board of trustees of community college district …management, asset preservation, employee...

Regular Board Meeting of 06/21/07 of 23

Approved 07/19/07

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL,

STATE OF ILLINOIS

MINUTES OF THE REGULAR MEETING OF THURSDAY, JUNE 21, 2007 HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL

1. CALL TO ORDER – The Regular Meeting of the Board of Trustees was called to order by Chairman McKinnon at 6:04 p.m. in room SRC-2052. 2. ROLL CALL – Trustees present: David Carlin, Mary A. Mack, Micheal E. McKinnon, Mark J. Nowak, Joseph T. Snyder, Kathy A. Wessel, Joseph C. Wozniak and Student Trustee Hope Whitten. Trustees absent: None. Also present were President Sunil Chand, Counsels Everett Nicholas and Lorence Slutzky, staff members, representatives of the press, and visitors. Board Secretary Karen V. Neely was recorder.

CLOSED SESSION – At 6:05 p.m., Chairman McKinnon asked for a motion to go into Closed Session for the following reasons: THAT THE BOARD OF TRUSTEES HOLD A CLOSED SESSION FOR THE PURPOSES OF DISCUSSING: (1) THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE TO DETERMINE ITS VALIDITY; AND (2) THE SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTGY OWNED BY THE PUBLIC BODY. Trustee Snyder made the motion, adding the following additional reason for Closed Session; Trustee Mack seconded the full motion. (3) LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE PARTICULAR PUBLIC BODY HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLY OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Snyder, Wessel, Wozniak and McKinnon. Motion carried. PUBLIC HEARING FOR PROPOSED FY-08 BUDGET – The Public Hearing for the proposed FY-08 Budget was held in SRC-2052 beginning at 6:45 p.m. prior to the Board Meeting. Christopher Wodka, Director of Financial Affairs and Controller, presented the College of DuPage proposed budget for FY 2008. Total revenues for the Operating Funds are $141,408,822; and total expenditures for the Operating Funds are $140,925,406. Total revenues for all funds are budgeted at $224,495,984. Total expenditures are budgeted at $356,708,458. Total revenues are $218,964,780, and total expenditures are $213,452,507 when contingencies and the Operations and Maintenance


(Restricted) Fund are excluded. The Operations and Maintenance (Restricted) Fund accounts for capital projects are often funded and completed on a multi-year basis, and the timing is such that their revenues and expenditures may not necessarily match in a particular fiscal year. There were no questions from the public, and there were no questions from the Board. RESUME OPEN MEETING – At 7:08 p.m., Wessel moved, Nowak seconded, THAT THE OPEN MEETING BE RESUMED. On voice vote, motion carried unanimously. Chairman McKinnon asked for a moment of silence in honor of Faculty member Mario Reda who passed away this week. Mario was a strong Faculty leader and part of the College longer than any other current member of the Faculty. 3. AWARDS AND RECOGNITIONS

3.01 Adade Wheeler Award – In memory of Adade Wheeler, the

2007 Woman of Distinction Award has been awarded to Dr. Maryann Krieglstein, Associate Professor of Human Services in the Health, Social and Behavioral Sciences Division. This College of DuPage award is presented to a woman of outstanding accomplishment in the personal and/or professional advancement of women. Dr. Krieglstein is committed to social justice by working, educating and volunteering for, and on behalf of, women and children.

3.02 Pathways Project – Moved to 08/23/07 Regular Board

Meeting Agenda.

3.03 Certificate of Achievement for Excellence in Financial Reporting and

3.04 Distinguished Budget Presentation Award – Vice President Thomas Ryan introduced the Finance Office staff responsible for the College receiving these two awards presented by the Government Finance Officers Association of the United States and Canada (GFOA). The first award is for the submission of the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2006, and it is the highest form of recognition in the area of governmental accounting and financial reporting. The second award is for the Budget Presentation for the fiscal year ending June 30, 2007. To receive this award, the governmental entity must satisfy nationally recognized guidelines for effective budget presentation in the following four categories: (1) a policy document, (2) a financial plan, (3) an operations guide and (4) a communications device. Finance Office staff include Manager of Cash Receipts and Accounts Receivable Jacqueline Carnevale, Chief Accountant Nancy Gage, Manager of Cash Disbursements Gary Rash, Senior Budget Financial Analyst Judy Vosicky, and Director of Financial


Affairs and Controller Christopher Wodka. Jeanine Rasmussen and Vivian Wielgos are retired staff who also worked on these projects.

3.05 Women’s Tennis First Place National Championship NJCAA

Division III – Director of Athletics Paul Zakowski introduced Coach Jim Bowers and several team members, noting that the Women’s Tennis Team took First Place in the national championship for the first time ever in the history of women’s tennis at C.O.D.

3.06 Men’s Track Third Place NJCAA Division III – Coach Jane

Vatchev introduced several team members, noting that John Fry captured three individual national titles and was named the NJCAA Division III Men’s Track Athlete of the Meet.


