board of trustees meeting tuesday, april 8, 2014 – 4:00 … · b) balboa lift station upgrade –...
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BOARD OF TRUSTEES MEETING TUESDAY, APRIL 8, 2014 – 4:00 PM
CITY COMMISSION CHAMBERS – 3RD FLOOR AGENDA
CALL TO ORDER PLEDGE INVOCATION 1. MINUTES:
a) Approval of Minutes for the Regular Board Meeting held March 25, 2014 2. BIDS AND CONTRACTS:
a) Award of Bid – Chlorine Contract b) Balboa Lift Station Upgrade – AEP Design to Re-Route Overhead Power Lines
3. UTILITY LAYOUTS:
a) CFC Subdivision b) Jucar Apartments c) Sanchez Residence
ADJOURNMENT IF ANY ACCOMMODATION FOR A DISABILITY IS REQUIRED (OR INTERPRETERS FOR THE DEAF), NOTIFY UTILITY ADMINISTRATION (681-1630) FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING DATE. WITH REGARD TO ANY ITEM, THE MCALLEN PUBLIC UTILITY BOARD OF TRUSTEES MAY TAKE VARIOUS ACTIONS; INCLUDING BUT NOT LIMITED TO RESCHEDULING AN ITEM IN ITS ENTIRETY FOR A FUTURE DATE OF TIME. THE MCALLEN PUBLIC UTILITY BOARD MAY ELECT TO GO INTO EXECUTIVE SESSION ON ANY ITEM WHETHER OR NOT SUCH ITEM IS POSTED AS AN EXECUTIVE SESSION ITEM AT ANY TIME DURING THE MEETING WHEN AUTHORIZED BY THE PROVISIONS OF THE OPEN MEETINGS ACT. THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD ON TUESDAY, APRIL 29, 2014, AND TUESDAY, MAY 13, 2014.
McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM IUTILITY BOARD X DATE SUBMITTED 04/ 03/ 14
PLANNING & ZONING COMMISSION MEETING DATE 04/ 08/ 14
OTHER
1. Agenda Item: Approval of Minutes for the Regular Meeting held March 25, 2014
2. Party Making Request: Nyla L. Flatau, TRMC, Utility Board Secretary
3. Nature of Request: Brief Overview) Attachments: X Yes No
Approval of minutes as presented.
4. Policy Implication:
5. Budgeted: Yes No N/A
Bid Amount: Budgeted Amount:
Under Budget: Over Budget:
Amount Remaining:
6. Reimbursement: Is Applicable Is Not Applicable
Water: To:
Sewer: To:
SWSC: To:
7. Alternate Option/ Costs:
8. Routing:NAME/TITLE INITIAL DATE CONCURRENCE
YES/NO
9. Staffs Recommendation: proval of minutes as presented.
10. City Attorney: Approved Disapproved None
11. MPU General Manager: cjIAp roved Disapproved None
12. Director of Finance for Utilit es: Approved Disapproved None
13. Director of Purchasing: Approved Disapproved None
14. Action Taken:
Public Utility Board Page 1 of 5
STATE OF TEXAS
COUNTY OF HIDALGO
CITY OF MCALLEN
The McAllen Public Utility Board convened in a Regular Meeting on Tuesday, March 25, 2014,at 4: 00 pm in the City Commission Chambers at City Hall with the following present:
Chairman Charles Amos
Vice Chairman Ernest Williams
Trustee Tony AguirreTrustee Albert Cardenas
Commissioner Veronica Whitacre
Staff: Roel Rodriguez, P. E., General Manager
Kevin Pagan, City AttorneyMark Vega, P.E., Assistant General Manager
Nyla L. Flatau, Board SecretaryEdith Shelton, Assistant to the Utility Board SecretaryMarco Pedraza, Director of Wastewater Systems
Javier Santiago, Director of Water Systems
Melba Carvajal, Director of Finance for Utilities
Tim Skoglund, P. E., Utility EngineerCarlos Gonzalez, P.E., Assistant Utility EngineerOmar Gonzalez, CAD Operator III
Sandra Zamora, Director of Purchasing & ContractingPablo Rodriguez, Customer Relations Manager
Susan D. Schane, Grant Writer
Steve Baugus, Waterline Maintenance Interim Manager
CALL TO ORDER:
Chairman Charles Amos called the meeting to order.
1. MINUTES:
a) Approval of Minutes for the Regular Board Meeting held February 25,2014
Trustee Tony Aguirre motioned to approve the minutes for the RegularMeeting held February 25, 2014; seconded by Vice Chairman ErnestWilliams. The vote on the motion carried as follows:
AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, Trustee
Tony Aguirre, and Trustee Albert CardenasNAY: None
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Public Utility Board Page 2 of 5
ABSTAIN: None
ABSENT: Commissioner Veronica Whitacre
The motion passed.
2. BIDS AND CONTRACTS:
a) Emergency Filter Repair at Northwest Water Treatment Plant
Mr. Vega presented an emergency repair contract with R.M. Wright in theamount of$ 158, 800. The emergency repair was due to failure of one of thefilter basins which limited the plant production. Mr. Vega stated that the
filters are no longer under warranty; therefore, Staff requested installation ofnew type of filter unit.
Vice Chairman Ernest Williams motioned for approval; seconded by TrusteeTony Aguirre. The vote on the motion carried as follows:
AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, Trustee
Tony Aguirre, and Trustee Albert CardenasNAY: None
ABSTAIN: None
ABSENT: Commissioner Veronica Whitacre
The motion passed.
