bp80 fixed assets v 10doc

8/18/2019 BP80 Fixed Assets v 10doc

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AIM

BP.080 - FUTURE PROCESS MODEL

Aditya Brila Retail Limited

Future Proce Fi!ed Aet

Version: Oracle Application 12.0.4

Author : Ram "a#e$

Creation Date : %& Se' %008

Last Updated : %(-Se'-%008

Document e! : ABRL-BP080-FA

Version : ).0

Appro"als:

#ame and Desi$nation %i$nature

S*aru' "$oal C$aud$ary+ Pro,ect Ma#aeri'ro

Saura/$ C$ara1art$y

Bala S.2

Co#3ide#tial 3or 4#ter#al ue o#ly


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Oracle )).5.)0.% 4m'leme#tatio# Pro,ect FA6BP08067LL

BP.080-Future Proce Model- Fi!ed Aet 5 May %008

Document Control

Chan$e ecord

Date Author Version Chan$e e!erence

e"ie&ers

#ame 'osition

S$ali#i Pal Lead Co#ulta#t+ i'ro 4#3otec$

Distri(ution

Cop)

#o.

#ame Location

)

7ote to older9

43 you recei1e a# electro#ic co'y o3 t$i docume#t a#d you 'ri#t t$i out+

you $ould *rite your #ame o# t$e 3ro#t co1er :3or docume#t co#trol'ur'oe;.

43 you recei1e a $ard co'y o3 t$i docume#t+ 'leae *rite your #ame o# t$e

3ro#t co1er :3or docume#t co#trol 'ur'oe;


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Oracle )).5.)0.% 4m'leme#tatio# Pro,ect FA6BP08067LL

BP.080-Future Proce Model- Fi!ed Aet 5 May %008

Co#te#t

Docume#t Co#trol........................................................................................ ii

4#troductio#................................................................................................. 4

A/out Com'a#y..................................................................................... 4

Docume#t Sco'e a#d Aum'tio#........................................................ 4

ABRL O Fi#a#ce................................................................................... 4

2ey 4ue i$li$ted >O/er1ed.........................................................5

2ey Bui#e Proce 4m'ro1eme#t....................................................... 5

Lee#d......................................................................................................... 6

Fi!ed Aet Proce.................................................................................... 8

E1e#t Catalo 3or Fi!ed Aet.................................................................... 9

Proce Decri'tio# 3or Fi!ed Aet........................................................ 10

Fi!ed Aet Future Proce Flo* i# A''licatio#........................................ 12

ABRL Future Bui#e Proce Flo*..................................................... 13

FA-P00)9 Pre'are Ma Additio#........................................................13

FA-P00%9 Pot Ma Additio#.............................................................. 15

FA-P00


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Oracle )%.0.5 4m'leme#tatio# Pro,ect FA6BP0806ABRL

BP.080-Future Proce Model- Fi!ed Aet 08 Se' %008

Introduction

A(out Compan)

A*L 'ro!ile

Aditya Biral Retail Limited /elo# to t$e USD %8 Billio# Cor'oratio# t$at i i# t$e leaue o3 3ortu#e 500.ABRL made it 3oray i#to retail maret i# %00& /y acuiri# Tri#et$ra+ a retail c$ai# o3 u'er maret i# out$4#dia a#d *it$ o1er )?0 Outlet. S'read acro t$e 3our out$er# tate o3 Tamil#adu+ 2ar#ataa+ A#d$raPrade$ a#d 2erala re'ecti1ely. 4# May %00? ABRL lau#c$ed it o*# Bra#d o3 retail tore More. MoreS'read it *i# i# Su'er Maret a#d y'er maret ra#i# 3rom a# area o3 )0000 S.Feet to ?5000S.3eet+ more. $a till date arou#d )00 Su'er Maret i# locatio# acro Pu#e+ ia+ Del$i+ Ba#alore i,aya*ada.

Document %cope and Assumptions

T$i docume#t i t$e reult o3 dicuio# *it$ ey 'ero##el 3rom Aditya Birla Retail Limited :ABRL;.T$i docume#t outli#e t$e 3uture 'roce model 'ro'oed 3or t$e Fi!ed Aet 3u#ctio# o3 ABRL. T$e co'e o3 t$e module i#clude Additio# + Mai#te#a#ce + De'reciatio# Calculatio#+ Retireme#t o3 aet a#d 4#teratio#*it$ "e#eral Leder.

T$i $i$ le1el 'roce model $a /ee# de1elo'ed /aed t$e dicuio# *it$ t$e ey uer o3 3rom t$eAccou#t De'artme#t o3 ABRL. T$e docume#t decri/e eac$ o3 t$e /ui#e 3u#ctio# ide#ti3ied *it$i# ABRL

duri# t$e dicuio# a#d t$e 'ro'oed /ui#e olutio# ui# t$e Fi!ed Aet module. 4t *ill alo ide#ti3yt$e i#di1idual 'rocee t$at it 'er3orm *it$i# /ui#e 3u#ctio# a#d e!'lai# t$e 'roce a#d limitatio# :i3

a#y; com'ared to curre#t 'ractice. Eac$ /ui#e 3u#ctio# co#tai# t$e 3ollo*i# ectio#9

• Decri'ti1e o1er1ie*

• Proce decri'tio#

T$e 'ro'oed olutio# ue t$e ta#dard Oracle A''licatio# Releae )%.0.5 *it$ 4#dia Localiatio# *$ic$ i a#i#terated Module o3 Su''ly C$ai#+ Oracle Fi#a#cial. Oracle Aet module 'ro1ide t$e /ai 3or creatio#+

traci# a#d mai#te#a#ce o3 3i!ed aet. T$oe /ui#e 3u#ctio# ide#ti3ied a #ot /ei# u33icie#tly catered3or /y t$e ta#dard ytem *ill /e addreed duri# detailed a#alyi i# P$ae - 44 o3 t$e im'leme#tatio#

cycle. e may 'ro'oe to c$a#e t$e /ui#e 'ractice or *ill 'ro'oe *orarou#d t$at ca# /e 3ul3illed ui#ta#dard Oracle a''licatio#. 4# t$e e1e#t o3 t$ee o'tio# are #ot a/le to meet ABRL reuireme#t+ *e may

loo at t$e 'oi/ility o3 cutomii# t$e 3u#ctio#ality a#d 3eature o3 t$e ta#dard module. T$i *ill /e a latreort a our i#te#tio# *ill /e to ee' t$e ytem a ta#dard a 'oi/le.

