board of trustees minutes and board reports october 20, 2016 · center for spiritual living tucson...

Board of Trustees Minutes and Board Reports

October 20, 2016

Item Presenter Duration 1. CALL TO ORDER AND EVOCATION KEITH GORLEY/REV DONALD GRAVES 5 MIN 2. VISIONING REV DONALD 15 MIN 3. CHECKING IN ALL 10 MIN 4. LAST MONTH’S MINUTES ALREADY ELECTRONICALLY APPROVED & POSTED 0 MIN 5. CALL TO AUDIENCE KEITH GORLEY, PRESIDENT 1 MIN This time provides an opportunity for audience members to bring topics to the board’s attention for future agendas. Topics raised during Call to Audience will not be acted on at this meeting. Audience members are asked to keep their comments to no more than three minutes.

6. FINANCE/STEWARDSHIP REPORT REV JANIS FARMER FOR KAREN KIESTER, TREASURER 15 MIN 7. REVIEW OLD BUSINESS ITEMS

a. FACILITY UPDATE REV DONALD 1 MIN b. BIG VISIONARY GOAL CHECK-‐IN/DASHBOARD ALL 10 MIN c. NEXT STEPS FOR CONSOLIDATED CAMPUS? KEITH/REV DONALD

• FACILITY OPTIONS 5 MIN 5 MIN • PROGRESS ON 4961 E.22ND

d. FOLLOW UP ON NEW AFFINITY GROUP -‐-‐ 0 MIN e. FOLLOW UP ON VIDEORECORDING KAREN KIESTER 2 MIN f. UPDATE ON GOURMETS FOR GOD IN FUNDING TEAM MINUTES 0 MIN g. PLEDGE PROGRAM REPORT IN FUNDING TEAM MINUTES 0 MIN h. YOUTH MINISTRY REV DONALD 2 MIN i. CHARITABLE GIVING FOR 2017 REV DONALD 2 MIN j. ONBOARDING OF NEW BOARD MEMBERS ALL 5 MIN k. ARTICLE FOR NATURAL AWAKENINGS DECEMBER ISSUE REV DONALD 5 MIN

& RECONFIGURING THE COMMUNITY RESOURCE GUIDE TO MATCH WHO WE ARE BECOMING 8. REVIEW TEAM REPORTS ALL 10 MIN 9. NEW BUSINESS FOR THIS MEETING ALL

1. RECORDING PROSPERITY TESTIMONIALS? KEITH 2 MIN 2. THE 2016-‐2017 PLANNING CYCLE ALL 15 MIN DEBRIEF ON ANNUAL MEETING AGENDA OCTOBER 2 ALL LOOKING AT THE PLANNING CYCLE WITH FRESH EYES SCHEDULING A PLANNING MEETING TO DISCUSS GOALS FOR 2017 3. NEW BOARD LIAISON-‐SHIPS AND WHAT THEY MEAN ALL 10 MIN INCLUDES BOARD RESPONSIBILITY FOR EVENT MANAGEMENT 4. HEART-‐CIRCLES/HOME CIRCLES, METAMODEL TRAINING, COST AND OPTIONS DEFERRED 5. ALTERNATIVES FOR GRATITUDE DINNER IN 2017? SUE/CARLA HODGE DEFERRED 6. EXECUTIVE TEAM MEETING REPORT WITH REV DONALD KEITH DEFERRED 7. RATIFY FIVE NEW MEMBERS ALL 2 MIN 8. OTHER NEW BUSINESS FOR THIS MEETING? ALL 5 MIN 10. NEW BUSINESS FOR NEXT MEETING ALL 5 MIN 5 MIN

11. SIX MONTH LOOK AHEAD ON CALENDAR ALL 5 MIN 12. GRATITUDES ALL 5 MIN

Center for Spiritual Living Tucson Board Minutes and Board Reports

October 20, 2016

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13. NEXT BOARD MEETING ALL 0 MIN 14. REVIEW CIAB SCHEDULE ALL 5 MIN 15. LEAD NEWSLETTER ARTICLES ALL 2 MIN 16. ADJOURN AND PRAY OUT

IN ATTENDANCE: KEITH GORLEY, SUE MASON, KAREN KIESTER, CARLA HODGE, DICK LAIRD, REV DONALD GRAVES ABSENT: HOLLY BAKER IN SERVICE: REV JANIS FARMER (SCRIBE) GUESTS: RENEE' MEZZONE, BARBARA MCGILL

1. CALL TO ORDER/EVOCATION 6:30PM 6:35PM

2. VISIONING Q: What is the Highest Vision or Highest Ideal for Center for Spiritual Living Tucson? A: Welcoming bustling community, Happy people, lots of them, Robust youth program; A safe inviting place; Ownership of space, solid foundation, moving in; Fun, joy, growth, prosperity, walking the talk, depth, open hearts; Changed hearts and minds to let our light shine, turn the darkness into day; Still joy, dynamic in essence, peaceful in expression, satisfying in every regard; Open space, A large, lush, bowl shaped canyon, Sunrise, Rain chains directing rainfall.

