> Settings > General >Conversation View Stefanie Hahn | www.StefanieHahn.net | September 2012 14. Gmail - MultipleSignatures that forward into my GmailI have 5 different accountsinbox. I respond out as if I were answering from eachdifferent account.So if you sent me an email atstefanie@stefaniehahn.com my return email to youwould have that same address, even though I amanswering you from within my Gmail inbox.Additionally, I can have signatures for ALL of mydifferent email addresses! Stefanie Hahn | www.StefanieHahn.net | September 2012 15. Gmail - MultipleSignatures Stefanie Hahn | www.StefanieHahn.net | September 2012 16. Gmail Photos inSignaturein your email signature My thoughts on photosConsider that many people are reading your email ontheir mobile device.Be aware that many email services (Gmail included)block photos in your email by default the user canallow photos in a setting change.Formatting is a challenge every service, every device,every user might see your email differently than youintended (sizes, position, etc.) Stefanie Hahn | www.StefanieHahn.net | September 2012 17. CONTACTSmail.google.com > Contacts Stefanie Hahn | www.StefanieHahn.net | September 2012 18. Gmail - Contacts Gmail is NOT a contact management system. However, they have some great tools for working with your contacts! Take the time to set up Groups they come in handy across other Google tools that you use. Stefanie Hahn | www.StefanieHahn.net | September 2012 19. Gmail - ContactsTo create a group Click on Contacts and then New Group in the left nav Stefanie Hahn | www.StefanieHahn.net | September 2012 20. Gmail - ContactsTo view a group, click on My Contactsand then the group name. From here,you can add to the group! Click Morefor additional options Stefanie Hahn | www.StefanieHahn.net | September 2012 21. Gmail - ContactsWhen I pull up a contactrecord, I can see thegroups that I have thatperson in, some basicinfo including customfields if I want them andrecent conversations.Photos will only comeup for contacts if you orthe contact adds thepic. Stefanie Hahn | www.StefanieHahn.net | September 2012 22. Gmail -ContactsWhen you click Add, you see thismenu, filled with tons of additionalfields that you can add to a contactrecord as you need them!Plus create your own custom field. Stefanie Hahn | www.StefanieHahn.net | September 2012 23. Gmail - LabsI heart GMail labs. Tons of fun and helpful tweaksto help you achieve Inbox Zen. Go to the gear >click Settings > Labs* Stefanie Hahn | www.StefanieHahn.net | September 2012 24. Gmail - LabsGMail Labs I Use: Authentication Icon Refresh POP Accounts Canned Responses Send and Archive Text Styling Signature Tweaks Filter Import/Export Smart Labels Insert Images Undo Send Mark As Read Nested Labels Preview Pane Stefanie Hahn | www.StefanieHahn.net | September 2012 25. Why Gmail?Find it: mail.google.comGmail can function as your all-in-one emailinbox. Import your different email accounts &respond out from each individual address. Labels the new webs version of a folder Filters make sorting your inbox easy Conversation View ahhh togetherness Multiple Signatures for multiple accts Contacts manage with ease LABS fun and handy Stefanie Hahn | www.StefanieHahn.net | September 2012 26. GOOGLECALENDARcalendar.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 27. Google CalendarSo handy, you will wonder how you everlived without it.1. Share your schedule2. Access everywhere3. Handy reminders in many formats4. Send invites & track RSVPs5. Sync with desktop apps6. Offline component7. Create to-do lists that tie in Stefanie Hahn | www.StefanieHahn.net | September 2012 28. Google CalendarLoad your own calendar up with events and tasks, add aanother calendar for your significant other, kids, office,groups, whatever! Layer the calendars for the wholepicture or just view certain ones. Add a task with to-doitems, color-code everything & share away! Stefanie Hahn | www.StefanieHahn.net | September 2012 29. Google CalendarThe GENERAL tab has basic layout/feel settings.The CALENDARS tab