box. box enterprise box @ku leuven –what? –why? –how? box essentials webapp –finding what...
TRANSCRIPT
Box
Box Enterprise
• Box @KU Leuven– What?– Why?– How?
• Box Essentials Webapp– Finding what you need– Adding content– Creating content (Box Edit)– Versioning
Box Enterprise
– Sharing• Shared links• Collaborators• Comments and Tasks• Box Notes
– Advanced Sharing• Upload widgets• Embed• Bookmarks
Box Enterprise
• Box Sync
• Box for Office
• Box Mobile
Box @KU Leuven: what?
My devices
Box @KU Leuven: why?
• Alternative for private cloud services– Work related data– Ease of use on multiple personal devices– Always available– Easy sharing
• Secure– End to end encryption– Granulair access rights for collaborators– Password and expiry date restrictions when sharing files
• Managed– KU Leuven Single Sign-on– Data availability
Box @KU Leuven: how?
- All information about this service in service catalog- https://icts.kuleuven.be/sc/english/box
- Use personal KU Leuven email address
- Default 100 GB storage
- Maximum document size = 15GB
- 10€ per person per year
Box @KU Leuven: how?
- https://kuleuven.app.box.com
- Create account: - Single Sign On - Use KU Leuven central login id and password
- Documentation available at :- ICTS KU Leuven :
https://admin.kuleuven.be/icts/onderzoek/BOX/Overzichtbox- Box Support :
https://support.box.com/hc/en-us
Box @KU Leuven: how?
- Account/Login and email adresses: add more emails- Content & Sharing/Collaborating on
content/Incoming invitations : uncheck automatically accept
- Notifications- General: change interface language
Finding what you need
Adding content
Creating content : Box Edit
Opening content
- Any file type that can be opened in a program on your computer can be opened with Box Edit.
Versioning
Sharing Made Easy (And Secure)
Sharing Made Easy (And Secure!)
Sharing Made Easy (And Secure!)
Sharing Made Easy (And Secure!)
Sharing Made Easy (And Secure!)
Shared Links
How to create a Shared Link?
How to create a Shared Link?
How to create a Shared Link?
How to create a Shared Link?
Collaborators
Collaborators
Collaborators
How to invite Collaborators?
How to invite Collaborators?
• Currently you can’t change the location or rename folders you are collaborating in
Solutions below may help for now:
• Favorites: mark the shared folder as favorite
• Bookmarks: create a bookmark for the shared folder. You can give a name that makes sense to you and keep the bookmark in a folder of your choice.
note: bookmarks can’t be synced
Comments and Tasks
Notifications
Box Notes
Box Notes
Box Sync
• Box Sync– Installation: admin rights – Box Sync folder– Log in with central login – Drag and drop files and folders to Box sync folder– Mark folders for sync in Box Webapp
Box for Office
• Create an Office document and save to Box
Box for Outlook
• Send attachments with Box = Shared link• Ideal for larger files• No Box account needed for receiver
Box Mobile
• Only apps that work with SSO
– Box for Android– Box for Blackberry– Box for IOS– Box for Windows
– Cloud On– Notability
Advanced Sharing: Upload Widgets
• People need to upload content into folder and they are not collaborators
Advanced Sharing: Upload Widgets
Advanced Sharing: Email folder
• Anyone with this email address can mail content to the folder
Advanced Sharing: Box Embed
• Embed access to a folder into a website