board of trustees - northwestern michigan college

Board of Trustees Meeting Agenda, Monday, April 22, 2013(231) 995-1010 [email protected]
at NMC Oleson Center, Rooms A& B at 5:00 p.m.
I. GENERAL BUSINESS
A. Call to Order B. Roll Call C. Pledge of Allegiance D. Review and Approval of Agenda to include additions, deletions, or rearrangements
II. REPORTS
E. Program Focus—BS in Maritime Technology—Marguerite Cotto, Vice President for Lifelong and Professional Learning
F. Technology Plan—Timothy J. Nelson, President G. Enrollment Report—Chris Weber, Vice President for Enrollment Management and
Student Services H. Budget Update—Vicki Cook, Vice President of Finance and Administration I. Financial Report—Vicki Cook, Vice President of Finance and Administration J. Foundation Report—Susan Sheldon, Board Representative K. Legislative Issues Report— Timothy Nelson, President
III. UPDATES
L. Board Chair Update—Bill Myers, Vice Chair M. President’s Update—Timothy Nelson, President
IV. DISCUSSION ITEMS
V. PUBLIC INPUT
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items) These items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommend that the following items be approved:
N. Minutes of the March 12-13, 2013 Retreat and March 18, 2013, meeting O. Contributions for March 2013 P. Grant Notifications: January 1, 2013 – March 31, 2013 Q. Summary Report for General Fund Accounts as of March 31, 2013
Northwestern Michigan College provides lifelong learning opportunities to our communities.
1701 East Front Street Traverse City, MI 49686 (231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
Posted Friday, April 19, 9:00 a.m.
VII. ACTION ITEMS R. Amendment of Policy D-505.10 (Pursuant to Policy A-106.00 Other)
Recommended approval of amended Policy D-505.10 Solicitation as presented, on a second-reading basis.
S. Amendment of Policy D-505.12 (Pursuant to Policy A-106.00 Other) Recommended approval of amended Policy D-505.12 Trespass as presented, on a second-reading basis.
T. New Campus Expression Policy D-505.15 (Pursuant to Policy A-106.00 Other) Recommended approval of new Policy D-505-15 Campus Expression as presented, on a second-reading basis.
U. New Academic Program (Pursuant to Policy A-106.00 Educational Services) Recommend authorization for Northwestern Michigan College to offer the Bachelor of Science in Maritime Technology Degree. Under this degree, the college will initially offer the Maritime Deck Officer and Maritime Engineering Officer programs starting in the 2013-2014 academic year, pending approval from the Higher Learning Commission.
V. Software Proposals (Pursuant to Policy A-106.00 Finances) Recommend authorization for the administration to enter into contracts for the completion of the following projects:
1. Ellucian Recruiter implementation - $200,000 2. Ellucian DegreeWorks implementation - $195,000 3. Consultant/project manager to assist with RFP creation and implementation of
wireless campus infrastructure – up to $50,000 Total amount of funds for above projects - $445,000 to be funded by the Plant Fund.
W. New Jobs Training Program Agreements (Pursuant to Policy A-106.00 Finances) Recommend authorization for administration to enter into training agreements under the terms of the New Jobs Training Program (NJTP) for the following companies:
1. ACAT Global 2. AJD Forest Products, LP 3. Armor Express (increase agreement dated 12/22/12) 4. Cherry Republic 5. Great Lakes Stainless, Inc. 6. Plascon, Inc. 7. Shoreline Power Services, Inc.
X. Closed Session (Pursuant to Policy A-106.00 Other) Recommend that the Board enter closed session to consider election information subject to the attorney/client privilege which is identified as material exempt from discussion or disclosure by state or federal statue pursuant to MCL 15.268(h) in conjunction with MCL 15.243(g) and (h). (Requires a two-thirds majority roll call vote.)
1701 East Front Street Traverse City, MI 49686 (231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
Posted Friday, April 19, 9:00 a.m.
Y. Resolution for Millage Ballot Proposal (Pursuant to Policy A-106.00 Other)
Recommend adoption of Resolution No. 2013-1 authorizing a ballot proposal for an additional millage.
VIII. ADJOURNMENT
Upcoming Board Meeting Dates: Meetings are held at 5:00 p.m., unless otherwise noted. All board meetings are open to the public.
May 20, 2013, Oleson Center (3rd Monday due to holiday) June 24, 2013, Great Lakes Campus Room 112 July 22, 2013, Great Lakes Campus Room 112 August 26, 2013, Great Lakes Campus Room 112 September 23, 2013, Oleson Center October 28, 2013, Oleson Center November 25, 2013, Oleson Center December 16, 2013, Oleson Center (3rd Monday due to holiday) January 27, 2014, Oleson Center February 24, 2014, Oleson Center March 24, 2014, Oleson Center April 28, 2014, Oleson Center May 19, 2014, Oleson Center (3rd Monday due to holiday) June 23, 2014, Great Lakes Campus Room 112
MEMO
From: Stephen Siciliano, Vice President for Educational Services, Marguerite Cotto, Vice President for Lifelong and Professional Learning Jerry Achenbach, Superintendent of the Great Lakes Maritime Academy
Date: April 15, 2013
Subject: Bachelor of Science in Maritime Technology Degree Board Authorization Requested We are requesting that the Board authorize Northwestern Michigan College to offer the Bachelor of Science in Maritime Technology Degree. Under this degree, the college will initially offer the Maritime Deck Officer and Maritime Engineering Officer programs.
Pending approval from the Higher Learning Commission, this authorization would be effective for cadets in our current Maritime Associate in Applied Science programs starting in the 2013-2014 academic year.
Background The Michigan Legislature passed House Bill 4496 enabling Michigan community colleges to offer a select number of baccalaureate degrees, among them a Bachelor of Science degree in Maritime Technology on December 13, 2012. The Governor signed the bill into law on December 27, 2012. NMC seeks to offer a Bachelor of Science (BS) in Maritime Technology with two occupational pathways. The college seeks to offer a bachelor’s degree that includes at least eighty credits of the Maritime curriculum of our current Associate of Applied Science degree, ten credits of business and related courses, and thirty credits of general education that supports the technical course work. We are required by the United States Coast Guard to offer the BS in order for our students to be eligible to apply for federal licensure for either their Third Mate or Third Class Engineer credentials. The model schedules for the BS degree for the Maritime Deck Officer and Maritime Engineering Officer programs are attached.
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Pre-FALL FALL SPRING MDK 100 Intro to Marine
Engineering (1Cr/2cont) ENG 111 English Comp (4cr/4cont) ENG 112 English Comp II (4cr/4cont)
MNG 100* Survival at Sea (1cr/2cont) MTH 121** College Algebra (4cr/4cont) MTH 122** Trigonometry (3cr/3cont) MDK 104 Rigging (1cr/2cont) MDK 149* Damage Control (2cr/2cont) MDK 106* Watchstanding I (1cr/2cont) MDK 112* Rules of Road (2cr/2cont) MNS 100 Naval Science (2cr/2cont) MDK 121* Nav I (3cr/3cont) MNG 105* Shipboard Info Systems
(3cr/3cont) MDK 122* Nav I Lab (1cr/2cont)
Credits counted in Fall semester total. Total for semester: 17 credits & 21 contacts (This credit/contact count includes pre-fall)
Total for semester: 15 credits & 16 contacts
Second Year Curriculum
SUMMER FALL SPRING MDK 210* Summer Sea Project (6cr) MDK 211* Marine Comms (2cr/2cont) MDK 222 River Piloting (3cr/3cont) MDK 200* Ship Business (3cr/3cont) MDK 231* ENav (3cr/3cont)
MDK 221 Lakes Piloting (2cr/2cont) MDK 232* ENav Lab (1cr/2cont) MDK 242* Stability (3cr/3cont) MDK 233* Auto RADAR Plotting (1cr/2cont) MGT 241 Principles of Management
(3cr/3cont) MDK 245* Liquid Cargo (2cr/cont)
MDK 344* Dry Cargo (3cr/3cont) Total for semester: 6 credits Total for semester: 13 credits & 13 contacts Total for semester: 13 credits & 15 contacts *Standards of Training, Certification and Watchkeeping (STCW) course
**Students who place into MTH 140 could substitute it for both MTH 121 and MTH 122, requiring advisor guidance regarding credit hour difference.
