bosch packaging technology: sap landscape transformation helps harmonize financials and ...

7/27/2019 Bosch Packaging Technology: SAP Landscape Transformation Helps Harmonize Financials and Controlling

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SAP Customer Success Story | Industrial Machinery and Components | Bosch Packaging Technology

Bosch Packaging Technology:SAP Landscape TransformationHelps Harmonize Financials andControlling

Partner

PictureC

redit|BoschPackagingTechnology,

Germany.Usedwithpermission.

2013 SAP AG or an SAP aliate company. All rights reserved.


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2/9 2013 SAP AG or an SAP afliate company. All rights reserved.


Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans

As a part of its strategic decision to clearly structure and harmonize the companys

system landscape, Bosch Packaging Technology decided to fully align and standardize

the companys fnancial and controlling processes. The project included the conversion

of charts of accounts, prot centers, and functional areas, as well as the renaming of

user IDs. The System Landscape Optimization group from SAP performed the entire

conversion, using SAP Landscape Transformation software.

Company

Bosch Packaging Technology

Industry

Industrial machinery and components machinery andequipment

Products and Services

Development and production of packaging solutions forpharmaceuticals, food, and confectionery industries

Web Site

www.boschpackaging.com

SAP Solutions

Services from the System Landscape Optimization group,SAP Landscape Transformation software

Partner

BearingPoint GmbH (www.bearingpoint.com)
http://www.boschpackaging.com/http://www.bearingpoint.com/http://www.bearingpoint.com/http://www.boschpackaging.com/


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans


Bosch Packaging Technology Packagedas promised. Bosch.

Bosch Packaging Technology headquartered in

Waiblingen, Germany is one of the leading suppli-

ers in the eld of process and packaging technology.

Established in 1974, Bosch Packaging Technology

is a division of Robert Bosch GmbH and employs

5,000 associates.

The company plans, designs, manufactures, and

installs packaging lines for manufacturers of phar-maceutical, confectionery, food, and other products.

It also provides a broad palette of services and solu-

tions oering lling, process, and packaging tech-

nology for the pharmaceutical and confectionery

industry segments. In addition, it provides packaging

solutions for piece and bulk goods in the food indus-

try segments, as well as solutions for health and per-

sonal care products. Bosch Packaging Technology

operates a global service and sales network with 30

branches in more than 15 countries worldwide. Aroundthe globe, Bosch Packaging Technology maintains

production facilities in Europe, the United States,

South America, and the Asia-Pacic region.

The Bosch Packaging Technology slogan Packaged

as promised. Bosch. is part of the long tradition that

represents Bosch Packaging Technologys core com-

petencies: technological leadership, modernism, quality,

reliability, and customer orientation.

30Branches in over 15countries worldwide


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans


Business operations based on astandardized system landscape

Bosch Packaging Technology has a strategic plan to

maintain the power of its innovation and achieve prof-

itable growth. The plan Vision 2020 is based on

a fundamental orientation to clearly structure and fully

harmonize the companys system landscape and pro-

cesses, as well as its customer- and partner-related data.

Part of Bosch Packaging Technologys far-reaching

plan included the Bosch chart of accounts (BCA) con-version. The major focus of the conversion project was

the full alignment and standardization of the compa-

nys nancial system. Frank Streichert, Vice President

Information Coordination and Organization, highlights

the overall importance: The BCA conversion project

was not only extremely complex but also strategically

of high value, meeting internal and external accounting

standardization requirements.

Another objective of Bosch Packaging Technology

was to support business development in preparing the

company for future transformation eorts and, at the

same time, to stay fully in line with the regulations of

the International Financial Reporting Standards (IFRS).

For this purpose, the subsidiary companies needed

to switch from local charts of accounts to the single

corporate chart of accounts at Bosch. In addition, Bosch

Packaging Technology opted for the introduction ofparallel accounting on the basis of IFRS, which required

the implementation of IFRS requirements across the

whole Bosch Packaging Technology business. Using

SAP Landscape Transformation software as a basis,

the combined team of experts from Bosch Packaging

Technology, BearingPoint, and the System Landscape

Optimization group from SAP was able to tackle all the

above-mentioned objectives within a single harmoni-

zation project.


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans


Engaging experts from the SystemLandscape Optimization group

Throughout an extensive project-scoping phase,

Bosch Packaging Technology carefully evaluated dif-

ferent options for meeting the intended objectives. It

could then select the best vendor to help realize the

demanding transformation scenario. The company

chose SAP as a trusted advisor, based on past experi-

ence. SAP experts had already contributed to a suc-

cessful project whose goal was to introduce IFRS while

focusing on creating a single common Bosch chart ofaccounts for some business units in the Bosch group

of companies.

Bosch Packaging Technology was condent that the

high-quality SAP Landscape Transformation software

platform and the SAP expert services would once again

support the companys major key decision drivers

data consistency and security while helping to ensure

an ecient and reliable execution.

SAP Landscape Transformation software is designed

to help accelerate business and IT transformation andbetter plan, analyze, sequence, and realize customer-

specic business scenarios. This design made the soft-

ware ideal for handling Boschs large data volume and

minimizing system downtime.

Based on the positive experience of using the technologies and services

of the System Landscape Optimization group in previous projects at Bosch,such as for customizing harmonization and IFRS implementation, SAP

was short-listed for the BCA project.

