board of trustees meeting agenda november 11, 2019 6:00p.m....a sort-of-spooky halloween story time:...

Board of Trustees Meeting Agenda

November 11, 2019 6:00p.m.

Location: Community Meeting Room Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Mike English or Lara Lorenzi [email protected], by Monday morning if you are unable

to attend the meeting. The meeting will be chaired by Mike English.

Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves

I. Call to order, rollII. Public welcome – All general public comments limited to 5 minutesIII. Consent Agenda 2 minutes

a. Minutesb. Director’s Reportc. Youth Services Reportd. Adult Services Reporte. Development Reportf. Circulation Reportg. Statisticsh. Financials

IV. New Business - Discussion Itemsa. 2018-2019 Audit Presentation- Laurie Harvey 30 minutes b. Feedback/briefing from WWW event- Lara Lorenzi 15 minutes c. Delayed opening for training 12/20/29, approval/vote-Lara Lorenzi 5 minutes d. 5 minutes e. Other new business 5 minutes

V. Old Business – Discussion Itemsa. 10 minutes b. Other old business? 5 minutes

VI. Public Comments on Meeting – Limit 3 minutes per personVII. Executive SessionMove to Executive Session – to meet with an attorney or other professional advisor todiscuss agency business, which, if discussed in public, would lead to the disclosure ofinformation protected by law.

VIII. Next meeting Monday December 9, 2019 – /Adjournment

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Director’s Report submitted by: Lara Lorenzi November 2019 Library Board of Trustees Meeting Informational Updates:

• The Library is once again a polling location. Election Day will take place on Tuesday November 5, 2019. That day voting will take place in the community meeting room on the lower level. We have no planned programs on that day.

• Our quarterly Reference Sampling will take place November 3rd through November 9, 2019. • The library will be closed on Thursday November 28th and Friday November 29th for the Thanksgiving Holiday. We

will be open on Saturday November 30th. • I have completed and submitted the 2019/2020 Plans for State Aid. This plan lets the state know what the intended use

for their funds are for the year. This is a report that we submit each year. • I will be attending the November 21st meeting of the Kiwanis. I will be presenting to the club about the library, focusing

on youth services and materials we offer to our community. • I will be attending the Phoenixville Chamber of Commerce Gala on Saturday November 23rd. • I will be out on November 26th for a reconstructive surgery and recuperation on November 27th. I anticipate being back

to work in the office on December 2nd. If I don’t feel well enough to come into the office, I will work from home. • Our staff appreciation dinner will take place on December 11th. We are looking forward to a night of good food and

great company. Personnel Updates:

• We anticipate a new circulation assistant will begin working at the library in mid to late November Facilities Update:

• Routine maintenance has been performed by PASD. • Currently still on-going. Some of the lights in the children’s library are being replaced with brighter LED lights. This is

project has been in the works for some time and we are excited to see the lights getting swapped out. The lower level is quite dark and the new lighting really brightens up the space.

• The elevator was stuck open. PASD was called and the elevator company came out to evaluate the issues. The keys on the control panel were stuck, they recommended replacing the control panel.

• We are waiting on a part to fix our bottle filling station located in the Children’s library downstairs. The water fountain part of the station works but the bottle filling part is currently not operational.

• Light bulbs were replaced in the Director’s office and in other areas of the library. • We have had some HVAC issues in the Harrop Room. The thermostat wasn’t registering any temperature and the room

was cycling constantly. PASD came out and checked it out. They were able to fix the issue quickly and the HVAC in the room is operating correctly.

Statistical updates: Door Count:

• Door Count YTD: o July 2016 –June 2017: 112,448 o July 2017-June 2018: 130,553 o July 2018- June 2019: 124,294 o July 2018-October 2018: 47,291 o July 2019-October 2019: 49,036

This is a 4 % increase over the same period last year.

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• Door Count Current month: • August

o August 2018: 13,008 o August 2019: 12,998

This is a 0 % increase over last year. • September

o September 2018: 9,735 o September 2019: 10,468

This is an 8% increase over last year. • October

o October 2018: 11,024 o October 2019: 11,377

This is a 3% increase over last year. E-Material Circulation: (Circulation calculated by patron’s home library.)

• August o E-book: 2,561 o Audio: 1,744 o Total: 4,305

• September o E-book: 2,314 o Audio: 1,625 o Total: 3,939

• October o E-book: 2,327 o Audio: 1,787 o Total: 4,114

Chester County Library System Updates:

• In October the Chester County Library-Exton will be installing an outdoor locker system for patrons who wish to pick-up reserved materials after regular business hours when the library is closed. This will be an express pick-up option and items will only be held in the locker for 48 hours. At the end of that period, if the reserved items are not picked-up, the holds will expire and the patron will need to re-reserve the items. The locker will have its own location name and location code in Sierra so that when a hold is triggered for this location at your library it will print a transit slip with the location name just as would occur for a reserved item for pick-up at another member library.

• Chester County library was awarded the following PaLA Awards: Trustee of the Year: Earl Baker and Library of the Year: Chester County Library

• The 2020 County Coordination Aid budget was approved by the DLM at the October 2019 meeting. Computer updates:

• CCLS will be out in late October to complete updates to all the computers in the library. State Updates: None at this time. Meetings Attended: Date Meeting/Outreach/Training 10/14 Staff Development Day Training– Henrietta Hankin Branch 10/15 Monthly meeting with Rebecca Krause Monthly meeting with Christine Nicholson 10/17 Weekly meeting with Mike English Rotary 10/24 Weekly meeting with Mike English Rotary

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10/25 Book Discussion/community connections at Heart 10/28 WWW committee meeting 10/29 Meeting with Christine Nicholson-part time hours 10/30 Webinar presented by Web Junction: Public Libraries Partner to Respond to the Opioid Crisis 10/31 Weekly meeting with Mike English 10/31 Rotary 11/5 Election Day 11/6 Development Roundtable at Exton 11/7 Wine, Wit & Wisdom

Youth Services Report for October 2019 November 2019 Board Meeting

Community Outreach & Partnerships Began outreach to area preschools. Programming Overview-October Special Events

Around the World Safari: Saturday, October 19, 2019, 3:00-3:45 PM, All ages and families attended to meet live animals representing four different continents. Presented by The Elmwood Park Zoo.

A Sort-of-Spooky Halloween Story Time: Tuesday, October 29, 6:00-7:00 PM and Thursday, October 31 10:00-11:00 AM. Stories, music, and Halloween crafts. Costumes were encouraged but not required.

Happy Halloween Teen Craft Night: October 29, 4:30 PM, Grades 5-12 with crafts snacks, and music. (See Teen Events below.)

Programming Highlights of Events Coming in November:

Thanksgiving Storytelling Showcase: Saturday, November 9, 2019; 3:00-3:45 PM; All ages & families. Join us for two fun-filled interactive stories about Thanksgiving: The Turkey Who Got Away and Feathered Friends. These stories feature comedy, magic, and fun with animal balloons. Presented by Currier’s Magical Mania.

