What is a deputy?The Deputy System is primarily intended to help the Executive Board (EB) in leading and managing BOx. Specifically, its goals are:

To entrust the deputies with duties and responsibilities to oversee specific projects and services of the organization

To provide assistance to the Department Heads of the EB

To educate the deputies on common practices and standard protocols followed by members of the EB

Serve as Co-Head of the Externals Team

Help the EVP in managing the current partner (BMAP) which include participating in their GAs and other related events

Help the EVP in contacting possible partners, drafting the MOA and meeting up with them

Externals Head

BIOLOGY MAJORSALLIANCE OF THE

PHILIPPINES (BMAP)

© PY Luna and Publications’ Committee Members

Department of Academics

Deputy for Academic CompetitionsResponsible for organizing activities that promote academic excellence and for managing Talino at Tagumpay ng BOx (TaTaBOx), the official academic competition team of the organizationServes as manager of TaTaBOx and is responsible for (1) recruiting members, (2) screening members for contests, (3) organizing review sessions, and (4) preparing participating members for specific contests Coordinates with the Department of Biology and other academic institutions for competitions inside and outside of the schoolAssists the Department of Academics Head in overseeing the Ateneo Biology Cup and BiOlympiad, and assists the programs committees of said projects in crafting questions

Deputy for Academic Competitions

© Radel Dagdag

Deputy for Academic Services

Deputy for Researchand Publications

Responsible for providing academic assistance to members of the organization through book-lending, tutoring sessions, and recognizing academic achievement within the organization.Serves as Project Head for BOx Library 1.0 in the first semester and BOx Library 2.0 in the second semesterServes as Project Head for BOx Academy Assists the Department of Academics Head with the BOx Academic Awards by compiling a list of the awardees for the semester, and by scouting sponsors.

Responsible for promoting academic excellence through seminars, workshops, and publication of scholarly works Assists the Department of Academics Head in the planning and execution of the seminar series by (1) reserving venues, (2) inviting speakers, (3) creating the program flow, and (4) managing the program on the event itselfServes as the head of research for BioGraphy in coordination Department of Documentation and Publication and the Deputy for Advocacy Oversees the editorial boards responsible for the publication of HELIX, Compendium of the Ateneo Flora, and other research-based publications

Deputy for Internal Communications

Deputy for External Communications

Deputy for Advocacy

In-charge of communicating with individuals, organizations and institutions inside the Ateneo-LS community for possible collaborations for projects under the Department of Biodiversity and Social Concerns Responsible for contacting and setting meetings with the partner organizations, and helping in drafting Memoranda of Agreement (MOAs)Responsible for creating a database of partner organizations within Ateneo-LS.

In-charge of communicating with individuals, organizations and institutions outside the Ateneo-LS community for possible collaborations for projects under the Department of Biodiversity and Social ConcernsResponsible for contacting and setting meetings with the partner organizations, and helping in drafting Memoranda of Agreement (MOAs)Responsible for creating a database of partner organizations outside Ateneo-LS

Serve as the co-head of the research team for BioGraphy, the biology infographics, in partnership with the Department of Documentations and PublicationsCoordinate with the Programs Head of BSoC projects in contacting speakers for possible seminarsAssist the Programs Head in creating and monitoring the exhibits geared towards Philippine biodiversity, conservation, and animal welfareResponsible for creating a database of invited speakers; andResponsible for initiating advocacy campaigns such as online petitions and signature campaignsHandle seminars that promote critical thinking as a way of forming well rounded insight and practical solutions on these pressing issues

Department of Biodiversity and Social Concerns

© Aga Olympia

Department of Formations

© Aga Olympia

Deputy for Events

Deputy for Athletics

Deputy for Performing Arts

Assist the Department of Formations Head in overseeing the project head and core team during planning and execution of the projectAttend core team meetings to ensure that they are being conducted efficientlyAssist the Department of Formations Head in assess and approving all important documents and to ensure that all important documents are complete and submitted punctually to offices such as, but not limited to, the Office of Student Activities (OSA), the Office of Administrative Services (OAS), and Loyola Schools Health Services (LSHS).

Ensure that all registration requirements for all the teams will be met. Compile the attendance of all players for practices and the attendance of attendees during games by the end of the semesterEnsure that the athletics teams are constantly up to date with the schedules of practice and games. And must initiate practices for the teams at least once every 2 weeksWork in cooperation with the team captains during auditions, practices and competitions. He/she must ensure that all concerns brought up by the team are relayed to the Department of Formations Had and must assist in responding to these concerns.

Ensure that all registration requirements for all the team will be metAssist the Department of Formations in assessing and approving the Performing Arts Request Form (PerForm) and compiling them alongside other important documents by the end of the semesterAssist the Department of Formations Head in observing practices. Work in cooperation with the team captains during auditions, practices and competitionsEnsure that all concerns brought up by the team are relayed to the Department of Formations Had and must assist in responding to these concerns

© Reyo Villanueva

Deputy for DocumentationAssist the Promotion Heads of core teams of BOx eventsAssist the Department of Documentation and Publications Head in updating of the organization boards located in SEC-A, EDSA walk and MVP org roomCoordinate with the Deputy for Advocacy and Deputy for Research and Publication on monthly infographics and handling the ProFos and CreFos of theseAssist in assigning creatives forms to members of the documentation and publication pool

Deputy for Documentation

Department of Documentation

and Publications

Deputy for Promotions and PublicationsAssist the Department of Documentation and Publications Head in maintaining and updating of the online pages of BOxAssist the Department of Documentation and Publications Head in coordinating with the Documentation and Publications Committee Heads of core teams of BOx eventsAssist in ensuring the presence of documentation pool members during BOx events

Assist in collecting materials related to the department such as but not limited to ProFos, CreFos, event photos and videos, tarpaulins, posters, documents approved by offices around campus.

Deputy for PartnershipsAssist the Department of Marketing Head in the planning and designing of sponsorship packages for the school yearAssist the Department of Marketing Head in communicating with sponsors through the distribution of sponsorship letters, sponsorship packages and Memoranda of Agreement (MOAs) approved by OSA to the commercial partnersAssist the Department of Marketing Head in updating BOx’s database of sponsorsAssist the Department of Marketing Head in scouting for ID sponsors and interested commercial partners for BOx events

Deputy for Event SponsorshipsAssist the Department of Marketing Head and the Marketing Heads of projects in the planning and designing of sponsorship packages for projects;Assist the Department of Marketing Head and the Marketing Heads of projects in communicating with sponsors through the distribution of sponsorship letters, sponsorship packages and Memoranda of Agreement (MOAs) approved by OSA to the commercial partners;Assist the Department of Marketing Head and the Marketing Heads of projects in sending documentations of the sponsors’ exposure in all the events; andServe as the co-head of the marketing team and as such is in charge of delegating tasks and responsibilities.

Department of Marketing

Department of Training and Development

Department of Training and Development

Deputy for Development

Assist Training and Development Head in securing speakers and venues and in synthesizing ideas for leadership seminars

Co-head the TD Team with the TD Head

Manage the Seminar Workshops and Discernment Talk within the Apprenticeship Program