3. UTILITY LAYOUTS:
a) Skala Subdivision
Mr. Gonzalez presented a 2.42 acre tract property located at the northwestcorner of the intersection of" J" Street and Dallas Avenue. He further added
that subdivision receive approval as proposed by developer subject to: 1)
dedication of a utility easement along perimeter of property, 2) payment of asewerline reimbursement for the amount of$ 1, 486.22, payable to MPU for
the DatePalm-McColl Road Sewer Project, and 3) submittal of a
reimbursement certificate upon completion of waterline improvements.
Trustee Tony Aguirre motioned to approve; seconded by Vice ChairmanErnest Williams. The vote on the motion carried as follows:
AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, Trustee
Tony Aguirre, and Trustee Albert CardenasNAY: None
ABSTAIN: None
ABSENT: Commissioner Veronica Whitacre
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Public Utility Board Page 3 of 5
The motion passed.
Commissioner Veronica Whitacre entered the Chambers at 4:09 pm.
4. MANAGER' S REPORT:
a) Presentation by BBS
Item was for information only.
b) Consideration and Approval of the Comprehensive Annual Financial
Report for FY 2012-2013
Ms. Georgia Lloyd, representative from Long Chilton presented the financialreport and recommended approval as presented.
Trustee Tony Aguirre moved to approve financial report for FY 2012- 2013.Trustee Albert Cardenas seconded the motion. The motion carried
unanimously by those present.
c) Consideration and Possible Action to approve Investment, Banking, and
other related Resolutions and documents to replace Mike R. Perez ( City
Manager) and Jerry Dale (Chief Financial Officer) in such positions
Mr. Pagan recommended that item be tabled to discuss in executive session.
Trustee Tony Aguirre moved to table . Vice Chairman Ernest Williams
seconded the motion. The motion carried unanimously by those present.
d) Approval of Bad Debt Write-Off for Water and Sewer Fund for 3rd Qtr
of FY 2012- 2013
Mr. Pablo Rodriguez presented the bad debt write-off for water and sewer
fund for the 3rd quarter of FY 2012- 2013 and recommended authorization to
write off bad debt for water fund in the amount of$ 5, 702. 30 and $ 5, 442.97
for sewer fund, for a total of$ 11, 145.27.
Trustee Tony Aguirre moved to approve bad debt write-off. Vice ChairmanErnest Williams seconded the motion. The motion carried unanimously bythose present.
e) Discussion of Water Conservation
Item was for information only.
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5. EXECUTIVE SESSION, CHAPTER 551, TEXAS GOVERNMENT CODE,.
SECTION 551.071 CONSULTATION WITH ATTORNEY, SECTION 551. 072
LAND TRANSACTION, SECTION 551. 074 PERSONNEL MATTERS; SECTION
551.087 ECONOMIC DEVELOPMENT NEGOTIATIONS
Chairman Charles Amos recessed the meeting at 4:46 pm to go into executive session.Chairman Charles Amos reconvened the meeting at 5: 36 pm and stated that thefollowing action would be taken.
a) Evaluation and Possible Action on General Manager position. ( 551.071
T.G.C.)
Mr. Pagan asked the Board to entertain a motion that appointed Mr. Mark
Vega as Interim General Manager since Mr. Rodriguez was appointed
Interim City Manager. This would be effective April 1st with other termsdiscussed in closed session as well as a$ 2,000 monthly stipend.
Trustee Tony Aguirre moved to approve Attorney' s recommendation.Trustee Albert Cardenas seconded the motion. The motion carried
unanimously by those present.
4. MANAGER' S REPORT:
c) Consideration and Possible Action to approve Investment, Banking, and
other related Resolutions and documents to replace Mike R. Perez ( City
Manager) and Jerry Dale (Chief Financial Officer) in such positions
Item was removed from the table for discussion. Mr. Pagan asked the Board
to entertain a motion that designated Mr. Mark Vega and Ms. Susan Lozano
as additional investment officers for such financial and banking needs andrecommended that the Board Chairman have authorization to execute
documents to effectuate such appointment.
Trustee Tony Aguirre moved to approve Attorney' s recommendation.Trustee Albert Cardenas seconded the motion. The motion carried
unanimously by those present.
ADJOURNMENT
There being no other business to come before the Board, the meeting was unanimously adjournedat 5: 38 pm.
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Public Utility Board Page 5 of 5
Charles Amos, Chairman
Attest:
Edith Shelton
Assistant to the Utility Board Secretary
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McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM L-!N
UTILITY BOARD X DATE SUBMITTED 03/31/ 14
PLANNING & ZONING COMMISSION MEETING DATE 04/8/ 14
OTHER
1. Agenda Item: Project No. 03- 14- SP26-87 — Supply Contract for Purchase of Chlorine
2. Party Making Request: Javier Santiago, Director of Water Systems and Marco
Pedraza, Director of Wastewater Systems in conjunction with Sandra Zamora, CPM,Director of Purchasing & Contracting
3. Nature of Request: Brief Overview) Attachments: X Yes No
Staff requests authorization to award a Supply Contract to the low bidder DPCIndustries, Inc. from Corpus Christi, TX, for their bid amount of $ 538. 00 per 1- ton
container for a period of two years. If awarded, staff is requesting authorization uponGeneral Manager's approval to exercise the option to extend the Supply Contract fortwo (2) additional 2- year terms, if the performance of the successful vendor is
satisfactory and the unit price(s) remain unchanged. Staff is also requestingauthorization to terminate such contract(s) with General Manager's approval and re-
award the affected item( s) to the next low bidder meeting the requirements of thespecifications, in the event that an awarded vendor fails to meet or perform under
the terms and conditions of their Supply Contract.