4. MONITORING INFORMATION 4.01 Monthly Construction Project Summary – The Trustees

reviewed this report and the Milestone Summary Report which is prepared monthly by the Facilities Planning and Construction Office. Updates were given to the Board by Program Manager Jim Koolish and Project Manager Angela Knoble on the following items, after which the Board discussed each item:

ℜ North MAC parking lot ℜ HCNS utility project ℜ TEC building ℜ Soil removal on HCNS site ℜ Operating Engineers working on site are currently

without a contract Jane Ostergaard, Associate Professor/Architecture Coordinator, and Mark Pearson, Architecture Instructor, introduced students John Svast and Tim Philips who are responsible for creating the beautiful FMP model located in the Library. They reported this project was invaluable for these students to have a “real world experience”. The assistance of Gavin Tun and Angela Knoble to encourage and supervise their work was greatly appreciated. 4.02 Government Relations Report – President Chand reported on government relations issues including the activities of Lobbyists Paul Purdue and Vincent Persico. (Complete report attached to permanent minutes.) 4.03 Aramark Annual Report – Keith Tague, Director of Facilities, Operations and Maintenance at the College, gave a preliminary report and then introduced Lorne Lebster, Aramark Regional Vice President, and Michael Graupman, Aramark Vice President of Operations, who explained in detail their report. Items discussed included contract adjustments, budget management, asset preservation, employee development and training, campus quality and satisfaction, high efficiency cleaning program, energy management program, natural gas and electricity energy management, and the service response center. The Board questioned Aramark’s promise of a facilities technicians academic program more than two years. Aramark responded that meetings took place with College Faculty early on but that the process did not work. They are currently moving forward with an Aramark/C.O.D. Faculty meeting scheduled for July. Because the Board did not receive Aramark’s Annual Report prior to the Board Meeting, they will remove the Aramark Contract Payment item from the Consent Agenda in order to discuss and vote on it as a separate item. (Complete report attached to permanent minutes.)


5. GENERAL INFORMATION 5.01 Board Reports a) ICCTA – Trustee Wessel reported on the June 8-10 ICCTA Annual Convention in Chicago with six of our Trustees attending. Former Trustees Fawell and Landry were honored at a luncheon. Older Adult Institute Director Marget Hamilton (ICCTA 2007 Gary W. Davis Ethical Leadership Award recipient) and History Professor Jane Wu (ICCTA 2007 Outstanding Faculty Member) were honored at the Awards Banquet. At the ICCTA Board meeting, the by-laws were changed to allow the size of the institution to determine the number of voting representatives per college, and Trustee Wessel was elected President of ICCTA for 2007-2008. Trustee Snyder noted that ICCTA is discussing a half-day workshop to be held with College Administrators. b) Foundation – Trustee Snyder reported on the following events from the May 21 Foundation Board Meeting:

ℜ Recognition of the College Outstanding Graduates with a cash gift and an engraved clock.

ℜ Received a report on the investment performance of the Foundation’s invested assets for the past year.

ℜ Accepted the resignation of Cathy Coughlin from the Foundation Board as she has been promoted from CEO of ATT Midwest to Executive VP of Global Marketing for the ATT corporate office in Texas.

ℜ Foundation Vice President Joan Morrissey was honored for her work with our Foundation as an outstanding Volunteer of the Year by the West Suburban Philanthropic Network.

ℜ The Annual Foundation Golf Outing will be held on July 30th at White Eagle, and currently we are ahead with registrations.

c) Student Issues – Student Trustee Whitten made the following comments:

ℜ Summer classes are in session and going well. ℜ The Student Leadership Council (SLC) has been

working independently on a blood drive with a Chicago radio station.

ℜ SLC officers have been doing a letter-writing campaign to legislators on State budget issues.

d) Committee of the Whole – The Committee of the Whole met on June 11 and reviewed the Licensed Practical Nurse (LPN) Program, the MAC liquor license,


the College budget and assumptions, and the June 21 Board Meeting Agenda. They also heard reports from Lobbyists Paula Purdue and Vincent Persico who were present at the meeting. e) Board Items

ℜ Chairman McKinnon reported that he and Trustees Mack and Wessel attended the GED Graduation on June 9.

ℜ On July 9, the Board will discuss the possibility of changing the format and time for the Regular Board of Trustees Meetings.

ℜ The Trustees discussed their Board Retreat topics and possible facilitator.

♣ Following this discussion, Snyder moved, Carlin seconded, THAT THE BOARD OF TRUSTEES POSTPONE THEIR JULY 9 BOARD RETREAT TO A LATER DATE. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Snyder, Wessel, Wozniak and McKinnon. Motion carried unanimously.

♣ In addition, Nowak moved, Snyder seconded, THAT THE BOARD OF TRUSTEES TAKE THE BOARD SELF-ASSESSMENT SURVEY (INCLUDED IN THEIR TRUSTEE HANDBOOKS) IN AN ELECTRONIC ZOOMERANG FORMAT TO BE COMPLETED BY JUNE 29 WITH RESULTS AVAILABLE FOR THEIR JULY 9 BOARD MEETING. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Snyder, Wessel, Wozniak and McKinnon. Motion carried unanimously.

5.02 President’s Report – President Chand reported on College activities since the last Board Meeting. In addition, he noted:

∞ The main event this month has been receipt of the Higher Learning Commission AQIP quality check-up site visit report. Although it is not the formal reaffirmation of accreditation, it is, in the series of our quality and College papers, one of the most important documents the College has received since its last accreditation report. The report is now posted on the College AQIP website. The Board thanked everyone who made this site visit a success.