GLMA Program Proposal for NMC Baccalaureate Degree: Deck
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Third Year Curriculum
SUMMER FALL SPRING MDK 206 Watchstanding II (1cr/2cont) MDK 311* Sea Project (6cr) MDK 324* CNav (3cr/3cont) MDK 431* ECDIS (3cr/3cont) MDK 330* STCW 1st aid (2cr/2cont) ECO 201 Principles of Macro
(3cr/3cont) MDK 341* Ship Construction (2cr/2cont)
ENV 117 Meteorology & Lab (4cr/5cont) NMC Group 1 Humanities, not PHL
(3cr/3cont) Total for semester: 7 credits & 8 contacts Total for semester: 6 credits Total for semester: 14 credits & 15 contacts
Fourth Year Curriculum
SUMMER FALL SPRING MDK 312* Final Sea Project (6cr) MDK 404* Marine Supervisory Lab
(2cr/2cont) PHY 105 Physics of the World (4cr/5cont)
MDK 446* Bridge Team Management (3cr/3cont)
MDK 444* Cargo Systems (2cr/2cont)
MDK 448 License Prep (4cr/4cont) MDK* GMDSS (3cr/3cont) ECO 202 Principles of Microeconomics
(3cr/3cont) PHL 202 Cont Ethical Dilemmas
(3cr/3cont) Total for semester: 6 credits Total for semester: 12 credits & 12 contacts Total for semester: 12 credits & 13 contacts
Program Totals: Gen Ed credits = 35, GLMA credit = 83, Bus credit = 3
Total Credits: 121 credit hours
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Engineering (1cr/1cont) ENG 111 English Comp (4cr/4cont) ENG 220 Technical Writing (3cr/3cont)
MDK 100 Survival at Sea* (1cr/1cont)
MTH 121**
MNG 104 Engineering System Graphics* (3cr/3cont)
MDK 149 Damage Control* (2cr/2cont)
MNG 110 Engineering Mechanics* (3cr/3cont) MNS 100 Naval Science (2cr/2cont) Total for semester: 16 credits & 16 contacts
(This credit/contact count includes pre-fall) Total for semester: 14 credits & 14 contacts
Second Year Curriculum--Engine
(3cr) MNG 335 Electric Machines & Controls*
(4cr/4cont) MNG 321 Boilers* (3.5cr/3.5cont)
MNG 234 Electronic Fundamentals* (4cr/4cont)
MNG 336 Electric Machines Lab* (2cr/2cont) MMG 322 Turbines* (2.5cr/2.5cont)
MNG 250 Unloading Systems* (3cr/3cont) MMG 323 Steam Lab* (1cr/1cont) CHM 101 Intro to Chemistry (4cr/4cont) MNG 105 Shipboard Info Systems* (3cr/3cont)
MTH 122** Trigonometry (3cr/3cont) Total for semester 7 credits Total for semester: 13 credits & 13 contacts Total for semester: 13 credits & 13 contacts *Standards of Training, Certification and Watchkeeping (STCW) course
**Students who place into MTH 140 could substitute it for both MTH 121 and MTH 122, requiring advisor guidance regarding credit hour difference.
GLMA Program Proposal for NMC Baccalaureate Degree: Engine
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Third Year Curriculum--Engine
SUMMER FALL SPRING MNG 260 Machine Tool* (2cr/3cont) MNG 318 Sea Project* (6cr) MNG 275 Refrigeration* (3cr / 3cont) MNG 271 Weld* (2cr/3cont) MDK 341 Ship Construction* (2cr/2cont) NMC Group 1 Elective (3cr/3cont) GLMA Program Elective (3cr/3cont) NMC Group 1 Humanities, not PHL
(3cr/3cont) PHL 202 Ethical Dilemmas (3cr/ 3cont)
Total for semester: 7 credits & 9 contacts Total for semester: 6 credits Total for semester: 14 credits & 14 contacts
Fourth Year Curriculum--Engine
SUMMER FALL SPRING MNG 319 Sea Project* (6cr) MNG 455 Watch standing* (2cr/2cont) GLMA Program Elective (3cr/3cont)
MNG 496 License Prep (2cr/2cont) GLMA Program Elective (3cr/3cont) MNG 466 Engine room Business* (2cr/2cont) GLMA Program Elective (3cr/3cont)
MDK 149 Stability for Engineers* (1cr/1cont) PLS 101 Intro to American Politics (3cr / 3cont)
MDK 330 STCW First Aid* (2cr/2cont) NMC Group 1 Social Science, not PLS
(3cr/3cont)
Total for semester: 6 credits Total for semester: 12 credits & 12 contacts Total for semester: 12 credits & 12 contacts
Program Totals: Gen Ed credits = 30, GLMA credit = 90, Total Credits: 120 credit hours
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MTH-141 -- Calculus I
MTH-142 -- Calculus II
HST-111 -- U S History to 1865
HST-112 -- U S History Since 1865
PHY-121 -- General Physics I
PHY-122 -- General Physics II
MGT-251 -- Human Resources Management
CIT-213 -- Networking Technologies
CIT-233 -- Project Management
Subject: Five Year Technology Resources Technology changes that have occurred in the past 20 years will pale in comparison to what will occur over the next five years. Computers that once took rooms to house and a large staff to program and run had less ability and capacity than we now have and can carry in our pockets. The expectation today is that all students and employees will have access to all information, services and applications from anywhere at any time. As with all businesses, technology needed to compete in today’s global market continues to change and grow. Emphasis to date has been on the technology itself as well as the technology infrastructure. As we move forward more focus will need to be placed on the collaborative nature of technology and how it can best be applied to solve our strategic institutional challenges. As technology becomes more pervasive, the cost of technology will shift from buying the machines to supporting the machines and the people who use them. Technology planning for any organization requires analysis of long term direction and goals. NMC has worked through this process to not only identify specific current projects for FY2013, but also identify projects through FY2018. Presented tonight are three projects for current year approval. The College felt a roadmap of future projects would provide beneficial information on the technology planning process. Projects that have been identified for future years cover many different areas of institutional Strategic Direction and Institutional Effectiveness Criteria. All of these projects will require expenditures for staffing, software license purchase and training. The outcomes will impact Learner Success, Fiscal Thrivability and Lifelong Relationships. The following guidelines are used in the selection of process as projects are evaluated:
• Our learners and employees will want access to all information, services and applications at anytime and from anyplace.
• Our learners and employees will have their own devices and expect to use them to do what needs to be done.
• Learners will want to be able to collaborate with each other, both in the classroom and online.
• Instructors will want to have a variety of learning approaches available to them: simulations, collaboration, holography, etc.
• Most classes will use the web more and more, with the use of in-classroom time changing, and in some cases, decreasing.
• Our learning and employees will expect support 24x7. • Employees will be able to get the reports and analysis they need when they need it. • There will be pressure between the organization’s need for security and the individual’s
need to do all of the above.
MEMO Learning Resources and Technologies
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April 15, 2013 Page Two Additionally, we believe that a complete view of the technology resources required to operate the College needed to be presented. The expenses are placed in one of three categories:
• Instruction – expenses that are incurred that are used in only instruction. • Infrastructure – expense and technology that is used to support the operation of the
College. • Both – items that are part of Instruction and Infrastructure.
As part of the evaluation, consideration was given to not only the identified technology projects, but also the ongoing annual software maintenance contracts, technology hardware replacement expenses that are required for all areas of the College and personnel cost for direct support of the College technology system. Charts and tables illustrating the projected resource needs through fiscal year 2018 are attached. While we have attempted to divide the technology expenses into one of three categories, all of the funds that are spent in support of technology are to improve our instructional process and students. Items that are listed as infrastructure may not have a direct connection to the classroom and instruction, but they are necessary and required to support the process of instruction.
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(b) FY13 baseline (assumes 1% annual change)
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Total Technology Picture
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New Technology Capital Requests (less personnel) FY12 FY13 FY14 FY15 FY16 FY17 FY18 Grand Total Instruction $23,579 $64,403 $50,000 $200,000 $110,000 $110,000 $110,000 $667,982 Infrastructure $101,806 $35,000 $85,000 $310,000 $310,000 $110,000 $110,000 $1,061,806 Both $399,538 $438,000 $622,000 $212,000 $162,000 $162,000 $162,000 $2,157,538 New Technology Capital Total $524,923 $537,403 $757,000 $722,000 $582,000 $382,000 $382,000 $3,887,326
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
New Technology Capital Requests
Technology Hardware Replacement FY12 FY13 FY14 FY15 FY16 FY17 FY18 Grand Total Instruction $25,000 $80,000 $80,000 $87,000 $87,000 $103,000 $56,000 $518,000 Infrastructure $60,000 $584,000 $80,500 $80,500 $109,000 $80,500 $80,500 $1,075,000 Both $463,929 $207,929 $984,000 $484,911 $176,000 $516,000 $231,000 $3,063,769 Technology Hardware Replacement Total $523,929 $871,929 $1,144,500 $652,411 $372,000 $699,500 $367,500 $4,631,769
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Do lla
Personnel FY12 FY13 FY14 FY15 FY16 FY17 FY18 Grand Total Existing Technology Personnel (a) $2,275,232 $2,298,863 $2,329,613 $2,360,775 $2,392,353 $2,424,354 $2,456,783 $16,537,973 New Instruction
$110,000 $110,000 $110,000 $110,000 $110,000 $550,000
New Infrastructure
$50,000 $150,000 $150,000 $150,000 $150,000 $150,000 $800,000
Employee Training (b)
(b) employee training contingency estimate Percentage of Personnel budget: FY12 - 7.13% FY13 - 7.06%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Technology Personnel
Subject: Five Year Technology Resources
FY 2013 Budget Requests for Technology Resources Board Authorization Request Authorize the administration to enter into contract for the completion of the following projects:
• Ellucian Recruiter implementation - $200,000 • Ellucian DegreeWorks implementation - $195,000 • Consultant/project manager to assist with RFP creation and implementation of wireless campus
infrastructure – up to $50,000
Total amount of funds for above projects - $445,000 Funding Source It is recommended that the Plant Fund reserves finance the current technology requests. The reserves in the Plant fund are set aside for capital purchases of significant long-term value. These purchases are intended as an investment in the college’s future. These purchases are of significant long-term value for the college and on-going operating costs for these purchases are built into our operating budget. Background The complete Technology Plan list was prioritized to determine the projects that would be focused on during this fiscal year. The table shown below outlines the projects selected and the criteria used to select each project.