43 cutomiatio# i u#a1oida/le+ *e *ill try to mae t$e 'rocee e!ter#al to Oracle Aet module. Ouro/,ecti1e i to a1oid modi3icatio# to t$e core loic a#d 'rocedure o3 t$e Oracle Aet ytem.

U'o# acce'ta#ce o3 t$i docume#t+ *e *ill carry out t$e /ui#e ma''i# 3or t$e Aet ytem a#d a a'lit *ill /e 'roduced addrei# t$e /ui#e area t$at are #ot u''orted /y t$e ta#dard Oracle Aet

module. e *ill alo uet t$e *orarou#d :i3 a#y; i# t$e ame docume#t.

4t i im'orta#t t$at all ey uer a#d t$e 4T ey uer o t$rou$ t$i docume#t a#d ide#ti3y a#y area t$at *emay #ot $a1e addreed or are #ot to /e im'leme#ted due to o'eratio#al reao#. Suc$ item #eed to /eaddreed at t$i tae to e#ure moot$ de'loyme#t o3 t$e ytem.

A*L +O ,inance

T$e O Accou#t i# ABRL i re'o#i/le 3or mai#tai#i# t$e Fi#a#cial a#d Ma#aeme#t accou#t i# t$ecom'a#y.

T$e Fi!ed aet 'rocei# acti1itie o3 ABRL are curre#tly 'er3ormed ui# FAMS>7a1iio# ytem. 4# ABRLall Fi!ed Aet re'ort are 'er3ormed ma#ually ui# FAMS+ a# o33li#e Sytem

T$e Accou#t De'artme#t matc$e Su''lier 4#1oice *it$ Recei't a#d t$e# t$ey ma#ually record t$e item a3i!ed aet i# t$e Sytem.


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T$e o/,ecti1e o3 t$i docume#t i to recomme#d t$e i$ le1el Proce model 3or t$e Fi!ed Aet 3u#ctio# i#ABRL. Future 'roce model *ill /e ued a t$e /ai 3or t$e Oracle Product ma''i#.

ABRL Pro'oe to mai#tai# a i#le Cor'orate Boo t$at *ill /e aociated *it$ O Leder.

-e) Issues +i$hli$hted O(ser"ed). 4#teratio# i t$e ey iue a ma#y 'rocee are 'er3ormed ma#ually :i.e. #o

i#teratio# *it$ ot$er module;.

). Matc$i# o3 PO>"R7 aai#t 4#1oice a#d Fi!ed Aet i 'er3ormed ma#ually.

%. 4# ABRL Fi!ed Aet c$edule i 're'ared ma#ually ui# MS-E!cel

S'read$eet.

cateory o3 aet.

&. 4# ABRL+ Store o'e#i# date i t$e cuto33 date 3or ca'italii# t$e aet 3or

t$at Locatio#

?. ABRL Ca'e! 'rocureme#t+ 4#1oici#+ 'ayme#t a#d ca'italiatio# 'roce ice#tralied

8. Tra#3er o3 Aet related 3i#a#cial i#3ormatio# #amely Aet cot a#d

de'reciatio# e!'e#e to t$e Co#cer#ed State leder i #ot 'oi/le a a i#leFA /oo ca# /e attac$ed to a i#le leder o#ly.

-e) *usiness 'rocess Impro"ement

Follo*i# are t$e ey area *$ere t$e 'roce im'ro1eme#t $a1e /ee# 'ro'oed9

). 4#teratio# o3 t$e Fi!ed Aet 'roce *it$ t$e Purc$ae Order+ Accou#tPaya/le+ "e#eral Leder 'rocee.

%. 4#1oice detail *ill /e tra#3erred electro#ically 3rom t$e Accou#t Paya/lemodule to t$e Fi!ed Aet module.


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Le$end

,uture *usiness Model

T$e Fi!ed Aet Module tae care o3 t$e Aet Ma#aeme#t a#d Re'orti# reuireme#t o3 t$e e#tiree#ter'rie. T$e module allo* uer to create aet eit$er ma#ually or t$rou$ Ma Additio#+ 'er3orm Aettra#3er+ Ad,utme#t+ Retireme#t a#d De'reciatio#.

ABRL Pro'oe to 3ollo* a ce#trally Ma#aed Aet Ma#aeme#t Sytem. Reuiitio# 3or aet Purc$ae are'ro'oed to /e raied /y t$e Pro,ect team a#d u/eue#t 'roce o3 raii# POG a#d Mai# Payme#t 3ort$e 'rocureme#t /ei# $a#dled 3rom O. T$e Pro'oed Proce i# ABRL i diarammatically Pree#ted i# t$e

3ollo*i# Proce Flo* Diaram.


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T$e Aet Reiter i re3erred to a a# Aet Boo i.e. Cor'orate Boo i# t$e Oracle Aet.

T$e ,our#al o3 all t$e 3i#a#cial tra#actio# o3 a# Aet Boo i do#e i# t$e "L. e#ce e1ery aet /oo $ould/e aociated *it$ a "L.

Fi!ed Aet $a t$ree 3le! 3ield t$at ait i# codi3icatio# a#d clai3icatio# o3 aet.

