1701 East Front Street Traverse City, MI 49686

(231) 995-1010 trustees@nmc.edu

Board of Trustees www.nmc.edu/trustees

Meeting Agenda Monday, September 26, 2016

at NMC Oleson Center, 1881 College Drive 5:30 p.m. Regular Meeting I. GENERAL BUSINESS

A. Call to Order B. Roll Call C. Pledge of Allegiance D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements

II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be

accessed on the nmc.edu Board of Trustees website.) E. Sabbatical Report on Mindfulness—Kristy McDonald, Business Instructor F. Enrollment Report—Todd Neibauer, Vice President for Student Services & Technologies G. Scholarship and Financial Aid Report—Todd Neibauer, Vice President for Student

Services & Technologies H. Financial Report—Vicki Cook, Vice President of Finance and Administration I. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and

Foundation J. Building and Site Committee—Ross Childs, Committee Chair K. Presidential Performance and Compensation Committee—Ross Childs, Committee Chair L. Legislative Issues Report—Timothy Nelson, President

III. PUBLIC INPUT

Request forms for public input are available at the meeting location. Any individual of the public may speak for up to three (3) minutes. The Board will not receive public input from individuals unless they are present at the meeting. The Board will take public remarks into consideration, but will not comment at time of input.

IV. UPDATES

M. President’s Update—Timothy Nelson, President N. Board Chair Update—Kennard Weaver, Chair

V. DISCUSSION ITEMS

VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)

These items will be adopted as a group without specific discussion. When approving the meeting agenda, any Board member may request that a consent agenda item be moved to the regular agenda for discussion or questions.

Northwestern Michigan College provides lifelong learning

opportunities to our communities.

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1701 East Front Street Traverse City, MI 49686 (231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

September 26, 2016 Meeting Agenda

Page 2

Posted Friday, September 23, 9:00 a.m.

Recommend that the following items be approved: O. Minutes of the August 22, 2016, regular and closed meetings

VII. ACTION ITEMS

P. Local Strategic Value Resolution (Pursuant to Policy A-106.00 Finance) Recommendation to adopt presented Local Strategic Value Resolution certifying that Northwestern Michigan College has met 4 of 5 best practices in each category as defined in Section 230 of Michigan Public Act 249 of 2016.

Q. President’s Contract (Pursuant to Policy A-106.00 Human Resources) Recommend approval of amendments to the president’s contract as presented.

R. Purchase of Aircraft Engines (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to purchase two replacement Lycoming engines for the Piper Aztec N6913A aircraft (a/c) from Aviall, Inc., for a total purchase price of $85,793.32 to be funded through the Aviation Capital Fund.

S. Student Housing Bid Package #2 (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into contracts in the student housing bid package #2 as follows to be funded by 2016 bond proceeds: Not to Exceed

Hallmark Construction for concrete $233,755 Bay Masonry for masonry work $126,000 Northwoods Products $126,219 Kingsley Lumber for panelization and lumber $326,615

T. Closed session (Pursuant to Policy B-106.00 Other) Recommend that the Board convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. (Roll Call Vote)

U. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other) Recommend the closed session adjourn and the open session of the regular meeting be reconvened. (Roll Call)

VIII. REVIEW OF FOLLOW-UP REQUESTS

Confirm requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

IX. ADJOURNMENT

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1701 East Front Street Traverse City, MI 49686 (231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

September 26, 2016 Meeting Agenda

Page 3

Posted Friday, September 23, 9:00 a.m.

Upcoming Board Meeting Dates: All board meetings are open to the public.

October 24, 2016 - Oleson Center Room A/B, 1881 College Drive November 21, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) December 19, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) January 23, 2017 - Oleson Center Room A/B, 1881 College Drive February 27, 2017 - Oleson Center Room A/B, 1881 College Drive March 20, 2017 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday) April 24, 2017 - Oleson Center Room A/B, 1881 College Drive May 22, 2017 - Oleson Center Room A/B, 1881 College Drive June 26, 2017 - Great Lakes Campus Room 112, 715 E. Front Street

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MEMO

_____________________________________________________________________________________________ To: Timothy J. Nelson, President Todd Neibauer, Vice President for Student Services and Technologies From: Pam Palermo, Associate Dean of Enrollment Services

Cathryn Claerhout, Director of Admissions Date: September 14, 2016 Subject: Enrollment Update – Fall 2016 _________________________________________________________________________________________

Fall 2016 Enrollment

MACRAO (Michigan Association of Collegiate Registrars and Admissions Officers) produces a weekly report including enrollment data from each of the 28 public Community Colleges (CCs) in Michigan by semester. It is important to note that enrollment at community colleges is countercyclical to employment, meaning when unemployment increases enrollment at CCs is also increased. With the decrease in unemployment nationally and in Michigan since the peak in 2010, enrollment at community colleges has also decreased. A comparison of NMC’s enrollment to other Michigan CCs gives context for reviewing details of the fall 2016 enrollment. There are 13 CCs with enrollment larger than NMC, 12 CCs with lower enrollment than NMC and one not reported. The fall 2016 enrollments at MI CCs ranged from 1,028 to 38,413 students; NMC’s fall 2016 total enrollment was 4,167 students. The comparison of percent of loss or gain of credit hours from the previous fall (2015) at the 28 CCs ranged from -8.49 to + 11.00 and NMC’s credit hours were 4.6% lower; 4 CCs had a greater credit loss than NMC, 21 had a smaller loss than NMC and one did not report. In addition, the MACRAO report also includes headcount for the fall enrollment. MI CCs percent -/+ 2016 headcount comparison to 2015 ranged between -9.00 to +16.8 with 11 showing a greater loss than NMC, 15 with a smaller loss than NMC and one not reported; NMC’s was at a 3% loss. While NMC is higher than the mid-point of the ranges for both total credits and headcount when compared to the other 27 MI CCs, both credit hours and headcount were higher than projected for budget. A number of new initiatives influenced the fall enrollment of new students. Most notably Admissions staff utilized a new client relationship management system (Recruit) and marked new highs in the number of inquiries and applications over previous years. The new CRM was instrumental in tracking and managing messaging, and participation in New Student Orientation was up by 17% compared with the previous year. The numbers held and by the enrollment report date (September 8, 2016) numbers were at 1,769 new students (new student goal was 1,630). This increase was due to strategic efforts in recruiting and new initiatives such as Explore Your Major and Dual Enrollment orientations held earlier in the recruiting cycle. Overall student enrollment also declined 3% compared with FA2015 and is reflected in the decrease of continuing and re-admitted student populations. Continuing student enrollment fell 7% with 2,100 enrolled over 2,250 enrolled last fall. A decrease also occurred in re-admitted students at 12% with 274 registered for fall as opposed to last year’s total of 310.

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On a very positive note, the efforts of Residence Life resulted in 261 students benefitting from housing on campus, one less than this time last year. Most rooms are doubled and some have had to move to triples to meet student housing needs. There are still some vacant rooms in Hawk’s Nest which only houses students 21 and older.