5.03 Gifts and Grants – The Resource Development Office is charged with obtaining external funding through grants to College of DuPage and gifts to the C.O.D. Foundation.

Donations of Note to the Foundation


Donor Amount Project/Purpose

Glen Ellyn Infant Welfare

$ 13,000

Glen Ellyn Infant Welfare Scholarship

Public Broadcasting Cooperative of Illinois

13,000 WDCB Future Fund

Lombard Police Department

6,000 SLEA (2001 Ford Crown Victoria)

DuPage Community Foundation (Jerry Bradshaw Fund)

6,000

Jerry Bradshaw Memorial Scholarship

LaSalle Bank 5,000 Workforce Development Fund

AT&T Midwest 5,000 Golf Day Sponsor

Private Donor 5,000 Healthcare Initiative

Leaders Bank 5,000 Golf Day Sponsor

Private Donor 4,000 Herb Salberg PE Scholarship

Illinois Tool Works 4,845 (Matching Gifts) Kathy Marszalek Memorial Scholarship ($3750); WDCB Future Fund ($1095)

Gilbane Building Company

3,000 Golf Day Sponsor

Kiwanis Central DuPage

3,000 Kiwanis Central DuPage Scholarship

HOK 2,500 Golf Day Sponsor

Graphic Arts & Papers Assoc.

2,000 Graphic Arts & Paper Scholarship

David Rendall (Foundation Board Trustee)

1,500

General Operating Endowment

Margarette Lawless (Foundation Board Trustee)

1,250 Healthcare Initiative

Private Donor 1,000 Donald Fischer Scholarship

Sikich LLP 1,000 Golf Day Sponsor

Private Donor 1,000 Arts Center Programming

There were no Grants to report this month.

5.04 Board Calendar – The Board reviewed their calendar of events. 5.05 Upcoming Bids and Contracts – As of June 6, 2007, the following items are scheduled for approval at the


July Board of Trustees meetings:

a) Cosmetology Equipment b) Anatomy & Physiology Supplies c) Printing of the Arts Center Single Ticket Booklet d) Temporary Employment Services (RFP) e) Radio Tower Fence Project

Items may be added or deleted as required.

5.06 FY-08 Sports/Accident Insurance Renewal – Sports accident insurance coverage carried by College of DuPage is secondary to any insurance carried by the student athletes or any other group insurance carried by the parents or the athletes. This coverage extends to all men’s and women’s sports and includes student managers, trainers, student coaches and cheerleaders. The Athletic Department, coaches, trainers, Health Services and Risk Management monitor this insurance plan very closely. Premiums for this insurance are charged to the Student Activities account.

5.07 Non-Union Part-Time Faculty Remuneration – This revision increases the rate of part-time faculty remunerations effective Fall Semester 2007. The part-time faculty schedule is also used for payment overloads to current full-time faculty. This increase is approximately a 1% increase in the previous rates and matches the increase in the starting rate for unionized part- time faculty. There is a re-opener in the unionized part-time faculty contract if the non-union rate is increased more than this recommendation. The Board will be asked to approve the increase at their July Board Meeting. 5.08 Ρετιρε εντ/Ρεσιγνατιον οφ Αδ ινιστρατορσ ∠ For information and planning purposes, the Human Resources Office has confirmed the following Administrators have retired or have given us their intent to retire in 2007: NAME RETIREMENT DATE Joyce Abel, Executive Director, BPI & Continuing Ed. April 30, 2007 NO REPLACEMENT Lesli Barger, Associate V.P., Economic Dev. & Community Affairs April 30, 2007 REDEFINED POSITION: Associate Vice President for Community Affairs Suzanne Blasi, Director, Admissions, Registration & Records August 31, 2007 REDEFINED POSITION: Dean of Admissions Services and Registrar Terence Fuller, Director, Academic Services & Regional Centers October 31, 2007 REDEFINED POSITION: Director of Educational Partnerships & Outreach Bernard Fradkin, Dean of Learning Resources, Library


June 30, 2007 SAME POSITION Kay Nielsen, V.P. of Student Affairs August 31, 2007 SAME POSITION For information and planning purposes, the Human Resources Office has confirmed the following Administrator has given us her intent to resign in 2007: NAME RESIGNATION DATE Peggy Bradford, Associate Dean of Social Sciences June 30, 2007 SAME POSITION

5.09 Board Policies and Procedures

a) #1601, Tele-Conference Attendance for Board or Committee Meetings – This policy has been updated by the College legal counsel to bring it in line with the law which stipulates that Trustees cannot attend Board Meetings by video or audio conference call if they are away on vacation. b) #1605, Board Member Computers (New Policy) – This new policy was prepared by the College legal counsel to stipulate how Board Members are to use various types of equipment provided to them for College business.