LRT Resource Needs (Estimates)
ne r R
S uc
ce ss
In cr
ea se
P ro
du ct
iv ity
Q ua
lit y
Se cu
rit y
Degree Works
assists students in reviewing their progress and developing future plans, both on their own and with advisors and faculty
SD1 - Learner Success
SD4 - Lifelong Relationships
IE3, IE5 - Fiscal Thriveability
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To solve what problem(s)
• As NMC emphasizes enrollment management versus a fulfillment model, each recruiter is expected to work with more prospects and yield more admits. To do so requires the ability to work more efficiently and automate as much of the process as possible.
• We need to ensure that prospects’ needs are being met to convert them to Learners.
• Create more time for Aviation and GLMA staff to work with current students to increase retention and student success
Specific solution and resources required
• License and implement the Ellucian Recruiter software. Estimated costs for licensing and implementation are $200,000 and then $30,000 per year.
• ITS staffing – at least .5 FTE initially and .25 FTE ongoing • Recruitment staff - .5 FTE initially for project lead and probably .10 FTE for
each recruiter for the first year Benefits • Increase number of registered students by increasing yields from inquiries
to applicants to admitted to registered. o Increase general enrollment by 1%, or about $127,000 without adding
additional staff (1 FTE staff – about $50,000 per year). o International Students – increase number of students without adding
full-time staff (1 FTE staff – about $65,000 per year). Increase revenue by $87,000 for 10 international students1.
o Aviation – increase students in program by 2 per year. Impact is about $20,000 per student, or $40,000 per year2.
• Increase retention of students o Within GLMA, increase retention by 5 students per year, the net
revenue increase is $6,300 per year and the total tuition revenue increase is $40,000 per year3.
• Summary: savings from unneeded positions is about $115,000/year; revenue increases could be $294,000 per year.
Timeframe • FY13
1 Each full-time enrolled international student living in the residence hall brings in approximately $8,700 more per year than an in-district student (with 24 contact hours per year.) 2 The total cost for a student, using the Aviation Model Schedule is about $60,000. Using the Cost to Educate analysis for 2012, the costs of the Aviation Flight Program are about 2/3 of the total revenue. Therefore, approximately $20,000 (1/3 of $60,000) is net revenue per flight student. 3 Each program consists of 89 GLMA contact hours. In 2012, the Cost to Education per contact hour for GLMA was - $57. 89 contact hours averaged over 4 years is 22 contact hours/year/student. If GLMA recruiters increase retention by 5 students per year, the net revenue is $6300 per year. However, improving retention should not require an increase in the number of faculty since the increase will just improve section efficienty. With a tuition rate of $361.15 per hour, the increase in tuition revenue could be $40,000 per year.
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Provide better information to students regarding degree auditing and planning
For Whom • All academic students • Full-time Advisors • Faculty Advisors • Admissions Recruiters
• Provide better information to Students regarding degree auditing and planning
• It is difficult for students to use the current degree audit to determine what their progress is towards a degree
• Admissions recruiters and students are unable to run “what if” scenarios for different degrees and certificates
• Advisors spend more time with the minutiae of scheduling rather than more important conversations with the student
• License and implement the Ellucian DegreeWorks software. Estimated costs for licensing and implementation are $195,000 and then $10,000 per year.
• ITS staffing – at least .75 FTE initially and .10 FTE ongoing • Records and Registration staff - .75 FTE initially for project lead and .10 FTE
ongoing Benefits • With improved information regarding progress towards a degree or
certificate, students will be more motivated to complete and will take the appropriate courses. The result should be improved retention and completion4, strategic goals for NMC.
• Advisors can work more effectively and efficiently. They can have discussions about which program is right for the student and help think through various scenarios, and focus on other issues that are hindering the student. This will enable NMC to interact with each student in a single year.
• Increased accuracy of faculty/staff advising promotes timely graduation and yields additional degrees awarded to students.
• Increased accuracy of faculty / staff advising promotes timely graduation and yields additional degrees awarded to students
• 20% time savings during heavy advising season, which is when the workload becomes too much to keep up with each day. Using Degree Works will allow timely response to all program inquiries and tour requests.
• Degree Works would cut the time to fill out students' PETE financial aid forms by 90% for each of approximately 50 students/year (Aviation)
Timeframe • FY13
4 Students at Skyline College, College of San Mateo and Cañada College appreciated the improvement in the information provided and found it useful in planning. www.3cbg.org/conferences/2011/C4_DegreeWorks.ppt
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For Whom • Students • Faculty • Teaching Staff
• More students are using laptops and tablets in classrooms for coursework where the wireless network is not available
• Faculty want to use innovative activities in the classroom that require students to have Internet access
• Hire an outside consultant/project manager to evaluate the physical needs and requirements of a wireless network infrastructure
• Assist with creation of an RFP for a wireless network system • Assist with the review and selection of vendor from RFP process • Serve as project manager for installation of selected wireless solution • The anticipated cost for the consultant/project manager would be up to
$50,000 Benefits • Students will have a more positive view of NMC’s technology infrastructure
since they expect to be in an environment with an ubiquitous wireless network. While difficult to estimate what impact this will have on enrollment, even a 1% impact translated to more than $200,000 in tuition and fees.
• Faculty will be able to engage student in different types of learning activities.
Timeframe • FY13
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MEMO Enrollment Management & Student Services _____________________________________________________________________________ To: Timothy J. Nelson, President From: Chris Weber, VP for Enrollment Management & Student Services Date: April 13, 2013 Subject: Enrollment Update – Summer 2013, Fall 2013 Summer 2013 Projections for summer enrollment have remained, as in previous months, lower than SU2012 which is expected based on the FA2012 and SP2013 enrollment. New Student Orientations began April 12, 2013 for SU2013 and FA2013 with sessions at maximum capacity. The next NSO is scheduled for May 10, 2013. In addition, the response from area high schools and high school students and their families has been very positive to the upcoming NSO sessions designed for Dual Enrolled students. Data from NMC’s digital dashboard is reviewed daily to note changes when comparing current data with previous years and determining the impact of initiatives such as New Student Orientation designed for Dual Enrolled students. This daily review and the initiatives with their corresponding expected impact, along with regional population, employment and high school graduation trends are the basis for formulating enrollment goals which inform a portion of the framework for budget development. The first data section reflects the comparison of final count for summer semesters 2009 through 2012 and then a projection count for SU2013. The second data section includes the same date comparison for the past three years and this current year. Digital Dashboard Statistics Resource: Records & Registration Final Count for SU 2009-2012, Projection for SU2013 2009 2010 2011 2012 2013 New Students Registered 337 360 295 293 288 Prior Admits Registered 26 25 24 15 8 SP Students Registered for SU 946 1,091 1,136 1,001 931 Returning Students Registered 257 203 230 191 147 Average Credit Hrs / student 5.14 5.58 5.69 5.39 5.53 Total Headcount 1,567 1,679 1,685 1,500 1,374 Tuition Revenue $914,235 $1,155,674 $1,262,483 $1,123,609 $1,143,094 Same Date Comparison SU 2010-2013 2010 2011 2012 2013 New Students Registered 131 129 120 132 Prior Admits Registered 31 40 20 13 SP Students Registered for SU 1,099 1,223 1,066 983 Returning Students Registered 237 245 201 157 Average Credit Hrs / student 5.87 5.80 5.62 5.76 Total Headcount 1,498 1,637 1,407 1,285 Tuition Revenue $1,048,006 $1,227,814 $1,070,725 $1,090,559
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Fall 2013 Fall enrollment continues to trend higher in the new students category related to applications received and orientation / registration completed. New student inquiries and admits are similar to last year’s numbers. Registration, which began March 13, 2013, was intentionally moved earlier this year in order to assist students in completing their advising appointments and their summer and fall enrollment decisions prior to Spring Break. Previous years’ registration numbers will be closer to the current year when compared in the upcoming May Enrollment Update. The first data section reflects the comparison of final count for fall semesters 2009 through 2012 and then a projection count for FA2013. The second data section includes the same date comparison for the past three years and this current year related to inquiries, applications and admits. The third data section includes the same date comparison for the past three years and this current year related to registration, average credit hours per student, total headcount and tuition revenue. Digital Dashboard Statistics Resource: Records & Registration Final Count for FA 2009-2012, Projection for FA2013 2009 2010 2011 2012 2013 New Students Registered 1,666 1,747 1,595 1,520 1,490 Prior Admits Registered 87 100 109 82 97 SP Students Registered for FA 2,583 2,882 2,854 2,656 2,472 Returning Students Registered 737 710 618 589 639 Average Credit Hrs / student 10.08 9.98 9.83 9.64 10.77 Total Headcount 5,074 5,440 5,176 4,847 4,698 Tuition Revenue $6,523,085 $7,198,097 $7,021,710 $6,785,660 $7,011,743 Same Date Comparison FA 2010-2013 New Students 2010 2011 2012 2013 Inquiries 4,560 4,549 4,422 4,430 Admissions Applications 1,536 1,435 1,369 1,626 Admits 1,095 1,046 993 967 Same Date Comparison FA 2010-2013 2010 2011 2012 2013 New Students Registered 13 17 18 123 Prior Admits Registered 1 8 1 23 SP Students Registered for FA 393 648 515 1,660 Returning Students Registered 15 45 54 189 Average Credit Hrs / student 8.33 9.85 9.27 10.10 Total Headcount 422 718 588 1,995 Tuition Revenue $515,347 $1,127,598 $881,937 $3,273,526
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From: Vicki Cook, VP Finance and Administration
Subject: Summary Report for the General Fund as of March 31, 2013
The attached reports summarize the financial results for the General Fund as of March 31, 2013;
the ninth month of the fiscal year. This period represents 75% of the year.