Q: What changes, evolves, or becomes as this highest vision comes into existence? A: Growth, expansion individually and collectively, diversity, new facility, under one roof; New participative community; Commitment, taking ownership, taking the lead and setting the example so that others will follow; Connection, deeper understandings, flow, balance, harmony, new patterns; Stories are seen for what they are. The past is readily let go of. New possibilities emerge; Each takes what is theirs to do and does it well, More grab hold of the philosophy and work it; A door opens, A flight of steps, Song: Peace like a River.

Q: Is there anything else that wants to be known, understood, or realized? What else? A: Open cooperative community, Moving forward toward defined goals; Support; Relax and move into the space, This is just the beginning; Stillness, patience; Why the hesitation, the doubt? How may we help you with that? What wants to be known? True Self; A ping-pong match, Song: Easy like Sunday morning.

3. CHECKING IN ALL

4. APPROVAL OF LAST MONTH’S MINUTES (ELECTRONICALLY APPROVED ALREADY) HOLLY

5. CALL TO AUDIENCE (NONE) KEITH

6. FINANCE/STEWARDSHIP REPORT REV JANIS/KAREN Total Sunday Total Total Net Per Weekly Offerings& P+II Income Expenses* Income* Attendee Attend. September $ 11,696 13,955 17,300 <3,345> 37.60 78 August $ 12,097 14,234 17,008 <2,774> 39.15 77 July $ 14,872 18,617 19,284 <668> 37.65 79 June $ 9,799 10,595 16,810 <6,215> 31.51 78 *Facility Fund Contributions included as both Income and Expense (because it is a designated fund.) Music Fund is added to this, as of July, for the same reason. Cash Balances September August July June Checking $ 9,263 10,300 8,977 5,368 Educ. (Savings) Fund $ 2,219 2,586 2,084 2,918 (Operating) Savings $ 2,051 2,051 2,051 2,050


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Practitioners’ Savings $ 709 709 709 709 Oper. Reserve Savings $ 3.015 3,015ϒ 6,514ϒ 9,015 SubTotal $ 17,257 18,661 20,335 20,060 Facility Fund Savings $ 35,632 36,882 37,882 37,881 Facility Fund Invest. Acct $ 81,394 81,247 80,957 79,702 Total $ 134,283 136,790 139,174 137,643 ϒ Moved $3,500 from Operating Reserve in July and again in August to checking to cover outstanding bills. Comparison between September 2015 and September 2016: Attendance/Sunday DEcreased by 23 Offerings/Month DEcreased by $ 729 Offering/person/Sunday INcreased by $ 6.77 Total Income DEcreased by $ 1,835 Expenses DEcreased by $ 4,381 Net Income INcreased by $ 2,771 (Sept 2016 was less negative)

Status of the CSLT Facility Fund Facility Fund Investment Acct Deposits: Initial Deposit $50,000 (Nov12), Deposit $10,236 (Mar13). Deposit $15,188 (Dec13) Date CSLT

Contributions Various

Projects & Interest

Personal Donations

$ Total

Year End 2009 29,365 Year End 2010 48,710 Year End 2011 70,361 Year End 2012 6,800 1,045 1,430 79,636 Matching Fund Reserves 2,900 Year End 2013 <1,800> 4,780 3,327 88,843 Year End 2014 <600> 1,789 25,884 115,936 Year End 2015 (moved to R.Rd) <5,223> <1,786> 7,109 116,027 January <2,215> 475 114,287 February <200> <508> 0 113,579 March 2,418* 0 115,997 April 365* 116,363 May 473 790 117,626 June <43> 117,583 July 1,255 118,838 August (22nd St escrow) <1,000> 290 118,129 September 2016 (site survey) <1,250> 147 117,026 * Recouped early 2016 stock market loss. Range Report (compared with last quarter)

3Qtr2016 2Qtr2016 Donations/quarter All Contributors Extended Leadership All Contributors Extended Leadership

>$2,000 2 1 2 2 $1,500-1,999 2 0 2 0 $1,000-1,499 8 7 5 4

$750-999 5 1 10 2 $500-749 8 2 6 1


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$250-499 18 6 13 3 $100-249 20 5 15 4

$1-99 31 3 34 3 0 or UnID’d ? 1 ? 2

Total Number 94+ 26 87+ 22

Contributors who gave $308 or more this quarter were the 20% that covered 80% of the expenses. (This number is down significantly from $600/quarter from the first quarter of the year and from $410 in the second quarter of the year.) Thirty-‐two congregants, including 14 members of the extended leadership, were in this group.