Make & Take Crafts, Holiday Edition: Monday, November 25, 2019; 9:30 AM-12:30 PM; Children of all ages & their families. Prepare for the winter holidays by making greeting cards, gift wrapping paper, ornaments, and more.

Special Thanksgiving Story Time: Tuesday, November 26, 2019; 10:30-11:15 AM; All ages & families. Don’t miss this special story time featuring seasonal stories, music, and a craft.

Teen Programming (see below in Young Adult Report). Accessibility Children’s Library Displays:

Themes: Arts & Humanities Month, Bullying Prevention Month, Crime Prevention Month (mysteries & detective stories, Roller Skating Month (extreme sports), Liteacy Display, World Teacher Appreciation Day, Mad Hatter Day, Octopus Day, Leif Ericson Day, Train Your Brain Day, Grouch Day, Dictionary/Encyclopedia Day, Fossil Day, Philadelphia Zoo Visit (related zoo books), Reptile Awareness Day, UN Day, Ghost Stories & Horror Tales, Trick or Treat/Halloween.

Author/Illustrator Displays: Karma Wilson, David Shannon, James Marshall, Crockett Johnson, Steven Kellogg, Eric Kimmel, Robert San Souci, Lois Lenski, Shel Silverstein, Ed Emberley, Janet Ahlberg, Eric Rohmann, Fred Marcellino, and more.

Ongoing: 2019 One Book Every Young Child: Barnyard Banter by Denise Fleming and Not A Box by Antoinette Portis. New non-fiction. We are featuring various magazines along with Playaways and Launchpads.

Classes/Training

Staff Development Day, Chester County Library: October 14, 2019. Attended for three credits of the day. Meetings

L. Lorenzi, October 15. J. Abate with Community Music School, October 16. Sneak Previews Showcase, Norristown Library, October 25.

Coverage Assistance at Circulation Desk on as-needed basis. 1,000 Books Before Kindergarten: 167 children currently enrolled. Twenty-one have completed the program.

Monthly Statistics (Overall totals): Programs/Activities/Visits Attendance/Individuals Preschool Programs 1-2-3 Learn With Me 9 304 Children/Adults 4-5-6 Active Beehive 5 153 Children/Adults Preschool Other 28 720 Children/Adults Preschool Yoga 4 90 Children/Adults Happy Feet Music Class 1 19 Children/Adults Little Sprouts Nature Class 1 30 Children/Adults Bilingual Story Time 1 5 Children/Adults PACLC-in-house outreach 1 32 Children/Adults Outreach 7 169 Children/Adults School Age Programs Mixed Ages A Sort-of-Spooky Halloween Story Time PM 1 28 Children A Sort-of-Spooky Halloween Story Time AM 1 100 Children/Adults Philadelphia Zoo-Around the World Safari 1 93 Children/Adults (including five young adults) Subtotal –Regular Children’s Sessions 60 1,743 Children/Adults/Young Adults

Young Adult-R.Livsey Dungeons & Dragons 4 5 Young Adults Teen Gaming 4 6 Young Adults/Adults Teen Halloween Craft Time 1 6 Young Adults/Adults Subtotal of Young Adults 9 17 Young Adults/Adults

Subtotal of All Programs 69 1,760 Children/Young Adults/Adults

Visiting Groups without a Program Valley Forge Kinderhouse School 1 20 Children/Adults Subtotal of Visiting Groups 1 20 Children/Adults

Total Programs/Events 70 1,780 Children/Young Adults/Adults

Computer Usage Statistics for October 2019: Internet Stations-Individual Usage:

Children’s: 279 sessions. Total Children’s users: 625. Young Adult: 66 desktop users, plus ten laptop sessions. Total Young Adult users: 76

AWE Literacy Station: 625 sessions, 301.5 hours, 29-minute average session.

October 2019

Youth Adult Report

Program Overview

Continuing weekly programming for the Youth Services Department

Library Displays

Created flyer for the Teen Movie Matinee in November

Decorated the YA Rooms door to display upcoming events

Created flyer for Teen Oreo Tasting Contest during the kids Thanksgiving Break from school

Decorated the Community Room for the Halloween events

Coverage

Coverage at Circulation Desk: on as-needed basis.

Monthly Statistics

Programs/Activities Attendance

Dungeons & Dragons (4) 5 young adults

Teen Gaming (4) 3 young adults/ 3 adults

Philadelphia Zoo - Around the World Safari (5 young adults)

Teen Halloween Craft Night 1 child/ 2 young adults/ 2 adults

Total Programs (9) 1 child/ 15 young adults/ 5 adults

Other Activities/ Programs

Attended Staff Development Day – October 14th

Provided the Young Adult Room with a passive activity of Halloween themed coloring pages

Webinars Attended

Picture Perfect: Books for the Youngest Readers – October 1st

The Future in Your Face: Virtual Reality & Augmented Reality in Libraries – October 24th

Other Planning

Planning 2 potential teen events in December – possibly a movie event and a holiday type event.

October 2019 Adult Services Report

Regular Activities • Work weekly passport application acceptance shifts and schedule appointments. • Performed 1 notary act. • Proctored 2 exams. • Staffed Chat with a Librarian (formerly Ask Here PA) online chat reference service for

one hour 10/15. Meetings/Workshops/Other Events Attended • Monthly meeting with Lara 10/8. • Attended Staff Development Day at Hankin Library 10/14. • Met (along with Rebecca K.) with Jennifer Abate of Community Music School 10/16 to

discuss the School’s grant that they received for programs here at the Library. • Attended PARN meeting at Phx Methodist Church 10/22. • Attended kickoff event for 2020 Community Read at Longwood Gardens 10/25.

Upcoming Special Programs/Events • “Antiques, Collectibles & Memorabilia Presentation & Evaluation” with Leon and

Jonathan Castner, professional appraisers 11/11. • “Holiday Card Making Workshop for Adults” with Helen Burnley 11/12. • Microsoft Excel Intermediate & Advanced classes 11/16 & 11/23. • “Berthe Morisot and Mary Cassatt: The Woman’s Touch to Impressionism” with Fred

Dixon 11/18. • “Make a Modern Christmas Wreath” with Sondra Gervasi 11/19. • “Before the Dragon Woke: Photos from China’s Cultural Revolution and Opening to the

West” with Nelson Kardos 11/21. • “Essential Oils for Healthy Holidays & DIY Gift Giving” with Megan Koppel 11/25. • “Investing 102” with Fred Hubler, Creative Capital Wealth Management 12/2. • “Proper Stretching Techniques” with Dr. Jeff Snyder, Snyder Family Chiropractic 12/3. • AARP Smart Driver 8-Hour class 12/5-6. • “The Way Books are Bound: The Evolution of the Written Word” with Ramon

Townsend 12/5. • “Meditation for Beginners” with the Isha Foundation 12/7.

Program/Event/Other Planning • Scheduling special programs for February and beyond. • Planning to add new community/government info pages to website. • Planning to offer author read-alike bookmarks for patrons. • Planning to offer monthly “cookbook club” starting in February.