5.10 Governmental Consortium/Cooperative Purchases – The Board reviewed the list below of items purchased using governmental consortium/cooperative agreements which fully meet the competitive bidding requirements of Illinois law:

Governmental Consortium/Cooperative Agreements

Purchases for May, 2007

Date Vendor Agreement Description $ Amount

5/11/07 CDWG ICCSPC Adobe Creative Suite Software $21,853.00

5/29/07 KI IPHEC Furnishings for ESL OCC139 $15,666.39

5/30/07 KI IPHEC Furnishings for BPI New Location $177,165.58

ICCSPC - Illinois Community College System Procurement Consortium

IPHEC - Illinois Public Higher Education Consortium


6. OWNERSHIP LINKAGE – AGENDA-RELATED ITEMS ONLY 6.01 Comments from College Constituency Groups – Faculty Senate President Glenn Hansen congratulated the Administrators who are retiring and recognized the Faculty whose letters of retirement will be approved by the Board. He further addressed budget issues and building bids, urging the Board to hold the FMP architects and construction firms to the same standards of budget constraints and planning which are applied to the operational budget of the College. (Complete comments attached to permanent minutes.) 6.02 Comments from the Public – None. The Trustees removed items #7.11, Aramark Contract Payment, from the Consent Agenda to be discussed and voted on separately. 7. CONSENT AGENDA – Snyder moved, Wessel seconded, THAT THE BOARD

APPROVE THE CONSENT AGENDA CONSISTING OF THE FOLLOWING ITEMS: 7.01 BOARD MEETING MINUTES – THAT THE BOARD APPROVE THE

MINUTES OF THE FOLLOWING BOARD MEETINGS: a) 05/08/07 SPECIAL BOARD MEETING (Outgoing Board) b) 05/08/07 SPECIAL BOARD REORGANIZATIONAL MEETING (Newly

Elected Board) c) 05/08/07 FACILITIES MASTER PLAN BOARD MEETING d) 05/08/07 COMMITTEE OF THE WHOLE MEETING e) 05/14/07 REGULAR BOARD OF TRUSTEES MEETING 7.02 FINANCIAL REPORTS – THAT THE BOARD APPROVE THE FOLLOWING

FINANCIAL REPORTS: (A) MAY TREASURE’S REPORT, AND (B) PAYROLL & ACCOUNTS PAYABLE REPORT.

7.03 BIDS – THAT THE BOARD APPROVE THE FOLLOWING BID RECOMMENDATIONS: Α) ΑΡΧΗΙΤΕΧΤΥΡΑΛ/ΕΝΓΙΝΕΕΡΙΝΓ ΣΕΡςΙΧΕΣ ΦΟΡ ΤΗΕ ΕΝΕΡΓΨ

ΜΑΣΤΕΡ ΠΛΑΝ (ΡΦΘ) ∠ THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT FOR ENGINEERING SERVICES FOR AN ENERGY MASTER PLAN WITH TENG & ASSOCIATES, INC., 205 NORTH MICHIGAN AVENUE, CHICAGO, IL 60601, FOR A FIXED FEE OF $85,238.00, PLUS REIMBURSABLE EXPENSES NOT TO EXCEED $12,007.00, PENDING FINAL REVIEW AND APPROVAL BY THE COLLEGE ATTORNEY.

Β) ΕΣΙΓΝΠΡΟ ΤΟΟΛΣ ΣΟΦΤ⏐ΑΡΕ ΠΥΡΧΗΑΣΕ (ΝΟΝ−ΒΙ ) ∠ ΤΗΑΤ ΤΗΕ

BOARD APPROVE THE NON-BID PURCHASE OF THE INFOPRINT UTILITY – DESIGNPRO TOOLS FOR SMB FROM ELIXIR TECHNOLOGIES CORPORATION, 721 E. MAIN STREET, VENTURA, CA 93001, FOR A TOTAL EXPENDITURE OF $13,565.00.


C) STAFF SERVICES PAPER – THAT THE BID FOR STAFF SERVICES PAPER BE AWARDED TO THE LOWEST RESPONSIBLE BIDDERS, ON AN ITEM BY ITEM BASIS AS INDICATED:

Item Vendor $

Amount 1,2,3,4,5,6,7,8,9,10,11, Midland Paper $

168,886.12 12,13,14,15,16,17,18, 101 E. Palatine Road 19,20,22,23,24,25,26 Wheeling, IL 60090 21 Bradner-Smith Paper $ 881.85

2300 Arthur Avenue Elk Grove Village, IL 60007 __________ For a total expenditure of:

$ 169,767.97. ) ΧΥΣΤΟ ΙΑΛ ΣΥΠΠΛΙΕΣ ∠ THAT THAT THE BID FOR CUSTODIAL

SUPPLIES BE AWARDED TO THE LOWEST RESPONSIBLE BIDDERS, ON AN ITEM BY ITEM BASIS AS INDICATED:

Item Description Vendor $ Amou 1B Roll Towels Edward Don & Company $11.64/case

$13,968.00 350 ft roll Recycled 2500 S. Harlem Avenue North Riverside, IL 60546

2B Multifold Towels Edward Don & Company $11.68/case $11,680.00 250 sheet Recycled 3B Toilet Tissue Edward Don & Company $28.95/case

$ 2,895.00 500 sheet Recycled 4B Toilet Tissue Edward Don & Company $19.84/case $29,760.00 1,000 ft. roll Recycled 5 Roll Towel Dispenser Edward Don & Company $22.22/each $ 1,111.00 6 Fold Towel Dispenser Edward Don & Company $19.49/each $ 584.70 7 Toilet Tissue Dispenser Edward Don & Company $120.39/each $ 815.60 8 Lotion SoapUnique Products, Inc. $25.30/case $ 4,301.00 3860 Commerce Drive St. Charles, IL 60174 9 Lotion Shampoo Unique Products, Inc $28.90/case $ 1,445.00


10 Soap Dispenser Unique Products, Inc. $charge $ no charge 11 Poly Liners-8 Micron Interboro Packaging Co $13.98/case $ 3,634.80 114 Bracken Road Montgomery, NY 12549


12 Poly Liners-12 MicronInterboro Packaging Corp. $8.48/case $ 5,088.00 13 Poly Liners-17 Micron Interboro Packaging Co $14.32/case $ 12,172.00

For a total estimated expenditure of: $ 87,455.10.