Quarterly Budget Review presented separately. Submitted, Karen Kiester, Treasurer 7. REVIEW OF OLD BUSINESS

Report. Decision & Action a. Facility Update Report of meeting with Homeowners/Property Owners Association (HOA/POA) from

October 18th: Most were strongly in favor of our proposal. Two-thirds have to approve the amendment to the Homeowners Agreement. Should not be an issue. Requirement for us to build a wall along our northern property line. Discussion of wall


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Big Visionary Goal Check-in b1. Rev D on Education May fall short of our annual targets for educational offerings/attendance. The targets

were aggressive and attendance has been diminished. Continuing to ponder this. b2. Karen on Contributions

Nothing additional

b3. Sue on Newcomer's team

Action, Sue: A proposal to create a team to create a plan to present to the board at a future meeting to follow up with (not chase, torment, hunt or harass) visitors and see if we can encourage greater 'stickiness'. Sue has taken this action and begun the creation of a Newcomer's Team. She will report out on this team at the meeting. New team forming and has met. Formal proposal presented at next board meeting. Inquiry to see if Board Members are willing to staff the Information Table. Yes. Coffee with the minister was discussed. Desire for this activity, once it has been agreed, is to serve as informal/social interaction.

b4 Sue on recognized increase in QOL

Complete for now.

b5. Keith on Volunteers Complete for now. b6. Keith on Big Vision Action: Sue to provide to Keith, and Keith agreed to look at information on how to

grow churches. Awareness that the areas in which we are not meeting our targets are attendance and contributions. Discussion on ways we might shift our attention on both these important metrics.

b7. Appreciation Complete for now. b8. Small group facilitation guidelines

Moved to New Business as part of Heart Circles/MetaModel Discussion

c. Next Steps for Consolidated Community Campus Property Visits and Discussion

Facility Sharing @ UUC: Action: Visit scheduled for Oct 25 at 2pm. Keith and Dick to attend. Others Board members are welcome. Report on Temple Emanuel? Response: Rev D visited Monday, Sept 19th. Experience was positive, albeit the Jewish community is fully using their spaces seven days a week. Open Land on 22nd near Swan: Details above under facility. Other options: Junior League Kiva not available. Strong recognition of a desire to be under one roof. In the short term, one of these options will get us there. A question: Are there underutilized churches that we could occupy?

d. Follow-up on New Affinity Group

Jon heard back from proposed leader and he was no longer interested. Item closed.

e. Follow-up on Video-Recording

Karen stepped up as owner. Next testimonial queuing up and the one after that. Excitement building. Proposal for Video-recording program at next Board meeting.

f. Update on Gourmets for In Funding Team Minutes. Raised over $1,000 (if all bidders complete payments).

height—city ordinances specify six-foot wall height as standard and customary. Need notarized signatures from members of the HOA/POA, anticipate that it will take a month to accomplish that. Board felt confident enough in getting approval to go ahead with getting survey done while the signature pages are in process. Request that we bring a more detailed presentation of building plans to next year's HOA/POA meeting. In other news: the landlord of the office showed the office to a prospective buyer on October 20th.


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God g. Pledge Program Status In Funding Team Minutes. Twenty-one pledges received and added to eight

additional givers who are auto-tithers or regular mail-in contributors. Total pledge contributions $86,000, which represent approximately 40% of our 2017 budgeted contributions.

h. Youth Ministry Rev Donald: Will call for meeting of the five volunteers in November. Intention to start in January with youth services at least once a month.

i. Charitable Giving for 2017

Rev Donald: Call for charities starts October 30. Presentations from the top three will be December 4,11 and 18. Voting on December 18.

j. On-Boarding of New Members

All: Everyone please be sure to look at the Bylaws and understand the responsibilities with the CIAB and liaison-ships.

k. Article for December Natural Awakenings Mag & Change Resource Guide

Rev Donald: Revised text to send to Natural Awakenings for the Community Resource Guide. On track for the December article, which is due to NA on 11/10.

8. TEAM REPORTS ADMINISTRATION

We appreciate the congregants who assist in completing some of the routine office tasks. Many hands do make a lighter load. Submitted, Rev J for Rev D

BOOKSTORE We have begun selling calendars and children's books just in time for holiday purchases. Books $198.85 Sunday CD’s $50.00 SOM Magazine $25.75 Music CD $0.00 Total $274.60

We continue to affirm that additional enthusiastic bookstore volunteers arrive as the two of us recognize the need to be more available for our practitioner service functions. Renee' Mezzone joins the team in October. (By Leah Hamilton)

Submitted, Keith Gorley, Board Liaison

COMMUNITY OUTREACH 1926 SOM Discussion Group Underway. Keith Gorley facilitating. Group meets two times/month. Attendance has ranged from 4-5. Submitted,

Rev Donald, Board Liaison

CORES AND TEAMS Altared States - Altared states is off to a great start we have two new members who have been trained and are really doing well. They are already on their own being able to do the flowers. I will be preparing a meeting agenda and the ideas that we have for the rest of the year. (By Regina Amado) Submitted,

Sue Mason, Board Liaison Compassionate Heart – Minutes from October 8, 2016 Compassionate Heart quarterly meeting


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The quarterly meeting was attended by Barbara Arissa, Jane Hooper, Cynthia Hollerbach and Britt Mbuthia. Our planned guest Karen Kiester needed to cancel. After Centering & Check In we welcomed our new team members Jane Hooper and Cynthia Hollerbach, grateful they have chosen to serve on our team!

