board of trustees of john wood community college counties ... bo… · february 19, 2019 board of...

February 19, 2019 Board of Trustees Regular Meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.

Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.

Core Values: Excellence Accountability Integrity Servant Leadership Lifelong Learning

Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

Date: 02.19.20 Board of Trustees Regular Meeting

Location: Boardroom, Student/Admin. Center, 1301 South 48th Street, Quincy, IL 62305

Time: 7:00 P.M.

AGENDA

1. Call to Order/Appointment of Assistant Secretary Page

2. Roll Call

3. Pledge of Allegiance; Mission Statement

4. Introduction

Adam Holtschlag, Coordinator of Grounds / Maintenance

Leslie Spears, Part-time Advisor for Advising and Retention

5. Special Report

Accreditation & Recognition - Josh Welker, Laurel Klinkenberg, Tracy Orne

6. Consideration of Items from the Floor

7. Public and/or Employee Comment

8. President and Committee Reports

8.1 ICCTA/West Central Region Report – Mr. Andrew Sprague, Dr. Randy Greenwell

8.2 Board Executive Committee Report – Mr. Larry Fischer, Mr. Jim Gay, Ms. Diane Ary Table Folder

8.3 Board Curriculum Committee Report – Mr. Don Hess, Dr. Randy Greenwell Table Folder

February 19, 2019 Board of Trustees Meeting




8.4 Board Finance and Audit Committee Report – Mr. Andy Sprague, Mr. Bob Rhea Table Folder

8.5 Student Trustee Report - Ms. Macyn Seaver

8.6 Administration Report - Mr. Michael Elbe

9. Consent AgendaConsent business Items

9.1 Request approval of 12.11.19 regular meeting minutes 1-11

9.2 Request approval of bills for December & January payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for December & January Finance

and Audit Committee

9.4 Request approval of trustee & employee travel expenditures for December & January Finance and Audit Committee

10. Grant items 10.1 Request authorization to accept grant funds from Corporation for National and Community Service for Adams, Brown, & Pike County RSVP programs RE: $152,690

10.2 Request authorization to submit a grant application to Illinois Green Economy Network for IGEN Solar Array at the Workforce Development Center RE: $306,675

10.3 Request authorization to submit a grant application for Adult Volunteer Literacy to Illinois State Library/Jesse White Secretary of State RE: $45,000-$50,000

12-13

14-15

16-17

10.4 Request authorization to submit a grant application for Adams, Brown, and Pike Counties RSVP to the United Way of Adams County RE: $5,000

18-19

10.5 Request authorization to accept funds from ICCB entitled Transitional Math grant in the amount of $15,000

20

10.6 Request authorization to accept funds from Illinois Green Economy Network for IGEN Solar Array At WDC in the amount of $306,675

21-22





11. Personnel Items

11.1 Request authorization to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

23-25

12. Business 12.1 Request approval of tenure for five full-time faculty members; Jennifer Grindstaff,

Laura Mathews, Jimmy Behrens, Ronald Kraft, and Kimberly Straube, effective at the beginning of the 2020 – 2021 academic year

26-27

12.2 Request approval of JWCC summer hours for summer 2020 28

12.3 Request authorization to revise Board Policy 512 – Drug Free Workplace 29-32

12.4 Request approval of the addition of NJCAA of E-sports beginning fall 2020 33-35

12.5 Request approval to retain WIPFLi, LLP as our accounting firm to audit the financial statements of the College for an additional two years of 2020 and 2021

36

12.6 Request authorization to accept the bid and award the auditorium sound system toLiveSpace in the amount of $49,148.25 which includes the addendum amount of $7,191.50

37

12.7 Request authorization to accept the bid and award consultation support to THG Advisors for the Water Nexus program in the amount of $119,235.00

38

12.8 Request authorization to accept the bid and award a solar heat and solar photovoltaic trainer for the HVAC program to Advanced Technologies in the amount of $27,567.00

39

12.9 Request authorization to enter into an Intergovernmental Agreement and lease with University of Illinois regarding Orr Research Farm

40-50

13. Discussion Items 13.1 Calendar of Events 51-52

14. Notices and Communications

15. Other Items





16. Closed Session16.1 A closed session will be necessary to consider the appointment, employment,

discipline, performance or dismissal of specific employees of the public body and the setting price for the sale or lease of property owned by the public body.

53

17. Resume Open Session

18. Open Session Matters 18.1 Approve any matter discussed in closed session as necessary and limited to those

matters authorized for discussion in closed session by motion of the Boards specifically including but not limited to, the hiring, including non-contractual, contract approval, and contract amendment, release, discharge, discipline, transfer, resignation, and retirement of staff.

19. Adjournment

“The agenda may make reference to addenda, reports, presentations, contracts or other documents. These are available in the board Packet and are incorporated by reference. The packet including documents references is available from the President’s office and is posted on the website with the agenda.”

12.11.19 2019 Board of Trustees meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional valueVision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning


Date: 12.11.19 Board of Trustees Meeting

RE: REGULAR MEETING MINUTES

Location: Board Room, Student Administrative Center, Quincy, IL 62305

1. Call to Order/Appointment of Assistant Secretary The 12.11.19 Board of Trustees meeting was called to order at the Student/Administrative Center, Board room, in Quincy, IL 62305 at 7:00 p.m. by Mr. Larry Fischer, Board Chair. Mr. Fischer appointed Ms. Benz assistant secretary.

2. Roll Call

Ms. Benz called roll:

NAME AYE NAY PRESENT ABSENT

Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

Attendees: Mr. Michael Elbe, Mr. Josh Welker, Dr. Laurel Klinkenberg, Ms. Leah Benz, Mr. James Rapp, Mr. Steve Eighner, Mr. Gary Shupe, Mr. Jeff Brunean, Ms. Susan Fifer, Ms. Justine Williams, Ms. Barb Woodyard, Ms. Tracy Hagman and Ms. Tracy Orne.

3. Pledge of Allegiance; Mission Statement – Trustee Rhea led the Pledge of Allegiance with student trustee Seaver reciting the JWCC Mission statement.

Mr. Fischer asked for a moment of silence for the loss of employee Vicky Harrison and former Board of Trustee member Ron Dedert. Ms. Harrison served the College 28 years and Mr. Dedert served as a trustee for nine (9) years.

4. Introductions

Justine Williams – Specialist Fiscal Services

5. Special Report - None

6. Consideration of Items from the Floor - None




7. Public and/or Employee Comment - None

8. President and Committee Reports 8.1 ICCTA/West Central Region Report - Mr. Andy Sprague, ICCTA representative, Dr. Randy Greenwell, alternate. No report.

8.2 Board Executive Committee Report - Mr. Larry Fischer, Mr. James Gay, Ms. Diane Ary. The Executive Committee met on Monday, December 9, 2019 at 10:00 a.m. with Ms. Diane Ary, Mr. James Gay, and Mr. Larry Fischer trustees, Mr. Michael Elbe president, and Ms. Leah Benz, note taker.

December Board agenda items were discussed. Those items included adoption of the resolution and certificate relating to levying additional taxes, adoption of a resolution and certificate of the tax levy, authorization to accept a bid and award a GEO Thermal Heating and Cooling trainer for the HVAC program to Hampden Engineering Corporation in the amount of $29,989, authorization to pay the second half of the ICCTA dues in the amount of $4,028.00, renewal of Deters farm lease, and a request to write-off a student debt due to a death.

The committee was informed of a Request for Proposal which will be sent out asking for a consultant for the IGEN grant. Also, Faculty Senate voted on Friday, December 6, 2019 to approve the MOUregarding the joint committee’s work on tenure.

President Elbe shared Ms. Tracy Orne was named the new Dean of Students and Enrollment Management.

The sale of the Kinscherff Center building sale was cancelled. A letter stating an explanation was shared with Board members in closed session.

The committee reviewed a “draft” of the Spring Board retreat agenda and presidential evaluation timeline. May 6 was established as the date for the Spring retreat.

The committee heard of all the holiday events during the month of December.

8.3 Board Curriculum Committee Report - Mr. Don Hess, Dr. Randy Greenwell. The Curriculum Committee met on Tuesday, December 10, 2019 at 3:00 p.m. in room C244 with trustees Don Hess, Dr. Randy Greenwell, President Michael Elbe, Dr. Laurel Klinkenberg, and Nici Woodyard, notetaker.

Discussion was held on the addition of three new courses. They included a Children’s Literature course as an elective option for the Education degree; a Sport Safety Training course as an elective for the new Sport Management area of concentration and a variable credit hour HVAC special topics coursefor flexibility to cover additional topics as needs arise.

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea - The Finance and Audit Committee met on Wednesday, December 11, 2019 at 5:00 p.m., in the office of the Dean of Business Services and Institutional Effectiveness. Present were Mr. Andrew Sprague, trustee, Ms.




Susan Fifer, director of Fiscal Services, Mr. Josh Welker, Dean of Institutional Effectiveness and Business Services, Mr. Bob Rhea (via phone) President Michael Elbe, and Ms. Jenny Venvertloh, note taker.

The committee reviewed bills for payment, approved the out of district travel request forms, reviewed the financials, and discussed the December board items. The College has received 85% of their income and spent 35% of their budget as of December. It was also noted the College received it’s MAP funding.

8.5 Student Trustee Report - Ms. Macyn Seaver - SGA held its first fall food drive. Four-hundred and seventy-seven cans were collected to add to the campus food pantry. With finals being held this week several de-stress activities were held. They included bringing in puppies, offering hot-chocolateand cookie bar. Mr. Foster coordinator of Student Life played the role of Santa Claus on Tuesday, December 10. Two-hundred and forty (240) students attend this event.

Holiday Concert was held on Friday, December 6. Acknowledgement was given to the students and Dr. Soebbing on a very good performance. It was noted there could be significant potential to grow that program and students.