will allow you to add calendars (to youraccount) and hook up with public and friend calendars.Use the MOBILE tab to set-up text alert # and mobilesettings.Check out the LABS tab for fun and helpful calendar extras. Stefanie Hahn | www.StefanieHahn.net | September 2012 30. Google Calendar Create New click to add a new calendar item See Month view month, skip back or ahead Your Calendars click to turn calendars on/off Other Calendars view shared & public too Stefanie Hahn | www.StefanieHahn.net | September 2012 31. Calendar Create New1Click on CALENDARS tomanage your calendars, clickCreate New Calendar to createanother calendar on your2 account.Create calendars for yourwork, family and groups offone Gmail account. Stefanie Hahn | www.StefanieHahn.net | September 2012 32. Google Calendar -SharingSharing calendars is easy peasy! Click Sharing on a specific calendarand then add the person you want to share with by email address.Decide on Permission Settings and click Add Person (you can alwaysremove someone). Click Save! 12 3 Stefanie Hahn | www.StefanieHahn.net | September 2012 33. Calendar Reminders &Invites You can set up multiple reminders for one event via email, SMS or pop-up for minutes, hours, days and weeks.Add Guests to events by typing in theiremail address and clicking Add. Guestswill appear in a list below the Add box.You can email guests, suggest timesand set permissions for guests here. Stefanie Hahn | www.StefanieHahn.net | September 2012 34. Google Calendar Task ListIf you are showing your Task List (listedunder calendars) the Task List appears onthe right-side of your calendar. Stefanie Hahn | www.StefanieHahn.net | September 2012 35. Google Calendar -TasksTasksWhen you check items off they arealso checked off on your calendar. Stefanie Hahn | www.StefanieHahn.net | September 2012 36. Google CalendarClicking on Actions will give you a littlemenu that pops up with all sorts of items. Click + to add a task Click to delete Click on to switch between your task lists Stefanie Hahn | www.StefanieHahn.net | September 2012 37. Google CalendarGoogle Calendar is a great way for a busy real estateagent to manage work and everything else going on ...Find it: calendar.google.comLayer multiple calendars (color-coded)Get your daily agenda via email every morningGet event reminders via textEasily invite/add people to eventsAllow others to schedule meetings with youGet stuff done (with to-do lists) Stefanie Hahn | www.StefanieHahn.net | September 2012 38. Google ALERTSalerts.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 39. Why Google Alerts?Google Alerts will alert you whenever yoursearch term is posted on the internet. Stefanie Hahn | www.StefanieHahn.net | September 2012 40. Google AlertsWhen was the last time you googled yourself?Googling yourself is an important step inmanaging your online reputation these days. Stefanie Hahn | www.StefanieHahn.net | September 2012 41. Google AlertsFind out wheneveryour search term isposted on the web an awesome wayto manage youronline presence.google.com/alerts Stefanie Hahn | www.StefanieHahn.net | September 2012 42. Google AlertsGet a preview of your results as you set the alert! Stefanie Hahn | www.StefanieHahn.net | September 2012 43. Google AlertsThis is an example of the email from Googlewith your alert information. I can see wheremy name came up and click the link to viewthe post. Stefanie Hahn | www.StefanieHahn.net | September 2012 44. Google AlertsGoogle Alerts allow you to monitor the web forthe content that you care about Stefanie Hahn | www.StefanieHahn.net | September 2012 45. Google AlertsGoogle Alerts will alert you whenever yoursearch term is posted on the internet. Useful formanaging your online presence. Find it: alerts.google.comSearch term ideas: Your name Your name misspelled Your brand, company, competitors Listing address(es) Niches (green building, 55+, etc.) Stefanie Hahn | www.StefanieHahn.net | September 2012 46. Google DRIVEdrive.