Agenda Item/Subject Information/Action/Presenter 1. CALL TO ORDER

A. Notation of Quorum B. Flag Salute

2. ADOPTION OF MINUTES Action

A. October 19, 2016 Regular Meeting

3. COMMUNICATIONS Information

A. General Information/Introductions B. Correspondence C. Comments from the Audience D. Student Leadership E. Renton Federation of Teachers F. Written Communication Reports: 1) Administration/Finance 2) Human Resources

3) Information Technology 4) Institutional Advancement 5) Instruction 6) RTC Foundation 7) Student Services

4. ACTION ITEMS Action

A. Faculty Tenure and Advancements Angel Reyna

5. DISCUSSION/REPORTS

A. President Kevin McCarthy B. Board of Trustees

1) Board Goals/Activities/Priorities a) Topics to Inform - Study Session Schedule

January 18, 2017 - Medical Assisting Program Tour (2-3pm) April 19, 2017 – Basic Studies Tour (6-7pm)

b) Board Meeting Format to Achieve Goals c) Sub-Committee Report/Recommendations Trustees Entenman and Page - Naming of Buildings – GP-10 d) Sub-Committee Report/Recommendations Trustees Palmer and Unti - Board Bylaws

Board of Trustees Meeting December 21, 2016 Roberts Campus Center, Board Room I-202 3:00 p.m.

Preparing a Diverse Population for Work.

2) Board Liaison Reports a) RTC Foundation Trustee Page b) RTC Advisory Board Trustee Takamura 3) ACCT National Legislative Summit | February 13-16, 2017

C. Administration/Finance

1) Operating Funds Budget Status Report Melinda Merrell 2) Audit Updates 3) Property Acquisition Update

6. MEETINGS Information

A. January 18, 2017

7. EXECUTIVE SESSION

A. An Executive Session may be called for any reason allowed under the Open Public Meetings Act (RCW 42.30).

B. Announcement of time Executive Session will conclude.

8. ACTION Action

A. Action items, if any, that may be necessary to be taken as a result of matters considered in the Executive Session.

9. ADJOURNMENT Action Event Reminders: • ACT New Trustee Orientation/Transforming Lives Award Dinner January 23, 2017 | Olympia Red Lion

• ACT 2017 Winter Legislative Conference January 23-24, 2017 | Olympia Red Lion

• RTC Foundation Student Success Breakfast February 15, 2017 | RTC Cafeteria 7:30 a.m.

• ACT Spring Conference May 25-26, 2017 | Big Bend Community College, Moses Lake, WA

• RTC Commencement June 22, 2017 | ShoWare Center, Kent

2016-2017 BOARD PRIORITIES

Advocacy · Tenure Process · College Awareness

Preparing a Diverse Population for Work.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 1. CALL TO ORDER SUBJECT:

BOARD CONSIDERATION

Information

Action

BACKGROUND: Board Chair Kirby Unti will carry out the Notation of Quorum and the Flag Salute. RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 2. ADOPTION OF MINUTES SUBJECT: A.

BOARD CONSIDERATION

Information X Action

BACKGROUND: A. The minutes of the October 19, 2016 regular meeting are attached for approval by the Board of

Trustees. RECOMMENDATION: Approval as presented.

MINUTES

1. CALL TO ORDER

The meeting was called to order at 3p.m. by Board Vice Chair, Trustee Entenman. There was notation that a quorum was established, and Vice Chair Entenman led the flag salute.

2. ADOPTION OF MINUTES

A. Vice Chair Entenman asked for corrections and/or additions to the following minutes:

September 21, 2016 special meeting/retreat

Trustee Palmer introduced a motion to approve the meeting minutes for the special meeting/retreat on September 21, 2016 as presented. Trustee Page seconded, and the motion carried.

3. COMMUNICATIONS

A. General Information/Introductions Vice President Reyna introduced several new staff members to the college. Dr. Vicky Hertig, Director of Nursing, formerly from the University of Washington, with three decades of experience as a nurse and nurse-educator. Ms. Cheyenne Roudin, Library Director formerly from Lake Washington Institute of Technology, joined RTC in May. Robb Watt, is returning to RTC as Associate Dean of Workforce Trades and Economic Development, having previously served as Grant Manager for the Air Washington Grant. Dr. Sarah Wakefield, Dean of General Education and Transfer, formerly from Prairie View A&M University, as the English program coordinator for Languages and Communication.

Vice President Reyna continued with introductions of faculty who are scheduled for tenure advancement in December, but are unable to attend the December Board meeting (the Board meeting falls during the faculty winter break.):

Mr. Adam Pohlman, Precision Machining Instructor will be advancing into the third year of the tenure process.

Trustee Entenman inquired if there was a plan to get women in the field. Dr. McCarthy responded regarding our efforts.

Chef Tony Parker, Culinary Arts Instructor will be advancing from first to second year of the tenure process. Chef Parked previously worked as Executive Chef at Boeing.

Ms. Alma Meza, evening Basic Studies/ABE Instructor. She was asked to share where she would improve the process for students. Ms. Meza responded stating that there is always room for further education about the system, and that Hispanic students need more support. It is a blessing to be part of the RTC family. Ms. Meza will be advancing from the first to second year of the tenure process.

Board of Trustees – Regular Board Meeting October 19, 2016 Board Room (I-202) 3:00 p.m.

BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

Trustee Page shared his gratitude for the early introductions and the fantastic work the faculty does on behalf of our students.

B. Correspondence Vice Chair Entenman called attention to the local media articles published on behalf of the college. Dr. McCarthy informed the trustees that the Legislative Forum held on October 13 went well; there were about 50 people in attendance. The discussion was good and included a variety of educational issues: K-12, pathways to higher-ed, and how legislators can assist. Many said the tone of the discussion was positive. Trustee Takamura asked about knowledge gaps from legislators. Dr. McCarthy agreed there are many; that most don’t know much about higher education. They were surprised to hear that one-third of our FTE are from Basic Skills.

C. Comments from the Audience There were no comments from the audience.

D. Student Leadership There were no questions from the written report. Director of Student Programs and Engagement, Jessica Supinski introduced student Corwin Chapman. Mr. Chapman is present today to speak about new student orientation and the transition to a successful school start. As a Computer Science student, when he met Instructor Tim Culler, he immediately felt at ease. Students went to the LRCC, then the auditorium for additional helpful information. Trustee Page asked if a more extensive course (i.e., College 101) would be helpful. Mr. Chapman responded very favorably. Trustee Takamura asked about the increased participation in student orientations. Ms. Supinski verified that student leaders implemented a phone tree; every student received a personal phone call from a student leader to verify and confirm the student’s attendance.

E. Renton Federation of Teachers Ms. Lynn-Dee Spencer reported on behalf of RFT. They are working with HR on the new Federal program for Tuition Loan Forgiveness. Now have building representatives who help with communication. The RTC Industry Connection Dinner and brochure were great!