Asset Cate$or) ,le/ !ield

ABRL Pla# to $a1e it Aet cateoried i# to Ma,or a#d Mi#or Cateorie. For t$i Pur'oe Aet CateoryFle! 3ield *ould /e co#3iured to meet t$e reuireme#t o3 ABRL 3or rou'i# t$eir aet /aed o#De'reciatio# Met$od+ Rate etc.

he Asset Location ,le/ !ield

T$i tructure i to /e ued 3or recordi# aet locatio# a#d ue t$i a t$e /ai o3 recordi# '$yical aettra#3er. 4t ca# u''ort u' to e1e# eme#t. T$i i a ma#datory 3le! 3ield.

ABRL Pro'oe to trac it aet /aed o# t$e Aet Locatio# a#d 3or t$e 'ur'oe t$e Fle!3ield *ould /e

co#3iured accordi#ly to cater to t$eir reuireme#t.

he Asset -e) ,le/ !ield

ABRL ca# rou' aet a 'er it o*# reuireme#t a'art 3rom t$e rou'i# to /e do#e ui# t$e AetCateory Fle! 3ield. T$e Aet ey Fle! 3ield ca# /e ued 3or t$i. T$i tructure i to /e ued 3or recordi# uer

reuired rou'i#. T$i 3le! 3ield ca# u''ort u' to te# eme#t. T$i 3le! 3ield i o'tio#al.

Depreciation Calendar

De'reciatio# cale#dar i t$e cale#dar+ *$ic$ t$e e#tire 3i!ed aet ue 3or t$e 'ur'oe o3 calculati#de'reciatio# a#d u/eue#t accou#ti# i# t$e "e#eral Leder module. 4t i a e#eral 'ractice to mai#tai# t$e

ame cale#dar 3or /ot$ t$e "L a#d t$e FA.

Depreciation Methods

Oracle Aet u''ort almot a#y de'reciatio# met$od. T$e de'reciatio# met$od t$at ca# /e ued are Flatrate+ Ta/le /aed+ Calculated+ Productio# /aed a#d Formula de'reciatio#.

Di33ere#t de'reciatio# met$od ca# /e ued 3or di33ere#t cateorie /aed o# ABRL reuireme#t.

'rorate Con"entionetirement Con"ention.

ABRL reuire a Prorate co#1e#tio# o a to e#a/le it to $a1e t$e aet de'reciated a o# t$e date aet'laced i# er1ice reardle o3 t$e date De'reciatio# i ru# 3or t$e aet.

Prorate Co#1e#tio# i ued to ca'ture 'rorate date. Prorate date i t$e date *$ic$ o1er*rite t$e date 'laced

i# er1ice 3or de'reciatio# calculatio# duri# t$e 3irt year o3 t$e aetG li3e.

4# 'rorate co#1e#tio#+ *e 'eci3y *$at $ould /e t$e 'rorate date 3rom *$ic$ t$e ytem $ould calculatede'reciatio# 3or t$e 3irt year+ 3or a i1e# date 'laced i# er1ice. T$e ytem i# tur# ide#ti3ie t$e 'eriod to

*$ic$ t$e 'rorate date /elo# to a#d calculate de'reciatio# 3or t$at 'eriod.

'h)sical Veri!ication o! Assets

4# t$e Aet module+ P$yical 4#1e#tory i t$e 'roce o3 com'ari# t$e locatio# a#d #um/er o3 u#it o3 3i!edaet a 'er t$e i#3ormatio# mai#tai#ed /y Oracle aet *it$ t$e actual locatio# a#d #o. o3 u#it. 4t $el'to ide#ti3y t$e mii# aet. To ue P$yical 4#1e#tory 3eature+ it $ould /e e#a/led 3or eac$ Aet cateoryat t$e time o3 etu'.

rans!er o! Assets

Eac$ aet ca# /e ai#ed to a locatio# a#d > or to a# em'loyee. Aet ca# /e tra#3erred/et*ee# locatio# or 3rom o#e em'loyee to a#ot$er.

unnin$ Depreciation

De'reciatio# ca# /e ru# o#ly at t$e /oo le1el a#d 3or a 'eriod at a time. Ru##i# de'reciatio# 3or a 'eriod

automatically cloe t$e curre#t 'eriod a#d o'e# t$e #e!t 'eriod 3or tra#actio#. Fi!ed Aet ca# $a1e o#lyo#e 'eriod o'e# at a#y 'oi#t i# time.


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Oracle )%.0.5 4m'leme#tatio# Pro,ect FA6BP0806ABRLBP.080-Future Proce Model- Fi!ed Aet 08 Se' %008

"ent Catalo$ !or ,i/ed Assets

"ent

Id

#ame )pe Description ,reuenc)

FA-E0) Creatio# o3 Fi!ed Aet 4#ter#al Create 3i!ed aet i# t$e Aet module. A Reuired

FA-E0% Mai#tai# Fi!ed Aet 4#ter#al Mai#tai# 3i!ed aet i#3ormatio# i# t$e Aet module. T$i i#clude ad,uti# aet 1alue+retiri# aet+ tra#3erri# aet a#d mai#tai#i# C4P aet.

A Reuired

FA-E0< De'reciate Fi!ed Aet 4#ter#al Ru# de'reciatio# 'roce to calculate t$e de'reciatio# amou#t o3 all aet. Mo#t$ly

FA-E0= Period Cloe Proce 4#ter#al Period Cloe Proce a#d Create ,our#al e#trie relati# to 3i!ed aet e.. de'reciatio#

,our#al+ di'oal etc.

Mo#t$ly

FA-E05 De3i#e Boo Co#trol 4#ter#al Creatio# o3 Cor'orate Boo O#ce at t$e time o3etu'

FA-E0& De3i#i# Fle! F ie ld 4#ter#al Creat io# o3 Aet F le! 3 ie ld O#ce at t$e t ime o3etu'


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'rocess Descriptions !or ,i/ed Assets

"ent 'rocess itle Description o! 'rocess

FA-P00) FA-E0) Pre'are Ma Additio# 4#1oice are matc$ed aai#t Purc$ae Order+ "ood Recei't 7ote. T$e i#1oice detai l aret$e# tra#3erred 3rom Oracle Paya/le to Oracle Aet.