We reviewed our total services provided from April and including September with eight congregants served: 54 calls, 27 emails, 6 cards, 4 visits, 3 meals, 6 rides, totaling 39 hours.

KALD, Kids, Animals, Life and Dreams has been the organization our team has tried to support. They were the runner up to last years winner YOTO, for CSLT’s’ monthly charitable gift. We discussed how we can help Mona Hand, and one way is by volunteering in her gift shop, freeing her up to spend more time with the teenage students, in foster care, who she is preparing for life after graduation. The students get an opportunity to help in the store, in the vegetable garden and also taking care of goats and donkeys. I will forward, the letter I received from Mona Hand with various updates and general information. Mona is hoping that KALD will be selected for next years CSLT local charitable recipient.

NEW BUSINESS Ideas and possibilities for improvements for our team. We read a short article about being a team player, channeled from Spirit by S. Giesemann. It reinforced why we are here: For the Love of unselfishly serving our CSLT congregation!

How can we communicate more efficiently with each other, when a need for help comes up? The request for help might come to me or to Janis, and we forward it to the team. That means all of us are “ON CALL”, which is equal to “ON EMAIL”. Janis doesn’t have time to follow up, and if I don’t get a response, I will do it. One suggestion was, to have a Contact Person in each of our 3 location/areas. That means that Janis and myself would contact those 3 members, and they would forward the letter to the people in their area. If no response, they will need to contact them by phone. Something to discuss next time, we want to make it flow easy. What is MOST IMPORTANT FOR US, when it comes to communicating, is to respond to emails in a timely manner, since we are a team “ON CALL”.

Connecting, look at various ways we can connect: Connecting and caring goes together! We discussed how our team can assist the Ushers and be open to connect with newcomers, make them feel welcome, get to know people better in the congregation by participating in various activities etc.. The more connected everybody in the congregation is, the more caring everybody can be to each other. Also let’s not forget to connect and care about each other.

Next Meeting: January 7 @ 1:30pm (Submitted by Britt Mbuthia) Submitted,

Holly Baker, Board Liaison

Living Spirit 12-step Group – No report. Averaging 6 attendees. Submitted,

Rev D, Board Liaison Sacred Cinema – August's movie, “Fifty First Dates”, was shown on September 25th with 4 attending. September's movie "The Blind Side" will be shown on October 23 at 1:30pm.

Submitted, Carla Hodge

Video/Photography Team - Successful showing of first prosperity testimonial during the Sunday Services prior to the October 2 Annual Meeting. Video uploaded onto our YouTube channel. Next two testimonials have been lined up for recording. Submitted,


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Karen Kiester

ECCLESIASTICAL CORE No meeting this month. Submitted, Rev D

EDUCATION CORE “The Journey” – There were four Wednesdays in September. Pat Masters facilitated a class on Creating Sacred Space with three attending, Rev Donald facilitated classes on Stoicism and Pragmatism with three and four attending respectively. Keith Gorley facilitated a class on The Seventh Step (to freedom) with six attending. Prosperity Plus II completed in September with an average attendance of 18. Rev Donald facilitating. Prac 2 began September 12 with Rev D and Rev J co-facilitating and four students continuing. Visioning continues on Thursday evenings, when the schedule does not conflict with other meetings, through November, with six attending. A 3-session short series on Meditation begins October 11, with Rev D & Rev J facilitating. A four-week class on exploring Creativity will be held the four Friday nights in October. The 1926 Science of Mind study group continues twice monthly on Saturday afternoons, facilitated by Keith Gorley. Rev Donna Maurer of the Sonoran Desert CSL will conduct a workshop on October 16. Submitted, Rev D

EVENTS No report. Submitted, Rev D

FACILITIES TEAM Report on 4961 E. 22nd St in Old Business. Submitted, Dick Laird, Board Liaison

FUNDING TEAM Funding Team Meeting Minutes October 11, 2016 Present: Rev. Donald, Dick Laird, Rev. Janis, Britt Mbuthia, and Karen Kiester Rev. Donald prayed us in at 1:30 Minutes of the September 13th meeting were previously approved. Old Business: “Gourmets for God” was reviewed. There are 5 scheduled events and if all bids are paid for $1,000 will be raised. Victoria Castle has accepted an invitation to speak and hold a workshop on April 2nd 2017. Janis reminded the team that the board needs to be reminded that teams must be in place for all proposed events in order for them to move forward. New Business: The status of the pledge campaign was reviewed and 21 were received and even adding the existing auto tithers to this we have 28 pledges totaling $86,000. The continuing shortfall in contributions was discussed and ways to increase income and reduce expenses explored. Dick to revisit possibility of meeting at the Jr. League or Women’s Club. Dick and Donald to look at UU Church again