Month End Results
The general fund ended the month with an excess of revenue over expenses in the amount of
$5,291,314. Revenue is consistent with March 2012. Expenses increased by 2% when
comparing March 2013 to March 2012 due, in part, to timing of contracts and capital outlay
purchases.
Revenue (letters refer to the attached General Fund summary)
A. Tuition and fees revenue: Tuition and fees represent a 3% decrease from those of March
2012. For spring 2013 the budget is set at 54,964 billing hours for budgeted revenue of
$6,996,447. Currently actual billing hours are 49,009 for a total of $6,379,641in tuition
revenue. This is a shortfall of $616,806. Additional savings in expenses have been identified
in the attached projections report. We are confident that we will have a balanced budget by
year end.
B. Property Taxes: The collection of summer property taxes began in July. Currently, property
tax revenue increased by 1% compared with the same period last year. The fiscal year 2013
budgeted amount is 1% decrease from fiscal year 2012 actual. Revenue is recognized as
payments are received from taxing jurisdictions. The county has indicated that our actual
revenue will be slightly higher than budgeted. We have projected $50,000 additional
revenue based on their final settlement report.
C. State Sources began in October with receipt of the first state aid payment.
D. Federal Sources, which consist primarily of the MARAD grants. Activity to date is a
reimbursement from MARAD for the purchase of fuel, simulation equipment and
approximately ½ of our annual grant funding.
E. Interest earnings fluctuate with investment levels, which is dependent on the timing of cash
flows and the movement of money into and out of investment vehicles.
F. Both Private Sources and Other Sources are timing and event dependent.
MEMO
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S:\President's Council\Meeting materials\2013\042213 Board Materials mtg\GF Memo_04.08.13.docx
Expenses
G. Salary and benefit costs are consistent with this time last year.
H. All other expenses are under budget at this time with the exception of capital.
I. Capital Outlay reflects expenditures budgeted through the allocation of COAT dollars, the
Plant Fund, BBQ funds, contingencies, and reserves related to Maritime and Fitness Center
Equipment. These are timing dependent based on need. The major purchase of the Maritime
simulator is the largest capital expense to date.
23
Unaudited
2012-2013 YTD % of Funds Accounts Adjusted Budget Activity Annual Budget
TOTAL GENERAL FUND
50 Revenues
Tuition and Fees 23,435,844 17,734,142 75.67% A Property Taxes 9,105,051 8,759,671 96.21% B Other Local 0 0 * Local Sources 32,540,895 26,493,814 81.42% State Sources 8,713,500 5,810,317 66.68% C Federal Sources 524,000 697,810 133.17% D Private Sources 277,000 145,387 52.49% F Investment Income 358,000 229,556 64.12% E Other Sources 298,250 216,920 72.73% F
Total Revenues 42,711,645 33,593,803 78.65%
60 Labor
Salaries & Wages 20,876,819 15,107,398 72.36% G Benefits 8,645,887 6,024,650 69.68% G
Total Labor 29,522,706 21,132,048 71.58%
70 Expenses
Purchased Services 2,106,764 1,370,014 65.03% H Supplies & Materials 2,878,780 1,864,097 64.75% H Internal Services 60,045 32,449 54.04% H Other Expenses 1,810,568 998,585 55.15% H Institutional Expenses 1,731,479 1,173,757 67.79% H Maintenance & Renovation 1,171,926 718,454 61.31% H Prof Develop, Travel & Events 676,595 383,773 56.72% H Capital Outlay 304,223 671,001 220.56% I
Total Expenses 10,740,380 7,212,130 67.15%
Total Expenditures 40,263,086 28,344,178 70.40%
80 Transfers
Total Expenditures and Transfers 42,553,779 28,302,489 66.51%
Net Revenues over (under) Expenditures 157,866 5,291,314
Northwestern Michigan College
Fiscal Year 2013, Period 09
Summ Gen Fund_1Mar_2013.xls
for internal use only 4/15/2013 8:01 AM Page 1 of 1
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March 2013 to February 2013 General Fund Activity Only
Difference between current month and previous month
Revenue: Yr. To Date Yr. To Date Month of Month of Explanation
31-Mar-13 28-Feb-13 31-Mar-13 28-Feb-13 March 2013
Tuition and Fees 17,734,142 15,670,478 2,063,664 1,976,601 Flight fees revenue higher in March Property Taxes 8,759,671 8,382,394 377,277 1,730,869 Timing of property tax payments State Sources 5,810,317 4,842,150 968,167 968,166 Consistent with prior month Federal Sources 697,810 697,810 - 3,000 Perkins grant payment Private Sources 145,387 141,066 4,321 10,000 Timing of Foundation Support Investment Income 229,556 213,624 15,932 464 Timing of investment income Other Sources 216,920 182,133 34,787 20,000 Pell administrative fee recieved in March Total Revenue 33,593,803 30,129,656 3,464,147 4,709,102
Expenses
Salaries and Wages 15,107,398 13,297,972 1,809,426 1,771,495 Adjunct spring contracts Benefits 6,024,650 5,372,565 652,085 701,922 Taxes/Retirement for spring adjunct/overload Purchased Services 1,370,014 1,237,755 132,259 155,584 Timing of contractual payments Supplies & Material 1,864,097 1,590,322 273,775 242,791 Classroom supplies Internal Services 32,449 24,985 7,464 (3,447) Annual events at Hagerty Other Expenses 998,585 882,490 116,095 152,103 Decrease in bank/charge card fees and Native American tuition waivers Institutional Expenses 1,173,757 1,030,698 143,059 187,379 Decrease in snow removal expense Maintenance & Renovation 718,454 652,041 66,413 84,153 Maintenance of software and facilities Prof Develp, Travel, & Events 383,773 333,236 50,537 40,295 Timing of professional development & travel
Capital Outlay 671,001 512,048 158,953 (31,851) GLMA NavSim $139,340, library books credit $-2,283, construction trades $4,475, $8,181 welding, $9,240 automotive
Total Expenditures 28,344,178 24,934,111 3,410,067 3,300,424
Transfers (41,689) (41,689) - - Net Revenues over/(under) 5,291,314 5,237,234 54,080 1,408,678
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March 2013 to March 2012 General Fund Activity Only
Difference between March 2013 and March 2012 (GENERAL FUND)
Revenue: Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation
31-Mar-13 31-Mar-12 Difference March 2013
Tuition & Fees 17,734,142 18,279,678 (545,536) -3% Tuition offset, in part, by higher flight fee revenue Property Taxes 8,759,671 8,646,944 112,727 1% Increased property tax revenue in FY13 State Sources 5,810,317 5,535,863 274,454 5% Budget increase Federal Sources 697,810 491,513 206,297 42% Marad payment for fuel, equipment, and annual funding Private Sources 145,387 120,058 25,329 21% Foundation support timing Investment Income 229,556 274,460 (44,904) -16% Reduction in FY13 investment income Other Sources 216,920 249,247 (32,327) -13% Lobdell's not open Summer 2012 Total Revenue 33,593,803 33,597,764 (3,960) 0%
Expenses
Salaries and Wages 15,107,398 15,047,463 59,935 0% Consistent with prior year Benefits 6,024,650 5,890,337 134,313 2% Increase in retirement benefits Purchased Services 1,370,014 1,437,834 (67,820) -5% Timing of contractual agreements Supplies & Material 1,864,097 1,800,637 63,460 4% Fee related expenses and classroom equipment Internal Services 32,449 1,489 30,960 2079% Reduction of internal revenue related to grants Other Expenses 998,585 1,128,293 (129,708) -11% Decreased Native waiver, tax refunds, and collection costs
Institutional Expenses 1,173,757 1,201,341 (27,584) -2% Savings in electric and heating fuel; offset in part by increases in snow removal, telephone, and cable
Maintenance & Renovation 718,454 673,003 45,451 7% Timing of contractual payments Pro. Develop, Travel & Events 383,773 324,160 59,613 18% Timing of professional development & travel
Capital Outlay 671,001 231,966 439,035 189% GLMA equipment funded by MARAD; PE and music equipment; telephone system
Total Expenditures 28,344,178 27,736,524 607,655 2%
Transfers (41,689) (197,619) 155,930 Net Revenues over/(under) 5,291,314 6,058,859 (767,545)
26
4/5/2013 Over/(Under) Explanation
Private Sources 55 291,218 277,000 284,500 7,500 Library foundation funding
Investments 57 409,843 358,000 358,000 - Other Sources 59 346,854 298,250 301,994 3,744 Lobdell's
Total Revenue 42,170,022 42,711,645 41,639,584 (1,072,061)
Salaries 61 20,226,645 20,876,897 20,138,364 (738,533) Savings in adjunct/overload and open positions
Benefits 65 8,463,287 8,645,887 8,347,514 (298,373) Savings in retirement and FICA, higher in medical
Purchased Services 71 2,011,589 2,106,764 2,139,714 32,950 increase other services including HR consultant, decrease advertising
Supplies & Materials 72 2,528,476 2,878,780 2,848,261 (30,519)
decrease postage; decrease furniture/fixtures and increase data equipment; decrease Bridge course fee expense, increase Peru & Costa Rica trips
Internal Services 73 158,052 60,045 44,248 (15,797) Reduce for events
Other Expenses 74 1,543,191 1,810,568 1,445,935 (364,633) subtract for tach hours, native waiver, contingency, and non- professional dev. travel; increase financial charges
Institutional Expenses 75 1,551,841 1,731,479 1,636,479 (95,000) decrease heat and electric; increase water, sewer, & snowplowing
Maintenance & Renovation 76 1,062,387 1,171,926 1,126,423 (45,503) Reduced for phone cabling and Net Equalizer (moved to capital)
Professional Development 77 512,614 676,595 601,595 (75,000) decrease based on trend
Capital Outlay- small expenditures 79 287,899 304,223 752,038 447,815 add for glma equipment, phone system cabling, contingency and PE equipment, plane engine