East Hall – 238 students

21-triple, 210-double, 7-single Hawk’s Nest – 23 students

10-double, 13-single Specific Fall Enrollment Reports

Academic Enrollment Report … Summary for the past six years

Registration

Report Day Status … Executive summary which includes inquiries, applications, financial aid, headcount,

credit hours, contact/billing hours, and assessed tuition and fees Credit Hours … Generated by departments Contact Hours … Generated by departments Student Demographics … Comparison of students registered by residency, financial need, age range,

credit load, ethnicity, gender, student type, and count of residence Program Analysis … Contact hours of students enrolled in specific programs Projections Report … For upcoming semester

Admission and Recruiting Information

Applicant Demographics … New applicants showing residency, financial need, age range, ethnicity, gender, and student type

Admission Application Sources Prospect Demographics … by gender, age range, and county Prospect Statistics … by program of study Prospect Statistics by High School

State Comparisons and Reports

Enrollment Comparisons at Michigan Community Colleges MACRAO Reports & Surveys

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MEMO Enrollment Services – Financial Aid

TO: Timothy J. Nelson, President Todd Neibauer, Vice President for Student Services & Technologies

FROM: Katie Malone, Financial Aid Specialist Pam Palermo, Associate Dean of Enrollment Services

DATE: September 1, 2016 SUBJECT: NMC Scholarship and Financial Aid Report for Fiscal Year 2015

Northwestern Michigan College Financial Aid Opportunities Northwestern Michigan College (NMC) Student Financial Services provides students, and families, with a variety of opportunites to learn about the availablilty of federal and institution finacial aid. From regional financial aid presentations High School scholarship and FAFSA (Free Application for Federal Student Aid) work shops in our service area, to individualized assistance in our office, we strive to promote college affordability and payment options to students. We encourage students and families to actively engage in their financial aid process.

Federal Aid , 91.0%

State Aid3%

External Aid4%

NMC Aid2% NMC Financial Assistance

Federal Aid

State Aid

External Aid

NMC Aid

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Financial Assistance

Northwestern Michigan College’s Financial Aid includes funding from federal, state, institutional and other outside resources. Of the $39,412,193 in financial assistance offered to students in 2015-2016:

• $35,883,976 or 91% was from the Title IV Federal Student Aid programs. This includes the Federal PellGrant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Direct Student and Parent Loans, and Federal Work-Study funds.

• $1,160,233 or 2.9% was from the State of Michigan. The Tuition Incentive Program (TIP), MichiganCompetitive Scholarships, and the Children of Veterans Tuition Grant (CVTG) are the State funds received by NMC students.

• $1,470,489 or 3.7% came from external sources including scholarships and alternative loans.• $897,495 or 2.3% was from NMC scholarships.

Key Definitions: Unduplicated Headcount for financial aid recipients is the actual number of individual students receiving a scholarship or some form of financial aid assistance. Students may be receiving one or more scholarships or types of financial aid assistance, but they are counted only once. (A1, B1, C1) Unduplicated Headcount for the year is the actual number of individual students enrolled for the year. Students may be enrolled in one or more classes, but they are counted only once.

Percentages are based off the total number of unduplicated students for the year.* 2013-2014 2014-2015 2015-2016 5978* 5686* 5345*

NMC Foundation Scholarships

Utilizing a scholarship software program, Academic Works, NMC has been able to more effectively promote scholarships, both institutional and external, to students. The Financial Aid Specialist works closely with Academic Areas to ensure the awarding of their scholarship funds to eligible students throughout the year.

Unduplicated # of all financial aid Recipients (A1)

A1/Total # ofunduplicated students for the year

Unduplicated # of all financial aid Recipients (A1)

A1/Total # of unduplicated students for the year

Unduplicated # of all financial aid Recipients (A1)

A1/Total # of unduplicated students for the year

Amount Offered $44,309,172 3967 66% $41,979,788 3887 68% $39,412,193 3604 67%Amount Accepted $22,759,837 3280 55% $22,509,072 3161 56% $20,086,885 2829 53%Amount Disbursed $22,284,584 3264 55% $21,924,578 3054 54% $19,532,696 2712 51%

All Financial Aid2013-2014 2014-2015 2015-2016

Unduplicated # of scholarship recipients (B1)

B1/Total # ofunduplicated students for the year

Unduplicated # of scholarship recipients (B1)

B1/Total # of unduplicated students for the year

Unduplicated # of scholarship recipients (B1)

B1/Total # of unduplicated students for the year

Amount Availableto Award 1,171,078.56$ 1,118,923.60$ 1,115,890.00$ Amount Offered $1,013,121 999 16.7% $958,450 854 15% $894,066 794 14.9%Amount Accepted $1,013,121 999 16.7% $958,450 854 15% $894,066 794 14.9%Amount Disbursed $1,013,121 999 16.7% $958,450 854 15% $894,066 794 14.9%

2013-2014 2014-2015 2015-2016NMC Foundation Scholarships

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The following chart represents the amount of funds expended for the past 3 years. The slight decrease for 2015-2016 reflects the Tuition Differential Scholarship that was budgeted, but not awarded to students completing the programs that were designated for that particular scholarship.

While NMC has awarding control over donor/institutional scholarships, not all “available” funds are able to be awarded or disbursed throughout the award year. The majority of scholarships are awarded for the entire year with the award being split – 50% to fall and 50% to spring. The Financial Aid Office saves approximately 5% of the scholarship funds to assist with student needs for the summer semester.

There are a variety of reasons why all funds are not expended. Some examples include: • Student was awarded for the fall and spring semester. Fall funds were disbursed. The student did not

return for the spring semester. The scholarship can not be reallocated as the remaining amount is less than the minimum amount able to be awarded.

• Certain donor requirements are restrictive which limits the pool of eligible students for a particularaward. Due to certain restrictions it is possible that there may not be any students eligible for the award.

• Students do not complete the scholarship application required by the donor or academic area.• Certain funds such as the Commitment and Tuition Differential require calculations dependent on a

student’s enrollment status. Sufficient funds are available to award each semester as necessary. What isnot awarded is rolled forward to the next award year.

• Award criteria requires a student to be full time and the student enrolls only half-time. They are nolonger eligible for that scholarship.

• Students did not return the required Thank You Letter for the donor and after approximately 45 days thefunds were pulled and attempted to be reallocated to another student.

External Scholarships

These are scholarships that students received outside of NMC. They may include community organizations such as the Moose Lodge, their church, or their local high school. They may also include the Indian Tuition Waivers such as those from the Grand Traverse Band, Little Traverse Bay Bands of Odawa Indians, Little River Band of Ottawa Indians, and Pokagon Band of Potawatomi Indians. They might come from large companies such as Burger King, Walmart, Pepsi-Cola, or Blue Cross. Students search and apply for these scholarships outside of NMC; however, Academic Works provides the external tab that provides additional resources for students.

Scholarship Expenditures 2015-2016 Available Funds Amount Paid % of Funds Disbursed

1,115,890.00 894,065.56 80.12%

Scholarship Expenditures 2014-2015 Available Funds Amount Paid % of Funds Disbursed

1,118,923.60 958,449.67 85.66%

Scholarship Expenditures 2013-2014 Available Funds Amount Paid % of Funds Disbursed

1,171,078.56 1,013,121.44 86.51%

Unduplicated # of Recipients (C1)

C1/Total # ofunduplicated students for the year

Unduplicated # of Recipients (C1)

C1/Total # ofunduplicated students for the year

Unduplicated # of Recipients (C1)

C1/Total # ofunduplicated students for the year

Amount Disbursed $337,413 200 3.3% $290,398 219 3.9% $270,306 198 3.7%

2013-2014 2014-2015 2015-2016External Scholarships

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2015-2016

NMC implemented a new scholarship system Academic Works to better promote NMC and external scholarships to our NMC students in 2013-2014. This application process has allowed our office to better match students to scholarships. The system also allows us to spread the funds equally among students as it allows us to see which students have already received an award easier.