4. Policy Implication: McAllen Public Utility Board Policy5. Budgeted: X Yes No N/ A
Water Treatment Plant
Bid Amount: $ 169, 132. 50* Amount Budgeted: $ 240,000
Bid amount based on an estimated purchase of 346 tons of Chlorine.
Wastewater Treatment Plant
Bid Amount: $35,286* Amount Budgeted: $ 50, 000
Bid amount based on an estimated purchase of 72 tons of Chlorine.
6. Routing:NAME/TITLE INITIAL DAT,E CONCURRENCE
a) Javier Santiago t/ Yes No
Director of Water Systems f'
b) Marco Pedraza AAP j',l/i Yes No
Director of Wastewater Systems
7. Staffs Recommendation: proval as presented.
8. City Attorney: Approved Disapproved None
9. MPU General Manager: C proved Disapproved None
10. Director of Finance for Utiliti : Approved Disapproved None
11. Director of Purchasing: pproved Disapproved None
12. Action Taken:
IVIcALLENPUBLIC UTILITY
Memo
To: Sandra Zamora, Director of Purchasing & Contracting
Thru: Mark Vega, P. E., Interim General Manager
From: Javier Santiago, Director of Water Systems (fe
Date: April 1, 2014
Subject: Project No: 03- 14- SP26- 87
Supply Contract for the Purchase of Chlorine
Goal:
Staff recommends the bid be awarded to the lowest responsive responsible bidder,
DPC Industries, Inc. of Corpus Christi, TX for their unit price of$538 per 1- ton
container for a period of two years with the option to extend for two additional
year terms.
Explanation:
On March 27, 2014, the Purchasing & Contracting Department received two (2)bids for the Supply Contract for the Purchase of Chlorine. This project was
advertised in our local newspaper, and was publicized on the City' s bidding portal.
Historical Data:
February 2013 through February 2014Water Plant purchased 346 tons - $ 169, 132. 50
Wastewater Plant purchased 72 Tons - $ 35, 286.00
Options:
1.) Two year contract without extension.
2.) Two year contract with an option to extend for two additional two year terms.
3.) The McAllen Public Utility Board may elect to direct staff to reject all bidsand re- solicit.
Recommendation:
To award as recommended in GOAL area.
Please prepare item for consideration at the next McAllen Public Utility BoardMeeting to be held on April 8, 2014.
INF4C7
irirI h Y 40 T
Recommended vendor/price.
McALLENBID OPENING: March 27, 2014 at 2:00 p. m.
LOCATION: Conference Room
PROJECT# 03. 14-SP26. 87 SUPPLY CONTRACT FOR PURCHASE OF CHLORINE
BRENNTAG
PREVIOUS PRICING DPC INDUSTRIES SOUTHWEST, INC.
BIDDERS: DPC INDUSTRIES CORPUS CHRISTI, TX HOUSTON, TX
568.00/Ton
2/ 22/ 11 to 2/ 03/ 14)
UNIT PRICE PER 1- TON CONTAINER
DELIVERED AND PUT IN PLACE( 1 YEAR 474. 50/ Ton
PERIOD) 2/ 04/ 14 to 4/ 15/14) 538.00 550. 00
UNIT PRICE PER 1- TON CONTAINER
DELIVERED AND PUT IN PLACE ( 2 YEAR
PERIOD) NO BID 538. 00 550.00
MAXIMUM DELIVER TIME ( NOT TO EXCEED
THREE CALENDAR DAYS) TO DESIGNATED
SITES AFTER RECEIVING ORDER BY
TELEPHONE 72 Hours 72 hours 48- 72 Hours
IS BIDDER ABLE AND WILLING TO MAKE
DELIVERIES ON WEEKENDS AND/ OR
HOLIDAYS AT CONTRACT PRICES W/ E Yes/HOL. No No Yes
Monday- Friday Monday- Friday 8 am- Monday- Friday, 8 am- 5PLEASE IDENTIFY HOURS OF OPERATION 8:00 am- 4: 30 pm 4:30 pm. pm CST
ADDENDUM Acknowledged Acknowledged Acknowledged
ELECTRONIC BID SUBMITTED Submitted Submitted
HARDCOPY BID SUBMITTED Submitted Submitted
McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM
UTILITY BOARD X DATE SUBMITTED 3- 31- 14
PLANNING & ZONING COMMISSION MEETING DATE 4-8- 14
OTHER
1. Agenda Item: Balboa Lift Station Upgrade —AEP Re- Route of Overhead Power Lines
2. Party Making Request: AEP
3. Nature of Request: ( Brief Overview) Attachments: YES
Authorization of AEP design and installation charges to re- route overhead power lines
at lift station site
4. Policy Implication: NO
5. Budgeted: YES
Amount: 13, 993.60 Budget:
Total Contract: Balance:
6. Reimbursement: Is Not Applicable
Water: $ To:
Sewer: $ To:
SWSC: $ To:
7. Alternate Option/Costs:
8. Routing:
NAME& TITLE INITIAL DATE CONCURRENCE
Tim Skoglund, Utility Engineer 3- 31- 14 YES
9. Staff Recommendation: Approval s proposed
10. City Attorney: Approved Disapproved None
11. MPU General Manager: c4-- A roved Disapproved None
12. Director of Finance for Utili ' s: Approved Disapproved None
13. Director of Purchasing: Approved Disapproved None
14. Action Taken:
MCALLEN PUBLIC UTILITY
MemoTo: Mark Vega, Interim General Mana er
From: Tim Skoglund, Utility Engineer
Date: April 3, 2014
Re: Balboa Lift Station Upgrade—AEP Charges to Re- Route Overhead Power Lines
During design of the improvements to the Balboa Lift Station, American Electric Power (AEP)advised that the overhead power lines crossing to the east of the existing site would need tobe re- routed to avoid crossing over the top of the new odor control system.