Total Expenses 38,345,980 40,263,164 39,080,571 (1,182,593)
Transfer to: Plant Fund-transfer for projects 1,199,626 1,100,437 1,100,437 - Transfer of Technology Fee 500,000 500,000 500,000 - Add'l Board Approved Transfer to Tech 100,000 - Transfer of Facility Fee 40,000 40,000 40,000 - Plant Fund- debt service 46,929 46,929 46,929 - Plant Fund -Year end board approved 848,800 - - - Aviation Plant Transfer for Tach hours 252,672 264,600 264,600 Reduced Equipment Rental Expense
Loan Funds transfer (14,987) - - Plant lease payments 43,948 45,187 45,187 - Reserve for GLMA capital; MARAD Funding 557,142 382,913 382,913 From Federal Grants above
Transfer from GLMA capital reserve - - (423,742) (423,742) In Capital expense
Transfer from PE reserve - - (42,547) (42,547) In Capital expense
Strategic projects 250,000 250,000 250,000 - Indirect Costs-Federal Grants (49,623) - (6,502) (6,502) Water studies grant
Ship time transfer to Gen. Fund from grant (16,750) - Aviation payment for cub (10,250) - (5,125) (5,125) Aviation Cub final payment
Transfer In for Wellness (4,159) (75,542) (75,542) - Funds for Transformation 50,000 50,000 50,000 - Prior Year Transfer in Nursing (123,413) - - - Total Expenses & Transfers 42,015,915 42,220,175 41,207,179 (1,012,996)
Net Revenue before Program Reserves 154,107 491,470 432,405 (59,064)
Funds reserved for Specific Programs (154,107) (333,682) (150,000) 183,682 Nursing and culinary equipment course fees offset by estimated reduction in EES and Bridge
Net Revenue after Program Reserves (0) 157,788 282,405 124,618
NMC definition of the term "Projection" is a forecast of year-end revenues & expenses (not accounting definition)
27
______________________________________________________________________________ To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director, Resource Development
Subject: Foundation Update for April 2013
• The Annual Campaign has reached 96% of goal, with $432,993 raised thus far from 488
donors. Annual Campaign Co-Chairs are working with Sarah Hemminger, Annual Giving Specialist, to reach out to lapsed donors to help reach our goal.
• We welcomed approximately 220 guests for the Annual Scholarship Luncheon on April 12th where we heard inspiring stories from Bill Marsh, Jr., Chris Weber, Ryan Byers, Pat MacNamara, and Al Zelinski. Our thanks go out to all our guest speakers as well as Chris Branson, and acting President Siciliano for welcoming our guests. Trustees Bill Myers and Kennard Weaver also attended the event.
• Congratulations to our 2013 Outstanding Alumni: Paul Britten & Peg Jonkhoff. The
Outstanding Alumni will be recognized at commencement and at a dinner in their honor. • The NMC Scholarship Open Committee continues their diligent work to secure
sponsorships for this year’s event to be held at the Grand Traverse Resort on August 1st. • The NMC Foundation, in collaboration with the Munson Regional Healthcare Foundation
and Grand Traverse Regional Community Foundation, is hosting two planned giving workshops. One for estate planning professionals on May 21st, 12:00pm to 1:30pm, and one for donors on May 23rd, 4:00pm to 6:00pm, both at the Traverse City Golf and Country Club. Trustees are invited to attend.
• 2013 marks the 50th anniversary year for the first graduating class of NMC nursing students.
A small group of Nursing alumni has organized several events throughout the summer to celebrate the occasion.
• The next meeting of the Foundation Finance & Audit Committee will be April 17th in
Founders Hall.
• The next meeting of the Foundation Board will be April 24 at Aero Park Laboratories.
MEMO Resource Development
AACC Annual Convention Michigan Breakfast: Will be held at the Hilton San Francisco Union Square in the Union Square 21, on April 21 from 7:00am-8:30am. If you are able to join us, please RSVP to Michelle Taylor at [email protected].
State & Legislative Matters
2013 - 2014 Community College Budget Advances: As expected, this week both the Senate Appropriations Subcommittee on Community Colleges and the full House Appropriations Committee took action on funding for community colleges. Points of difference between the House and Senate budgets which will be resolved as the process moves forward are as follows:
1. $1.1 million for the VLC enhancements. The House has removed this funding along with many of the program increases in all of the budgets in order to dedicate more money to roads and other priorities. Senate retains the funding.
2. New language to restrict the 2% increase to those institutions that have not entered into long- term labor contracts without 10% savings. House budget includes this language, Senate does not.
3. Language requiring the Department of Technology, Management, and Budget to report on the number of students that successfully complete a skilled trades program and obtain an apprenticeship or job. Senate includes this language, House does not.
To view the House Fiscal Agency analysis of the House bill as reported from committee, please click here. To view the Senate Fiscal Agency analysis of the subcommittee recommendation, please click here. Michigan Merit Curriculum: The discussion about possible changes to the state’s Merit Curriculum for high school students, adopted in 2006, continued Wednesday as the House Education Committee took testimony on House Bills 4465 (McBroom) and 4466 (Johnson). Along with several other bills introduced this session, HB’s 4465 and 4466 raise the question of whether the current curriculum allows sufficient flexibility for students, particularly those interested in pursuing vocational and technical coursework. The committee plans to take several more weeks of testimony. For a more detailed analysis of HB’s 4465 & 4466, please click here. Large-Scale Pilot is Testing the Replacement of MEAP: Select schools across Michigan are taking part this month in the first large-scale tryout of the Smarter Balanced Assessment, an online-only test that measures academic growth through adaptive questions aligned to the Common Core State Standards. Michigan is one of the governing states in the Smarter Balanced Assessment Consortium which includes representation from both K-12 and higher education, including community colleges. Jenny Schanker from the MCCA is serving as the Smarter Balanced Assessment Consortium Michigan Higher Education co-lead along with Patty Farrell from Presidents Council, State Universities of Michigan
MCCA WEEKLY BOARD UPDATES
(PCSUM) to gather and synthesize input from college faculty across Michigan on the consortium’s proposed college-content readiness policy and the implications for students who matriculate directly from high school to college. For the article, please click here. Community College Day Coming Up on May 2: This is a hands-on advocacy day for community colleges, the purpose being to bring presidents, trustees, senior administrators, and even students to Lansing to highlight the important work of community colleges across the state. In addition to a reception in the Capitol from 11:30 – 1:30 featuring the Oakland Community College culinary arts program, we are encouraging colleges to make individual appointments with your legislators, especially if you were unable to meet with them during the Legislative Summit back in January. Please make appointments with your local legislators soon, if you have not already done so. To register for the event at no cost, please click here.
New Trustee Orientation will be held on the same morning at the MCCA office from 8:00 – 11:00. The orientation provides elected community college trustees with a forum to learn about MCCA’s purpose and goals, legislative priorities, issues facing community colleges, and effective advocacy strategies. Trustees in their first term of service are encouraged to attend, but ALL community college trustees are invited to participate. To register for the event at no cost, please click here.
Governor’s Education Summit: Again this spring, the annual Governor’s Education Summit will convene on April 22, 2013, at the Kellogg Center on the MSU Campus. This year’s conference is organized around the theme “Developing Michigan’s Talent – Key to a Stronger Economy,” and features many community college partners including Talent 2025 and the Workforce Investment Network (WIN). To register, please click here and use Access Code COMMCOLL.
MCCA Presidents Committee met last Friday, April 12, at the MCCA office. Presidents received a briefing from Chris Baldwin, Jenny Schanker and Richard Kazis from Jobs for the Future, Boston, regarding state and national student success trends and initiatives. Other discussion items included a new proposal to create a “direct credit” commission, a report from the Anderson Economic Group on their economic impact analysis of the Michigan New Jobs Training Program, and an invitation from the CEO of the Primas Civitas Foundation, Steve Webster on a number of global opportunities for community college partnerships. MCCA Legislative Committee: The next meeting of the MCCA Legislative Committee will take place on Friday, April 19, at 10:00am. All of the Legislative committee agendas, materials, and notes are available online at BoardBook (http://www.boardbook.org/). Bill Tracking Matrix: For a quick reference of all the bills relevant to community colleges introduced so far in the 2013 – 2014 Legislative Session, please click here.