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(visit scheduled 10/25). Britt raised possibility of asking congregation to be on lookout for suitable locations. This was tabled for the time being. There was considerable discussion of home groups/heart circles and Karen agreed to follow up. Next Meeting: November 1st at 1:30. Rev. Janis prayed us out at 3:00. Submitted, Dick Laird, Board Liaison

HOSPITALITY Pot Lucks were hosted September 4 and October 2nd, normal Sunday coffees were hosted on the 2nd, 4th and 5th Sundays starting in September. Lunch bunch was held on the 3rd Sunday. The Hospitality team now has a full compliment of volunteers. Submitted,

Dick Laird, Board Liaison HOST TEAM

Host team working well with new script. Renee Mezzone, team leader. Submitted,

Holly Baker, Board Liaison

MARKETING AND COMMUNICATIONS TEAM Normal operations continue. Dex Yellow Pages have been optimized for digital only. Display ad being revisited in Natural Awakenings. Newsletter and Facebook page continue to roll. Submitted,

Rev Janis, Activity Leader

MEMBERSHIP Five new members being ratified tonight. Next membership class scheduled for 4 & 11 December. Submitted,

Sue Mason, Board Liaison

MINISTER’S TRAVEL PLANS Rev D will swap pulpits with Rev Donna Maurer from Amado on October 16, and both will offer short workshops after the services. He will also offer a Practitioner Retreat for the Prescott CSL, and then speak and offer a workshop on Sunday for Rev Kathleen, who will be on vacation. Rev Janis will cover the Sunday Reminder in Tucson. Rev Janis will take a few days away in Portland, departing 10/12; returning 10/15. Submitted, Rev D

MUSIC/SOUND Volunteer Choir (CSLT Voices): Participants - Sheila Campbell, Janese Curtis, Karen King, Lucia LaLumondier, Joni Olson, Aimee Perry, Abbie Small, Marita Stith, Anita Summers, Mary Williams Practice Dates 9/11 and 9/25. No Performance in September. Hours: 20 Volunteer Musicians: Anna Mello-Lewis, Leona Freeman, Abbie Small, James Jarvis. Hours: 21 James volunteered to serve as Music Director on 9/18.


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Fundraising events: Gaslight Theater attendance (October and November) and weekly Creativity Classes ongoing through October. Creativity Fair planned for October 30 following services. Submitted, Rev. D, Board Liaison

PRACTITIONER CORE

The Practitioner Students continue to increase their participation in Center service opportunities. We appreciate these fine, growing, spiritual practitioners.

Submitted, Rev. D

USHERS With a 4-Sunday month, we had 16 service hours in August. Cheers! Donna. Submitted, Keith, Board Liaison

VISION CORE Vision Core Notes, 6 October 2016, 6:30pm

In Attendance: Marya Wheeler, Barbara McGill, Re Donald Graves, Rev Janis Farmer Virtual: Anna Mello-Lewis, Leah Hamilton, Chris Wheeler, Rebecca Bushner, Christina Reed, Carol Nigut

What is the highest vision, the highest ideal for the Center for Spiritual Living Tucson? Vision Core well attended, Cadre of members celebrating our love, Global reach, Many rooms full of people involved, finding meaning through their involvement with CSLT; Just play! Really play ... in possibility and let magnificence fully out; Stacked round purple lights in a column, An open gate, Bells chiming in the breeze; Saw the world from a distance with different tornados taking place. The tornados did their individual actions in their regions & eventually moved towards each other, merging into one huge tornado with a bigger eye of calm in the middle. CSLT is a calm, peaceful, confident, loving environment that welcomes expansion & greater understanding on all levels. We are one of the eyes of the different storms of chaos & confusion & we collaborate/merge with others to increase the calm & remembering of our Divinity in this world.; I saw a duck and a sandbox with toys in it; Exponential aggregation, The big wave. Swept up into the movement. Big production & presentation. We belong.; Image of a huge sun, very close, Walking on pebbles, A color: light grey, A pointed roof structure similar to the top of a pyramid but metal, A large map or blueprints unfurling, A small leafy tree, newly planted, An image of myself with a silvery rod inside me about 12" long, vertical in front of my spine., The word "Give"; a river flowing through a canyon; Children united as they laugh, dance, and celebrate around a maypole. Joy pervades the air. Blue skies and sunlight brightly tinge the air…. What changes, evolves, becomes as this vision comes into form? Bursting at the seams, youth program embraces more people of different ages, diversity (race); Mindfulness deepens and broadens, Loving Compassion grows, A full lightness of being settles into each person, More "come out and play" (Hafiz); A pyramid with a purple beacon on top, Song: Sing, sing a song, sing out loud, sing out strong, sing of happy....; KNOW & BE....I Heard Karen Drucker's chant: All is Well, I can rest, I am safe, All is Well.; Something about Handel's Messiah at Christmas time; Growing Excitement, Growing Expansion, Growing Enthusiasm; A chrome bell similar to a hotel front desk bell, The sound of gentle breathing, The word "time", Round light-colored stepping stones, A sign, similar to a speed limit sign but larger. I cannot read it, A street lamp; the dove of peace; Fresh air