E) PRINTING OF THE COURIER – THAT THE BID FOR THE PRINTING OF THE COURIER BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER, CASTLE PRINTECH, 121 INDUSTRIAL DRIVE, DEKALB, IL 60115, PER THE ATTACHED SCHEDULE OF RATES, FOR A TWO-YEAR CONTRACT TERM, SEPTEMBER 1, 2007 TO JUNE 30, 2009, FOR AN ESTIMATED ANNUAL EXPENDITURE OF $27,527.00. Φ) ΧΟΜΠΥΤΕΡ ΗΑΡ ΡΙςΕΣ, ΧΑΡΡΙΕΡΣ & ΑΥΤΟ ΕΣΚ ΣΟΦΤ⏐ΑΡΕ ∠

That the bid for Computer Hard Drives, Carriers & Autodesk Software be awarded to the lowest responsible bidders, on an item by item basis as indicated:

Item Vendor $ Amount 1, 2 CDWG $ 12,070.00

230 N. Milwaukee Avenue Vernon Hills, IL 60061

3 Imaginit Technologies, Inc. $

27,850.00 2030 E. Algonquin Road Schaumburg, IL 60173

4 Aidex Corporation $ 3,700.00

1802 N. Division Street Morris, IL 60450 _________

For a total expenditure of: $

43,620.00.

G) ARTWORK CONSERVATIONIST SERVICES (REJECTION) – THAT THE BOARD OF TRUSTEES RESCIND THE CONTRACT FOR ARTWORK CONSERVATIONISH SERVICES WITH BRENNAN MCGAFFEY, 1400 W. HURON STREET, CHICAGO, IL 60622. H) ARTWORK CONSERVATIONIST SERVICES (NON-BID) – THAT THE BOARD OF TRUSTEES APPROVE THE NON-BID EXPENDITURE FOR ARTWORK CONSERVATIONISH SERVICES WITH PHILIP VON ZWECK, P. O. BOX 667, CHICAGO, IL 60690, FOR AN ESTIMATED ANNUAL EXPENDITURE OF $18,200.00.


I) TEC BID RELEASE 1A: PRECAST CONCRETE – THAT THE BOARD OF TRUSTEES APPROVE THE CONSTRUCTION COSTS FOR THE TRADE SUB- CONTRACTOR FOR TEC BID PACKAGE 1A AS FOLLOWS: Description Contractor $ Amount Precast Concrete DuKane Precast, Inc. $838,100.00 1805 High Grove Lockport, IL 60441 For a total expenditure of: $838,100.00. 7.04 CHANGE ORDERS A) RATIFY ADMINISTRATIVE CHANGE ORDERS – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDERS AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT. B) APPROVE BOARD CHANGE ORDERS 1) CHANGE ORDER: HCNS ADDITIONAL REIMBURSABLES – GILBANE BUILDING CO. – THAT THE BOARD APPROVE A CHANGE ORDER TO GILBANE BUILDING COMPANY TO COVER ADDITIONAL COSTS TO INCREASE THE CONSTRUCTION PHASE REIMBURSABLES FOR OWNER DIRECT COSTS AND CONTRACT FEE PROPOSAL CREDITS FOR THE HCNS PROJECT FOR AN AMOUNT OF $118,386.00. 2) CHANGE ORDER: TEC ADDITIONAL REIMBURSABLES – GILBANE BUILDING CO. – THAT THE BOARD OF TRUSTEES APPROVE A CHANGE ORDER TO GILBANE BUILDING COMPANY TO COVER ADDITIONAL COSTS TO INCREASE THE CONSTRUCTION PHASE REIMBURSABLES FOR OWNER DIRECT COSTS AND CONTRACT FEE PROPOSAL CREDITS FOR THE TEC PROJECT FOR AN AMOUNT OF $206,786.00. 7.05 APPOINTMENT/EMPLOYMENT/DISMISSAL OF PERSONNEL A) THAT THE BOARD ACCEPT THE RETIREMENTS OF: NAME RETIREMENT PROVISION DATE ROBERT GEORGALAS 08/14/09 SECTION H2, WINDOW II, AGREEMENT EFFECTIVE 07/13/03 DIANE LONG 08/14/09 SECTION H2, WINDOW II, AGREEMENT EFFECTIVE 07/13/03 MERI PHILLIPS 08/31/09 SECTION H2, WINDOW II,