Carollo' s electrical sub- consultant, Halff Associates, coordinated the requirements for the re-
routing to an underground installation around the fence line of the expanded site. The
attached proposal from AEP defines the requirements for the re- route and the Contribution-
In-Aid- Of-Construction (CIAC) that MPU must pay for design, materials, and installation.
Under the agreement, MPU will provide and install the underground conduit. Carollo has
added this work to the construction plans for the Balboa Lift Station Upgrade project. The
bid opening for the Balboa Lift Station Upgrade is scheduled for April 3, 2014.
Page 1 of 1
AEP Texas Central CompanyContribution- In- Aid- Of- Construction Agreement
For Electric Distribution Service
CITY OF MCALLEN TIM SKOGLUND
Service: 2900 COVINA AVE
MCALLEN, TX
Contract #: DWMS00000232579 Work Request #: 52955787
Date: 3/ 25/ 2014
You, CITY OF MCALLEN TIM SKOGLUND ( Customer) have requested AEP Texas Central Company ( Company) to install/ constructcertain electric distribution facilities (hereinafter referred to as " Facilities") as follows: KH- WR#:
52955787- RE- ROUTE 3 PH AND SINGLE PH PRIMARY/ INSTALL SINGLE PH RISER TWO EXISTING POLES/ INSTALL 3 AND SINGLE PH PULLBOX/ AND REMOVE 3 PH UNDERGROUND PRIMARY AND SINGLE PH OVERHEAD
The cost for construction/ installation of the requested Facilities will be in excess of what would normally beprovided by Company at no additional cost to the Customer to initiate service. In accordance with the Company' sapproved Tariff, as filed with the Public Utilities Commission of Texas, the Customer agrees to pay Company aone- time, non- refundable, Contribution- In- Aid- Of- Construction ( CIAO) in the amount of 13, 993. 60. The Customer
understands that he/ she receives no ownership or control of the Facilities by virtue of the payment of the CIAC.The Facilities installed by the Company will remain the property of the Company. The Company expressly retains theright to use said Facilities for any purpose which Company deems appropriate under good utility practices, includingthe distribution of electric service to other customers.
Company agrees to INSTALL ALL FACILITIES, and the Customer agrees to provide PAY CIAC: $ 13, 993. 60 and to be readyto take electric service on or before 03/ 25/ 2014.
It is understood and agreed that the Company will not begin construction/ installation of the Facilities until fullpayment of the CIAC has been received by the Company; therefore, Customer understands and agrees that he/ she needs
to make full payment of the CIAC in sufficient time to allow for the construction/ installation to be completed bythe In Service Date.
The pricing of the CIAC quoted herein is based on the specifics of the Customer' s request, including the Customer' sstated In Service Date, and must be accepted by the Customer by executing and returning to the Company thisAgreement by 6/ 23/ 2014 to remain valid. Should Customer alter the request for facilities, or request a delay in (oris otherwise unable to take service by) the stated In Service Date, the Company reserves the right to update thepricing and require an additional CIAC payment to reflect any increases in cost due to the alteration in requestedfacilities or the delay in taking service, or both.
Nothing contained herein shall be construed as a waiver or relinquishment by Company of any right it has or mayhereafter have to discontinue service for default in the payment of any bill owing or to become owing hereunder orfor any reason or cause allowed by law.
By signing and returning this Agreement, Customer understands and accepts the above described terms and conditions.
Customer Company
By By
Signature: Signature:
Title: Title:
Date: Date:
PLEASE Please remit To:
DETACH AEP- TexasCompany No: 211
Attn: Rosie Underwood
STUB 5700 N. CageContract No: DWMS00000232579
Pharr, TX 78557-7921Customer No:
Date: 3/ 25/ 2014AND
Amount Due: 13, 993. 60Bill To:
RETURN CITY OF MCALLEN TIM SKOGLUND
WITH
Amount Remitted:
PAYMENT
Contract No: DWMS00000232579
Date: 3/ 25/ 2014
PRO FORMA
Customer No:
Purchase Order: 52955787
Description Quantity UOM Init Amt Net Amount
KH- WR#: 52955787- RE- ROUTE 3 PH 1. 0 EA 13, 993. 60 13, 993. 60
AND SINGLE PH PRIMARY/ INSTALL
SINGLE PH RISER TWO EXISTING
POLES/ INSTALL 3 AND SINGLE PH PULLBOX/ AND REMOVE 3 PH UNDERGROUND
PRIMARY AND SINGLE PH OVERHEAD
Amount Due: 13, 993. 60
CITY OF MCALLEN
N BALBOA LIFT STATION E * *W_ O' E CIAC: $ 13, 993. 60 W D Q X
s OOr " "Existing E ri; Pole n 10 N48830484497578 Z 0 Cfl
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AS3EASEMENTS, 4" SCHEDULE 40 052,301) Install,
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FT7433S 0
SWITCHGEAR) AS PER AEP CITY OF MCALLEN WILL BUILDCONTACT NAME:
SPECIFICATION AND ALL FENCE, AEP EQUIP TO BETIM SKOGLUND
SECONDARIES. OUTSIDE OF FENCE. _ 956) 289- 9001
IAn LD-Pro® Worksketch Date Requested: 3/ 24/2014 Bucket Truck?: Y
Date Required: 3/21/ 2014 Truck to Site?: Y
Job Name: CUSTOMER SERVICE- CI- NEW SERVICE-REROUTE 3 PHASE PRIMARY,INSTALL PULL BOX, REM PRI 4 WD?: N
Location: 2900 COVINA AVE MCALLEN TX County: HIDALGO
Division: CP District: McAllen Crew HQ: McAllen Serv/Const Station No.: Circuit No.: 3790
W/ R#: 52955787 WO#: DCP0232020 Sta/Circuit Name: SOUTH MCALLEN/ 94SB3790
JU Proposal( s): EDN100039 NOT STAKED NOT CLEARED Voltage: 12.47 Map: BLACK AND WHITE
R/W#: Phases: A B C Quad:
RE ROUTE 3 PHASE& SINGLE PHASE PRIMARY,REMOVE 3 PH& SINGLBStbt Bt ' 4/ADD 3 AND BFM Ott PHASE PUL_ Mate: 1"= 100'
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McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM 3oUTILITY BOARD X DATE SUBMITTED 3- 31- 14