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National Matters
Senator Booher Draft Resolution – Patient Protection and Affordable Care Act: As the IRS prepares to issue regulations on one of the most contentious side effects of health care reform in academe -- the question of how the national Patient Protection and Affordable Care Act applies to adjunct faculty members – Senator Booher has offered to help. The community colleges have voted to support the Senator’s draft resolution (click here). The resolution “urges the IRS to adopt a formula for determining full time employment that assumes that adjunct faculty work one hour outside the classroom for each hour that they teach for the purposes of the Patient Protection and Affordable Care Act.” Presidential Budget Recommendations: This week, President Barack Obama released his FY 2014 Budget Request. The budget totals $3.77 trillion, and includes several provisions of particular interest to community colleges:
• Increases the maximum Pell Grant award to $5,735; • Increases funding for the Work Study Program by $150 million; • Creates an $8 billion Community College to Career Fund (for more information, click here); • Makes the American Opportunity Tax Credit (AOTC) permanent; • Bases Federal Student Loan interest rates on market rates, fixed for the life of the loan (for
more information, click here); • Creates a higher education Race to the Top, providing $1 billion in competitive grants to States
that commit to driving comprehensive change in their higher education policies and practice; • Creates a $300 million high school program to strengthen college- and career-readiness; and • Creates a First in the World program providing competitive grants for innovations to reduce
college costs, improve productivity, and boost postsecondary attainment rates, funded at $260 million. For more details, please click here.
Higher Ed Hearing: Tuesday, the US House Subcommittee on Higher Education and Workforce Training held a hearing at our own Monroe Community College. The hearing, titled Reviving our Economy: The Role of Higher Education in Job Growth and Development, featured two panel discussions, one on the local economy and jobs and one on how higher education institutions are preparing students for the workforce. For more details, including testimony from the hearing, please click here. National Reports/News News from around the states…
Florida lawmakers advanced a bill last week intended to upend the American college accreditation system. The bill would allow Florida officials to accredit individual courses on their own -- including classes offered by unaccredited for-profit providers. The Florida plan is similar to a high-profile California bill. Both would force public colleges and universities under
31
In California…“University of California, California State University, Community Colleges -- and the New University of California?” Legislation would create faculty-free colleges that would award exam-based degrees. The "New University of California" would provide no instruction but would issue college credit and degrees to anyone who could pass a series of examinations. For the article, please click here.
California’s community colleges last week also launched the new Student Success Scorecard, an online snapshot of performance at all 112 campuses, designed to help students pick the right school and push the institutions to improve. For the article, please click here.
A Colorado bill that would have allowed the community colleges to offer a very limited number of bachelor’s degrees failed by one vote in the state House Education Committee. The Senate had already passed the bill. For the article, please click here.
In Texas, at least 15 people were hurt in a stabbing spree at a Texas community college. The stabbings happened at the CyFair campus of Lone Star College, in the Houston suburb of Cypress. For the article, please click here.
Proposed legislation in Wisconsin would nix the authority of technical colleges to levy property taxes. For the article, please click here.
MCCA News
Center for Student Success Update Webinar focused on the 2013 data collection for the P-20 Data System scheduled for April 18th: The Michigan Center for Student Success (MCSS) in partnership with the Presidents Council State Universities of Michigan, and the Center for Educational Performance and Information has organized a webinar to provide Michigan’s public colleges and universities an overview of the 2013 STARR data collection and update of the MI Data Portal reports. This webinar will take place on April, 18th from 1:30 to 3:00 PM. We encourage each institution to have the appropriate staff participate to learn about the annual data collection process that will open this spring. To register, please click here. Reminder to register for the April 26th Michigan Student Success Network Meeting The quarterly Michigan Student Success Network (MSSN) meeting, which is sponsored by MCSS, will be held on Friday, April 26th at the Macomb Community College - South Campus. For the draft agenda, which will focus on student mobility among postsecondary education institutions, please click here. To register 3 or 4 staff members that are involved in these issues on your campuses, please click here.
MCCVLC Participation in National Dialogue…Ronda Edwards will join the state team from Michigan to represent community colleges at the Conference on Implementation of the Interstate Reciprocity Regulations of Distance Education this week.
MCCVLC Members May Now Purchase From MiCTA Contracts: MCCVLC members may now purchase telecommunications and technology products and services through MiCTA, a non-profit group purchasing organization located in Saginaw, MI. Using MiCTA's Master Service Agreements (MSA), MCCVLC members may now purchase products and services from more than a dozen major vendors that offer significant discounts. For more information, please contact Ronda Edwards. Upcoming Webinar…Blended Course Design: Leveraging the best of a classroom and online experience for learners (April 17, 2013 at noon: In this webinar participants will learn about the specific blended course design principles. For more information and to register, please click here.
National Meeting on Academic Progression in Nursing: The Robert Wood Johnson Foundation convened a select group of community college president last week to discuss the needs, issues, and challenges in transforming nursing education and academic progression. Two Michigan community college presidents were invited: Daniel Phelan (Jackson Community College) and Timothy Nelson (Northwestern Michigan College). For the briefing document outlining the issues, please click here.
Henry Ford Community College selected their next president, Stan Jensen, formerly president of Colorado Mountain College. For the article, please click here.
Henry Ford Community College was also in the news for partnering with Dearborn schools to offer students who attend one of the district’s three high schools to have the option of enrolling in a 5-year high school program which would allow them to earn a high school and Associate’s degree at no cost in 5 years right at the high school site. For the article, please click here.
Supporting culture of entrepreneurship…a reality television program has inspired Mott Community College to hold a contest for new entrepreneurs called The Bear Trap. High school students, Mott Community College students, and community members compete at different times. For the article, please click here.
Upcoming Events for 2013 Calendar • MCCA Legislative Committee Conference Call Meeting – April 19 (10am-11am). For the agenda,
materials and call information, please login to BoardBook by clicking here. • AACC Annual Convention, San Francisco CA – April 20 – 23, 2013
o AACC Michigan Delegation Breakfast, Hilton San Francisco Union Square in the Union Square 21 – April 21, 2013 from 7:00am-8:30am
• New Trustee Orientation, MCCA office – May 2, 2013 from 8am-11am • Community College Day in Michigan, Capitol Building, Lansing – May 2, 2013 from 11am-1pm
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Minutes of Retreat Chateau Chantal, Traverse City, MI
March 12-13, 2013
March 12, 2013 CALL TO ORDER—Chair Doug Bishop called the meeting to order at 1:00 p.m. ROLL CALL Trustees present: Douglas Bishop, Robert Brick, K. Ross Childs, Cheryl Gore Follette, William
Myers, Susan Sheldon, Kennard Weaver Trustees absent: None Also present: President Timothy J. Nelson, Vicki Cook, Marguerite Cotto, Dawn Mleczko,
Stephen Siciliano, and Chris Weber APPROVAL OF AGENDA – The agenda was approved as presented. PUBLIC INPUT – There was no public input received. DISCUSSION ITEMS – No action was taken.
Evaluation Processes and Doing Board Business Chairman Doug Bishop opened the discussion by inquiring if the Board had any revisions to the current president evaluation system. It was noted how providing mid-year feedback and comments can improve the annual evaluation process. Following discussions, the Board concluded that this year’s evaluation process would be conducted without any further changes. The Trustees reviewed the Carver Policy Governance model, as it relates to board-president relations, and board responsibilities. Board members also discussed their involvement in the community and attendance at various area events. Strategic Directions and Goals Update and Discussion Updates on the board level strategic goals were presented to the Trustees. Stephen Siciliano, Vice President for Educational Services, began with providing a report on learner success activities put in place since the introduction of our AQIP accreditation process. Vice President Siciliano reported the college has focused on improving learning and college processes, which have helped to increase student success. There was discussion on improving the process in transferring credits from major universities and providing additional testing instruments that are easily accessible. Vicki Cook, Vice President of Finance and Administration, provided an update on the status of the Great Start Collaborative and reviewed childcare options. She reported that the project is on track and the initiative will provide a collaborative recommendation for early childhood education and childcare. It was noted that further research is planned to assess the demand, as well as the models in the region and other community colleges. There was also conversation about exploring alternative hours to accommodate students’ schedules.
Northwestern Michigan College March 12-13, 2013
2
Chris Weber, Vice President for Enrollment Management and Student Services, reviewed the International and Service Learning Endorsement. She spoke on the formation of Outreach Services last fall and their primary areas of responsibility, which includes high school services, military services, and international services. President Nelson reported that we are one of the highest ranked colleges in Michigan for veteran enrollment, and he has also been in preliminary discussions with the Coast Guard about offering courses for the Guardsmen and their spouses. Financial Thriveability Vice President Weber also provided a multi-year enrollment plan and explained that the role of community colleges has changed to include a larger geographic reach and a more diverse student population, necessitating a redirection for recruiting and a more intentional approach toward enrollment planning than has been utilized in the past by community colleges. Marguerite Cotto, Vice President for Lifelong and Professional Learning, briefed the Board on the budget as it relates to Portfolio B, a term which encompasses projects intended to expand revenue potential of the college in future years. Vice President Cotto explained that the goal is to provide financial streams into the general fund. Vicki Cook, Vice President of Finance and Administration, provided a framework for future planning and decision making regarding the Campus Master Plan and addressed questions from the Board. The Trustees were pleased with the updated maps and individual items were discussed at length upon questions from the Trustees. Vice President Cook provided an update on the current status on the future of power plant co- generation for NMC’s energy needs and technician programming that will benefit the community. Ms. Cook explained we are obtaining quotes from engineering firms and the Board supported continued investigation into this project. Vice President Siciliano reported on the work to complete national-level accreditation for the Nursing Program by June 2014, and stated we are on track and the accreditation visit is scheduled for September 17-19, 2013, with a pre-visit also planned in preparation. The Board was pleased with the progress and looks forward to further updates. ADJOURNMENT – The March 12, 2013, portion of the meeting adjourned at 5:28 p.m.