8.6 Administration Report - Mr. Elbe - None

9. Consent Agenda Consent business

9.1 Request approval of 11.13.19 regular minutes

9.2 Request approval of bills for payment for November payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for November Finance & Audit Committee

9.4 Request approval of trustee and employee travel expenditures for November Finance & AuditCommittee

MOTION: Request approval of the consent agenda items

Moved by: Dr. Greenwell Seconded by: Ms. Ary

Discussion:


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x




Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

10. Grant Items All three grants were done in one motion. 10.1 MOTION: Request authorization to submit a grant application to the United Way of Adams County for the Adams County Retired and Senior Volunteer Program – RSVP RE: $5,000

Moved by: Mr. Gay Seconded by: Mr. Rhea

Discussion: These funds assist the volunteers who contribute service to non-profits, schools, government agencies and faith-based organizations.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

10.2 MOTION: Request authorization to submit a grant application to the Corporation for National and Community Service for Adams, Brown and Pike County RSVP Program RE: $152,690

Moved by: Seconded by:

Discussion: This annual request for funds is the second of a three-year grant. The purpose of this grant is for support of RSVP programming that meets performance measurements supporting the ability of older adults and individuals with disabilities to live independently and to access food resources, disaster response, elder abuse, veteran and military family support and building the capacity of local non-for-profits.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x




Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

10.3 MOTION: Request authorization to accept a grant funds in the amount of $52,900.73 from ICCB for the ICCB Innovation Bridge and Transitions Grant


Discussion: This grant would fund two innovative bridge and/or transitions programs. One for College for Life programs and the second with the Quincy Area Vocational Technical Center.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

11. Personnel Items 11.1 MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

Moved by: Dr. Greenwell Seconded by: Ms. Ary

Discussion:


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x




Mr. Fischer x

Voice Vote

12. Business The motion was for both items of 12.1 & 12. 2 12.1 MOTION: Request adoption of a Resolution and Certificate relating to levying additional taxes

Moved by: Mr. Rhea Seconded by: Mr. Sprague

Discussion: Ill. Compiled Stat., 805/3-14-3 requires taxing districts intending to levy an additional tax

to publish the intent 30 days prior to passage. This intent was published in accordance with the

resolution passed at the October 16, 2019. There have been no public petitions filed.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.2 MOTION: Request adoption of a Resolution and Certificate of the tax levy


Discussion: Ill. Complied Stat., 805/3-20.5 provides that community college district may levy against

the assessed valuation of its district amounts for various purposes to support the operation and debt

service obligations of the College. The 2019 levy does not exceed the previous year’s extension by

more than 5% thus a public hearing will not be required.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x




Mr. Fischer x

Voice Vote

12.3 MOTION: Request authorization to accept a bid and award a GEO Thermal Heating and Cooling Trainer to Hampden Engineering Corporation in the amount of $29,989

Moved by: Mr. Sprague Seconded by: Mr. Gay

Discussion: JWCC solicited bids from qualified vendors to provide a GEO Thermal Heating and Cooling

trainer for the HVAC program to be purchased with grant dollars. Two (2) proposals were received.

The Director and Instructor of the HVAC program provided the recommendation for the best fit. This

recommendation was to award the bid to Hampden Engineering Corporation in the amount of

$29,989.00.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.4 MOTION: Request authorization to pay the second half of the ICCTA dues for 2019.

Moved by: Dr. Greenwell Seconded by: Mr. Gay

Discussion: This concludes the total amount of dues for ICCTA for 2019. Mr. Gay addressed the

benefits of paying or not paying these dues. Discussion was held on the services. Mr. Jim Re


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x




Mr. Fischer x

Voice Vote

12.5 MOTION: Request approval of the Memorandum of Understanding as directed by the Letter of Understanding in regards to modifications to Articles 3.18, 3.23 and Appendix B of the Collective Bargaining Agreement

Moved by: Ms. Ary Seconded by: Mr. Sprague

Discussion: A Memorandum of Understanding regarding modifications to Articles 3.18, 3.23 and

Appendix B of the Collective Bargaining Agreement was approved by the Faculty Association. The

MOU with the modifications to the tenure language was presented for Board approval. The Board did

host the joint committee for dinner prior to meeting to extend their appreciation for the work to

accomplish this task.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.6 MOTION: Request authorization to renew the cash rent farm lease with Michael and William Deters.

Moved by: Dr. Greenwell Seconded by: Mr. Hess

Discussion: Michael and William Deters have cash rented the real estate not needed for College

purposes at our main campus since 1996. The request is to continue with the cash rent farm lease

which is just a little over ten acres.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x




Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

12.7 MOTION: Request approval to write-off a balance of $1,521.06 due to the unexpected death of the student.

Moved by: Mr. Sprague Seconded by: Dr. Greenwell

Discussion: In order to close-out a balance from a student death, Administration recommended that

the Board approve to write-off the balance.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

13. Discussion Item

Calendar of Events

December 9 – Foundation Social

December 13 – College wide employee luncheon

December 18 – Board of Trustees annual holiday dinner

14. Notices and Communications

15. Other Items

16. Closed Session

16.1 A closed session will be necessary to consider the appointment, employment, discipline,

performance or dismissal of specific employees of the public body and to consider collective bargaining

matters.




Moved by: Ms. ArySeconded by: Dr. Greenwell


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

17. Public Session

17.1 Return to public session

Moved by: Dr. Greenwell Seconded by: Mr. Hess


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

18. Adjournment

18.1 MOTION: Adjourn the December 11, 2019 Board of Trustees regular meeting

Moved by: Mr. Gay Seconded by: Ms. Ary


Ms. Seaver x

Mr. Gay x

Mr. Hess x




Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

18. Approval: Approved the 19th day of February 2020, at a meeting of the Board of Trustees of Community College District No. 539, meeting in the Board Room, Student/Administrative Center in the city of Quincy, Illinois 62305 at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.

CHAIR:X____________________________SECRETARY:X____________________________________

February 19, 2020 JWCC Board regular meeting




Date: 02.19.2020 BOARD OF TRUSTEES MEETING

From: Barbara Holthaus, Executive Director JWCC Foundation

Item: CONSENT

RE: GRANT Application or Acceptance of funds (please underline)

New or recurring (please underline)

A. GRANT PROPOSAL TITLE: Adams, Brown & Pike County RSVP Program-year two of three-year program

B. GRANT AGENCY: CNCS – Corporation for National and Community Service

C. GRANT APPLICATION DEADLINE: JAN 20, 2020 GRANT AWARD PERIOD: 04.01.20 to 03.31.2020

D. PROPOSAL DESCRIPTION: This grant is an application seen as a “continuation grant” and is year two in the three-year cycle. The purpose of this grant is for support of RSVP programming in Adams, Brown & Pike Counties that meets performance measurements supporting the ability of older adults and individuals with disabilities to live independently and to access food resources, disaster response, veteran and military family support, and building the capacity of local not-for-profits. Programming includes coordinating 700+ volunteers performing thousands of hours of service to more than 110 area organizations.

E. FUNDS: REQUESTING(RANGE): $152,690.00

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: These Federal Funds require a 30% match. The match includes funds from the Illinois Department on Aging, United Way of Adams County, Brown County United Way, Adams County Board and RSVP fundraisers.

G. PERSONNEL POSITIONS REQUIRED: All positions for the RSVP program are paid for through grant funds Those positions currently include two full time positons and four part-time positions.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: For the period of April 1, 2018 through March 31, 2019 – 752 Adams, Brown and Pike Counties RSVP Volunteers logged 115,810 volunteer hours supporting 100 non-profits/government agencies. This contribution of volunteer time has an estimated value of $2,777,124, according to the Independent Sector, a leadership network for non-profits, foundations and corporations (value of volunteer time at an average of $23.98 per hour for Illinois, Iowa and Missouri).

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 02-19-2020

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS:





K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Barbara Holthaus

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Leadership & Partnerships

I concur with the request and recommend the Board of Trustees authorize the College to request funding of $152,690.00 for the purpose indicated above.






From: Laurel Klinkenberg, VP of Instruction

Item: CONSENT



A. GRANT PROPOSAL TITLE: IGEN- Solar Array at WDC

B. GRANT AGENCY: IGEN (Illinois Green Economy Network)

C. GRANT APPLICATION DEADLINE: 1-23-2020 GRANT AWARD PERIOD: Feb 1, 2020-May 31, 2020

D. PROPOSAL DESCRIPTION: This grant application proposes the purchase and installation of two solar arrays at the WDC. One is a residential size array and one is a commercial size array. The arrays will be used in conjunction with training in our new HVAC training program and will also allow expansion of solar technologies into our Electrical Technology curriculum. In addition, Community Based Education will be able to offer community workshops in solar technology and programming for the JDUB academy youth education programs. As part of the grant, the process of installation will be filmed for production of a videos used in classrooms and for potential public awareness campaigns regarding the inclusion of solar technology in our certificate programs. It is estimated the arrays will provide a 26% offset to the WDC energy costs with a 10-year savings of $115,075.

E. FUNDS: $306,675

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: All activities are paid for from the requested grant funds or are absorbed into already budgeted activities.

G. PERSONNEL POSITIONS REQUIRED: Contractors and consultants will be utilized for this project and are paid from grant funds.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: N/A



K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Laurel Klinkenberg

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Excellence in Programs, Leadership and Partnerships





I concur with the request and recommend the Board of Trustees authorize the College to submit a grant

application for $306,675 for the purpose indicated above.

February. 19, 2020 JWCC Board regular meeting






Item: CONSENT



A. GRANT PROPOSAL TITLE: Adult Volunteer Literacy

B. GRANT AGENCY: Illinois State Library/Jesse White Secretary of State

C. GRANT APPLICATION DEADLINE: 02-03-2020 GRANT AWARD PERIOD: July 1, 2020 – June 30, 2021

D. PROPOSAL DESCRIPTION: Funds provide volunteer coordination for instruction to help adults who read below a ninth grade level or speak English at a beginning level, to improve Their basic reading writing, math and English language proficiency.