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encircles all as a breeze flows in through a window, sweeping out the dust and dreary remnants of the empty shell of a room. Is there anything else that wants to be known or realized? Continue to grow in love, joy and acceptance; Its a coyote heaven, Remember to let; Geese flying in formation, A big open book on a lectern; Saw concentric squares...a corner opening up and going into the next one; Red ribbon, again associated with December celebration; We have left the stone age. Our progress is inevitable. Another roof/structure shape, ribbed or corrugated. Definitely metal., A domed-shaped thing that looks like a dumpling. (???), A color: blue- like cobalt blue.; floating, rolling crystal ball, above the flowing river; Change and transformation are in the air. Energetic new leadership excitedly inspires others to hop on the merry-go-round of opportunity and reap the benefits of the ride. Joy replaces stagnation and all that does not fit releases to the nothingness from which it came. God IS good and God is seeking greater expression in a new container. Submitted, Rev D

9. NEW BUSINESS FOR THIS MEETING 1. Recording Prosperity Testimonials. (Karen) Have first recording of first volunteer, and its up on YouTube. Thanks Karen. Others in queue. 2. The 2016 Planning Cycle for review and discussion. a. Debrief of Annual Meeting Desire to be more prepared for future meetings so that we do a better job of communicating what needs to be said. b. Look at Planning Cycle with Fresh Eyes

Draft Planning Cycle Board Activities by Month Nov 1 – Budget Review and Development begins Nov 10 – Budget Review completed. Nov 17 – Board Meeting – Budget-DRAFT presented Nov 20 – Gratitude Dinner: Tasteful Kitchen Dec 8 – Budget-FINAL completed Dec 15 – Board Meeting – 2017 Budget Approval Jan – New Year kick off. CSLT operates on a calendar fiscal year. Jan 21-22 – Facilitated Annual Community Envisioning (required participation for all Board Members and Teams/Team Leaders, and all of the community is encouraged to attend) Feb (TBD) – Team Leadership/Board Retreat to process Community Envisioning Results (outcome becomes timeline for accomplishments for upcoming year/future years and dashboard for measuring success) April 18 - Prosperity Plus 2 begins (completes June 20) Apr 22 – Volunteer Appreciation Celebration. Action: Keith to inquire if Music Team willing to provide entertainment. May/Jun – Ministry Evaluation (include team/team leader feedback about leadership effectiveness, too) Annually, Alternate Congregational Survey with the Ministry Evaluation end May – mid Jun announce Board Member Orientation, with early July reminder


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mid- Jul TBD – Board Member Orientation, 1-3pm, with pizza Jul – Board Meeting – Mid-year budget review and objectives check in Aug/Sep – Planning-Year Annual Report (Sept 30, 2016 1 through Aug 30, 2017) prepared and made available to congregation. Board Reports due to Administration by 8/31. Aug17 & Sep 21 – Prospective Board Members attend two Board meetings prior to election.) Sept 3 – Pledge Program begins (4wks). Sept 24 – Pledge Program ends Oct (first Sunday) – Annual Community Meeting 1. Present Planning-Year Annual Report (October 1 through September 30) 2. Discuss Future Plans 3. Elect upcoming Board and select officers. Oct (second Sunday) – Board take “oath” at Sunday Service Parking Lot (for deciding later): • Board Team-Building retreat (1 full day) • Board Planning session (3 hours: Review, add, delete and affirm long-term strategic plans.) • Scheduling Town Halls, Quarterly? • Gratitude Dinner 2017

c. Sue has requested that we schedule a planning meeting to establish goals and priorities for 2017. Scheduled during board social (brown-bag lunch, if needed) November 12, 10am-noon. Action/Keith: Request for an agenda to be prepared.

Starting with Board's Core Values (RevD to provide), what are our priorities and who owns them. What are our areas of focus/goals and what action steps can we move forward on? Also, Home Groups, and resolution of discussion by Executive Committee. Also outreach ideas.

3. New Board Liaisonships and what they mean (Including Event liaisonships) Liaisonships established, including known events. Discussion on what that means.