F. Written Communication Reports Written reports were included in the Board materials, from various departments; Administration/Finance, Institutional Advancement, Human Resources, Information Technology, Instruction, RTC Foundation, and Student Services. There were no questions. Trustee Palmer inquired about the status of ctcLink. Dr. McCarthy shared information that the Spokane Board of Trustees and President wrote a very dissatisfied letter to the State Board about the program and process. There are many opinions, optimistic and pessimistic. There is a WACTC president’s meeting tomorrow and Dr. McCarthy believes he will have a better feel after that discussion. Certainly there is much concern. PeopleSoft has an International presence and we seem to be stumping them by putting 34 units into the program. Chief Information Officer, Corigliano informed the Board that Cyber is the vendor; we are a wave two school, and there are no solid dates at this time for anything beyond the first wave. The State did begin a third party audit, and expect a report by early November to SBCTC.

4. ACTION ITEMS

A. AFT Renton Technical College Classified Contract Renewal Executive Director of HR, Lesley Hogan reported that the AFT Classified contract was recently re-negotiated, and

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

is being presented for Board approval. This contract includes 102 people on campus from facilities maintenance, food services, custodial, and grounds. Merilee Miron, AFT Labor Representative and Robert Coggin, campus AFT representative were both unable to attend today’s meeting. Ms. Hogan shared information about the process and those who were participating members of the negotiations team. She continued by sharing an outline that highlighted further details of contract changes. Trustee Entenman inquired how we ensure the professional development training doesn’t mean bowling. Ms. Hogan’s responded by noting that the language changed from one in-service training day to training to in-service activities to accommodate professional development opportunities throughout the year. The content is still training. Trustee Takamura inquired of the percentage of votes to unanimously ratify the new contract. Ms. Hogan and Vice President Merrell both responded to the professionalism of achieving a mutual contract for contract vote in seven (7) meetings. There is a requirement within the AFT Bylaws for ratification, but we are not aware of the specific percentage of those that voted.

Trustee Page introduced a motion to approve the newly ratified AFT contract as submitted. Trustee Palmer seconded, and the motion carried.

Trustee Page further requested that Ms. Hogan inform Ms. Miron and Mr. Coggin that it is unfortunate they were unable to attend today’s meeting, as it is always helpful to hear how both sides feel about the collaboration efforts in achieving agreement on a new contract.

B. 2017 Board Meeting Calendar The twelve-month meeting calendar for 2017 was presented for approval. Notification must be submitted to the code reviser before the end of the calendar year. There was discussion and approval to move the December 2017 meeting date up one week; December 13. Trustee Palmer indicated her unavailability to attend the May meeting. See meeting dates below:

Date Week/Day of the Month

January 18, 2017 Third Wednesday

February 15, 2017 Third Wednesday

March 22, 2017 Fourth Wednesday

April 19, 2017 Third Wednesday

May 17, 2017 Third Wednesday

June 14, 2017 Second Wednesday

September 20, 2017 Third Wednesday

October 18, 2017 Third Wednesday

November 15, 2017 Third Wednesday

December 13, 2017 Second Wednesday

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

Trustee Takamura introduced a motion to approve the 2017 meeting calendar with the suggested change for December (from the 20th to the 13th). Trustee Page seconded, and the motion carried.

C. ACT Transforming Lives – Student Award Selection Dr. McCarthy explained the selection processed used for a preliminary review committee to narrow the selection of applicants from eight to three for Trustees final selection. Following discussion, the following motion was made.

Trustee Page introduced a motion to nominate student applicant number two (2); Mohamed Abdullahi as the RTC student to move forward to the ACT Transforming Lives Scholarship competition. Trustee Palmer seconded, and the motion carried.

D. Campus Master Plan Vice President Merrell introduced Matt Lane of McGranahan Architects, here to provide a preview of the campus Master Plan. Board members have received the draft. Mr. Lane shared the highlights of the plan. The purpose is to make sure it supports the Mission, Vision, and Values and that our facilities support the academic plan. McGranahan staff met with campus constituents, civil engineers, city of Renton, and State Board staff. The purpose of the Master Plan is to provide justification for future funding requests (20 years) and to make this document useful, and flexible. Primary goals were directly related to RTC’s core themes. Due to PSE power lines and a very wide easement (in place since 1929), the college geography is tapped-out. There is cohesion of academic and trades programs on campus. Mr. Lane shared the facility scores from the 2015 SBCTC Facility Conditions Survey (FCS); buildings needing improvement or replacement. Buildings A and D are getting older (need focus for funding) but there will be competition from other campuses. The top 10 minor improvement projects list was created. The Allied Health building is the major focus, and will be submitted for funding next year. The capital projects list funding through the State Board and the legislature are seeing changes. Buildings A, E, and Basic Studies would be next on the capital projects list. Design and construction timelines of minor repairs and locally funded projects to be determined as funding becomes available. The long-term goal is to include more pedestrian oriented areas that include updated landscape design guidelines. There are new signs on campus; directional, way showing and mapping. The automotive project is a great inspiration for student spaces. Trustee Page questioned designing space for the flexibility of the future. Mr. Lane responded that McGranahan is not focused on how to design learning spaces. Dr. McCarthy noted that the connection to our core themes speaks to that. We are working on putting together opportunities of sharing the Campus Master Plan with the public and the college, as we roll out the launch of the K-complex. Trustee Takamura wants to make sure the neighbors are included.

Trustee Page introduced a motion to approve the Campus Master Plan as developed and submitted. Trustee Palmer seconded, and the motion carried.

E. Board Sub-Committee Recommendation Trustees Entenman and Page will continue to study the proposal from the RTC Foundation, and will have a report at the December board meeting.

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016 5. DISCUSSION/REPORTS

A. President Dr. McCarthy informed the Board that he is planning to structure his reports to the Board on his goals; Strategic Plan, Equity Plan and Legislative Advocacy.

Strategic Plan – The cabinet held a retreat on Monday and reviewed processes toward the development of the strategic plan. Key constituent groups were discussed, and we completed both a STEEP and SWOT analysis; it was a good meeting. We will review our conversations and outcomes, and will establish a communication plan and how we will include our governance structure. We will create both an Internal and external communication plan. Dr. McCarthy asked the Board at what level they would like to be involved in the process. Trustee Page is willing to represent the Board in the strategic planning process and meetings.

Equity Plan – The Diversity, Equity, and Inclusion Committee (DEIC) will be spearheading the plan during the course of this year. This is also included as a goal cabinet unit plan. This will be a major effort of DEIC. Most state commission groups are also involved in equity issues. The Instruction Commission is sponsoring a meeting on recruitment, hiring and retention; Dr. McCarthy, Vice President Reyna and Executive Director Hogan will be attending on Friday. There is also an Adhoc group of Diversity officers (Vice President Reyna serves in this role on our campus). The WACTC group has the Strategic Visioning Committee, and has more shared level work with the Educational Services committee, which Dr. McCarthy chairs. We are looking at what systemic barriers are in place, locally and more broadly. Faculty and students of color on campus felt an isolation and an effort was made to bring them together and involve them in a mentorship program. Hopefully this will build on recruitment. Learning from what others are doing well or not is good, however, Trustee Takamura’s concerns are about Renton.