To be eligible for NMC scholarships, students must complete a General Application. Students may access the scholarship searchable database at nmc.edu/scholarships. In addition, students have a link in their NMC

Self-Service portal under the financial aid tab; there is a bullet - Apply for NMC Scholarships.

Once the student has completed the General Application they will automatically be matched to general NMC donor scholarship opportunities for which they may be eligible. The scholarship opportunities automatically match students based on the information in their student file and to the scholarship criteria built into the system to insure they are a match. Some examples of information the system matches to are: program of study, NMC GPA, High School GPA, Credits hours earned, Residency, etc. Any scholarships that require additional action from the student (i.e. additional question to answer or essay to write) will be listed on the recommended page. Students will not be considered for those additional scholarships until those action items have a response.

The Academic Works scholarship portal includes an External tab that lists scholarships available through different community groups and organizations but are not associated with NMC. Each external scholarship option provides the student with contact and application information.

SUMMARY

The Financial Aid Office continues to work with Resource Development to better promote and award NMC scholarships. While the processed are very fluid, the Financial Aid Office works diligently to reallocate funds to ensure that the donor funds are spent to assist NMC students.

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______________________________________________________________________________

To: Timothy J. Nelson, President

From: Vicki Cook, VP Finance and Administration

Date: September 16, 2016

Subject: Summary Report for the General Fund as of August 31, 2016

The attached reports summarize the financial results for the General Fund as of August 31, 2016; the second month of the new fiscal year. The second month represents 16.7% of the year.

Month End Results The month end reports are interim and not a reflection of actual year-end results. The timing of revenue and expenses fluctuates throughout the year and will affect year end results. The general fund ended the month with revenue over expenses in the amount of $909,954. Revenue increased by 24% when comparing August 2016 to August 2015. The increase is related to the timing of fall tuition payments and receipt of taxes. Expenses increased by 1% when comparing August 2016 to August 2015.

Revenue (letters refer to the attached General Fund summary) A. Tuition and Fees revenue: Tuition and fees represent a 30% increase from those of August

2015. The increase is reflective of activities in Aviation, GLMA, and training and workshops revenue. For Fall 2016, the budget was set at 42,193 billing hours for budgeted revenue of $7,267,567. Actual billing hours are at 43,644 for total tuition revenue of $7,655,768. This is an overage of $388,201. An analysis of net Fall revenue based on adjunct contracts is currently being reviewed. An update will be provided at the October meeting.

B. Property Taxes: Tax revenue is recorded as payments are made. We expect an overall increase from the previous fiscal year.

C. State Sources begin in October with receipt of the first state aid payment. D. Federal Sources consist primarily of the MARAD grants with payment expected in Spring,

2017. E. Actual year-to-date investment income recorded for fiscal year 2016 reflects interest income

only. F. Both Private Sources and Other Sources are timing and event dependent.

MEMO Administrative Services

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Expenses G. Salary and benefit changes correspond with vacation payout and supplemental wages related

to GLMA 2nd cruise in FY16. H. Professional Development, Travel & Events and Capital Outlay are above budget due to

timing of professional development events and travel. All other expenses are under budget at this time.

I. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the allocation of COAT dollars and BBQ funds. BBQ related expenses are offset by Foundation contributions. This expense is over budget based on the additional Foundation contributions.

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Summ Gen Fund Aug 2016.xlsxfor internal use only 9/16/2016 3:18 PM Page 1 of 1

Unaudited

2016-2017 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget

TOTAL GENERAL FUND50 Revenues

Tuition and Fees 23,364,192 3,951,335 16.91% A Property Taxes 9,929,134 1,454,919 14.65% B Other Local 0 0 *Local Sources 33,293,326 5,406,254 16.24%State Sources 9,318,088 0 0.00% CFederal Sources 524,000 0 0.00% DPrivate Sources 375,000 0 0.00% FInvestment Income 274,000 47,242 17.24% EOther Sources 392,270 47,362 12.07% F

Total Revenues 44,176,684 5,500,857 12.45%60 Labor

Salaries & Wages 21,456,217 2,073,953 9.67% GBenefits 9,226,173 1,146,909 12.43% G

Total Labor 30,682,390 3,220,863 10.50%70 Expenses

Purchased Services 2,408,324 337,661 14.02% HSupplies & Materials 3,114,383 326,079 10.47% HInternal Services 80,895 6,209 7.67% HOther Expenses 1,669,103 183,457 10.99% HInstitutional Expenses 1,766,374 155,334 8.79% HMaintenance & Renovation 1,541,540 230,970 14.98% HProf Develop, Travel & Events 580,149 111,463 19.21% HCapital Outlay 65,570 74,119 113.04% I

Total Expenses 11,226,338 1,425,292 12.70%

Total Expenditures 41,908,728 4,646,154 11.09%80 Transfers

Transfers 2,263,782 -55,250 -2.44%Total Transfers 2,263,782 -55,250 -2.44%

Total Expenditures and Transfers 44,172,510 4,590,904 10.39%Net Revenues over (under) Expenditures 4,174 909,954

Northwestern Michigan College

Month end reports are interim and not a reflection of final year end results

Summary Report for General Fund AccountsFiscal Year 2017, Period 02

Month end reports are interim and not a reflection of final year end results

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Northwestern Michigan CollegeComparative Statement

August 2016 to July 2016General Fund Activity Only

Difference between current month and previous month

Revenue Yr. To Date Yr. To Date Month of Month of Explanation31-Aug-16 31-Jul-16 31-Aug-16 31-Jul-16 August

Tuition and Fees 3,951,335 2,663,888 1,287,447 2,663,888 July higher for fall general fees and course fees. Also July had 4 weeks of summer tuition; August had 1 week of summer & 1 week of fall tuition

Property Taxes 1,454,919 326,765 1,128,154 326,765 Timing of fall tax collectionsState Sources - - - -

Federal Sources - - - -

Private Sources - - - -

Investment Income 47,242 23,020 24,222 23,020 Consistent with prior month

Other Sources 47,362 15,905 31,457 15,905 Collection of prior written off accounts. Airshow

Total Revenue 5,500,857 3,029,579 2,471,278 3,029,579

Expenses

Salaries and Wages 2,073,953 651,034 1,422,919 651,034 Faculty wages for fall began; deferred faculty wages

Benefits 1,146,909 525,556 621,353 525,556 Taxes and retirement related to fall faculty wages

Purchased Services 337,661 66,481 271,180 66,481 Legal fees, timing of Sodexo invoices, food service for 2nd GLMA cruise

Supplies & Material 326,079 77,939 248,140 77,939 Timing of fuel, general supplies, electronic resources, and software purchases

Internal Services 6,209 3,114 3,095 3,114 Consistent with prior month

Other Expenses 183,457 63,753 119,704 63,753 August higher for bank/credit card charges, senior and Native waivers, non-professional business events/travel

Institutional Expenses 155,334 44,360 110,974 44,360 Timing of utility payments

Maintenance & Renovation 230,970 89,576 141,394 89,576 Timing of contract payments for software/maintenance services

Prof Develp, Travel, & Events 111,463 62,685 48,778 62,685 Timing of professional development & travel