PLANNING & ZONING COMMISSION MEETING DATE 4- 08- 14
OTHER
1. Agenda Item: CFC Subdivision
2. Party Making Request: Holder Engineering, James L. Holder, P. E.
3. Nature of Request: ( Brief Overview) Attachments: YES
Consideration and possible action
4. Policy Implication: NO
5. Budgeted: N/ A
Amount: Budget:
Total Contract: Balance:
Under/Over Budget?
6. Reimbursement: Is Applicable
Water: $ 1, 316.77 To: MPU: North- central Distribution
Sewer: $ 5, 043. 06 To: MPU: Nolana Diversion
SWSC: $ N/ A To: N/ A
7. Alternate Option/Costs: N/ A
8. Routing:
NAME& TITLE INITIAL DATE CONCURRENCE
Marco Vega, P. E., Interim General Mngr. ed.- 03/31/ 14 YES
Carlos Gonzalez, P. E.,
Development/Special Projects Engineer 66__ 03/31/ 14 Yes
9. Staff Recommendation:
10. City Attorney: Approved Disapproved None
11. MPU General Manager: vi---A proved Disapproved None
12. Director of Finance for Utili ' s: Approved Disapproved None
13. Director of Purchasing: Approved Disapproved None
14. Action Taken:
MemoTO: Roel Rodriguez, P. E., General Manager, Asst. City Manager
THRU: Marco A. Vega, P. E., Interim General Manager
FROM: Carlos Gonzalez, P. E., Development/Special Projects Engineer
DATE: March 31, 2014
SUBJECT: CFC Subdivision; Consideration & Approval of Subdivision
The property is located near the south-east corner of the intersection of Trenton Road andNorth
23rd
Street. The tract consists of 7. 389 acres and is proposed to be subdivided into
a two ( 2) lot subdivision. One of the proposed lots ( Lot 1), is the site of Christian
Fellowship Church. Lot 2 is currently vacant and is proposed to be used for a storagefacility. The property is located within McAllen City Limits and is currently zoned asCommercial ( C- 3).
The subdivision application was originally filed with the City on February 28, 2014 andreceived preliminary P& Z approval on March 18, 2014. The information required from the
developer's engineer for this agenda was received on March 31, 2014.
Utility plan/availability is described as follows:
There is an existing 8" waterline located along23rd
Street. An internal 8" waterline will
be installed that will be looped along23rd
Street as well as on21st
Street.
There is an existing 8" sewerline located along the north side of property, nore-or-lessnear the midpoint of property. An internal " Private" sewerline will be installed to serve
Lot 2 with the building permit improvements.
The property falls within the reimbursement service areas for utility improvementsrelated to MPU' s North- central Distribution Project and MPU' s Nolana Diversion
Sewer Project.
Based on our review of the proposed utilities layout for the subject subdivision, staff
recommends approval of the subdivision, subject to the following: 1.) dedication of
a utility easement along23rd
Street as well as along any off-site utility line corridorsneeded; 2) payment of a waterline reimbursement for the amount of $1, 316.77 to
MPU for MPU' s share of North-central Distribution Project; 3) payment of a
sewerline reimbursement for the amount of $5,043.06 to MPU for MPU' s share of
Nolana Diversion Sewer Project
If additional information is required, please advise.
SUBDIVISION REIMBURSEMENT WORKSHEET
CFC SUBDIVISION
WATER LINE REIMB. CALCULATIONS
WATER: MPU: NORTH CENTRAL DISTRIBUTIONCOST: 310. 12 x 3. 86 AC $ 1, 197. 06
10% ADMIN FEE < 10 YEARS 119. 71
WATER LINE REIMBURSEMENT 1, 316. 77
SEWER LINE REIMB. CALCULATIONS
SEWER: MPU: NOLANA DIVERSION
COST: 1, 187.72 x 3. 86 AC $ 4, 584.60
10% ADMIN FEE < 10 YEARS 458.46
SEWER LINE REIMBURSEMENT 5, 043. 06
TOTAL REIMBURSEMENT DUE 6,359.83
Prepared By: (7->j Date: 3 -J 7- 7(/ Reviewed By:
Escrows will be adjusted upon execution of Final Reimbursement Certificate
I hereby agree to pay amounts indicated above and any additional costsdetermined in the Final Reimbursement Certificate as approved byMcAllen Public Utility Board.