Legislative Advocacy – We held a legislative forum on campus October 13, and believe it went well. There were about 50 people in attendance. We have further, had a lot of legislators visit campus, which includes four higher-ed committee members, from the eleven (11) districts that cross our service area. We are beginning to educate them; giving them the diagram on funding, setting up for further visits in January through March. We show them the system need, and detail of RTC (showing the differences). They are sharing much about McCleary and different takes on both sides of the aisle. Ms. Supinski informed the board about student legislative advocacy. The WACTCSA Student Legislative Academy is sponsoring an academy to learn strategies to communicate with legislators, November 18-19; six (6) students will attend, and in February they will attend the CTC Rally Day at the Capital. Trustee Page thanked Dr. McCarthy for putting on the legislative forum.

B. Board of Trustees

1) Board of Trustees Scholarships Board members were reminded to submit their annual donations to the RTC Board Scholarship Fund and the Board Transforming Lives Scholarship Fund.

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

2) Board Goals/Activities/Priorities

a) Topics to Inform

After discussion, the following suggestions were made – Schedule campus tours; on the ground at the 30 thousand view or specifically to a program to see students and faculty in action. This would require a different time; perhaps a two-hour block prior to the board meeting, twice during the course of the year.

Accreditation – fact review after the report comes out.

Goals for Awards (i.e., Aspen etc.)

b) Board Meeting Format to Achieve Goals This item was tabled for discussion when all board members are present.

c) Sub-Committee to Review Board Bylaws Trustee Palmer offered to review the Bylaws, and further volunteer Board Chair Unti to assist. Trustee Page offered to fill-in, if Board Chair Unti is unable to participate.

3) Report out – ACCT Leadership Congress, New Orleans, LA Trustee Page

provided a written report from the ACCT Leadership Congress. He found quite a bit of useful material available. The Louisiana system always required GED or HS diploma prior to enrollment, but has discovered that it wasn’t working, and created a lot more opportunities for people (looking beyond the box). How do we reach our goals, how do we use the data to change things on a day-to-day basis; real time analytics. Trustee Entenman enjoyed the symposium held prior to the conference. She found the concurring sessions enjoyable, and served as the voting delegate for RTC’s trustees. She attended sessions on how to provide services to students (food pantry’s)/daycare) for the homeless student, and priorities for student housing. She was pleased that she had the opportunity to attend. Dr. McCarthy felt that he gained something out of most sessions, but found the congress in general not quite as good as the prior year.

4) Board Liaison Reports

a) RTC Foundation Trustee Page reported that the next big event for the Foundation will be the Student Success Breakfast on February 15, 2017. The Foundation is looking for sponsorships, and a strong crowd of donors. This has been a full year of events that has included new donor base development. The next Foundation Board meeting is scheduled for tomorrow.

b) RTC Advisory Board Trustee Takamura reported on the success of the Industry Connection dinner held last night. There is no further report, as the group has not met; the next meeting is scheduled for January 24, 2017.

C. Administration/Finance

1) Operating Funds Budget Status Report As a regular report to the Board of Trustees, Vice President Merrell provided information on the revenues, expenditures, and respective variances for the period ending August 31, 2015.

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

2) Fund Balance Vice President Merrell shared information with the Board regarding the annual fund balance as of June 30, 2016. A conscious effort was made in the past several years, to spend down our fund balance. Accounts 147, 148, and 149 are our general (open ended) reserves. The total fund balance is $7.6M in addition to $4.1M in investments, totaling just under $12M.

3) Capital Financing The Board has previously approved the purchase of the

King County property across 4th Street, at $2.2M. While the college does have the reserves to cover the purchase, it was determined the best route would be to finance $2M over 10 years at approximately 3.5 percent. The payments would be $240K annually. The State Treasurer will be the lender, and this must be approved as a state purchase to the legislature in a capital budget proposal. Department of Enterprise Services (DES) does the negotiating with King County on this. The Environmental survey suggested that it won’t have major concerns.

Trustee Page introduced a motion to approve the capital financing request as

submitted. Trustee Takamura seconded, and the motion carried.

6. MEETINGS

The November Board of Trustees meeting was canceled, due to the conflict with the Association of College Trustees (ACT) Fall Conference. The next regular meeting of the Board of Trustees will be held December 21, 2016.

7. EXECUTIVE SESSION No executive session was held.

8. ACTION There was no action taken. 9. BOARD STUDY SESSION

A. Operational Plan Year-End Monitoring Report Executive Director of Institutional Advancement, Michelle Campbell and Director of Institutional Research, Heather Knous-Westfall shared a focus presentation on the Key Performance Indicator (KPI) scorecard and End-of-Year Monitoring Report. KPI’s can change at any time; evolving as the college does. As recommendations are made from the IR office, they are vetted through the College Council, and then move onto the executive cabinet to approve the changes in KPI’s. Ms. Knous-Westfall provided information on what changed in the scorecard compared to the prior Mid-Year Report. The overall score increased by 2%, while the score for Core Themes 1 and 4 increased and Core Theme 3 decreased. Recommendations were made to revise the measures for KPI #6, to revise the benchmark for KPI #8, to revise KPI #9 and its corresponding measure, to add a measure to KPI #10, to remove KPI #12 and #13 and replace them with revised measures, to revise KPI #14, and to add a measure to KPI #18.

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BOARD OF TRUSTEES MEETING Minutes – October 19, 2016

10. ADJOURNMENT

It was moved by Board Vice Chair Entenman to adjourn the Board of Trustees’ meeting at 6:19 p.m. Motion carried.

DEBRA ENTENMAN, Vice Chair KEVIN D. MCCARTHY, President Board of Trustees Renton Technical College

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Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 3. COMMUNICATIONS SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

A. General Information/Introductions B. Correspondence C. Comments from the Audience D. Student Leadership E. Renton Federation of Teachers F. Written Communication Reports:

1) Administration/Finance 2) Human Resources 3) Information Technology 4) Institutional Advancement 5) Instruction 6) RTC Foundation 7) Student Services

RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 3. COMMUNICATIONS SUBJECT: E. Renton Federation of Teachers

BOARD CONSIDERATION

X Information Action

BACKGROUND Simone Terrell, President of the Renton Federation of Teachers will report on recent activities of the faculty.

RECOMMENDATION: None.

Administration and Finance Report Renton Technical College Board of Trustees December 21, 2016 ____________________________________________________________________________

A. Security

RTC held it first all-campus lockdown drill on Nov. 10th. It took approximately 12 minutes to secure the campus manually including verifying all doors were secure. Quarterly campus drills and exercises are being developed as part of ongoing Emergency Management training efforts. The card access purchase order has been issued and installation will begin over the next few months. Campus security and essential maintenance staff have recertified in CPR/AED/First Aid training.