FA-P00% FA-E0) Pot Ma Additio# T$e tra#3erred i#1oice detail :ma additio#; are re1ie*ed i# Oracle Aet. Fi!ed Aet*ill /e created /aed o# t$e i#1oice detail tra#3erred 3rom Oracle Paya/le.

FA-P00< FA-E0) Ma#ual Additio# T$ere may /e a reuireme#t 3or ome aet to /e created directly i# t$e Oracle Aet

module :i.e. #ot 1ia t$e tra#3er o3 i#1oice 3rom t$e Oracle Paya/le module;. For uc$cae+ t$e aet are ma#ually created a Fi!ed Aet.

FA-P00= FA-E0) E#ter C4P Aet Co#tructio# 4# Prore :C4P; aet $a1e ero cot. T$ey are #ot traced a Fi!ed Aet u#til co#tructio# i com'leted a#d t$ey are 'laced i# er1ice. C4P aet ca# /e created i#

t$e ytem eit$er 3rom Ma Additio# li#e 3rom Oracle Paya/le or Ma#ual e#try i# OracleAet.

FA-P005 FA-E0% Mai#tai# Aet E!iti# Aet are mai#tai#ed i# t$e Aet ytem i# t$i 'roce. T$e mai#te#a#ce'er3ormed i#clude ad,utme#t to aet i#3ormatio#+ ad,utme#t to de'reciatio#+ad,utme#t to 3i#a#cial i#3ormatio#+ aet retireme#t+ tra#3er o3 aet to di33ere#t locatio#a#d ca'italii# C4P aet.

FA-P00& FA-E0% Per3orm Aet Ad,utme#t -Fi#a#cial 4#3ormatio#

T$i 'roce decri/e ad,utme#t to 3i#a#cial i#3ormatio# o3 aet.

FA-P00? FA-E0% Aet Retireme#t A# aet t$at i #o lo#er i# er1ice *ill /e retired. For e!am'le aet t$at are lot+damaed /eyo#d re'air+ old or retur#ed *ill /e retired /y t$i 'roce.

FA-P008 FA-E0% Aet Tra#3er T$i 'roce decri/e t$e tra#3er o3 e!iti# aet /et*ee# em'loyee+ de'reciatio#e!'e#e accou#t a#d locatio#.

FA-P00( FA-E0% Ma#ae C4P Aet A3ter C4P aet are 3irt ca'tured i# Oracle Aet+ t$ey are /u ilt u' o1er a 'eriod o 3 time.T$i 'roce decri/e t$e mai#te#a#ce o3 C4P aet. T$i i#clude addi#+ deleti# or

c$a#i# i#1oice li#e to t$e e!iti# C4P aet+ tra#3erri# i#1oice li#e /et*ee# e!iti#C4P aet+ ca'italii# C4P aet.

FA-P0)0 FA-E0< De'reciate Aet Ru# t$e de'reciatio# 'roce to calculate de'reciatio# amou#t 3or all aet *it$i# a /oo3or a 'eriod. A3ter t$e de'reciatio# 'roce i ru#+ Oracle Aet automatically cloe t$ecurre#t 'eriod a#d o'e# t$e #e!t 'eriod.

FA-P0)) FA-E0= Period Cloe Proce Period Cloe 'roce i# Oracle Fi!ed Aet

FA-P0)% FA-E05 Create Accou#ti# Oracle Aet create ,our#al e#trie 3or de'reciatio# e!'e#e+ aet cot a#d ot$eraccou#t. T$ee ,our#al e#trie are automatically created a#d tra#3erred to t$e Oracle"e#eral Leder module.


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,i/ed Assets ,uture 'rocess ,lo& in Application


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A*L ,uture *usiness 'rocess ,lo&

Reuiitio# are raied /y t$e Pro,ect Team mem/er to t$e O. U'o# t$e a''ro1al o3 t$e Reuiitio# t$e Purc$ae order i raied /y ABRL O+ i# Mum/ai.

4#1oice are e#erated u'o# matc$i# t$e ame to Recei't at t$e O. POG 3or ot$er Locatio# are 'ro'oed to /e 'roceed 3rom O o#ly. Fi!ed Aet FutureBui#e Proce Flo* e!'lai# t$e 'ro'oed Flo* i# ABRL.

,A3'001: 'repare Mass Additions

T$e ma additio# 'roce allo* 3or t$e additio# o3 #e* aet or cot ad,utme#t 3rom ot$er ytem to Oracle Aet automatically *it$out re-e#teri# t$edata. For e!am'le+ #e* aet ca# /e created 3rom i#1oice li#e /rou$t o1er to Oracle Aet 3rom Oracle Paya/le.

ABRL u''lierG i#1oice ca# /e matc$ed to t$e ood recei't electro#ically *it$i# t$e Oracle Paya/le module. T$ere i #o reuireme#t to 'er3orm t$e matc$i#

ui# '$yical co'ie o3 t$e Purc$ae Order or "ood Recei't 7ote+ A3ter t$e rele1a#t i#1oice $a1e /ee# a''ro1ed+ t$e Ma Additio# 'roce *ill /e ru# *$ic$*ill tra#3er i#1oice i#3ormatio# 3rom Oracle Paya/le to Oracle Aet. O#ce t$e i#1oice i#3ormatio# i tra#3erred to Oracle Aet+ 3urt$er 'rocei# o# t$e

aet i 'er3ormed.

T$e 'roce 3lo* diaram decri/e t$i 'roce.

ABRL Pro'oe to $a1e aet added i# /ul t$rou$ Ma Additio# a#d 'lit t$e ame i# to i#di1idual Aet at t$e time o3 ca'italii# t$e aet.


