BORNEO BOOK FAIR 201711 – 15 October 2017 • Plaza Merdeka Kuching, Sarawak

Organised by UNIMAS Publisher, Universiti Malaysia Sarawak in collaboration with Universiti Malaysia Sabah (UMS Press)

REGISTRATION FORMPlease print and write in capital letters.

Name of Company/Organisation:

Name to appear on booth fascia (In BLOCK CAPITALS):

Contact Person: Mr/Ms Designation:

Address:

City: Postcode: Country:

Tel.: E-mail:

Mobile: Fax:

Nature of Business:(Tick where applicable)

Book Category:(Tick where applicable)

Book Publisher

Teaching Aids/ Software Developer/ICT

Higher Learning Books

School Textbooks

Children’s Books

Religious Books

Book Seller

Book Importer/ Distributor

Teaching Aids / Educational

Novels/ Magazines

Technology/ Science Books

Others (Please specify)

Rights Agents

Others (Please specify)

Number of booth(s) required:

Category of Applicant

Total No. of Booth

Rate per Booth (RM)after 31st May 2017

Early-bird Registration (RM)before 31st May 2017 Total (RM)

Local Exhibitor 2,600.00 2,400.00

Foreign Exhibitor 3,500.00 3,200.00

The prices quoted above are inclusive of 6% GST.

The completed registration form and full payment must reach the Organiser by 31st May 2017 (for early birds)However, the confirmation of booking is based on “FIRST COME FIRST SERVE” basis.

Payment should be made to: UNIMAS Holdings Sdn Bhd RHB Account Number 2-11128-0000180-3

Swift code: RHBBMYKLRef. name: BBPF2017

I hereby declare that the information given is true and agree to abide by the General Terms and Conditions as stipulated in the Borneo Book Fair 2017 attached overleaf.

SignatureName:Designation:

Company Stamp Date

2

Please send the completed registration form and payment in full to:

Borneo Book Fair 2017UNIMAS Publisher

Level 5, Chancellory Building,Universiti Malaysia Sarawak

Kota Samarahan, 94300, Sarawak, Malaysia.

Tel.: +6082 - 581 161, +6082 - 581 159 Fax: +6082-581 919E-mail: brabiah@unimas.my

For office use

No. of Booth Booked REMARKS

Date of Application Received

Cheque No./Bank

Amount

Received By

Invoice No.

Receipt No.

Name of Company/Organisation:

Contact Person: Mr/Ms

Address:

City: Postcode: Country:

Tel.: Mobile: Fax:

E-mail:

Website:

Company/Organisation Description:(Please write your company/organisation description in not more than 100 words.)

Note: Incomplete submission of Exhibitor’s Profile may result in your company/organization’s profile being omitted from BBF 2017 directory. The Organiser accepts no responsibility for inaccurate information printed in the directory.

EXHIBITOR’S PROFILE

3The Borneo Book Fair 2017 (BBF 2017) is organised by UNIMAS Publisher in collaboration with Universiti Malaysia Sabah (UMS Press).

The Organiser welcomes participation from

both

local

and

international

companies

and government

statutory

bodies

involved in publishing and other book-related industries.

1. Booth

1.1 Rate and Payment The booth rate is as shown in the Registration Form. Payment should be made in favour of UNIMAS Holding Sdn Bhd

and send together with the completed registration form to the address stated in the form.

1.2 Booth Specifications A standard booth covers an area of 3 × 3 metre and comprises basic lighting, a counter table, two chairs and a rubbish

bin. Changes to the basic booth structure and design are subject to the Organiser’s approval and can only be done by the official contractor appointed by the Organiser. Additional fittings and furnishing, for which there will be separate charges, shall be provided by the official contractor only.

1.3 Booth Allocation The Organiser shall have the absolute right with regards to the number of booths allocated to each of the Exhibitor. The

Organiser will allocate booth location to Exhibitors by balloting. Completed forms must be submitted together with full payment to secure bookings. Registration will be closed once all booth allocation has been filled up.

1.4 Cancellation Should the Exhibitor decide to cancel participation or reduce the total number of booths once the application has been

submitted, the following charges will be deducted from the payment made by the Exhibitor and the rest of the total payment will be refunded within 30 days of cancellation to the Exhibitor.

• Before 15 August 2017: 50% of the total payment will be deducted • After 15 August 2017: 100% of the total payment will be deducted

1.5 Vacant Booth In the event of sudden cancellation and withdrawal by the Exhibitor, the Organiser will repossess and sell any vacant

booths on the first day of BBF 2017. Payment made by the Exhibitor in this case will be forfeited by the Organiser.

1.6 Display Set up and Removal Setting up of exhibits is on 10 October 2017 starts from 10.00 am and must be completed by 7.00 pm while removal

of exhibits is on 16 October 2017, starts from 10.00 am and must be completed by 4.00 pm.

2. Opening Hours The opening hours of BBF 2017 are as follows:

10.00 am to 10.00 pm

The Exhibitors must ensure that their booths shall remain open during opening hours.*Disclaimer: Operation Hours for Merdeka Plaza is 10 am-10 pm. Therefore, exhibitors must adhere to this business hour. No closing of booth is allowed before 10 pm throughout the bookfair.