Capital Outlay 74,119 16,078 58,041 16,078

Library books $1,259, $37,921 Schick sensor for dental technology, $-8,160.24 credit for GLMA satellite communications, $27,020.76 for Secure cloud access licenses for ITS

Total Expenditures 4,646,153 1,600,577 3,045,576 1,600,577

Transfers (55,250) - (55,250) - Loan transfers

Net Revenues over/(under) 909,954 1,429,003 (519,048) 1,429,003

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeComparative Statement

August 2016 and August 2015General Fund Activity Only

Difference between August 2016 and August 2015 (GENERAL FUND)

Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation31-Aug-16 31-Aug-15 Difference

Tuition & Fees 3,951,335 3,041,172 910,163 30%

Aug. 2016 had 1 week of fall tuition and Aug. 2015 had 0 weeks of fall tuition; increase in flight fees, vessel housing for second cruise, and training/workshops revenue

Property Taxes 1,454,919 1,294,742 160,177 12% 2% budgeted increase property taxes; timing of receipts

State Sources - - - 0% Consistent with prior year

Federal Sources - - - 0% Consistent with prior year

Private Sources - - - 0% Consistent with prior year

Investment Income 47,242 46,602 640 1% Consistent with prior year

Other Sources 47,362 46,555 807 2% FY17 higher for departmental services revenue

Total Revenue 5,500,857 4,429,071 1,071,787 24%

Expenses

Salaries and Wages 2,073,953 2,061,116 12,837 1%Supplemental wages related to GLMA 2nd cruise and corresponding revenue, student wages, vacation payout

Benefits 1,146,909 1,087,610 59,299 5% Timing of retirement benefits

Purchased Services 337,661 389,598 (51,937) -13% Timing

Supplies & Material 326,079 311,249 14,830 5% Timing of postage and fuel purchases

Internal Services 6,209 (11,343) 17,552 -155% FY2016 less for Training services internal revenue for Lean program

Other Expenses 183,457 181,190 2,267 1%FY17 higher for Native American Tuition Waiver (1 week of fall waiver in August 2016)

Institutional Expenses 155,334 159,992 (4,658) -3% Timing of utility payments

Maintenance & Renovation 230,970 280,534 (49,564) -18% FY2016 higher for plane maintenance; timing of contractual payments

Pro. Develop, Travel & Events 111,463 103,848 7,615 7% Timing of professional development events and travel

Capital Outlay 74,119 25,378 48,741 192% Timing of COAT purchases

Total Expenditures 4,646,154 4,589,172 56,982 1%

Transfers (55,250) (54,978) (272) Loan fund and aviation transfers; grant indirect revenue

Net Revenues over/(under) 909,954 (105,123) 1,015,077

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeSummary by Program

August 2016General Fund Activity Only

Revenue Percent 2016-17 Yr. To Date Percent ofof Total Annual Budget 31-Aug-16 Total Spent Definition

Tuition & Fees 53% 23,364,192 3,951,335

Property Taxes 22% 9,929,134 1,454,919 State Sources 21% 9,318,088 - Federal Sources 1% 524,000 - Private Sources 1% 375,000 - Investment Income 1% 274,000 47,242

Other Sources 1% 392,270 47,362

Total Revenue 100% 44,176,684 5,500,857

Expenses

Instruction 31% 13,078,252 1,522,668 33% Produce educational change in a learner or group of learners; includes both credit and non-credit offerings

Information Technology 7% 2,963,607 410,723 9% Provide technology to benefit instructional activities and the institution as a whole

Public Service 1% 229,162 24,693 1% Provide public with unique resources and respond to community needs or solve community problem

Instructional Support 17% 7,034,632 862,665 19% Support instructional programs

Student Services 13% 5,469,414 565,184 12% Contribute to well-being of students and their intellectual, cultural, & social development

Institutional Administration 20% 8,356,303 739,668 16% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viability

Plant Operations and Maintenance 11% 4,777,357 520,553 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilities

Total Expenditures 100% 41,908,728 4,646,154 100%

Transfers 2,263,782 (55,250) Net Revenues over/(under) 4,174 909,954

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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1701 East Front Street, Traverse City, MI 49686 231-995-1021

MEMO

Resource Development

To: The Board of Trustees and President Timothy J. Nelson

From: Rebecca Teahen, Executive Director for Resource Development

Date: September 16, 2016

Subject: Foundation Update

Fund Raising – a “check” on FY17 goals The 2017 campaign for the Annual Fund is well underway! To date, we have raised $33,187

toward a goal of $275,000. FY17 total dollars raised are as follows:

$213,449 Total received (including Annual Fund, new pledges, and planned gifts) raised toward goal of $3,350,000

+ $139,899 $353,348

Gross event revenue vs goal of $250,000 Total of gifts + events

Foundation Initiatives The Lobdell’s Scholarship Dinner held on September 16 was again a sold out affair. Thanks

to all who participated. Elizabeth Schwind joined the Resource Development team as Development Assistant.

Welcome Elizabeth. The newly formed Campaign Steering Committee has undertaken an aggressive meeting

schedule to prepare necessary policies for fundraising efforts and engage NMC’s closest supporters.

Meetings and Events for your calendars: Foundation Finance & Audit Committee – Wed., 10/19/16 at 7:30 am, Founders Hall.

Foundation Board meeting – Wed., 10/26/16 at 7:30 am (breakfast at 7:00), Hagerty Center.

Commitment Scholarship Induction Ceremony- 10/13/2016 at Milliken Auditorium

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Northwestern Michigan College Board of Trustees

Building and Site Committee Minutes

September 19, 2016 Founders Hall, 1701 E. Front Street, Traverse City, MI 49686

The meeting was called to order by Chair Ross Childs at 2:33 p.m.

Members Present: Ross Childs, Chris Bott, Kennard Weaver

Members Absent: None

Others Present: President Timothy Nelson, Vicki Cook, Marguerite Cotto, Holly Gorton, Todd Neibauer, John Galnares, Jim Winter, Julie Clark, Chris Kushman, Michael Estes, Kyle Kaminski

Dennos Museum Center Expansion Project

John Galnares and Jim Winter of Spence Brothers discussed exterior material options for the Dennos expansion. They noted that the sandstone matching the current exterior is considerably less than originally anticipated and a viable option to use for the expansion project. They will also be able to salvage existing stone that will be removed. They will also clean and reseal the existing sandstone on the building so the new will blend well. The HVAC system bid was reviewed, noting that it will only include the new equipment, not the upgrade to the current system. The replacement upgrades will be handled in an alternative bid process to keep separate the new versus replacements. There was a brief discussion reviewing the options to be included in the alternate bid options. Discussion included the timeline of the final architectural drawings, as well as the moving of a major fiber optic line that feeds multiple agencies in addition to NMC. The college master plan will be reviewed prior to the move of the fiber optic line. Student Housing Project

Galnares and Winter reviewed the status of the current site work occurring on the student housing project, noting it was a reasonable working schedule. They shared with the committee that the Housing Bid Pack #2 framing package has been sent out, with proposals received. The award recommendation of this bid package will be brought to the full Board of Trustees for approval at their September 26 meeting. There will be a final Bid Pack #3 on exterior, interior, mechanical and electrical to go out. It was shared that the project is currently coming in under the projected budget. The project schedule was reviewed, noting a late completion date of November 8 being reflected, which is unacceptable. Boardman River Tart Trail Project

Julie Clark and Chris Kushman of the Tart Trail were present to review their plans to complete the Boardman Lake loop of the Tart Trail. To complete that loop they have been discussing a licensed use of NMC’s University Center Campus property. They provided material prior to the meeting and came to the Building and Site Committee to listen to any thoughts and concerns of NMC before

17

proceeding to secure a change in the license agreement that NMC currently has with the City of Traverse City for Tart Trail use. The Committee was assured the Tart Trail plan would not affect any future NMC expansion plans of the University Center campus. It was shared that funding sources for this project were currently being identified. It was suggested to check with Chef Pierre elevation maps. The Committee shared concern for any liability to NMC, which will be researched with NMC’s risk management insurance agent. Maintenance of the trail was also questioned, which has not yet been discussed, and design details still need to be worked out, with all parties to be included in that process. It was noted that 2018 would be the earliest date for any construction. The license agreement would have to be approved by the full NMC Board of Trustees in October. The Committee supported the continued exploration of this project, with NMC concerns to be researched and addressed by NMC Vice President Vicki Cook. The meeting adjourned at 3:35 p.m.

Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.

18

Northwestern Michigan College Board of Trustees

Presidential Performance and Compensation Committee Minutes

September 21, 2016

President’s Conference Room, Tanis Building 1701 E. Front Street, Traverse City, MI 49686

The committee meeting was called to order by Chair Ross Childs at 8:30 a.m. Committee members present: Ross Childs, Kennard Weaver, Steven Rawlings (via phone) Committee members absent: None Others present: Holly Gorton, Nancy Gray, Kyle Kaminski, Bronwyn Jones, Deb Pharo Ross Childs distributed a memo pertaining to the review and approval process for the NMC president’s contract, following the Board’s approval of the NMC Compensation and Classification Plan on October 27, 2014. Childs explained that the committee would be considering a recommendation to the full Board of Trustees, for their consideration, at the regular scheduled meeting on Monday, September 26, 2016. Board Chair Kennard Weaver then reported on the preliminary draft employment contract for NMC president Timothy J. Nelson, sharing that this process had begun nearly two (2) years ago with research comparing NMC compensation of the president and other areas of the college to state and national standards. As the college hires from outside the state of Michigan, it was determined that compensation would be benchmarked against the mean average using College University Professional Association (CUPA) data. Weaver noted that all comparisons showed that the current salary of NMC’s president was below all state and national comparisons. Weaver reviewed other components of the contract as well, that will be included in a summarization memo to be sent to the Board of Trustees and NMC campus. The committee discussed the vacation day language that includes mandated consecutive days to take vacation. He also noted the current contract would expire in 2018, and the detriment to the college should the president leave at that time, with the current initiatives and capital improvements occurring. Chair Kennard Weaver indicated a preliminary draft contract has been shared with committee members that will still require a final review by legal counsel. He then addressed questions of committee members. Trustee Steve Rawlings asked that clarification language be added to section 3. Salary stating that the 2015 CUPA data be used as the starting benchmark, which the committee supported. Kennard Weaver made a motion, supported by Ross Childs, to approve the preliminary draft contract, with the noted clarification to section 3. Salary language, to send on to the full Board of Trustees for action. The motion passed by the unanimous vote of committee members present. Public comment was received by Bronwyn Jones, Debra Pharo, and Nancy Gray. The meeting was adjourned at 9:06 a.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.

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Trustee Leadership Institute: Scheduled for November 17/18 in Lansing, this highly interactive Institute facilitated by BoardSource will explore what makes a great trustee, great, and will deepen our understanding of the key responsibilities and best practices of high performing community college boards. This program is recommended for new and experienced trustees. Please see the Trustee Leadership Institute program, and click here to register. Please contact Adriana Phelan with questions.

Michigan Community College Leadership Academy Launches: The inaugural class of the new Michigan Community College Leadership Academy will be launching on September 22 and 23 with the first workshop in Lansing. Please see the agenda for Session 1, and the inaugural class of emerging leaders. This is a hands-on, Michigan-specific professional development opportunity to sharpen leadership competencies and develop a strong statewide network of emerging leaders within community colleges. Please contact Adriana Phelan with questions.

STATE LEGISLATIVE HIGHLIGHTS

Legislative Session Schedule: Labor Day signals many things including the end of summer and the start of classes, and in Lansing, the start of the fall legislative session. With the elections in November, however, the legislature will likely only be back for three weeks in September and then gone again until after the elections. Most pundits are predicting a pretty light legislative agenda. Bills to Watch: A quick reference of all the bills relevant to community colleges is available here. Please contact Mike Hansen or Erin Schor with questions.

MCCA CENTERS OF EXCELLENCE

MICHIGAN CENTER FOR STUDENT SUCCESS (MCSS)

Student Success Summit (September 29-30 at the Lansing Center): Our theme this year is “Tackling Transitions: Supporting Community College Success” Community colleges serve a diverse mission. The 2016 Student Success Summit will focus on how community colleges are addressing student transitions while continuing to focus on equity and inclusion. Colleges may register teams of up to 20 for the 2016 summit. Contact Erica Orians or Jenny Schanker with any questions or concerns. To register go to www.mcca.org and click on the Summit logo located on the main page.

MCCA MONTHLY UPDATE TO BOARDS OF TRUSTEES [Report #37 September 06, 2016]

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CMVE’s Annual Conference (September 27-28 in Lansing): The theme is Collaboration, Connection, Community: Critical Elements to Student Veteran Success. A variety of topics will be discussed, including data collection and retention tracking efforts, the National Student Clearinghouse’s VA Certification Re-Engineering Project, academic credit for military experience, and other tangible strategies to affect student veteran success from local institutional presenters. View the agenda here and click here to register. Contact Katie Giardello for additional information. 24 Community Colleges Earn MVAA’s 'Veteran Friendly' Designation: This year, 65 Michigan colleges and universities earned bronze-, silver-, or gold-level status in the Michigan Veterans Affairs Agency’s (MVAA) Veteran-Friendly Schools Ranking. These institutions are recognized for their commitment to providing veteran-centric services and prioritizing student veteran success. We are so proud that 24 community colleges were ranked in this year’s process, including 15 gold-level colleges. Successful MSSN Meeting: A robust group of professionals met on July 13 for the Michigan Student Success Network (MSSN) meeting at St. Clair County Community College on Leveraging Alternative Credit Pathways to Support Completion Strategies. The group heard overviews from the American Council on Education, the Council on Adult and Experiential Learning, and CollegeBoard in addition to learning from several local institutional presentations from Lake Michigan College, Jackson College, Grand Rapids Community College, and Macomb Community College. MICHIGAN COLLEGES ONLINE (MCO) Education Department Proposes Rule on State Authorization of Postsecondary Distance Education: In late July, the US Department of Education proposed new regulations on state authorization of postsecondary distance education and foreign locations. The proposed regulations are not dramatic. A key rule in these proposed regulations is the acknowledgement of state authorization reciprocity agreements – and because Michigan is a SARA state, each college and university in the state has the opportunity to become a SARA institution. The DoE has indicated that the final rules will be forthcoming before the end of the year. We will keep you informed if the new regulation is ultimately approved and how it might impact your institution. MICHIGAN NEW JOBS TRAINING PROGRAM (MNJTP) MNJTP By The Numbers: 14,938 projected new jobs are being supported by MNJTP agreements. There are 19 participating community colleges, and 143 contracts to date. MNJTP is an economic development program which authorizes community colleges to temporarily capture the state income tax withholding associated with newly hired workers to pay for training. Community colleges work directly with employers, and there are no restrictions by employer size, industry or type of training that can be supported by MNJTP funding. Please contact Adriana Phelan with any questions.