B. Facilities

The college has full use of K2, K3 and most of K1. All of K1 is now scheduled to be complete by the end of December 2016 and K4 by the end of January 2017. Masonry restoration of buildings E and F is in progress and is expected to be completed by the end of December 2016. Minor capital improvement funds requested for next biennium (17-19) include funding for campus restroom upgrades for those restrooms most in need of renovation. We are in the beginning phase of this project. The OCR review went well and a preliminary report shows a modest amount of fairly minor modifications will be required. The college has one (1) year to complete the modifications. Work to remodel the A-25 shop space for future use by the aerospace program has begun with the goal to have it ready by the start of winter quarter (Jan 2017).

C. Business Office

RTC received a “clean” auditor report from the State Auditors’ Office (SAO) for their work related to the 2015-16 CAFR. The focus of this work was “fees for services” which is primarily tuition and fees. The 2014-15 Financial Statement audit (also performed by the SAO) is underway and that work will likely be completed by early January. Work is continuing on the Foundation audit and is close to completion. The college completed conversion of our Fixed Asset software to Megamations which will improve our ability to comply with OFM and DES reporting requirements.

D. Food Service

The Bakery made over 70 pies for Thanksgiving customers and also made 60 dozen (720) holiday cookies for the Seattle Milk Fund Cookie Fest on Dec. 11th. Culinary Arts students and staff served over 300 meals at the Dec. 2nd Holiday Buffet. New chinaware is being purchased for the Culinaire Room courtesy of a generous $8K donation from the Chaine des Rotisseurs.

E. Bookstore

Textbook buybacks, selling holiday merchandise and preparations for a new quarter are the typical activities for the Bookstore in the month of December.

Administration and Finance Report to Board of Trustees, Page 1

Board of Trustees December 21, 2016

Human ResourcesThe following personnel actions have occurred as of October 31, 2016 and are presented for the Board of Trustees' information.

AFT - HiresName Effective Date Position DepartmentNone - SeparationsName Effective Date Position DepartmentNone

WFSE - HiresName Effective Date Position DepartmentGiakoumatos, Sophia 10/7/2016 Enrollment Services Specialist Enrollment ServicesKobayashi, Miyako 10/17/2016 Administrative Assistant 3 / Allied Health / Temp Allied Health - SeparationsName Effective Date Position DepartmentNone

Prof Tech - HiresName Effective Date Position DepartmentNone - SeparationsName Effective Date Position DepartmentMcMurrick, Lisa 10/4/2016 Worker Retraining Financial Aid Specialist Financial Aid

Exempt / Administrative - HiresName Effective Date Position DepartmentMcConico, Shalahna 10/10/2016 Certified Nursing Asst. Director / Temp Nursing - SeparationsName Effective Date Position DepartmentNone

RFT - HiresName Effective Date Position DepartmentAli, Yasmin 10/10/2016 Full-time Faculty (returning to FTF position) Allied HealthLehotsky, Christopher 10/5/2016 Adjunct Faculty BIRTMartin, Charles 10/27/2016 Adjunct Faculty WeldingRizvi, Hina 10/5/2016 Adjunct Faculty Basic StudiesSaia, Robert 10/18/2016 Adjunct Faculty Culinary ArtsSimpson, Craig 10/7/2016 Adjunct Faculty Culinary ArtsThompson Jr, Terrence 10/28/2016 Adjunct Faculty Basic StudiesTruong, Phuong 10/19/2016 Adjunct Faculty MART

- SeparationsName Effective Date Position DepartmentNone - RetiredName Effective Date Position DepartmentNone

Board of Trustees December 21, 2016

Human ResourcesThe following personnel actions have occurred as of November 30, 2016 and are presented for the Board of Trustees' information.

AFT - HiresName Effective Date Position Department Rate StepMitchell, Antonnio 11/15/2016 Facilities Specialist / Painter Facilities $4,185.42 / mo C -SeparationsName Effective Date Position DepartmentSutherland, Corey 11/4/2016 Facilities Specialist / Painter - LTS Facilities

WFSE - HiresName Effective Date Position Department Rate StepXayamouangbo, Sil 11/28/2016 Administrative Assistant 3 Institutional Advancement $17.59 / hr K -SeparationsName Effective Date Position DepartmentSprout, Jamie 11/1/2016 Administrative Assistant 5 Allied Health

Prof Tech - HiresName Effective Date Position Department Rate StepNone -SeparationsName Effective Date Position DepartmentNone

Exempt / Administrative - HiresName Effective Date Position Department Rate StepHolmes IV, Claude 11/14/2016 WISE Grant Project Manager WTED $5,259.67 / moJackson, Cheryl 11/28/2016 MechaWA Grant Manager WTED $4,750.00 / moMelton, Faye 11/3/2016 Workforce Recruitment Specialist WTED $3,916.67 / mo -SeparationsName Effective Date Position DepartmentNone

RFT - HiresName Effective Date Position Department Rate StepFerguson, Ashley 11/30/2016 Adjunct Faculty Allied Health $40.60 / hr BHenkin, Todd 11/21/2016 Adjunct Faculty Basic Studies $40.60 / hr BIsaacks, Joseph 11/10/2016 Adjunct Faculty BAS Programs $40.60 / hr B -SeparationsName Effective Date Position DepartmentDrake, Jennifer 11/17/2016 Full-time Faculty Allied Health - RetiredName Effective Date Position DepartmentNone

Information Technology Report Renton Technical College Board of Trustees December 21, 2016 ____________________________________________________________________________

The Office of Information Technology continues to provide secure, reliable, integrated and cost-effective technology solutions as we update our technology across campus. We are continually introducing new technologies and are creating standards and policies that are necessary to our success. We continue to build stronger relationships with all divisions and programs and are ensuring that each program and/or department is taking advantage of all of the services that we provide. During the last two months, we made very few changes to our environment

A. INFRASTRUCTURE PROJECTS COMPLETED

• Installed and configured PureStorage SAN appliance for sue with Virtual Desktop environment • Installed and configured three new blade servers for use with Virtual Desktop environment

B. TECHNOLOGIES IMPLEMENTED AND COMPLETED PROJECTS – No new Updates

C. COST SAVINGS INITIATIVES IN PROGRESS

• Papercut- Duplexing and printed page usage – Next Phase will be replacing our current library pay to print software

• Printer Consolidation - reducing the number of printers on campus - Ongoing • Century Link Phone Line Audit – Reduction in phone lines

D. PROJECTS IN PROCESS

• 25Live - Calendar of Events, special dates • Website Phase II – Planning complete • RFID (Radio Frequency Identification) – On hold • DigArc – Acalog implementation – Searchable Online Catalog – Training/Consulting sessions • Security Access Control System – Scheduling Kick off meeting – Physical access control • Campus Hardware/Software and security standards - Ongoing • PCI/FERPA/HIPAA Compliance - Ongoing • Network cabling upgrades - Ongoing • Develop an IT webpage for the RTC website – in progress – created draft• IT Newsletter/ Regular Communication with Students, Staff and Faculty • SKYPE for Business Instant Messaging – Testing phase – Student Success and Enrollment Services • Exchange 2010 upgrade to 2016 – Planning and testing in progress • VDI – Virtual Desktop to Replace Lab Computers – Proof of Concept – Reduction in cost • File Server – File Structure Rebuild • F5 Load Balancing and Proxy Server Implementation – Set up complete – Scheduling cutover • Active Directory Federated Services (ADFS) – Single Sign on and external application integration • New Version of SharePoint – In progress • Service Desk Automation – Completing the transition