AGREEMENT EFFECTIVE 07/13/03 B) THAT THE BOARD APPROVE THE APPOINTMENTS OF DONNA BADOWSKI, THERESA BUCY AND BEATRICE BROWN TO THE FACULTY EFFECTIVE AS INDICATED AT A SALARY IN ACCORDANCE WITH BOARD POLICY #4418, INITIAL SALARY PLACEMENT OF FACULTY; AND THAT THE BOARD APPROVE THE APPOINTMENT OF MERYL SUSSMAN TO THE ADMINISTRATION EFFECTIVE AUGUST 1, 2007 AT A SALARY IN ACCORDANCE WITH BOARD POLICY #4504, ADMINISTRATORS’ REMUNERATION. 7.06 ILLINOIS PREVAILING WAGE ACT RESOLUTION – THAT THE BOARD OF TRUSTEES ADOPT THE RESOLUTION REGARDING THE PREVAILING WAGE RATE FOR DuPAGE COUNTY IN ACCORDANCE WITH ILLINOIS PREVAILING WAGE ACT (ILL. REV. STAT. 820 ILCS 130/1). 7.07 FY-08 PROPERTY, LIABILITY & WORKERS’ COMPENSATION INSURANCE RENEWAL THAT THE BOARD OF TRUSTEES APPROVE THE FY-08 PROPERTY, LIABILITY, WORKERS’ COMPENSATION, MEDICAL MALPRACTICE AND OTHER INSURANCE COVERAGE PER THE ATTACHED SCHEDULE, THROUGH ARTHUR J. GALLAGHER & COMPANY, FOR THE PERIOD JULY 1, 2007 THROUGH JUNE 30, 2008, AT A TOTAL ESTIMATED PREMIUM OF $1,072,217.00 LESS ESTIMATED DIVIDENDS OF $131,397.00 FOR A NET PREMIUM OF $940,820.00. THIS PREMIUM REPRESENTS A 7.65% DECREASE OVER FY-07. 7.08 RENEWAL OF TREASURER’S BOND – THAT THE BOARD OF TRUSTEES APPROVE THE TREASURER’S BOND TO BE WRITTEN THROUGH ARTHUR J. GALLAGHER COMPANY AND UNDERWRITTEN BY THE CARRIER SHOWN, IN THE AMOUNT OF COVERAGE LISTED BELOW, FOR A 12-MONTH PERIOD FROM JULY 1, 2007 TO JUNE 30, 2008. LIMIT CARRIER 12-MONTH PREMIUM $18,500,000.00 LIBERTY MUTUAL $18,500.00

7.09 RAMP DOCUMENT FY 2009-2013 – THAT THE BOARD OF TRUSTEES

APPROVE THE COLLEGE OF DuPAGE FY 2009 RAMP DOCUMENT DATED JUNE 2007 FOR SUBMISSION TO THE ILLINOIS COMMUNITY COLLEGE BOARD (ICCB).

7.10 MAINTENANCE CONTRACT RENEWALS – THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING MAINTENANCE CONTRACTS FOR SERVICE ON THE FOLLOWING ITEMS: A) AUTOMATED LOGIC $ 27,840.00 (BUILDING AUTOMATION BIC & CAROL STREAM) 811 OGDEN AVENUE LISLE, IL 60532


B) BLACKBOARD $118,000.00 (COURSE MANAGEMENT SYSTEM) 1899 L STREET, NW; 11TH FLOOR WASHINGTON, DC 20036 C) CGI/AMS $157,116.00 (ADVANTAGE FINANCIAL SYSTEM) 1777 NORTH KENT STREET ARLINGTON, VA 22209 D) CAMPUS EAI CONSORTIUM $ 42,265.00 (MY COD PORTAL SYSTEM) 11000 CEDAR AVENUE CLEVELAND, OH 44106 E) CARLI $ 32,484.00 (LIBRARY DATABASE LICENSES) 501 E. DANIEL STREET, SUITE 228 CHAMPAIGN, IL 61820 F) COMPUTER ASSOCIATES $ 45,237.00 (MAINFRAME UTILITY SOFTWARE) ONE COMPUTER ASSOCIATES PLAZA ISLANDIA, NY 11788-7002 G) DATA PROCESSING SCIENCES CORP. $ 17,616.00 (TREND MICRO ANTIVIRUS SOFTWARE) 10810 KENWOOD ROAD CINCINNATI, OH 45242 H) DATATEL $249,740.00 (STUDENT INFORMATION SYSTEM) 4375 FAIR LAKES COURT FAIRFAX, VA 22033 I) DECISION ANALYZER $ 12,530.00 (ADHOC REPORTING TOOL) 4390 US ROUTE 1 NORTH PRINCETON, NJ 08540 J) GARTNER GROUP $ 29,220.00 (IT SUBSCRIPTION SERVICE) 56 TOP GALLANT ROAD P. O. BOX 10212 STANFORD, CT 06904-2212 K) GOVERNET OF IDAHO FALLS $ 22,620.00 (CurricUNET SYSTEM) P. O. BOX 4615 THOUSAND OAKS, CA 91359 L) HONEYWELL INTERNATIONAL INC. $ 21,735.00 (TEMPERATURE CONTROL PE/MAC/SRC-N)