October Passport Application Acceptance Statistics

Appointments 188 Income $8,010

vs. September

Appointments 170 Income $7,195

October Computer Use Statistics

Laptop Users 36 Adult Internet Stations Individual Users 944 Mobile Printing Users 12 Mobile Hotspot Checkouts 34 Museum Pass Checkouts 33

vs. September

Laptop Users 41 Adult Internet Stations Individual Users 931 Mobile Printing Users 24 Mobile Hotspot Checkouts 27 Museum Pass Checkouts 37

October Program Statistics

Program Attendance One-on-One Computer Tutoring appointments 9 Phoenixville Tech Group 8 (2 sessions) Career Success Group 21 (4 sessions) Individual Resume/Interviewing Assistance appointments 6 Mobile Workforce Navigator appointments 17 Legal Outreach Clinic appointments 1 ESL Conversation Group 10 (4 sessions) Books on Tap 10 Phoenix Book Club 9 Phoenix Fiction Writers 11 (2 sessions) Outreach: Phoenixville Senior Center Book Club 7 APPRISE Medicare Open Enrollment Assistance Appointments 5 (2 sessions) “Dyslexia: Myths, Symptoms & Solutions” 10/1 5 “Making Sense of Contemporary Art” 10/3 8 “How to Write Fiction” 10/4 9 AARP Smart Driver Refresher class 10/5 11 “Meditation for Beginners” 10/5 8 “Updating Your Medicare for 2020” 10/7 27

“Lower Your Phone Costs” 10/8 10 Movie Night: “Yesterday” 10/10 33 “Opera 101: From A to Bohème” 10/14 46 Local Author Book Talk: “Mod Betty’s Guide to Philadelphia” 10/17 26 “Blogging 101” 10/19 6 “Open Mic Night for Writers” 10/21 47 “Created a Painted Pumpkin Glass” 10/22 12 Abe Ovadia Jazz Duo concert 10/24 35 Microsoft Excel Basic class 10/26 8 “A Witch in Time: The European Witch Craze” 10/28 48 Total Program Attendance: 453

Respectfully submitted, Mark Pinto Adult Services Director

www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013

Discover Your Community

Development Financials (As of 10/24)

Individual Giving

Targeted Donors (Appeals) $955.00 Unsolicited Gifts (Donations) $7,297.66 Restricted ($224.50)

Children $199.50 General $25.00

Corporate Engagement Matching Gifts NA 3rd Party Fundraising NA Civic NA

Foundation & Grants Grants $5000.00

Special Events Projects/Events $21,283.06

Development Financial Goals (For FY 19 – 20)

Individual Giving Targeted Donors (Appeals) $17,500 Unsolicited $10,000

Restricted Children $3,000 General $3,000

Foundation & Grants Grants $25,000

Corporate Engagement Civic $1,500 3rd Party Fundraiser

Special Events Projects/Events $50,000



Development Report Continued

Wine, Wit & Wisdom Top 3 highlights to build momentum

Representative Melissa Shusterman honoring longtime supporter Dr. Harrop o Creating a tradition of recognizing outstanding donor support with the Champions of

the Library Award o Continue to bolster relationships with government and municipality officials as well as

to display Library-government collaboration to the public

Sponsor appreciation via VIP session w/Juliet Grames o To continue good stewardship of our sponsors o Creating unique incentives to attract other corporate engagement

Establishing a partnership with Reads & Company o After the event Jason & Robb both expressed their willingness to work with us on future

events.

Financials

Final numbers to be presented in December’s Board Report o Jaycee’s auction and wine pull report: pending

Total Event Head Count: 125

WWW Committee

The committee will convene one more time to debrief and discuss areas of improvement and successes

End of Year - Appeal Strategy Notable date: Giving Tuesday - December 3

Annual Appeal Card to hit the first week of December in order to have a “mailbox presence” for Giving Tuesday.

Reminder post card – “still time to give” theme to hit mailboxes in the beginning of the last week in December.



Marketing Report Social Media

Facebook - Analytics (October 11th – November 7th)

397 Post Engagement (The number of times people have engaged with the posts through likes, comments and shares and more.)

3,860 People Reached (The number of people who had any posts from your Page enter their screen, broken down by total, organic and promotions.)

17 New Page Follows (The number of new people who have followed your Page broken down by paid and non-paid. This number is an estimate and may not be precise.)

Wine, Wit & Wisdom Online traffic

686 Ticket Page Views

7.87% Conversion Rate

FB Campaign – 1,710 People Reached (128 Post Engagements – Shares, clicks, etc)

Circulation Report for November 2019

Volunteers:

o Year-to-Date Total Hours of Volunteering: 608.2 o Total Hours of Volunteering for October: 185.45 o Temporary Volunteer has been working in the garden/lawn every Saturday

Library Card Sign-ups for October: o Total Amount of Patron Applications for October: 107

- Online Applications Total: 18 Circulation Staff Continuing Education:

o CPR Training – October 3rd and November 22nd (I will be attending November’s) o Staff Development Day – October 14th o Making Difficult Conversations Easy Webinar – November 1st (I attended)

Meetings: o Meeting with Lara – October 15th o Meeting with Lara— October 29th o Staff Development Day Meeting Debrief— November 6th o ILL Loan Meeting— November 12th o Meeting with Lara— November 19th

Circulation Staff:

o Increasing staff’s hours who were interested in more hours permanently. - Thursday evening shift had availability - During Saturday lunches as a three hour shift: Safer since there won’t be just one staff member at each desk. Helps the picking up books on hold lunch rush.

o Filled part-time circulation assistant position that was posted. Had six candidates that applied that were interviewed.

o A circulation assistant and I will be running a program on holiday book crafts on December 10th for the Adult Services Department.

Additional Updates:

o I will be attending Wine, Wit, and Wisdom – November 7th o I will be on vacation on November 25th though November 27th, which is the week of Thanksgiving and Black

Friday. Respectfully Submitted, Christine Nicholson Circulation Manager & Volunteer Coordinator October 2019

Jan Feb March April May June July Aug Sept Oct Nov Dec

2017 262,03 245,75 288,96 259,93 259,81 312,65 335,33 313,92 257,49 260,06 248,30 215,35

2018 247,70 239,21 273,70 252,75 244,34 298,11 333,83 302,81 250,07 251,84 235,58 212,09

2019 254,735 239,468 259,202 244,767 234,245 283,551 328,561 288,000 240,818 246,938

-

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

Sierra Circulation 2017, 2018 and 2019

2017 2018 2019


2017 32,777 30,353 33,156 31,076 32,658 32,324 38,404 37,984 33,221 34,445 32,742 34,374

2018 39,517 35,554 40,880 39,606 41,221 43,825 49,446 49,190 44,838 46,512 44,617 45,459