E. UPCOMING PROJECTS

• Intranet/SharePoint Site Information Technology Report to Board of Trustees, Page 1

• Digital Signage Phase III – Offsite Locations • Auditorium Upgrades • IT Written Policies • Classroom Technology Standardization • Conference Room Upgrades • ctcLink – Statewide Enterprise Resource Planning (ERP) • Develop a catalog of services and Service Level Agreements

Information Technology Report to Board of Trustees, Page 2

Institutional Advancement Report Renton Technical College Board of Trustees December 21, 2016 ____________________________________________________________________________

A. COMMUNICATIONS AND MARKETING

Recent Social Media Activity – 30 day overview (November 2016) • Twitter – 3,700 impressions, 39 post engagements, 7 link clicks (total followers increased 1.5%) • Facebook – 74,618 impressions, 98 post engagements, 49 link clicks (total fans increased 1.4%)

RECENT MEDIA COVERAGE Seattle Facts Newspaper, Nov. 28: RTC joins consortium to advance success of men of color in community colleges

The Seattle Times, Nov. 27: ‘It’s going to be OK’: a Salvation Army safety net in times of struggle

425 Business, Nov. 11: Wells Fargo Salutes Renton Technical College Veterans

Renton Reporter, Nov. 11: Wells Fargo awards $25000 grant to support veterans at RTC

Tri-City Herald, Oct. 27: Richland artist to display paintings in Renton

ADVERTISING Print: Renton Reporter, 425 Business Display: Bus tail cards and inside posters from 10/24-11/20; arena signs at ShoWare Center; posters at Kentlake, Hazen and Lindberg high schools TV: Comcast from 10/31-11/27; CW11 from 10/24-11/20 Web radio: Pandora from 10/10-10/30 Digital: Comcast, CW11, 425 Business, Pandora

75th Anniversary Promotion: The Renton History Museum is hosting a display to mark RTC’s 75th anniversary. The display includes images and narrative describing the evolution of the College from its wartime origins to today’s role as a premier community and technical college. The exhibit runs through March 25.

This fall, we introduced our new advertising campaign focused on the theme of “Upgrade your life” and the hashtag #lifeupgrade. Our print and display adds emphasized how RTC can help students create a new, better life story by training for a new career. It portrays real students and the different job titles they can pursue at RTC.

The main showpiece of our campaign is a new television commercial titled “I am an RTC graduate.” The commercial was filmed on Nov. 15 and will start airing in January in our Comcast service area, CW11, KIRO and KCPQ. The video is available here: https://vimeo.com/194118619.

Institutional Advancement Report to Board of Trustees, Page 1

Our October promotions guided potential students to visit rtc.edu/career-training-programs. As a result we saw a significant jump in direct traffic to that page (the horizontal graph lines represent 750 and 1,500 sessions):

B. INSTITUTIONAL RESEARCH

• The 2015-16 enrollment report has been completed and will soon be available online. • Data dashboards have been updated with the most recent data for 2015-16. • The online data dashboard training course has been completed in Canvas. Five people have

taken the course, passed the quiz, and now have access to the restricted dashboards. • The IR Office is currently working to schedule department meetings to discuss department-wide

data presentations for next winter and spring. We have met with IT and Financial Aid. Next week we will meet with Doug Medbury’s faculty and Jacob Jackson’s faculty.

• The office is currently working with IT to purchase and implement a new solution for our student evaluations that would automate our reporting process and provide additional security measures for student access. We expect this new solution to go live in 2017-18.

• IR staff have been working with the Program Review and Assessment Committee on various aspects of the new program review process. To date, four of the five pilot programs have completed their Year One reviews. We anticipate that the fifth program will be scheduled sometime in the next couple weeks.

C. GRANT DEVELOPMENT • Wells Fargo awarded RTC a $25,000 Veterans’ Emergency Fund grant to help veteran students

cover expenses to help them stay enrolled. They presented the check at the Veteran’s Day gathering that was covered by the media. College Spark also approved our letter of intent for Pathways for College English Engagement and Success ($50,000). The full proposal will be submitted in January.

• This month’s submissions include the final proposal component of the BAS in Computer Network Architecture to the State Board and a $1.3 million Upward Bound (UB) proposal to the U.S. Department of Education to provide 60 high school students at Renton and Foster High Schools with academic supports to stay on track to graduate/complete high school and prepare for the rigors of post-secondary education and navigate the college application/ enrollment process.

D. ACCREDITATION, STRATEGIC INITIATIVES, COLLEGE PLANNING

• RTC received a draft of the mid-cycle evaluation accreditation report. The final report is currently being completed by our evaluators and will be reviewed at NWCCU’s January meeting. A final copy of the report will be available to the campus community following the January meeting.

• Strategic planning is underway! Dr. McCarthy and the Executive Director of Institutional Advancement have met with nearly every constituent group on campus. In the coming weeks, members of the IA team will be working to compile and analyze the data from the

Institutional Advancement Report to Board of Trustees, Page 2

internal meetings. Additionally, the Strategic Planning Steering Committee met for the first time in early December. The Committee consists of 25 members, representative of the college’s, staff, faculty and student bodies. The Board of Trustees and the Foundation Board are also represented. For more information about RTC’s strategic planning process and the timeline for completion, visit: http://www.rtc.edu/college-planning

Institutional Advancement Report to Board of Trustees, Page 3

Instruction Report Renton Technical College Board of Trustees December 21, 2016

Culinary Arts

• The Professional Baking students prepared 60 dozen Holiday Cookies for the Seattle Milk Fund- CookieFest this past weekend. All proceeds go to Seattle Milk Fund which “empowers parents toward higher education opportunities by funding child care grants and providing family support”. https://www.seattlemilkfund.org/

• The Culinary Arts and Professional Baking students prepared over 300 meals for our community, faculty and student guests at the Holiday Buffet on December 2nd.

• The Culinary Arts faculty are working with the WA State Chefs Association in offering a food table at the upcoming January 10th Governor’s Inaugural Ball in Olympia. There will be 21 additional food tables sponsored by other state colleges and industry partners. Please see the attached menu that our students and faculty will be presenting that evening.

• Final technology upgrades in the classroom will be completed in the near future. The IT upgrade in the multi-use classroom will include new flat screens, camera system and LCD projectors.

Instruction Report to Board of Trustees, Page 1

Basic Studies

Faculty and staff are focused on action plan goals for 2016-2017. The highlights below are from Goal 2: Increase Data Quality to more accurately capture student learning and Goal 3: Create comprehensive opportunities for students to advance along an educational pathway:

• All Basic Studies faculty and staff attended training in the use of data in the Washington Adult Basic Education Reporting System (WABERS), the system through which data is reported to state and federal agencies.