12490 COLLECTIONS CENTER DRIVE CHICAGO, IL 60693 M) IBM CORPORATION $ 67,771.64 (IBM MAINFRAME HARDWARE) P. O. BOX 643600 PITTSBURGH, PA 15264-3600 N) IBM CORPORATION $163,500.00 (IBM MAINFRAME OPERATING SYSTEM) O) InfoUSA $ 14,800.00 (LIBRARY DATABASE LICENSES) P. O. BOX 3603 OMAHA, NE 68103-0603 P) INNOVATIVE INTERFACES $ 62,052.00 (AUTOMATED LIBRARY SYSTEM) 5850 SHELLMOUND STREET EMERYVILLE, CA 94608 Q) INNOVATIVE INTERFACES $ 24,000.00 (INN-Reach/LINKin LIBRARY SYSTEM) R) INTEGRAL SYSTEMS $107,100.00 (HUMAN RESOURCE SYSTEM) 27824 REO ROAD GROSSE ILE, MI 48138-2080 S) MIAMI UNIVERSITY $ 13,553.00 (DEGREE AUDIT SYSTEM/DARwin) 318 HOYT HALL OXFORD, OH 45056 T) NORTEL NETWORKS $108,615.00 (NETWORK HARDWARE & SOFTWARE) 4650 MONTGOMERY ROAD CINCINNATI, OH 45212 U) NOVELL $ 70,470.47 (NOVELL/MHEC ACADEMIC LICENSE AGREEMENT) 1800 SOUTH NOVELL PLACE M/S PRV-H-544 PROVO, UT 84606 V) OCLC/ILLINET-ILLINOIS STATE LIBRARY $ 41,018.00 (ON-LINE COMPUTER LIBRARY) 300 SOUTH SECOND STREET SPRINGFIELD, IL 62701 W) PATTEN POWER SYSTEMS $ 33,969.00 (GENERATION PLANT MAINTENANCE) 615 WEST LAKE STREET ELMHURST, IL 60126


X) PROJECT LEADERSHIP ASSOCIATES $ 91,000.00 (ENTERPRISE DATA NETWORK & NETWORK SECURITY) 200 WEST ADAMS, SUITE 250 CHICAGO, IL 60606 Y) PROQUEST, INFORMATION & LEARNING $ 30,405.00 (LIBRARY DATABASE LICENSES) DEPT. 77304 DETROIT, MI 48277 Z) SIEMENS BUILDING TECHNOLOGIES $ 43,760.00 (BUILDING AUTOMATION SRC, SCC, MAC ADDITION, BIC SCIENCE LABS, WESTMONT & NAPERVILLE) 580 SLAWIN COURT MT. PROSPECT, IL 60056 AA) SIGMA SYSTEMS, INC. $ 38,290.00 (STUDENT AID MANAGEMENT SYSTEM) 2305 S. COLORADO BLVD., #100 DENVER, CO 80222 BB) THOMSON GALE $ 52,554.24 (LIBRARY DATABASE LICENSES) 27500 DRAKE ROAD FARMINGTON HILLS, IL 48331-3535 CC) TIER TECHNOLOGIES, INC. $ 12,960.00 (VOICE & WEB REGISTRATION SYSTEMS) P. O. BOX 3140 AUBURN, AL 36831 DD) TIMECRUISER COMPUTING CORPORATION $151,400.00 (MY COD & ACADEMIC PORTAL) 9 LAW DRIVE – 3RD FLOOR FAIRFIELD, NJ 07004 EE) VERITAS SOFTWARE CORPORATION $ 26,302.55 (NETBACKUP – SERVER BACKUPS) 350 ELLIS STREET MOUNTAIN VIEW, CA 94043 FOR A TOTAL EXPENDITURE OF: $1,929,923.90.

7.11 ARAMARK CONTRACT PAYMENT – This item was removed from the

Consent Agenda to be discussed and voted on separately. 7.12 BUSINESS INTELLIGENCE SOFTWARE – THAT THE BOARD OF TRUSTEES APPROVE THE NON-BID EXPENDITURE FOR BUSINESS OBJECTS, BUSINESS INTELLIGENCE SOFTWARE, FROM BUSINESS OBJECTS AMERICA FOR A ONE-TIME LICENSE FEE OF $109,948.50, ANNUAL MAINTENANCE $21,989.70, AND $11,625.00 IN TRAINING.