Team/Event Team/Event Leader Board Liaison Compassionate Heart Britt Mbuthia Keith Gorley Altared States Regina Amado Sue Mason Membership Pat Masters Sue Mason Newcomers Team (a new subset of Membership) ? Sue Mason Host Team Renee' Mezzone Holly Baker Bookstore Leah Hamilton Holly Baker Video/Photography ? and Serina French Karen Kiester Funding Shared Leadership Karen Kiester Stewardship (a subtask of Funding Tm) Shared Leadership Karen Kiester Ushers Donna Hall Karen Kiester Hospitality Shared Leadership Carla Hodge Lunch Bunch (a subset of Hospitality) Karen King Carla Hodge Sacred Cinema Jon Lopez Carla Hodge Facilities Shared Leadership Dick Laird Marcomm Shared Leadership Rev Janis Administration/Operations Rev Janis Rev Janis Sunday Experience Shared Leadership Rev Donald Music Team David Prouty/Anna Mello-Lewis Rev Donald Practitioner Core/Ecclesiastical Core Shared Leadership Rev Donald


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Vision Core Shared Leadership Rev Donald Education Shared Leadership Rev Donald Youth Ministry ? Rev Donald Board of Trustees Keith Gorley Keith Gorley PosiPalooza (Feb 5, 2017) Music Team Rev Donald Speaker; Victoria Castle (Apr 2, 2017) ? Sue Mason Volunteer Appreciation Party (Tentatively Apr 22, '17) Keith Gorley Keith Gorley Ministry Review Various Sue Mason Gratitude Banquet (Nov 20, 2016) Various Carla Hodge

4. Heart Circles/Home Circles/ Metamodel Training - Costs and Options Materials provided by Mark Anthony Lord for our review and discussion. Deferred to planning meeting, or later 5. Alternatives for Gratitude Dinner for 2017? (Sue) Deferred to planning meeting, or later. 6. Exectutive Team Meeting Report-out with Rev Donald (Deferred for Planning Meeting Decision)

Present were Dick, Holly, Sue, Donald and Keith.

Topics discussed were future plans of both ministers, with some being tentative, and temporary building options currently available for occupancy. Discussed a co-ministry set-up without an increase in ministerial budget. Keith will contact UUC for another visit. Holly will follow-up with St. Mark's. Dick will follow-up with Junior League. Briefly clarified our immediate focus which are increasing attendance and contributions.

7. Ratify Five New Members. Action: Holly, as secretary. (Sheila Campbell, Rebecca Bushner, Violet (Po) Lui-Frank, Lanisa Condello, and Susan Almonte).

Since the secretary was absent, the officers of the Board ratified the five new members. 8. Other New Business for This meeting?

10. NEW BUSINESS ITEMS FOR NEXT MEETING 1. January 2017. Reconsider core values of CSLT. Pre-work would include each participant

defining their own core values and then coming together to recognize/name the core values of the Center.

2. Video-Proposal to be presented. 3. Newcomers Team proposal. 4. Anything additional that arose from the planning meeting.

11. SIX MONTH LOOK AHEAD ON CALENDAR See Calendar starting on page 15.

12. GRATITUDES Date Honoree 10/23 Hosts 10/30 Hospitality 11/6 Journey Goers 11/13 Youth Teachers 11/20 Bookstore


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11/27 All-in-the-Room

13. NEXT BOARD MEETING Nov 17, 6:30pm

14. REVIEW CIAB SCHEDULE

Do new/prospective board members feel confident in their Sunday duties?

15. LEAD-ARTICLE FOR NEWSLETTER SCHEDULE Due When? Who? (topic) 23 Oct Carla 30 Oct Rev D - 6 Nov Holly 13 Nov Karen 20 Nov Sue 27 Nov Keith

NORMAL ROTATION: HOLLY ! KAREN ! SUE ! KEITH ! CARLA ! REV D !

16. ADJOURN AND PRAY OUT 8:45PM

Date Responsibility 10/23 Holly/Keith 10/30 Karen/Dick 11/6 Dick/Keith 11/13 Carla/Holly 11/20 Keith/Sue 11/27 Holly/Karen

Center for Spiritual Living Tucson Board Minutes and Board Reports October 20, 2016