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14/37

Oracle )%.0.5 4m'leme#tatio# Pro,ect

FA6BP0806ABRL

BP.080-Future Proce Model- Fi!ed Aet

08 Se' %008

,A3'002: 'ost Mass Additions

O#ce t$e ma additio# li#e :i.e. i#1oice detail; $a1e /ee# tra#3erred 3rom Oracle

Paya/le to Oracle Aet+ t$ey ca# /e re1ie*ed 3rom *it$i# t$e module /e3ore 'oti#

t$em to Oracle Aet :i.e. /e3ore creati# aet;. T$e re1ie* i do#e to co#3irm $o*eac$ ma additio# li#e :i.e. i#1oice li#e; *ill /e 'roceed. Se1eral o'tio# are a1aila/le9

• Eac$ ma additio# li#e *ill /e created a a# aet.

• Eac$ ma additio# li#e *ill /e com/i#ed *it$ ot$er ma

additio# li#e to 3orm o#e aet :i.e. e1eral i#1oice li#e

*ill /e rou'ed toet$er to 3orm o#e aet;.

• O#e ma additio# li#e ca# /e 'lit to create e1eral

aet. T$i may occur *$e# e1eral 'urc$aed item arerecorded u#der o#e i#1oice li#e :e.. 5 ! PC; /ut eac$item $a to /e recorded a a# i#di1idual aet i# t$eytem.

•

Ma additio# li#e *$ic$ *ere created i# error :i.e. t$oe#ot mea#t to /e created a aet ca# /e deleted 3rom t$e

ytem.

Duri# t$i 'roce+ additio#al i#3ormatio# uc$ a ma additio# ource+ decri'ti1e+ a#dde'reciatio# i#3ormatio# ca# /e i#'utted i#to t$e Aet module.

O#ce t$e uer $a 1eri3ied t$at t$e ma additio# i ready to /ecome a# aet+ t$e uer

c$a#e t$e ma additio# ueue to POST. Pot Ma Additio# 3u#ctio# i t$e# ru# a#dt$i ma additio# li#e *ill /ecome a# aet.

T$e Ma Additio# 'ot 'roram de3ault de'reciatio# rule 3rom t$e aet cateory+/oo+ a#d date 'laced i# er1ice. T$e uer i3 #eceary ca# o1erride t$i i#3ormatio#ma#ually.

Asset Cate$ories

Oracle Aet ue t$e cateory Fle! Field to rou' your aet /y 3i#a#cial i#3ormatio#. By

ta#dardii# cateory #ame+ it i eaier to trac t$e aet. By de3aulti# 3i#a#cial a#dde'reciatio# i#3ormatio# 3rom t$e aet /oo a#d aet cateory+ t$e creatio# o3 aet

ca# /e 'eeded u' a le i#3ormatio# #eed to /e ma#ually e#tered duri# aet creatio#.Furt$er Aet Cateory Fle! 3ield determi#e t$e accou#t to *$ic$ de'reciatio# e!'e#e

*ill et e#erated.

Oracle Aet allo* $a1i# a ma!imum #um/er o3 ? Seme#t 3or Aet CateoryFle!3ield.

For ABRL t$e Cateory *ill /e created a

Ma,or CateoryMi#or Cateory H 4

Mi#or Cateory - 44

Asset -e)

ABRL $a a reuireme#t to trac aet /y ---- :i.e. aet 'urc$aed i# t$e 'articular3i#a#cial year;. 4# ABRL t$e Aet Cateory *ill $a1e o#ly o#e Seme#t a Aet 2ey T$i Fle! 3ield ca# /e ued to rou' aet *it$out im'acti# t$e 3i#a#cial re'ort areuired /y ABRL.

Asset Locations

ABRL *ill trac t$e locatio# o3 all aet. ABRL ill $a1e a Aet Locatio# Fle! 3ield

tructured o# t$e 'atter# o3 Locatio# Seme#t dei#ed i# t$e Accou#ti# Fle! 3ield a3ollo*.


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FA6BP0806ABRL


08 Se' %008

Locatio# Seme#t alue.

Asset #um(er

ABRL *ill 'ractice automatic #um/eri# o3 aet.

a$$in$

ABRL *ill ta it aet i.e. Ta la/el co#tai#i# t$e aet #um/er a#d ot$er #ecearyi#3ormatio# *ill /e attac$ed o#to t$e aet.T$ee Ta La/el *ill 3acilitate uer i# ide#ti3yi# aet duri# toc tai# e!ercie.Ta 7um/er $a to /e ma#ually e#tered /y t$e 'ero# *$o i creati# t$e aet.


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FA6BP0806ABRL


08 Se' %008

,A3'00: Manual Additions

T$ere are occaio# i# ABRL *$ere certai# aet are to /e created directly i# t$e Oracle

Aet module :i.e. #ot 1ia t$e tra#3er o3 i#1oice 3rom t$e Oracle Paya/le module;. For

uc$ cae+ t$e aet are ma#ually created a Fi!ed Aet.For e!am'le+ Fur#iture a#d Fitti# acuired to decorate t$e model $ome a#d commo#area o3 'ro'ertie $eld 3or ale are co#idered a mareti# a#d 'romotio# e!'e#diture.

Suc$ aet mut /e taed a#d mai#tai#ed u#der a e'arate reiter.

T$ere are 2 &a)s aet ca# /e added directly i#to t$e Oracle Aet module.

T$e uicet *ay i to ue t$e 5uic6 Additions 3u#ctio#. T$i 3u#ctio# allo* 3or t$eadditio# o3 a# aet /y acce'ti# de3ault i#3ormatio#. Detail e#tered i#to t$e ytemi#clude9

• Decri'tio# o3 t$e aet

• Aet Cateory

• Curre#t cot

• Date Placed i# Ser1ice• Em'loyee t$e aet i ai#ed to

• De'reciatio# E!'e#e Accou#t

• Locatio#

Ui# Iuic Additio#+ o#ly a limited #um/er o3 3ield are ca'tured 3or eac$ aet. Mot o3 t$e i#3ormatio# i alo de3aulted 3rom t$e 'arameter ai#ed to t$e Aet Boo a#d t$e

Aet Cateory. For e!am'le+ t$e de'reciatio# met$od are de3aulted 3rom t$e AetCateory.