• Basic Studies is implementing a newly available option to track student progress for HS21+ students through the credits they’ve earned in the program, rather than through test scores. In the past, student learning in Basic Studies was captured through improvements in CASAS test scores (in reading, listening, and/or math), which does not necessarily reflect our learning outcomes. All non-HS21+ student learning will continue to be monitored by CASAS testing.

• The HS21+ program enrollment is strong, with over 250 students enrolled Fall quarter. Many organizations are interested in partnering as referral streams or co-enrolled programs. We are currently focused on strengthening the pathway with Goodwill, Muckleshoot Tribe, St. Vincent de Paul’s El Centro Rendu program, and local school districts.

• Campus Basic Studies classes have adopted a consistent scheduling system to simplify student decision-making while still providing flexible options. For example, all classes at the intermediate level and up are now hybrid and meet face-to-face on Tues/Wed/Thu. This schedule frees students to take additional classes offered on Mondays and be able to access other services as needed on Fridays.

• Advisor Haleigh Philips spearheaded a program called “Passport to Success” aimed at better connecting students to campus resources and guiding them through the elements required to transition. Students were given “passports” and as they interacted with various student support services (LRCC, Financial Aid, etc.), they received stamps. At the end of the quarter, students could enter a raffle based on their passport stamps. The grand prize generated a lot of interest – a coveted parking spot!

• The initial pilot of a Bridge to College Composition program shows promising results. Basic Studies instructor Michele Lesmeister taught an intensive class to ramp up Basic Studies students to complete the outcomes of COMP100 and be ready for English 101. This pilot has had enormous support from all sides; the Student Services staff and Foundation have gone above and beyond to assist students. All of the Fall quarter students are planning to begin a program in Winter or Spring, and many were able to receive transcripted credit for the completion of COMP100, which will contribute to their ability to earn an Associates degree. In addition, the program has raised awareness on the logistical challenges of transitioning students (such as timing of financial aid dates) and can lead to broader improvements in our college processes.

• Together with the Instruction and Student Services team, the department is preparing to host a Basic Studies Transitions Night on Wednesday, Feb 1. Program faculty and college staff will provide information, hands-on activities and more to support career exploration and preparation for transition to college courses.

Instruction Report to Board of Trustees, Page 2

RTC Foundation Report Renton Technical College Board of Trustees December 21, 2016

Winter 2017 Scholarship Cycle The Foundation awarded 65 scholarships for a total of $35,700. This represents 55% of the 117 students who qualified to receive a scholarship – a 17% increase from fall 2016 and our best percentage to-date. Our goal is to increase to 75% the percentage of awardees over the next two years and ultimately to 100% so no qualified students is ever turned down due to lack of funds. New Scholarships Launched We have three new scholarships representing over $10,000.

• The Watt Family Aerospace Diversity Fund from Juanita and Bob Watt to support students of color in aerospace career training

• Francisco Martinez Scholarship for Precision Machining from long-time RTC PMT instructor Francisco Martinez to support PMT students who demonstrate a desire to pursue PMT careers.

• The Evergreen Model A Club Scholarship to support automotive careers. New Board Members In November the board appointed Susan Palmer, and two new student representatives Sarra Ghezzaz, Dental Assistant program, and Catherine Trejo, Legal Assistant program. This week the board will vote to appoint Trisha Foreman, RTC nursing faculty. We have two additional board candidates who are under consideration and are excited to see the level of interest in the board and level of talent as we continue to see the board grow. First Annual Foundation Thank-A-Thon Students and Foundation board members called over 300 donors during Thanksgiving week just to say “thank you” for their support. Clover Park Technical College started this last year and increased their donor retention to 54%, which represented a 20% increase from the previous year. We plan to continue this expression of gratitude and to use this year as a benchmark for retention. 2017 Student Success breakfast sponsorships and healthcare panel Total confirmed sponsorships is now at $34,000. The goal is $55,000 in sponsorships so our goal is in reach!! The healthcare panel is now confirmed as follows: Enrique Cerna, KCTS 9 is the moderator.

• Sofia Aragon, Executive Director, Washington Center for Nursing • Darcy Jaffe, Chief Nursing Officer, Harborview Medical Center • Rich Roodman, CEO of Valley Medical Center • Dave Sabey, President of Sabey Corporation and founder of the Seattle Science Foundation

Video production continues for the students who will be featured at the breakfast: Sarra Ghezzaz, Dental Assistant and board representative, Ari Allen, Anesthesia Technician and Army veteran, Mo Abdullahi, Computer Science and RTC Transforming Lives awardee. They all have inspiring stories to share.

Grainger Grant Working with Jenna Pollock, we have expanded the Grainger Grant to cover tuition for six Bridge to Composition students for the fall 2017 program. With our new IRS determination, Grainger will now be able to donate directly to the Foundation.

RTC Foundation Report to Board of Trustees, Page 1 of 1

Student Services Report Renton Technical College Board of Trustees December 21, 2016 ____________________________________________________________________________

A. STUDENT SERVICES, division wide

Nearly 30 staff participated in safeTALK training, a suicide prevention program offered through an organization out of UW-Seattle, called Forefront. The training provided easy to recall, practical tools to use when you suspect someone is suicidal or they confide in you suicidal ideation. This is the first of trainings in the division this year, with more planned for winter and spring quarter on other topics. During fall quarter, the Student Leadership office organized a Cross-Cultural Dialogue series, which will extend throughout the academic year. Fall’s topics were on Ableism, the origins of Thanksgiving, and Black Lives Matter. In advance of each dialogue, a message is sent campus-wide with readings and videos to watch in preparation and for continued learning. Student Services leadership has been, and will continue to be, encouraging and supportive of staff attendance.

B. ENROLLMENT & ENROLLMENT SERVICES

Fall enrollment has declined in prof/tech and basic studies and has held steady in general education and grown in apprenticeships. We anticipate this trend into winter. During fall quarter, Enrollment Services staff met with Basic Studies staff to improve communication and strategize ways to better serve this population. Enrollment Services continues to improve the registration process for our apprenticeship programs, to increase timeliness and efficiency.

C. FINANCIAL AID

With earlier FAFSA submission now occurring in October, the office is seeing new traffic patterns as processes get moved up. The office continues to award aid for the 2016-17 year, and is fielding a significant uptick in questions from students already planning for the 2017-2018 year. Over the remainder of the academic year, the office will onboard a new director and continue its progress towards refining and improving how we disburse student financial aid.

D. STUDENT PROGRAMS AND ENGAGEMENT – see Student Leadership Report E. STUDENT SUCCESS SERVICES

As of December 2nd, the Compass placement tool is finished as its parent company, ACT, no longer will support that platform. RTC will utilize Accuplacer, whose parent company is College Board, while we continue working towards a directed self-placement tool for math, similar to the placement we use for writing courses. Over the summer, the Testing Center collaborated with faculty and instruction to explore online proctoring services to accommodate students whose tests are not administered in the classroom and/or students enrolled in online classes. The tool that was selected is called Respondus and this fall it proved to be very useful in reducing the number of proctored tests in the Testing Center. This freed up the Testing Center’s capacity to offer more revenue based testing, and testing that helps students achieve certifications.