15

4 Potluck S’nday Membership #1

5 Prac II (11) 6 7 Your Self and Your Stuff

8 Lvg Spt 12-‐stp 6:30p -‐-‐-‐-‐-‐-‐-‐ Rev D out -‐-‐-‐-‐-‐-‐

9 (Austin TX) -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

10 SOM Study Gp, 3-‐4:30pm -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

11 Mbership #2 Rev J spkg -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

12 Prac II (12) 13 14 Taize-‐Rev J & ?? 15 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

16 -‐-‐Rev J out of town

17 (TN) -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

18 Lunch Bunch -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

19 Prac II (13) 20 21 Celebr of Light, 7pm TGS?

22 -‐-‐-‐Rev J out of town -‐-‐

23 (FL) -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

24 -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

Dec

embe

r

25 -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

26 No Class -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

27 -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

28 No Class -‐-‐-‐-‐-‐-‐-‐-‐-‐ Rev J back

29 Lvg Spt 12-‐stp 6:30p?

30 31 Threshold & Burning Bowl

2 Potluck S’nday ANN MTG

3 Prac II (3) 4 (No Class) 5 As Below, So Above

6 Vision Core, 6:30p Lvg Spt 12-‐stp 6:30p

7 Creativity Class 6:30-‐9pm

8 Compassionate Heart Mtg 1:30pm UCOP -‐ Faith Rivera Concert

9 UCOP -‐ Faith Rivera Pledge Pgm End

10 Prac II 4) 11 Meditation 1 12 Work (1) -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

13 Lvg Spt 12-‐stp 6:30p Visioning (6) Rev J out of office -‐-‐-‐-‐

14 Creativity Class 6:30-‐9pm -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

15 SOM Study Gp, 3-‐4:30pm -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

16 Lunch Bunch Pulpit Swap, GV CSL -‐ DG

17 Prac II (5) 18 Meditation 2 -‐ Rev J covers. Rev D @ HOA mtg

19 Work (2) 20 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

21 Creativity Class 6:30-‐9pm

22

23 Cinema Rev J @ CSL Flagstaff

24 Prac II (6) 25 Meditation 3 26 Archetypes & Fairytales jmf

27 Lvg Spt 12-‐stp 6:30p, Visioning (7)

28 Creativity Class 6:30-‐9pm -‐Rev D,CSL Prescott

29 SOM Study Gp, 3-‐4:30pm Prac Retreat -‐-‐-‐-‐-‐-‐

O

ctob

er

30 Rev J, spkg Creativity Fair, noon-‐2pm

31 Prac II (7) NOV 1 Consensus 1 6:30-‐9:30p

2 Archetypes & Fairytales (2/3) jmf

3 Vision Core 6:30p Lvg Spt 12-‐stp 6:30p

4 5

6 Potluck S’nday

7 Prac II (8) 8 Consensus 2 6:30-‐9:30p

9 Archetypes & Fairytales (3/3) jmf

10 Lvg Spt 12-‐stp 6:30p, Visioning (8)

11 12 SOM Study Gp, 3-‐4:30pm BOT wkng mtg 10-‐12

13 14 Prac II (9) 15 16 Expanded Gratitude

17 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

18 19

20 Lunch Bunch Gratitude Banquet 5pm

21 No Class -‐-‐-‐-‐-‐-‐Rev D out -‐-‐-‐-‐

22 No Class -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

23 No Class -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

24 Lvg Spt 12-‐stp 6:30p? Thanksgiving

25 -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

26 SOM Study Gp, 3-‐4:30pm? -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

Nov

embe

r

27 Rev J spkg -‐-‐-‐Rev D out -‐-‐-‐-‐-‐

28 Prac II (10) -‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐-‐

29 30 Redefining Security

DEC 1 Lvg Spt 12-‐stp 6:30p

2 UCOP -‐ Daniel Nahmod Concert

3

Center for Spiritual Living Tucson Board Minutes and Board Reports October 20, 2016

16

JAN 1 Potluck Sunday?

2 Prac II (14) 3 Foundations (1) 4 What Now? 5 Vision Core 6:30pm Lvg Spt 12-‐stp 6:30p

6 7

8 9 Prac II (15) 10 Foundations (2) 11 Meditation 12 Lvg Spt 12-‐stp 6:30p

13 14

15 LunchBnch? Values Clar NL, & Bull's

16 Prac II (16) 17 Foundations (3) 18 Affirmations 19 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

20 -‐-‐-‐-‐-‐-‐Community 21 Envisioning -‐-‐-‐-‐-‐-‐-‐

22 Rev Kathleen spkg, Cinema?

23 Prac II (17) 24 Foundations (4) 25 SMT (1) 26 Lvg Spt 12-‐stp 6:30p

27 28

Janu

ary

2017

29 Cinema? 30 Prac II (18) 31 Foundations (5) FEB 1 SMT(2) 2 Vision Core 6:30pm Lvg Spt 12-‐stp 6:30p

3 4

5 Potluck S’nday POSI FEST!

6 Prac II (19) 7 Foundations (6) 8 Visioning 9 Lvg Spt 12-‐stp 6:30p

10 11

12

13 Prac II (20) 14 Reaffirmation of Vows 7pm

15 16 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

17

18

19 Lunch Bunch

20 Prac II (21) 21 Foundations (7) 22 23

24

25 Foundations Meditation Workshop 9-‐4

F

ebru

ary

26 Cinema

27 Prac II (22)

28 Foundations (8)

MAR 1

2 Lvg Spt 12-‐stp 6:30p

3 4

5 Potluck S’nday

6 Prac II (23) 7 Foundations (9) 8 9 Lvg Spt 12-‐stp 6:30p

10 11

12

13 Prac II (24) 14 Foundations (10) 15 16 Board Mtg, 6:30p Lvg Spt 12-‐stp 6:30p

17

18

19 Lunch Bunch

20 Prac II (25) 21 Foundations (11) 22 23

24

25

M

arch

26 Cinema

27 Prac II (26)

28 Foundations (12) -‐

29

30 Lvg Spt 12-‐stp 6:30p

31 APR 1

April 2, Special Guest Victoria Castle, with Workshop, Foundations class completes April 4, Second Membership class April 11. P+II April 18-Jun20. Volunteer Appreciation Party, Tentatively Apr 22.

board of trustees minutes and board reports october 20, 2016 · center for spiritual living tucson...

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