T$e Detail Addition 3u#ctio# i ued to e#ter com'le! aet t$at t$e Iuic Additio#

'roce doe #ot $a#dle. T$i 3u#ctio# allo* more i#3ormatio# to /e ca'tured a/out t$eaet. De3ault i#3ormatio# ca# alo /e c$a#ed. T$e i#3ormatio# i#clude9

• Aet Decri'tio#

• Aet Cateory

• 7um/er o3 u#it mai# u' t$e aet

• Detail o3 aet u/-com'o#e#t

• Ma#u3acturer a#d Model

• Serial #um/er

• Pro'erty ty'e a#d cla :i.e. O*#ed>Leaed a#d 7e*>Ued;

• Purc$ai# i#3ormatio# :e.. Su''lier #ame+ PO #um/er+ 4#1oice

7um/er o3 Su''lier;• Curre#t cot+ Accumulated De'reciatio# etc

• Sal1ae 1alue

• Date 'laced i# er1ice

•

4#dicate *$et$er t$e aet *ill /e de'reciated :Oracle Aet ca#trac item t$at do #ot #eed to /e de'reciated e.. e!'e#editem;

• O1erride a#d c$a#e t$e de'reciatio# a#d 'rorate met$od *$ic$

*ere de3aulted 3rom t$e cateory.


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19/37


FA6BP0806ABRL


08 Se' %008

,A3'004: nter CI' Asset

ABRL *ill create a# aet *$ic$ i to /e co#tructed o1er a 'eriod o3 time t$rou$ C4P

Aet creatio# 3u#ctio#. A co#tructio#-i#-'roce :C4P; aet i a# aet co#tructed o1er

a 'eriod o3 time. C4P aet *ill /e mai#tai#ed i# t$e Oracle Aet module a#d ca# /etraced 3or material a#d la/or reource to /uild t$e aet. 4#itially+ t$e C4P aet i #ot i#ue+ it doe #ot de'reciate. $e# t$e C4P aet i com'lete :i.e. *$e# ca'italied; ABRL

*ill 'lace t$e aet i# er1ice a#d /ei# de'reciati# it.

C4P aet ca# /e created i# t$e Oracle Aet module i# % *ay i.e. ui# t$e maadditio# or ma#ual additio# 3u#ctio#. T$e % met$od o3 addi# t$e C4P aet are imilar

to t$e met$od 're1iouly decri/ed 3or t$e additio# o3 #ormal aet.

Oracle Aet ide#ti3ie i#1oice *it$ ditri/utio# to C4P Cleari# Accou#t i# OraclePaya/le+ a#d create ma additio# 3rom t$em. Jou ca# create #e* C4P aet 3rom your

ma additio# :i.e. i#1oice li#e;+ or add t$em to e!iti# aet.

ABRL Pro'oe to ca'italie all it C4P Aet a o# t$e date o# *$ic$ a tore io'e#ed i# a locatio#

Ca'italie Aet i# t$e Aet *or /e#c$ 3acilitate t$e ca'italiatio# o3 aet

/aed o# t$e clie#t #eed o# a aet to aet /ai.


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FA6BP0806ABRL


08 Se' %008

,A3'007: Asset Maintenance

ABRL ead O33ice+ Fi#a#ce de'artme#t *ill ce#trally $a#dle t$e Fi!ed Aet Procureme#t.

ABRL 'ro'oe to co#ti#ue t$e ame 'roce a 3ar a Aet mai#te#a#ce alo. 4t may

i#clude a#y o3 t$e 3ollo*i# acti1itie

• Re1aluatio# o3 aet

• Ad,utme#t to 'rior year de'reciatio#

• Ad,utme#t to t$e aetG 3i#a#cial i#3ormatio# :e.. aet

cot+ de'reciatio# met$od+ 'rorate co#1e#tio# etc;• Aet retireme#t

• Aet Tra#3er :to di33ere#t locatio#+ cot ce#ter etc;

• Ca'italie C4P aet t$at are com'letely co#tructed etc.

• C$a#e t$e Aet Cateory o3 Aet H For More

i#3ormatio# re3er to Ad,utme#t - Fi#a#cial a#d Ot$erAet 4#3ormatio#

T$e 'roce 3lo* i1e a# o1er1ie* o3 t$e 1ariou ty'e o3 mai#te#a#ce 'rocee. Eac$ty'e o3 'roce *ill /e ela/orated i# reater detail i# u/eue#t 3lo*.


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23/37


FA6BP0806ABRL


08 Se' %008

,A3'008: Ad9ustments 3 ,inancial and Other AssetIn!ormation

T$i 'roce decri/e c$a#e to t$e 3i#a#cial a#d ot$er aet i#3ormatio# o3 ABRL

Cor'orate Boo.

,inancial and Depreciation In!ormation

A3ter a# aet $a /ee# created i# t$e Oracle Aet module+ u'date ca# /e made to t$e3i#a#cial a#d de'reciatio# i#3ormatio# 3or a i#le aet or a rou' o3 aet.

Be3ore ru##i# de'reciatio# :i# t$e 'eriod i# *$ic$ you added t$e aet;+ a#y 3ield ca# /ec$a#ed.

o*e1er+ a3ter de'reciatio# $a /ee# ru#+ o#ly t$e 3ollo*i# 3i#a#cial a#d de'reciatio#i#3ormatio# ca# /e c$a#ed9

• Aet cot

• Sal1ae 1alue

• Prorate co#1e#tio#

• De'reciatio# met$od

• Li3e o3 t$e Aet i3 SLM

• Ca'acity a#d u#it o3 meaure

• Rate

43 t$e aet i 3ully reer1ed+ ad,utme#t ca# /e made to t$e ame 3ield a 3or a# aet

3or *$ic$ de'reciatio# $a /ee# ru#. 43 t$e aet i 3ully retired+ #o#e o3 t$e 3ield ca# /ec$a#ed.