E. FUNDS: $45,000-$50,000

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: All activities and positions are funded by this grant and coordinated by the Adult Education staff, also funded by grant funds.

G. PERSONNEL POSITIONS REQUIRED: Grant funds will pay for a part time Literacy Coordinator (28 hours/week and a part time Literacy Outreach Specialist at 12 hours/week. All related work and salaries are covered by these grant funds. No additional obligation or matching funds are required by the college.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: Current year (FY20) the grant is on track to recruit and train 25 volunteer tutors to assist 50 adult learners.



K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Laurel Klinkenberg, Dave Hetzler

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Student Success, Excellence in Programs, Enrollment Growth and Stability, Stability of Resources, Partnerships

February. 19, 2020 JWCC Board regular meeting




I concur with the request and recommend the Board of Trustees authorize the College to apply for fund

of $45,000-$50,000 for funding Adult Volunteer Literacy services.






From: Barbara Holthaus, Director of Advancement

Item: CONSENT

RE: GRANT

Application or Acceptance of funds (please underline)


A. GRANT TITLE: United Way Grant – Adams, Brown and Pike Counties RSVP

B. GRANT AGENCY: United Way of Adams County

C. GRANT APPLICATION DEADLINE: FEBRUARY 1, 2020 GRANT AWARD PERIOD: FY-20

D. PROPOSAL DESCRIPTION & PURPOSE OF FUNDS: Seeking funding which supports RSVP Programing that supports “Seniors Health and Security” which includes the Medical Transportation, Carry-Out Caravan and Neighborly Assistance Programs.

E. FUNDS: REQUESTING(RANGE): $ 5,000

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: None

G. PERSONNEL POSITIONS REQUIRED: Adams County RSVP staff coordinate and manage the programs funded by the United Way. They are paid from Corporation for National & Community Service Grant Funds.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: FY 19 received $5,000. Thirty-six (36) unduplicated Adams County RSVP Volunteers contributed 1,657 hours of service transporting 97 unduplicated clients on 368 local and long-distance medical transportation trips.

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 02.19.2020

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS: NA

K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Barbara Holthaus

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Leadership and Partnerships





I concur with the request and recommend the Board of Trustees authorize the College to submit a

grant application on behalf of RSVP for $5,000 for the United Way of Adams County.





Date: February 19, 2020 BOARD OF TRUSTEES MEETING

From: Dr. Laurel Klinkenberg, Vice President of Instruction

Item: CONSENT



A. GRANT PROPOSAL TITLE: Transitional Math Grant

B. GRANT AGENCY: ICCB

C. GRANT APPLICATION DEADLINE: July 1, 2019 GRANT AWARD PERIOD: June 30, 2020

D. PROPOSAL DESCRIPTION: The purpose of this grant, just awarded to all community colleges and retroactive to July 1 is to create support or expand transitional math instruction through enhanced curriculum development. The grant is intended to support partnerships with high schools, local advisory panels, support access to regional training opportunities, create scalable and sustainable models for such courses and submission of the courses to statewide portability panel for fall 2020.

E. FUNDS: $15,000

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: None

G. PERSONNEL POSITIONS REQUIRED: These funds will be used to offset the cost of hours of existing faculty or staff involved in this process.




K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Dr. Laurel Klinkenberg

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Excellence in Programming

I concur with the request and recommend the Board of Trustees authorize the College to accept funds

in the amount of $15,000 for the purpose indicated above.

Feb. 19, 2020 JWCC Board regular meeting




Date: 02-19.2020 BOARD OF TRUSTEES MEETING


Item: CONSENT



A. GRANT PROPOSAL TITLE: IGEN- Solar Array at WDC

B. GRANT AGENCY: IGEN (Illinois Green Economy Network)

C. GRANT APPLICATION DEADLINE: 1-23-2020 GRANT AWARD PERIOD: Feb 1, 2020-May 31, 2020

D. PROPOSAL DESCRIPTION: This grant application proposes the purchase and installation of two solar arrays at the WDC. One is a residential size array and one is a commercial size array. The arrays will be used in conjunction with training in our new HVAC training program and will also allow expansion of solar technologies into our Electrical Technology curriculum. In addition, Community Based Education will be able to offer community workshops in solar technology and programming for the JDUB academy youth education programs. As part of the grant, the process of installation will be filmed for production of a videos used in classrooms and for potential public awareness campaigns regarding the inclusion of solar technology in our certificate programs. It is estimated the arrays will provide a 26% offset to the WDC energy costs with a 10-year savings of $115,075.

E. FUNDS: $306,675

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: All activities are paid for from the requested grant funds or are absorbed into already budgeted activities.

G. PERSONNEL POSITIONS REQUIRED: Contractors and consultants will be utilized for this project and are paid from grant funds.




K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL Dr. Laurel Klinkenberg

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Excellence in Programs, Leadership and Partnerships

Feb. 19, 2020 JWCC Board regular meeting




I concur with the request and recommend the Board of Trustees authorize the College to accept grant

funds for $306,675 for the purpose indicated above.


Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.



From: Dana Keppner, Director of Human Resources

RE: Personnel

New Hires—Non Board Approved, Variable Part-timeBoyer, Jordan Assistant Coach, Wm’s Volleyball Student Services $1500.00 Carper, Amy Tutor, Upward Bound Student Services $ 17.00 Cox, Adelyn Studio Tech Asst/DS Student Services $ 9.25 Ellwood-Denum, Matthew Tutor, Upward Bound Student Services $ 13.00 Frese, Gavin Tutor, TRiO Student Services $ 9.25 Jones, Deana Clerical Assistant, SEC Instruction $ 9.25 Macho, Fabian Assistant, Instructional Support/DL Instruction $ 9.25 Mast, Emily Lab Assistant, CSC/OFT Instruction $ 9.25 Ridder, Paul Tutor, Upward Bound Student Services $ 15.00 Skwara, Javier Assistant Coach, Soccer Student Services $1250.00

New Hires—Regular Humphrey, Tammy – Coordinator, Accounting Services Request authorization to hire into the full-time, non-exempt, benefits-eligible position effective January 21, 2020 at an hourly wage of $15.75

McLaughlin, Michael – Testing Room Monitor Request authorization to hire into the part-time position effective February 1, 2020 at an hourly wage of $10.00

New Hires—Associate Faculty Ensign, Amanda - Instructor, Fine Arts Request authorization to hire into part-time position effective January 13, 2020 at $604 per credit hour

Chapman, Jamie – Instructor, Natural Sciences Request authorization to hire into part-time position effective January 13, 2020 at $604 per credit hour

Kennedy, Raymond Request authorization to hire into part-time position effective January 31, 2020 at $20.90 per hour

Personnel Items Reported:

Title Change Dr. Patrick Fodor Request authorization to change title of Associate Professor, Humanities, to Professor, Humanities, effective August, 2020.




Retirements/Resignations Blickhan, Kylie—Manager, Campus Services

Request authorization to accept resignation effective January 23, 2020

Vacancies Manager, Campus Services Request authorization to fill full-time, exempt, benefits-eligible position pending appropriate administrative review

Dean, Arts & Sciences Request authorization to fill full-time, exempt, benefits-eligible position pending appropriate administrative review

I concur with the personnel recommendations.

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

135

125130

123 125 122118 120 117 117

5551

56 55 54 51 5145 48 48

28 2721

14

2532

26 23 21 21

303

327

300

212

186

196192

169163 163

216

228

199

181

140

221

175

154

165 165

Full Time Staff

Full Time Faculty

Associate Faculty

Temporary

Part Time

John Wood Community College, District No. 539

Employment TrendsAs Of 1/1/2020






From: Dr. Laurel Klinkenberg, Vice President of Instruction

Item: Business

RE: Tenure Requests

I am pleased to recommend five faculty members for tenure. Each person has submitted a written

request for tenure review in a timely manner and has provided the appropriate materials. All individuals

have been recommended by their deans and tenure review chairs/committees who have reviewed

classroom observation summaries and student evaluations.

Mr. Jimmy Behrens is a faculty member in Mathematics. Mr. Behrens goes above and beyond by

assisting with the Transitional Math state initiative, serving on the Internal Support Committee, and

attending numerous faculty meetings. Students say he is easy to approach and respectful to all, explains

topics very well, and takes a personal interest in each student. Based on my review of materials, I

recommend that Mr. Jimmy Behrens is granted tenure in Mathematics effective with the 2020-2021

academic year.

Ms. Jennifer Grindstaff is a faculty member in Languages & Communications. Ms. Grindstaff has taken a leading role in melding technology and instruction, extensively using the interactive classrooms. Jennifer uses best practices to keep her students engaged and has motivated students to explore leadership opportunities beyond the classroom. She was selected to serve as a faculty scholar during the Phi Theta Kappa (PTK) Honor Society’s 2020 summer conference. Based on my review of materials, I recommend that Ms. Jennifer Grindstaff is granted tenure in Languages & Communications effective with the 2020-2021 academic year.

Mr. Ronald Kraft is a faculty member in Welding. Mr. Kraft’s greatest strength is his ability to work with

students during “hands on” instructional time. When observed, the students showed a high level of

respect for him. Ron is also involved in many community outreach program activities and taught JDUB

Academy courses. Based on my review of materials, I recommend that Mr. Ronald Kraft be granted

tenure in Welding effective with the 2020-2021 academic year.

Ms. Laura Matthews is a faculty member in Health Sciences. Ms. Matthews is willing to not only meet a

challenge, but takes each challenge head on, creating the best learning experience for our nurses.

Students thrive under Laura’s guidance and have shared they feel secure in their learning and abilities

which impacts their level of success. Laura has contributed to the growth of the Health Sciences





department. Based on my review of materials, I recommend that Ms. Laura Matthews be granted

tenure in Health Sciences effective with the 2020-2021 academic year.

Ms. Kim Straube is a faculty member in Health Sciences. Ms. Straube joined JWCC from a career in long

term care which is an asset in the classroom as she instructs and mentors future long-term care workers.