2019 52,474 48,270 52,779 50,521 52,922 55,778 59,442 58,194 53,763 54,197

- 10,000 20,000 30,000 40,000 50,000 60,000 70,000

OverDrive Circlation 2017, 2018 and 2019

2017 2018 2019


2017 294,812 276,103 322,125 291,011 292,474 344,982 373,740 351,907 290,713 294,512 281,047 249,729

2018 287,218 274,771 314,580 292,360 285,564 341,944 383,280 352,003 294,916 298,353 280,206 257,555

2019 307,209 287,738 311,981 295,288 287,167 339,329 388,003 346,194 294,581 301,135

0100,000200,000300,000400,000500,000

Circulation 2017, 2018 and 2019

2017 2018 2019

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A B C D E F G H I J K L M N O U

Circulation Comparisons 2019 January February March April May June July August September October November December Total

ATGLEN 2015 2202 1966 2136 1933 1826 2453 3218 2255 1760 2031 2328 2021 26129 -6.54%

2016 1732 1851 2085 1748 1801 3004 2865 2632 2145 2488 2402 1970 26723 2.27%

2017 1979 2014 2652 2418 2463 2919 3064 2692 2289 2058 2040 1711 28299 5.90%

2018 2282 2322 2412 2312 2196 3385 3595 2825 2046 2451 2294 2127 30247 6.88%

2019 2846 2239 2568 2454 2372 2789 3065 2599 2160 2150 25242

AVON GROVE 2015 11938 11595 12376 12101 11269 14689 17630 15641 13017 12482 11510 10358 154606 -4.01%

2016 11230 12395 12620 12241 11840 14923 16493 15707 12466 11651 10901 9955 152422 -1.41%

2017 10090 9617 11285 10205 10693 13708 15089 13925 11352 11106 10354 8281 135705 -10.97%

2018 9921 10844 11813 10590 10220 13313 16106 14095 11408 11291 10014 8830 138445 2.02%

2019 11857 11207 11573 11378 11424 13905 17138 14038 11252 11660 125432

CCL/HANKIN 2015 144258 137057 147755 133315 127403 166006 173892 162749 137639 133545 129445 123917 1716981 -3.23%

2016 139036 137550 143223 136492 133730 161273 167029 159409 131729 129112 126027 120119 1684729 -1.88%

2017 132202 123260 144753 129706 129062 149185 160461 151917 127112 127719 122498 110904 1608779 -4.51%

2018 126699 121709 138899 127420 123573 145591 162876 149438 127242 125674 119511 111398 1580030 -1.79%

2019 131898 124255 135942 126009 123301 145315 161746 146273 126353 127487 1348579

CHESTER SPRINGS 2015 2681 2513 2681 2582 2365 3085 3622 3224 2335 2338 2306 2199 31931 -6.59%

2016 2203 2567 2520 2118 2454 3116 3701 3334 2543 2664 2387 2394 32001 0.22%

2017 3173 3094 3533 3272 3242 3490 4327 4045 3317 3566 3325 2861 41245 28.89%

2018 3097 2912 3760 3388 2996 3692 4721 4088 3002 3138 2919 2867 40580 -1.61%

2019 3628 3444 3634 3328 3121 4089 5216 4611 3753 3839 38663

COATESVILLE 2015 4594 4385 4631 4546 3857 5818 6893 5924 4799 4689 4411 4093 58640 -0.25%

2016 4554 5014 4918 4741 4801 6150 6503 5580 4301 4513 4051 3211 58337 -0.52%

2017 4404 4365 4803 4592 4109 5272 5309 4937 4097 4016 3645 3147 52696 -9.67%

2018 3751 3337 3769 3930 3955 5007 5175 4241 3376 3825 3343 2985 46694 -11.39%

2019 4038 3982 4098 4473 4281 5350 6520 5004 4434 4848 47028

DOWNINGTOWN 2015 9472 10025 10696 9554 8847 12782 13368 11452 10507 10136 9686 8606 125131 28.67%

2016 9496 9974 10915 10121 10094 13129 13571 13106 11466 10478 9477 8661 130488 4.28%

2017 13299 12880 14607 13148 14460 17606 18102 17316 15036 15685 14082 11990 178211 36.57%

2018 12705 12259 14176 13312 13709 17203 18394 17109 14778 14552 13931 11328 173456 -2.67%

2019 14002 13202 14228 13512 13545 16894 19723 17222 14850 14598 151776

EASTTOWN 2015 23032 20912 23111 21758 20543 25409 28425 25208 22525 22422 21269 20088 274702 1.12%

2016 22479 22349 23254 22167 21806 25686 25484 25373 21683 22410 20838 19285 272814 -0.69%

2017 24754 23207 27535 23889 25082 28548 31446 30112 24984 25394 23027 21465 309443 13.43%

2018 27973 24084 28349 27487 27068 30526 33781 32462 28684 28684 26673 25587 341358 10.31%

2019 30566 28729 30529 29221 29231 33377 36995 33153 29586 29798 311185

HONEY BROOK 2015 5711 5693 5571 5681 4939 6948 8137 6664 5705 5756 5349 5652 71806 0.83%

2016 6287 6814 6367 6110 5635 7358 8355 7179 5674 5948 5600 5399 76726 6.85%

2017 5265 5706 5935 5705 5862 6152 6945 6306 5129 4974 5298 4607 67884 -11.52%

2018 5416 5298 6292 5851 5389 6327 7555 6122 5504 5967 5720 5420 70861 4.39%

2019 6051 6068 5853 5821 5518 6650 7552 6507 5270 5969 61259

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January February March April May June July August September October November December Total

KENNETT 2015 15021 12842 13575 10084 12511 18526 20492 18492 14806 14467 13717 13951 178484 -0.83%

2016 13854 13535 14864 13971 13968 18430 19464 19299 14195 13873 13564 12173 181190 1.52%

2017 15918 14231 16467 15153 15184 17888 20029 19076 14579 15061 14573 13371 191530 5.71%

2018 13977 13147 15378 13999 14772 17625 20430 19251 14658 15465 14189 13277 186168 -2.80%

2019 13948 12581 14144 13752 13691 16360 20071 16926 13556 14258 149287

MALVERN 2015 10047 9063 10880 10169 10663 12303 15225 13823 10754 11185 9889 8982 132983 -1.73%

2016 8257 8723 9046 8124 7833 10528 10944 10444 8047 7906 7762 6456 104070 -21.74%

2017 6452 6243 7431 6574 6880 8467 9505 8950 7172 7416 6853 5934 87877 -15.56%

2018 6405 6096 6715 6137 6318 8353 10024 9158 6619 7166 6367 6077 85435 -2.78%

2019 6959 6470 7080 6435 6482 7957 9783 8479 6384 6491 72520

OXFORD 2015 9824 9348 10195 9688 9124 11925 14310 12610 10513 10486 9794 8561 126378 -3.62%

2016 10101 9930 10175 9071 9616 12459 12477 12216 9867 9749 9465 8234 123360 -2.39%

2017 9356 8425 9962 8779 9080 11236 12124 11406 9762 9852 9314 7820 117116 -5.06%