Signature:
Print:
H:\ Agenda\ Subdivisions\ 2014 Agendas\CFC.xlsx
REIMBURSEMENT WAIVER
STATE OF TEXAS X
COUNTY OF HIDALGO X
THIS CERTIFICATE, issued by the McAllen Public Utility ( MPUB), as authorized by such Board
of Trustees, hereinafter called the MPUB to hereinafter called the DEVELOPER.
1. The DEVELOPER is the developer of the following described property:
and proposes to construct Utility Improvements as shown on a planLocation)
designed by dated hereinafter called theEngineering Firm)
IMPROVEMENTS, as approved by the McAllen Public Utility Board onApproval date)
2. By the execution of this certificate, the Developer hereby waives and disclaims the right to
obtain reimbursement from Intervening Developers in accordance with the MPUB's Reimbursement
Policy.
ISSUED in triplicate originals this day of 201_.
CITY OF McALLEN BY THE
McALLEN PUBLIC UTILITY
BY:
Roel Rodriguez, P. E.
General Manager, McAllen Public UtilityAsst. City ManagerPost Office Box 220
McAllen, Texas 78505- 0220
956) 681- 1630
ATTEST:
Board SecretaryDEVELOPER
BY:
Address
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McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM 31")UTILITY BOARD X DATE SUBMITTED 3- 31- 14
PLANNING & ZONING COMMISSION MEETING DATE 4- 08- 14
OTHER
1. Agenda Item: Jucar Apartments Subdivision
2. Party Making Request: MAS Engineering, Mario A Salinas, P. E.
3. Nature of Request: ( Brief Overview) Attachments: YES
Consideration and possible action
4. Policy Implication: NO
5. Budgeted: N/A
Amount: Budget:
Total Contract: Balance:
Under/Over Budget?
6. Reimbursement: Is Applicable
Water: $ 10,612.70 To: MPU: Ware Road Waterline Relocation
Water: $2, 752.54 To: MPU: Bentsen Road Waterline
r; $5,648.41 To: MPU: West Central Project
Sewer: $ 19, 130.38 To: MPU: Bentsen Road Sewer Project
7. Alternate Option/Costs: N/ A
8. Routing:
NAME& TITLE INITIAL DATE CONCURRENCE
Marco Vega, P. E., Interim General Mngr. CAA-- 03/31/ 14 YES
Carlos Gonzalez, P. E.,
Development/Special Projects Engineer cam— 03/31/ 14 Yes
9. Staff Recommendation:
10. City Attorney: Approved Disapproved None
11. MPU General Manager: A roved Disapproved None
12. Director of Finance for Utili ' es: pproved Disapproved None
13. Director of Purchasing: Approved Disapproved None
14. Action Taken:
MemoTO: Roel Rodriguez, P. E., General Manager, Asst. City Manager
THRU: Marco A. Vega, P. E., Interim General Manager
FROIVE Carlos Gonzalez, P. E., Development/Special Projects Engineer
DATE: March 31, 2014
SUBJECT: Jucar Subdivision; Consideration & Approval of Subdivision
The property is located along the north side of Pecan Avenue, approximately 1, 000 ft west ofWare Road. The tract consists of 8. 31 acres and is proposed to be subdivided into a two ( 2)
lot subdivision. The subdivision is intended to be used for an apartment complex. The
property is located within McAllen City Limits and is currently zoned as R- 3A apartment.
The subdivision application was originally filed with the City on February 14, 2014 andreceived preliminary P& Z approval on March 4, 2014. The information required from the
developer's engineer for this agenda was received on March 31, 2014.
Utility plan/ availability is described as follows:
There is an existing 12" waterline located along the north side of Pecan Avenue and alongthe west side of Ware Road. The applicant proposes to install an internal waterline that
will be connected at two (2) points; Ware Road and along Pecan Avenue.
There is an existing 8" sewerline located adjacent to the east property line that is availableto serve property. An internal sewerline will be installed to serve the future apartment
complex.
The property falls within the reimbursement service areas for utility improvements relatedto MPU' s Ware Road Relocation Project, MPU's Bentsen Road Water and Sewer Project
and MPU' s West Central Sewer Project.
Based on our review of the proposed utilities layout for the subject subdivision, staff
recommends approval of the subdivision, subject to the following: 1.) dedication of a
utility easement along Pecan Avenue and along any off-site utility line corridor(s)needed; 2) payment of a waterline reimbursement for the amount of$ 10, 612.70 to MPU
for MPU' s share of Ware Road Waterline Relocation Project; 3) payment of a waterline
reimbursement for the amount of $2, 752.54 to MPU for MPU' s share of Bentsen Road
Waterline Project; 4) payment of a waterline reimbursement for the amount of$ 5, 648.41
to MPU for MPU' s share of West Central Sewer Project; 5) payment of a sewerline
reimbursement for the amount of $19, 130.38 to MPU for MPU' s share of Bentsen Road
Sewer Project
If additional information is required, please advise.
WATER AND SANITARY SEWER NARRATIVE
for
Jucar Apartments Subdivision
McAllen, Texas
Being an 8. 31 acre tract of land, more or less, consisting of tract I, that 2. 12 acre tract of land,and tract II, that 6. 19 acre tract of land, both out of the west 10. 0 acres of the west 31. 8 acres of
Lot 5, Block 2, C.E. Hammond Subdivision, Hidalgo County, Texas, according to the platthereof recorded in Volume 1, Page 8, Map Records, Hidalgo County, Texas.
This two lot subdivision, comprising 8. 0 net acres, is located on the north side ofPecan Blvd.F.M.495), and approximately 600 feet west of Ware Road( F.M.2220) within the city limits of
McAllen. Proposal for Lot 1 is an apartment complex and for Lot 2 is commercial.