Kim is energetic and supportive of student learning. In a thank you note, one student wrote, “Your class

gave me a reason to keep going. I’m now walking with a fire in my soul to help not only myself, but

everyone around me.” Based on my review of materials, I recommend that Ms. Kim Straube be granted

tenure in Health Sciences effective with the 2020-2021 academic year.

I concur with the recommendation and request the Board of Trustees approve granting tenure to the above five faculty members




Core Values: excellence accountability Integrity Servant Leadership Lifelong Learning


From: Michael Elbe, President

Item: BUSINESS

RE: Summer Hours for 2020

Administration recommends approval of John Wood Community College summer hours for 2020 as follows:

Summer hours for 2020 would begin Monday, May 18, 2020 – Friday, August 7, 2020.

Monday – Thursday 8:00 a.m. – 4:00 p.m. with a 30 minute lunch

Friday 8:00 a.m. – 12:00 p.m.

June 12, 2019 JWCC Board regular meeting




From: Dana Keppner, Director, Human Resources

Item: Business

RE: Board Policy 512 – Drug Free Workplace

Following this memo is a proposed board policy regarding Drug Free Workplace. With the legalization of adult recreational marijuana in the state of Illinois, marijuana is no longer considered a controlled substance. Therefore, marijuana has been removed from any listing of controlled substances and will be treated the same as alcohol as indicated in Board policy #512 – Drug Free Workplace.

I recommend the Board of Trustees authorize a revision to Board Policy 512 – Drug Free Workplace with the removal of marijuana.

Chapter 5- Human Resources

Drug Free Workplace POLICY 512

Purpose

This policy provides guidelines to ensure a drug-free workplace.

Policy Statement

The Board of Trustees supports a Drug-Free Workplace and laws endeavoring to provide a drug-free workplace for its employees including, specifically, the Drug-Free Workplace Act of 1988 or other applicable statutes or regulations. (Pub. L. 100-690 Title V, Subtitle D.)

The Board of Trustees has determined that this policy will reduce the potential for or the likelihood that employees will engage in the possession, use, distribution, dispensation, sale, or manufacture of controlled substances or alcohol while on JWCC premises except as expressly sanctioned and approved by the Board of Trustees, under the exception section of this policy. This policy includes employees being under the influence of controlled substances while on College property, while going to or from College activities or business, or while otherwise engaged in College business or activities whether on or off campus.

This policy, as supplemented by any rules and regulations, is intended to comply with all applicable federal and state laws governing drug and alcohol testing and is designed to safeguard employee privacy rights. Neither this policy nor any other policy is intended to prevent or affect the right, privilege or prerogative of requiring drug or alcohol testing of employees under other circumstances.

No employee while on premises owned, leased, or used by the Board of Trustees, District or College; at College-sponsored or supervised activities; in any College owned, leased or used vehicle; while engaged in or going to or from college activities or business; or on or in any workplace for purposes of the Drug-Free Workplace Act of 1988, shall unlawfully manufacture, distribute, dispense, possess or use any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or other controlled substance. Employee’s shall at all times ensure that employee’s off-duty uses of medications prescribed for medical purposes, if lawfully being used under the applicable laws of the State of Illinois and authorized by a qualified medical professional: a) does not interfere with employee’s duties for the College; and b) does not pose a threat or danger to the employee, other staff, employees, or students of the College.

Employees suspected to be under the influence of, in possession of or impaired by any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, other controlled substances or alcohol or marijuana consumed while on premises owned, leased, or used by the Board of Trustees, District or College; in any College owned, leased or used vehicle; while engaged in or going to or from College activities or business; or on or in any workplace will be subject to drug or alcohol testing, in accordance with the College's policies and procedures, and, if determined to have violated the College’s policies herein or elsewhere, will be subject to discipline, up to and including termination.

Chapter 5 – Human Resources


As a condition of employment, each employee shall abide by the terms of this Board Policy regarding a drug-free workplace, and shall notify the President, or, in the case of the President, the Chair of the Board of Trustees, of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.

Where an employee violates the terms of this Board Policy or has pleaded guilty to, received a criminal sentence of any kind (including court supervision) and/or has been convicted of a criminal drug statute for a violation occurring in the workplace and/or a criminal offense for driving under the influence while driving to or from College activities or business, the employee shall be subject to sanctions, consistent with law and Board Policy, which will include appropriate personnel action against the employee up to and including termination or requiring that such employee satisfactorily participates in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. Without limiting the scope of employee sanctions, it is specifically stated that violation of this Board Policy shall constitute just cause for termination.

Delegated Authorities

The President, in cooperation with the Dean of Operations/Chief of Police and Director of Human Resources, assumes the overall responsibility for this policy.

Exceptions

On a case-by-case basis, the President may request, and the Board of Trustees, in its discretion, may approve a formal exception to this policy for use of alcohol at specified special events, or College sponsored or supervised activities on campus. No other exceptions to this policy are acceptable.

Reporting

Material issues related to this policy shall be reported to the Board of Trustees by the President and Dean of Operations/Chief of Police and Director of Human Resources at such times and in such format as they determine appropriate, with emphasis on expediency.

Responsibilities

The Director of Human Resources and the Dean of Operations and Chief of Police shall perform the responsibilities of this policy and the relevant provisions of the Drug-Free Workplace Act of 1988.

Chapter 5 – Human Resources


OFFICE OF PRIMARY RESPONSIBILITY: DIRECTOR OF HUMAN RESOURCES, DEAN OF OPERATIONS/CHIEF OF POLICE

BP ADOPTED: JUNE 15, 2016

REVISED: FEBRUARY 19, 2020

ADMINISTRATIVE PROCEDURE: 512.1





Date: February 19, 2020

From: Tracy Orne, Dean of Students/Enrollment Management

Item: BUSINESS

RE: Athletic Expansion

To grow enrollment and expand the co-curricular offerings to prospective and current students, I request the addition of NJCAA Esports be added to our athletic department to begin competitively in the fall 2020 semester.

I concur and recommend the Board of Trustees approve of the addition of NJCAA Esports, to our athletic department beginning competitively fall 2020.

Enrollment Impact Initiative Draft Plan – Esports

Ad Hoc Team Leader: Brad Hoyt

Ad Hoc Team Members: Joshua Brueck, Bill LaTour, Lou Barta, Grant VanDenBerg

Initiative Summary: Explore the addition, expense, potential return on investment, and timelines of Esport programs to the JWCC Athletic Department.

Action Plan Announce the addition of NJCAA sponsored Esports for the Fall 2020. The NJCAA currently sponsors 2 seasons – the fall and the spring. The fall games currently available are Madden NFL, Rocket League, and Super Smash Bros Ultimate. The spring schedule was recently announced and the NJCAA will sponsor Fifa20, Overwatch, Super Smash Bros Ultimate (singles and 2 v 2), and Rocket League teams. Each gaming title serves as an athletic roster. Establish room D157 as the official Esports practice and match room with necessary hardware, software, graphics, and lighting. Hire a coach to begin recruiting rosters ASAP.

Timeline February 2020 – Board approval March 2020 – Hire Esports coach and begin recruiting immediately March/April 2020 – Purchase and format hardware, software, room for recruitment process August 2020 – Begin training and competing in NJCAA Esports

Resources Needed: Six (6) stations for PS4 gaming - console, controllers, chairs, screen, headsets

Ten (10) stations for PC gaming – monitor, computer, mouse, keyboard, chairs, headsets

Separate table area for six (6) Nintendo Switch gaming – Nintendo switch, charging console, chairs

Six (6) gaming software packages for Madden NFL, FIFA20, and Super Smash Brothers

Ten (10) gaming software packages for Overwatch and Rocket League

Communication software – headsets

Classroom renovation – paint, floor mats, logo and branding

Scholarship/Waiver dollars (6 full in-district waivers- maximum of 192 waived hours)

Additional $1.00 ISSF fee for FY21 – maintain equipment, replace equipment, athletic staff addition, coaching salary, additional expenses such as deferred maintenance.

One-time transfer of $48,000 from other auxiliary budget for startup expenses. Total start up expense: $48,000 Total yearly expense: $14,000 ($10,000 staffing (coach and support staff), $2,500 equipment/supplies/recruiting/software upgrades, $1,500 dues to NJCAAE) As rosters/games are added, cost would increase according

Projected Outcome: 18 total students at a minimum of 24 credit hours (12 hours per semester) = 432 minimum hours enrolled for the year. (Waived hours would be maximum of 144 credit hours with minimum hours enrolled or 192 credit hours with maximum hours enrolled.

Roster projections: Overwatch –8 players FIFA20 –3 players Super Smash Bros Ultimate –4 players Rocket League –6 players Madden NFL –3 players Would anticipate some shared student-athletes lending to an overall new student enrollment projection of 18 students.

Recruiting numbers can be adjusted based on many variables, including but not limited to the timing of the announcement of the addition, the individual coach and experience, the status and scheduling of the Esports gaming room, and adjusted offerings of games sponsored via the NJCAA.

Year one projection: (minimum – maximum) Credit hours enrolled: 432 (18 students at 24 yearly credit hours) - 768 (24 students at 32 yearly credit hours. Tuition revenue: ($163 credit hour) $70,416 - $125,184 Waived tuition: ($163 credit hour – 6 ‘full’ waivers) $23,472 - $31,296 Total net gain (tuition – waiver only): $46,944 - $93,888 yearly Yearly expense/operating budget: $14,000 from ISSF structure Yearly net revenue would be at a minimum of $32,944

The budget dollars will pull from a separate fund (ISSF) than where the estimated revenue will be directed.

One-year increase and then potential to grow in future years and rosters sizes improve. A revisit of the scholarship structure in FY22 will be warranted as Esports continue to grow.

Revenue and expense projections are variable based on credit hours and the waiver system. The more hours that are enrolled, potentially the more hours become waived. One semester students that are not retained to the second semester is also a scenario – but as the spring schedule of games grow, it lessens that risk.