Student Services Report to Board of Trustees, Page 1 of 2

Veterans Services has had an exciting quarter. The Veterans Day program was a big success with a great program and high attendance. Also, RTC was awarded a $25,000 Wells Fargo West Region Military Grant which we’ll use for emergency funding for student veterans. The Outreach and Entry Services staff has been very busy this fall, with over 50 off campus recruitment events, and a number application workshop events for high schools in our service area.

Student Services Report to Board of Trustees, Page 2 of 2

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 4. ACTION ITEMS SUBJECT:

BOARD CONSIDERATION

Information

X Action

BACKGROUND: A. Faculty Tenure and Advancements Action will be taken on the following faculty advancements: Advancing from Third Year Probation to Tenure

Dale McCormick Computer Network Technology Eugene Shen Academic/Career Counselor

Advancing from Second to Third Year of Probation

Colleen Bassham Academic/Career Counselor Adam Pohlman Precision Machining Technologies Camille Pomeroy Basic Studies/ABE

James Robinson Medical Assistant

Advancing from First to Second Year of Probation

Tony Parker Culinary Arts Alma Meza Basic Studies/ABE RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: A. President

BOARD CONSIDERATION

X Information

Action

BACKGROUND President McCarthy will provide a report to the Board, subsequent to the October 19, 2016 Board meeting.

RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016

AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: B. Trustees

BOARD CONSIDERATION

X Information

Action

BACKGROUND Board Chair Unti will lead Board members in conversation regarding the following topics: 1) Board Goals/Activities/Priorities a) Topics to Inform - Study Session Schedule

January 18, 2017 - Medical Assisting Program Tour (2-3pm) April 19, 2017 – Basic Studies Tour (6-7pm)

b) Board Meeting Format to Achieve Goals c) Sub-Committee Report/Recommendations - Naming of Buildings – GP-10 d) Sub-Committee Report/Recommendations - Board Bylaws

2) Board Liaison Reports a) RTC Foundation b) RTC Advisory Board 3) ACCT National Legislative Summit | February 13-16, 2017 RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: C. Administration/Finance

BOARD CONSIDERATION

X Information Action

BACKGROUND 1) Vice President Merrell will update trustees on the operating funds budget status for the periods

ending September 30 and October 31, 2016.

2) Audit Updates

Letters from the Washington State Auditor’s Office are included, referencing the performance of the statewide single audit of the State of Washington for year ending June 30, 2015 and 2016. Vice President Merrell will provide context and clarification, as well as an update for the Financial Statement Audit currently in progress.

3) Property Acquisition

Vice President Merrell and Dr. McCarthy will provide a status update on the progress of the property acquisition.

RECOMMENDATION: None.

% of year 25%

Actual Annual Actual YTD %

2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual

Budget 9/30/2016 of Budget Actual 9/30/2015 Actual

Revenues Reported by Source

State Allocation 17,342,567 5,065,069 29.2% 16,796,023 4,558,018 27.1%

Tuition 7,345,827 1,511,845 20.6% 6,893,650 1,503,173 21.8%

Local Dedicated Funds 1,621,280 437,521 27.0% 2,136,295 401,588 18.8%

Grants & Contracts 3,290,617 389,735 11.8% A 2,687,586 416,693 15.5%

Financial Aid/Scholarships 9,351,508 2,248,769 24.0% 8,741,141 1,028,895 11.8%

Enterprise Operations 3,126,995 778,158 24.9% 3,267,838 804,197 24.6%

Interest Income 20,000 3,222 16.1% B 29,264 7,859 26.9%

Total Revenue by Source 42,098,794$ 10,434,319$ 24.8% 40,551,798$ 8,720,422$ 21.5%

Expenditures by Object

Salaries 18,161,469 4,509,083 24.8% 17,598,344 4,114,722 23.4%

Benefits 6,535,140 1,587,164 24.3% 5,898,762 1,459,061 24.7%

Goods & Services 7,242,028 1,342,815 18.5% 8,738,490 1,300,570 14.9%

Travel 290,450 64,147 22.1% 274,765 48,095 17.5%

Equipment, other 538,300 145,178 27.0% 1,139,099 91,640 8.0%

Financial Aid/Scholarships 9,283,500 1,949,278 21.0% 9,178,624 2,112,336 23.0%

Total Expenditures by Object 42,050,887$ 9,597,665$ 22.8% 42,828,083$ 9,126,424$ 21.3%

Contribution to (Depletion of) Reserve 47,907$ 836,655$ (2,276,286)$ (406,002)$

Actual Annual Actual YTD %

2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual

Budget 9/30/2016 of Budget Actual 9/30/2015 Actual

Expenditures by Program

Instruction 16,201,252 3,473,500 21.4% 16,503,804 3,311,522 20.1%

Academic Support 2,501,486 643,026 25.7% 2,725,544 525,655 19.3%

Financial Aid/Scholarship 8,911,331 1,677,105 18.8% 8,547,503 1,834,132 21.5%

Student Services 3,194,782 894,905 28.0% 3,089,686 886,298 28.7%

Institutional Support 5,216,587 1,238,801 23.7% 5,320,433 1,070,599 20.1%

Plant Operations & Maintenance 3,113,454 952,696 30.6% 3,255,501 787,807 24.2%

Enterprise Operations 2,911,995 717,631 24.6% 3,385,612 710,411 21.0%

Total Expenditures by Program 42,050,887$ 9,597,665$ 22.8% 42,828,083$ 9,126,424$ 21.3%

Renton Technical College

2015-2016 Operating Funds Budget Status Report

for the 3 months ending September 30, 2016

2016-2017 2015-2016

% of year 33%

Actual Annual Actual YTD %

2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual

Budget 10/31/2016 of Budget Actual 10/31/2015 Actual

Revenues Reported by Source

State Allocation 17,342,567 6,929,502 40.0% 16,796,023 6,237,006 37.1%

Tuition 7,345,827 2,231,177 30.4% 6,893,650 2,368,228 34.4%

Local Dedicated Funds 1,621,280 587,205 36.2% 2,136,295 679,579 31.8%

Grants & Contracts 3,290,617 825,882 25.1% 2,687,586 925,122 34.4%

Financial Aid/Scholarships 9,351,508 3,049,769 32.6% 8,741,141 2,297,604 26.3%

Enterprise Operations 3,126,995 1,058,709 33.9% 3,267,838 1,105,524 33.8%

Interest Income 20,000 6,706 33.5% 29,264 8,054 27.5%

Total Revenue by Source 42,098,794$ 14,688,950$ 34.9% 40,551,798$ 13,621,117$ 33.6%