Albrecht Werner, Senior IT Consultant for Accounting, Bosch Corporate Sector Information Systems and Services (CI)


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans


Mastering complex harmonizationrequirements

The team successfully conducted the conceptual design

and planning phase for the entire harmonization proj-

ect and paved the way for the overall transformation

eorts. The project scope consisted of harmonizing

and renaming the operational chart of accounts and

restructuring all general ledger accounts and cost ele-

ments. Furthermore, it was decided to rename and

merge prot centers and functional areas, as well as

to realize the renaming of about 400 Bosch PackagingTechnology user IDs, based on Boschs global user

ID guidelines.

Over the following eight months of the realization phase,

the team conducted three test cycles. The team dedi-

cated each test iteration to specic performance-related

issues and incorporated technical testing, integration

testing, and user acceptance testing.

Throughout quality testing, the creation of

mapping tables became the essential building block

for the upcoming conversion of the productive sys-

tem. Bosch Packaging Technologys preferred part-

ner, BearingPoint GmbH, worked hand in hand on-site

in Waiblingen with the dedicated local project team

at Bosch Packaging Technology. A specialist from

the System Landscape Optimization group provided

remote support. Since team members were all locatedin dierent countries and time zones, most project-

related tasks were handled as part of a virtual operation.

Regular in-depth communication sessions helped to

foster a strong team spirit and extensive cooperation.

Holger Unzeitig, Project Manager at Bosch Packaging

Technology, praises the project: The expert team,

operating in an international project environment,

mastered this complex harmonization initiative with

great competence, despite a challenging timeline.

Continue to next page


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans


Consistent and secure data handling

The BCA conversion project covered 13 sites and

involved 4 SAP system clients that were distributed

throughout 2 time zones in Germany, Switzerland, and

the United States. The conversion of the productive

system included the reading of about 2.5 billion data

records and the conversion of about 1.2 billion data

records in the 1.7 terabyte database. One project high-

light was the renaming and merging of more than

12,500 data items during the chart of accounts con-

version. In addition, a major project objective was toexecute all conversions in relevant clients within a

single downtime.

The tight timeline for the going-live weekend put

pressure on each member of the team. However,

the scheduled weekend, together with a contiguous

public holiday, oered an extended window of three

days for system clients located in Europe. By making

several runtime measurement and performance

improvements, the team cut the initial 80-hour window

to less than 20 hours. As a result, users could log on

the system almost 12 hours earlier than anticipated.

Based on a very detailed cutover plan and an ecient

handover between all parties involved, it was possible

to release the SAP system for business use earlier than

planned and the contingency plan was never required,

says Holger Unzeitig. Moreover, the project phasesand going live were accompanied by our nancial audi-

tor, who conrmed that the transformation fully met

the requirements. The companys board members were

happy that the rst month-end closing of all aected

Bosch Packaging Technology sites met the auditors

quality standards. This proves that an excellent job

was performed by all project members, says Sven Beck,

Head of Finance at Bosch Packaging Technology.

One of the essential challenges was to keep the downtime during

cutover to a minimum. By taking appropriate measures, it was

possible to reduce the technical conversion time by more than 75%.

Frank Streichert, Vice President Information Coordination and Organization, Bosch Packaging Technology


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Executive overview

Company

Vision

Why SAP

Solution

Benefts

Future plans


Unifed and ecient corporate

management

After the system went live smoothly over the sched-

uled weekend, Bosch Packaging Technology employ-

ees were immediately able to pursue business activities

and continue their daily work. Frank Streichert says:

The BCA project was implemented very successfully

in terms of budget and time. The standardization

achievements can be seen as the basis for the con-

solidation of individual divisions.

As a result of this successful conversion project,

Bosch Packaging Technology now prots from several

advantages. The company has streamlined its inter-

nal processes and can oer more transparent nan-

cial and controlling operations. In addition, corporate

managers prot from the introduction of an ecient

and centralized organizational setup.

Key users in the nancials and controlling areas

immediately saw two main benets. The users now

have the advantage of centralized download function-

ality for currency rates. Also, the unication of prot

centers, cost centers, cost elements, and functional

areas now oers the users simplied global reportingprocesses.

This demanding project was accomplished within

budget and on time, and it met all of Bosch Packaging

Technologys requirements.

Thanks to the successful implementation of the Bosch groupspecifc elements within our business division, we have taken a

great step toward reaching the target of standardized structures

and processes within fnancials at Bosch Packaging Technology.

Sven Beck, Head of Finance, Bosch Packaging Technology


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Executive overview

Company

Vision

Why SAP

Solution

Benets

Future plans

Bosch Packaging Technology

Taking steps to supportBoschs visionBoschs vision for the future is to establish a Bosch

Packaging Technologywide template and to eventu-

ally migrate all individual SAP and non-SAP software

systems into the single newly established SAP soft-

ware system.

Currently, a dedicated template-development teamis planning and structuring the scheduled business

process optimization. According to the blueprint, the

rst Bosch Packaging Technology sites will be migrated

into the new SAP template by 2015. In addition, more

data harmonization and standardization projects will

be conducted over the next few years to integrate newly

acquired companies into the existing Bosch Packaging

Technology system environment. Bosch Packaging

Technology is condent that the System Landscape

Optimization group, as a preferred partner, will onceagain help our company to tackle future transformation

projects, says Holger Unzeitig.

PictureCredit|BoschPackagingTechnolo

gy,

Germany.Usedwithpermission.

CMP27683 (13/10) 2013 SAP AG or an SAP aliate company. All rights reserved.


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