From: Josh Welker, Dean of Business Services & Institutional Effectiveness

Item: Business

RE: Audit Agreement

In 2017, we issued a request for proposals from accounting firms to audit the financial statements of the

College beginning for the fiscal year ending June 30, 2017. Based on the information provided, we made

a recommendation to the Board to approve WIPFLi, LLP as the College’s audit firm for fiscal years 2017,

2018, and 2019. The Board approved the recommendation and WIPFLi, LLP has completed the College’s

audit for three years.

As part of the original proposal, WIPFLi, LLP provided pricing for an additional two years. We

recommend that the College retain WIPFLi, LLP for an additional two years.

2020 2021

John Wood Community College $ 36,250 $36,850

It is recommended that Board of Trustees approve retaining WIPFLi, LLP for an additional two years.

I concur with the recommendation and request the Board of Trustees approve to retain WIPFLi, LLP for an additional two years.







Item: Business

RE: Auditorium Sound System

JWCC solicited request for bids from qualified vendors to provide a proposal for the auditorium sound system to be purchased with grant dollars. JWCC advertised the bid request in the Quincy- Herald Whig, in the Springfield, IL paper, and on the John Wood Community College website. Four bids were received:

Vendor Total Cost

Thomson Electronics Co. $43,750.00 905 S Bosh Road Peoria, IL 61607

NGS Services, LLC $75,752.00 707 South 18th St. Quincy, IL 62301

Conference Technologies, Inc. $40,215.34 3513 Vine Court Davenport, IA 52806

LiveSpace $41,956.75 4995 Starr St. SE Grand Rapids, MI 49546 With Negotiated addendum $ 7,191.50

Josh Brueck reviewed the proposals and provided the recommendation on the best fit for JWCC needs. The recommendation request the Board of Trustees authorize acceptance of the bid and award to LiveSpace in the amount of $41,956.75 plus the addendum of $7,191.50 for a total of $49,148.25.

I concur with the recommendation and request the Board of Trustees authorize acceptance of the bid and award to LiveSpace in the amount of $41,956.75 plus the addendum of $7,191.50 for a total of $49,148.25.







Item: Business

RE: Consultants to Support Water Nexus Program

JWCC solicited request for bids from qualified vendors to provide consultation to support the water nexus program, to be purchased with grant dollars. JWCC advertised the bid request in the Quincy- Herald Whig, in the Springfield, IL paper, and on the John Wood Community College website. One bid was received:

Vendor Total Cost

THG Advisors $119,235.00 1001 Pennsylvania Ave. NW Suite 7115 Washington, DC 20004

The recommendation requests the Board of Trustees authorize acceptance of the bid and award to THG Advisors, in the amount of $119,235.00

I concur with the recommendation and request the Board of Trustees authorize acceptance of the bid and award to THG Advisors, in the amount of $119,235.00.







Item: Business

RE: Solar Heat and Solar Photovoltaic Trainer

JWCC solicited request for bids from qualified vendors to provide a solar heat and solar photovoltaic trainer for the HVAC program to be purchased with grant dollars. JWCC advertised the bid request in the Quincy- Herald Whig and on the John Wood Community College website. Four bids were received:

Vendor Total Cost

BGTM, Inc “Moss Enterprises” 950- SPFI $28,680.00 5408 NW 88th St. 950-STFY $34,155.00 Johnston, IA 50131 Curriculum $2,055.00

Advanced Technologies Consultants $27,567.00 110 W. Main St. Northville, MI 48167

Hampden Engineering Corporation $33,804.00 99 Shaker Road East Longmeadow, MA 001028

Progressive Educational Systems $14,570.00 50 Hanna Crt, Belleville, Ontario, Canada, KAP 5J2

David Hetzler and Rick Gertz met and provided the recommendation on the best fit for the program. The recommendation requests the Board of Trustees authorize acceptance of the bid and award to Advanced Technologies, in the amount of $27,567.00

I concur with the recommendation and request the Board of Trustees authorize acceptance of the bid and award to Advanced Technologies, in the amount of $27,567.00.






From: Michael Elbe, President

Item: Business

RE: University of Illinois intergovernmental agreement

An intergovernmental agreement is being presented for approval to the Board of Trustees on a five acre real estate parcel located with the Orr Research Farm in Pike County Illinois and currently owned by the University of Illinois. The purpose of this lease is to provide land access for the newly proposed multi-purpose facility on that site. Because of the time required for the University of Illinois to work through a process and get Board of Trustee approval for deeding the land to JWCC, this is the most time efficient way of working through this process and is consistent with the way it was done in the 1980’s with our currently shared agricultural center. The term period for this lease is March 1, 2020 through February 28, 2030.

01049110

THE BOARD OF TRUSTEES

OF

THE UNIVERSITY OF ILLINOIS

Campus Unit managing Premises: College of Agricultural, Consumer and Environmental Sciences

Campus Unit point of contact: Nichole Isaac

Premises: Five Acre plot located within Orr Research Farm, Pike County, Illinois (as shown on Exhibit A.)

Grantor: Board of Trustees of the University of Illinois c/o College of Agricultural, Consumer and Environmental Sciences Administration Office of Research 228G Mumford 1301 West Gregory Drive, M/C 710 Urbana, Illinois 61801

Grantee: Board of Trustees of John Wood Community College 1301 South 48th Street Quincy, Illinois 62305

Term Period: March 1, 2020 through February 28, 2030

Rental Amount: $1.00

Comments (project/property description): Orr Research Farm and JWCC Multipurpose Facility

This cover sheet is for information purposes and is not a part of the following IGA Agreement.

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INTERGOVERNMENTAL AGREEMENT

PREAMBLE

THIS AGREEMENT (IGA) is made and entered into as of the date of the last signature by and between BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 539, COUNTIES OF ADAMS, PIKE, HANCOCK, CALHOUN, SCHUYLER, BROWN,MORGAN, SCOTT AND CASS AND STATE OF ILLINOIS, aka JOHN WOOD COMMUNITY COLLEGE, a body corporate and politic of the State of Illinois, with its principal office in Quincy, Illinois 62305 (hereinafter referred to as “Grantee”) and THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS, a body corporate and politic of the State of Illinois, with its principal office in Urbana, Illinois 61801 (hereinafter referred to as “Grantor”).

WITNESSETH:

WHEREAS, Grantor owns certain real estate in Pike County commonly known as the Orr Research Farm for use as an agricultural research and demonstration center, and;

WHEREAS, Grantor and Grantee (also known as Parties) entered into an Intergovernmental Cooperative Agreement dated October 28, 1980 (“1980 Prior Agreement”) that transferred title of three (3) acres of the Grantor’s Orr Research Farm to Grantee for use as a site of an educational facility, commonly known as the JWCC Agricultural Education Center, in exchange for another three (3) acre site owned by Grantee, and;

WHEREAS, Grantor and Grantee entered into an Intergovernmental Agreement dated July 1, 2015 (“ 2015 Prior Agreement”) which extended the term of the 1980 Prior Agreement for ten (10) years plus annual automatic renewals and defined certain right and responsibilities of the Parties including Grantee’s right to use five (5) acres as Instructional Land, and:

WHEREAS, Grantor and Grantee wish to expand their relationship through this Lease and upon the development of a multipurpose facility on the real property hereafter described to enter into a long-term relationship similar to the Intergovernmental Agreement now in place, and;

WHEREAS, the parties hereto desire to reflect the agreed upon terms and conditions of this IGA in writing.

NOW, THEREFORE, it is agreed by the parties hereto as follows:

ARTICLE 1 - PREMISES 1.1 Description. Grantor hereby leases to Grantee and Grantee hereby leases from Grantor, upon the terms and conditions herein set forth, that certain real property or premises (sometimes “Premises”), situated in the County of Pike, State of Illinois, and described as follows:

A Tract of land lying in and being part of the Northeast Quarter of Section 14, Township 3 South, Range 4 West of the Fourth Principal Meridian, Pike County, Illinois, being more fully described as follows:

Commencing at the Southeast corner of the afore mentioned Northeast Quarter; Thence N 89 degrees 17 minutes 43 seconds W along the ¼ Section Line a distance of 1288.62 feet; Thence N 00 degrees 42 minutes 17 seconds E leaving said ¼ Section Line a distance of 540.58 feet to the Southwest corner of a tract of land described in Drawer 3 Card 3605 in the Pike County Recorder of Deeds Office; Thence S 89 degrees 17 minutes 43 seconds E along the South line of said tract described in Drawer 3 Card 3605 a distance of 287.34 feet to the Point of Beginning; Thence S 89 degrees 17 minutes 43 seconds E continuing along said South line a distance of

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157.66 feet to the Southeast corner of said tract; Thence N 00 degrees 42 minutes 17 seconds E leaving said South line and along the East line of said tract a distance of 286.02 feet to a point on the South right of way of Illinois Route 104; Thence S 87 degrees 20 minutes 11 seconds E leaving said East line and along said East line and along said Right of way line a distance of 290.24 feet; Thence S 00 degrees 42 minutes 17 seconds W leaving said Right of way line a distance of 276.10 feet; Thence N 89 degrees 17 minutes 43 seconds W a distance of 79.00 feet; Thence S 00 degrees 42 minutes 17 seconds W a distance of 328.89 feet; Thence N 89 degrees 17 minutes 43 seconds W a distance of 438.73 feet; Thence N 00 degrees 42 minutes 17 seconds E a distance of 215.14 feet; Thence S 89 degrees 17 minutes 43 seconds E a distance of 70.00 feet; Thence N 00 degrees 42 minutes 17 seconds E a distance of 113.76 feet to the point of beginning, Containing 5.00 Acres more or less; With the above described subject to that portion being used for public road purposes and any easement or right of ways of record or not of record if any. The parent tract for the above described is recorded in Drawer 3, Card 3494 in the Pike County Recorder of Deeds office, as per survey during October of 2019 of Jeff C. Hart, Illinois Professional Land Surveyor #35-3461 and as shown as Exhibit A.