T$e uer ca# c$ooe *$et$er to amortie or e!'e#e t$e ad,utme#t made a#d OracleAet 'ae t$e #eceary ,our#al e#trie 3or t$e ame. Furt$er t$ee ad,utme#t ca#/e ide#ti3ied a3ter t$e curre#t o'e# 'eriod i cloed.

Other Asset In!ormation

Ot$er aet i#3ormatio# t$at ca# /e c$a#ed i#clude9

• Aet Decri'tio#

• Aet Cateory

• Ta 7um/er

• Su/-com'o#e#t

• Pare#t aet

• 7um/er o3 u#it

• Ot$er Aet detail 'ertai#i# to ma#u3acturer+ *arra#ty+

model etc.

A a#d *$e# ABRL *ill c$a#e t$e Cateory o3 Aet+ t$e a''lica/le de'reciatio# rate 3ort$e cateory *ill automatically a''ly.


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25/37


FA6BP0806ABRL


08 Se' %008

,A3'00: Asset etirement

$e# a# aet i #o lo#er i# er1ice+ ABRL O Fi#a#ce de'artme#t *ill retire a# Aet i#

t$e Oracle Aet module.

Aet ca# /e 3ully or 'artially retired. Aet ca# /e retired /y u#it or /y cot. $e#aet are retired /y u#it Oracle Aet automatically calculate t$e 3ractio# o3 t$e cotretired. $e# aet are retired /y cot+ t$e u#it remai# u#c$a#ed a#d t$e cot retiredi 'read e1e#ly amo# all ai#me#t li#e.

Aet ca# /e elected i#di1idually 3or retireme#t. Alter#ati1ely+ t$e Ma Retireme#t

3u#ctio# ca# /e ued to retire a rou' o3 aet at a time. T$e uer ca# 'eci3y t$eelectio# criteria 3or t$e aet to /e ma retired. T$ee electio# criteria i#clude9

• Aet cateory

• Aet ey

• Locatio#

• Em'loyee

• Aet #um/er ra#e

• Date 'laced i# er1ice ra#e

For aet *it$ u/-com'o#e#t+ t$e uer ca# alo elect to automatically retire t$e u/-com'o#e#t alo# *it$ t$e 'are#t aet.

$e# 'er3ormi# a ma retireme#t+ Oracle Aet automatically ru# t$e MaRetireme#t Re'ort a#d t$e Ma Retireme#t E!ce'tio# Re'ort. T$e uer ca# re1ie* t$eere'ort+ 'er3orm a ma rei#tateme#t+ or ad,ut a# i#di1idual retireme#t tra#actio# i3 #eceary.

For i#di1idual retireme#t+ t$e detail o3 Proceed o3 Sale a#d Cot o3 Remo1al :o3 t$eaet; ca# /e e#tered i#to t$e ytem. $e# Ma Retireme#t i ued+ t$e total 'roceed

o3 ale a#d>or t$e total cot o3 remo1al amou#t *ill /e e#tered i#to t$e ytem. OracleAet t$e# 'rorate t$e total amou#t o1er t$e aet /ei# retired accordi# to eac$

aetK curre#t cot.

ABRL $a a reuireme#t to ca'ture t$e ca'ital ai# o# Di'oal o3 Aet.


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FA6BP0806ABRL


08 Se' %008

,A3'00;: Asset rans!er

Se1eral ty'e o3 tra#3er ca# occur to e!iti# aet i# ABRL uc$ a tra#3er to 1ariou

locatio# etc. Tra#3er ca# tae 'lace /et*ee# locatio#+ de'reciatio# e!'e#e accou#t or

em'loyee.A tra#3er 3orm i ued to tart t$e tra#3er 'roce. T$e reueter com'lete t$e tra#3er3orm a#d o/tai# t$e #eceary a''ro1al. T$e i#ed a''ro1al 3orm i u/mitted to t$eFi!ed Aet Ma#aer t$at 'rocee t$e reuet.

Tra#3er ca# /e 'er3ormed 3or i#di1idual aet or a rou' o3 aet. $ere ma

tra#3er are e!ecuted+ t$e Fi!ed Aet uer ca# ru# t$e Ma Tra#3er Pre1ie* re'ort to're1ie* t$e e!'ected e33ect o3 t$e Ma Tra#3er /e3ore it i actually e!ecuted. 43

#eceary+ t$e Fi!ed Aet uer ca# u'date t$e 'arameter a#d ru# t$e 're1ie* re'ortaai# /e3ore actually a33ecti# t$e tra#3er.


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FA6BP0806ABRL


08 Se' %008

,A3'00


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31/37


FA6BP0806ABRL


08 Se' %008

,A3'010: Depreciate Assets

ABRL O+ Fi#a#ce de'artme#t Pro'oe to mai#tai# t*o Boo+ Cor'orate /oo to calculatede'reciatio# a 'er Com'a#ie Act )(5&+ a#d to calculate de'reciatio# amou#t 3or all

aet *it$i# a /oo 3or a 'eriod a 'er 4#come Ta! Act. A Already #oted i# t$e earlier'art o3 t$e docume#t+ De'reciatio# Amou#t *ill re3lect t$e De'reciatio# 'olicy o3 ABRL#amely Flat rate /aed de'reciatio#.

At mo#t$ e#d+ t$e Fi!ed Aet uer *ill e#ure t$at all #eceary aet mai#te#a#cetra#actio# 3or t$at mo#t$ $a1e /ee# com'leted :i.e. aet ad,utme#t+ tra#3er+

retireme#t> di'oal+ ca'italiatio# o3 C4P aet etc;.