Northwestern Michigan College March 12-13, 2013
3
March 13, 2013 CALL TO ORDER—Chair Doug Bishop called the meeting to order at 9:05 a.m. ROLL CALL Trustees present: Douglas Bishop, Robert Brick, K. Ross Childs, Cheryl Gore Follette, Kennard
Weaver, William Myers, Susan Sheldon Trustees absent: None Also present: President Timothy J. Nelson, Vicki Cook, Marguerite Cotto, Dawn Mleczko,
Stephen Siciliano, and Chris Weber PUBLIC INPUT – There was no public input received. DISCUSSION ITEMS – No action was taken.
Future for Headlee Reinstatement Stephen Siciliano provided background on a potential Headlee reinstatement, specifically as it relates to revenue from local property taxes in Grand Traverse County. A successful millage reinstatement election would set NMC’s operational millage rate back to the 1995 millage. There was discussion on the history of past elections and it was determined that the Board would need an in-depth discussion at a future study session. FY 2014 Budget Planning and Issues Vicki Cook spoke on budget planning and issues of differential tuition for some higher cost programs. Vice President Cook indicated each program is being reviewed to see which ones are candidates for support through differential tuition. Bachelor of Science in Maritime Technology Implementation Plan Update Vice Presidents Stephen Siciliano and Marguerite Cotto reported we are developing a Bachelor of Science degree in Maritime Technology. Also, preparation has begun for the Higher Learning Commission approval process and we plan to complete the application by early April. Networked Workforce Vice President Marguerite Cotto also updated the Board on the Talent III action project as it relates to cooperation and classification. There was much discussion on the process and the Board was pleased with the progress thus far, as well as the involvement from all employee groups. ADJOURNMENT—The meeting adjourned at 11:45 a.m. Recorded by Dawn Mleczko. SIGNED
Douglas Bishop, Chair ATTESTED
MINUTES Monday, March 18, 2013
NMC Oleson Center CALL TO ORDER—Chair Douglas Bishop called the regular meeting to order at 5:00 p.m. ROLL CALL Trustees present: Douglas S. Bishop, Robert T. Brick, K. Ross Childs, Cheryl Gore Follette,
William D. Myers, Susan K. Sheldon (joined at 5:21 p.m.), Kennard R. Weaver
Trustees absent: None Also present: President Timothy J. Nelson, Jerry Achenbach, Vicki Cook, Marguerite Cotto,
Andy Dolan, Holly Gorton, Craig Mulder, Paul Perry, Stephen Siciliano, Cheryl Sullivan, Rebecca Teahen, Troy Weaver
APPROVAL OF AGENDA—On a motion by Cheryl Follette, supported by Ross Childs, the agenda was approved as presented by unanimous vote. REPORTS Building Lifelong Relationships Action Project Update—Craig Mulder, Executive Director of Learning Resources and Technologies, presented an update on the AQIP action project targeted toward the strategic direction of establishing lifelong relationships with our learners. He identified the key outcomes and next steps of the project to implement a comprehensive Customer Relationship Management (CRM) tool to better engage with recruits during the recruitment process, track alumni, communicate with different focused segments of the community, and to cultivate and retain donors. The Board expressed the importance of gathering actionable data. Enrollment Report—Stephen Siciliano, Vice President for Educational Services reported on enrollment on behalf of Chris Weber, Vice President for Enrollment Management and Student Services. He noted that enrollment for Summer 2013 is projected to be approximately 3% lower than that of 2012, but initiatives in new student orientation delivery and increased visits to area high schools are expected to positively impact both Summer and Fall enrollment. Financial Report—Vicki Cook, Vice President of Finance and Administration, reported on the monthly financials, noting that year end projections had not changed from the previous month. Vice President Cook also indicated that she would be reporting on property tax receipts next month. Foundation Report—Doug Bishop, Board Representative to the NMC Foundation Board, provided the Foundation report, highlighting that the annual campaign was at 94% of goal and the annual Taster’s Guild event had brought in a record high of over $92,000 for culinary scholarships.
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Legislative Issues Report—President Timothy J. Nelson provided an update on state legislative issues affecting community colleges and the position of the Michigan Community College Association (MCCA) on various legislative initiatives. MCCA has noted that the baccalaureate degrees that will be offered by community colleges will have no distinction from degrees offered by four-year institutions. UPDATES Board Chair Update—Chair Douglas Bishop, expressed his appreciation of everyone’s attendance at the March 12-13 board retreat, noting that it was very worthwhile for more thorough discussion of college issues, as well as the opportunity for the board to get to know each other better. President’s Update—President Timothy J. Nelson shared that he is one of 15 community college presidents from around the nation invited by the Robert Wood Johnson Foundation to discuss the future of nursing education in Washington, DC in April. President Nelson added that he would spend some extra time in Washington to meet with Michigan US legislators about a number of topics including NMC's efforts to become a national center for unmanned systems and robotics and to thank them for their work in getting the harbor project approved. DISCUSSION ITEMS—There were no discussion topics. PUBLIC INPUT—There was no public input. CONSENT ITEMS—On a motion by Cheryl Follette, supported by Kennard Weaver, the following consent items were approved by unanimous vote:
• Minutes of the February 25, 2013, meeting • Contributions for February 2013 • Summary Report for General Fund Accounts as of February 28, 2013
ACTION ITEMS Line of Credit Renewal—Kennard Weaver made a motion, supported by Cheryl Follete, to approve a resolution authorizing the renewal of the $2 million line-of-credit with Fifth Third Bank. Motion passed by unanimous vote. Campus Master Plan—Susan Sheldon made a motion, supported by Bill Myers, to accept the NMC Campus Master Plan as presented at the January 28, 2013, Board of Trustees meeting. Motion passed by unanimous vote. Amendment of Policy C-103.00—Susan Sheldon made a motion, supported by Cheryl Follette to approve amendments to Board Policy C-103.00 Purposes, as presented, on a second-reading basis. Motion passed by unanimous vote. Amendment of Policy D-505.10—Cheryl Follette made a motion, supported by Ross Childs, to approve amended Policy D-505.10 Solicitation, as presented, on a first-reading basis. Motion passed by unanimous vote.
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Amendment of Policy D-505.12—Susan Sheldon made a motion, supported by Ross Childs, to approve amended Policy D-505.12 Trespass Regulation, as presented, on a first-reading basis. Motion passed by unanimous vote. New Campus Expression Policy—Kennard Weaver made a motion, supported by Ross Childs, to approve a new Campus Expression Policy, as presented, on a first-reading basis. Motion passed by unanimous vote. ADJOURNMENT—The meeting adjourned at 5:53 p.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED
Douglas S. Bishop, Chair ATTESTED
Susan K. Sheldon, Secretary
2013 NMC Scholarship Open 48 $7,085.00 $17,300.00 $1,700.00 Temporarily Restricted $26,085.00 Angela Kaye Ames Culinary Scholarship 1 $100.00 $0.00 $0.00 Temporarily Restricted $100.00 Aviation Program 2 $3,467.00 $0.00 $0.00 Temporarily Restricted $3,467.00 NMC Barbecue 16 $2,298.00 $120.00 $0.00 Temporarily Restricted $2,418.00 Children's Choir 2 $2,025.00 $0.00 $0.00 Temporarily Restricted $2,025.00 Culinary Arts Scholarship 2 $1,050.00 $0.00 $0.00 Temporarily Restricted $1,050.00 Dental/Health Services 2 $3,484.00 $0.00 $0.00 Temporarily Restricted $3,484.00 Dennos Museum Center 11 $20,884.67 $0.00 $650.00 Temporarily Restricted $21,534.67 The Donald L. & Doris Duchene Foundation Culinary Scholarship 1 $2,000.00 $0.00 $0.00 Temporarily Restricted $2,000.00 Ferguson/Osterlin Health Occupations Scholarship 1 $100.00 $0.00 $0.00 Permanently Restricted $100.00 General Scholarships 1 $100.00 $0.00 $0.00 Temporarily Restricted $100.00 General Unrestricted 14 $1,354.75 $1,400.00 $2,685.00 Unrestricted $5,439.75 Great Lakes Campus Renovation 1 $0.00 $0.00 $12,500.00 Temporarily Restricted $12,500.00 GLMA Engine Discretionary Fund 1 $500.00 $0.00 $0.00 Temporarily Restricted $500.00 Global Opportunities Scholarship 5 $850.00 $300.00 $50.00 Temporarily Restricted $1,200.00 Gosling Czubak Engineering Sciences Inc. Scholarship 1 $0.00 $0.00 $1,000.00 Temporarily Restricted $1,000.00 Richard C. Gove Memorial Scholarship 7 $825.00 $0.00 $0.00 Temporarily Restricted $825.00 Grand Traverse Distillery Scholarship 1 $0.00 $0.00 $1,000.00 Temporarily Restricted $1,000.00 Hagerty Center Clearing Fund 14 $2,644.76 $0.00 $0.00 Temporarily Restricted $2,644.76 International Affairs Forum Program 3 $440.00 $0.00 $0.00 Temporarily Restricted $440.00 John Lewis Veterans for Peace Scholarship 1 $0.00 $0.00 $1,000.00 Temporarily Restricted $1,000.00 Arms & Cole - Brad McNamara Memorial HVAC Scholarship 2 $2,130.37 $0.00 $0.00 Permanently Restricted $2,130.37 Management 246 Entrepreneurship 4 $4,900.00 $0.00 $0.00 Temporarily Restricted $4,900.00 NMC Non-Discretionary-Named Student Scholarship 7 $5,875.00 $0.00 $0.00 Temporarily Restricted $5,875.00 Nursing Program 1 $350.00 $0.00 $0.00 Temporarily Restricted $350.00 Nursing Scholarships 1 $1,000.00 $0.00 $0.00 Temporarily Restricted $1,000.00 Rogers Observatory Restricted Fund 1 $10.00 $0.00 $0.00 Temporarily Restricted $10.00 Joan E Seabrook Memorial Business Program 15 $1,025.00 $0.00 $0.00 Temporarily Restricted $1,025.00 Tasters' Guild Auction Program 2 $2,400.00 $0.00 $0.00 Temporarily Restricted $2,400.00 Tasters' Guild Scholarship 6 $500.00 $0.00 $450.00 Temporarily Restricted $950.00 Visual Communications Program 1 $50.00 $0.00 $0.00 Temporarily Restricted $50.00 WNMC Radio 6 $1,150.00 $1,000.00 $1,100.00 Temporarily Restricted $3,250.00
Grand Totals: 181 $68,598.55 $20,120.00 $22,135.00 $110,853.55
*Reports pledge balance. Any payments received during the month on prior pledges are reported under Payments on Prior Pledges. This report reflects monthly activity only; it is not a cumulative report.