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 47. Google DriveReasons to consider Google Drive:-Share docs/folders in real-time-Live collaboration within shared docs-Edit between MS Office seamlessly-Google templates/themes-Drive folder right on your desktop Google Drive just works with real estate store essential formskeep your listingtrack leadspresentation in the cloudshare marketing plans less printing/more sharing with sellers Stefanie Hahn | www.StefanieHahn.net | September 2012 48. Google Docs :) Stefanie Hahn | www.StefanieHahn.net | September 2012 49. Google Docs DriveStop paying for Microsoft Office you dont need it! Stefanie Hahn | www.StefanieHahn.net | September 2012 50. Google Drive Basics Your Docs collections have now become your Drive files (yey!) Click on My Drive to see all of your folders. Click on To create a NEW folder on your Drive Stefanie Hahn | www.StefanieHahn.net | September 2012 51. Google Drive Sharedw/Me with me to access files that othersClick on Sharedhave shared with you. You will get an email with a linkanytime someone shares a drive file or folder with you. Stefanie Hahn | www.StefanieHahn.net | September 2012 52. Google Drive - Menu Create Menu >> Lets create a new document Stefanie Hahn | www.StefanieHahn.net | September 2012 53. Google Drive SharingOut Click on Create, click on DocumentClick on Share in your document to collaborateLIVE! Just add the person by email address andclick Done. Stefanie Hahn | www.StefanieHahn.net | September 2012 54. Drive LiveCollaborationGoogle Docs will tell you when the otherperson is viewing the document. You cancollaborate LIVE within the documentitself OR you can chat off to the side. Stefanie Hahn | www.StefanieHahn.net | September 2012 55. Google Drive Everywhere now Drive has alwaysGoogle Docs, been cloud storage, but Google has made the save and upload process much faster by allowing you to Download Google Drive which puts a folder on your desktop and will sync whatever you tell it to during initial set-up. Also, throw new items into Google Drive to make them available in the cloud. Stefanie Hahn | www.StefanieHahn.net | September 2012 56. Google Drive -Templates Love the Microsoft template gallery? Google has one too. Click on Create Click From Template Stefanie Hahn | www.StefanieHahn.net | September 2012 57. Google Drive Promo Stefanie Hahn | www.StefanieHahn.net | September 2012 58. Google DriveStop paying for Microsoft Office. You really dontneed it. Impress your consumers with your cloudproductivity and save time, printing costs andhassle with Google Drive.Find it: drive.google.com Share docs/folders in real-time Live collaboration within shared docs Edit between MS Office seamlessly Google templates/themes Drive folder right on your desktop Stefanie Hahn | www.StefanieHahn.net | September 2012 59. Google Mobile APPSm.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 60. Get Your Google To GoOn your phone, open a browser window and type: m.google.com Yes, even if you have an iPhone. Stefanie Hahn | www.StefanieHahn.net | September 2012 61. iPad Users Grab the free Google app from the App Store to have all of your Google favorites at your fingertips Stefanie Hahn | www.StefanieHahn.net | September 2012 62. Mobile UsersSign in forpersonal results get your history,applications, voicesearch and GoogleGoggles! Stefanie Hahn | www.StefanieHahn.net | September 2012 63. What are GoogleGoggles? Stefanie Hahn | www.StefanieHahn.net | September 2012 64. Google Goggles NOW Stefanie Hahn | www.StefanieHahn.net | September 2012 65. Google GogglesSOON Stefanie Hahn | www.StefanieHahn.net | September 2012 66. Google Mobile Many of us work across platforms. We have aPC and/or laptop, an iPad and an iPhone or Android. The mobile app from Google justworks so easily get your data, email, calendar, social and more right there on any device.Find it: m.google.com Stefanie Hahn | www.StefanieHahn.net | September 2012 67. Thank You!For slides and video fromtodays class, go to:http://www.stefaniehahn.net/google-tastic Stefanie A. Hahn stefanie@stefaniehahn.com Stefanie Hahn | www.StefanieHahn.net | September 2012