T$e uer *ill alo e#ure t$at all #e* aet creatio# /y ma additio# or ma#ualadditio# $a1e /ee# com'leted.

43 #eceary+ ru# t$e De'reciatio# Pro,ectio# re'ort to re1ie* 'ro,ected de'reciatio#

e!'e#e 3or aet i# eac$ /oo.

$e# t$e re1ie* i com'leted a#d all data i correct+ ru# t$e De'reciatio# 3u#ctio# to'roce all aet i# a /oo 3or a 'eriod.

4t i im'orta#t to #ote t$at Oracle Aet automatically cloe t$e curre#t 'eriod a#d o'e#

t$e #e!t 3or t$e /oo a3ter calculati# de'reciatio#. O#ce de'reciatio# i ru#+ a#d t$ecurre#t 'eriod i cloed+ all 3urt$er c$a#e or ad,utme#t to t$e aet *ill a33ect t$e

"e#eral Leder i# t$e #e!t 'eriod. 4t i #ot 'oi/le to reo'e# a# accou#ti# 'eriod i# t$eFi!ed Aet module.

T$e Prorate date /ai *ould /e Daily 3or all t$e aet cateorie. Retireme#t Co#1e#tio#*ill /e t$e ame a 'rorate co#1e#tio#. e#ce de'reciatio# *ould /e calculated 3rom t$edate t$e aet i 'ut i# to er1ice.

Ru# De'reciatio# 3or t$e 'eriod. De'reciatio# ca# /e ru# a#y #um/er o3 time. o*e1er #oacti1itie ca# /e do#e i# Fi!ed Aet 3or t$e 'eriod o#ce de'reciatio# i ru# a#d 'eriod icloed. 7a1iatio# i

he ,ollo&in$ Accountin$ entries are $enerated in ,A !or Depreciation

Accountin$ "ent Account +ead De(it Credit

De'reciatio# De'reciatio# A>C )0

To Accumulated De'reciatio# A>C )0

For 4#come Ta! 'ur'oe+ De'reciatio# o# aet i calculated o# t$e ritte# do*# alue 3ort$e Bloc o3 Aet. )00 o3 de'reciatio# i calculated i3 t$e aet i 'urc$aed /et*ee#

)t A'ril a#d


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08 Se' %008

,A3'011: 'eriod Close 'rocessABRL Pla# to 3ollo* a Period cloe Proce 3or it 3i!ed aet o# a mo#t$ly /ai

O#ce all t$e acti1itie o3 aet are co#3irmed 3or t$e Accou#ti# 'eriod a#d de'reciatio#

amou#t $a /ee# re1ie*ed a#d 3ou#d correct t$e# t$at 'eriod ca# /e cloed a#daccou#ti# e#trie ca# /e tra#3erred i#to t$e e#eral leder. Accou#ti# 'eriod ca# /e

cloed /y clici# t$e Cloe Period Bo! i# De'reciatio# 3orm.

Pleae #ote t$at you ca##ot o'e# t$e #e!t 'eriod *it$out cloi# t$e curre#t 'eriod

7a1iatio#9 Oracle Fi!ed Aet De'reciatio# Ru# De'reciatio#

Ru# t$e Create Accou#ti# 'roram to e#erate t$e ,our#al e#trie a#d 3or tra#3erri#t$e ame to "e#eral Leder. Pleae re3er to t$e Cloe Accou#ti# Period Proce Flo*Diaram

ABRL Pro'oe to Ue A'ril to Marc$ a t$eir Fical Jear.


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FA6BP0806ABRL


08 Se' %008

Close Accountin$ 'eriod


34/37


FA6BP0806ABRL


08 Se' %008

-e) eportin$ euirements o! A*L

• Asset Listin$ () 'eriod9 To trac aet 3or a 'eci3ied 'eriod 3or i#ter#al

ma#aeme#t 'ur'oe.

• Assets e$ister eport9 To et a #a'$ot o3 a#y aet.

• Asset () Cate$or) eport: To 3i#d a#d re1ie* t$e e#tire aet i# a# aet

cateory.

• /pensed 'ropert) eport: To 3i#d all e!'e#ed aet

• ,ull) eser"ed Assets eport: TO 3i#d t$e aet t$at /ecame 3ully

de'reciated i# a ra#e o3 accou#ti# 'eriod

• Asset Addition eport: To 3i#d t$e detail o3 aet added i# t$at 'eriod

• Asset %chedule VI i# accorda#ce *it$ Com'a#ie Act+ )(5&

• Asset etirement eport9 To Fi#d t$e retired aet 3or t$at 'eriod

• Asset rans!er eport9 To 3i#d t$e lit o3 aet tra#3erred 3rom o#e

locatio#+ Em'loyee to a#ot$er.


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FA6BP0806ABRL


08 Se' %008

,A3'012: Create Accountin$

A3ter t$e de'reciatio# ru# i com'leted+ ABRL Fi#a#ce de'artme#t #eed to create ,our#al

e#trie to re3lect t$e de'reciatio# e!'e#e+ aet cot+ tra#3er a#d ot$er accou#t. $e#

t$e Create Accou#ti# Co#curre#t Proram i ru#+ t$e Oracle Aet module *illautomatically create tra#actio# ,our#al e#trie a#d t$e# tra#3er t$em to t$e Oracle"e#eral Leder.

Oracle Aet Facilitate O#li#e Creatio# o3 Accou#ti# 3or FA Tra#actio# *it$out t$e'eriod /ei# cloed.


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08 Se' %008

Open and Closed Issues

Open Issues

ID Issue esolution esponsi(ilit) ar$et

Date

Impact Date

Closed Issues

ID Issue esolution esponsi(ilit) ar$et

Date

Impact Date

bp80 fixed assets v 10doc

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