Northwestern Michigan College Gift Summary by Fund
March 2013 Contributions
Date Grant Purpose Funding Source Amount
3/12/13 Dennos Museum Center (1) DTE Energy Foundation 20,000
1/1/2013 to 9/30/2013
To support Phase I activities for the proposed Northwest Michigan Developer Consortium
project (2) Michigan Economic Development
Corporation 4,910
1/17/2013 “THEM: Images of Separation Lecture” Michigan Humanities Council 500
TOTAL $25,410
(1) The Dennos Museum grant from DTE Energy Foundation supports collaborative projects with the Traverse City Human Rights Commission for exhibits during Martin
Luther King day; used toward THEM exhibit and Building Bridges with Music. The grant was also used to supplement free admission on the weekends and on MLK day for these exhibits.
(2) The MEDC grant supports Phase I planning for the Northwester Michigan Developer Consortium project. This project will create a two-year software developer curriculum that is shared by a consortium of five community colleges.
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Solicitation Solicitation activities on campus are permitted only when the activities support the mission of Northwestern Michigan College (NMC) or the mission of a recognized college entity or activity. Non-College organizations may conduct solicitation activities on campus only when lawfully sponsored by a recognized NMC student club/organization, academic group, office/work area/employee group, or the college as a whole, (“recognized college entity”). All organizations desiring to conduct fundraising/soliciting activities on campus must adhere to college policies and procedures. 1. DEFINITIONS
a. Permitted “solicitation activities” are defined as activities or events, normally of short duration, intended to
raise money or other support for a recognized College entity or activity.
b. “Recognized College entities” include: NMC academic groups; college departments and work areas, or employee groups; and groups that are chartered and/or recognized under EES, UC Partners, the Director of Student Activities and Diversity, or the NMC Student Government Association.
2. APPROVAL PROCESS FOR RECOGNIZED COLLEGE ENTITIES
Recognized College entities desiring to conduct or sponsor solicitation activities must request approval as follows:
a. Recognized NMC Student Clubs and Organizations Recognized NMC student clubs and organizations must request approval through the Associate Dean of Student Life. The requests and recommendations for approval are then forwarded to the Vice President for Educational Services or designee for approval. If the activity is approved, the Associate Dean of Student Life will notify the student organization and schedule the event through Central Scheduling. If the activity is disapproved, the Associate Dean of Student Life will notify the club/organization of the disposition of the request. The Associate Dean of Student Life is responsible for the direction and supervision of student groups during the approved activity to ensure adherence to college policies, procedures, and guidelines.
b. All Other Recognized College Entities Any other recognized college entity desiring to conduct or sponsor solicitation activities must initiate the approval process through Central Scheduling. Central scheduling will forward the request for approval by the Vice President to whom the unit reports, which are referenced as follows:
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Main Campus The Vice President to whom the entity reports
Aero Park Campus Vice President for Lifelong and Professional Learning
University Center Vice President for Lifelong and Professional Learning
Central Scheduling will notify the group of the disposition of the request. The requester is responsible for the direction and supervision of the activity to ensure adherence to college policies, procedures and guidelines.
3. APPROVED SOLICITATION AREAS Solicitation on campus is only permitted in College-approved areas, which include:
Great Lakes Campus Rotary Hall
Main Campus West Hall Lobby (non-food items only) Welcome Center in the Health and Science Building
Aero Park Campus Hall of Technology
University Center Common Areas
Requests for alternate locations must be approved by the Associate Dean of Student Life (for student clubs/organizations) and the Vice President of Finance and Administration (for academic groups and offices/work areas).
4. NON-COLLEGE ORGANIZATIONS Non-College organizations may conduct solicitation activities on campus only when sponsored by a lawfully recognized college entity in a manner consistent with this policy. The non-College organization's activity must be consistent with the mission of the sponsoring college organization or entity. A sponsoring College organization or entity is responsible for ensuring compliance with all College policies, procedures, and conditions stipulated for the activity, and must have a representative present during the soliciting activity. A College organization or entity that sponsors space for a non-College organization without the expressed consent provided in paragraph 2 of this policy is participating in fronting for the non-College organization which is prohibited by College policy. “Fronting” is defined as permitting a non-College individual or organization to use College space, facilities, and/or services under the guise that the activity is a College-sponsored program.
5. PERMITTED PRODUCTS/SERVICES
a. Products permitted for sale on campus as a solicitation activity should not be in direct competition with products offered for sale by College auxiliary enterprises, such as Food Service and the Bookstore, in their permanent operational sales areas, nor be in conflict with special events being supported by the auxiliary enterprises.
b. Food sales must be carefully monitored and supervised to ensure the safe preparation and handling of food and beverages sold. The Associate Dean of Student Life is responsible for the direction and supervision of student organizations during food sales.
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6. FINANCIAL ACCOUNTABILITY OF THE ENTITY When any resource of the College or use of a College building is required, procedures established by the Controller's Office for the proper safeguard of and accounting for those resources must be followed. The Office of Student Activities is responsible for directing student organizations in meeting the procedures established by the Controller's Office. The Office of Central Scheduling shall provide a list of room/building rental charges, as well as authorized charges for College provided support services. A deposit is required for non-College organizations.
7. SOLICITATION IN RESIDENCE HALLS Solicitation activities which are not specifically authorized by the NMC Residential Life Office are prohibited in College residence halls. Students are urged to immediately report unauthorized solicitation activities in College residence halls by calling Campus Safety and Security. This information should also be relayed to the Residential Life Office.
8. OFF-CAMPUS SOLICITATION Recognized College organizations and entities desiring to conduct solicitation activities off-campus in their name must coordinate those activities with the Office of Resource Development prior to commencing the activities.
9. INFORMATION TABLES
Recognized college organizations and entities requesting use of NMC property for an information table must have written authorization from Central Scheduling.
a. All groups must present the signed authorization if requested to do so at any time during their informational session.
b. The table must be set up in a place which does not interfere with normal business or impede resident traffic in any way.
c. Recognized College organizations and entities (or organizations which they may sponsor) authorized pursuant to this policy shall not permit the following activities:
i. Require individuals to stop at their table or physically stop them
ii. Require individuals to give their address or telephone number in order to receive information or qualify for raffles, drawings, etc. (Individuals who willingly give this information must be informed that they will be contacted by someone prior to them sharing this information.)
iii. Advertise or promote alcohol or drugs
iv. Leave their assigned table and approach individuals to enhance a potential sale
v. Call out to or otherwise harass individuals as they pass the table to enhance a potential sale
vi. Impede foot traffic through the area or create any safety hazard or blocked exit
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The Vice President of Finance and Administration, in conjunction with the appropriate faculty and staff, is responsible for the development and publication of any procedures or guidelines that may be necessary to administer this policy effectively.
Initially adopted June 5, 2009
SHRR 2199735v1
Trespass
Northwestern Michigan College enacts the following regulation for the care, preservation, and protection of the properties governed by the College and for the control of the conduct of those on College properties in order to assure the successful operation of Northwestern Michigan College, maintain good order, promote the objectives of the College, and to hinder unnecessary and improper interference with College activities and with lawful activities of those coming upon land governed by the College. 1. PURPOSE
Northwestern Michigan College (hereafter NMC or College) by and through its Board of Trustees enacts the following regulation:
a. Enforcement Guidelines
To establish warning and enforcement guidelines for the just application of this regul

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