2018 8922 8768 9747 9779 9012 11180 12117 11964 9870 10368 9255 7781 118763 1.41%

2019 10087 8920 10355 10203 9516 10613 12359 11274 9283 9813 102423

PARKESBURG 2015 5988 5524 6009 5733 4728 6015 6090 5822 5564 6153 5776 5243 68645 -4.89%

2016 5063 5352 6117 5356 4525 6188 6123 5858 5174 4711 5229 4833 64529 -6.00%

2017 4574 4094 5461 4865 4611 5523 4925 4994 4623 4995 4837 4262 57764 -10.48

2018 4365 4671 4750 5011 3994 4958 5472 5044 4194 4946 4731 4022 56158 -2.78%

2019 4805 4558 4712 4310 3442 4283 5178 4224 3946 4835 44293

PHOENIXVILLE 2015 18953 17975 20545 19512 17576 24239 26231 23933 19569 18861 18403 16380 242177 1.08%

2016 18142 17905 18874 18431 17577 22324 25259 23675 18234 17233 17936 15728 231318 -4.48%

2017 16863 15638 17989 16775 16883 20432 23422 21426 16406 16913 16482 14150 213379 -7.76

2018 16378 15456 18147 17387 17182 21454 24052 21636 17349 18362 17113 14747 219263 2.77%

2019 18264 16664 17865 17693 16611 20239 24236 21452 17445 17899 188368

SPRING CITY 2015 3755 3375 3807 3751 3312 4538 5374 4223 3623 3549 3342 3131 45780 30.75%

2016 3371 3409 3770 3182 3153 4456 4443 4637 3583 3515 3166 3136 43821 -4.28%

2017 3376 2977 3149 3244 2855 4285 4370 4329 3281 3493 3062 2484 40905 -6.65

2018 2772 2887 3401 2923 3007 4212 4618 4166 3163 3102 2704 2318 39273 -3.99%

2019 2948 2858 3144 2892 3184 3971 4980 3791 2666 2734 33168

TREDYFFRIN/PAOLI 2015 28397 26554 29826 26823 26856 30768 33426 33110 27225 27733 26910 26597 344225 -1.98%

2016 29112 29095 30008 29071 28985 33163 36592 34309 29413 29917 28226 28149 366040 6.34%

2017 30829 28503 32762 30000 29348 34212 36846 34562 28763 29743 28788 26777 371133 1.39%

2018 30450 29542 33492 30027 29914 34180 37196 34597 30110 30224 29301 27796 376829 1.53%

2019 32444 30670 33220 31319 29629 32899 36563 35057 31093 31583 324477

WEST CHESTER 2015 13147 12302 13483 12440 12219 16145 17986 15878 12978 13674 13108 11850 165210 0.39%

2016 12766 12923 13203 12582 12230 15853 16431 16343 12526 11858 11289 10335 158339 -4.16%

2017 12278 11849 13801 12686 12660 16059 17776 15914 12811 12521 12869 9965 161189 1.80%

2018 12105 11439 13480 12807 12309 14938 17168 15807 12913 13138 12141 10995 159240 -1.21%

2019 12868 11891 13036 12488 11819 14638 16878 15584 12550 13173 134925

119

120

121

122

123

124

125

126

127

128

129

130

131

132

133

134

135

136

137

138

139

140

141

142

143

144

145

146

147

148


January February March April May June July August September October November December Total

System 2009 314514 316598 351000 330124 313584 393702 438914 395383 336133 332569 318368 286320 4127209

2010 325911 314476 365487 314192 307260 384072 430039 406160 330681 322851 325194 276392 4102715

2011 321538 312861 355908 319915 309108 386003 411359 405555 327730 316272 318126 287588 4071963

2012 331201 327004 351807 319127 307838 383042 421728 376945 303187 312090 312984 271283 4018236

2013 322760 310288 335590 312997 308489 366229 433261 379949 303346 316223 298777 269065 3956974

2014 303205 282462 330326 299557 296856 347702 411539 361843 317450 294446 285698 274294 3805378

2015 309020 291129 317277 289670 278038 361649 394319 361008 303319 299507 287243 271629 3763808 -1.09%

2016 297683 299386 311959 295526 290048 358040 375734 359101 293046 288026 278320 260038 3706907 -1.51%

2017 294812 276103 322125 291011 292474 344982 373740 351907 290713 294512 281047 249729 3663155 -1.18%

2018 287218 274771 314580 292360 285564 341944 383280 352003 294916 298353 280206 257555 3662750 -0.01%

2019 307209 287738 311981 295288 287167 339329 388003 346194 294581 301135 3158625

2010 to 2009 2010<2009 3.62% -0.68% 4.12% -4.83% -2.02% -2.45% -2.03% 2.72% -1.63% -2.91% 2.14% -3.47% -0.60%

2011 to 2010 2011<2010 -1.35% -0.52% -2.62% 1.83% 0.60% 1.00% -4.35% -0.15% -0.89% -1.00% -2.17% 0.41% -0.75%

2012 to 2011 2012<2011 3.01% 4.52% -4.15% -0.25% -0.41% -0.77% 2.52% -7.05% -7.49% -1.32% -1.62% -5.67% -1.32%

2013 to 2012 2013<2012 -2.55% -5.11% -4.61% -1.92% 0.21% -4.39% 2.74% 0.80% 0.05% 1.21% -4.55% -0.82% -1.52%

2014 to 2013 2014<2013 -6.06% -8.97% -1.57% -4.29% -3.77% -5.06% -5.01% -4.77 4.65 -6.89% -4.38% 1.94% -3.83%

2015 to 2014 2015<2014 1.92% 3.07% -3.95% -3.30% -6.34% 4.01% -4.18% -0.23% -4.45% 1.72% 0.54% -0.97% -1.09%

2016 to 2015 2016<2015 -3.67% 2.84% -1.68% 2.02% 4.32% -0.99% -4.71% -0.53% -3.39% -3.83% -3.11% -4.27% -1.51%

2017 to 2016 2017<2016 -0.96% -7.78% 3.26% -1.53% 0.84% -3.65% -0.54% -2.00% -0.80% 2.25% 0.98% -3.96% -1.18%

2018 to 2017 2018<2017 -2.58% -0.48% -2.34% 0.46% -2.36% -0.88% 2.55% 0.00% 1.45% 1.30% -0.30% 3.13% -0.01%

2018 to 2019 2019<2018 6.96% 4.72% -0.83% 1.01% 0.56% -0.76% 1.23% -0.17% -0.12% 0.93%