7.13 BOARD POLICIES A) #4504, ADMINISTRATORS’ REMUNERATION – THAT THE BOARD OF TRUSTEES APPROVE REVISED BOARD POLICY #4504, ADMINISTRATORS’ REMUNERATION (ADMINISTRATORS’ RETIREMENT BENEFITS). 7.14 APPROVAL OF RESOLUTIONS OF APPRECIATION – THAT THE BOARD OF TRUSTEES APPROVE THE RESOLUTONS OF APPRECIATION FOR THE FOLLOWING SPORTS TEAMS: #3.05, WOMEN’S TENNIS FIRST PLACE NATIONAL CHAMPIONSHIP NJCAA DIVISION III #3.06, MEN’S TRACK THIRD PLACE NJCAA DIVISIO III In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Nowak, Snyder, Wessel, Wozniak, Carlin, Mack, and McKinnon. Motion carried unanimously. 7.11 ARAMARK CONTRACT PAYMENT – Nowak moved, Wessel seconded, THAT THE BOARD CONSIDER APPROVAL OF A 2.8% DISCOUNT, $20,545.00, FOR THE PREPAYMENT OF $713,200.00 FOR THE PERIOD OF TIME JULY 1, 2007 THROUGH APRIL 30, 2008 FOR THE MANAGEMENT FEE WITH ARAMARK. The Board discussed this item at length. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Mack, Wessel and Wozniak; Carlin passed. Voting no: Snyder, Nowak, Carlin and McKinnon. Motion failed. The Board asked the College Legal Counsel to review this item and report to them in July. 8. OWNERSHIP LINKAGE – GENERAL ITEMS 8.01 Comments from College Constituency Groups – Faculty Senate President Glenn Hansen remarked on the sad passing of Mario Reda, Senior Professor of Sociology, his leadership qualities and his many contributions to the College. (Complete comments attached to permanent minutes.) 8.02 Comments from the Public – Arlene Ingraffia, a resident of the community whose property borders on College property, presented information on land she would like to purchase from the College. Vice President Thomas Ryan followed up her comments with background and appraisal information for the Board. 9. OTHER BUSINESS 9.01 ADOPTION OF FY-08 BUDGET – Wessel moved, Nowak seconded, THAT THE BOARD APPROVE THE ATTACHED RESOLUTION FOR THE ADOPTION OF THE FY 2008 BUDGET. In an advisory comment, Whitten indicated preference for the motion. On roll call,


voting aye: Snyder, Wessel, Wozniak, Carlin, Mack, Nowak and McKinnon. Motion carried unanimously. 9.02 LABOR AGREEMENT, LOCAL 399 OPERATING ENGINEERS – Nowak moved, Snyder seconded, THAT THE BOARD APPROVE THE ATTACHED LABOR AGREEMENT WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL 399 FOR THE PERIOD OF 07/01/07 THROUGH 06/30/10. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Wessel, Wozniak, Carlin, Mack, Nowak, Snyder and McKinnon. Motion carried unanimously. 9.03 EXTERIOR SIGNAGE PROJECT LEGAL SETTLEMENT – Wessel moved, Whitten seconded, THAT THE BOARD OF TRUSTEES APPROVE THE SETTLEMENT AGREEMENT FOR THE EXTERIOR SIGNAGE PROJECT WITH VOMAR PRODUCTS, INC., 7800 DEERING AVENUE, CANOGA PARK, CA 91304, FOR A TOTAL OF $64,819.50. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Wozniak, Carlin, Mack, Nowak, Snyder, Wessel and McKinnon. Motion carried unanimously. 9.04 VALUE ENGINEERING SAVINGS FOR TEC – Mack moved, Nowak seconded, THAT THE BOARD OF TRUSTEES DIRECT THE ADMINISTRATION TO SEEK ALL APPROPRIATE SAVINGS IN THE TEC PROJECT AND DISCUSS ANY MAJOR ISSUES WITH THE BOARD PRIOR TO ACTION. The Trustees discussed this item at length at the June 11 Board Meetings. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Carlin, Mack, Nowak, Snyder, Wessel, Wozniak and McKinnon. Motion carried unanimously. 9.05 INDEPENDENT CONTRACTORS, LEGISLATIVE LIAISONS – Nowak moved, Wessel seconded, THAT THE BOARD OF TRUSTEES APPROVE THE COMBINED NON-BID EXPENDITURE OF $49,920.00 FOR THE CONTRACTED SERVICES OF VINCENT PERSICO AND PAULA JOHNSON PURDUE TO PROVIDE SERVICES AS LEGISLATIVE LIAISONS TO COLLEGE OF DUPAGE. The Board discussed this item, noting that the presence of Mr. Persico and Ms. Purdue bring a great deal of respect and strength at the state level for the College. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Mack, Nowak, Snyder, Wessel, Wozniak, Carlin and McKinnon. Motion carried unanimously. 9.06 CHILLER REPAIR AUTHORIZATION – Mack moved, Wozniak seconded, THAT THE BOARD OF TRUSTEES AUTHORIZE THE


PRESIDENT TO APPROVE EMERGENCY REPAIRS TO CHILLER #2 (1,800-TON CAPACITY) IN THE EVENT THE CHILLER FAILS DURING START-UP, AT A COST NOT TO EXCEED $75,000.00. In an advisory comment, Whitten indicated preference for the motion. On roll call, voting aye: Nowak, Snyder, Wessel, Wozniak, Carlin, Mack and McKinnon. Motion carried unanimously. 10. CLOSED SESSION – None. 11. APPROVAL OF CLOSED SESSION MINUTES – Nowak moved, Snyder seconded, THAT THE CLOSED SESSION MINUTES OF THE MEETING HELD FROM 6:05 P.M. TO 7:08 P.M. BE APPROVED. On voice vote, motion carried unanimously. 12. ADJOURN – AT 9:08 p.m., Wessel moved, Snyder seconded, THAT THE

MEETING BE ADJOURNED. On voice vote, motion carried unanimously.

By: Karen V. Neely, Board Secretary Approved: July 19, 2007 By: Micheal E. McKinnon, Board Chairman

board of trustees of community college district …management, asset preservation, employee...

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