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NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES

MINUTES

Monday, August 22, 2016

at Oleson Center, 1881 College Drive

CALL TO ORDER—Chair Kennard R. Weaver called the regular meeting to order at 5:30 p.m.

ROLL CALL Trustees present: Douglas S. Bishop, Chris M. Bott, Robert T. Brick, K. Ross Childs, Marilyn

Gordon Dresser (5:31 pm), Kennard R. Weaver

Trustees absent: Steven G. Rawlings

Also present: President Timothy J. Nelson, Mary Burget, Shawn Burks, Nate Butler, Judy Chu, Alison Collins, Vicki Cook, Marguerite Cotto, Chris Coughlin, Devan DePauw, Jerry Dobek, Stephen D. Drake, Joy Evans, Brandon Everest, Diana Fairbanks, Mike Franklin, Mike Gillett, Holly Gorton, Nancy Gray, Laura Jaquish, Tony Jenkins, Bronwyn Jones, Keith Kelly, Blake Key, Colin Kreh, Janet Lively, Tamella Livengood, Deirdre Mahoney, Mella McCormick, Kyle Morrison, James Nelson, Nancy Parshall, Nathan Peplinski, Paul Perry, Deb Pharo, Bob Rodriquez, Caroline Schaefer-Hills, Stephen Siciliano, M. Skarupinski, Jason Slade, Marjory Smith, Rebecca Teahen, Mike Torre, Linda Walter, Becki Wooters, Jane Zlojutro

REVIEW OF AGENDA—The agenda was accepted as presented, on a motion by Ross Childs, supported by Doug Bishop, with a unanimous vote. REPORTS

Enrollment Report—Todd Neibauer, Vice President for Student Services and Technology, provided the enrollment report in the meeting materials. He shared some enrollment comparisons to those at this point last year and noted that final numbers would be available following the official report date of September 7, 2016. Neibauer highlighted the fact that housing applications are showing an 8% increase over last year. Campus housing is full with 238 at East Hall, 24 at Hawks Nest, and 32 on the placement pending list. Financial Report—Vicki Cook, Vice President of Finance and Administration, reviewed the financial report for the period ending July 31, 2016, included in the meeting materials, noting that the budgeted revenue for summer tuition had been met. She shared that FY 2016 yearend results were still being finalized, but will balance with only a slight reduction to the plant fund transfer. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and Foundation, provided the NMC Foundation update for the first month in the new fiscal year. reporting that giving numbers were ahead of those at this time last year. She also welcomed the Foundation’s new Annual Giving Officer Jennifer Hricik. Teahen shared that the groundbreaking of the Dennos Museum Center expansion was celebrated on August 15, and a successful NMC Scholarship Open had occurred on August 4. BBQ Report—Diana Fairbanks, Executive Director of Public Relations, Marketing and Communications, provided the final NMC BBQ report of the year noting a total of 8,821 tickets

22

Northwestern Michigan College August 22, 2016

2

sold, attendance of 7,678, and a slight overall net profit realized. The 2016 BBQ funded seven proposals with $40,000 that will benefit the college in various unique ways.

MCCA Summer Institute Report—Chris Bott, board delegate, thanked Kennard Weaver for his detailed report provided in the meeting materials. He added that there was much discussion among peer group community colleges indicating that NMC is in the forefront of those establishing funds for future growth. Bott also shared about discussions of other institutions trending toward the use of open educational resources, but NMC does not seem to be following that trend. Building and Site Committee Report—Committee Chair Ross Childs provided an update on the work of the Board Building and Site Committee, noting the written report of meeting minutes in the materials packet. He highlighted the groundbreaking of the Dennos Museum Center expansion project and that the housing project was underway. Legislative Issues Report—President Timothy Nelson referred to the MCCA Legislative Update provided in the meeting materials. He shared there was not a lot occurring in Lansing currently. Nelson explained that NMC is one of the few community colleges to receive capital outlay project funding, but nothing can be started on the project before state authorization. He stated that he would keep the Board apprised of the bills with potential impact on community colleges, as he anticipates a very active lame duck session. President Nelson told the Board that he has agreed to continue as MCCA Legislative Committee Chair, and the Board thanked him for doing so. PUBLIC INPUT—There was public input received by Stephen Drake.

UPDATES

President’s Update—President Timothy Nelson reported on a wonderful groundbreaking ceremony for the Dennos Museum Center expansion. He shared that he and wife Nancy were able to join cadets on the TS State of Michigan and were able to go through the Soo Locks aboard the ship. It provided an opportunity to see the well qualified GLMA cadets in action and learn about their various backgrounds and future plans. President Nelson also noted the faculty professional development day on designing courses that was held earlier that day and would continue into the next morning. Trustee Chris Bott also shared about his cruise on the TS State of Michigan and noted that a culinary intern was on the ship to provide meals to prepare for commercial ship training. Board Chair Update—Chair Kennard Weaver shared that as part of the political fight of the Michigan universities’ against community college baccalaureate degree in nursing includes claims about low completion rates of community colleges, and he read a recent report indicating only a 50% graduation rate from the Michigan universities. Weaver also shared the story of MCCA Outstanding Faculty Award recipient Chuck Bowden, Mid Michigan Community College sociology instructor, who talked about being inspired by a CMU professor Charles Westie, who is Weaver’s father in law. DISCUSSION ITEMS—None CONSENT ITEMS—On a motion by Doug Bishop, supported by Ross Childs, the following items were approved by a unanimous vote as a group without discussion:

Minutes of the July 25, 2016, regular and closed meetings

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Northwestern Michigan College August 22, 2016

3

ACTION ITEMS

Boiler Replacement at GL Campus—Doug Bishop made a motion, supported by Ross Childs, to authorize administration to enter into a contract with Lochvinar, LLC, in the amount of $94,463 for the replacement of the seven (7) boilers at Great Lakes Campus to be funded through the FY17 Plant Fund budget. In response to a question, Vice President Vicki Cook reviewed the recommendation and rationale for the boiler replacement, noting that the company being awarded the bid has local representation that will be available. Motion passed with a unanimous vote.

Property Transfer—Attorney Chuck Judson provided background and history leading to the need for this property transfer resolution and the benefit to the college to clean up the title work for the original commitment made by the college, and addresses questions of the Board, who thanked Judson for the thorough memorandum. Doug Bishop made a motion, supported by Ross Childs, to authorize the Board Chair to execute a quit claim deed for the property described as Parcel C in Exhibit C attached hereto, subject to approval as to substance by the Vice President of Finances and Administration of NMC, and as to form by legal counsel from NMC. Motion passed with a unanimous vote. Closed session—Doug Bishop made a motion, supported by Bob Brick, that the Board convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. The motion passed with the following roll call vote: Yes—Marilyn Dresser, Ross Childs, Doug Bishop, Bob Brick, Chris Bott, Kennard Weaver; No—none; and the Board went into closed session at 6:01 p.m. Reconvene Regular Meeting—Doug Bishop made a motion, supported by Bob Brick, to adjourn the closed session and reconvene the open session. The motion passed with the following roll call vote: Yes—Chris Bott, Ross Childs, Doug Bishop, Bob Brick, Marilyn Dresser, Kennard Weaver; No—none; and the regular open session reconvened at 7:10 p.m.

REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

ADJOURNMENT—The meeting adjourned at 7:11 p.m. by unanimous vote on a motion by Doug Bishop, supported by Bob Brick. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED

Kennard R. Weaver, Chair ATTESTED

K. Ross Childs, Secretary

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To:  Timothy J. Nelson, President    

From:  Joy Evans, Executive Director    

Subject:  NMC Local Strategic Value Resolution   

Date:  August 31, 2016    

 In accordance with the requirement in Section 230 of PA 249 of 2016, the education omnibus appropriations  act for fiscal year 2017, NMC must satisfy four of the five best practices in three different categories related to local strategic value.  In order to receive our portion of the performance funding appropriation, we must demonstrate compliance by means of a board of trustees resolution certifying that we have met these requirements.  In the attached resolution, NMC has provided specifics as to how we meet each beast practice measure.  We request that the NMC Board of Trustees review and approve our Local Strategic Value resolution.   

MEMO Office of Research, Planning and Effectiveness

25

State Budget Office Office of Education 

Page 1 

Community Colleges Local Strategic Value Template 

Please use this table as a method to briefly detail what your community college is doing to meet the 

best practices in each category. Each category is worth one‐third of the total amount available for your 

institution. Your institution must meet 4 out of 5 best practices in a category to receive funding 

associated with that category. 

Best Practices by Category  Examples of Adherence 

Category A: Economic Development and Business or Industry Partnerships (must meet 4 of 5) 

(i) The community college has active partnerships with local employers including hospitals and health care providers. 

Health Education Institute (HEI) with Munson Medical 

Center through which NMC partners in nursing 

education (clinical site for ADN and PN student 

rotations), professional development for staff (LEAN 

Healthcare), community education specifically related 

to wellness and nutrition programs (joint listing in 

Extended Education Catalog), consultation regarding 

specialized needs for technical training such as CNA’s, 

surgical technologists.  Through NMC University 

Center, supporting GVSU’s Masters in Physician 

Assistant degree program. 

(ii) The community college provides customized on‐site training for area companies, employees, or both. 

NMC’s Training Services provides various levels of 

programming with on‐site customized training for 

area employers (in open enrollment training courses).  

NMC Training Services delivers training programs and 

consulting as a regional office for the Michigan 

Manufacturing Training Center (MMTC), as well as 

delivering $2.4 million dollars of specialized training 

through the Michigan New Jobs Training Program.  

Lean Manufacturing Champion is a peer‐to‐peer 

professional development program offered through 

Training Services in addition to customized training in 

this discipline. 

(iii) The community college supports entrepreneurship through a small business assistance center or other training or consulting activities targeted toward small businesses. 

NMC is the host site for the NW Michigan Regional 

Entrepreneurship Collaborative (REC) which provides 

a common portal (NWM Business Atlas) for 

individuals and businesses seeking to locate small 

business assistance and training services.  NMC hosts 

SBDC services, with availability of consultants for 

students interested in developing business ventures.  

In collaboration with NMC Training Services, NMC 

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Best Practices by Category  Examples of Adherence 

facilitates meeting and consulting resources targeted 

at small business support. 

(iv) The community college supports technological advancement through industry partnerships, incubation activities, or operation of a Michigan technical education center or other advanced technology center. 

NMC is the home of the Parsons‐Stulen M‐TEC 

Center, with an emphasis on engineering 

technologies, manufacturing, renewable energy, 

construction technology, PLC certificate training, 

robotics and unmanned systems.  Industry specific 

advanced professional development leverages NMC’s 

state‐of‐the‐art technical resources, including 

advanced simulation training for welding, unmanned 

aerial systems, IT hardware. 

(v) The community college has active partnerships with local or regional workforce and economic development agencies. 

NMC has a long‐standing collaboration with the NW 

Michigan Council of Governments, hosts the Regional 

Entrepreneurial Collaborative (originally funded 

through a grant from DELEG/MEDC, is a member of 

the MMTC, and similar agencies.  NMC is also a 

founding member of the Traverse Area Chamber of 

Commerce, Chamber EDC, and regional, state, and 

national organizations supporting workforce and 

economic development in the region.   NMC is a 

regional host for MI Lean Manufacturing Summit. 

Category B: Educational Partnerships (must meet 4 of 5) 

(i) The community college has active partnerships with regional high schools, intermediate school districts, and career‐tech centers to provide instruction through dual enrollment, concurrent enrollment, direct credit, middle college, or academy programs. 

NMC actively engages local educational entities to 

provide early college programming.  Additionally, 

NMC has a strong dual enrollment program for high 

school students and direct credit opportunities.  NMC 

has expanded articulation agreements for programs 

such as pilot training (Cheboygan ISD, Crosswinds 

Academy). 

(ii) The community college hosts, sponsors, or participates in enrichment programs for area K‐12 students, such as college days, summer or after‐school programming, or science Olympiad. 

NMC’s Extended Educational Services (EES) provides 

an annual College for Kids catalog, featuring week‐

long courses from K‐12 students during the summer.   

Working with Traverse City Area Public Schools,  TBA 

Intermediate School District, private and charter 

schools, NMC supports multiple activities that 

introduce K‐12 students to higher education 

opportunities such as National Robotics 

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Best Practices by Category  Examples of Adherence 

competitions, etc.  NMC is developing a new 

collaboration with the Boy Scouts of America co‐

educational career exploration program in STEM 

fields (Explorer posts).  Pilot project will launch 

October 2016. 

(iii) The community college provides, supports, or participates in programming to promote successful transitions to college for traditional age students, including grant programs such as talent search, upward bound, or other activities to promote college readiness in area high schools and community centers. 

NMC regularly engages the English and math teaching 

staff in educational institutional partners in order to 

align secondary curriculum with post‐secondary 

curriculum in English and math preparing high school 

students for college.  NMC Learning Services assists in 

providing college placement testing in the high 

schools to inform students of readiness.  NMC 

promotes continued pursuit of higher education 

through its Commitment Scholarship directed at first 

generation students in middle school. 

(iv) The community college provides, supports, or participates in programming to promote successful transitions to college for new or reentering adult students, such as adult basic education, GED preparation and testing, or recruiting, advising, or orientation activities specific to adults. 

Through collaboration with Michigan Works!, NMC 

offers activities specifically designed for new and 

returning adult learners.  Examples of expanded 

services are the testing prep and certified testing 

services through the NMC Student Success center 

and the Pro‐metric testing center located at the 

Parson‐Stulen building, Aero‐Park Campus. 

(v) The community college has active partnerships with regional 4‐year colleges and universities to promote successful transfer, such as articulation, 2+2, or reverse transfer agreements or operation of a university center. 

At NMC’s University Center, the community has 

access to education opportunities beyond the 

Associate level in undergraduate and graduate level 

degree programs offered by eight university partners.  

Over 50 bachelor’s completion, master’s, and 

professional post‐associate certificates are available 

at the Cass Rd. Campus.  NMC has transfer guides in 

place and articulation agreements in addition to 

reverse transfer agreements with 11 institutions. 

Category C: Community Services (must meet 4 of 5) 

(i) The community college provides continuing education programming for leisure, wellness, personal enrichment, or professional development. 