YTD 2018 287218 274771 314580 292360 285564 341944 383280 352003 294916 298353 3124989

YTD 2019 307209 287738 311981 295288 287167 339329 388003 346194 294581 301135 3158625 0.01%

October 2019 Circulation

Sierra OverDrive Total

Atglen 1865 285 2150

Avon Grove 9234 2426 11660

Chester County/Hankin 108091 19396 127487

Chester Springs 2622 1217 3839

Coatesville 4653 195 4848

Downingtown 12245 2353 14598

Easttown 18897 10901 29798

Honey Brook 5688 281 5969

Kennett 10527 3731 14258

Malvern 5723 768 6491

Oxford 7986 1827 9813

Parkesburg 4636 199 4835

Phoenixville 15181 2718 17899

Spring City 2402 332 2734

Tredyffrin/Paoli 26602 4981 31583

West Chester 10586 2587 13173

TOTAL 246938 54197 301135

1%

4%

42%

1%

2%5%

10%

2%

5%

2%

3%

2%

6%

1%

10%

4%Atglen

Avon Grove

Chester County/Hankin

Chester Springs

Coatesville

Downingtown

Easttown

Honey Brook

Kennett

Malvern

Oxford

Parkesburg

Phoenixville

Spring City

Tredyffrin/Paoli

West Chester

OverDrive Percentage Distribution 2019

Library Percentage January February March April May June July August Sept October Nov Dec Total

TOTAL 52474 48270 52779 50521 52922 55778 59442 58194 53763 54197 52474

Atglen 0.53% 276 253 277 265 278 293 312 306 282 285 2827

Avon Grove 4.48% 2349 2161 2363 2262 2369 2497 2661 2605 2407 2426 24103

Chester County/HH 35.79% 18779 17275 18889 18080 18940 19962 21273 20827 19241 19396 192662

Chester Springs 2.24% 1178 1084 1185 1134 1188 1252 1334 1306 1207 1217 12085

Coatesville 0.36% 189 174 190 182 191 201 214 210 194 195 1942

Downingtown 4.34% 2278 2095 2291 2193 2297 2421 2580 2526 2334 2353 23370

Easttown 20.11% 10554 9709 10615 10162 10644 11219 11956 11705 10813 10901 108277

HoneyBrook 0.52% 273 251 274 262 275 290 309 302 279 281 2796

Kennett 6.88% 3612 3323 3633 3478 3643 3840 4092 4006 3701 3731 37058

Malvern 1.42% 744 684 748 716 750 790 842 825 762 768 7628

Oxford 3.37% 1769 1627 1779 1703 1784 1880 2003 1961 1812 1827 18144

Parkesburg 0.37% 192 177 193 185 194 204 218 213 197 199 1973

Phoenixville 5.01% 2631 2420 2647 2533 2654 2797 2981 2918 2696 2718 26994

Spring City 0.61% 322 296 324 310 325 342 365 357 330 332 3301

Tredyffrin/Paoli 9.19% 4823 4437 4851 4644 4864 5127 5464 5349 4942 4981 49482

West Chester 4.77% 2505 2304 2520 2412 2526 2663 2838 2778 2566 2587 25700

Total 100.0% 52474 48270 52779 50521 52922 55778 59442 58194 53763 54197 538340

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

A B C D E F G H I J K L M N Q

Computer Usage 2019 (Sessions)

2019 YTD

January February March April May June July 16-31 August September October November December Total Percentage

Atglen 172 275 227 261 935 0.71%

Avon Grove 682 1120 1019 1226 4047 3.05%

Chester County 6084 10234 9358 8311 33987 25.64%

Chester Springs 155 154 211 204 724 0.55%

Coatesville 1516 2672 2442 2649 9279 7.00%

Downingtown 1132 1798 1590 1769 6289 4.74%

Easttown 2076 3370 3247 3831 12524 9.45%

Hankin 1289 2008 1940 2286 7523 5.67%

Honey Brook 231 385 346 334 1296 0.98%

Kennett 1184 2005 1740 1810 6739 5.08%

Malvern 607 958 734 846 3145 2.37%

Oxford 633 1328 1368 1281 4610 3.48%

Paoli 562 1207 1021 1025 3815 2.88%

Parkesburg 254 602 532 558 1946 1.47%

Phoenixville 1679 3135 2552 2774 10140 7.65%

Spring City 362 646 660 619 2287 1.73%

Tredyffrin 2876 5222 4644 4969 17711 13.36%

West Chester 951 1569 1516 1538 5574 4.20%

System 22445 38688 35147 36291 132571 100.00%

October 2019 Computer Usage (Sessions)

Envisionware Wireless Total

Atglen 78 183 261

Avon Grove 510 716 1226

Chester County 3234 5077 8311

Chester Springs 64 140 204

Coatesville 1172 1477 2649

Downingtown 823 946 1769

Easttown 1248 2583 3831

Hankin 735 1551 2286

Honey Brook 198 136 334

Kennett 728 1082 1810

Malvern 338 508 846

Oxford 583 698 1281

Paoli 420 605 1025

Parkesburg 290 268 558

Phoenixville 1320 1454 2774

Spring City 325 294 619

Tredyffrin 1301 3668 4969

West Chester 474 1064 1538

TOTAL 13841 22450 36291

1%

3%

23%

<1

7%

5%

11%6%

1%

5%

2%

4%

3%

<1

8%

<1

14%

4%

Computer Usage

Atglen

Avon Grove

Chester County

Chester Springs

Coatesville

Downingtown

Easttown

Hankin

Honey Brook

Kennett

Malvern

Oxford

Paoli

Parkesburg

Phoenixville

Spring City

Tredyffrin

West Chester

9:28 AM

11/05/19

Cash Basis

Phoenixville Public Library

Balance Sheet Prev Year Comparison As of October 31, 2019

Page 1 of 2

Oct 31, 19 Oct 31, 18 $ Change % Change

ASSETS

Current Assets

Checking/Savings

100 · Phoenixville Federal Savings #1

100.7 · Certificate of Deposit (59971) 30,000.00 0.00 30,000.00 100.0%



100.1 · Operating Checking (040016792) 114,036.28 27,104.24 86,932.04 320.73%

100.2 · Operating Money Market 147,214.83 253,235.74 -106,020.91 -41.87%

100.3 · Operating Credit Card Receipts 7,734.55 17,234.46 -9,499.91 -55.12%

Total 100 · Phoenixville Federal Savings #1 338,985.66 297,574.44 41,411.22 13.92%

105 · Petty Cash

105.6 · Paypal 5,369.00 5,369.00 0.00 0.0%

105 · Petty Cash - Other 500.00 500.00 0.00 0.0%

Total 105 · Petty Cash 5,869.00 5,869.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 345,354.66 303,943.44 41,411.22 13.63%

Other Current Assets

130 · Prepaid Expenses 8,509.00 8,509.00 0.00 0.0%

Total Other Current Assets 8,509.00 8,509.00 0.00 0.0%

Total Current Assets 353,863.66 312,452.44 41,411.22 13.25%

Fixed Assets

150 · General Fixed Assets

150.1 · Leasehold Improvements

150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%

150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%

150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%TOTAL ASSETS 353,863.90 312,452.68 41,411.22 13.25%