3. Company Name on the Exhibition Booth and Exhibition Directory Exhibitor’s company name as stated in the Registration Form will be printed on booth fascia and exhibition guide map. The

name that is shown on the booth fascia/decoration (for custom-built stands) and BBF 2017 directory must be the same. Exhibitors who wish instead to show a brand/publisher name or group company name on their booth fascia/decoration and book directory instead of their company name, MUST first request and obtain prior approval from the Organiser by providing relevant documentation, to prove that the Exhibitor’s company is the brand/publisher owner or is appropriately licensed thereby, or is a member of the same group of companies as the Exhibitor, at least 3 months before the commencement of BBF 2017. The Organiser reserves the right NOT to accept any Exhibitor’s request if the documents submitted cannot, in the Organiser’s absolute discretion, substantiate the brand/publisher ownership or licensee/group company relationship. No display of brand/publisher names or other company names on booth fascias/decorations is permitted unless where the Exhibitor has complied with this paragraph and the Organiser reserves the right to request the Exhibitors to change their booth fascia/design or amend the booth decoration in case of non-compliance.

4. Guidelines for the Exhibitors

4.1 Display/Selling Items Acceptable exhibits should be books, multimedia products relating to literary works and audio-visual publications

(such as educational software, electronic dictionary, audio-visual learning aids, digital publications, electronic books, music/film recordings, etc.), stationery and ICT products.

GENERAL TERMS AND CONDITIONS

4 The following products are prohibited at BBF 2017:

• offensive and dangerous articles • obscene and indecent articles • products that are in the Organiser’s view incompatible with the image of the BBF 2017

Unsuitable Publications The Exhibitor shall ensure that titles and exhibits prohibited by the Malaysian laws are not displayed to the public. The

Exhibitor shall indemnify the Organiser against all expenses incurred in the removal of the said exhibits. The Exhibitor shall further indemnify the Organiser against all claims for compensation by the aggrieved party.

4.2 Security and Safety The Organiser shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards.

Inflammable materials are strictly prohibited in the exhibition hall.

4.3 Cleanliness Exhibitors are fully responsible for keeping their booths clean during the fair. Exhibitors are only allowed to dispose of

the unwanted things/garbage at the garbage disposal area.

4.4 Exhibitor’s Pass Exhibitors must wear the Exhibitor’s Pass to enter the venue for the setting up and removal of booths and during the

whole exhibition period of BBF 2017. For general safety, Exhibitors should give the passes to their working staff only. During the exhibition period of BBF 2017, if any Exhibitor does not meet with the above requirements, the Organiser

reserves the right to stop the Exhibitor from displaying/showing/selling and/or distributing the relevant products at the Fair. The Organiser also reserves the right to terminate the Exhibitor’s participation immediately without any compensation.

5. Publicity/Promotional Events

5.1 Any publicity or promotional activities by the Exhibitors are encouraged to attract crowd. However, separate written application must be submitted to the Organiser at least 1 month prior to the commencement of BBF 2017. Full particulars of the proposed event (including the nature of the event, participants’ name, details of the activity, etc.) must be included in the written application. The Organiser reserves the right to reject the application, or to require the Exhibitor to change the proposed event and make a fresh application, in the event that the proposed event to be carried out is not in line with the image of BBF 2017, may raise public safety problems (e.g. crowd control issues) or is not suitable to be held during the exhibition period of BBF 2017.

Where the Exhibitor intends to hold any donation campaigns or other events required to be held with a permit or licence in the exhibition booth or in the public area, the Exhibitor must obtain the necessary permit or licence from the relevant government body prior to the exhibition. The Organiser has the right to reject any event application if the Exhibitor fails to show the relevant permit or licence.

5.2 Exhibitors also need to provide sufficient staff to maintain order at the venue. If the publicity/promotional events carried out by an Exhibitor attracts a crowd and/or affects traffic of people/order at the venue or the normal operation of other exhibitors nearby, the Organiser has the right to immediately relocate such publicity/promotional events to an appropriate location or immediately terminate the relevant event. The Organiser reserves the right to, at any time, ban any event undertaken without prior written approval or which contravenes the BBF 2017 Terms and Conditions or any terms and conditions imposed by the Organiser from time to time.

5.3 Any publicity materials of the Exhibitor may only be distributed from the Exhibitor’s own booth. No advertising, demonstration such as mascot, ‘sandwich man’ or canvassing for business may be carried out anywhere else within the exhibition venue. No exhibits or advertising signs shall be placed outside the confines of the Exhibitor’s booth.

5.4 Gas-filled balloons shall not be permitted at the exhibition venue under any circumstances.

5.5 All audio-visual equipment used by Exhibitor must not cause any annoyance or inconvenience to other Exhibitors or visitors.

5.6 The use of public announcement system (PA system) is prohibited at all Exhibitors’ booth area. The Organiser will provide a centralised PA system in which the Exhibitor may use for any announcement.

If any Exhibitor fails to comply with the stated rules or the directions of the Organiser, the Organiser reserves the right to penalise such Exhibitor, including but not limited to by delaying such Exhibitor’s turn in selecting a stand for the subsequent Borneo Book Fair (BBF), or to cancel its entitlement to exhibit in the future BBF.

6. Special Provision The Organiser reserves the right to amend and make changes in the BBF Terms and Conditions when deemed necessary.

7. Disclaimer The Organiser shall not be liable to any claims for compensation by the Exhibitors in the event the Fair is suspended or

cancelled due to floods, fire, power failures, riots or any disruptions beyond the control of the Organiser.