ARTICLE 2 - TERM

2.1 Term. The initial term of this IGA (the “IGA Term”) will commence on March 1, 2020 (“IGA Commencement Date”) and end on February 28, 2030 (“IGA Expiration Date”), with such rights of termination of the IGA as are hereinafter set forth.

2.2 Option Period(s). The IGA Term (“IGA Renewal Term”) shall automatically renew annually. Either Party may terminate the IGA with ninety (90) day written notice effective upon the end of the then current term.

2.3 Termination Clause. Either party hereto may terminate IGA for any or no reason upon giving three months (90 day) written notice, provided however, that such right to terminate shall not apply in the event that Grantee has then commenced construction on the multipurpose facility on the real property. Construction will be considered commenced at such times as Grantee engages an architect to prepare final plans and specifications for the facility. It is anticipated by the parties that by such time this Lease will be replaced by a further Intergovernmental Agreement although neither party by this Lease are obligated to do so. The parties recognize that Grantee will not proceed with the multipurpose facility unless such further Intergovernmental Agreement is negotiated and finalized.

ARTICLE 3 - RENT

3.1 Primary IGA Term. Grantee will pay to Grantor as Rent for the initial term a fixed rental for such term the total and actual sum of ONE and 00/100 dollar ($1.00) and, thereafter, the total and actual sum of ONE and 00/100 dollar ($1.00) for each year thereafter.

3.2 Option Period. Intentionally deleted.

ARTICLE 4 - NOTICES AND PAYMENTS

All notices provided for herein will be effective only if made in writing, and either personally delivered with an executed acknowledgment of receipt or deposited in the United States mail, certified return receipt requested, postage prepaid, and addressed as follows:

01049110

4

To Grantor: Germán Bollero Professor and Associate Dean for Research College of Agricultural, Consumer and Environmental Sciences University of Illinois 227 Munford Hall – MC 710 1301 W. Gregory Dr. Urbana, Illinois 61801

To Grantee: Michael L. Elbe President John Wood Community College 1301 South 48th Street Quincy, Illinois 62305

notice copy to: Office of Capital Programs and Real Estate Services 807 South Wright, MC-309 Suite 340 Champaign, Illinois 61820

Any notice will be deemed delivered no later than five (5) days after notice is mailed or, if personally delivered, when acknowledgment of receipt is signed, as provided above. Either party may change its own mailing address by written notice to the other, as provided herein.

Regular correspondence will be made to Landlord and Tenant at the addresses above by regular U.S. Mail.

ARTICLE 5 - USE

5.1 Use. Grantee will use the Premises for the construction, location and development of a multipurpose facility to be used for agricultural instructional and demonstrational purposes.

5.2 Hazardous Substances. Grantee will have no liability or responsibility for toxic or hazardous materials or substances in existence on the demised Premises prior to Grantee's occupancy of the demised Premises or which result from Grantor's acts or omissions or which occur on any portion of Grantor's property not occupied by Grantee, unless caused by Grantee, its agents, or employees. Grantor specifically warrants that at the time of execution of this IGA that all known areas where hazardous or toxic materials or substances (including, but not limited to, asbestos or PCBs) have been used, stored, or deposited on the Grantor's property have been properly remediated or are being managed in compliance with applicable state and federal requirements. Grantee will comply with all applicable laws concerning the handling or discharge of hazardous materials in connection with its use of Premises.

ARTICLE 6 - OPERATING EXPENSES

Operating Expenses. This IGA is considered to have “net” terms. Grantee is solely responsible for all expenses related to the design, construction, and operation of any facilities or improvement on or at the Premises.

ARTICLE 7 – ARTICLE 11

Intentionally left blank

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ARTICLE 12 - SERVICES AND UTILITIES

Services and utilities will be furnished and the cost borne as outlined in Exhibit B.

ARTICLE 13 - INDEMNIFICATION

Neither party to this Agreement shall be liable for any negligent or intentional acts or omissions chargeable to the other, unless such liability is imposed by law. This Agreement shall not be construed as seeking to either enlarge or diminish any obligation or duty by one party or to a third party.

ARTICLE 14 - INSURANCE REQUIREMENTS

14.1 Grantee's Insurance. Grantee will, at its sole cost and expense, at all times during the IGA Term, maintain in full force a policy or policies of insurance, written by one or more responsible insurance carriers, which will insure Grantor against liability for bodily injury and/or property damage occurring in or about the Premises. The liability under such insurance will not be less than One Million Dollars ($1,000,000) for any one occurrence. Grantee will annually provide Grantor, on the anniversary date of Grantee's liability insurance renewal, with a certificate of insurance naming the Grantor as additional insured as it respects liability the Grantor incurs as a result of the operations of the Grantee on the leased Premises. Grantee agrees to provide thirty (30) days advance written notice to Grantor of any reductions of coverage or cancellations.

The Grantee, as a public community college, provides any necessary Workers’ Compensation benefits required by State Statute.

14.2 Grantor's Insurance. Grantor will, at its sole cost and expense, at all times during IGA Term, maintain in full force a policy or policies of insurance, written by one or more responsible insurance carriers, which will insure Grantee against liability for bodily injury and/or property damage occurring in or about the common facilities. The liability under such insurance will not be less than One Million Dollars ($1,000,000) for any one occurrence.

ARTICLE 15 - WAIVERS OF SUBROGATION

Parties each hereby waive any right of recovery against the other due to loss of or damage to the property of either Grantor or Grantee when such loss of or damage to property arises out of the acts of God or any of the property perils, such as fire and other perils commonly associated with a broad-form insurance policy, whether or not such perils have been insured, self-insured or non-insured.

ARTICLE 16 - REPAIR AND MAINTENANCE

16.1 Grantor and Grantee Obligations. The respective repair and maintenance responsibilities of Grantor and Grantee are set forth in Exhibit C, “Summary of Repair and Maintenance Responsibilities,” which by this reference is incorporated herein. These responsibilities will be further defined in any subsequent Intergovernmental Agreement.

16.2 Negligent Acts or Omissions of Grantee. Notwithstanding the foregoing, Grantee will pay to Grantor the reasonable cost of any repairs or maintenance required as a direct result of the negligent acts or omissions of Grantee, its agents, or employees.

16.3 Failure of Grantor to Make Repairs. If Grantor fails to maintain the Premises or to make the repairs required in this Article 16 within a reasonable time after written notice from Grantee, Grantee may perform such maintenance or make such repairs at its expense and deduct the reasonable cost thereof from the rent due hereunder.

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ARTICLE 17 - ALTERATIONS AND MECHANICS' LIENS


ARTICLE 18 - ASSIGNMENT AND SUBLETTING

Grantee will not assign or sublet all or any portion of the Premises without the prior written consent of Grantor, which consent will not be unreasonably withheld.

ARTICLE 19 - ENTRY BY GRANTOR

Grantee will permit Grantor and Grantor's agents to enter the Premises, with reasonable advance written notice (except in the case of emergency), provided such entry is made in a reasonable manner and does not unreasonably interfere with the conduct of Grantee's business.

ARTICLE 20 – DESTRUCTION


ARTICLE 21 - DEFAULT BY GRANTEE

21.1 Default. If any of the following events occur, each such event will constitute a material breach of this IGA, and Grantor may, at Grantor's option, exercise any or all rights available to a landlord under the laws of the State of Illinois including termination upon written notice within thirty (30) days of an event constituting a material breach of this IGA.

Tenant fails to faithfully perform or observe any other covenant or undertaking required under this IGA and such failure continues for a period of thirty (30) days after written notice thereof.

21.2 Remedies. If this IGA terminates pursuant to a default by Grantee hereunder, Grantor may immediately enter upon and repossess the Premises and seek any remedies allowable under the laws of the State of Illinois, including specific performance.

ARTICLE 22 - DEFAULT BY GRANTOR

22.1 Default. Grantor will be in default if Grantor fails to perform its obligations under this IGA within thirty (30) days after written notice by Grantee to Grantor specifying wherein Grantor has failed to perform such obligations. If the nature of Grantor's obligation is such that more than thirty (30) days are required for performance, then Grantor will not be in default if Grantor commences performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion.

22.2 Remedies. If Grantor fails to cure a default within the time period set forth in Section 22.1 herein, Grantee will have the option to terminate this IGA, in addition to any other remedies allowable under the laws of the State of Illinois, including specific performance and may receive an award for all reasonable damages and reimbursement for all reasonable costs and attorneys' fees. If Grantor's default hereunder prevents Grantee's use of the Premises, there will be a proportional abatement of rental payments for the period of such non-use.

ARTICLE 23 - MISCELLANEOUS PROVISIONS

23.1 Waiver. The waiver by Grantor or Grantee of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition nor shall either party’s consent to

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any breach of any term, covenant or condition be deemed to constitute or imply its consent to any subsequent breach of the same or other term, covenant or condition herein contained.

23.2 No Amendments. No amendment of this IGA will be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on either party hereto.

23.3 Time of the Essence. Time is of the essence of each term and provision of this IGA.

23.4 Binding Effect. Subject to any provision hereof restricting assignment or subletting by Grantee, this IGA shall bind the parties, their personal representatives, successors, and assigns.

23.5 Invalidity. The invalidity of any provision of this IGA as determined by a court of competent jurisdiction will in no way affect the validity of any other provision hereof.

23.6 Commission. Grantor and Grantee each warrant to the other that no real estate broker or agent has been used or consulted in connection with this IGA.

23.7 Signature Authorization. Each individual signing this IGA represents that he/she is authorized to sign on behalf of their respective entity and that the entity is bound by the terms hereof.

ARTICLE 24 - PRONOUNS

Grantor and Grantee will include individuals male or female, singular or plural, corporations or partnerships, as may fit the particular part.