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

201 · Accounts Payable 2,808.51 2,808.51 0.00 0.0%

220 · Credit Card Payables 717.50 717.50 0.00 0.0%

Total Accounts Payable 3,526.01 3,526.01 0.00 0.0%

Other Current Liabilities

221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%

230 · Employee Costs Payable

230.5 · Accrued Vacation 7,358.00 7,358.00 0.00 0.0%

230.1 · Salaries Payable 14,412.95 14,412.95 0.00 0.0%

9:28 AM

11/05/19

Cash Basis


Balance Sheet Prev Year Comparison As of October 31, 2019

Page 2 of 2

Oct 31, 19 Oct 31, 18 $ Change % Change

Total 230 · Employee Costs Payable 21,770.95 21,770.95 0.00 0.0%

Total Other Current Liabilities 21,770.96 21,770.96 0.00 0.0%

Total Current Liabilities 25,296.97 25,296.97 0.00 0.0%

Total Liabilities 25,296.97 25,296.97 0.00 0.0%

Equity

310 · Contributed Capital 0.24 0.24 0.00 0.0%

319 · Net Assets 279,138.25 271,946.73 7,191.52 2.64%

Net Income 49,428.44 15,208.74 34,219.70 225.0%

Total Equity 328,566.93 287,155.71 41,411.22 14.42%TOTAL LIABILITIES & EQUITY 353,863.90 312,452.68 41,411.22 13.25%

9:11 AM

11/05/19

Cash Basis


Profit & Loss Budget vs. Actual July through October 2019

Page 1 of 5

Jul - Oct 19 Budget $ Over Budget % of Budget Last Year

Ordinary Income/Expense

Income

400 · Appropriations

400.1 · Appropriation - P.A.S.D. 141,826.25 566,411.00 -424,584.75 25.04% 141,826.25

400.2 · Appropriation - County 35,049.23 71,000.00 -35,950.77 49.37% 36,126.66

400.3 · Appropriation - State 0.00 84,000.00 -84,000.00 0.0% 0.00

400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00 0.0% 0.00

400.5 · Appropriation - Schuylkill Twp 0.00 1,500.00 -1,500.00 0.0% 0.00

Total 400 · Appropriations 176,875.48 728,411.00 -551,535.52 24.28% 177,952.91

412 · Development Income

412.1 · Grants 5,000.00 25,000.00 -20,000.00 20.0% 1,000.00

412.2 · Projects/Events 22,148.06 50,000.00 -27,851.94 44.3% 36,573.11

412.3 · Annual Appeal 955.00 17,500.00 -16,545.00 5.46% 865.00

412.4 · Donations

412.4.1 · Unrestricted 7,350.56 10,000.00 -2,649.44 73.51% 1,199.06

412.4.2 · Restricted - General 25.00 3,000.00 -2,975.00 0.83% 0.00

412.4.3 · Restricted - Children's 199.50 3,000.00 -2,800.50 6.65% 298.61

Total 412.4 · Donations 7,575.06 16,000.00 -8,424.94 47.34% 1,497.67

412.5 · Civic Organizations 0.00 1,500.00 -1,500.00 0.0% 245.84

Total 412 · Development Income 35,678.12 110,000.00 -74,321.88 32.44% 40,181.62

420 · Operations Income

420.10 · Notary Services 95.00 300.00 -205.00 31.67% 0.00

420.9 · Hot Spots 1,190.00 4,000.00 -2,810.00 29.75% 1,232.00

420.1 · Fines 7,397.37 23,000.00 -15,602.63 32.16% 7,546.79

420.2 · Passport Applications 36,150.00 126,000.00 -89,850.00 28.69% 37,636.50

420.3 · Interest 220.77 1,500.00 -1,279.23 14.72% 309.11

420.4 · Items Sold 1,551.10 4,000.00 -2,448.90 38.78% 1,785.80

420.5 · Lost Books 846.40 2,500.00 -1,653.60 33.86% 1,241.84

420.6 · Other (Copier, etc.) 2,060.24 5,500.00 -3,439.76 37.46% 1,838.09

420.7 · Rentals/Community Room 37.50 0.00 37.50 100.0% 250.00

420.8 · Rentals/Collection

420.8.1 · Library Income 4,894.68 13,000.00 -8,105.32 37.65% 5,337.46

9:11 AM

11/05/19

Cash Basis



Page 2 of 5


420.8.2 · PA Sales Tax 58.26 0.00 58.26 100.0% -163.18

Total 420.8 · Rentals/Collection 4,952.94 13,000.00 -8,047.06 38.1% 5,174.28

Total 420 · Operations Income 54,501.32 179,800.00 -125,298.68 30.31% 57,014.41

Total Income 267,054.92 1,018,211.00 -751,156.08 26.23% 275,148.94

Expense

500 · Adult Library

500.15 · Mobile Hotspots 1,411.20 3,200.00 -1,788.80 44.1% 0.00

500.14 · Museum Passes 305.00 1,500.00 -1,195.00 20.33% 0.00

500.13 · Professional Develop. Material 779.47 900.00 -120.53 86.61% 894.47

500.1 · Books

500.1.1 · Physical Books 9,820.66 31,000.00 -21,179.34 31.68% 10,313.77

500.1.2 · E-Books 4,416.77 14,122.00 -9,705.23 31.28% 2,871.63

Total 500.1 · Books 14,237.43 45,122.00 -30,884.57 31.55% 13,185.40

500.2 · Magazines & Newspapers 4,529.85 5,200.00 -670.15 87.11% 4,357.34

500.3 · Audios 2,528.67 7,000.00 -4,471.33 36.12% 2,954.75

500.4 · Videos 1,795.62 7,000.00 -5,204.38 25.65% 3,460.11

500.5 · Software 0.00 400.00 -400.00 0.0% 144.82

500.6 · Reference 553.03 1,500.00 -946.97 36.87% 273.19

500.7 · Programs - Adult 2,390.00 5,200.00 -2,810.00 45.96% 1,428.00

500.8 · Program Supplies - Adult 755.89 1,600.00 -844.11 47.24% 673.16

Total 500 · Adult Library 29,286.16 78,622.00 -49,335.84 37.25% 27,191.24

510 · Youth Library

510.1 · Books

510.1.1 · Physical Books 6,594.24 27,000.00 -20,405.76 24.42% 4,525.89

510.1.2 · E-Books 2,500.01 7,330.00 -4,829.99 34.11% 792.81

Total 510.1 · Books 9,094.25 34,330.00 -25,235.75 26.49% 5,318.70

510.2 · Magazines 639.71 650.00 -10.29 98.42% 488.30

510.3 · Audios 528.06 2,500.00 -1,971.94 21.12% 688.42

510.4 · Videos 1,993.45 3,500.00 -1,506.55 56.96% 951.10

510.5 · Software 305.46 1,000.00 -694.54 30.55% 160.97

510.7 · Programs - Children 1,700.00 8,000.00 -6,300.00 21.25% 1,035.00

510.8 · Program Supplies - Children 1,228.20 6,000.00 -4,771.80 20.47% 1,163.61

9:11 AM

11/05/19

Cash Basis



Page 3 of 5


510.13 · Young Adult - All 1,618.74 4,000.00 -2,381.26 40.47% 676.54

510.14 · Programs - Young Adults 145.45 730.00 -584.55 19.93% 378.61

510.15 · Program Supplies - Young Adult 168.44 700.00 -531.56 24.06% 44.36

Total 510 · Youth Library 17,421.76 61,410.00 -43,988.24 28.37% 10,905.61

520 · Development Expense

520.8 · Donor Management 0.00 3,948.00 -3,948.00 0.0% 0.00

520.1 · Annual Appeal 0.00 5,600.00 -5,600.00 0.0% 36.60

520.3 · Special Events 7,745.16 22,500.00 -14,754.84 34.42% 6,352.64

520.5 · Marketing 126.23 1,872.00 -1,745.77 6.74% 905.96

Total 520 · Development Expense 7,871.39 33,920.00 -26,048.61 23.21% 7,295.20

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 0.00 8,100.00 -8,100.00 0.0% 5,000.00