Water Supply Description:Jucar Apartments Subdivision will be provided with potable water by The City ofMcAllen.The City ofMcAllen has an existing 12" diameter waterline running along the north side ofPecan Blvd. (F.M.495) and also has an existing 12" diameter waterline running along the westside of Ware Rd. (F.M.2220), approximately 600 feet east of this property.
The public waterlines for this development consist of an 8" and 12" diameter PVC waterlines.
The 12" diameter waterline will be placed within a proposed 10- foot utility easement running,approximately 160 feet, outside of and adjacent to the existing north right-of-way line ofPecanBlvd. (F.M.495), which connects into the Pecan Blvd. system. The 8" diameter waterline will be
placed within a proposed 10- foot utility easement running, approximately 600 feet, outside ofand adjacent to the future south right-of-way line of Quince Avenue, which connects into theWare Rd water system.
The interior waterline for this development consists of an 8" diameter PVC waterline,
approximately 1, 320 L.F., running north from Pecan Blvd. to the north side of this property, thenconnects to the public system and makes loop with the Ware Rd. system. There are( 2) 2"diameter single service lines proposed.
Sanitary Sewer System Description:Jucar Apartments Subdivision will be provided with sanitary sewer by The City of McAllen.The City ofMcAllen has an existing 8" diameter sanitary sewer line running parallel to andapproximately 15 feet west of this property.
The private sanitary sewer line for this development consists of two (2) 6" diameter sanitarysewer service lines going to each lot.
EOFT:411
MARIO A. SAIINAS......... ......pi Z.©IT,77-7
ctvv CL1 SS
REIMBURSEMENT WAIVER
STATE OF TEXAS X
COUNTY OF HIDALGO X
THIS CERTIFICATE, issued by the McAllen Public Utility ( MPUB), as authorized by such Board
of Trustees, hereinafter called the MPUB to hereinafter called the DEVELOPER.
1. The DEVELOPER is the developer of the following described property:
and proposes to construct Utility Improvements as shown on a planLocation)
designed by dated hereinafter called the
Engineering Firm)
IMPROVEMENTS, as approved by the McAllen Public Utility Board onApproval date)
2. By the execution of this certificate, the Developer hereby waives and disclaims the right to
obtain reimbursement from Intervening Developers in accordance with the MPUB's Reimbursement
Policy.
ISSUED in triplicate originals this day of 201_.
CITY OF McALLEN BY THE
McALLEN PUBLIC UTILITY
BY:
Roel Rodriguez, P. E.
General Manager, McAllen Public UtilityAsst. City ManagerPost Office Box 220
McAllen, Texas 78505- 0220
956) 681- 1630
ATTEST:
Board SecretaryDEVELOPER
BY:
Address
SUBDIVISION REIMBURSEMENT WORKSHEET
JUCAR SUBDIVISION
WATER LINE REIMB. CALCULATIONS
WATER: MPU:WARE RD WATERLINE RELOCATION
COST: 1, 161. 00 x 8. 31 AC $ 9, 647. 91
10% ADMIN FEE < 10 YEARS 964. 79
WATER LINE REIMBURSEMENT 10, 612. 70
WATER LINE REIMB. CALCULATIONS
WATER: MPU: BENTSEN RD WATERLINE
COST: 301. 12 x 8. 31 AC $ 2, 502. 31
10% ADMIN FEE < 10 YEARS 250.23
WATER LINE REIMBURSEMENT 2, 752.54
SEWER LINE REIMB. CALCULATIONS
SEWER: MPU: WEST CENTRAL SEWER PROJECT
COST: 617. 92 x 8. 31 AC $ 5, 134.92
10% ADMIN FEE < 10 YEARS 513. 49
SEWER LINE REIMBURSEMENT 5,648.41
SEWER LINE REIMB. CALCULATIONS
SEWER: MPU: BENTSEN RD SEWERLINE
COST: 2, 092. 81 x 8. 31 AC $ 17, 391. 25
10% ADMIN FEE < 10 YEARS 1, 739. 13
SEWER LINE REIMBURSEMENT 19, 130.38
TOTAL REIMBURSEMENT DUE 38,144.03
Prepared By: Date: `/— 3 --/ 4/ Reviewed By:1
Escrows will be adjusted upon execution of Final Reimbursement Certificate
I hereby agree to pay amounts indicated above and any additional costsdetermined in the Final Reimbursement Certificate as approved byMcAllen Public Utility Board.
Signature:
Print:
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McALLEN PUBLIC UTILITY
STANDARDIZED RECOMMENDATION FORM
CITY COMMISSION AGENDA ITEM
UTILITY BOARD X DATE SUBMITTED 3- 31- 14
PLANNING & ZONING COMMISSION MEETING DATE 4- 08- 14
OTHER
1. Agenda Item: Sanchez Residence Subdivision
2. Party Making Request: Pablo Pena Engineering, Pablo Pena, P. E.
3. Nature of Request: ( Brief Overview) Attachments: YES
Consideration and possible action
4. Policy Implication: NO
5. Budgeted: N/A
Amount: Budget:
Total Contract: Balance:
Under/Over Budget?