IN WITNESS WHEREOF, Grantor and Grantee have caused these presents to be executed in the manner appropriate to each, all as of the date and year first above set forth.

GRANTEE: BOARD OF TRUSTEES OF GRANTOR: THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE THE UNIVERSITY OF ILLINOIS DISTRICT NO. 539 FEIN:__________________________________

By: By: Comptroller Date

Title:

Date:

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EXHIBIT A Floor Plan and Description of Premises

(See attached)

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EXHIBIT B SUMMARY OF SERVICES AND UTILITIES

(COMMERCIAL UNIT)The following is a summary of service and utility responsibilities of Grantor and Grantee:

Service or Utility Item Landlord Tenant Not

Applicable

Dispensers for toilet paper, hand soap and hand towels in restrooms x Paper Supplies and waste containers (Premises) x Replacement light bulbs & fluorescent light tubes (Premises) x Ballasts and transformers for fluorescent lights, light switches and electrical outlets (Building and Premises)

x

Heating and air conditioning control switches x Janitorial service including waste removal to buildings dumpster (Premises)

x

Janitorial service for Building exterior and common areas x Carpet, tile and linoleum (Premises) x Gas (Premises) x Electric (Premises) x Water and municipal sanitary district fees x Window washing - exterior (1) x Window washing – interior x Landscaping and gardening x Snow removal x Cleaning of drapes, blinds, window shades (Premises) x Maintenance and repair of window treatments x Kitchen appliances x Sufficiently sized dumpster for Tenants refuse and disposal services x Pest control x Other: Telecommunications within Premises x x

(1) Annually

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EXHIBIT C SUMMARY OF REPAIR AND MAINTENANCE RESPONSIBILITIES

The following is a summary of repairs and maintenance responsibilities of Grantor and Grantee:

Maintenance or Repair Item Landlord Tenant Not

Applicable Foundations x Exterior % Bearing Walls x Roof X Electrical Systems X Lighting Systems X Plumbing Systems X Heating Systems X Ventilation Systems X Air Conditioning Systems X Alarm Systems X Plate Glass X Window & Window Frames X Gutters, Drains, Downspouts X Elevators X Floor Slabs X Common Areas (Interior and Exterior) X Ceilings X Interior Walls X Interior Doors X Interior Surfaces & Windows X Appliances & Fixtures X Repainting of Interior Walls (every _____ years) X Base and/or Moldings X Parking Lot Area x Other:

02.19.20 Board of Trustees Regular Meeting





CALENDAR

February 15, 2020 Ag Alumni Banquet – St. Bridget Church Hall @ 6:15 p.m.


February 24, 2020 Quincy Public School Referendum Open ForumJWCC Room D024-D025

February 29, 2020 Distinguished Alumni Award will be introduced @ Homecoming Basketball Game

March 12, 2020 Quincy Public School Referendum Open ForumJWCC Mary Ellen Orr Auditorium

March 16, 2020 West Central Trustees meeting 4:30 p.m. College tour with dinner and program to follow @ 5:30 p.m.

March 18, 2020 Board of Trustees Meeting @ Workforce Development Center

April 15, 2020 Board of Trustees Meeting

May 20, 2020 Board of Trustees Meeting

May 6, 2020 BOARD RETREAT @ ComPeer

May 15, 2020 GRADUATION

May 17, 2020 JWCC Summer Hours begin

May 20, 2020 Board of Trustees Meeting

June 17, 2020 Board of Trustees Meeting

July 22, 2020 Board of Trustees Meeting

August 7, 2020 JWCC Summer Hours end

02.19.20 Board of Trustees Regular Meeting




August 17, 2020 Fall Classes Begin

August 19, 2020 Board of Trustees Meeting @ Ag Center

September 16, 2020 Board of Trustees Meeting

October 21, 2020 Board of Trustees Meeting

November 18, 2020 Board of Trustees Meeting

December 16, 2020 Board of Trustees Meeting

John Wood Community College, District No. 539Comparison of Actual to Budget - FY' 20 to FY' 19

As of December 31, 2019Unaudited

Operating FundsActual Budget % of Budget

20

Actual Budget % of Budget

19FY ' FY ' 20 FY ' 20 FY ' FY ' 19 FY ' 19

REVENUES:

Local Government Revenue 95.97$5,102,567 $5,316,912 % $4,905,487 94.26$5,204,364 %

State Government Revenue 63.36$773,453 $1,220,820 % $638,128 71.57$891,625 %

Federal Government Revenue 0.00$0 $0 % $0 0.00$0 %

Student Tuition and Fees 97.49$8,058,506 $8,266,160 % $8,056,465 99.11$8,128,749 %

Sales and Services Revenue 66.01$302,149 $457,760 % $282,857 55.54$509,319 %

Facilities Revenue 127.65$19,148 $15,000 % $32,168 100.52$32,000 %

Investment Revenue 49.54$61,925 $125,000 % $64,076 152.56$42,000 %

Gifts and Grants Revenue 354.13$35,413 $10,000 % $116 0.47$25,000 %

Other Revenue 19.15$6,449 $33,685 % $3,255 7.83$41,550 %

Transfers From 54.03$51,077 $94,537 % $42,202 37.13$113,675 %

$14,410,686 $15,539,874TOTAL REVENUES: $14,024,754 $14,988,28292.73 93.57% %

EXPENDITURES:

Salaries 45.20$3,875,714 $8,574,503 % $3,869,526 45.83$8,443,204 %

Employee Benefits 49.78$849,753 $1,707,150 % $790,179 48.17$1,640,545 %

Contractual Services 53.94$781,828 $1,449,319 % $721,342 56.79$1,270,295 %

General Materials and Supplies 47.86$404,515 $845,197 % $390,678 45.21$864,067 %

Travel & Conference/Meeting Expense 32.79$94,132 $287,058 % $72,569 34.65$209,449 %

Fixed Charges 45.08$52,665 $116,814 % $51,313 43.09$119,077 %

Utilities 42.34$261,038 $616,498 % $279,241 46.41$601,739 %

Capital Outlay 68.25$170,918 $250,416 % $98,440 63.08$156,052 %

Other Expenditures 37.34$387,277 $1,037,154 % $406,161 39.17$1,036,824 %

Transfers To 53.58$351,350 $655,761 % $348,820 53.91$647,030 %

$7,229,190 $15,539,870TOTAL EXPENDITURES: $7,028,269 $14,988,28246.52 46.89% %

REVENUES OVER (UNDER)

EXPENDITURES$7,181,497 $6,996,485

Operating Fund Revenues: $14,410,686

35.41% Local Government Sources $5,102,567

5.37% State Government Sources $773,453

0.00% Federal Government Sources $0

55.92% Student Tuition and Fees $8,058,506

2.10% Sales and Service Fees $302,149

0.13% Facilities Revenue $19,148

0.43% Investment Revenue $61,925

0.25% Gifts and Grants Revenue $35,413

0.04% Other Revenues $6,449

0.35% Transfers from Other Funds $51,077

Operating Fund Expenditures: $7,229,190

53.61% Salaries $3,875,714

11.75% Employee Benefits $849,753

10.81% Contractual Services $781,828

5.60% Materials and Supplies $404,515

1.30% Conference and Meeting $94,132

0.73% Fixed Charges $52,665

3.61% Utilities $261,038

2.36% Capital Outlay $170,918

5.36% Other Expenditures $387,277

4.86% Transfer to/from Other Funds $351,350

35.41%

5.37%0.00%

55.92%

2.10%

0.13% 0.43% 0.25% 0.04% 0.35%

FY20 Operating Fund Revenues YTD as of December 31, 2019 Unaudited

53.61%

11.75%

10.81%

5.60%

1.30%

0.73%

3.61%2.36% 5.36% 4.86%

FY20 Operating Fund Expenditures YTD as of December 31, 2019Unaudited

Balance Sheet - All FundsAs of

UnauditedDecember 31, 2019

FundsOperating

(Restricted)Maint. Fund

Oper. &

FundsRestricted

Grant

Fund Fund Fund FundTax

Special LevyCash

WorkingInterestBond &

EnterpriseAuxiliary

ASSETS

$9,102,668 $2,638,407 ($75,312) $1,035,047 $963,936 $341,335 $2,234,376Cash

$0 $1,824,793 $0 $0 $3,560,825 $0 $0Investments

$3,075,408 $0 $20,996 $0 $0 $0 $0Receivables

$7,981 $34,529 $180,242 $439 $1,405 $0 $3,019Accrued Revenue

$0 $0 $0 $0 $0 $0 $0Interfund Receivables

$88,489 $0 $0 $0 $0 $0 $333,702Inventory

$0 $0 $0 $0 $0 $0 $0Other Assets

$22,166 $0 $0 $0 $0 $0 $1,687Prepaid Expenses/Deferred Charges

$12,296,711 $2,572,785$341,335$4,526,167$1,035,486$125,926$4,497,729TOTAL ASSETS

LIABILITIES

$3,591 $0 $0 $86 $0 $0 $0Payroll Deduction Liabilities

$0 $0 $0 $0 $0 $0 $206,232Accounts Payable

$908,381 $0 $0 $39,094 $0 $0 $14,138Accrued Expense

$0 $0 $0 $0 $0 $0 $0Interfund Payables

$18,585 $0 $0 $0 $0 $0 $86Deferred Revenue

$1,070 $0 $0 $0 $0 $0 $0Other Liabilities

($3,933) $0 $0 $0 $0 $0 $0CLEARING ACCOUNTS

$927,693 $220,456$0$0$39,180$0$0TOTAL LIABILITIES

$4,187,521 $4,608,776 $158,237 $319,534 $4,489,716 $226,057 $2,551,758FUND BALANCE 7/01/2019

$7,181,497 ($111,047) ($32,311) $676,772 $36,452 $115,278 ($199,429)Revenue Over (Under) Expense