Expenditures by Object

Salaries 18,161,469 6,160,479 33.9% 17,598,344 5,686,872 32.3%

Benefits 6,535,140 2,159,951 33.1% 5,898,762 1,997,177 33.9%

Goods & Services 7,242,028 1,961,978 27.1% 8,738,490 1,927,951 22.1%

Travel 290,450 97,356 33.5% 274,765 70,070 25.5%

Equipment, other 538,300 173,608 32.3% 1,139,099 113,734 10.0%

Financial Aid/Scholarships 9,283,500 3,257,255 35.1% 9,178,624 3,108,866 33.9%

Total Expenditures by Object 42,050,887$ 13,810,626$ 32.8% 42,828,083$ 12,904,669$ 30.1%

Contribution to (Depletion of) Reserve 47,907$ 878,325$ (2,276,286)$ 716,448$

Actual Annual Actual YTD %

2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual

Budget 10/31/2016 of Budget Actual 10/31/2015 Actual

Expenditures by Program

Instruction 16,201,252 4,963,001 30.6% 16,503,804 4,684,496 28.4%

Academic Support 2,501,486 843,882 33.7% 2,725,544 713,078 26.2%

Financial Aid/Scholarship 8,911,331 2,960,851 33.2% 8,547,503 2,778,331 32.5%

Student Services 3,194,782 1,156,853 36.2% 3,089,686 1,127,212 36.5%

Institutional Support 5,216,587 1,653,818 31.7% 5,320,433 1,439,024 27.0%

Plant Operations & Maintenance 3,113,454 1,219,727 39.2% 3,255,501 1,166,649 35.8%

Enterprise Operations 2,911,995 1,012,492 34.8% 3,385,612 995,878 29.4%

Total Expenditures by Program 42,050,887$ 13,810,626$ 32.8% 42,828,083$ 12,904,669$ 30.1%

Renton Technical College

2015-2016 Operating Funds Budget Status Report

for the 4 months ending October 31, 2016

2016-2017 2015-2016

November 17, 2016 Board of Trustees Renton Technical College 3000 NE 4th St Renton, WA 98056 This letter is to inform Renton Technical College of the audit work performed by the Washington State Auditor’s Office. Federal Audit - We performed the statewide single audit of the State of Washington for the year ended June 30, 2015. In accordance with the U.S. Office of Management and Budget (OMB) Circular A-133, we audited the State as one entity, rather than each agency separately. Renton Technical College was not scheduled for on-site federal audit work. The 2015 Single Audit Report is available at http://ofm.wa.gov/singleaudit/2015/default.asp The Single Audit Report includes the following:

• An opinion on the basic financial statements of the State of Washington. • A report on internal control over financial reporting and on compliance and other matters. • A report on compliance for each major federal program and on internal control over compliance. • A summary of auditor’s results, federal findings, and questioned costs.

We are currently performing the statewide single audit for the fiscal year ended June 30, 2016. The report is expected to be released in March 2017 and will be available at http://www.ofm.wa.gov/singleaudit/default.asp. Financial Statement Audits – We performed an audit of the financial statements issued by Renton Technical College for the year ended June 30, 2014. We issued a report on the financial statements and a report on internal control over financial reporting and on compliance and other matters. Our reports are available at http://portal.sao.wa.gov/ReportSearch/Home/ViewReportFile?arn=1014884&isFinding=false&sp=false We also performed the audit of the State of Washington’s financial statements for the year ended June 30, 2016. The Independent Auditor’s Report on State of Washington’s financial statements is available at http://ofm.wa.gov/cafr/2016/default.asp. As part of this audit we performed on-site financial statement audit work at Renton Technical College.

Washington State Auditor’s Office

Insurance Building, P.O. Box 40021 Olympia, Washington 98504-0021 (360) 902-0370 TDD Relay (800) 833-6388

If you have any questions, please contact Erika Davies at (425) 257-2137, daviese@sao.wa.gov Sincerely,

Sarah Mahugh, CPA, MBA Audit Manager

Troy Kelley State Auditor

Deputy State Auditor

Jan Jutte, CPA

Director of State and Performance Audit Chuck Pfeil, CPA

(360) 902-0366 Chuck.Pfeil@sao.wa.gov

Deputy Director Troy Niemeyer (360) 725-5363

Troy.Niemeyer@sao.wa.gov

Audit Manager Sarah Mahugh, CPA

(725) 725-5417 Sarah.Mahugh@sao.wa.gov

CAFR Specialist Steve Wendling, CPA

(360) 725-5351 Steve.Wendling@sao.wa.gov

Auditor-in-Charge Scott Bills

(360) 725-5381 Scott.Bills@sao.wa.gov

www.sao.wa.gov

Renton Technical College

About our Office

The Washington State Auditor's Office’s vision is government that works for citizens. Our goal is for government that works better, costs less and earns greater public trust.

The purpose of this meeting is to share our audit results and draft reporting. We value and appreciate your participation.

Audit Highlights

We would like to thank officials and employees from your college for their helpfulness and timely response to our audit requests.

Audit Scope

We performed a financial statement audit for the State of Washington for the fiscal year ended June 30, 2016. We audited the following balances related to your college activity:

• Charges for Services

Financial Statement required communications Our opinion on the state of Washington’s Basic Financial Statements is included in the state’s Comprehensive Annual Financial Report (CAFR). This report was issued by the Office of Financial Management on November 1, 2016. Our opinion will also be included in the state’s Single Audit Report. This report is expected to be issued by the Office of Financial Management in March of 2017.

An unmodified opinion was issued on the financial statements, which means that we believe they are presented fairly, in all material respects.

As required by Government Auditing Standards, we also issue a report on any significant deficiencies and material weaknesses in internal control over financial reporting. This report will be included in the state’s Single Audit Report.

We are pleased to report there were no audit recommendations for your college.

Concluding Comments

Report Publication Audit reports are published on our website and distributed via e-mail in an electronic .pdf file. We also offer a subscription service that allows you to be notified by email when audit reports are released or posted to our website. You can sign up for this convenient service at: https://portal.sao.wa.gov/saoportal/Login.aspx

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 6. MEETINGS SUBJECT:

BOARD CONSIDERATION

X Information Action

BACKGROUND: The next regular meeting of the Board of Trustees will be held on January 18, 2017. Additionally, attendance from two trustees is requested at 1:15pm on January 18, 2017 for the Audit Exit Conference. This meeting will take place prior to the scheduled study session: Medical Assisting Program tour (2-3 pm). RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 7. EXECUTIVE SESSION SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND: A) An Executive Session may be held for reason allowable under the Open Public Meetings Act; RCW

42.30.110. B) Announcement of time Executive Session will conclude. RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 8. EXECUTIVE SESSION SUBJECT: A. Action

BOARD CONSIDERATION

Information

X Action

BACKGROUND: RECOMMENDATION: None.

Renton Technical College Board of Trustees Meeting December 21, 2016 AGENDA ITEM: 9. ADJOURNMENT SUBJECT:

BOARD CONSIDERATION

Information

X Action

BACKGROUND: RECOMMENDATION: Motion required.