Broad range of courses offered through the NMC 

Extended Education Services (EES) catalog.  This is 

distributed quarterly to over 40,000 households with 

special sections on wellness, leisure, personal 

enrichment, etc.  A special section includes 

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Best Practices by Category  Examples of Adherence 

opportunities designed for community members over 

50 (Life Academy).  EES partners with regional Aging 

Councils in the delivery of select learning options in 

Benzie, Antrim, and Kalkaska counties. 

(ii) The community college operates or sponsors opportunities for community members to engage in activities that promote leisure, wellness, cultural or personal enrichment such as community sports teams, theater or musical ensembles, or artist guilds. 

Arts and Cultural enrichment programs are a 

specialty in the EES catalog.  Of note:  community 

choirs and bands; broad menu of physical fitness and 

exercise clubs, activities‐targeted through age 

groups; extended cultural trip opportunities for 

theater, opera, and symphony experiences. 

(iii) The community college operates public facilities to promote cultural, educational, or personal enrichment for community members, such as libraries, computer labs, performing arts centers, museums, art galleries, or television or radio stations. 

Community has access to WNMC 90.7 FM, NMC’s 

public radio station; community observation nights 

for the Rogers Astronomical Observatory; senior 

discounts at the Dennos Museum Center.  Through 

the EES catalog, reduced course rates for senior 

residents of Grand Traverse County. 

(iv) The community college operates public facilities to promote leisure or wellness activities for community members, including gymnasiums, athletic fields, tennis courts, fitness centers, hiking or biking trails, or natural areas. 

Community open times for basketball and other team 

sports hosted through the Rajkovich Physical 

Education Building.  EES catalog provides a number of 

short‐format courses under the “Naturalist 

Certificate,” with emphasis in outdoor and recreation 

pursuits. 

(v) The community college promotes, sponsors, or hosts community service activities for students, staff, or community members. 

NMC offers many opportunities for community 

service through student service learning programs, 

community outreach projects (including NMC BBQ, 

Commitment Scholars program, BSA Explorer posts, 

etc.), Student Government Association sponsored 

activities.    

 

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To: NMC Board of Trustees From: Board Presidential Performance and Compensation Committee Date: September 26, 2016 Subject: President Nelson’s Contract – Comments for Preliminary Draft Background

Beginning in October 2012, the Board of Trustees adopted a strategic goal stating “NMC will evaluate the employee classification and compensation systems and make adjustments as required.” The result of this campus-wide effort was to move staff and administration to a point factor classification system benchmarked against national scales beginning in 2014. Staff and administrators found below their compensation benchmarks were moved toward them over a one to three-year cycle. During this time, the executive staff and the president deferred any increases until the new system was in place. Additionally, salary increases for all employees were realigned to take effect on January 1 of each year. Presidential Performance and Compensation Committee

In May of 2015, the Presidential Performance and Compensation Committee began a review of President Nelson’s contract, which is set to expire on June 30, 2018. The committee followed an evaluation process similar to that used for staff and administrators to determine the president’s compensation relative to national benchmarks. Seven benchmarks were reviewed including those available from CUPA, AAUP, and Michigan. When compared to these benchmarks, President Nelson’s salary was found to be below each mean average. The amount under the benchmark target ranged from $3,828 to $85,954. This, despite the fact that President Nelson has a longer tenure than the average tenure for the benchmark groups. Based on this review and his overall performance, we recommend to the full Board of Trustees a new contract for President Nelson that includes the following stipulations:

1. The term will run for five years from July 1, 2016 to June 30, 2021. 2. Compensation will be benchmarked against the mean average using College and

University Professional Association (CUPA) data for CEO of a Single Institution/Campus within System. It should be noted that this benchmark is the second lowest average of the national benchmarks examined. Using this benchmark, the mean average indicates his salary should be $205,328, compared to the current amount of $186,684.

3. President Nelson’s salary will be moved to the benchmark over a two-year period and checked in the third year similar to the process for staff and administrators.

4. Salary changes will occur on January 1 of each year as they do with all other NMC employees. The first increase to $196,006 will occur January 1, 2017.

5. Annual percent increases will be the same as those provided to staff and administrators. 6. Additional vacation days have been added with the proviso that President Nelson take a

required number of consecutive days off for rest and recharging. The number is 10 days in each of the first two years and 20 days in each of the remaining three years.

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7. An Executive Health Program to be reimbursed by the college has been restored to the contract.

8. An arbitration clause and process has been added to settle any disputes. 9. The rest of the contract terms are consistent with prior years.

Performance

President Nelson has consistently earned high marks on his annual performance review. During his almost 16 years as president, NMC has seen many advances. Accomplishments include:

Directed $80 million of construction work on new and renovated facilities; Established budgets that placed NMC in the top six percent for expenditures for

professional development for faculty and staff; Guided NMC to become the first community college in Michigan to offer its own

baccalaureate degrees, including four majors in maritime and marine technology; Launched the Global Opportunities Fund and set NMC on the leadership pathway for

international experiences and partnerships; Obtained national rankings in Veterans support, unmanned aerial vehicle education,

culinary arts, marine technology and more; Achieved national accreditation in nursing; Secured state funding for equipment grants and facilities improvements; and Transitioned to AQIP continuous improvement method and achieved accreditation on the

first visit. President Nelson has always shared publicly that this work could not have been achieved without the efforts of an outstanding faculty, staff, administration, Board of Trustees and broad community support. Future

Looking ahead, we are encouraged by the vision President Nelson brings to NMC. With his leadership, we are prepared to further enhance the regional impact of NMC. Some of the key initiatives include:

Continued improvement in our completion rates; Completion of new residence halls, Dennos Museum Center expansion, West Hall

Innovation Center and expansion and a new library; Completion and implementation of an MEA faculty contract; Continuation of efforts to secure BSN authorization; Raising needed resources; and Continuing the implementation of the five strategic directions.

We look forward to discussing these contractual items with the full Board of Trustees and securing President Nelson’s commitment to continue his leadership at NMC.

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          MEMO

 

          Lifelong& ProfessionalLearning        

   

To:TimothyJ.Nelson,PresidentFrom:AlexBloye,DirectorofAviation,MargueriteCotto,VPDate:September16,2016Subject:RecommendationforpurchaseofaircraftenginesRecommendationAuthorizationforadministrationtopurchasetworeplacementLycomingenginesforthePiperAztecN6913Aaircraft(a/c)fromAviall,Inc.Totalpurchasepriceof$85,793.32BackgroundCertifiedaircraftenginesfollowmanufacturerreplacementschedules,andorspecificationsendorsedbytheFAA.TheNMCfleetincludesarangeofengineswithspecificTimeBeforeOverhaul(TBO)criteria,suchastheCessna‐152traininga/cat2400tachhours,theC‐172’sat2200tachhours,andtheAztecat2000tachhours.InadditiontoTBO,manufacturerspecificationsonengineperformanceandweararealsolimitingfactorsinFAAregulatedenginereplacements.LycomingisthemanufacturerofthePiperenginesusedinourPiperAzteca/c.Aviall,Inc.isthesupplierforourfleetenginereplacements.Aviall,Inc.isaBoeingsubsidiaryandisbasedinDallas,TX.FundingsourceEachengineis$42,896.66(plusfreight)foratotalpriceof$85,793.32.FundingisthroughtheAviationCapitalFundwhichhasacurrentbalanceof$798,674.98.Thankyou.

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