530.1.2 · Library Board Expenses 249.04 1,700.00 -1,450.96 14.65% 200.55

530.1.3 · Staff Development/Memberships 882.59 2,100.00 -1,217.41 42.03% 1,570.87

530.1.4 · Insurance 1,326.00 1,500.00 -174.00 88.4% -1,326.00

530.1.5 · Advertising 169.00 1,000.00 -831.00 16.9% 169.00

530.1.6 · Legal Expense 0.00 5,000.00 -5,000.00 0.0% 0.00

530.1.7 · Credit Card Fees 1,309.67 2,700.00 -1,390.33 48.51% -160.80

530.1.8 · Marketing and Website 999.77 1,500.00 -500.23 66.65% 1,184.85

530.1.9 · Miscellaneous 0.00 150.00 -150.00 0.0% 0.00

Total 530.1 · General 4,936.07 23,750.00 -18,813.93 20.78% 6,638.47

540 · Utilities

540.1 · Electricity 5,727.26 14,600.00 -8,872.74 39.23% 5,744.58

540.2 · Gas 474.37 3,000.00 -2,525.63 15.81% 395.46

540.3 · Telephone 1,984.79 5,500.00 -3,515.21 36.09% 2,097.18

540.4 · Trash Collection 178.00 300.00 -122.00 59.33% 170.00

540.5 · Water & Sewer 622.72 1,350.00 -727.28 46.13% 908.72

Total 540 · Utilities 8,987.14 24,750.00 -15,762.86 36.31% 9,315.94

550 · Computer Expense

550.2 · Hardware 0.00 4,000.00 -4,000.00 0.0% 184.80

550.3 · Hardware Maintenance 345.00 0.00

9:11 AM

11/05/19

Cash Basis



Page 4 of 5


550.4 · Software 600.00 1,000.00 -400.00 60.0% 600.00

550.5 · Software Maintenance 151.81 1,500.00 -1,348.19 10.12% 642.35

550.6 · Supplies 1,017.19 3,000.00 -1,982.81 33.91% 1,325.08

Total 550 · Computer Expense 2,114.00 9,500.00 -7,386.00 22.25% 2,752.23

560 · Other Supplies and Expense

560.1 · Collection Maintenance 1,237.70 2,800.00 -1,562.30 44.2% 793.33

560.2 · Library 2,050.72 4,000.00 -1,949.28 51.27% 1,941.67

560.3 · Office 1,697.20 4,000.00 -2,302.80 42.43% 1,558.50

560.4 · Postage 1,566.04 6,500.00 -4,933.96 24.09% 2,027.49

Total 560 · Other Supplies and Expense 6,551.66 17,300.00 -10,748.34 37.87% 6,320.99

570 · Equipment Leasing/Rental 1,937.36 5,090.00 -3,152.64 38.06% 3,073.09

580 · Buildings & Grounds

580.1 · Maintenance

580.1.2 · Grounds 42.44 1,000.00 -957.56 4.24% 0.00

Total 580.1 · Maintenance 42.44 1,000.00 -957.56 4.24% 0.00

580.5 · Janitorial Expense

580.5.1 · Service 6,350.00 16,600.00 -10,250.00 38.25% 6,410.00

580.5.2 · Supplies 1,097.87 3,000.00 -1,902.13 36.6% 1,470.69

Total 580.5 · Janitorial Expense 7,447.87 19,600.00 -12,152.13 38.0% 7,880.69

580.7 · Minor Improvements and Repairs 0.00 500.00 -500.00 0.0% 0.00

Total 580 · Buildings & Grounds 7,490.31 21,100.00 -13,609.69 35.5% 7,880.69

Total 530 · Administration 32,016.54 101,490.00 -69,473.46 31.55% 35,981.41

610 · Salaries & Benefits

610.1 · Salaries

610.1.1 · Full-Time 89,536.32 397,187.00 -307,650.68 22.54% 123,343.36

610.1.2 · Part-Time 27,516.62 100,611.00 -73,094.38 27.35% 34,031.02

610.1.3 · Passport Agents 3,608.21 21,148.00 -17,539.79 17.06% 4,401.10

610.1.4 · Consultants 0.00 0.00 0.00 0.0% 1,693.72

Total 610.1 · Salaries 120,661.15 518,946.00 -398,284.85 23.25% 163,469.20

610.2 · Social Security Expense 8,933.52 39,669.00 -30,735.48 22.52% 11,925.45

610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00 0.0% 0.00

9:11 AM

11/05/19

Cash Basis



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610.3 · Employee Benefit Expense - Other 0.00 92,646.00 -92,646.00 0.0% 0.00

Total 610.3 · Employee Benefit Expense 0.00 101,646.00 -101,646.00 0.0% 0.00

610.4 · Retirement Expense 0.00 82,508.00 -82,508.00 0.0% 0.00

Total 610 · Salaries & Benefits 129,594.67 742,769.00 -613,174.33 17.45% 175,394.65

Total Expense 216,190.52 1,018,211.00 -802,020.48 21.23% 256,768.11

Net Ordinary Income 50,864.40 0.00 50,864.40 100.0% 18,380.83

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc. 1,435.96 0.00 1,435.96 100.0% 3,172.09

Total 750 · Non-Operating Expense 1,435.96 0.00 1,435.96 100.0% 3,172.09

Total Other Expense 1,435.96 0.00 1,435.96 100.0% 3,172.09

Net Other Income -1,435.96 0.00 -1,435.96 100.0% -3,172.09Net Income 49,428.44 0.00 49,428.44 100.0% 15,208.74

1.1 FOREWORD This handbook is a general guide to the Phoenixville Public Library's (hereafter Library) employment policies and guidelines. It does not constitute a contract between the Library and its employees. The Library may unilaterally enhance, modify, or eliminate any policy, procedure, or benefit described in this handbook at any time. All Library procedures found in the Handbook for Employees, including those associated with Library Policies, must be reviewed by the employee and an acknowledgement form must be signed and submitted to the Executive Director. The handbook is the property of the Library and is to be returned upon completion of employment.

board of trustees meeting agenda november 11, 2019 6:00p.m....a sort-of-spooky halloween story time:...

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