6. Reimbursement: Is Applicable
Water: $ 958.58 To: MPU: North- central Distribution
Sewer: $ N/ A To: N/A
SWSC: $ N/ A To: N/A
7. Alternate Option/ Costs: N/ A
8. Routing:
NAME& TITLE INITIAL DATE CONCURRENCE
Marco Vega, P. E., Interim General Mngr. r,N,,,/ 03/31/ 14 YES
Carlos Gonzalez, P. E.,
Development/Special Projects Engineer Cg 03/31/ 14 Yes
9. Staff Recommendation:
10. City Attorney: 1,41
Approved Disapproved None
11. MPU General Manager: Approved Disapproved None
12. Director of Finance for Utilities: Approved Disapproved None
13. Director of Purchasing: Approved Disapproved None
14. Action Taken:
MemoTO: Roel Rodriguez, P. E., General Manager, Asst. City Manager
THRU: Marco A. Vega, P. E., Interim General Manager
FROM: Carlos Gonzalez, P. E., Development/Special Projects Engineer
DATE: March 31, 2014
SUBJECT: Sanchez Residence Subdivision; Consideration & Approval of
Subdivision
The property is located at the north- east corner of the intersection of6th
Street and Martin
Avenue. The tract consists of 2. 81 acres and is proposed to be subdivided into a single
lot subdivision. The property is intended to be used for a single family residence. The
property is located within McAllen City Limits and is currently zoned as Residential ( R- 1)
The subdivision application was originally filed with the City on January 24, 2014 andreceived preliminary P& Z approval on February 4, 2014. The information required from
the developer's engineer for this agenda was received on March 31, 2014.
Utility plan/availability is described as follows:
There is an existing 8" waterline located along Martin Avenue. The property alreadyhas an existing water service.
There is an existing 10" sewerline located along Martin Avenue. A new sewer servicewill be installed to serve lot.
The property falls within the reimbursement service areas for utility improvementsrelated to MPU' s North- central Distribution Project.
Based on our review of the proposed utilities layout for the subject subdivision, staff
recommends approval of the subdivision, subject to the following: 1.) dedication of
a utility easement along Martin Avenue; 2) payment of a waterline reimbursementfor the amount of $958.58 to MPU for MPU' s share of North-central Distribution
Project
If additional information is required, please advise.
CIVIL, STRUCTURAL
p
P. O. BOX 4320
LAND SURVEYINGYING 1 I NA I ., 1 GII EERIl G 956} 828812
TEXAS
FAX 638 PENA
UTILITY NARRATIVE
Propose Sanchez Residence
McAllen, Hidalgo County, Texas
Proposed Sanchez Residence Subdivision is a 2. 81 acre tract of land for a residential lot located inMcAllen, Texas being out of Lot Eight( 8), Section Twelve ( 12), HIDALGO CANAL COMPANY' S
SUBDIVISION, Hidalgo County, Texas. The proposed subdivision is located at 500 Martin Ave.
WATER SERVICE:
There is an existing 8 inch water line located by the McAllen Public Utility department within the Right ofWay of Martin Avenue.
The site has two( 2) water meters located within the Right of Way of Martin Avenue. The developer isproposing to obtain water service from either of the two existing water meters. No new waterimprovements are being planned or proposed.
SANITARY SEWER:
As per City of McAllen Public Utility Department there is an existing 10 inch sanitary sewer line locatedwithin the Right of Way of Marin Avenue. A sewer service connection already exists and the developer isproposing to use that service connection for sewer service. No new sewer improvements are being plannedor proposed.
Further, the developer is providing for a 10 foot utility easement along the East and West side of theproposed subdivision.
mss' ,o,..l6cF'
Pablo F. Pena, Jr., AF440'`
P. E. No 349851. t 0
Date: 03/ 31/ 2014 re e,
a•
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REIMBURSEMENT WAIVER
STATE OF TEXAS X
COUNTY OF HIDALGO X
THIS CERTIFICATE, issued by the McAllen Public Utility ( MPUB), as authorized by such Board
of Trustees, hereinafter called the MPUB to Sergio SuncMz hereinafter called the DEVELOPER.
1. The DEVELOPER is the developer of the following described property:
500 Martin Ave. and proposes to construct Utility Improvements as shown on a planLocation)
designed by Pena Engineering dated 03- 31 - 2014 , hereinafter called theEngineering Firm)
IMPROVEMENTS, as approved by the McAllen Public Utility Board onApproval date)
2. By the execution of this certificate, the Developer hereby waives and disclaims the right to
obtain reimbursement from Intervening Developers in accordance with the MPUB' s Reimbursement
Policy.
ISSUED in triplicate originals this day of 201_.
CITY OF McALLEN BY THE
McALLEN PUBLIC UTILITY
BY:
Roel Rodriguez, P. E.
General Manager, McAllen Public UtilityAsst. City ManagerPost Office Box 220
McAllen, Texas 78505-0220
956) 681- 1630
ATTEST:
Board SecretaryDEVELOPER
BY: Sergio Sanchez
Address 7008 N. 3rd St.
McAllen, TX 78504
SUBDIVISION REIMBURSEMENT WORKSHEET
SANCHEZ RESIDENCE SUBDIVISION
WATER LINE REIMB. CALCULATIONS
WATER: MPU:NORTH CENTRAL DISTRIBUTION
COST: 310.12 x 2. 81 AC $ 871. 4410% ADMIN FEE < 10 YEARS 87. 14
WATER LINE REIMBURSEMENT 958. 58
TOTAL REIMBURSEMENT DUE 958.58
Prepared By: Date: 3 - Z/ Reviewed By:
Escrows willbe adjusted upon execution of Final Reimbursement Certificate
I hereby agree to pay amounts indicated above and any additional costsdetermined in the Final Reimbursement Certificate as approved byMcAllen Public Utility Board.
Signature:
Print: Sbilt4 S. c
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