$11,369,018 $2,352,329$341,335$4,526,167$996,306$125,926$4,497,729FUND BALANCE 12/31/2019

$12,296,711 $2,572,785$341,335$4,526,167$1,035,486$125,926$4,497,729TOTAL LIABILITIES AND

FUND BALANCE

JWCC Investment Report

FY 2019

Value as of

Total Cash and Investments December 31, 2019

JWCC Checking 5,425,817

JWCC MMA/Cash 85,619

Illinois Funds 6,659,165

Raymond James Financial Services 4,199,882

JWCC CDs 5,300,000

Total Cash and Investments 21,670,484$

Maturity

Held by JWCC Rate Date

Checking Accounts 1.00% 5,425,817

Raymond James Financial Services 2.08% 4,199,882

IL FUND Checking - Money Market 1.72% 6,659,165

Peoples Prosperity Bank Savings 0.35% 46,971

Edward Jones Cash Account 1.00% 38,648

Mercantile Trust & Savings Bank CD 1.62% 03/15/20 250,000

Peoples Prosperity Bank CD 2.14% 03/26/20 100,000


Edward Jones CD 2.80% 06/29/20 200,000

Edward Jones CD 2.85% 09/19/20 200,000

North Adams State Bank CD 2.05% 09/29/20 250,000


Edward Jones CD 2.85% 01/11/21 200,000

Liberty Bank 2.26% 01/30/21 250,000


Bank of Springfield 2.70% 03/25/21 200,000

Central State Bank 2.50% 06/20/21 200,000

Edward Jones CD 3.00% 06/28/21 100,000

Edward Jones CD 3.00% 06/28/21 250,000

HomeBank CD 3.03% 09/16/21 250,000

HomeBank CD 3.03% 09/16/21 100,000


Edward Jones CD 3.10% 01/04/22 100,000

Edward Jones CD 3.10% 01/10/22 250,000










Reconciliation to Balance Sheet

Total Invested Funds From Above 21,670,484$

Plus Petty Cash/Change Funds 2,965$

Less Agency Funds (47,373)$

Total Cash & Investments Per Balance Sheet 21,626,076$

UNAUDITED REPORT

John Wood Community College, District No. 539Comparison of Actual to Budget - FY' 20 to FY' 19

As of January 31, 2020Unaudited

Operating FundsActual Budget % of Budget

20

Actual Budget % of Budget

19FY ' FY ' 20 FY ' 20 FY ' FY ' 19 FY ' 19

REVENUES:

Local Government Revenue 97.97$5,209,209 $5,316,912 % $4,962,083 95.34$5,204,364 %

State Government Revenue 77.06$940,805 $1,220,820 % $795,774 89.25$891,625 %

Federal Government Revenue 0.00$0 $0 % $0 0.00$0 %

Student Tuition and Fees 97.82$8,085,827 $8,266,160 % $8,053,312 99.07$8,128,749 %

Sales and Services Revenue 86.36$395,306 $457,760 % $318,821 62.60$509,319 %

Facilities Revenue 107.52$16,128 $15,000 % $37,003 115.63$32,000 %

Investment Revenue 56.65$70,814 $125,000 % $77,063 183.48$42,000 %

Gifts and Grants Revenue 354.13$35,413 $10,000 % $4,932 19.73$25,000 %

Other Revenue 19.63$6,611 $33,685 % $4,067 9.79$41,550 %

Transfers From 64.51$60,989 $94,537 % $50,013 44.00$113,675 %

$14,821,100 $15,539,874TOTAL REVENUES: $14,303,067 $14,988,28295.37 95.43% %

EXPENDITURES:

Salaries 53.27$4,567,293 $8,574,503 % $4,533,319 53.69$8,443,204 %

Employee Benefits 57.35$979,089 $1,707,150 % $926,319 56.46$1,640,545 %

Contractual Services 60.51$877,048 $1,449,319 % $754,770 59.42$1,270,295 %

General Materials and Supplies 51.13$432,127 $845,197 % $422,556 48.90$864,067 %

Travel & Conference/Meeting Expense 36.39$104,464 $287,058 % $78,469 37.46$209,449 %

Fixed Charges 50.92$59,476 $116,814 % $58,238 48.91$119,077 %

Utilities 50.41$310,787 $616,498 % $325,753 54.14$601,739 %

Capital Outlay 68.72$172,094 $250,416 % $103,256 66.17$156,052 %

Other Expenditures 37.69$390,906 $1,037,154 % $414,998 40.03$1,036,824 %

Transfers To 53.58$351,350 $655,761 % $448,820 69.37$647,030 %

$8,244,634 $15,539,870TOTAL EXPENDITURES: $8,066,498 $14,988,28253.05 53.82% %

REVENUES OVER (UNDER)

EXPENDITURES$6,576,466 $6,236,568

Operating Fund Revenues: $14,821,100

35.15% Local Government Sources $5,209,209

6.35% State Government Sources $940,805

0.00% Federal Government Sources $0

54.56% Student Tuition and Fees $8,085,827

2.67% Sales and Service Fees $395,306

0.11% Facilities Revenue $16,128

0.48% Investment Revenue $70,814

0.24% Gifts and Grants Revenue $35,413

0.04% Other Revenues $6,611

0.41% Transfers from Other Funds $60,988

Operating Fund Expenditures: $8,244,634

55.40% Salaries $4,567,293

11.88% Employee Benefits $979,089

10.64% Contractual Services $877,048

5.24% Materials and Supplies $432,127

1.27% Conference and Meeting $104,464

0.72% Fixed Charges $59,476

3.77% Utilities $310,787

2.09% Capital Outlay $172,094

4.74% Other Expenditures $390,906

4.26% Transfer to/from Other Funds $351,350

35.15%

6.35%0.00%

54.56%

2.67%

0.11% 0.48% 0.24% 0.04% 0.41%

FY20 Operating Fund Revenues YTD as of Janauary 31, 2020 Unaudited

55.40%

11.88%

10.64%

5.24%

1.27%

0.72%

3.77%2.09% 4.74% 4.26%

FY20 Operating Fund Expenditures YTD as of Janauray 31, 2020Unaudited

Balance Sheet - All FundsAs of

UnauditedJanuary 31, 2020

FundsOperating

(Restricted)Maint. Fund

Oper. &

FundsRestricted

Grant

Fund Fund Fund FundTax

Special LevyCash

WorkingInterestBond &

EnterpriseAuxiliary

ASSETS

$8,456,776 $2,673,785 ($144,072) $925,537 $971,859 $345,890 $2,454,367Cash

$0 $1,828,161 $0 $0 $3,566,244 $0 $0Investments

$2,939,944 $0 $43,924 $0 $0 $0 $0Receivables

$4,083 $1,301 $219,158 $224 $719 $0 $1,545Accrued Revenue

$0 $0 $7,189 $0 $0 $0 $0Interfund Receivables

$88,489 $0 $0 $0 $0 $0 $333,702Inventory

$0 $0 $0 $0 $0 $0 $0Other Assets

$83,558 $0 $0 $0 $0 $0 $1,687Prepaid Expenses/Deferred Charges

$11,572,849 $2,791,301$345,890$4,538,823$925,762$126,200$4,503,248TOTAL ASSETS

LIABILITIES

$99,089 $0 $0 $11,229 $0 $0 $0Payroll Deduction Liabilities

$97 $0 $0 $0 $0 $0 $308,425Accounts Payable

$676,459 $0 $0 $20,737 $0 $0 $7,067Accrued Expense

$7,189 $0 $0 $0 $0 $0 $0Interfund Payables

$18,585 $0 $0 $0 $0 $0 $301Deferred Revenue

$1,070 $0 $0 $0 $0 $0 $0Other Liabilities

$6,374 $0 $0 $0 $0 $0 $0CLEARING ACCOUNTS

$808,861 $315,793$0$0$31,966$0$0TOTAL LIABILITIES

$4,187,521 $4,608,776 $158,237 $319,534 $4,489,716 $226,057 $2,551,758FUND BALANCE 7/01/2019

$6,576,466 ($105,528) ($32,037) $574,262 $49,107 $119,833 ($76,251)Revenue Over (Under) Expense

$10,763,988 $2,475,508$345,890$4,538,823$893,796$126,200$4,503,248FUND BALANCE 1/31/2020

$11,572,849 $2,791,301$345,890$4,538,823$925,762$126,200$4,503,248TOTAL LIABILITIES AND

FUND BALANCE

JWCC Investment Report

FY 2019

Value as of

Total Cash and Investments January 2020

JWCC Checking 4,556,672

JWCC MMA/Cash 94,406

Illinois Funds 6,961,918

Raymond James Financial Services 4,209,774

JWCC CDs 5,300,000


Maturity

Held by JWCC Rate Date

Checking Accounts 1.00% 4,556,672

Raymond James Financial Services 2.08% 4,209,774

IL FUND Checking - Money Market 1.72% 6,961,918

Peoples Prosperity Bank Savings 0.35% 46,985

Edward Jones Cash Account 1.00% 47,421




Edward Jones CD 2.80% 06/29/20 200,000

Edward Jones CD 2.85% 09/19/20 200,000

North Adams State Bank CD 2.05% 09/29/20 250,000


Edward Jones CD 2.85% 01/11/21 200,000

Liberty Bank 2.26% 01/30/21 250,000



Central State Bank 2.50% 06/20/21 200,000

Edward Jones CD 3.00% 06/28/21 100,000

Edward Jones CD 3.00% 06/28/21 250,000

HomeBank CD 3.03% 09/16/21 250,000

HomeBank CD 3.03% 09/16/21 100,000


Edward Jones CD 3.10% 01/04/22 100,000

Edward Jones CD 3.10% 01/10/22 250,000










Reconciliation to Balance Sheet

Total Invested Funds From Above 21,122,771$

Plus Petty Cash/Change Funds 2,965$

Less Agency Funds (47,187)$

Total Cash & Investments Per Balance Sheet 21,078,548$

UNAUDITED REPORT

board of trustees of john wood community college counties ... bo… · february 19, 2019 board of...

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